HomeMy WebLinkAbout2001 Ordinance No. 004•
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ORDINANCE NO. i
SERIES OF 2001
BY AUTHORITY
COUNCIL BILL NO. 3
INTROD UC ED BY COUNCIL
MEMBER GARRETI'
AN ORDINANCE At.rrHORIZING AN INTERGOVERNMENTAL AGREEMENT
BETWEEN THE COLORADO DEPARTMENT OF TRAN PORTATION (COOT)
AND THE CITY OF E GLEWOOD PERTAl G TO GRANT CONTINUING
THE TRAFFIC ENFORCEMENJ' PROJE CT .
WHEREAS, City of Englewood Safety Services Department hoe applied to the
Co lorado Department ofTranaportation (CDOT) for a grant continuing the tro.f!ic
enforeement project; and
WHEREAS . the COOT Grant will eetablish resourcee which will enable the police
division to maintain a comprehensive traffic enforcement project; and
WHEREAS, the Englewood Police Diviaion"e primary goal is to reduce accident$ at
the top five accident locabona within the City by l°" over the thzee year period of
the intergovernmental agreement with COOT; and
WHEREAS. another goal of this project is to improve the quality of life on th.e
community by effectively addressing traffic issues that compromise safety and
disrupt the quality of life ;
NOW. THEREFORE, BE IT ORDAINED BY THE CITY COUNCrL OF THE CITY
OF ENGLEWOOD. COLORADO , AS FOLLOWS :
~-The City Council of the City of Englewood, Colorado hereby euthorizes
the Intergovernmental Agreement hetween ~be Colo r ado Department of
Transponation (COOT) a nd the City of Englewood, a copy of which is marked u
"Exhibit A~ and attached hereto.
~-The Director of Safety Services and the City Clerk are hereby autb.orized
to ign and atte t aaid Intergovernmental AgTee ment on behalf of the City of
Englewood..
Introduced, read in full, and pas&ed on first reading on the 5th day of February,
2001.
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DEPARTMENT OR AGENCY NUMBER : HAA
CONTRACT ROUTING NUMBER: 00 HTS 00081
GRA N TCONTRACT
THIS GRANT CONTRACT, made this __ day of ______ . 200_ by
and be1ween 1he S1:i;~ of Colorado, for lhe use and ber,efi1 of 1he Depanmenl of
Transponation , Office ofTran spon:ni on Safety , 4201 East Arkansas Aveaue, Denver.
Colorado 80222, hereinafter n:ferrcd to as lhe State. and 1he CITY OF E GLEWOOD,
ENGLEWOOD POLIC E DEPARTMENT , 36 15 South Elali. Englewood. Colorado.
80110. a governmental agency , here inafter re ferred 10 as "'l he Grantee'" or Mthe Contractor".
WHEREAS . authority exists in the uiw and Funds have been budgeted, appropria1ed
and oth erwise ma.de available and a sufficient unencumbered balance thereof remams
available for payment in Fund Number ....i@__, Appropriation Code ....JQL, Org. Unit
2§.ll., Contract Encumbrance umber 97 l7 . GB L Number 210 J , FEIN Nu mber
846000583 : and
WHE.'lEAS, require d approval. clearance and coo rdination h115 been accom pl ish ed
from and with appropriate agencies: and
WHEREAS. 1he State is authorized under Sectio ns 43-5 --401 and 24-42-103. C.R.S ..
as amended, 10 coordinate with the fed eral govcrn mem and 01her enti ti es to develop and
implement plans and programs involving all aspeclS and com ponen1s , f ,:raffic sruecy in
Colorado : and
WJ·IEREAS, pursuant to Title 23 Un ile d Smes Code, Sections 402 ,408, anti 4 10,
and 10 23 Code of Federal Regu la t"ons, Parts 924, 1204 and 1205. th e State has received
approval and grant funding for implementauo ,1 of its Fiscal Y e3J' 200 I highw ay Safety Plan
(HSP). fro m the U.S. Departm•m l orTransportation. ation al Highway Traffic Safe ty
Adminis tratio n and Federal High way Administration: and
WHERE A..,. the HSP co nta ins programs and activiti es wh ich the State bas
detennined, in accordanc e wilh applica ble cri1eria. arc desi gn ed to reduce the frequency and
severity of traffic crashes or imp rove 1he operational efficiency of existing traffic safery
programs in Colorado ; and
WHEREAS. lhe Stale solicilS an d review s g r.1111 App li cations in ac co rdanc e with
applicable grant program criteria an d de1 ermi nes which agencies or entities wou ld be most
appropriate in completing th e objec tives, conducti ng 1hc ac1 iv it ies an d provid ing the services
required by the HSP: and
WHEREAS . 1hc Grantee has <ubmi11ed a grant Appli c:111on 10 co nd uct certain
acli vi1ies app roved in Lh e HSP . which Application has bee n approved by 1he Staie: and
"li\l'HEREAS , the Gran1ce has the technical abili1y 10 properly complete the obJecuves
and act ivities of the Appli cnuon. as described in Attachme m A of thi s Contract: and
A
WHEREAS . it has been detennined no Slate agency can ~onably conduct the
activities and provide the services required of the Contr11C1or: and
WHEREAS, ~iection of contractor was made under a Request For Proposals (RFP)
pursuant to the auth onty in Section 24-103-203 . C.R .S . and ?rocurcmem Rule 3-203 of the
Code of Colorado Regulat ions regarding competitive scaled proposals:
WHEREAS. this contract is executed by the Slate under .iuthority of Sections 43-5-401
and 24-42-10 I. C.R.S ., as amended, and is e:cecuted by the Contractor under authority of
(Corporation : Section 7-22-101, C.R.S., as amended, together with a copy of the bylaws or
anicles of incorporation verifying the undersigned has authority 10 bind the Con~cto r, and an
attestation of the Contractor's signarure by the Corporate Secretary; ?annerslup: the signature of
the ge ml panner. attested to by another panner: Individual: the notarized s1gnarure of the
Con or); and
WHEREAS , the Conua.ctor warrants it has taken all necessary step s 10 ensure the individual
signatory below has the authority to sign this Contract on ilS behalf.
NOW TiffiREFORE. it is hereb y agreed as follows :
I. The following A11achmen1s and other documents are incorporated as terms and
conditions of this Contract ..
A. State "Special Provisions "
B. An:ichment A -Contract Objective and Tasks• Scope of Work ("the Work")
C. Office of Trans portation Safety Contract Management Manual
D. The Project Application
The Contractor shall comply with all such tenns and conditions in the performance of the Work .
2. If a conflict OC..'lm between the te~ '111d conditions of this Contract proper and the
attachmenLS hereto , the priority to be used to resolve suc h conflict shall be as follows:
A. St.ite "Special Provis .Jns "
B. Thu Contract proper
C. AltjlChment A
D On .:c of Transportation Safety Contract Mana gement Manual
E. In . Project Application
3. The Contractor shall perform the Work carry out the program. conduct all the activities,
and pn. v· de I.he serv1~) described in the Scope of Work au:ached hereto as Attachment ,\.
4 . In the perfonnance of the Work . the Comr:ictor shall comply with all applicable
administr.1,1ve procedures and contract requirements contained in the October I, 1994 Colorado Highway
Safety Contract Management Manual .
5. The Contrac1or shall submit periodic J.n final reports lo the State ac cording 10 the
requirements of the Con1r.1e1 Manual and th e reponing criteria set forth in page 2 of Attaehmcnt A .
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6. The Contractor shall comply wi1h th~ budget for this contract as sel fonh in page 3 of
Att.ichment A. The Conirac1or shaU be solely responsible for all costs incuncd in excess of this budget
amount
7. The to 1nJ esturuited program costs shall be 5 165,702 .00 . Subject to the conditions or
this contract. 1he Sta ie and Comrac1or shall panicipa1e in providing this :1mount as follows :
A. Sta te sh:ire (federal funds)
shall not exceed
B. Contractor share
(es timated in-kind services as
detai led in application)
C. Total ~stimatcd program coSts
S 48 .5 09
5 117.193
S165.702
The Suue sh~,e shall be comprised entirely of federal grant funds made availab le to the Staie . The St:11e
share amoum of thi s Contract shall not be eitceeded without benefit of a fully executed wrinen
supplernenml contracr. or othe r appropriare conlrO.ct modificarion tool. execu1ed prior to the inc.urrence of
costs in '"XCess of th:u amount. If the actual tolal program costs are less than the estimated total program
coSts including as a result of the contractor's failure 10 suppl , JII of the estimated contractor share. the
suue's share shall be reduced proportionately. The term "proportionately " means the rauo of acrual
c.c:pendirures to total plann ed expendirures for both State and contractor shares. The contractor may
inc e th: contractor share without funher State approval , but this incruse shal l not increase the State
share.
