HomeMy WebLinkAbout2004 Ordinance No. 010•
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CONTRACT NO, 10 b i J.'1--..fooy.
ORD INA NCE NO. j_Q_
SERJES OF 2004
BY AUTHOR ITY
COUN CIL BILL NO . 7
I TRODU CED BY COUN CIL
MEMBER BRADSHAW
AN ORD INAN CE AUTHORIZ ING AN INTERGOVERNMENTAL AGREEMENT
PERTAIN ING TO THE GIS PILOT STUDY PROJECT ON SEWER SYSTEM
MAPPING BETWEEN CHERRY HILLS SAN IT AT ION DISTRJCT AND THE CITY
OF ENGLEWOOD .
WHEREAS, in 2002 a service area wide assessment determined that a
compre hensive sewe r system map would have major benefits; and
WHEREAS , the va rious portions of th e sewer co ll ec tion sy stem arc owned, operated
an d maintained by the Cit y of Englewood , the City of !..ittleton and 18 Sanit ation
Districts ; and
~ WHEREAS, CDM was co ntracte d to cond uct a Geographic In format ion Sys tem
(GIS) Needs Assessment in 2003; and
WHEREAS , an identi fied list of objecti ves for impl ementin g a servi ce area GIS of
th e sewer co llectio n sys tem forme d th e basis for GIS interviews and surveys ; and
WHEREAS, based on th ese broad objectives , detailed technical information was
obtained from th e Ci ty of Eng lewood, Litt leton, the co unti es (Ara pahoe , Jefferson and
Douglas), DRCOG , and seve ral of the Sewer Service Con nector Districts; and
WHEREAS, the final report presented th e find ings from the s11rveys and planning
leve l co st es tim ates to impl ement a we b-bas ed GIS sys tem fo r th e sa nit ary sewer
sys tem; and
WHEREAS, a hi gh level of interest from Englewood, Littleton and the Di stri ct s was
ge ne ra ted to imp leme nt a GJS system fo r th e was tewate r collection sys tem; and
WHEREAS , CDM determined th at th e Cherry Hill s Sani tati on District 's sewer
co ll ec tion map wou ld be st demon strate a web-base d GIS se we r mapping sy stem ; and
WHERE AS, the Cherry Hill s Sanit ation Di str ict's co ll ection sy stem mapping is
al ready in a GIS bas ed sys tem and has prepared an Intergo vernm ental Agr eemen t fo r
th e use of their sewer mapping data ; and
WHEREAS , th e pas sage of this Ordinance au th ori zes ent ering int o an
int ergovernmental agreeme nt wit h Cherry Hills Sa nitation District for the GIS Pilo t
Stu dy project on sewer sys tem mapping ;
NOW , THEREFORE , BE IT ORDAI NED BY TH E CITY COUN CIL OF THE CITY
OF ENGLEWOO D, COLORADO , AS FOLLOWS :
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~I. The Int ergovernmental Agreement pertaining to the ( , pilot study
project on sewer system map ping between Cherry Hill s Sanitation D11trict and the Ci ty
of Englewood, attached hereto as "E xhibit A," is hereby acce pt ed and .:~proved by the
Englewood City Council.
~. The Mayor is authorized to execute and the Ci ty Clerk to atte st and seal
the intergovernmental agreement for and on behalf of the C ity o f Englew ood,
Colorado.
Introduced, read in full , and pa ss ed on fir st rea ding on the 17th day of February, 2004 .
20'' day of February, 2004.
Published as a Bill for an Ordinance on the 20'' day of February, 2004,
Read by title and passed on final reading on the 1st day of March , 2004 .
Published by title as Ordinance No . .IP.., Series of 2004, on the 5th day of March,
2004 .
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LoucnshiaAEJ1is
I, Loucrisbia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby
certify that the above and foregoing is a true COP)'. of the Ordinance passed on fina l
,o<;o,"" ~"""" s, ,;.,," om;.,~ No. lJl~l
Loucrishia A. Ellis
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.LITTLETON/ENGLEWOOD
WASTEWATER TREATMENT PLANT City of
Littleton
.,.) City of
('(______Englewood 2900 S. P!an1 Rive r Om•
Eni.lewoocJ , Colotll<IO 60 110
{303) 762·2600
FAfl. 762·2620
Fe bruary 5, 2004
Mr . Willi am J. Matsc h
President
City of Cherry Hill s V ill age Sanitation D istri ct
2450 E. Q uin cy Ave.
Cherry Hi ll s Village , CO 80 110
Dear Mr. Matsch :
Camp Dre ss er and Mr.kee , our consu ltant for GIS sewer coll ec tio n syste m ma pping, has identifi ed the
Cherry Hills V ill a ge G lS system as being the most complete and compatib le among our sanitati on
di stricts to as sist us in a pi lot study. This purpose of the pilot study is to demo nstrate th e informatio n
that may be a vailable on a we b-based syste m, as we ll as the func ti onality and querying capabi liti es .
