HomeMy WebLinkAbout2005 Ordinance No. 035•
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OR DINAN CE NO .~
SE RIES OF 2005 --
BY AUT HORITY
CONTRACT NO. 91> --:2.oaS-9 b iv
COUNC IL BILL NO . 35
INTRODUCE D BY COUNC IL
MEMBER BRADSHAW
ANO rnJNAN CE APPROVING AN INTERGOVERNMENTAL AGREEMENT
BETWEEN THE BOARD OF COMM ISS IONERS OF ARA PAHOE CO UNTY ,
CO LORADO , BY AND THRO UG H THE ARAP AHO E COUNT Y CLERK AND
RECORDER, AND THE CITY OF ENGL EWOOD, COLORADO, TO CON DU CT A
COORDINATED ELECT ION ON NOVEMBE R I. 2005.
WH EREAS , pursuant to the Uni fo rm Elec tion Code of 1992 (Articles I lo 13 of
Title I, C.R .S.) as amended , governmental ent iti es arc en co uraged to coo perate and
consolidate ele ctions in order to reduce tax payer expen ses; and
WHEREAS , the City of Englewood has participatcci with Ara pah oe County in
conduc ting coo rdinated elections since 1993; and
WH EREA S, Arapaho e Cou nt y an d th e Ci ty of Engle wood have determined th at it
is in the be st interest of the taxpaye rs and th e elec tors to co ndu ct a coordinated
election for the Novemb er I , 2005 elect ion; and
WH EREAS, Arapaho e Co unt y and th e Cit y of Eng lewoo d desire to sci forth their
respect iv e responsibilitie s for the coordi nate d elec tion pursua nt to the
Intergovernmental Agreement.
NOW, THEREFORE , BE IT OR DAINED BY TH E CITY COUNC IL OF THE
CITY OF ENGLEWOOD , COLORADO, AS FOLLOWS :
~-The lnt crgovc rnm c111 al Agreeme nt for Coo rdin ated Elec ti on is
attached hereto as "Exhibit A"; th e tim e guidelines sc hedu le is ava il able in the Office
of th e Englewood Ci ty Clerk. The Int ergove rn men tal Ag ree men t for Coo rdin ated
Elec tion is hereb y accepted and approved by the Englewood Ci ty Co uncil.
~-The Ma yor and Ci ty C lerk arc auth ori zed to si gn and attest said
Agreement for and on behalf of the Cit y o f En g lewo od .
Introduced, re ad in full , and pas sed on fir st reading on the I Ith day of July , W05 .
Publi shed as a Bill for an Ordina nce on the 15'' da y of Jul y, 2005.
Read by tille and pa ss ed on fin al readin g on the I st day of August, 2005.
Publi shed by title as Ordinance No .X Seri es of 2005, on the 5th day of August,
2005 .
~~¢.(
[// Loucnshia A. fi);s, City Clerk
Jfl-_
Dou s Garrett, Mayor
I, Loucrishia A. Ell i,, C ity Cl erk o f the City o f EnBlewood , Col o, hereby
cen ify that the above an ~ fo regoing is a true c~the rdina e p ssed on final
"'""' ~• ,.,,,,~ >, ''"'"' oro,.,= ,,. s,, ,, o, ti. '5,
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INTERGOVERNMENTAL AG REEMENT
FOR COORDINATED ELECTION
ARAPAHOE COUNTY
NOVEMBER 1, 2005
(Election Only)
Th ,s Intergovernmental Agreement is entered into by and between the Board of County
Commissioners of the County of Arapahoe , State of Colorado and the Arapahoe County Cler1< and
Recorder (hereinafter jointly referred lo as the "County") and the
-,-----,--=:Ci"ct~y:-"occf:c'E",n,.g~l~e=,wo,.,oe,d;----,-,--::,-,--:,"7."--:::,---------(hereinafter
referred to as the "Political Subdivision" and/or "j urisdiction ").
WHEREAS, pursuant to the Uniform Election Code of 1992, (Articles 1 to 13 of Title 1,
C.R .S.) as amended, governmental entities are encouraged to cooperate and consolidate elections
In order to reduce taxpayer expenses; and
WHEREAS, the County and the Political Subd ivision have determined that it is in the best
interest of the t1,xpayers and the electors to conduct a Coordinated Election on November 1, 2005 ;
and
WHEREAS, the County and the Political Subdivision desire to set forth their respective
responsibilities for the Coordinated Election to the Intergovernmental Agreement.
NOW, THEREFORE, IT IS AGREED by the County and the Po liti cal Subdivision as follows :
1. The November 1, 2005 election shall be conducted as a Coordinated Election in accordance
with the Uniform Election Code of 1992 (Articles 1-13 of ntle 1, C .R.S.). The election
participants shall be required to execute ag ree ments with Arapahoe County for this purpose
and may include municipalities , school districts and special districts within the Arapahoe
County limits and the State of Colorado .
