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Home My WebLink About2003 Ordinance No. 087• • ORD INANCE NO . :iJJ_ SERIES OF 2003 BY AUTHORITY CONTRAct NO, 7 -,,1o 0 'f 10 b iii COUNCIL BILL NO . 87 INTRODUCED BY COUN CIL MEMBER BRADSHAW AN ORDINANCE AUTHOR IZING THE ACCEPTA1'CE OF A VICT IM ASS ISTA NCE LAW ENFORCEMENT (VALE ) GRA NT FROM THE VICTIM ASS ISTA NCE LAW ENFORCEMENT BOARD OF TH E 18TH JUD ICIAL DISTRICT . WHEREAS, the City of Eng lewood Safe ty Se rvice Dep artm en t applied for funding under the VALE Grants Program 10 be used for funding the Victim/Witne ss Program in th e Eng lewood Municipal Co urt : and WHEREAS , the City of Englewood has previousl y app lied and been grante d VALE Gran ts for the years 1990 through 200 3: and WHEREAS, the staff seek s Co un cil supp ort for an Ordinance accep tin g a 2004 VALE grant funding in the amount of S23 ,400 : WHEREAS, the Victim/Witness Program in th e Englewo od Municipal Co urt has served the vic tim s of dome sti c viole nc e since 1990: NOW , THEREFORE, BE IT ORDAINED BY THE CIT Y COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO , AS FOLLOWS : ~. The Ci ty Cou nc il of the City of Eng lewood , Colorado hereb y authorizes the acceptance of th e VALE Grant and accompanying intergovernmental agreement , a cop y of which is marked as "Exhibit A" and anachcd hereto. ~2. Th · Mayor and the Direct or of Financ e/Administrative Services arc hereby authorized 10 sign said VALE Grant and accompan ying in tergovernme nt al ag reement on behalf of th e Ci ty of Englewood . Introduced, read in full , and passed on first reading on th e Isl day of December, 2003 . Publ ished as a Bill for an Ordinance on the 5th day of December, 2003 . Read by title and passed on fina l read ing 0 11 the 15th da y of Decembe r, 2003 . Publi shed by title as Ordin ance No . 22._. Se rie s of 2003 , on the 19th day of December. 2003 . -1- I, Loucrishia A. Ellis , Ci ty Clerk of the Ci ty of Englewood, Co lorado, hereb y certi fy that the above and foregoing is a true-ti y of th e Ordinance p e on final reading and pu bli shed by title as Ordinance No . , Series of 200 . -2- • • • • VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD CONTRACT Pursuant to the Ass istance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act , Article 4.2 Title 24 C.R.S ., the Victim Assistance and Law Enforcement Board of the 18 "' Judicial District has made the fallowing award : Grantee : Englewood Department of Safety Services 3615 South Elati Street , Englewood , Colorado 80110 Grant number : 04 -38 Project Title : Victim/Witness Advocate Purpose of Grant Funds : Law Enfo rcement Victim Services Services/Equipment Being Funded : Portion of salary and benefits of Victim Ass ist,n t Grant Period : January 1 ta June 30, 2003 Amount of Grant Award : $23 ,400 .00 • Quarteriy Installments: $3,900 BE IT UNDERSTOOD THAT : • (1) All disbursement of awards are conti ngent upon the availability of VALE funds . (2) The i:antents of the gra nt application will became contractual obligations of the grant recipient and are incorporated into this contract as if fully set forth herein . (3 ) The gran t recip ient is required to submit Financial Reports quarterl y: April 30, 2004 , July 31 , 2004 , October 31 , 2004 , January 31 , 2005 , April 30 , 2005 and July 31, 2005 for fund ing for 2004 and 2005 . The report due on July 31 , 2005 shall be the year-end report . The VAL E Board will prov ide Financ ial Reporting Forms . Grant recipients are required ta use these forms . • X H I 8 I T A Englewood Department of Safety Services 04-38 (4 ) The grant recipien t is required to submit a Program Report on July 31 , 2004 , January 31 , 2005 and July 31, 2005 , which addresses any special conditions that are listed in this contract. The report due on July 31, 2005 shall be the year-end report . It shall show totals for the entire year and must address any special conditions that are listed in th is contract . The VALE Board will prc vi de Program Reporting Forms . Grant recipients are re qui·ed to use these form s. Reports s•,all t,P sent to : Francie Miran , Grant Eval ua:or VALE Board Distrh;t Attorney's Office ?"'l5 South Potomac Stri iet, Suite 300 Cent&.mial, Colorado 80 1 · 2-4031 (720) 874-8600 /5) Failure to submit these required reports on the dates due may result in termination c f ,11e grant award, r,m1 m of awarded funds or the loss of future funding by VALE. (6) Special conditions for the award which have been sti pulated between the VALE Board and the grant recipient are as follows : NONE (7) Any equipment purchased with VALE funds must remain with the grant recipient. Equipment must be used for the purpose designated in the grant application . Any use by others or transfer of ownersh ip must be reported to the VALE Board, in writing , prior to the occurrence of such use or transfer. The Board may approve such use or transfer or may request return of the equipment. (8) 8£rl change in the use of grant funds shall be approved by the VALE Board . The request for such change shall be in writing . Approval of the VALE Board shall be obtained prior to any such use . (9) Amendment of any other terms of this contract shall have