• On Oc tober 16 , 2003 , I sent yo u a lcncr regarding the use of th e Cherry Hills G lS for the sewer
coll ection system pil ot study. The D istrict Directors reviewed the lener and made res ponse in a lener
dated Oc to be r 29 , 2003 , with yo ur signature . That lener indicated th e Di recto rs ' co nsent to the use o f
this informat ion on the fo ll owing terms and co nditi o ns:
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l. The Di stri ct will furni sh th e Linleton/E nglewood Wastewate r Treatment Plant (UE WWTP)
with a d iske n e containing a ll of its info rm ation or, a lte rn ative ly, will run co pie s o f selected
po rt ions thereo f on its syste m as UE WWTP may req uest.
2. Suc h in fo rm ati o n may be co pied onl y for ed ucatio n~: p urp oses and, if so and di strib uted to
othe rs. shall be ar a co pyright mark as fo ll ows: "(O C ity o f Cherry Hill s Vill age Sani ta ti o n
Di strict , 2003 .''
3. The Di stri ct is willi ng to pro vide re as ona b le supp ort , b ut if, in its di sc re tion, it determi ne s that
the LIE WWT P is maki ng de mands on the Di strict 's time greate r than those an tic ip ated . it
re serve s th e ri ght 10 bill LIE WWTP fo r the act ual cos t of provided services.
The sign ature below by City of Englewood Ma yo r, Dougl as Garr,,n , ind icate s th e LI E \VWTP
agreeme nt to th e abo ve terms and co nstitutes an Int ergove rnment a l Agreement between the Cit y o f
Englewoo d an d the Cherry Hill s Vi llage Sani ta tir ,1 Dis tric t. If the fore going is ac ce pta ble . please sign
all three (3) origin a ls at the place pro vided fo r be low and re turn two (2) ori gina ls to :
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A
Mark Van Nostrand
2900 S. Plane River Dr.
Englewood , CO 80 i I 0
Thereafter, you agree to provide the GIS data and proceed according to the pro visions of this
agreement.
Sincerely, -, / )/,{ ~ /} ~1!ad h. 1(1:)--</-,_{/
Mark Van Nostrand
Senior Project Engineer
APPROVED:
CITY OF ENGLEWOOD
By
Mayor, Douglas Garrett
ATTEST:
Loucrishia A. Ellis, City Clerk
MvN:cg
'APPROVED:
CITY OF CHERRY HILLS VILLAGE
SANITATION DISTRICT
By
ATTEST :
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Date
February 17, 2004
INITIATED BY
COUNCIL COMMUNICATION
Agenda Item
10 a i
STAFF SOURCE
Subject
Ch erry Hills Sani tati o n Dis tr ict
Geographic In formation System
(G ISI Pil o t Study
Littl e to n/Englewood WWTP Supervisory
Committee
Stewart H . Fo nda, Utilities D irecto r
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
No pri o r ac ti on by Coun cil .
RECOMMENDED ACTION
We recommend Council ap prove by O rdi nance an Intergovernment al Agree men t w ith th e Ch erry Hills
Sa n itati o n Di strict fo r th e GIS Pil o t Study p rojec t o n sewer sys tem mappi ng.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
A s part of a service area w ide assessme nt of Infi ltration/Inflow in to the sewer coll ec ti o n sys tem b y Ca mp
Dress er and McKee (C OM) in 2G02 it was de termin ed th at a comp rehensive sewe r sys tem ma p woul u
have m ajor ben efi ts. Currently th e va rious p o rti o ns of th e sewe r coll ec ti o n sy st em are own ed, operated
and m aintain ed by th e City of En glewood, th e C ity of Li ttl eto n, and 18 San itation Distric ts. C OM was
contracted to conduct a G eographic Info rm ati o n Syst em o r G IS Needs As sessme nt i n 2003 . C OM has
recen tl y completed a fin al report o n th e Geor,r•phi c Inform ati on System N eeds Assessmen t. N umero us
int erviews and surveys we re co ndu cted las t year to coll ec t rP leva nt info rma ti on abo ut th e impl eme nt atio n
of a G IS fo r th e sewe r coll ec ti o n sys tem .
A n id e nti fie d li st o i o bj ec ti v s fo r implementin g J se rvice area GIS of the sewe r coll ec tion sys tem fo rm ed
th e b asis fo r G IS int erviews and su rv ys:
❖ Co ll ec ti on sys:e m identi fica ti on and con nec tivi ty
❖ Em erge ncy response and report ing in cl u d in g 5ewer Sys tem Overflows (SSOs)
❖ Pretr ea tm e,1t D ivisio n technica l supp ort
❖ Capacity, M anagenw n•., Operations and Maint enance (CMOM ) Fed eral Regul ati o ns
❖ Govern ment Ac ,, ntmg Standards Board -Statemen t 34 (GAS B 34 ) Repo rtin g
Based o n these broad o L1ce tives, d eta il ed tec hnica l informati o n was o btain ed fro m th e Ci ty of En glewood
and Li ttl eton, th e counties (A rapahoe, Jefferso n, and D o uglas), D RCOG, and seve ral of the Se" er Servi ce
Co nnec t r D is tric ts (Di str icts). Su rveys were se nt o ul to th e remaining Distric t's to ensure th at an
o ppo rtun ity to p arti cipate and resp o nd was provi ded fo r. The fi nal repo rt p resented th e fi r iings fro m th e
surveys and planning leve l cos t es timates to im p lem ent a web-based GIS sys tr m fo r th e san,. 1ry sewe r
system .