The Graniee is prepared to provide its match share of the cos1.
8. PAYME:ft TERMS -COST RElMBURSEMENT. The State shall reimburse
the Contractor for the sat isfac tory perform.:mce of this Contract exclusively from funds made
available for tnis contract under th e Hi ghway Safecy Act, Title 23, U.S.C. Section 402. Such
reimbunemen1 shall be only as provided in the Contract Manual . Such rei mbursement shall be
contingent upon the contribution by the Conll'actor of its part icipati ng share as provided here in.
and shall be conungcm upon the continuing :ivailabilitJ of federal funds under the Highw ay
Safety Act. Title 23, U.S .C. Section 40_, for the purposes hereof.
A. The St :ite shall reimburse the Grantce·s reasonable . allocable. allowable costs of
perform:ince. as defined henein . of the Work. not exceeding the ma.~imum total mount de.scribed
above .
(I) To be eligible for reimbursement. com incurred by the Graniee shall be :
(a)
(I;)
(c )
(d)
(e)
(f)
in accordance with the provisions of Allllchment . and with the tcnns and condition;
of this Contract :
necessary for ilccomplishment of the Work :
re.uonable in amounl for the goods or se:-viccs pureh:ised:
actual net cost to th e Grantee (i.e .. the pnce paid minus any refunds . reb3tes. or oU ;er
items of ,·alue rec ived by the Grantee that have the effect of reducing the cost
acrually incurred):
mcurred for Wo rk performed sub ~eque nt to the effectiv e da 1e of this Contract: and
sausfactonly documen te d.
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(2) The Grantee shall establish and maintai., a proper accouming system i'l accordance •
with gen!rally accepted accounting standards (a separate set of ac cou ntS , or as a separate and in tegral
pan of its current acco untin g scheme) to assure tha t project funds are ex pend ed and com acc ounted
for in a m:1J1oer consistent with this Contract and project obJcctives .
(a) All allowable COS!S charged to the project. incl ud ing any approved serv ices
con trib uted by the Grantee or others. shall be suppomd by properly executed pa yrolls. time records,
in voices. conU11CtS , or vouchers evidencing in detail the naru rc of the charges .
(bl An y check or order dra wn up by the Grantee for any item whi ch is or will be
chargeable agllins t the proj.!tt :iccoun t shall be drawn up only in acc ordanc e wi·.h a proper ly
signed voucher th en on file in the office of the Grantee. which will deutil the pu.-pose for wh ich
said check or order is drawn . All checks, pa yroll s. invoices . contractS. vou chers. orders . or other
accounting documents shal l be clear ly ident ified , readily accessible, and to the ex tent feasible .
kept separ.ue and apart from all other such document .
B. Unle ss otherwi se provided, and where appropriate :
(I ) The State shall es tablis h billing prc ... cdure s and re im bu rse the Grantee, based on
the submission of month ly statementS in th e format prescribed by the State . To be considered for
payment, billings for payment pursuan t to this contract must be received with in 60 days after the
period for which payment is being requested and finaJ bill ings on the contract must be received
hy the State within 60 day s after the end of the contract tenn.
(2) Pa ym ents rursuant to 1hi s contract shall be made as earned. in whole or in pa..-t,
from available funds encumbered for the pu rchase of the described services . The liability of the
State, at an y time, for such pa)'lllcnts shall be limited to the amount remaining of such
encumbered funds .
(3) In the evenl th is contract is tenninated. final payment 10 1he Gran tee may be
withheld n1 the discreti on of the Sute until completion of final audit.
(4 ) In co rrect pa yme nt s to the Grantee due to omission, error, fraud . or de falcation
shall be recovered from the Grantee by deduc tion from subseq uent payment under this contract or
other co ntracts between the State o.nd 1he Grantee . or by the State as a debt due 10 the State .
(5) Tne Grantee shal l submit rcqucsu for re imbursement monthl y, stau ng in the
invoice a detailed descrip1ion of the am oun ts of ser.•ices pc:rfonned, the dates of perfo nnan ce. and
amountS and de scri ption of reimbursable expen ses .
(6) The Un iform Admin istra tive Requirements for GrantS and Cooperative ContractS
to Sta te and Local Governments (1he "Commo n Rule "). and the app licable 0MB Circular; cit ed
1here in, shal l govern the allowab1lity and allocab ilit. of costs unde r this contract
(7) An y co sts incurred by Gran tee that are not allowable under the Cummon Rul e
shall be reimbursed by th e Grantee. or offset agnins1 curren t obligat ion s due by the State to the
Grantee, at the State "select ion .
9. The term of th is Contract shall begm on the effective dat e and shall tennin ate
on Se ptember 30 . 200 I . The cffec u ve date of this Contract shaJI be the date the re quired
signature app ro val of the State Controller is obtained on this Contract, as evidenced by the
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date first appearing above . Contractor agrees that any contract work pc:iorm:d or costs
incurred prior 10 the effective date sh.ill no1 be compensated under 1he ~:ms oi this Contr:icL
10. The Contrac1or ngrce s that an. subcontrnc1 entered in.o undc: this Contract
shall meet a.II applic:ible ~1a1e il!ld federal requirements , includ ing the reguir=:nents in Title 49,
C.F.R. Section 18.36 concerning compcliti,·e procurements. and must lx lppro,·ed by the
Dire!:tor. Offi t: oi Transpon1111on Safety, prio r 10 cxecuuon . Controc:or shall nm assign th is
Contract wi1.hout prior written .:iporoval of the Sl.:lte : an y assignment "·1tiiou: such approval
shall be void .
11 . a) Termjna1ion Due 10 Loss of Funding . The pllttics h:~:o e:tpr:ssl .
recognize the Contl11ctor is 10 be paid. reimbursed. or otherwise compe:,~3led solely with
federal funds provided to !he State for lhe purpose of con1rac1ing for the set\·ices pro , idcd for
herein . Therefore . the Con1rac1or exptf's sly understands and agrees J.11 11s rig..'its. de. •<1d s and
claims 10 compensation ansing under this Comrac1 are contingent upon ~.:eip1 of suc h fllnds
by the S1a1e . In !he even1 such funds or any pan thereof are not rccel\·e:i by the Staie. '~e Stale
may immediately 1ennina1e or amend this Con1ract.
b) Tennina1ion for Cause. If. for any cause. 1he Con .. -:i c:or ,._,i;j fail 10
fulfill in a time ly and proper manner its obligations under this Co ntroe:. or ii ·hr ,·.•nu-actor
shall vi olate any of the covcnanlS, ContraclS or supul:itions of this Con:..~cl. th:: St~ie shall
thereupon h.:ive the right 10 Lenninate this Canu-act for c.ausc by giving wrin:n notice 10 the
Concracto r of such termination and specifying 1hc effective date Lhcrco:. a1 le.:i.;1 30 days
before !he effective da1e of such 1cnnina1ion. In that event , all finishc:! or u.nfinish:d
documents . da1a. srudies, surveys, drawings, maps, model s. pho og111phs and reporu or other
matcrfal prcpilred by 1he Cont.raclor under this Contract shall. a1 e option of the Su1e,
become ilS propeny, and !he Concractor shall be emitled to re ei ve just :ind :qu1table
compensation fo r any satisfactory work completed on such docurnentS and other materials .
Any provision of Lh1s contract 10 the contrary n01wi1hstanding. in the :,·ent te:min:i.lion of this
concrac1 becomes necessary. in the sta1e·s sole discre1ion. 10 comply ,...ith any coun order
concern ing stale personal services contn generally or this .:omracl. sped!ic:i.lly. this
contract may be tcnninated by the Stale immcdi:uely upon the _giving of notice 10 co nrractor
without funher obligation of !he s:iite .
cl Tenninot ion for Convenience . The Su1e may tennina1e this Con1ract at
any time the Stale detennines the purposes of the disuibution of moni:s unde~ th: Contract
would no longer be served by completion of the Project. The State shall effect such
Lennina1ion by giving written notice of tennination 10 lhc Con1rac1or and spedfying the
cffecuve date !hereof. at leas t 20 days before the effective date of such terminJuon .
