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HomeMy WebLinkAbout2006 Ordinance No. 023• • • ORDINANCE NO&- SERIES OF W06 BY AUTHORITY CONT,IAC:UIO. S'I-~ e-,J, ,'fi ,'t-ll-J.-).oe>I. COUNCIL BILL NO . 7 INTRODUCED BY COUNCIL MEMBER WOODWARD AN ORDINANCE AUTHORIZING ENTERING AN INTERGOVERNMENTAL AGREEMENT BETWEEN . :E SOUTH ARAPAHOE SANITATIOS DISTRICT. SOUTHGATE SANITATIC I DISTRICT AND HIE CITY OF ENGLEWOOD PERTAINING TO REIMBURSEMENT OF OVER CHARGED SANITATION FEES BY SOUTH ARAPAHOE SANITATION DISTRICT TO THE SOUTHGATE SANITATION DISTRICT CUSTOMERS. WHEREAS. the City of Englewood Utilities Dcpanmcnt hns : -~ncc tor agreements with the South Arapahoe Sanitation District and Southgate Sanitation il ;1 trk t: and WHEREAS , as pan of tho se agreements the City bills cu Sl•J ,n<rs for the Districts' annual maintenance fees along with the City's treatment fees and remitfi the ma intenance fees to the Districts: and WHEREAS, several house s on the border between the districts r . ...-c 111correctly designated and billed for South Arapahoe Sanitation Dictrict fees instead of the Southgate Sanitation Di strict fees: and WHEREAS , the City of Englewood. South Arapahoe Sanitation Di strict and So •. ,,gate Sanitation District have reached an agreement whereby the chnrges collected for South Arapahoe Sanitation District are to be refunded by South Arapahoe Sanitation District to the Southgate Sanitation District customers. with interest; and WHEREAS, South Arapahoe Sanitation District will depo sit the funds with the City and ttlt· City, PS the billing pany. will administer the refund process : NOW . THEREFORE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENG LEWOOD . COLORADO. AS FOLLl)WS : ~.J. The City Co uncil of the City r~ Englewood. Colorado hereby authorizes entering in to an Intergovernmental Agreemc 11t between the South Arapahoe Sanitation District, Southgate Sanitation District and the City of Englewood pe ,o,ining to the reimbursement of over charged Sanitation Fees by South Arapahoe Sanitation Di strict to the Southgate Sanitation District customers. attached hereto as Attachment I. a copy of Exhibit A to the i\greement is available in the Office of the Englewood City Clerk. ~-The Mayor is authorized to execute and the City Clerk to attest and seal the Intergovernmental Agret,nent for and on behalf of the City of Englewood. Colorado. Introduced . read in full. and passed on first reading on the 19th ~ay of June. 2006 . 9 b I Published as a Bill for an Ordinance on the 23 rd day of June. 2006 . Read by title and passed on final reading on the 10th day of Jul y. 2006 . Published by title as Ordinance N~. Series of 2 6, on the 14th day of July. 2006. I, Louc rishia A. Ellis, City Clerk of the City of Englewood, Colorado , hereby certify that !he above and foregoing is,'tJrUe copy of 1he Ordinance passed on final reading and published by 1i1le as Ordinance No~ Se ries of 2006. • • • • • • AGREEMENT THIS AGREEMENT entered into with an effective date of April 17, 2006, by and between the SOUTH ARAPAHOE SANITATION DISTRICT, a Colorado special district (hereinafter "SASD"), the CITY OF ENGLEWOOD, a Colorado municipal corporation (hereinafter the "City"), and SOUTHGATE SANITATION DISTRICT, a Colorado special district (hereinafter "Southgate") (collectively, the "Parties"). WITNESSETH: WHEREAS , SASD and the City have an arrangement whereby the City bills and collects SASD annual customer service charges , and remits the collected amounts to SASD at specified times throughout the year; and WHEREAS, the City has , from the years 1994 through 2005 , inclusive , inadvertently collected SAS!) se1vice charges from the residential properties listed on the attached Exhibit A (the "Properties"; which are not located within SASD's boundaries , and are in fact located within the Southgate Sanitation District ("Southgate"); and WHERE '.