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Home My WebLink About2003 Ordinance No. 002• • • ORDINANCE 1,0. L SERIES Of 2002/2003 BY AUTHORITY COUNCIL BILL NO . 69 INTRODUCED BY COUN CIL MEMBER GARRETT AN ORDINA NCE AUTHORIZING THE ACCEPTANCE OF A VICTIM ASSISTANCE LAW ENFORCEMENT (VALE) GRANT FROM THE VICTIM ASSISTANCE LAW ENFORCEMENT BOARD OF THE 18TH JUDICIAL DISTRICT . WHEREAS , the City of Eng lewood Safety Service Department applied for funding under the VALE Grants Program to be used for funding the Victim/W itness Program in 1he Englewood Municipa l Court ; and : WHEREAS, the City of Englewood has previously applied and been granted VALE Grants for the years 1990 through 2002 ; ah\!· •' WHEREAS, the staff seeks Council suppo'rt for•-. Ordinance accepting a 2003 VALE grant fund ing in the amount'of$15,000; WHEREAS, the Victim/Witness Program in the Enfewood Municipal Court has served the victims of domestic vio lence since 1990; NOW, THEREFORE , BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO , AS FOLLOWS : Sec,ion I. The City Counci l of the Cily of Englewo od, Colorado hereby autho rize s the acceptance of the VALE Grant and accompanying inte rgovernmenta l agreement, a copy of which is marked as "Exhibil A" and auached hcrclo. Sec1ion 2. The Mayor and the Director ofFinance/Administrali ve Services are hereby nuth orhed to sign said VALE Grant ->nd acco'mpanying intergovernmental agreement on behalf of 1he Ci1y of Eng lewood. Introdu ced , read in full, and pas sed on first reading on the 16" day of De ce mber , 002 . Published as a Bi ll fu r an Ordinance on the 20• day of Decembe r, 2002. Read by title and passed on final reading on the 6" day of January, 2003 . -1 - 10 b ii Publi shed by title as Ordinance No. --2.._,, Se ri es of 200 2/20/JJ on the I 0~ dny of January 2003 . ~{{It; aucrishia A. Ellis , City Clerk ~-&✓.rJ~ Beve 7dshaw, Mayor I, Loucrishia A. Ellis , City Clerk of the City of Englewood , Colorado, hereby certify that the above and foregoing is a true c,qpy of the Ordinance passed on final reading and published by title as Ordinance No . __L. Series of 2002/2 3 ( ~ ~ . tiU<-· -2- • • • • • • VICTIM ASSISTANCE AND l W ENFORCEMENT BOARD CONTRACT Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act, Article 4 .2 Title 24 C R.S., the Victim Ass istance and Law Enforcement Board of the 1 8 '" Judicial Dis t rict has made the follow ing award : Grantee: Englewood Department of Safety Services 361 5 South Elati Street, Englewood , Colorado ao ·110 Grant number: 03 -38 Project Title : Victim Wi tness Pr-:,g, ~m Purpose of Grc 1t Funds : Provide support for victims of domestic violence through the court process Services /Equipment Seing Funded : Portion of salary and benefits for victim/witness advocate Grant Period : January 1 to December 31, 2003 Amount of Grant Award : ~ 15,000 Quarterly Inst allments: $3 ,750 BE IT UNDERSTOOD THAT: ( 1 ) All disbursement of awards are contingent upon the availability of VALE funds . (2) The contents of the grant application will become contractual obligations of the grant recipient and are incorporated into th is contract as if fully set forth herein . (3) The grant recipient is re quired to submit Financial Reports quarterl y: April 30 , 2003, July 31, 2003, October 31 , 2003 and January 31 , 2004 for fu:1ding for 2003 . The report due on J; ,uary 31 , 2004 shall be the year-end report . The VAL!: Board will-provid~ Financial-Reporting-Rlrms , Grant recipients are required to •· use t hese forms . Englewood Departm ent o f Safety Ser vices 03 -38 (4) The gr ant re cipient is required to submit a Pro gram Report on July 31 , 2003 and Januar y 3 1, 2004, w hi ch address es an y special conditions that are li sted in this contract. The report due on Januar y 3 1, 2004 shall be t he year-end report . It shall show totals for the entire year and must address any spe c ial conditions that are listed in this contract . The VALE Boa rd w ill provide Program Reporting Forms . Grant recipients are required to use these forms . Reports shall be sent to : Francie M iran , Grant Evaluator VALE Board Di strict Attorney's Office 7305 South Potoma c Street, Suite, 300 Centenn ial , Colorado 80112-4031 (720) 874-8600 (5) Failure to submit these required reports on the dates due may result in termination of the grant award, re t urn of awarded funds or the loss of future funding by VALE . (6) Special conditions for the award which ha ve been stipulated between the VALE Board and the grant recipient are as follows : None (7) Any equipment purchased with VALE funds must remain with the .grant recipient . Equipment must be used for the purpose designated in the grant application . Any use by others or transfer of ownership must be reported to the VALE Board , in writing , prior to the occurrence of such use or transfer. The Board may approve such use or transfer or may request return of the equipment . (8) ~ change in the use of grant funds shall be approved by the VALE Board . The request for such change shall be in writing . Approval of the VALE Board shall be obtained prior to any such use . (9) Amendment