12 . INDEPENDENT CO)',J:RACTOR . THE CONTR.-\CTOR SHALL PERFORM
ITS D ;TIE S HERE fDER AS AN INDEPENDENT CO:S.'TRACTOR .-\XO :"\OT AS AN
EMPLOYEE . NEITHER THE CONTRACTOR NOR A.,,-y AGE:--.1 OR DIPLOYEE OF THE
CONTRACTOR SHALL BE. OR SHALL BE DEEMED TO BE. AS AGE.'-"T OR E.'vlPLOYEE
OF THE STATE. AND THEY SHALL HAVE NO ALTHORlZATIO:,-. E. ":>RESS OR
IMPLIED. TO BIND THE STA TE TO A?-:Y CONTRACTS. SETILE.!\1E."\"TS. Ll-\BILITY, OR
UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HER.ED:. T:,'E CO~TRACTOR
SHALL BE RESPONSIBLE TO THE STATE FOR THE l,1.7NATE RESLl.TS OF
PERFORMANCE REQUIRED HEREUNDER BUT SHALL NOT BE SL 1HECT TO THE
DIRECTIO AND CONTROL OF THE ST A TE AS TO THE MEA .. '-S .-\SD ~1ETHODS OF
ACCOMPLISHING THE RESULTS . THE SPECtFICATIO:0-:S IN TrJS CO'.\TRACT OF
s
PARTICULAR PERFORMANCE STANDARDS TifE STATE DEEMS ESSENTIAL TO •
PROPER PERFORMANCE AND CONTRACT VALUE SHALL IN NO EVENT BE DEEMED
TO ALTER TH IS REL-\ TIONSHIP . CONTRACTOR SHALL PAY WHEl' DUE ALL
REQUIRED EMPLOYMENT TAXES AND INCOME TAX WITHHOLDING . INCLUDING
ALL FEDERAL AND ST A TE INCOME TAX ON MONEYS PAID PURSUANT TO THIS
GRANT CONTRACT. THE CONTRACTOR SHAL L PROVIDE AND KEEP IN FORCE
WORKER 'S COMPENSA no (AND SHOW PROOF OF SUCH INS CE) AND
UNEMPLOYMENT COMPENSATION INSt,llANCE IN THE AMOt:NTS REQUIR.ED BY
LAW, AND SHALL BE SOLELY RESPO SIBLE FOR THE ACTS OF THE CONTRACTOR.
ITS EMPLOYEES AAl> AGENTS . THE CONTRACTOR ACIOIOWLEDGES THAT
CONTRACTO R A.'<D ITS EMPLOYEES A.PE OT EJYilTLEDT0 THE BENEms OF
WORKER'S COMPENSATION INSURANCE OR UNEMPLOYMENT INSURANCE UNLESS
THE CONTRACTOR OR A THIRD PARTY PROVIDES SUCH COVERAGE AND ' ·-1A-
THE STA TE DOES OT PAY FOR OR OTHERWISE PROVIDE SUCH CO VERA,
13. Pursuant 10 CRS 24-30-202.4 (as ame nded), lhc siate controller m:i., :wi1hhc1d
debt s owed 10 Sl.alC agencies under r.he vendor offset intercept system for: (a) unpa.i ,j ~hild sup~ Jrt
debt or child suppo rt arrearages; {b) unpaid balance of 1u, accrued interest, or other charges
specified in Article 22. Ti lle 39. CRS : (c) unpaid loans due 10 r.he student loan divi si<.• ,:,f !he
Dcpanmcnt of Highe r Education ; (d) owed ilm oun 1s required 10 be pilid 10 1he unemp '.o: ,'lent
compensation fund: and (e) other unpaid debts owing to the tate or any age nc y thereof. ti-•
amount of which is found to be owing as a resul1 of final agency derermina ci on or reduced 10
judg eme nt as cenified by the controller .
14 . Federal Funding . This contract is subjec: to and con11ngent upon the continuing •
availabili ty of Federal funds for the purposes hereof. The pan ie s hereto expressty recognize that
r.he contrilctor is to be paid. eimbursed. or otherwise co mpensated wi1h funds provided 10 lhe State
by lhe Federal Government for the pu1p0se of comracting for the services pro vi ded for herein, and
r.hcrefore. the contractor expressly unders1and s and agrees that au its rightS, demands , and claims
10 compensa1i on ar1· ,,,g under 1h.is contract m.: contingent upon receip1 of such funds by the Sme .
In the event lha1 Sl , funds or any part thereof are not received by the Slilte. the State may
immediatel y 1ennina1e lhis contract wi hou 1 liability, includi ng lia bility for termination co~u .
I 5. Th e Grantee shall milintain a complete file of all records . documents ,
communications. and other wrinen material s which pertain to the operauon oi programs or the
deli very of serv ices under th ' s contract. and sh ll maintain such ~cord s for a period of three (3)
years after the date of 1erminarion of this contract or final payment hcreur,der, whichever l l la1er,
or for su h funher period a.s may be necessary 10 resolve any m:mers which ma y be pending . All
such record s. documents . communications and 01her materials shall be r.he propert y of 1he Stil le ,
t111d . hall be maimamed by the Grantee in a central loca1ion illld he Grantee shall be cus todian on
beba :f of the Suuc .
16 . The Grantee. and tts subcontractors :ind subgrantee . shall pcrrrut th e ~tatc.
Federal Go emmcn t. or MY other duly authorized agent of a govern ilcntal agency 10 audit,
inspcc1, exarrune . e,;cerpt , copy and/or transcribe Graniec's re cord s c ,, ·ng th ,· term of this
contrac1 and for a pcnod of three (3) yelrs follow ing terrrun auon oft s on tract or final payment
hereunder, wh1 hevcr is later. to a.s surc compliance ·ith • , • he:c or to evaluate r.hc
Gr.intce's performance hereunder . The Graniee shall als <i t sc s n, '''.ICnbed cmitics 10
monitor all acuvi1ies con ucted by the Gran1ee pursuanl 10 Luc terms of this contract . A5 lhe •
moni1oring agenc y m.iy in 1ts sole discretion deem necessary or approprfa1e . such monitonng may
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con sis t of intern al evaluat ion procedure s, examination of program data. spec ial ll!lalyscs. on-site
checlc, or any other reas onabl e procedure .
17 . All st •. 1e and local government and non -profit organiza1 ion Grantees receiving
mere than $3 00,000 from all funding sources. th.at are defined as federal financial assistllllce for
Single Aud it Ac t Amendment purposes. shall co mply with the audi t requirements of 0MB
Circular A-128 '.Audits of State and Local Governments) or A-133 (Au dits of lnstiru1ioos of
Higher Education and Other Non-profit Organizn tions). whi chever applies. The Single Audil
Act Amendmen t requirements tlut appl)• to Grantees rece iving federal funds an: as follows :
• If the sub gran tee expends less than S300 ,000 in Federal funds (all sources, not just Highway
funds ) in its fiscal year then this requirement does not app ly .
• II the subgra n1ee e:..pends m;:,re than S300, 000 in Federal funds. but only received Highway
fund s (Catalog of f-cdcrnl Domestic Assistance. CFDA 20 .205 ) then a program specific
audits may be perfo rmed . Th is audit will m only e;,;aminc the "financial" procedures and
proce sses fo r this program area.
• If the subgrantcc expend s more than $300.000 in Federal funds, and the Federal funds an:
from mult ip le so urces {FTA . HUD . NPS, etc .,) then the Single Audit Act applies, which is an
audi t on the en •irc organiz:11ion/en1ity.
• Single uc!•r cu on ly be conducted by an independen t auditor. not by an auditor on staff.
• Audit requ ire ments are J;ii d out in Subpan E -Auditors
• Audi! is an allowable direct or indirect cost .
18 . Ri ghts in Dala. Documents, and Computer Soft ware
A. St ate Ownershi p. If Sime funds arc used under this concract. any so ftware ,
researc h. repons. studies , da t:i., photographs. negatives or other documents , drawings or
materials prepared by contrac1o r in the perfonn:u,ce of its obligations under I.his contrac t sh all
be the exclusive pro peny of the Sl.11C and all such materials shall be delivered 10 lhe State by
the contractor upon co mpletion. tenninar.i on , or cance llation of thi s contract . Contractor may ,
at its own expense, keep copie s of all its wrirings for its personal files . Contractor shal l nOt use.
willingly allow , or cause to have such materials used for any purpose other than the
pelforrnance of contractor's obligati ons under this conuact wuh out the prior written consent of
tlle State ; provided. however . that contractor shall be allowed to U$e non-confidential materials
for writing samples in pursu it of lhe work. The o wne hip rights des cri bed herein shall include,
but not be limited c;i. 1he1igh1 to copy , publish , display, tronsfer, prepare derivai ive works, or
otherwise use wriuen works .
