HomeMy WebLinkAbout2005 Ordinance No. 003•
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ORD INANCE NO . 3
SERIES OF 2004 /20~
BY AUT HOR ITY
CO NTRACT NO, tf-:J.oos-
COUNC IL BILL NO . 6.1
INTROD UCE D BY C:O IJ!'IC IL
MEMBER BRADS ,i A\v
AN ORDINA NCE A 'PROV ING AN INTERGOVERNMENTAL AG REEMENT
BETWE EN TH E CITY OF ENG LEWOOD , COLORA DO AN D THE CITY OF
SHERJDAN , COLO RADO WHEREBY ENGLEWOOD WILL PR OV ID E THE CITY
OF SHERIDA N WITH VE HI CLE MAINTENANCE .
WHEREAS , th e ··•v of Englewood ha s been servicing toe Ci ty of Sherid an's
vehicl es sin ce I 992 ; and
WHEREAS, the City of Englewood and the City of Sherid an de sire to rene w the
agreement whereby Englewood pro vide s Sh eridan with vehic le maintenan ce;
NOW , THEREFOl<..t , flE IT ORDAINED BY THE CITY COUNC IL OF THE CIT Y
OF ENGLEWOOD , CO LORADO , AS FpLLOWS :
~I. The Intergove rnmental Agreement betwe en the C,iy of Sheridan and the
City of Englewood , Colorado for veh icle maintenan ce, attached as "Exhibit A', is
hereby accepted and appro ved by the Englewood City Council. The Mayor is
authorized to execute and the City Clerk to attest and sea l the Agreement for and on
behalf of the City of Englewood , Co lorado.
Introduced , read in full. and pas sed on fim readi ng on th e 20th day of December,
2004 .
Publi shed as a Bill fo r an Ordinan ce on the 24 th day of Decemb er. 2004 .
Re ad by titl e an d passed on fina l rea din g on the 10th day of Janua ry . 2005 .
Publish ed by title as Ordinanc e No . .3_, Serie s o f 200412005 . on th e 14th da y of
Janu ary. 2005 .
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I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado , hereb y
certify that the above and foregoing is a true copy1 of th e Ordinance passed on final
reading and published by title as Ordinance No . .,:;i_, Series of /2005 .
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COl ,TRACT
THIS AGREEMENT. en1ered in to !his ___ day oi ____ _, 2004 by :uid
between the City oi Englewood. wbose :u!dms ,s I 000 Englewo od P:irkway, Englewood,
Colorado 801 10 :u,d The City Of Sheridan. whose :u!dress is 410 1 South Federal Boulevard,
Englewood. Colorado 80 11 0.
TER'1S OF CONTRACT
NOW THEREFORE. IT IS AGREED by :uid between !he City oiEnglewood :uid !he City of
Sheridan that:
I. The Ciry of Eng lewood. Colorado shall perform !he fo llow ing services :
The City of Englewood shall perform all necessary repairs :uid maintenance
on !he veilic!es owned by !he City of Sheridan 10 !he City of Sheridan 's
satisfaction. and !he City of Sheridan shall pay to the City oi Englewood for
such services tbe sum oi sL~ty ltld 40/100 dollars (56 0.40 ) per hour. in
addition to the ..:ost to the Cicy of Englewood of lilY ;,ans or outside vendor
char ges plus Twenty pen::nt (:0%) b:uidlin g fee.
2. The City oi Eng lewoo d will ?roceed ·.vilh !h e pen'o rmanc: oi !h e services c:illed
for in Parngr.iph ~o. l on Januar! . 2005 :uid !he Co ntr.1c1 ;b:,JI 1enninaie on
December 3l. !005 . Three addinon:il one (I ) year periods may be negoti ··ed by
!he City Man ager or his designee .
