HomeMy WebLinkAbout2003 Ordinance No. 010•
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BY AUTHORITY
~.ti 1-:Joo":t._
coNTRACl'. NO.
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uRDINANCE NO . !Q_
SE RIES OF 2003
COUNC IL BILL NO . 2
I 'TRODU CE D BY COUNC IL
MEMBER GARRETT
AN ORD INANCE APPROV ING Tl-IE CONTRACT BETWEEN Tl-IE CITY OF ENGLEWOOD ,
COLORADO, AND ENGLEWOOD LIO NS CLU B FOR MAI NTENANCE OF Tl-IE ENGLEWOOD
LI ONS CLU B MINIATURE TRA IN.
WHEREAS , the Eng lewood Lion s Club approached the Ci1y regarding co ntra crin g with th e Ci 1y fo r
main1cnancc or their miniature trai n. whi ch is opera ted and hou se d at Bellev iew Park: 11nd
WHEREAS, the City of Englewood and the Eng lewood Li on's Clu b desire to enter into an ng rec mcn1
whereby Englewood shall prov ide the Englewood Li ons Club wi th main tena nce of th e Englewood Li ons
Club Miniature Train:
NOW, THER EFO RE, BE IT ORDAINED BY THE CITY COUNC IL OF THE CITY OF
ENGLEWOOD, COLORA DO, AS FOLLOWS :
~. The Con tra ct be tween th.: Ci ty of Englewood, Co lomdo and th e Eng lew ood Lion s Clu b
pertaini ng to the maintenance of the Englewood Lions Clu b Miniature Train. attached as ··Exhibit A", is
hereby accepted and :approved by th e Englewood Cily Council.
~. Th e Ci1y Manager is auth ori zed 10 execu le and the Ci 1y Clerk to auest and seal 1he Con1rnc1
for and on behalf of lh e Ci 1y of Eng lewood, Colorndo.
Introd uced, read in full , nnd passed on first reading on 1he 6111 day of January, 2003.
Published as a Bill fo r an Ordinanc e on the 10111 da y of Ja nu ary, 200 3.
Read by title and passed on fina l read ing on the 2 111 day of J:muary , 200 3.
Publi shed by title :is Ordina nce No , /(2. Serie s of 2003, on the 24111 day of January, 2003.
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I. Lo11 1..ri shi a A. Ell is. Ci1y Clerk of the City of Englt:wood. Co lorado , he re by ccr1ify th al th e above and
fo~;;_oi nt,: is a lru c copy uf an Ordinance passed on final reading · publi shed by 1i1lc as Ord in:ince No .
../-!=-., Scncs uf 2UU 3.
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.\GREEMENT FOR M . .\INTEN. NCE
THIS AG REEME NT . entered into thi s __ da y of,--.,..,,--,-· 2002 by and
between 1he Cit y or Eng lewood. whose address 1s 1000 Englewood Parkway. Englewood,
Co lorado 80 I IO and The Englewood Lions Club , whose address is P.O. Bo x 20 5, Englewood,
Colorado 80151 .
TERM S OF CONTRACT
NOW THEREFORE. IT IS AGREED by and be twe en th e Ci ty of Englewood and En glewood
Lion s Club th at:
I . The Ci ty of Engle woo d ;hall. according to a schedu le to be made by the
En~lewood Lio ns Club and ap pro ved by the City of En glewood , pe rform
maintenance of th e Englewood Li or.s Cl ub miniatu re train and shall also pcrfonn
repairs requested by Englewo od Lion s Club or ident ifi ed by the City of Englewood
during in s pection o f th e min iature train .
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The Cit y of Englewood "ha ll repair the miniature train of the Englew ood Lion s
Club delive red to th e Ci ty of Englewood for that purpos e in a goo d. workmanli ke
manner.
Th e Englewood Lion s Clu b shall pa y to the City of Englewood fo r such services
the sum of fo rt y-nine dollars and thirt y-two ce nt s (S49.32) pe r hour, in addition
to the cos t to the City of Eng lewood o f an y part s or out sid e vendor charges .
Thi s Contr:u;t shall authorize the services call ed fo r in Paragraph No. I, fo r
200 3. Three additiona l one (I ) year pe riod s ma y be negotiated by th e C it y
Mana ge r or hi s dcs ignc:1 :.
The Ci ty or' Englewood and th e En glewoo d Lio ns Cl ub agree not to : rc fu sr.: to
hire. disd,argc. pro mote demote or discrimi natt.: in any mail er of compensa ti on:
performanc e. scrvh.:cs or othr.:rw 1sc. :,ga ms t any pe rso n oth cnv isc qualitir.:d solel y
be cause of race. cn:cd. sex, color. n:11ional orig111 or ance stry .
Th is C1Jnt rJ1..:: m:1y not br.: modi1icd . amende d or othcnvi sc :ill crcd unle ss mut uall y
agreed upo n in \\'rit ing by the pnrt ies.
Thr.: Ci ty c f Englewood by and throu gh its em pl oy ees and age nt s shall be
co ns idc rcJ fo r all purposes of the Con tr ac t. to be inde penden t co nt rac tors and
not emp l1Jy er.:s o t' th e Englewoo d Li ons Club .
Thr.: Englewood Lions Clul. by and th roug h its r.:mpl oyc i.:s and agent s shall bi:
co:-sidcrcd fo r :ill purposi.s or th r.: Co 111ract. 10 bi.: indepi.:ndent cont rac tor s and
no r cmployci.:s of th e Ci 1y of Engl ewoo d.