B. Federal Re served Rights , If Federal funds are used under this contract. except
for its own internal use, the contractor/gr.uuee shall not pub lis h or reproduc e any
dat :.f't11 fonnat ion . in whole or pan. that is rec orded in any form or medium whatsoever and !hat
is del ivered or specified to be del ivered under this contract, nor m:1y it authorize or permit
others to do so, withou t tlle written consl'nt of the federal government, through the State , until
such time as the swc/federal government mav have released such dalll/inforrnation to the
pub lic . As authorized by 49 C.F.R . 18.3~. the fed eral government, through lhe State, reserves a
royalty free nonexclusive. and irrevocable lic en se to reproduce, pub lish or otherwise us e. and 10
authorize the State and oth ers 10 use : :i ) any work de veloped und er this contract or a resuh in
third pan y con tract irrespective of, hcthcr it is copyrighted; and b) any ri gh ts of copyright 10
which a co n1rac1 or/gran 1ee, subrcc ipicnt. or th ird party contractor pu rchases ownership with
fede ral assis tance. The State also reserves an ide ntical license for its use.
C. Patent Rights . If any in\'ention , impr o"ement, or discovery of the
contraet or/gran tee or an of 1L subcont ractors or subg -:i ntees is con ce ive d er lint actually
reduced to practice in the course cf or under th is contr work. and if such is pate nt.ab le, 1he
contraetor/grantee sh:ill notify the St.ire 1mmcd atcly ·~ pro•·i dc a detaile d writlcn repon . The
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righu and responsibilities of the com.ractor/gramec. third pany conu-actors, and the Swe with •
n:lpecl 10 such invennon, improvement, or discovery will be deiermined in acco rdanc;e with
applicable state (and/or, if federal funds are used under this contract, federal ) laws and regulations
in exi11ence on the dale of execu1ion of thi s com rac l which define con tmclor title, righ1 10 elect
title, state/federal govemmem "m:irch in" righ1s . and the sco pe of the state/federal govcrnmcnl's
right 10 a nOlleJlclus ive, irrcvoc:able, paid-up license 10 use the subject inven.tion for its own . The
contn1c1or/grnn1 ce shall includ e the requirements of this paragraph in its th ird pan y contracts for
the performance of !he work un der this co nlf3Cl.
19 . APPLICAB LE LAW . ~ GRAN1cE/ContrJc tor sho.11 m all noo during 1h.:
uecution of thi s contrac t strictlv adh,:rc to. o.nd comp! w11h, :ill applicab le federal and ~tart law\
and the jr jmpkmc ming n;gula1ion~. as 1he,· cum:ml,· .:.u11 ;md [TlJ• h~rc~f1er b.; amended, which arc
incorpor:ued herein by thi s ret'crcnce as 1enn~ :md 1:ondi110ns of 1h15 comr.ii:r . Th con trneror ~hpll
aJ,-o regui n; comp ljanc,: wi rh wse U@ces and gulat io n~ in . uber .. uu ContraC lS p,;nnilled undc:r 1h1
~ A ljsiing of fe(kr.!l llw. 1h~1 mav he pplicahle. de~nd111 2 on rhe GRANll:E/Contractor
won; responsibjjitie ~ under 1his co nu-.icr. are d~~cnhed in ADDE. DI,; A.
20 . Changes <Gram s/S ub granL~}
The State may prospectively increase or dec rease uu: amou nt pa y:ibl e unde r this con tract through a
"Chan&e Order Lener,• approved by the State Controller or his de.•.IJTlee, in the fonn anached
hereto as Exhib it I, subjec t to the following conditions :
The Change Order Lener ("Lener ") shall include the following:
(i) lden1 ificatio n of contract by concract number and affected
paragraph numbe r(s);
(ii) Types of services or programs increased or decreased and the
new
(iii) le vel of each service or program :
(iv) Amount of th e increase or decrease in the level of funding for
each service or program and I.he total ;
(v) Intended effective date of the funding ch1U1 ge;
(vi) A prov ision statin g th .it the Change shall no1 be valid
un til approved by rhe Swe Contro ller or suc h assistant as he
ma des ignate ;
B. Upon proper execution and app roval , such lener shall beco me an amendmen t to
this contracl and, except for the general terms and co ndit io ns and Special
Provision s of the contract, the le1ter shal l supersede the conu-ac1 in the event of a
:onflict be the two . It is underst ood and agreed that the le 11er may be used
on ly for ill('re ascd or decreas ed fu nding and corresponding adju strnent.S to service
levels and an y budg et line items .
C. II the con tr.1etor agrees 10 an d accept.S the change, the contractor shall execute and
rerurn the leuer to the State by the date i ll icarcd in the letter . In the evenl the
contractor does not acc ept the change, or fails 10 time ly return lhe cxcculed lerter.
the tale may , upon notice 10 contractor. termi n:11 ~ tliis con1111c t effec tive at any
time after twenty (20) day s followi ng the return de~dl ine specifi ed in the letter.
Such notice shal l specify the effective date of termimui :n. In the event of
termination, lhe parties shall nor be relieved of theU' bligatio ns up 10 the effective
date of icnninacion .
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O. Increases or decrease s in lhe level of contr.1Ctual fund ing mad e thro ugh the lenc r
process during the term of th is contr.Jct ma y be made un der the following
circumstances :
(i ) If necess ary to fully ut ilize Colorado Swe appropri auon and/or non-
app ropriated federal grant ilwards .
(ii) Adjustments 10 n:flect currcnt year expenditures .
(Iii ) Su pplemental appro pria tion s or non-appropriat ed federal fund ing
chan ges resulting in an in creas e or decre:ise in th e amoun ts originall y
bud retc d and avai lable for the purposes of this prognm.
(iv) Cl o ure of pro grams and/or tenninacion of related co ntracts .
l v) De lay or diffi cult y in implementing new prognms or services.
("ri) Ot her spec ial circums tan ces as deemed appro?rime by the State .
2 , Options : Addit io nal Serv1ce s!Performanc e El:.tenston
A. Th e Stal e may increase the qu anuty of se rvices called for in [pa.r:igraph _) {the
sc hedul e] {EJthib1t _] at the uni t price specifi ed therein .
I) The St:i.te m:i.y exe rcise the option by wri tt en not ice 10 the
cont.r.1 ctor depo sited in the mail not la ter th:u, _jQ_d:i.ys prior 10 the
expiration of the co ntr.Jct, using a form substan tiall y equi,•alen t 10
Exh ibit 2. 2) Performan ce of the added services shall cont inu e at the same rate
znd un der the sarnc t.enns as th e like items cal led for un der the contract .
3) Financial obligations of th e Sl3tc of Co lorado pay able after the
cum:nt fiscal year are contingent upon funds for th:it purpose be ing
ap pro pria • bu dgete d. and otherwise made available .
B. The Stale may also require continu ed pcrform:ince for a peri od of [one year] of
any services withiti the limi ts and at the rates spec ified in the contrac t.
I) 'The State may exe rc ise the option by written n tice to the
con tractor de po sited in the mail before the en d of the perfo.-mance period
of the contract us ing a form su bs=tially equivale nt to Ex hib it 2.
2) If the State eJ1.erciscs th is option, the exte nded co ntrae t shall be
considered to includ e this optio n provision . The tot al duration of lhis
conuact . incl ud ing the exercise of an y option s und er thi s clause. shall not
exceed five (5) years .
3) Financial obli&ations of the Stat e of Col orado pa yab le after the
cu rren t fi scal year are r.'l nungent upon fu nds for thru purpose be ing
app ropriated , budget ed, 111,d otherw ise made available .
22. 'The Speci :il Pro i•'ons 3tuched hc~t o arc hel'f'by made a part hereof.
9
IN WITNESS WHEREOF, the panics hereto have c:iused the foteioing Contrael to be
executed by their duly authorized officen the day and year first above written.
ATTEST
Chief Clerk
Tr:ansponation Deparunent
ATTEST
By -t.oocr-==isfua~=...,A.-....... El .... 1..,isc=----
ntle Citv Clerk
STA TE OF COLOkADO
Bll.L OWENS. GOVERNOR
Ju FOR TiiE EXECUI'IVE DIRECTO R
COLORADO DEPARTMB'IT OF
TRANSPORTATION
CITY OF ENGLEW OOD .