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Some mainicnance oi !he Cirv of Sherid:ui's •1eh ic!es shall be ocrform ed bv th e
City oi Englewood Jccording. 10 1 schedule 10 be marie :,y :he City of Sheridan :u,d
acoro ved. :Jv the Citv oi =ng!ewood lS cart of tb.Js 1grccmenl. ind .;h:iU inc lud~
..,;Qrk rcqucStcd by S°ucn OJ..D or ·.11o rk :acDnfic d :Jy ::ngicwood J urmg :Ospccriou oi
the vehic!e.
The c;rv .Ji "::02 ie•.vo od :i b::i il rc-.,:11.r mv ·,cDJc !es J i :he Cir: oi Sh enda.n deliv ered
to the City o( €':igiewood :·or :hat ;,Ulpo se :n 1 1ooci. ·.vorkmanrnce :n:mncr .
The Ci cy oi Eng lewood .lild :he Ci ty oi Shenci.ln 1gree nm to: refuse :o !nre .
discharge. promote. dcmoce ,J r d1sc:im1n:nc in lD Y :n :1nc r Jf compensatio n:
performmc:. scr 11c :s J r otbcrw1sc. 1g:unst lDY ~crson otbc:rw is e qual ified :;ole ly
because o f ;-:ic e. crc:!d. :;c :-:.. t.:o lo r. n:m onal ongm .J r JilC:!srr:,.
Thi s C.J ntr.1c: :nav not Je :n oditi c:a.. lmc:ndc d ur J tbe:-.v1 se 1hc:-cd 'JJtkss :nuru:ill v
agreed up on :n w-i-tnng by tbe ?:in:c:s. ·
To: Ci ty Ji Cn gl ·ood ~y m d thro ugh :ts ~mplo ye:s .llld Jg ents 1ba ll Ot:
co nsid e:-ed :·or .1l. .urno se s J i i.he (J ntr1ct. t:l Oc: :ncie:,en ae nt ..:ontr.tc:or s lfl d
QO [ ~:nployc :!S oi the: ·c :ry or' She:-:.d:10 . .
The: c:c-, Jf Sb.t::-:d:in ·:,v md :hrou(lr. :cs ::no io\'e:s .m e 1<:2 :nts ,;ha!! ~e ..:o ns,dered
fo r 11! ;ur,Clsc:s oJ[ th / CJnrrJc :. :0 J c: :ncie":c:~ci :nt ;onrrlc:ors 1nd n\Jt
emp ioy·e::s· J i :be: Cir:, J[ =.:1 g!c:w ood . ·
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9. Toe City of Englewood shall ac t assign or tnnSfer its interest in the Co ntr:ict
without the written consent of the City of Sheridan. luly unauthorized
wignmcnt or a-:uu fer shall render the Co n= null, void and of no effect as to
the City of Sheridan.
10 . Toe City of Sheridan shall not assign or tr111Sfer ilS intc=t in the Contract
without the written consent of the City of Englewood. luly Ullallthorizcd
usignmcnt or tnnsfer shall render the Coutract null, void and of no effect "" to
the City of Englewood .
11 . Toe City of Englewood shall be responsible for the professional quality, technical
accuracy , timely completion and the ~.oordination of the repair, under the
Contr:iet. The City shall, without additiOlllll compensation, comet or revise any
em,rs , omissions . or other deficiencies in its services related to the Contract.
12. Either party of the ntr:iet may terminate the Contract by giving 10 the other
party 30 days notice . · writing with or without good c:111Se shown. Upon delivery
ofsi;ch notice by tho ,·;ty of Sheridan 10 the City of Englewood and upon
expiration of the 30 d..y period, the City oi Englewood shall discontinue :ill
services in coanection with the pcrfonnance of the Contr:ict. As soon as
practicable uter receipt of notice of termination, the City of Englewood shall
submit a smicmcnt. showing in detail the services performed under the Contr:iet
to the dare of tcrmin:uion. The City of Sheridan sball then p•y the City of
Engl=ood promptly that proportion of the ptesctibed charges which the services
actually performed under the Contr:iet bear to the total services c:illed for under
the Coni..-.ct. less such payments on =ount of the charges :IS have been
prcviou.,ly awic.