2. Tl ,e November 1, 2005 electio n shall be co nducted by the County as a mail ballot election .
3. ·:ne Arapahoe County Clerk and Recorder sha ll be designated as the Coordinated Election
Official and the Political Subdivision hereby identifies
Loucrishia A. Ellis , Cit v Cler k as its Designated Election Official.
4. The County shall perform the following tasks in relation to said election, to wit:
a. Negotiate an agreement for the printing of the official ballots .
b. · Provide a copy of the ballot layout and lhe text of the official ballot to the designated
election official for proofreading before authorization to begin printing of all ballots.
c. Certify the complete number of registered electors within the Arapahoe County portion of
the Political Subdivision no later than October 14 , 2005 .
d . Provide support on the date of the election by telephone and in person , should the need
arise, until counting of the ballots is completed .
e . Provide unoffici'II results of the election on election night by telephone or by facsimile
transmittal upon request.
f. Maintain a list of actual voters from the November 1, 2005 election, and upon request,
generate a printed 11st of the persons who voted follow,ng the election . The cost will be
$.005 (1/2 cen '.) per name.
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Store all voted ballots for a minimum of 25 months , and all other materials required 'ly law
(Sectio n 1-7-802, C.R.S .) to bP sa ve.1, in sue•, a manner that they may be accessed l1y the
participating junsdiction , if necessary, 1~ r~solve any challenge or other 'P.ga : questic ns tha t
might arise regard in g 1.he election .
Ke ep a careful and a-.curate ,ccounting of time. supplies , printing cos ts and sal aries
attributable 10 the Co:..nty's admi nistration ~1 the el ection for the juri sd iction The
participating junsd ict,.,n·s proportional share c,f actuai costs shall be based on County
ex pend itu res rel ative to the November 1, 2005 elEction.
Appoint , co mpensate, ,~struct and oversee the boord of cd nvassers .
j. Appoint , compensate, in struct 1nd oversee the judges of th e election.
k. No later tha n 20 days prior to !he election, provide the ;iarticipating jurisdiction test bal lo ts
of the jurisdiction 's ballot style (s) to allow for testing of electronic vote-counting equipment.
Publish and post the required legal notice pursuant to C.R.S . 1-5-205 that is published no
later than 10 days prior to the election for the juri,di~tion's ba '' ,t questions and candidates.
m. Enforce Fair Campa ign Practice Act (Article 45 of Title 1, C.R.S.) as it relates to the
No vember 1, 2005 election.
n. Provide and operate the County's electronic vote-counting equipment. There will be no
charge for the pre-election preventative n ,-1 ntenance on the electron ic vote-coun tin g
equipment for this election cycle .
5. The Political Subdivision shall perform the following tasks in relation to said election, to wit:
a. Certify th e candidates, if applicable , th e list of ballot is su ~s and/or ballot questions of each
ballot issue or question on a diskette in Microsoft Word format along with a paper copy of
the ballot content no later than 4:00pm on September 2, 2005. The ballot content must be
certified in the order in which it will appear on the ballot. The certified list of cand idates
ballot issues and/or ballot questions shall be final and the County will not be responsib le for
mak in g an v changes after :he r-:ertification .
b. Within one day of receipt, proofread the layout and the text of the jurisdiction's portion of
the official ballots before authorizing the pri nting of all ballots.
c. Publish and post any requ ired legal notices for the jurisdiction 's cand idates , ballot issues
and/or ballot questio ns, other than ll1 e notice required by C.R.S. 1-5-205 that is published no
later than 1 O days prior to the election.
d. ~ hand-count and deliver to the County Cl er.k, the required test deck of ballots for
testing the electronic vote cou nting equipment, no late n han October 14, 2005 .
e. Remit payment directly to Arapahoe County within 60 days of billing for its prorated share
of ALL COSTS relating to the printing and mailing of ba llots and all other election expenses
described in Sect ion 4.
f. Compl y with the provisions of the Uniform Electio n Code of 1992 (Articles 1-13 of Title 1,
C.R.S.), and the time guidelin~s schedule as attached hereto as these rela te to the
November 1, 2005 electi on . The Political Subdi vi sion shall notify th e County of any
exception no later than 29 days prior to the election .
g. The Politica l Subdiv ision shall defend and resol ve at its sole expe nse all challeng es relative
to the cand id ates , ballot issues and /or ballot questions as certified to th e County for
inclusion in the November 1, 2005 Coordinated Election .
h. Submit to the County a copy of the participating jurisdiction 's map with the list of county
precincts , which corresponds to the Coun ty 's precinct map , no later than Aur,ust 22, 2005 .
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Certify to the County, the political subdivisions' legal boundaries and a copy of the
partic ipatin g jurisdiction's map with tile list of county precincts no later than August 22,
2005 ,
j. Deliver all requests for absentee ballots to the County for process in g. Such requests shall
be delivered or faxed g.filb'. to the Arapahoe County Clerk and Recorder's office .
