HomeMy WebLinkAbout2001 Ordinance No. 012•
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ORDINA .:CE No. /J--
SERIEi: OF 2001
BY AUTHORITY
COUNCIL BILL NO. 11
INTRODUCED BY COUNCIL
MEMBER NABHOLZ
ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL OREEMENT
BETWEE THE COLORADO DEPARTMENT OF TRANSPORTATION (COOT)
A.l.'ffi THE CITY OF ENGLEWOOD TO ALLOW THE CITY TO BE REIMBURSED
FOR IMPROVEMENTS TO THEE GLEWOOD TRAFFIC SIGNAL CONTROL
SYSTEM FROM FEDERAL FUNDS .
WHEREAS, City of Englewood Public Works Department provides tra c signal
coordination for 7 square miles in the Denver Metro Area; and
WHEREAS , DRCOG and COOT agreed with the City's recommendation that the
City no n-Y2K compliant signal system needed to be replaced; and
WHEREAS , since wha t the City does has regional air quality implicationa,
DR COG and COOT agreed to participate toward the costa of replacing the City's
traffic signal control system; and
WHEREAS, pB88Sge of this Ordinance authorizing the City to enter into an
mtergovemmental agreement with Colorado Department of Transportation (CDO'I)
to allo the City to be reimbursed for improvements to the Englewood traffic signal
control syetem from Federal Fun ds in the amount of $100,000.00 ;
~lfOW, THEREFORE , BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOO D, COLORADO , AS FOLLOWS :
~-The City Coun.cil of the City of Englewood, Colorado hereby a uthorizes
the Intergovernmental Agreeme nt entitled "Contract" between the Colorado
Department of Transportation (CDon and the City of Englewood , a copy of which is
marked as "Exhibit A" and attached hereto .
~-The Mayor and the City Cle rk are hereby authorized to I gn and nttest
said Intergovernmental Agreement on behalf of the City of Englewood .
Introduced, read in full. and passed on first reading on the 5th day of March. 2001 .
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Published aa a Bill for an Ordinance 011 the 9th day of March, 2001 .
Read by title and paeaed on final reading 011 the 19th day of March , 2001 .
Published by title ae Ordinance No. /2. Series of 2001, on the 23rd day of
March, 2001 .
I, I.oucriahia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify
that the above and foregoing is a true COP:j'_ of the Ordinance pass n final reading
and published by title as Ordinance No . /a;. Series of 2 1.
Co
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AQC M395-006 (13222)
Englewood Traffic Signals
City ofEnglewood/R-6/ SO)
CONTRACT
01 HA600061
TIIlS CONTRACT, made this __ day of _____ ~20_.., ·,y and
between the State of Colorado for the use and benefit oflHE DEPARTMENT OF
TRANSPORT A TIO , hereinafter referred to as "the State" or "C OOT", and the CITY OF
ENGLEWOOD, 1000 Englewood Parkway, Englewood, CO 80110, FEIN: 846000583,
here inafter referred to as "the Local Agency".
WHEREAS, authority exists in the law and funds have been budgeted. appropriated and
otherwise made available and a su.fficient unencwnbcred balance thereof remains available for
payment in Fund 400, Organization Number 9991, Appropriation Code: 010 , Program 2000,
Functivn 330 I, Object 2312 IP, Project Code 13222 , Subproject [00), and Phase C, (Contract
encumbrance amount S l 00,000 .00); and
WHEREAS , required approval, clearance and coordination bas been accomplished from
and with appropriate agencies; and
WHEREAS , the parties had reviewed bu t had not executed a draft contrdct for wor k
under COOT project AQC M395-006 for traffic signal improvements to upgrade the Local
Agency's traffic signal equipment system to prevent potential signal failure on January I, 2000
(Y:!K); and
WHEREAS, through inadvertence and miscommunication, the draft contract was not
executed by the parties and, due to the urgent nature of the work, the Local Agency proceed with
and completed the signal upgrade work ; and
\VHEREAS , because the project (AQC M39S-006) is completed and th e purpose oft.his
contract is to provide funds to pay for work already perform-:d by the Local Agenc y; and
WHEREAS , the work that was done was necessary and benefited the State, the Federal
Highway Administration (FHW A), and the traveling public; and
WHEREAS , the work for wb.ich the Local Agency is requesting co mpensation was
within the scope of work of the draft contract was done in good faith on the part of both parties;
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A
WHEREAS, COOT has apprised the FHWA of the situation and the FHWA has agreed •
to maintain 100% F edcral participation in the proj ect worlc; the work shall be Ill no cost to lhe
State ; and
WHEREAS , s cien t monies were avai lable in the project budget for AQC M395-006
to provide for the requested payment and these monies are still av aila ble; and
OW, THEREFORE, it is here by
ARTICLE I
SECTION I. SCOPE OF WORK
The work UDder this contract consisted of traffic signal improvements to upgrade the
Local Agency's traffic signal equi pment system to prevent potential signal failure on January I,
2000 (Y2K) un der project ACQ M 395 -006, as is more specifically described in Exhib it A
(CDOT fonn 463 or "Scope of Work '), which is anacbed hereto an d made a part hereof.