ENGLEWOOD POLICE DEPARTMENT
BY---~~--------Ou:is Oll~n
nue ~r ·-= Safety Services
APPROVALS
ARTHUR L. BARNHART
State Controller
By __________ _
GEORGE MCCULLAR. CONTROLLER
KEN SALAZAR
Attorney General
By _________ _
Dcpanmcnt of Transporta tio n
Assistant Attorney ~ncral
Ci ii Litigation Section
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ADDE:\Dl"\1 A: F DERAI. REOL:IIU:.\IE:\TS
Federal la", and rc,:ulatinn~ tha1 ma,· be applicable 10th \\"urk incl ude:
,\. The "t:nifnrm .-\dministr:iti.-c Rcg uircmcn~ for Granl~ and CnopcrJti,c Contrac~
Stale a nd Local (;nvcmmcn"' f ·o mm nn Rulc1, al -l9 C ude uf Feder.ii Rc;,:ulariuns, Part 111 1
~-cepl 10 th e cstcnl thnl o ther applicable federal rcquircmen tincludin:;: the pro,isions of
23 CFR Parts Ii~ nr 6. 3 nr 635 -see beJow 1 arc more s pecific 1h:1n orn,·isions nr Part 18
and therefore ~upcrocdc (UCh P a n IH prn,·i ~ions. The rcg uir~mcnh of ~'I CFR 18 incl ud
,1 ithout limitation:
ll th e l.ocal r\gt>nc ,·/ on1ractor .~hall fullo1>· aoplicahle proc urement o r ocedures. as
r equired b,· ~ection 18.J6fdl;
21 the l.ncu l A;,:cnc v/Cnntraclor shall r<'tlU ·t and ohrain prior C DOT appr,,,.ar or
chan~ •loam· tuhcuntrnct( in the mann e r. and to the eTiem reouired h,·. apalicahle
prov· ion o f ~ccrion 18.3():
31 the l.0<::11 . gcnc,•/Co nrr.ictor ,hull comph· with . cctinn I !!.3i co nc crni ng a m
ubgninlll:
41 to ci..pcd it.e an,, COOT app r ova l. lhc Loc:tl. gen e, /Omtr-Jctor' 3t tnrn c,·. or
other au t hori1.cd r~prcs•·ntali•·c. ~hall ulso submit a lctrcr tn COOT ('crli f,;ng Local
Agenc,·/Contr:ictor compliance '1'ith (ec lion 18..311 chnnge order procedure<. :md with
18.36(d1 proc urement procedures. and "ith 18.37 subgran1 procedures. as :ipolicable;
'.") the l.-0cal gcnc,/Conrruc tor . h all incnr por:.iw the p ific contract pro,;_~ions
described in 18.36 il /which are al~o deemed incnrpor:ned herei n I inro am· <uhcontrnctfsl
for such crl'i~ a.~ terms and condi li on of tho. c ubcontr.icll .
B . E:i:eculh·e Order 11 :?46 of eptemh r 24. 1965 enritll.'d "Eaual Emplo,;nent
Oppor tunit\'." a~ umcntlcd h,· Exccuth·c Order ll 375 of Octnbcr 13. 1967 !lnd ns
supplemented in Oepurtmcnt of Labor regul:itinn< !41 CFR Chapter tilll rThese provisions
apply to all comlruction co ntrac~ awarded in e~ce of ~10 . JflO b,· grantee :i nd their
co ntractors or ,ub :;:r.:intces l.
C. The Copela nd "' Anti-Kickback " Act 118 L' .. C. 87-l a• s unalemented in De partmen t of
Lab!lr ~gulations 129 CFH Part 3 • (These provisions appl~-10 all contr:icll and s uhgr:inL~
for co~ !ruction or rep11ir J.
O. The Da1·is-llamn Act (40 l".S .. 27fia to :i-7 1 u . upplcmcntcd h,· Department of L:abor
regu lations (:!\I CfH Part 5) These provisions appl)' to cons[ruction co n1r:ict in ~lcess or
S2.0011 :I\\, r d cd b1' crnntces and s ubgr, ntec:c: "hen required h• fcdcr.11 ernm program
legisla1ion. T hi< ar:t rct1 ulre. 1hut all lahnrcrs and ml'chanic~ em plo>ed b, co n1rnc1ors or
suh-con1rac10;-,, 111 "Ork o n cons1ructinn project fin anced h, federal .~istance mu st l>e
paid "al! no! IC'.< than tho,c ~tahli511cd for the localit1 of the pMjcct b, the S , •eta !"\· or
L:ihor l.
E. Section~ 10 3 and 10 7 nflhc Comr:icl Work llour a nd _ :,f !' tanc1:i rd .. 1 1-lO L".S.C.
3:!7-3. Ill a .. upplcm c nlcrl h, Dl•[l:Jrtment of l.ahor r t"!!u h,t i•,n< .!'J crR Part ~I. (These
provisions apply to c0Mtruc1ion contr:ict :i-1 arded b, gr:intetj :ind suberanm.'!I in e ces.<
of S-1.000. and in c,c ~s or !.500 for other contract<" hich in, ol • c the cmplo, mcnl of
mechan ks or luhnrer 1.
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F. Standard~. <1rdcr.,, or rcguirt>mcnt~ issued under \Cctlo n 30/i of the Clear Air Act 1 ➔2
l,;.S. • IM57 1 h I. sec lion 50R of the Cleon Wa1 c r Act I J:! LS.C. I 3tilll. fa .. 1:u1i~e Order
117:18. and En1-ironm ntal Protection .Agcnc,· regulations 140 FR Pan I ~11 1:ontr:icts.
suhconlrJct~. and ~uhgrant of amoum, in e'(cCS$ of IOt.1.01101 .
G •. \land:>ton· st andnrtls a:-i d policies rclaLin ;: to cncr"' cmcicnn· "'hich arc contained in
th e stale .-nerg, rnm·~n·atinn plan is t1<!d in compliuncl' uith the Encr<J\ Pol in und
Consenalion Acl (Puh. L. 94-163).
ff_ Office of' \lunugcnicnt :ind Budget C ircula". -ki .. A-.? I nr A-122. nd A-IO:! nr A• I IO,
.-hichc•·er is :i pplic a ble.
I . The Hatch Act IS USC 1501-1508 1 and Puhlic Law 95-4~ Section 47:!S. These u.atult><i
state thnl fed e ral fund~ cnnnot h~ used for partisan poli ti c:il purp<Kes of :in,· kind b ,· aov
pcr.;on nr organizulion in,•olved in the adm inistration Qf fodcrnllv-a ·s istL-d program<.
J. 4! l'. C 6IO I et eg. 4~ L' C 2000d, 29 L' 94 . and implemen ting regul:ition. 4~ C.f.R.
Pan 110 cl. cg .. Thi,.~c ac~ require lhul no IJ!rson h;,11. on the ::round~ or mcc. col,,r .
nntionul origin. uge. or ha,ndirnp, he ex clurled rrom p:inicipution in or he ubjectttl 1.n
discrimination in ;n\' prngr.im or activitv funded. in "bnlc or part. hv r dcrni fu n ds:
K. Th American~ \\ith Di sahll,!ies Acl (Public La\f 101· 36; 42 ' C I'.! IOI . 12I02. 1:!l It.
12 Jl7.12Bl•l 2134.12141-12 : ,, 12 161 ·12165. 121 1-12189. 1:!201-1221347 L C :'.:!5 and
47 • C 61 I.
L. T!ic L'niform Relocation s i.st.ance and J,( al Prnpcrt,· ~cguisition P olicic., AcL
amended I Puhli c Law IJl-6-J6. :t amend ed and Puhlic La"· 100-17. 101 St.at. 2-16-!.5'6 ,. IThis
statute a p plies if the on traclor is acquiring real proper-ti. :ind displacing hou ehold
businesses in the ;,crfonn:inc.e of lhi conll":lct.1
M . Tl:e Drug-Free Workplace Act (Puhlic Law I 0-690 T illl' \'1 subtitle D. 41 l"SC iO J et
~
N. The ,Agt Oi scrimination .-\c l or 1975 . 42 L' .C. «lions 610 1 et. eq. and its
implcmenring regu lation . .SS C.F.R. Part 91: Section ::U-1 o f the Rehuhilit:ition Act o f 19731
29 .C. 7Y..I . o~ amended. a nd implemen rin g rei:ulatilln ..15 C.F.R . Part 8-1.
0. 23 .F.R. P:1rt 17:?. concerning "Adminittr. 110 of Engineering und De. ign Related
Contract~". H Engint'ering and D~gn work is to M performed under this contr.icL
GRA EE shall obwin from CDOT and comp Iv ,aith CDOT' • ROCEDURES TO
IMPLEMENT FEDERAL-AID PROJECT COVI'RACT \ ITH PRO FE SJO!',:.AL
CO 'S 'L TANTSERVICES"
P , 23 f'.F .R 1'·1rt 633. t·un l'Crni ng "Required Co ntr:1 1 l'ro•isinn< for fedcrJl-.\id
Cons1ruc1ion ontracl5". If Construction ork is to b perfnnned under th is con1r.1 c1.
GRA EE shall obt:iin from COOT and com ph· with FHWA Forrn-1273.
O. 23 C.F.R. P:irr 635. concerning" oru truclion and ~laintenonce Provi ion ",
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SAMPLE CHA GE ORDER LETTER IN GRANT/SUBGRA CONTRACT
Exhibit l _
Date : _________ _
State Fiscal Year 2000-200_
Change Order Letter o. __
1n accordance with Paragraph __ of contract routing number _____ -_. b,1wccn the
Sme of Colorado Department of Division) and
(Contractor)
covering the period of July l. I 999 through June 30. 2000 the undersigned aF that the
maximum amo .. :·t ;·•. ,~le b the State for eligible services in Paragnoh is <mcreased/decreased)
by (5 amount of cb,rw.l "' .i. ne • totnl of ($__). The first scn tenc ~ in Paragraph _is hereby
mod ified accordingly .