6. The Polit:cal Subd ivi sion avers that it has sufficient funds available in its approved budget to
pay its prorated election expenses for the November 1, 2005 Coordinated Election .
7. Unless otherwise agreed in writing, this Intergovernmental Agreement and the interp re tati on
thereof shall be governed by the laws of the State of Coloraco .
8. Should any provision of this hitergovemmental Agreement be determined by a court of
competent jurisdiction to be unconstitutional or otherwise null and void, it is the intent of the
parties hereto that the remaining provisions of this Intergovernmental Agreement shall be of
full force and effect.
9 . Notices to be provided under this Intergovernmental Agreement shall be given in writing either
by hand delivery or deposit in the United States mail , certified mail , return receipt requested ,
with sufficient postage , to the following persons :
Nancy A Doty
Arapahoe County Clerk and Recorder
5334 South Prince St.
Littleton, Colorado 80166-0211
DEO Name : Loucrishia A. Rllis
TlUe : City ClHk
AddreH: 1000 Englewood Parkway
Clty,St,Zlp: Englewood. CO 80110
10, Th is Intergovernmental Agreement may not be modified, amended or otherwise altered unless
mutually agreed upon In writing by the parties hereto ,
ARAPAHOE COUNTY BOARD OF COUNTY COMMISSIONERS
Lynn Myers, Chair Date
ATTEST :
Nancy A. Doty, Coordinated Election Official Date
JU,<ISDICTION NAME: ___ _,.C""i.,.ty,.___,o,_.f....._Enw•o..ls,ec,W:,:0,,;0d._ ________ _
By Douglas Garrett Datil
~a o r
Titlo
DATE DAY
.n, Sat
Jan 31 Mon
Jun e 1 W ed
July 11 Mon
J ,ly22 Fri
Aug2 Tues
Aug 3 Wed
&22 Mon
Aug23 Tues
Aug 23 Tu es
Aug 26 Fri
A.Jg 26 Fri
Aug30 T ues
Sept2 Fri --Sept 5 Mon
2005 ARAPAHOE COUNTY ELECTION CALENDAR
EVENT/ACTION
ABSENTEE BALLOT APPLICATION
Earlie st day to appl y for an abs ente e ballot lor an ele c11on in 2005 . (Exception for
absent unif orm ed services electo r, a nonreside nt overseas elec101, or a re s1den1 ove rse as
elec lor, as def ined in section 1-2-208 .)
t--i VU I i;;n~ LI:, I
The Co unty Clerk &nd Reco rder shall furnis h to the county cha irper so ns of lhe two
majo r pol itic al parties a list con taini ng the nam es, addresses, prec inct numbers,
and party affiliations of the electors whose nam es were canceled from the
regi stration record (no later than nine ty days lollowmg any gene ral ele clio n.) The cle rk
shall transm it to the Secretary of State a lis t of the canceled vo ters in the accep te d
media format.
POLITICAL ORGANIZATION STAT U~
Last day for the Secretary of State to not ify Cou nty Clerks of qual ified political
oraanizations ' loss of aualit ied stat us.
UPDATED ELECT ION LAWS
~o later tha n 60 days atta r th e adjo urnme nt of th e Genera l As semb ly, the s,· :diary
of Sta te sha ll transmi t uodated elect ion laws to the counties.
POLITICAL SUBDIVISION NOTIFICATION TO CLERK
_ast day for political subdivisions participating in a Ge neral Ele ct ion to not ify the
ICountv Cle rk. 11 00 davs before the election).
MUNICI P AL NOMINATING PETITIONS
Earl ie st cay a munici pal ca nd idate may ci rc ulate a nominating petition . (9 1 days
ori or to t~e election .I Petitions are til ed with the mun ici oal clerk .
NONPARTISAN CANDIDATE NOMINATING PETITIONS
:arl iest cay a nonparti sa n candida te may ci rculate a nominating petitio n. (i ncl udes
:;c hool bc 1ard candidates) (9 0 davs orio r to the election .)
MUNICIF'AL NOMINATING PETITIONS
ast day :o file mu nic ipal can didate nom inat ing petitions with the mun ici pal clerk .
(No late r ,.,an the 71 st day prior lo the electio n.)
INTERGOVERNMENTAL AGREEMENTS DEADLINE
In tergovernmental agreement s to be signed by Co unty Clerks and pol itical
subd ivis io ns . /No laler than 70 davs belo re the election ).
WRITE IN CANDIDATES DEADLINE
Last day 10 me an affidavit of inte nt to run as a write•in candidate fo r a non•part isa n
electio n. (C lose of bus iness on the 70 th da v before the election .)