The Ci 1y ot' Englewood shnll not :1ss ign or tr :rns fcr i1s in1crc s1 in th e Co ntrac t
\\ i1ho u1 the wri111.:11 r.:on s r.:n t of th1.: Englew oo d Li ons Cl ub . An y unaut hori zed
asshmmr.:111 ur tr:msfl·r shall rcn,lr.:r thi s Co ntrar.:1 null. void and o f no !.!!Teet as 10
the Engh.:w ood Lions Club .
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I 0 . The Englewood Lion . Club shall not ass ign or transrcr its interest in th e Con tract
without th e \Yr ittcn co nsent of 1hc Cit y of Englew ood . An y unauthorized
assignment or transfer shall render the Co nira ct null . void and of no effect as to
the Cit y or Engl ewood.
I I . Ei th er part y or the Co ntract may termin ate the Contract by givi ng 10 th e oth er
party 30 day s notice , in writing , wi th or wit hout good cause shown . Upo n
delivery of such 11011cc by the Englewood Lions Cl ub 10 the Ci ty of Engl ewood
and upon c,pirntion o f th e 30 day period , the City or Englewood shall
discontinue all services in co nn ection with t~.e performanc e of the Contract. As
soon as prac11cablc aller re ceip t of notice oi termination , the Ci ty of Englewood
shall i:··b mit a St:l tcmcni , showi ng in de tail the services performed und er the
Co .1trac1 to the date of termination . The Englewood Lio ns Club shall then pay
th e Ci ty of Englewood promptl y th at proporti on of th e pre scribed charges wh ich
1he services actuall y pe rfo rm ed under the Co ntra ct bea r to the tot al services
called for under the Con trac t. less such payments on account or the charges as
have been previousl y mad r-.
12. All notices and communications under the Contract to be mailed or delivered to
th e City of Englewood shall be to th e fo llowin g address :
Dire ctor o r Public Works
Ci ty or Englewood
1000 Englewood Parkw ay
Englewood . Co lorado 80110
All notices and ~Jmmun ic:uion s pertaining to the Contrac t shall be mai le d or
delivered 10 the Engle wood Lion s Cl11b at the foll owing add ress:
Englewood Lion s Club
P.O. Bu ,
Engle wood. Co lorado SO 151
I J. The term s amt cond it ions o f the Contrac t shall be binding upon each ent ity, its
succes sors ;md as signs .
I ➔. No 1hm g herein shall be ~un strucd as creating any perso nal liability on th e part of
an y ofli cc r or agent o f JllY public bo<ly which ma y be a party hereto , nor shall it
be con stm cJ :i s gi vin g :my right s or ben efits hereund er to ;myonc other than the
Englc11 oo d Lions Cl 11 b .10J 1h,· Cit y of Englcw oo J .
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IN WIT NES S WHEREOF , th e partie s her eto have execu te d thi s Agree men t for
Maintenance Service s 1he day and year first written above .
AlTESf: CITY OF ENGLF :VOOD
Lou crishia A. Ellis , City Clerk Gary Sears , City Manager
AlTESf: ENGLEWOOD LIONS CLUB
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D ate
Janu ary 6, 2003
INITIATED BY :
COUNCIL COMM UN ICATION
Agenda llem
10 a ii
STAFF SOURCE :
Subject :
Lions Club Train Maintenan ce
Co ntract
D e ar1 111en t of Publi c W orks Ken Ross, Director of Publ ic W o rks
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
The Li ons Clu b has been op erating l h eir train at Bell ev iew Park fo r years. The Li o ns Club Train is a
diese l locom o ti ve, w hic h n eeds ann ual main tenance. In a sp irit of coopera tion the Cit y Co un c il
approveo a m ai ntenance agreement w ith th e Lions Club in 1999. In addition Ci ty Coun ci l has agreed
to ente r into fl ee t ma in tena nce agreem ents with th e City o: Sheri da n and Englewood Sc hoo ls. The
ag reement s w ith Englewood Sc hools and th e Ci ty of Slver idan have lhree annu al renewa l provisions,
and th e offi cia ls from these two agencies have ag reed to the 2003 rate in crease and th e City Manager
w ill b e signing th ese ag reem ents fo r th e Ci ty.
RECOMMENDED ACTION
Staff seeks Cou ncil approval of a bill fo r an o rdin ance auth orizin g th e M ayor to si gn a four-yea r
agree ment w ith th e En glewood Li o n s Cl ub for mai ntenance of th ei r miniature train .
BACKGROUND , ANALYSIS, AND ALTERNATIVES IDENTIFIED
Th e City of Engl ewood has been se rvici ng th e Englewood Lions Club mi nia tu re trai n si nce December
1999. The En glewood Li ons Clu b conti nues to operate the tra in througho u t th e summer mo nths at
Bell eview Park. The Eng lewood Li o ns Clu b has b ee n sa tisfied w ith th e serv ices provided by th e City
and is int eres ted in -,,ntinu ing our wor ki r·g relat ions hi p at the rev ise d ho url y ra te of $49 .32 in 2003.
Th e IGA allows fo r adjus tin g th e ho url y rate ea ch yea r.
FINANCI AL IMP ACT
From l 999 th ro ugh ~00~. th e Sen ice Center G.1rJ ge ha s tJk en on the additional workload of servici ng
th e Li on~ Cl ub mini.:i tur e train. Th i~ h,:is bee n ~1eco mplish ed without addi ng add it ional st aff. Inco me
fr om th e Engl ewoo d Li ons Cl ub helps de fray th e cos t of prov idin g fl ee t mai ntenanc e serv ices to all
Englewood D epartrn en 1s. It is es tima ted that. in ~003, ma int enan ce se r\'ic es pro vi ded for the
Engl ewood Lio ns Cl ub " ill total Jpproxirrntelv $3 ,000.00.
LI ST OF ATTACHMENTS
Bill fo r ,1 11 O rdina nce
Co nt rac t