-1.S, the City has a simil ar arrangement for the billing and collection of Southgate's annual service charges, and has not billed or collected the Southgate charges from the Properties; and WHEREAS, Southgate's annual serv.ice charge is considerably less that SASD 's service charge because SASD does not have an ad valorem tax and reli es on tl1e service charge for its operating revenue, with the result that the owners of the Properties have been substa1tially overcharged for sewer services during the time above-referenced; and WHEREAS, the Parties wish to resolve this matter so that a) the owners of the Properties are refunded the amounts overcharged, b) Southgate is reimbursed for its uncollected service charges from the Properties, and c) any remaining funds are utilized for the benefit of customers of Southgate; and WHEREAS, SASD has calculated the amount of the refund due the owners of each of the Properties and lo Southgate, and in total, including interest based upon the rates earned by SASD on the overcharges during tl1e times in question, which amounts are also included in the attached Exhibit A; and WHEREAS, the City and Southgate have reviewed Exhibit A and consulted their own records and agree that SASD's calculations are accurate and based upon appropriate assumptions and principles. NOW, THEREFORE, in consideration of the facts set forth above and the mutual covenants, terms, and conditions set forth below, the Parties to this Agreement agree as follows: r age I of 5 a C h e I . SASD to Pay Southgate: SASD has delivered a check to Southgate on or about April I R, 2006, in the amount of four thousand, eight hundred fifty-eight and ninety-seven one-• hundredths dollars ($4,858.97) in full and final settlement of all amounts due SouL'1gate in connection with this matter . 2. SASD to Deposit Funds: SASD has delivered a check to the City on or about April 18, 2006, in the amount offifty-one thousand , five hundred fifty-seven and twenty-one one hundredths dollars ($5 1,557.2 1), representing the total amount to be refunded to the owners of the Properties, including interest thereon thr ough April 17, 2006 (the "Funds"}, in tru st, to be disbursed by the City in accordance with the terms hereof. 3. City to Implement Reimbursement: Subj_cct to the terms and conditions set forth in this Agreement, the City shall, at its own sole cost and expense, implement an d admini ste r all aspects of the disbursement of the Funds to the owners of the Properties. Sue :, implementation and administration shall include without limitation the following duties and tasks: a. Detem1ination of the correct allocation of the refund due for each of the Properties among the current and former owners thereof. b. Individual , dire ct notifi cation to all current and past owners of any of the Properties at the last known servi ce and/or billing address of each owner within the time period set forth above that the Funds are availa ble and the procedure and requirements to obtain reimbursement , including approp riate proof of ownership and the initial date of own ership . TI1e • City shall have no obligation to search for or otherwise determ ine the current maili 1g ,1d dre , .. of any former owner of any of the Properties. c. Publi cation of such notice by any reasonable means . It is agreed that publicatio n wi ll be the only means of notification of former owners of any of the Properties, other than mailing to the last known address as above provided. d. Detennin at ion of an appropriate reimburs ement protocol, including without limitation pro vision for obtaining a release of claiins for the protection of the City an d SASD prior to the iss uance of any check or other di~burseinen t of any' Funds. Such protocol shall be su bmit!, ,; to and approved by SASD and Southgate prior to implementation. e. Disbursement of Funds in accordance with the approved protocol. f. Maint enance of accounts showing the disposition of the Funds, and reporting the status of the accounts to SASD and Southgate no less often than monthly . g. Keeping SASD and Southgate apprised of any issues and concerns that arise during the implementation of the reimbursement protoco l, or in connection with the City's duties hereunder. Page 2 of 5 • • • • 4 . Additional Interest: Immediately upon receipt of the Funds, the City shall deposit and hold the Funds in an interest-bearing account and a proportionate share of the interest earned thereon shall be added to the amount of each reimbursement check paid pursuant to this Agreement, as of the date of such check. 