MUNICIPAL NOMINATIN G PETITIONS
The nom ina ting petitio n tor a mun ici pal ca nd idate may be ame nded to correct or
replace signatures that are not in conformity with req uirements . (Befo re the 67th day
before the election.\
NONPARTISAN CANDIDATE NOMINATING PETITIONS
Last day for ca ndidates for 1he offi ce of sc hoo l dist rict director to file a nominatio n
I Petitio n. rNo later than 67 davs before the election date .)
CANCELLATION OF ELECTION
A nonpa ni sa n election ma y be canceled if the only matter before th e elec tors is the
nominat ion of candidates and there are no t mor e candidates than oHices to be
fi lled. (At lhe close of business on the 63 rd day befo re the election .)
CERTIFICATION OF BALLOT BY PARTICIPATING POLITICAL SUBDIVISIONS
Las t day for designated electio n offic ial lro m ea ch politica l subdiv ision thal intends
to con du ct an election to certify the ballot conte nt. The ce rt ification shall be
delive red to the Co unty Clerk and Rec ord er of each county that has a terr itory within
the political subdivisio n if the electio n is coo rdinated with the Cle rk and Rec order.
!No la tor than 60 davs cri er to the ele cti on .)
CERTIFI CATION OF BALLOT BY SECRETARY OF STATE
Last day •or the Secretary of State to se nd notice and ce rt ification of the
Coo rdina ted Elec1ion ballot to the County Clerks. (A: least 57 da ys before the
Coordl nal od Elec tion .)
Use this as a reference guide only.
STATUTE /
RULE
1-8-1 04 (3);
1-8-10 3.5 (1.5)
1-2 -605 (8); (9)
5.O.S. Rull 3.B
1-1-108(1)
1-7-1 16(5);
1-1-106 (5)
1-4 -805
Rule 4 .1
1-4-805
1-7-116(2)
1-4 -1 102(2)
1-4-805
1-4-B03(2)
1 ·5-2 08( 1.5)
1-5-20 3(3)(a )
1-5-2 03(1)
Revised
06/24/2005 Reie r 10 the Colorado Constilulion , Revised Statutes, and SOS Rute s tor applicable provisions .
SUBJECT
Abse nle e
Voter List
Polltlcal
party
Eleclion
laws
Polit ica l
subdi vi sio n
Mun icl pal
Nonpartisan
Cand idate
Mun ici pal
IGA
Write In
Municipal
School
El ection
Cancellation
Ce rt ification
of Ballot
Certification
of Ball ot
DATE DAY
SeptS Mon
Sept 5 Mon
Sept7 Wed
Sept 16 Fri
Sept 16 Fri
Sept 19 Mon
Sept 20 Tues
Sept 22 Thur
Sept 22 Thur
Sept 26
30
Sept 28
Oct2
Sept 30 Fri
Sept 30 Fri
Sept30 Fri
I.let 3 Mo n
2005 ARAPAHOE COUNTY ELECTION CALE~DAR
EVENT/ACTION
BALLOT ORDER · LOT DRAWING DEADLINE
The ballot arrangement of the names of all duly nominated candidates shall be
established by lot at any ti me pri or to the cenification of the ballot. (No late r than 57
days prior to the elect ion.)
SPECIAL WRITE-IN ABSENTEE BALLOT
Last day lor election 0lf1c ,al to send quali l ied ee,ctors special write-,n blank
absentee bal lot along with a list of all m easures that are to be submitted to the
voters . (No late r than 57 davs oner 10 the election .)
MAI L BALLOT PLAN DEADLINE TO SECRETARY OF STATE
Last day to notify the Secretary ol State and submit a plar. lor a mail ballot election .
(N o later than 55 davs prior to th e elec tlon.l
TABOR COMMENTS DEADLINE (DESIGNATED ELECTION OFFICIAL)
Last day to file pro/con comments penaining to local ballot iss ues with the
designated elect ion olfic1al in order to be included in the issue mailin g. (Friday before
lhe 45th dav before th e electi on .\
ALTERNATE BALLOT COUNT
Final day for the Secretary of State to approve allernate ballot counti ng . (No ·ate r
than 451avs before the General Election.)
TABOR COMMENTS DEADLINE (PETITION REPRESENTATIVE)
Last day for a petition respresentative to submit a summary ol comments in favor of
their local ballot issue. IN o later than 43 davs before the election.)
TABOR COMMENTS DEADLINE TO COUNTY CLERK & RECORDER
Last day for the des ignated election olficial to deliver ballot iss ue notices to the
Countv Clerk and Recorder. (No late r than 42 davs before the election .I
REGISTRATION LIST (CO CLERK) & PROPERTY OWNER LIST (ASSESSOR)
Last day ror the designated election official to order re gistr at ion an d property owner
records for use by election judges. (No later tha n Ih a 40th day preced ing lhe electlon .)
MAIL BALLOT PLAN DEADLINE FROM SECRETARY OF STATE
Last day for th e Secretary of State to give written approval to a subm itted mail ballot
clan . (15 davs attar submission ol the clan .)