prior approval of the Board . Requests for amendment shall be in writing . (10) The grE .t recipient shall subm it written notification by June 1, 2005 to the VALE Board if the grant recipient will have any remaining funds at the end of the grant period . • • • • • • Englewood Department of Safety Services 04-38 All unused funds shall be returned to the VALE Board unless the grant recipient makes a request in writing for use of the funds beyond the grant period and such request has been approved by the VALE Board . Such requests shall include: The amount of remaining funds How the funds will be used When the funds will be expended Why th e funds were no1 expended. Such requ est must be received or. 01 before June 1, 2005 . Upon receipt of the request , the VALE Board shall decide whether to grant or deny the request without further pres•?ntation or hearing. (11) The grant recipient agree<; that all funds received under this grant shall be expended solely for the purposes stated above and that any funds not so expended, including funds lost or diverted to other purposes , shall be repaid to the VALE fund. (12) The grant recipient agrees to comply with the letter and spirit of the Colorado Anti- discrimination Act of 1957 , as amended , and other applicable law respecting discrimination and unfair employment practices (C.R.S. Sec. 24-34-402) and required by Executive Order, Equal Opportunity and Affirma ive Action, date April 16, 1975. (13) Non-compliance with any portion of this contract may result in : Withholding of funds The grant recipient returning money to the VALE fund Other action as deemed necessary by the members of the VALE Board An y c,:,rr bina!ion of the above. (14) All grant recip ients shall make available to the Board or its authorized designee all current books , records , procedures or other information relative to the grant application and impleme ntation. (15) The funds granted by this contract for Victim Services shall be disbursed in quarterly installments pending VALE Board approval of all required reports and verification of expenses. The funds granted by this contract for equ ipment may be dispersed by a single payment for the full amount, pending VALE Board approval of all required reports and verification of expenses . Englewood Department of Safety Services 04-38 The grant recipient. through the following signatories. understands and agrees that any VALE monies received as a result of the awarding of the grant application shall be subject to the terms of this contract. Date _________ _ Project Direc~:r Dale _________ _ Financial Officer Frank Gryglewic z, Financ e & Administrative Services Direc tor Authorizing Official Douglas Garrett, Ma yor Carol Worth Chair, VALE Board Date _________ _ Date _________ _ Authorized Official: The authorized c,fficial Is the person who is. by virtue of such pel'$0n 's position, authorized to en1ar into contracts for the grant recipient. This could Include: Mayor or City Manager, Chairper10n •/ the County Commissioners, District Anomey , President or Chairperson of the Board of Directors . Superintendent, a, other Chief Executive Officer . Financial Officer: The pvrson is responsible for all financial matters reiated to the program and who has responolbllity /or the accounting, management of /\Jnds , verlllcation of expenditures, audij lnfonnatlon and financial rapcrts . The person who actually prepares the finical reports may be under the supervision of the Financial Officer . The Financial Officer must ba a person other than the Authorized Official or the Pn,1ect Directer. Prgiect Dl!J!Clor. The person who has direct responsibility /or the implementation of the pn,iect, Thia person should combine knowledge and experience in the project area with ability to administer the project and supervise personnel . He/she aharaa responsib ility with the financial Office for seeing that all e)Cl)Oflditures are within the appn,Yed budget. This person will normally devote a major portion of his/her time to the project and Is responsib6e for meeting all reporting requirements . The Project Director must be a person other than the Authorized Official or the Financial Officer. • • • • • • CO U'ICIL COMMUN ICAT ION Dat e Agenda Item Dece mber I . 2003 INITI ATED BY: St1 fetv St?r\ ices 10 a ii Subj ect: Vic tim AssistJ nce Law Enfo rcemen t G rant. 200 4 STA FF SOURCE: Direc tor Chris O lson COUNC IL GOAL AND PREVIOUS COUNCIL ACTION Th e Ci ty oi Englewood has appli ed for and ac ce pted th e VA LE Gran! from 1990 1hrough 2003. RE COMMENDED ACTION Staff seek s Cou ncil support of a bill ior an o rdin ance accep l ing 2004 V ictim Assistance La w Enfo rce m erll gra nl fun di ng in th e am~·rrll of $2 3,-100 . This am oun1 is fo r an 18 mc ntl1 grant cycle. BACKGR OUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The VALE Grant fi nance; app rox imately 31 % of th e ann ua l salary & benefits fo r lh e Vict im Witness Prograrn at Engl ewood Muni cipa l C:01;rt. The Victim VVit ne ss Prog ram prov ides services ior vic tims of domes ti c violence . FINANCIAL IMPACT Vic tim VVi tn ess program wo ul d lose 3 1 % fundi ng LIST OF ATTA CHMENTS Proposed Bi ll ior an O rdinan ce 200-1 Gran ! appli ca1ion