of any other terms of this contract shall have prior approval of the Board . Requests for amendment shall be in writing . · ( 10) The grant recipient shall submit written notification by December 1 , 2003 to the VALE Boa rd i f t he grant recipien t will have any remaining funds at the end of the grant period • • • • Engle woo d Depart m ent of Safety Ser v ices 03-38 A ll unus ed funds sh all be ret urned to the VALE Boar d unle ss the gn;,,t recipient makes a request in writing for use of the funds be yond the grant p er iod and such reque st has bee n approved by the VALE Board . Such reques t s shall include : The amount of remain ing funds How the funds w ill be used When the fund s w ill be expend ed Why the funds were r.ot expended . Such request must be received on or be fore December 1, 2003. Up o n receipt of the request, the VALE Board shall decide whether to grant or deny the reques t without further presentation or hearing . ( 11) The grant recipient agrees t ha t all funds rece ive d under this grant shall be ex pended solely for the purposes stated above and that any funds not so expended , including funds lost or dive rted to ott.er purposes , shall be repa id to t he VALE fund . • 11 2) The grant rec ipient agrees t o comply with t he letter and spirit of the Colorado Anti-discrimination Act of 1957, as amended , and other applicable law r specting discrimination and unfair ·~mployment practice s IC.R .S . Sec . 24-34-402) and required by Exec utive Order, Equal Opportunity and Affirma~iv e A ction , date April 16, 1975. 113) Nr ~-c omplianc e with any portion of thi s contract may result in : lr,ithholding of funds The grant rec ipient returning ,: •oney to the VALE fun d Ot her action as deemed ne c essary by the memb ers of the VALE Board Any combination of th e above . 114) All grant re ci pien t s shall make av ailable to the Board or its authorized designee all c urrent books , re co rds , procedures or other in f ormation relative to the grant application and implementation . · 11 5) The. funds granted by this contract fo r. \lictirn Ser v ices shall .be disbur.sed . in .. _ quarterly installments pendi ng VALE Board appro va l of all required reports and ve rification of expenses . The f unds granted by this contract for equipment may be dispersed by a single-payment for t he full amount , pending V A LE Board apprnmil-of- all required re ports and verification of expenses . Englewood Department of Safety Services 03-38 The grant recipient, through the following signatories, understands and agrees that any VALE monies received as a result of the aw~rd ing of tre grant application shall be subject to the terms of this contract . Date Project Director .Date Financial Officer Date Authorizing Official Date Carol Worth Chair, VALE Board Authorized Official: The authorized official Is the person who is , by "irtue of such person 's position , authorized to enter into contracts for the grant rec ipient, Thia could include: Mayor or City Ma1 ,ager, Chairperson of the County Commissioners, District Anomey, President or Chairperson of the Board o~ Directors, Superintendent, or other Chief Executive Officer. Rnancial Officer : Thd person is responsibli for all financ ial matters related to the program and who has responsibility for the accounting, manag em,•nt of funds, verification of expenditures, audit information and financial reports. The person who ac tually p ·epares the flnical repons may be under the supervision of the Financ ial Officer. The Financial Offic er must .11 a person other than th1 Authorized Official or the Project Director. Project Director: The person who has direct ruponsibility for the implementation of the project. This person should combine knowledge and experience in !he project are ■ with abllity t o administer the projecr and supervise persanne1. · Hfl/ahil ir,-:.rea respons10i1iiy .witti the flh'an"clarOtfice' lbt 'Stieing that 1,1texpen<lttUies atd'· within the approved budget. This person will n,rmally devote a major portion of hie /her time to the project and is responsible for meeting all reponing requireme.,ts . The Project Director mutt be a person other than the Authoriz ed Offic ia l or the Financial Officer . • • • • • Dale Dec ember 16, 200 ~ INITIATED BY : COUNCIL COMMUNICATION Agenda llem 10ai Subject : Vic ti m Assista nce Law Eniorceme nl Gra nt, 2003 Safety Services I STAFF SOURC E: D irecto r Ch ri s O lso n COUNCIL GOAL AND PREVIOUS COUNCIL ACTION The City of Eng lewood has applied for and accepted the VALE Grant from 1990 through 2002. RECOMMENDED ACTION Slaff see ks Council support of a h ;II for an ordin an ce accepting 2003 Victim Ass istance Law En iorcemenl grant fu nding in th e ,mount of S 15 ,000 . BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The VALE Grant fina nces approximately 32% of the salary & benefits for th e Victim Witness Pr og ram at Englewood Municipal Court. The Victim Witness Program provi des services for victims of domesti c vio lence. FINANCIAL IMPACT Victim Witness p rogram would lose 3~0/o fundi ng. LIST OF ATTACHMENTS Proposed l ill ior an Ordinance