VOTER REGISTR !,TION FORMS TO COUNTY CLERK
The authorized ern r loyee at driver's licens e exami nat ion facili ties shall forward
voter registration ar,?licat ions on a daily basis, to the County Clerk and Recorder of
the county in wh ich the facility is locate d. {If open duri ng !h e last week allowed for
reols tration prior to tl·e elect ion .)
VOTER REGISTR ~TION FORMS TO COUNTY CLERK
If a voter registration application is ac cepted at a voter reg,stra t,on agency, the
application shall be transmitted to the County Cle rk and Recor der or the coue!y in
which the agency is located, not late r than five days attar the date of acceptance.
(D urin g the 1ast 5 days before the last day for reglsiratior: 10 vot e in the election .)
BALLOTS PRINTED & AVAILABLE
Ballots for a nonpartisan election must be prin ted and in the possess ion or the
desianated election offici al. (No 1a1er than 30 davs before the el ection .)
TABOR NOTICE MAILED
Last da y to mai l notice of elec tion ballo t issues. (At least 30 days before election .)
REGISTRATION LIST (CO CLERK) & PROPERTY OWNER LIST (ASSESSOR)
Registration and propeny owners list may be ordered by th e des;gnated election
official wit~, the first list as of the 30th day before the election and the suppl emental
list provided the 20th dav before the election .
VOTER RE G ISTRATION DEADLINE
Last day to register lo vote fo r the Coordinated Elect ion . (No laler than 29 days befor e
lhe Coordina 1ed Election .)
Use this .as a relerence gui de only.
STATUTE/
RULE
1·5-406
1-8-11 6(2)
1·1-106(5)
1-7.5-105 (1)
Rul e 6.2.2
1-7-901(4);
An. X, Sec. 20
(3)(b)(v)
1-7-603 ;
1-1-106(5)
1-7-90 3(3)
1-7-904
1 ·5-303(1);
1-5-304(1); (2)
1-7.5-105(2)
1·2·213(2)(d)
1-2-507
1-5-406 ;
1-1·106(5)
Art. X Sec .
20(3)(b);
1-1 -106(5)
1-5·3C 3(1);
1 ·5-304(2)
1-1-106(5)
1 ·2 ·201(3)
SUBJECT
Lo i Orawi1 t
Special
Absente e
Mail Ballot
Plan
TABOR
sos
App roval
TABOR
Sum mary
TABOR
VoterList j •
Mall Ballot
Pl11n
Valer
Regist ral ior,
Voter
Reg istration
Ballots
Printed
TABOR
Voter List
Voter .'
Registration
Reier l" the COio rado Cons!llut ion , Revised Statutes , and SOS Autos lor applicable prov1sions. Iago 2 ol 5
IJATE DAY
.'.4-V 1
Oc17 ·
17
Oct7 ·
Nov 1
Oct11 Tues
Oct 12 Wed
Oct 12 Wed
'113 Tues
Oct14 Fri
Oct17 Mon
Oct21 Fri
Oct21 Fri
Oct21 •
Nov 3
Oct22 Sat
rtl2e F ri
2005 ARAPAHOE COUNTY ELECTION CALENDAR
EVENT/ACTION
EMERGENCY REGISTRATION
Elec tor ma y complete a sworn affidavit for a change al add ress in the Counly
Clerk 's office slating that he/she moved wit hin the county no later than the 30th day
before the election. (For the 28 days before and on the day of the electlon .)
MAIL BALLOT PACKETS MAILED
The designated election off icial conducting a November 1 ma il ballo t election shall
send a mail ballo1 packet to each eligible elec tor . (Not soone r than 25 days before an
elect ion and no later than 15 davs before en electlon .l
MAIL I3ALLDTS AVAILABLE
Mail ballots sh all be made available at the des ignated eleclion official's office tor
eligible electors lis ted as inac tive or who are no t otherwise listed in the county voter
registration records but who are autho rized to vote. (Nat sooner lhan 25 days before
en election . nor later than 7 o.m. on Elet.1ion Dav .)
FAIR CAMPAIGN PRACTICE ACT FILING DUE
Contri bution and expenditure report shall be filed with the Cou nly Clerk & Recorder
or lhe Municipal Clerk (MANUAL filing • report ing period 11/28/04 thru 10/6105)
REGISTRATION LIST (CO CLERK) & PROPERTY OWNER LIST (ASSESSOR)
The Counly Clerk and Recorder shall make available a supplemental list of the
electors who have become eligible to vote since the earlier list was certified and
Counly Assessor shall make availabl e the supplemental list or all recorde d owne rs
of re al prop erty who have become owners "'nee the first list was ce rt ified (No later
than 20 days prior to election .)
NOTICE OF ELECTION
Last day for the designated or coor linated elect ion offic ial to provide published
notice of a mail ballot election. (No later tha n 20 days prior to electio n.)