5. Termination of Reimbursement Program and Disposition of Undistributed Funds: The City shall hold the Funds and reimburse eligible parties pursuant to the approved reimbursement protocol until a date one year from the date of publication of notice as provided in subsection 3 .c. above, after which time the City shall tum over any remaining funds to the State of Colorado in accor,•·~ce with the provisions of the Unclaimed Property Act, C.R.S. § 38- 13-101, el seq. 6 . Enforcement/Remedies/Venue: The terms and conditions of this Agreement may be enfo rced through judicial action brought in a col'rt of competent jurisdiction. Available remedies include specific performance, although the respective Parties each expressly waive any right to consequential, exemplary or punitive damages against the other f..,"!ies individually and collectively. The prevailing party to any judicial action brought shall be entitled to recover reasonable attorney's fees and court costs from the other party. Venue for any judicial action shall be exclusively in District Court for Arapahoe County, Colorado . 7 . Settlement of Claims: Through the Parties' performance of the tenns set forth herein, ail claims any Party may have against any other PRrty with respect to the overcharge of the Properties and the failure to collect and remit Southgate's sewer charge are hereby stipulated to be settled, and eaci Party ag rees hereby to release, acquit, and forever discharge any and all such claims upon full and faithful perfonnance of the terms of this Agreement. 8. Parties' Liabilities : Nothing in this Agreement shall be construed or interpreted as a waiver of any provision of the Colorado Governmental Immunity Act, sections 24-10-101 el se q., of the Colorado Revised Statutes. 9 . Integration; Amendments: 111is Agreement is intended as ti1e complete integration of all understandings between the Parties . No prior or contemporaneous addition, deletion or other amendment hereto shall have any force or effect whatsoever, unless embodied herein in writing. 1'!o subsequent addition, deletion, or other amendment hereto shall have any force or effect unless embodied in a written arnendatory agreement executed by the Parties. 10 . Third-Pnrty Beneficiary : It is the intent of the Parties that no third party beneficiary interest is created in this Agreeme1 ,t ..n d specifically that no former or current owner of any of the Prop erties shall have standing to enforce this Agreement. 11. Financial Obligations: Notwiti1sta11ding the fact that the City's perfo rmance obligations will persist through more than one fiscal year, all of the costs except incidental bookkeeping and administrative costs are anticipated to be complete within 20 06. This Agreement is not intended to create a multiple-fiscal year direct or indirect debt or fi nancial obligation of any Party . Page 3 of 5 12 . No Personal Liability : No elected official, director, officer, agent or employe e • of the City nor any elected official , director, officer, or agent of SASD or Southgate shall be charged personally or held contractually liable by or tc any other party under any term or provision of this Agreement or because of any breach thereof or because of its or their execution, approval or attempted execution of this Agreement. 13 . Pnragraph Headings : The paragraph headings are inserted herein only as a matter of convenience and for reference and in no way arc intended to be a part of this Agreement or to define, limit or describe the scope or intent of this Agreement or the particular paragraphs hereof to which they refer . 