13. All notices md .ommuniQtioos under the Contr:iet 10 be :nailed or delivered to
lbe Cicy of Englewood slulll be to lb e following :iddress :
Direc:or of ?'.l blic Works
City of Englewood
I 000 Englewood P:u-kway
Englewoo d. Colorado 30 110
All notices md commun ic :uions pertaining to !he Con tnct ;hall be mailed or
delivered to the City of Sheri dan :u !he following address:
Cirv oi Sheridan
-1 10 1 South Fed er:il Boulev:u-d
Englewood. Colorado 80 I ! 0
1-1. The terms :u,d conditions c f lbe Co ntr:ict shall be bi nding ~pa n aach City. its
succ:ssors md iss1gns .
15 . Nothing he:ein sb,11 be eo nsrrued lS creating my personal liability on !he part of
my officer or Jgent ai any public ,ody which may be party hmm. nor shall it be
co nsmic:d 1S 1:v mg .m y nghcs or ',enefits bereunc:'.~r to JD yone other th:m the
Ciry or' Sheriri:1n Jnd the: C:ry of ~g!ewood.
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IN WITNEss WllEREOF, d!e e1ties bcrero have cxecuud this Cana= the day and year lim: Wiitlell above .
. ~--.. -~ OF INGLEWOOD
Louaishi& A. Ellis, City Clerk
Douglas Garrett. Mayor
cm OF SBIIUDAN
alrwi Jz9,µ .
, City Cler'« ,~ , Mayor
• COUNCIL COMMUNICATION
Date : Agenda Item : Subject:
D ecember 20, 2004 9 a ii City of Sheri da n
Fleet Main tenance Ag reem ent
Initiated By: I Staff Source:
D epartm ent o f Publi c War,, Jim Kav in sky, O p erati ons M anage r
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Collnc il stri ve s to pro mote regional r oo p erati on. With th at in n
m aintenance ag ree m ents w ith th e Ci-I of Sh erid an sin ce 1992.
RECOMMENDED ACTION
:oun ci l has ap prove d fl ee t
Staff seeks Council approval of a bill fo r an ordin ance auth ori z in g th e M ayor to sign a four-y ear
Int ergo ve rnm ental Agree ment (IGA) w i th th e City of Sh eridan fo r nee t m ai nt enanc e.
• BACKGROUND, ANALYSIS , AND ALTERNATIVES IDENTIFIED
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Th e Ci ty of En glewood ha s b een se rvi c in g th e City of Sh eridan 's ve hicl es sin ce 1992. Sheridan
continues to provide bas ic m ai ntenance, such as oil cha:1ges and lube jo bs, but brin gs more comp lex
j o bs to Engl ewood's Service nter. The City of Sherida n has been sa tisfied with th e serv ices p rovid ed by
th e City and is int eres ted in continlling our w orkin g relati onship at th e revise d h ou rl y rate of $60.40,
which is th e same rate charged to th e City of Cheny H ill s Village, Englewood Sc hools, and th e
En gl0 • "OOd Li ons Clu b . Th e IGA all ows fo r adjustin g the hourly rate each ye ar .
FINANLIAL IMPACT
Fro m 1993 th roug h 2004, th e Serv ice nt er Garage has taken o n th e additi onal workloa d of serv ici ng
Sherid an's fl ee t ve hicles. Thi s has bee n acco mpli shed with out adding addi tional staff. The ho llrly rate
o f $6 0.40, plus a 20% mark up o n part s, w ill cover th e City's ex penses for serv ices pe rform ed. It is
es timated th at, in 2005, th e City of Englewood w ill realize reve nu e in th e amollnl o f $70,000.00.
LIST OF ATTACHMENTS
Bill fo r an O rdin ance.
Int ergove rnm ent al Ag reeme nt.