FAIR CAMPAIGN PRACTICE ACT FILING DUE
Contri bution and expenditure report sha ll be filed with the Cou nty Clerk & Recorder
or the Municipal Clerk (ELECTRONIC filing • reponing period 11 /28/04 thru 10/610 5)
CONTINGENCY PLANS DEADLINE
Last day for the Counly Clerks to file contigency plans for their electron ic vote-
counting facilities . (At least 1 we ek before any ball ots are counted elec tron ically)
DEADLINE FOR MAIL BALLOT PACKETS
Las t day to ma il lhe mail ballot packets to eac h active registered vote r. (No I,1 er
!hen 15 da ys before and elect ion .)
ABSENTEE BALLOT REQUEST DEADLINE· MAILED
Last day to app ly for an absentee ballot for the Coordinated Elect ion if mailed . (1 1
days prior 10 the electi on.)
NOTICE OF ELECTION FILED WITH COUNTY CLERK
The designated elec1ion official sha ll mail a copy al the notice al el~ction to the
cou nly clerk an d reco rders of the counties in wh ich the politica l subdiv'sio n is
located if the cl erk is not the coordina1 ed election off ici al. (No later then 10 days prior
to the olecllon).
NOTICE OF ELECTION POSTED
A copy of the notice of the election shall be posted in a conspicuous place in the
office of the desi gnated election offic ial . (At least 10 days prior to and until 2 days after
the election.)
MAIL BALLOT COUNTING MAY BEGIN
Counting of mail ballots may begin 10 days prior to th• election . No re1ult1 can be
dl1clo1ed until after 7:00 c.m. on el ection dav.
ABSENTEE BALLOT REQUEST DEADLINE • IN PERSON
Last day to apply for an absentee ballot lor the Coo rdinated Elec tion ii not mailed.
(Frid ay prec edino th e electio n.)
Use 1h1111 a relerence guide only.
ST ATUTE/
RUL E
1-2-2 16(4)(a)
1-7 .5-1 07 (3)(a)
1-7 .5-107(3)(c)
1-45 -
108(2)(a)(II)
1-5-303(1)12);
1-5-304(1)12);
1•7,5-107(2)(b)
1-7 .5-
107(2.S)(a)
1-45-
1,18(2 )(a)(II)
1+302 (2);
Rule 11.6.1;
1-1-106(4)
1-7.S--07(3)(a)
1-8-104(3)
1 -5-205 (2)
1-5-2 05(1.3)
1-7,5-107 .5
1-8-104(3)
SUBJECT
Emergency
Reg is tration
Ballots
Mailed
Ballots
Available
FCPA
Voter List
Notice of
Election
FCPA
Contingency
Pla n
Ba llots
Malle d
Abse nt ee
Notice of
Electlo n
Notice of
Election
Ballot
Coun ting
Absentee
Rev ised
06/24/2005 Reier to lhe Color ad o Constitution. Re vised Statu1es , and SOS Rule s tor aoollcable crovis ions . Pa~a 3 of 5
DATE DAY
Oct 28 Fri
O ct 30 Sun
Nov 1 Tues
Oct31 -Mon
Nov 1 Tues
Nov1 Tues
Nov 1 T ues
Nov3 T hu r
Nov 3 Thur
Nov9 Wed
Nov 16 Wed
Nov 18 ~r i
Nov 18 Fri
2005 ARAPAHOE COUNTY ELECTION CALENDAR
EVENT/ACTION
FAIR C.'MPAIGN PRACT ICE ACT FIL ING DUE
Contrib ution and ex penditure repon shall be filed with the County C lerk & Recorder
or the Municipa l Clerk (MANUAL fil ing • repo nlng pe rio d 1017105 thru 10123/0 5)
FAIR CAMPAIGN PRACTICE ACT FILING DUE
Contr ib ut ion an d expenditure repon shall be fil ed with th e County Clerk & Reco rder
or the Mun icipal Clerk (ELECTRONIC fili ng -repon lng pe riod 1017105 thru 10123/05)
COORDINATED ELECTION (OFFICE open 7 :00 a.m . to 7:00 p .m .) For local or
statewide m e.:,ers arising under Anicle X. Section 20 of the State Constitution and
for regular r ,enn ial school elect ions . (Th e flrst Tuesda y in Nov emb er of odd number ed
years .)
EMERGE/ ICY ABSENTEE BALLOT REQUESTS
Emergenc y absentee ballot requests must be made after the c lose ol absentee
ballol rJea Jline and before 5:00 p .m . Election Lay. The oallot must be retu rn ed no
later than 7:00 o.m. on Election Dav.
ABSENTEE BALLOTS RETURNED
All absentee ballots sh all be in the hands of the county clerk no later than 7 :00 p .m .