The servi ces affected by I.his Cincrc:ised/dccret1sedl arc modified as follows:
The Budget is revised accordingly, as set fonh in the Revised Budget . Attachment_. ttached and
incorporated herein by reference .
This amendment to the contract is in tended to be effective as of-=---=--.,,... !!ut in no evem
shall it be d"med va!id until it shall h Ye Ileen approved by the State Controtler OT such sistant
as he !TJ3V desjgn c•
Please sign. date, and return all copies o f !his lcuer on or before _____ 19_.
ConLrnctor . amc :
By : _______ _
Name ________ _
Tille _________ _
Transpon.ition __
APPROVALS :
By :--------For ____ D1vmon
Sta te of Colorado :
Bill Owens , Governor
By :-----------For the Ex uuvc Director
Colorado Department of
FOR THE STATE CO :-rROLLER
Arthur L. Bamh:in
By :----------State Controller or Designee
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SAMPLE omo EXERCISE LEITER
Exhlbit2 __ Date: _________ _
TO : [Conira.ctor)
[Address)
SUBJ : Option Exercise Letler
In accordance with Paragraph __ of contract routing number __ , between the State of
Colorado Depattment of ____ ~----division) and
[Contractor)
covering the period of Jul y I. 1999 through June 30, 2000 the State hereby exercises the option
for
(addjtiona.l services, as specific.illy described in Attachment)
and/or
[an add itionnl one year's performance period at the (co st ) (price) specified in paragraph_.)
The maximum amount payable by !he State in Paragraph_ is (incn;;isi;d'decreased) by
($ amount of change) 10 a 11ew total of~-The first sentence tn Paragraph _ is hereby
modified accordingly .
State of Colorado :
Bill Owens, Governor
For the Execuri vc Direct or
Colorado Dcpamnem of __
Title
APPROVALS :
By : ________ _
For _______ Division
FOR n EST A TE CONTROLLER
Arthur L. Bamhatt
By : _______ _
Suite Controller or Dcsigncc
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Co lorado Depa rtm ent of Tran sport atior.
Contra ct Objective F-'lan
S..Prog ram · P 10bcW1ys Con Agency Englewood Depanment or Safety s«viees 1-------------------'------.--,,----------=---------------f Slaa S~ Ttana~~rtalll"• ~~..,~, Pra,ea Coordm■tor Sgt Jeff Sanchez
Contt1ctPllnocl : Effective Date =;n September 30 . 2001
01-02 TIS#
a,,.a,v,. To reduce traffic crash rates by 10% al five high hazard Joc:atwns , to respond '" a proac:ive -ar.ner to traffic concerns
and complaint£ from citiz ens and other entitles wl In the community; to estab lis and con:r-• =ii abOralive reIa11onsh1ps
w, citiZens . groups.,.,._, organizations havin J mpact or influence on 1n1ffic sa fety iuues ,n:::....cing •ti e Neighborhood
Watch/S pe~d ·.:ch o. ,,.'n ator , the Englev,cod sd\ools. Ille traffic engineenng de ~arur.ea-. ::::vate Citizens Md
bus ines::e , L~,ough 5 p! ., r 30 , 2001 .
21-01.2
21 -0 1.3
21-01.4
21-0 1.5
Activity Descnp ·on
0 a quarterly ~-n review traffic crash data. traffic C11abon 1nform1uon , 01i:zen c:cr:;.-.. rn oaia and selea five (5)
hi gh crash lcx::a:,~. •1 !,J r selective traffic enforcement through September 30, 2001 , ,'.r:n: wrth the city Traffic
Engmee, 10 oblll:. , ffic volumes or vehicle mil es of travel to construe: crash rate .~-.. non for eacn locadon for
be fore -:nd an · a. .:1 rate comparisons
Oep i a lhree p r.. ·i n traffic unrt for a comprehensive traffic: program inciJdmg en';r:;e:nent, education, and
engineering le red _ crash rates at the lop five high crash kJc:alions by 10% 111ro~ Se:::tember 30 . 2001 .
Sol"dt nd rf!.iµ ·"1d 10 community concerns or complaints regarding traffic safety iss..es analyze problems for
undertvi causes : and dewe lo p comprehensive long term solu tions 10 these ldenllfe: ::;re !e ms through
Sept r 30 , 2001 .
Sponsor or atteno • min imum ol one community activity or event per month lhrougr. S&~ember 30, 2001 .
Coordinate actMties with the Ne igh borhood alch/Speed W ldt coordinator thro~. Se:aember 30. 2001 .
Submit quaneny reports by April 20, July 20, and Oaober 20, 2.001 and a final repcr: ~ ovember 15 , 2001 T e
fina l d aim for costs inCtJ rred must be submftled by October 20 , 2001 .
~.,... -ditlo,u .,.. obsol<IC c: ~ ,_ be • COOT Form 11106
719?
A!CIChmcm A. pa1e I of 3
Colorado Depa rtmen t of Tra nspo rt at ion
Contract Eva luation Data
21-01.2
21-01 .3
21-0U
2 -01 .5
HSP# 01-02
Evaluabon DescnptJon
Provide a cescnphon of the data analysis used to select 1111! five
locatlo n1 for seledlve en forcemen t 1nclud1ng number of aashes.
traffic volumes or vehicle mil es or travel . citations lssuea. and tl\e
correlation of crtaUons ,ssued to cause or er.shes. Provide a
description of the iypes of complaints rec.er.ad rrom Iha c;ammunity
wtueh were used an the location self'Ctlon process .
Provide a summary of hours worl(ed by location . the number anc!
causes of crashes al each location and the number and types of
crtauons issued .
Descnbe the process for so liallng inpui frQm lhe commuruty:
deacnbe the long tenr. solutions iimilemented to address the
entrlied proDlema and the impad of these solu:lon s on both
crashes llnd c;o1M1Uniiy perception s
Descnbe the community events att e ed : the rol of the
Departm nt of Safeiy s~rvices ; and the number of people ll'llll
attended. Provide cople5 of materials that were developed and
discributed for the events. De:.crfllt\ coordin at ed activities other
traffic safety progr;,ms . Frov1de cop;,s of pnnt med a cov erage of
thMe events .
Reports and claims must be 1ubmllled In a timely manner. The final
claims or costs incurred must be submrtted by October 20. 2001 .
The final repon mus t lndude an analysis ol lmpac:1 of the proje 1
Including Cllanges in commun ity pe rupt,.,ns over the year
projea and changes in crashes and or crash rates at the targeted
locations for U,e third ye ar . ~re possible include era Sh d:ita ancl
rates for the l .,re three ye rs of tl>e project.
Talk • 21-01
Type of
Evaluation
PerfOffllance
Perlormanc-..Jlmpad
Performance
Perlormanee
Performence/l n · C1
Prtvicu, cdlticiu 1ft' o 1<111 111d 11111' 11111
Att.achmmt ~-page 4-of~
Report
TimeFrame
Quanerty/Fina l
Quanerty/1-l na l
Quanerty/F,na l
Quanerly/F lnal
Quar1erty/F 1naJ
11:Std. COOT f01111 U Io,
119}
COlorad Department of Trar::,portation
Contract Financial Budget Project# CJ\-OQ
t r._ . .;get Allocation For HSP#
Cost Category
Personal Services S 48 ,S09
Operating f:xpenses
Travel Expenses
Cap ital Equ ipment
Other
Tota ls $48,509
t31s1ribution of OTS Funds (Benefit ol):
Budget Allocation For HSP#
Cost Category
Persona l Services
Operatin g Expenses
Trave l Expenses
Capital Equ pment , Other
Tota
Distribution of OTS Funds (Benefit of):
Budget Allocation For HSP #
Cost Category
Parsonat Serv ices s
Operating Expens s s
Trave l Expenses s
Cap tal Equ .pmen t s
Othe r s
otals s
Distrib•.1 Ion of OT$ F nus (Eaneflt of):
Tot!!I Budget
S 48 ,509
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01-42 Task# 21-01
OTS Agency Total
$113,561 $162,070
3 ,632 3 .362
$1 17,193 $165,702
State Locals S 48.509
Task#
OTS ~qency Total
-
State S Locals -
Task#
OTS Agency Total
s -s
s s
s s
s s
s s
s s
State S Local S
OTS I Agency Total
5 117,193 $1155,702
Jllt-c:diDOUIR
Auathmcni ~pare~ of "3.
