HomeMy WebLinkAbout2003 Ordinance No. 009J'
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ORD INANC E NO .
SER IES OF 2003
BY /\UTHORITY
COU:-JC IL BILL '.JO. I
INTROD UCr:D BY COL::-JC IL
MEMBER GARRETT
IIN ORDINANCE APPROV ING AN INTE RGOVER NME:-J TAL AGREEMENT BETW EEN
Tl IE CITY OF ENGLEWOOD , CU LORA DO , AND Tl-I E CITY OF CHERRY HILL S VILL AGE .
CO L.ORIIDO. WH EREBY THE CIT Y OF ENGLEWOOD WILL PROV ID E TH E CITY OF
CMERRY HILLS VILLAG E WITH VE HIC LE MAI NTE NANC E.
WHEREAS. the Cit y o f Englewo od has agreem ents with other gove rnm ent al entitie s for
the: servicin g o f th e ve hicle s o f th ose en ti1i cs sin ce 1992 ; and
WHEREAS , th e Cit y of Englewood and the Cit y of Cher ry Hill s Villa ge ue sire to ent er int o
an agreement whi.:rcb y Eng lewood pro vid es Chcny I-I ill s Vi ll age wi th vehicle mai ntenance .
NOW . THEREFORE . BE IT ORDA INED BY Tl-I E CITY COUNC IL OF TH E CITY OF
I NG LEWOOD , CO LORADO , AS FOLLOWS :
Sect ion I. The intcrgove ,--:i mc rHal ng rr.c mcnt betwee n th e Cit y o f Cherry Hill s Vill age.
Co lor.ido , and th e Ci ty of Englewood, Co lorado , for ve hi cle main tenance , attached as "Ex hibit A",
is hereby acc epted and approved by th e Eng lewood Cit y co un cil.
Sect ion 2. Th e Mayor is au th ori ze d 10 execute and the City Clerk to attest and sea l the
Ag ree ment for and on beha lf of th e City of Engle wood , Co lorado.
In trod uced, rc:,_,J i:! fo ll, nnd pa ssed on fir st read in g on 1h c 61h da y o r Janu ary, 2003 .
Publi shed as a Bill for an Ordin ance on the IO'" day of January . 2003 .
Read by title and pa ss cd on fin al rea din g on the 21 ~1 day or fanuary. 200 3.
I, Louc ri shi:.i A. Ell is. Cit y Clerk of the Ci1y or Englewood . C<
th e ab o\'c and fo rcgo i1:i; ~•1 true co py orthc Ord ma nce passed c fi al
litlc as Ordi nance No . _7_. Serie ~ of 200J.
o. hereby cert ify th;H
ing an d publ is hed by ..-·a!
Loucri shia A. Ell is
10 b i
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T HI S r\G REE~IE~T. c ntcn:d 111 10 1h1 s lnn-J:1y ~ r. :oal b:,' anJ be lwcc n lhc Ci ty of
En glewood. who se :iddrcs s 1s 1000 Englewood Park\\ay. Englewood . Color.:t do 80 110 and 1hc Ci 1y of
Cherry Hill s Vi ll ag ::. wh o:,c :idJ rcs:, 1s ~450 E. Q:n ncy An:. Cherry Hil ls Vill age. CO 80110 .
TEIDIS OF CONTRACT
~O W THEREFOR£, I T JS .-\GREED by :rnd betwe en the City of Engkwood and the Ci1y oi Che rry
Hill s \"illa ge that :
1. The: C11 y of Engle wood, Colorado shall perfonn the following se rvices :
The Cit)' uf Engli.:wood shall perfo rm all necessary repairs and mai111 cnance o n the
\'C hicles owned by th e Ci 1y of Cherry Hill s Villa ge to 1he sati sfa ction of the Ci ty of
Cherry Hills, .ind thi.: Ci ty of Cherry Hill s shall pay to the Ci ty of En glewood fo r such
services the sum of fo rt y-nine doll ars an d thirt y-1 wo ce nt s (549 .32) pe r hou r, in additi o n
to the cos t 10 the: Cit y of En glewood of nny pans or o Ul side vendo r charge s plu s twe nt y
perce nt (20 %} handlin g fee .
1. The Ci ty of En glewood wi ll proceed wit h the perfo nnanc c o f the services ca lle d fo r in
Parag rap h No . I on fanu ary I. 2003 and the Contract sh all tenninatc: on December 3 1. 2004.
Thrc..: addi 1iona l one: (I ) year periods m:iy be nego tiat ed by the Ci ty Manager or hi s de sign cc:.