In ge neral a hi gh level of interest fr om th e two citi es and th e Di stric ts was generated to imp lemen t a GIS
sys tem fo r th e was tewa ter co lle cti on sys tem . Severa l items remain to be deci ded conce rnin g th is prog ram
includi ng funding, tech ni cal is sues and scope, and in tergove rnm ent al coo peratio n and su pp ort.
In ord er to better demo nstr ate the be nefi ts of suc h a syste m and to begin to sort thr o ugh the man y GIS
tec hni ca l issues it was reco mm ended by CDM to ha ve an Int ernet web-based 6 month pilot stud y
co ndu cted for a small area wi th in th e service area. Base d on a review of available info rmation , CDM
determined th at the Cherry Hills Sani tati on Di stric t's sewer co ll ec tion map wou ld best demonst rate a web-
based GIS sewe r mappi ng sys tem. It so ha pp ens th at Cherry Hill s Sa nitati on District's co ll ec ti on sys tem
map ping is alr eady in a GIS base d sys tem.
Th e Ch erry Hills San ita ti on Distr ict ha s prepared an Int ergovern ment al Agreement for the use of th eir sewer
ma ppin g data . It is anticipated that there will be very litt le impact on th e Distr ic t's ,taff during the pil ot
study peri od as the pilot study will rely on a digi tal copy of the District 's mapping and will no t require any
upd atin g durin g th e pi lot stud y.
FINANCIAL IMPACT
Th e cos t of th e pr oject is split 50 /50 with th e City of Littl eton as a capi tal ex pen sP..
LIST OF ATTACHMENTS
Cherry Hill s Sar-itatio n Di strict Pil ot Project IGA Pro µosa l
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LITTLETON /ENGLEWOOD
WASTEWATER TREATMENT PLANT
290 0 S. ~tte River Onve
Er.i;!ewccd, C-)1Q1:sco 80110
\:!0J)7&2·215CO
FAXi62-2:14.:!
Oc tobe· 16 . 2003
Mr . Brett Wh it tenber g
Commun ity Dev elo pment Coordinator
THE ClTY OF CHERRY HILLS
245 0 East Quinc y A\'e
Cherry Hill s Village , CO 80 11 0
City of
Littleton
Re : Propo sed Geographic ln fonnacion System (G!S ) Sewer Sys tem Pilot Study
Dear Mr . Whittenberg,
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Cityof
Englewood
We ha ve been working on a Ne eds Ass es sment for a service area GIS fo r the sewe r collection sys tem . A
pan of th e Nee ds . .\ssessrn enc is to crea te a pilot proje ct to dem onstrate to all co nn ecto rs the benefit s and
in fo nnatio n cha t ma y be available through a GIS map of the enti re colle ction sys tem. The pilot program
is anticipated to be hoste d at a website fo r a period of six month s and wo ul d only be acces sib le to the
Littleto n/En gle woo d Wastewater Trea tm ent Plane and th e Di stric ts in the plant's sa nitary sewe r service
are:i.
Our cons ultant. Camp Dres ser and McKee , has identified yo ur GIS sys tem as bei ng the most complete
and compatible to full y demonstrate a GIS se wer coll ec ti on sys tem map at this time. The primary
purp ose of the pilot srud y is to demonstrat e the informati on th at may be available on a web•bas ed
system . as well the fu nc ti onality and querying capabilit ies.
At the en d of the pilot program. the :--ieeds . .\ssess menc would be complet e and the Cities of Littleton an d
Englewood can then mak e a more info nned decisi on on whether and ho,v to pro ceed with a full sc ale
GIS syst em chat meets the needs of all the connector Jisrri cts .
\Ve look fo rward to vour act ive participation in thi s projec:. We seek yo ur pennission to allow the use
\J r" yo ur :;ew er :5 YSh!m GIS Jam fo r the :'ti or stud y pen0d ,){ :,ix mo nch s. [f you have que stio ns l c:i n be
re:i c!1e:~ J t .:u.:--6:-.:b.:-.
Ve ry tml y yours.
~h/4 .1L ~:~:. /~&.-~ f
Ma rk Van ::-Jostrand
Senior Projec t Engine er
cc: Sru Fonda , City of Englewood
Cha rli e Bl os ten , City of Littleton
Dennis Stowe , UE '.VWT P
MVN/plp
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