14 . Legal Authority : The persons signing and executing this Agreement on behalfof each oithe Parties, do hereby state and affirm that they have been fully lluthorized to execute this Agreemcn: on behalf of the Party they represent, and to validly and legally bind the Party they represent, to all the terms, performances, and provisions herein set forth . 15. Counterparts: This Agreement may be executed in three (3) counterparts, each of which shall be deemed to be an original, but all of which shall together constitute one and the same document. (The remainder of the page deliberately left blank. Signature block starts on next page.) Paae 4 of S • • • • • IN WITNESS WHEREOF, each of the Parties has executed this Agreement to be effective on the date above written. ATTEST: Paul Schwarzweller Title : Secretary ATTJJ:ST: By : _________ _ CityClerk ".'. Loucrishia A. Ellis ATTEST: Title : G:SASD :060206-SASD ilNG IGA SOUTH ARAPAHOE SANITATION DISTRICT By : ________ _ Steven Daldegan P,esident, Board of Directors CITY OF ENGLEWOOD By : _________ _ Mayor -Olga Wolosyn SOUTHGATE SANITATION DISTRICT By : _________ _ President, Board of Directors Page 5 of5 • 1) auHn iuu nmaun ::nn; ; ;n n uuu I L . ,, ,,,'1,: , .+' • ' • ;,;,'..: '.' f _!1~ .; I ' I I.,;•'.!"•,+, • ----~-.· ~ ----------·--------------------· .. • si ·{1! • I ,nu •·• nn ... ..... " . :iA .~ ~ ,Ii • :u: ................ ........ .................... .. o ...... . . .. . . ............ ~ q~q~q ~~~ ===~ q~~q~qq::~~ ===== ~ === ~~ q~::q~:: 1uuua J1;1uuu1J1;,;; ~ RA •AURI .............. ........ .................... ......... . ---w• ............ !1•=~==~=~ ~g3 gm~:~~~ q.qq~ q ~~q ~· ~mg NS:.NNN • ;;;;;;;; u ............. _ .. MMMM ..................... .......... ------............ h:~a:m: ~~~~ ::m:~::: ~~~~~ ~ ~~~ ~~ ~~~~~~ ~~R~ ~RR~R ~ ~-R ~A ~U~~R ............... 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I· ow• I j1 1§1 J l U Ill I • J I I • I~ 55:i • ~q· I: H: I I 5 ~~! $ q51;. 1 • • • I J 3!! u ~ ··~. i. =•=. p eil I~ a:, ~ JI -~ =~~. I d. , s !=~ i ~ !S~ I 3 !~3 i flS S!q j1! !!! q a le lilili l IU I J • l UI I HI J I • • • COUNCIL COMMUNICATION Date: June 19, 2006 Initiated By : I Agenda Item: 11 a i Utilities Depar tment I Subject: Southgate/$. Arapahoe Ag reement for Reimbursement I Staff Source : Ste wa rt Fonda, Directo r of Utilities COUNCIL GOAL AND PREVIOUS COUNCIL ACTION None. RECOMMENDED ACTION The Engl ewood Water and Sewe r Boa rd , at th ei r April 11 , 2006 m eet ing, recommended Council approval of th e Agreement for Reimburs ement of So uthgate Property Owners. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED In the early 1990's a cle ri ca l error ca us ed 82 acr ·•.mis that were in Southgate to be coded as being in the South Arapahoe Sanitation District. As a ,. ,ult, So uthgate residents incmred the South Arapahoe Sanitation District's mainten ance c harge s, w hich we re substantially higher than Sou thgate', charges . Th is si tu ation was discovered w hen a ho meowner observed th at his property ta x notice listed his resid ence in Southgate, but Englewood's bill stated he was in the South Arapa hoe Sanitati on District. He call ed Englewood and brought it to the attenti on o f the Utilities D epartment. The Utilities D epa rtm ent reviewed all th e accounts 111 the affected subdivision to in sure that the codes are correct. N o ti ces w ith instruc ti o ns w ill be se nt to th e affected property residents o n obtaining refu nds . FINANCIAL IMPACT It is tl,e goa l of all involved parties to resolve this matter so the owner/res id ents of th e properties are refunded the ove rc harge amounts and Sou th ga te Sanitation D istrict is reimbursed for its un coll ected service cha rg es. After D ece mber 2007, any remaini ng unclaimed funds w ill b e utilized fu r the benefit of So uthgate customers. The South Arapahoe Sanitation District has ca lculated the amount of the refunds due the owners of the prope;ties, includin g in te rest rates based on rates earned by South Arapahoe during the time period. Th e City of Englewood, So uth ga te and So uth A rapahoe have consu lted their records and all concur with the amoLnts noted. • I LIST OF ATTACHMENTS • Agreement Bill for Ord inance • •