3. So me m:iinten ance of the: Ci ty of Cherry Hill s Vi lla ge's vehicle s shall be performed by th e:
Cit y ol Engl..:wood :1c co rdin g to a schedule: to be: made by the Ci 1y of Cherry Hill s Village and
app roved by 1hc City of Englewood as pan of 1his agreemen t, and shall in clude work
reque sted by Cherry Hi ll s Vi ll age or work identi fie d by En glewood durin g in spect ion of the:
ve hicle .
J . The Ci 1y or' Englewood shall n:pai r any veh icks of the Ci ty of Cherry Hill s Vill age de li ve red
10 the Ci ty of En glewood for lhat purpose in a good. workman like m:mn c:r.
5. Thi! C ity l)! En glewood anJ the Ci ty of Chl!rry Hill s Vi ll :ige agree not to : re!U sc to hire.
disc h:1rgc. promote.!, demote or di scri mm:i tc in an y matter of co mpen sati o n; perfonnan cc.
Sl!r vict.:s ur oth t.:rwi se . :iga in st any perso n 01hcrw1sc q ualified so lt:l y beca use of r.:icc, crc t.:d.
sex. ~o lo r. nat io nal ori gi n or :mCl.'S try
6. Tins C::,ntr ai.:t may ll\11 ;,c moJifit.:d, :101i.:nded or other wise altered unl 1.:ss mut ual ly :ig rct.:d
upo n in wn t1n g by 1hi.: paml.'~.
Thc 'C1 1y of En gk,\011d by and thro ugh its employccs and :i.gc nt s shall bt: co ns1dcrc d fo r :i ll
purp m\.'S of the C0 ntr :1i.:1 . to hi.: inJt.:pt.:nJt.:nt co n1rJ.cto rs .md not cmpluyccs of the Ci 1y o f
Chi.:rry ! !d is V1\l.1 ge
The Cuy 1,)t'Ch t•rry ll ill s \l ill.1gc by :i nd thro ugh 11 .. c:mplo yt.:es :in d .1ge ms :i h:ill be i.:ons 1dcrc(·
fo r :111 purpl.ls c:-,i i the Co ntr:1..::t. 10 be 111 Jcpc r•:..:e nt co nlr :ii.:to rs :i nd nm t.:mployccs of the Ci 1y
o( Engh:,\'O\Jl l.
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9. The City of Engh:woo<l ,hall no t assig n or tr3n sl'i.:r 11 s in tr:rcst in the Conr :-:i.ct w1thoJ1 Lt-Jc
wrinc n co nsent of th!! Ci 1y ill Chi.:rry Hill s Vill.1gc . An y unau thonzc tJ :i.ss 1gnmcn t or tr:i.n sfe r
shall render thc Co n1rn c1 null. vo id :rnd o(uo effect as 10 the Ci1y of Ch erry Hill s Vill ag e.
10. The City of Ch err y Hill s Vi lla ge shall not ass ign or u~nsfc r ils inte re st in lhc Contr.:tct without
thc v.ri ucn co nsent of the City of Engl ewood . An :· unautho rized ass ignment or tra nsfer shall
rcmk r the Cl)n!rac1 null. vuiU and of no effec t as lO the Ci ty of En gle wood .
11. The City o f En glewood shall be responsib le fo r the pro fessional quality . technical accu ro.cy.
timely co mpkl io n :ind the coordinauo n of 1hc repai rs under 1hc Co ntr:ict. The City sh:111 ,
w11hou1 additional compcns alion. correct or rev ise any erro rs, omi ss ion s. or oth er deficiencie s
in its serv ices reln 1cJ 10 the Contract.
12. Eithe r party of 1he Co ntrac t ma y tenni n:uc the Co ntract by givi ng to the 01 hcr party 30 days
no tice in writing wi th or wi1 hou1 good cause shown . Upon de li very of such notice by the Ci ty
of Cherry Hi ll s Vi ll age 10 the City of Englewood and upo n e~p ir:uio n of1 he 30 day period,
the Ci ty of Englewood sha ll disco ntinue :i ll services in co nnec tio n wit h the perfonno.nce of
the Conlract . As soon :is practicable afte r recei pt of no tice of tenn im11 ion, the Ci ty of
Englewood shall subm it a s1a1cmen 1, show in g in de tail 1hc service s performe d unde r the
Co ntrac t to the da te of 1erm ina 1ion. The Ci1 y of Cherry Hill s Vill age shall then pay the Ci ty
of Englewood pro mptl y that proport io n of the prescribed charges which the services :i.ctuall y
pe rformed under the Co ntrac t bear 10 1he tota l serv ice s ca ll ed fo r un der the Co ntr:i.ct, less suc h
paymen ts on accoun t of the cha rges as have bec:n previo usly m:i.de.