1<1,o IDd may ooc be uud. COOT Femi • I 108
S/92
, . ·!'&is c.oa= .ball 00! be vliic ICul it sball h.J•c bee:, ,;,pn,nd Ir)' lb,: Commllo:of thc SIU ot Colondo « Sllch mis:amt a 11,r :ur ~
ls l"V"UiOD is appli=ol• to lllf COOL"::l i:ivolvin1 !Ile ;•)'fflecl or money by Ill• Siar&. •
. F'maoc:w oblipilons oftbc Suz,: of Cclc:xo pay>blc ,il :::-~~• c:im:,11 flsc:ol yc:r.,.. oontini= i,pon Jlmds for llut
:d odlerwise mule 2VJJ!iblc.
:OND R.EQU1RD1Il'ir
d. budgeted,
If l21is c:on= u,volvc Ille ;,yme:11 of .-=c.-. :!>an fifty :hous.>nd dollars r« th e COIISU\lctio11, ==io11, rq,i&ir, IIWD!CIWICC. or i=prov=-= of 1117 bwldirJc.
·>d. l:ridg<. vi:iduc:t. IIIMd ac:iv=on :r et:= l"'blic ,vori< !or Ibis Sau:. Ille cmm:icor smlL be fin c:ucrma upon Ille pc:fOICIZICI: of m, sac!, won: m.clcd<d
, lbisc=tr.10:. duly <.>ccuto >0d delh·c::.o i:ic Stile offic,&J who will sip, the con=.• ,ood 111d Sllffic:ient bood ot olhcr'""!'W>lc May IO be appravod
f saidofficia.l iA•pcnal Slll1ICOI !es :h::i ~ofihc toul >mOWll pay,.blc by the tams of th.is OOCl!nCL Such bond wit be duly ~~ a qualii",c,d
,rponr,:; ~ ccaditional upoa :he w~pc:farmuce of the ccninaa:id in aidditioo. dw1 pn,vidc tlw iftlle COIIIDC<lf or his submcn.acn fail fO duly
,y far my labor. mo1cria.ls, I<= ~ =cc. ~,.;•ions. provender or olhc: supplies used or caa,u.:,ed by IUdl ccan=or a,-!m JUbcaonaar io
::!ommic: oi:!:: -.-x ~ :a bo =-or Eai1s IO P"1 ""Y pc-..oo who suppl= l'OIIW ~. IOO~ or cquipc,~ :11 the pn)K=lm oClllc -rt.: the
~ will pay t!lt s:ime ln 211 =cun1 co, ex:=iiuc !he ,,,_.,. spec lied in lbs bond, LC>gcllM:r -.,th ici= >1 Lb• ,au, of ••sbt per =t per am!U::\. Ulll<:ss sucb
,nd is~ delMnll :md fi llO cl= ill ,-._.of I.he eon!JE:or niag Wider NC!, -craa. shall l,., ...diw,d, ~ orpaid. A OMQJi«d or cashllr's
.ode or• h&nl< money crda ~It 10 lhc Tn::>5WC' of I.be S= oi Color.Mio may be ac=;:w! in liCII of a bocd. This pn,visioa is in ccmpliaAc.c with OS
1-26-106.
l)C\{1'<1Fl CA TI 01'1
To Ille extent .urthor=o by Law, th e c.::c=cr shall mc=nif.,. save, .cd bold bar.!,Jcss t!i• Suu. its =iplo,= and acou. ipi:,s: my a:d all c1oims,
~ li.&bili,:, md coun •wonh ~ <MS. expe.=. :and >1t0r:iey t=s illcurrm u • =ill or 111y •.: or omissioo by !he con..-x:or, ar its =iployees,
::=.cs.. sub(.onnc:.on. or as:npu~= ?urt"~ tc lhe t.c::::".s of L~ conrna..
ISClU.\Ol'iA TION ,v/D AFml'V,TI\ l . ACTlO!'i
ne ccmn=:cr q:= IO comp ly with"'• I= md spi,,i of :he Cole~ A1uidiscrimin.uioa Ao: oC 1957, as ar,c:>d•d. md alba applic:ab!c t.w rc::pcc:i:,c
~ a,:d 1.111bit cm;,lc ym:,,: i:ra:;o::: (Cl\S ?4-;+-:, "!. :i:,d :,s m;uimf by Excevtive Or.ler, Equal Oppcxtw,il}' ml Alrnwivc AC:OII, dmd April •
· 1975 . p,.,.r-'l:nl llurrta. •'ufallow:z;:nnuioru sJ,d/ .), ,::.u.:ui,d in all S111u cmira= or :rJNONTGCU.
.iriDc ti,, per!on:wicc of this co111n1c:. !ii,: coainaor q:= u follows:
Tac camnc:orwiU na1 disei:Din.,10 ,::,,: my empJ= or ll'Pficml for ivymml bec>aS& oC r-. ,rem, color. aaoul oripl.,:,,.. .-!,al ,_
ai5miaiuvc ao:ba io mur. uappli=ls ft 1111ployed. ed 111:1 m,p1oya:s
: ~ durin& c,plo,,,,,,u. '"'thou! rq?n! to ~ :Jbove mebCned ·cs. Such z:::im sb.dl include. be 110t be JimilOd 10 die followm&: em,-.loyma,t
~ dc::iolicn. or lt>IISior. rea,uc:-.o:.1 ot rn:uu1r,c,:1 advc:ti!ia;:; ~-oll!I or tcmltwi~ r= ?( ~ or other rorms of ccm;,e:s:moa; :md selecuoa
·n::m,g. mcluc!ill& lff"'Cll.'=hip. i'-..: eeoc-,c-.or '"""' to posi io iQIQUS pllccs. lVZilablc 10 cmpior=, u,d >ppllcanu fot om;, o,m,01.· acuca IO
pn,vi4cd by tl:c conu,,.:tiac omc:a ,:,::,:; !onb ;rov',:c:u of this ·an clause.
t The .,,,.,a.c;:o, -..ill in Ill soliaQlJCQS or .xhffliscmca f.,.. c=ploye,s pl-= by er Oil bchall' of !be c:mncor. ~ 11'"4 all qu.uificd "!'Plic=ts will receive
~on for :::,p!oymc:11 wothout ,q,rJ IJ r=. = c.ol0<, lAIJoml orisin,-. IIW'iw sw,,s.. relipon.. ......uy, mclll:&I or pbysical ~. or asc.
• The COfllnc:or w,O send to c:,c;;i Ltbor u:1cn or ~ of ,..,rlc= with which be h>s • callec11vc borJiliDin& &lfl'Cllall or «bet ooall'llCl or
dc:mlding. ootice :ob, ~ed lry !he OGc.iraain& oir. • advisiog Ille labor unioD «·-it='~ of Lbe -U"KtOl'J eommirment unda di•
OQM Order. Eqwl Oppom:rn,y ond Amro,u,vc A~'<>n. d:aied A;,ril 16, 197 s. md < f :.be ,ulcs, rqulatiODS, md rcJenm Ordcn of lbe ~.
n,., eon1nc:ar and Labor muoru will~...,,,.,, all infore:-..:ion .and re;,ort• n:qaired by~~. Equal Oppom,%1ity md A!lirmmw Ao:ioo or April
• I 91S. b. Ille rule::. rqul1u0111 ,nd Ord:rs of L>c Cio•"'1>0r, O< pwr.w,1 ~. a:od ..;JI pc:,,ul accas to blS boots. m:cnh. and -,ts by \be
"""""' ~ and uw, oflia o(thc C.,....,.-.o,o, bis cic;,r-,= fm-purpo$C of invc:;iipcoa io asccnam complw,ec willl cue!, rules. ,qwaca,u llOd ordcn.