FAIR CAMPAIGN PRACTICE ACT · off election year
An nua l contributio n and ex pendi tu re report fo r comm ittees wh ich were active in a
previous election shall be filed with the County Clerk & Recorder or th e Municipal
Clerk (MANUA'. flllno -reponino period 10127/04 lhru 10/27/05\
FAIi! CAMPAIGN PRACTICE ACT -off election year
Anr.ual r,""lnt ribut io ., and expe nd itu re report fo r co mmittees wh ich were active in a
previous election shall be l iled with the County Clerk & Recorder or the Municipal
Clerk !ELECTRONIC filing · renoni no period 10/27/04 thru 10/2710:,1
SIGNATURE DISCREPENCY ON MAIL BALLOT
County Clerk shall se nd a letter to eligible electors who voted oy m ail ballot , but
whose signature is not provided, or whose signature does not appear to match the
signature on lile in the office of the County Clerk & Recorder. w ith a form to confirm
that the elector ret urne d a ballot. (Wilhin 2 davs afl er el ection dav .l
SIGNATURE DISCREPENCY ON MAIL BALLOT
In the case of a disc repancy in sig natu res, las t day tor elect or to return form
confirm ing that they did send a ball ot to the County Clerk & Recorder. (W ithin B days
after election dav .)
SCHOOL BOARD MEETING
Organiza:ional meeting lor the School Board shall be held. (W ithin 15 days afler the
election .\
CANVASS BOARD
County Board of Canvassers shall prepare olficial abstract ol votes cast for lhe
Ge neral Elect ion . /No late r lhan tho 17th dav after lhe Gen eral Elec tion .I
ELECTION RETURNS TO SECRETARY OF STATE
Last day lor County Cler ks to transmit returns to lhe Secret ary ol State. (No lat er
thj!n the 18th day afte r the elec Lon.l
OATH OF OFFICE· SCHOOL BOARD CANDIDATES
1 ;,e winn ing cand ida te for a dtrP clor of school distr ict sha ll take the oath of offic e .
l\lov ~3• Wea The oath shall be filed wit h designated election olficial lor the school district. (No
lat er :han 15 da ys following th e survey ol results . "HowrNer, scho ols coordinat ing with the
Coun t>' -::11?~i( & Recorder have unl i11 5 days attar the Can vas s Boar d ce rtifi es !he el ec tion .
The last da y for the Canva 5s Board 10 cen1ty results 1s Nov . 18)
Nov 25 Fr i ELECTION RETURNS COMPILED BY SECRETARY OF STATE
The Sec re!dry ol S\•"e shall comp ile and 1otal th e re tu rn s recei ved fro m all cou nti es
-~nd dete rm ine if a reco unt is nece_ss a~. (No ta ter tha n 24 da ys alt er t:-ie eleclion .)
Use !h is as a relerence gui de only,
STATUTE /
RULE
1•45 -
108(2)1a)III)
1-45-
108(2)1 e)I II)
1-1 -104(6 .5):
1-4 1-102(1):
1-7-10 1;
An . X, Sec .
20(31(B)
1-8-t 15(1)(b):1 ·
8-115(2)
1-8-113(1)(a): t
8-115(1)(b): (2)
1-45-
108(2)(a)(II)
1-45-
108(2 )(a)(II )
1-7 .5-
107.3(2)(a):
SOS Ru le
13 .9.1
1·8·114 .5(2 )(a)
22-3 2-104(1)
1-10-102 (1)
1-10-103(11
1-1 -106 (5)
22 -31-125 :
1-10-203(1)
1-10-102
1-10-103(2):
SUBJECT
FCPA j.
-
FC PA
ELECTION
DAY
Absentee
Abse ntee
FCP A
FC PA
-• Sig nalure
Veri fica lion
Signa tu re
Ve rificatio n
School
Ca nvass
Board
Ab st ract 10
sos
Sch oo l
Recount 4 -
Aov 1sed
06/24 12005 Aete r to the Colo rado Cons 111u11on , A0v1sed Sta1u1es . and SOS Rules lo r uppHcable prov1s 1ons . Pa ge 4 ol 5
DATE DA Y
.v2 5 Fri
.
.
.
Dec1 Th ur
Dec 1 Thur
Dec1 Thur
• Dec3 Sat
•
2005 ARAPAHOE COUNTY ELECTION C A LENDAR
EVENT/ACTION
RECOUNT REQUEST DEADLI NE
Last day an inte rested party may request a recount at their own expense . The
requesl shall be filed with the govern i11~ body that ce rtified the ballot. (Wit hin 24
days after the electlon , to be comp1eled no late r lhan the 30in day after the electio n)
RE COUNT NOTIFICATIO N
Wh en an interested party files a request for a recount the designated election
offic ial or other governing bod y that certilied the ballot iss ue , shall notily the political
subdivision within which Iha election was he ld of lhe req uest. (No later than the day
lollowing the request.)