13. All notices and commu nic:11 io ns under the Contract re be mai led or de livered to the Ci ty of
En~\ewood sh:111 be to the fo ll owing add res!I:
Dirt"c tor of Public Wo rk s
Ci ty of Englewood
\(X)O Englewood P:>.rkway
Englcw0od, C0 lurado 80 110
All notices :ind ..:on un unicatio ns per1a in ing 10 the Contrac 1 shall be mai led or del ivered to 1he
City of Cherry Hill.s Village at the fo ll owing addres s:
Ci ty of Che rry Hill s Vi ll age
!◄j O E. Quinc y Ave .
Cherry Hill s Vill:igc. Color:1do 8110
14. The term s :111d ..:ond 1110ns 01 !he Cl.l nlr :tcl sh:1II be bindin g upon each Cit y. its successors and
assig ns.
15. No thin g hcrc111 sh:11 1 be i.:0 11s1rucrJ :is crca 1ing :111 y perso nal liab 1\i ty on 1he p:i.rt of an y oifo.:c r
or age nt of .1n y publi c body which may be part y hereto. nor sha ll it be cons 1rued as givin g any
right s or bcncii 1s hcrcunJ cr 10 .myo nc l.llhcr than the City 0!Chcrry Hills Village and 1he City
of Englewood .
IN WJT~ESS WH EREOF. the p :1rt1l.':i l1erct0 ha\e cxc.:u 1cd 1/us Co n1 r;ic 1 !ht: day :ind year first wrinen
abov e .
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ATTEST: CITY OF ENGLEWOOD •
Louc ri shiti .-\. Ell is. Ci ty Cle rk Beve rl y J. Brad shaw, Yiayor
ATTEST:
\@:11~1/~~ J~hife Pettinge i: C le rk
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Date
January 6, 2003
INITIATED BY:
COUNCIL COMMUNICATION
Agenda Item
IOai
STAFF SOURCE :
Subject :
City of Ch erry H ill s Vill age Flee t
Maint enance Co ntract
D e artm ent of Public Works Ken Ross . Director o f Public W orks
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Cou nci l strives to promote regional coope rati on. With that in mind, Counc il has agreed to enter into
fl ee t m aintenance agreements w ith th e City of Sh eridan , Li ons Cl ub, and Engl ewood Sc hools. Th e
agreements with Eng lewood Schools and th e Li ons Clu b have three annua l renewal p rovisio ns, and the
officials from th ese two age nc ies have ag reed to th e 2003 rate in c rease and th e City Manager w ill b e
signi ng th ese agr eem ents for th e City.
RECOMMENDED ACTION
Staff se eks Co u nc il app roval of a b ill fo r an ordinan ce au,horizin g the Mayor to sign a fo ur-year
Intergovernm en tal Agreement (I GA) with the City of Cherry Hills Vill age for fl ee t maintena nce .
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
Th e City of Englewood has been providing fl ee t maint enance services for th e City of Sh eridan,
Eng l ewood Sc h ools, and th e Engl ewood lions Clu b tra in si nce as ea rly as D ece mber, 19°2. These
en titi es ar e sa ti sfied wit h the services provided by th e Ci ty of Eng lewood, and have continu ed, over th e
years, to renew th eir fl ee t maintenance ag ree m ents with th e City. Th e rev ised ho urly rate for th ese
servic es in 2003 is $49.32. Th e IGA all ows for adjustin g th e ho urly ra te eac h ye ar.
Ch erry H ills Village ha s his tori ca ll y b ee n rece ivin g th ese servi ce s fr om th e City of Littl eton . Th e Flee t
Maint enance D ivision al th e City of Li ttl eto n has und ergo ne so m e c ha n ges and th ey have in fo rm ed
Ch erry H ills Vi ll age that th ey no longe r w ish to p rov id e th ese serv ice s.
FINANCI AL IMP ACT
Provid ing th ese se rvices to outside enti ti es has bee n accomplis hed wi th out adding additi onal staff.
In come for th e~e se rvices he lps defray the co st of pro vidin g fl eet mai nt enance se rvice s to all ···1glewoo d
Departm ents . It is es timat ed th at, in .:!003 , maint en ances rvices pro vid ed fo r th e Ci ty of Cl r\ Hills
Village wi ll to tal approximat ely $30,000.00.
UST Of .-\ TT ACHME NTS
Bill fo r an O rdin ance
Cu 1tr .1 c1