A !XIOf ~ "'lll ftOl e:tt!bde r,r~ oc!r::-"1K :;,a!ifi«t mn n,11 IDCl'llba-.!iipripa io sudl labo,~ • ""J'd • lllCb ilMIJvidllll ., _.,.,,_"\IO i,, sudl Labcw "'P'=(IOII o, dJscnm.lnMc :,pim.i..,,. ofi,s ~"' I.be • gojqy,,>c11 of~ oppon=i1y bcc:lU2 of,__ aftd. cclor,
t. :uoon,J orip:,. or.., ... ..,,
... l&oor o,ci:,.i::>uoo.. or ll'.c ::npio °' ir.t.~ L'.=f•NJll 110( aid. IIIK\. incite. =pd er coc:-:c Ille doioc of ar,y O<I defined us 11111 conlnct 10 be
.........-y orol:tan,aor I""'"" ""7 po,= :cm~~ wub ~ Pft)YUIOIIS of lllis c.:ia...-x,; or any~ =-al lh=adc; or :uL-=PI. ather ditcaly
~y. IO "'"'""" l.07 l'.t dcr111ed Ill IJus nc: 10 be~-
ID th<.....,,, of llie convu:ors ,,..,._.,,,,liue% ... 11111,e :,on.discrimautlon ~ of lb.!s ccam or will, ~•Y or.,,.,, rules, rqw.a&io,,s. ororden. lllis •
,ina may be =ice! ..,"IUUled or rus;,eoed in ..;,o;, rw in pan ,rid Ille a>nlr>dOr m.ay d<dared illdi111>tc (or ~ SI= ....urxa in ....,.._
' ;!, ~ ...,lhon:af in E.<...,.,.,. 0:cC'. E.q,w Qvpor..=,y and AlTlffllaU•c Ac.ion of Ap,I 16, 197' and Ille rules. rq,,1111.tOnS. or ord<n p,an>ulpu,d
J.=r"..a;" =..,..._ -= ouic-~ as may be llll~ and =~,a ., may OI ~ed u pn,Y>dod III Eaecurl.., Orda, Eqml Oppo,,-may 211,;: •
~_.. Ae&iDG oi Apnl 16. 1975, or by n.i1a. rqul.ujom, « Gld= p,,,mu.lprd bl-"-' ~lb.or :as ot!,....uc prvyid,d by Law.
(bl ibcc:oaner:irwill iDdude mc;,,,r,isiomof~(•l llnash (ll)ia,,_.,...-..isabcOllll'ICIOlpurc!iucordcrlllllcs:s-=:ped byrma,
"""1mam-or ardm issuod pin1:1111 m Eaca:um, Oid<r. E,qiaJ • UldAJ!lnur,c AC2ica o( April 16, 197.S,so lllllsac:11 ~ wiD 'be biadiD&
sub-::...trli or m>dar. TIie CllllfnCZllr wilJ llb: s:adl 1m111 willl ICjlCtl iD ay ,,ob,a,curx:iq or pllffllw onlcr u cbe Clllllnaiq •ltllCY _,.
o(~s,ld, ~ iDdwfiDc miaiom (or non-<omptim; proYidcd, ~, Iha iD Ille evCII die cotllnaorbooacnc:, mlffd
wllb. lmpt1011, ~ cbe ~or-,d,cr:as a ri:mll of sucb d:muoo by \be coa1r.1o:ina aip:l>q', lbe COlllJXIOtmayreqaaa llls !1:111:
orColondo IO m •et illio such llii p.,oo io pn,<ee1 tile inlffl:St oftlle SIIU: or Collndo.
COLORADO LUIOR PllFDU:NCl:
b. ~bm I c:onswcaaa D0Nl¥I for I puolic pn,jca is ID be awarded ID a bidder,• raidc:t b;ddasball be .allowod I pn:.f=ce acaiftsl a --=ldmt bidder
'""" • Nie or rom111 ~a, eq,w 1a cbc prcfcrmc,: pvc, or~ b1 c smc or Con:ip, <l)UDD7 in wbicb lbe _.,..;dea, bidda-is • r=idmt. lfi& is
d<ll=mcd by th• offla:r respm,sil,h: for ~ the bid 11w complima: with tbc ~ .06 may c.i,.sc dcial of (odcnl funds wbidi ......id ocJ,..,..;se
be ~le or ,.,:,wcj ochor,oi,e be maomm,m with n,quim,,allS o( law. dus sulz,cc:&im shall be lUSpClldcd. but only 10 the OCICll acccsary IO~
aw of tbe money, ot to elimioJ!e iM iDalnsisu%cy ..,11, Fedonl requiremems (CRS J.19-101 md 102).
7. Tbc !.tws o(lbc S1am oCCGlando .md niJc:, ;ad ,qu!aioas isswd ;,un-wnt t!iomo slwJ be ippuod in Ille ~on. accuuoa. mil mforco:::DCt o(this
:ontne. /1\riy provision of this cootr:M:I ~~ a, -incorpora:=d !iercia by rcferffler ..itic:11 pn,Yides for arbilmioo by any mn-judicbJ body or .,....,,,
., -.b!ci is Olbawisc ill ccnJ1iCl ..,11, said......, Nlr:s, .md rq,i1&cns Jhall 'be CIO&ISid<red mall ml void. NOWftC aictain,,d in lllY pnmsioll illc:orponw:d bc:m
~ rd= whiCI purporuro ocp,c 11m..-...,.o11ic-spedal provisioa i,, wbole a,ia pct mall be valid ordMZ>ble or:IYlilable in,r,.yldion •law~
,...,.oicompl.wi~ ck{cuc, or othawisc.. AayPfO"WOCI midcmbwl a,d void by dlcopcntion of this provision Will -u,nlicble !be remailldcro(lhis
.OIIIIX: to tbe CXl0l lb.,. Ilic CCllltncl is Cl!)'lble of cc=iti011.
,. At >II Wll.a dwi Ille perion=,cz o(this caina. Ille CoQnctor :lwl sttictly adh= to Ill lfl!llic:o.ble fcdc-al ..,d swe 1.Jws, rules, 111d rq,,blioas ti....:
.-.. been« mzy ~ be OS!llbllslled.
. !'l=wl1 to OS 24-J().202.4 (as -c,:,dod). Ille =e conaoUer ~y withhold debts .,...,l ta rtau: agmci <> under tbe •Clldor oftid in1er=,,t S)'Slan fDr.
•I unpoid cbil4 support debt or child Sl.'l'P"fl ~es; (b) Utlpald bl.lane: oft>-c, aa:n,,d ia1=. or o&bcr u.uic:s specified in Alticlc ll, TIiie 39, O.S:
:) .... loaaso:c ro dwSlldeat loan divisioa o(tbc ~ ofb4f>eromJCUOD; (d)-JIIIOlm1S ~ ID be~ to die Joymtcnmpc:,Rlina ---•l °"'"" ,mpaid debt, owuic to the m1e or :ir,.y :av-,cy thm,of. the .......w or is foa,id 1a be owinc as• result of fuw >&mer dca:::miJlad""
r rcdo::i:d to judpiem as ccrwiod by tbc oocaoUer.
<l. The siparorics averdm lh<y n ~-,..;di OS IS-t-301,CI soq..(Bribay ...d CCffl.1)tlnll-=)llld ClUi l~l. Cl2q, (Abu"-.·l'ubucOflic,:).
>d lb "° viowioa of sue!, pnMSIOIIS is pn:scl1.
. Tt: :ipalurics ._. dw to !her~ ao iwc =nplayoc t... my pa=o,w o, bmc6ci:al ~~in ti.. seMoe., pn,peny desmllm boftio..
'crr:-IESS WHE:?.£0F. Ille ponic t.emo hlvc =tod tbis C.Dtr:M:I oa tbeday firsl,bg,e wrillm.
Sw. of CGlondo
ROY ROMER. GOVERNOR
APPROVALS
C 1-ll'ROLUR
•
•
•
Date
Fe ru ary 5, :?001
COU CIL COMMU I TIO
Agenda Item
10 3 I
STAFF SO RC E:
Sub ject:
An ordinance fo r an Inter·
S°' ernmental Agreement
, ith the Colorado Depart•
ment o Trans ortation
I ITIAUD BY:
De anm n t oi Saietv Services Ser ant Jeiferv L. Sanchez
CO CIL G OAL AND PREVIOUS COUN CIL CTIO N
Cit-Cou ncil has placed a strong emphasis on public sate!\• in our commun1
RECO MME IDE D ACT1 O
The C'epartm en t of Safe Service~. Police D1 isio:,, is requesting that Council approve an ordinance
es a 1:s hing a c ontractual ag reeme nt bel\veen the Oty and the Colorad o Department 01 Transportation
(COOT). The contrac pro 1dl!s for gran t money to b 0 provided 10 the Pol ice Division for funding for a
uniform r>r,hce officer.
BACl<Glto D, A ALYSI S, A D ALTER ATIVES IDENTIFIED
:1 e contra between the City and COOT establishes resou rces tha t ill enable the Police Oivi,1on to
maintain a three-year comprehe nsive tra 1c enforcement project. Tw o motorcycle officers and one
tranic ofti er assigned to the lmpa Team will be respon;ible for aggressive ! enforcing thos e violations
that caus cdderits arid /or dis rupt the quali oi life o the communi . The Police Divi~ion's primary
goal es tahlished in this contract will be to reduce acci dents at the top e acciden t locations within the
Cit-bv ten percent over the ura11 on o f the co ntract. nother goal of th is project is to impro ve the
qu ali of Ii e oi the commumrv bv enecti..,l'I addressing tranic issues tha t compromise safety and
disrupt the quali o life
USTOFATT CHME TS
P·o pos ed Bill or an Ordinance