RECOU NT COST NOTIFICATIO N
The electio n official who will co nduct th e reco unt shall determine the cost of the
recou nt. (With in 1 day of receivi na Iha request to recount , it filed on the last day .)
RECOUNT COST PAID
The interes ted party that requested a recount shall pay the cost of lhe recount by
certttied funds to the election offic ial wit h whom the request was filed . (Wit hin 1 day
of receivi ng the election official's cost determi nation, ii flied on !he last day),
CERTIFIED RESULTS FOR SPECIAL DISTRICT
The results of a specia l district electio n shall be certified by the dis trict's designated
election offi cial to the div ision of local Qovemment. (Wilh ln 30 days alter the election .)
FAIR CAMPAIGN PRACTICE ACT FILING DUE
Co nlri bution an d expenditure report sha ll be filed with the County Cle rk & Recorder
or the Municipal Clerk (MANU AL fili ng • reporting period 10/24/05 thru 11/26/05)
DEADLINE FOR MANDATORY RECOUNT
Last day to compl ete a mandatory or reques ted recou nt. (No late r than the 30th day
afte r tho election .)
FAIR CAMPAIGN PRACTICE ACT FILING DUE
Contribut ion and e,penditure re port shall be filed with the County Clerk & Recorder
or the Municipal Clerk (ELECTRON IC fili ng· reporting period 10/24 /05thru11 /26/05)
Use this as a refe rence gu ide on ly.
STAT UT E/
RULE
1-10 .5-102(1);
(2); 1-1-106(5)
1-10.5-106 (2);
1-1-106(4)
1-10 .5-106(2)
1-10.5-106(2);
1-1 -106(4)
1-1 1-103(3);
32 -1-104
1-45-
108(2)(a)(II)
1-10.5-102(2); 1
10.5-106(2); 1-1
106(5)
1-45-
108(2)(a)(il)
SUBJECT
Recount
Recount
Recount
Reco unt
Spec ial
District
Res ults
FCPA
Recount
FCPA
Revised
06/24/2005 Reier to the Colorado Constituuon , Revised StatU1es, and SOS Rules fo r applicable provisions . nage 5 ol 5
•
•
•
COUNCIL COMMUNICATION
Dale: Agenda It em: Subject:
Jul y I I , 2005 9 a ii IG A II ith A rapah oe County fo r Coordinated
Electi on Servi ce s
Initiated By: Staff Source :
Elec ti on Commi ssio n Frank Gryg lew icz, Dir ec tor of Fin ance and Admini strat ive Services
Cily Cl erk's Office louc ri shia A. Elli s, City C lerk/Electio n Commission M ember
COUNCIL GOAL AND PREV IOUS COUNCIL ACTION
The Ci ly of Engl ewood h as parlic ipat ed w ith A rapahoe Co unty in co nduc tin g coord inat ed electi o ns
fo r every City of Eng lewood General Municipal Electio n si nce 1993.
RECOMMENDED ACTION
Staff recomme ndati on th at Co unc il adopt a Bi ll for an Ordinance approv ing an In terg overnm ental
Agree m ent (IGA) betwee n th e Ci ty o f Engl ewood and A rapahoe County fo r the November 1, 2005
Coordina tL ~ Mail Ball ot El ec lio n .
Because of Si ale l egis lati o n and th e Taxpayer's Bill o f Rights (TABOR) amendmenl approved by the
voters in 1992, coordin ated el ecti ons are to be conduc ted th rougho ut the State by Co unty Clerks .
A rapahoe C o unty has advi sed th e City o f Englewood i t will be conducting a Mail Ballo t Elect ion o n
November 1, 2005. Th e Co unty ha s th e ca pability of coordinatin g thi s eleclio n and in cl uding th e
City of Eng lewood.
The Electi o n Commiss io n agrees th al it is in ihe b es t intere st of Jh e electors of Eng lewood to
conduct fc ture electi o ns jointly wilh th e o lher polilica l entiti es w ithin the Co unly. !n o rd er to
participate in l ite 200S c oordi nated elec lio n, th e Ci ly o f Englewood must enler inlo an
Int ergo ve rnm ent al Agr ee men t with Arapah oe County .
Staff has review ed th e pro po sed Int ergo ve rnm ent al Ag ree ment and co ncurs with th e Com mi ss ion's
reco mm end ation .
FINANCIAL IMPACT
Sin ce costs are base d o n seve ral vari ables, i.e. th e number of reg ist ered electors in Jh e Ci ty o f
En glewood at ih e time o f th e election, the num ber o f ballot questi o ns, th e numbe r of en titi es
partic ipating in th e electi on, the financial impacl is o nly an estima te. Based o n th e kn own fa c ls, Jhe
cost o f Jhe 2005 mu,,ic ipa l electi o n has b ee n budgeted at $2 5,000 .
U ST OF ATTACHMENTS
Bill for an Ordinan c e