ARTICLE II
COMPENSATION FOR THE WORK
SEC ON 1. This contract shall be effective retroactively to September 17, 1999, nunc pro tune,
and l actions of the panics which shall have taken place prior to the date of execution of this
contract which are in accord wilh the terms and conditions hereof are hereby ratified and
co nfi rmed. The State's determination that it is in the public interest to assume the financial
ob ligation to pay for the Local Agenc y's previously I,Crfonned services is found in Exhi bit C,
which is anached hereto and made a pan hereof.
SE CTIO 2. LUMP SUM
Subject to the terms of this contract for the s:i.tisfactory performance of the work the State
agrees to pay the Local Agenc y, and the Local Agency agrees to accept, as follows :
A lump sum amount for the Local Agency's project charges as identified in Exhibit B
(Cost Proposal), which is attached hereto and incorporated herein. in the total amoont of: One
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Hundred Thousand Dollars Exac tly, (Sl0 0,000.0 0). All such funds are Federal-aid funds and •
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the FHW A• s determination and approval of the project costs for I 00% Federal aid funding is
found in Exhibit D, which is attached hereto and made a part hereof.
SECTIO 2. COST OF CONTRACT
The total cost oftbis contract shall not eicttd a maximum ofSJ00,000.00. All work
performed or coSt incurred by the Local Agency shall be deemed to be covered by the
compensation set forth herein and further detailed in Exhibit B.
ARTICLE III
GENERAL PROVISIO S
SECTIO I. NOTICES
All notices and communications in writing requucd or permitted hereunder shall be
deemed to have been given when delivered personally to the respective representatives of State
and Local Agency, set forth below, or when deposited in the United States Mail, properly
addressed and with first ciass poStage fully prepaid. Until changed y notice in writing, all such
notices and communications shall be addressed as follows :
lftoCDOT:
Regional Transportation Director
COOT Region 6
200-0 South Holly S1reet
Denver, CO 80222
(303) 757.9459
SECTION 2. TERM OF CONTRACT
This contract may be terminated as follows :
lfto the Consultant:
Mr. Ken Ross
City ofEnglc\J\o'Ood
1000 Englewood Pad,"Way
Englewood, CO 80110
(303) 762-2500
(a) Termination for Cause. If, through any cause, the Local Agency shall fail to fulfill,
in a timely and proper manner, its obligations under this contract. or if the Local Agency shall
violate any of the covenants, agreements, or Stipu!ations of this contraet, the State shall
thereupon have the right to terminate this contract for cause by giving \\'Tineo notice to the Local
Agency of its intent to terminate and at least ten (10) days opportunity to cure the default or show
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cause why termination is otherwise not appropriate. In the event of termination, all finished or •
unfin.ished documents, data, studies, surveys, dzawings, maps, models, photographs, and reports
or other material prepared by the Local Agency under this contract shall, at the option of the
Stale, become its property, and the Local Agency shall be entitled to received just and equitable
compensation for any services and supplies delivered and accepted. The Local Agency shall be
obligated to return any paym ent advanced under the provisions of this contract
Not\\-ithstanding above , the Local Agency shall not be relieved of liabi lity to the State for any
damages sustained by the State by virtue of any breach of the contract by the Local Agency .
If after such 1ermination it is determined, for any reason, that the Local Agency was not in
default, or that the Local Agenc y's action/'maction was excusable, su ch termination shall be
treated as a termination for convenience, and the rights and obligations of the parties shall be the
same as if the contract had been terminated for convenience as described herein.
(b) Termination for Convenience. Toe State may terminate this contract at any time the
State determines that the purposes of the distribution of funds under the contract woul d no longer
be served by completion of the projecL The State shall effect such termination by giving written
notice of tennioation to th ,~ Local Agency and specifying the effecti ve date thereof, at least
twenty (20) days before the effective date of such termination.
(c) Termination Due to Loss ofFunding. The panics hereto expressly recognize that the
Local Agency is to be paid, re imbursed. or othernise co mpensated with federal and/or State
funds which are available to the State for the purposes of contracting for the project provided for
herein, and ther L • re. the Local Agency expressly understands and agrees that all its rights,
demands and claims to compensation arising under this contract are contingent upon availability
of such funds to the State . ln the event that such funds or any part thereof are not available to the
State, the State may immediat ely terminate or amend this contraet.
D. otwithstaoding anything herein to the contrary, the parties understand and agree that
all tenns and conditions of this contract and anachments hereto which may require continued
perfonnance or compiiance be yo nd the termination date of the contract shall survive such
termination date and shall be enforceable by the State as provided herein in the event of such
failure to perfonn or comply by the Local Agen cy.
E. This contract is subject to such modifications as may be required by changes in
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• federal or State law, or their implementing reg\tlations. Any such required modification shall
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utomaticall y be incorporated into and be part ,,f this contract on the effective date of such
change as if fully set forth herein. Except as specifically provided otherv.ise herein, no
modification of this contract shall be effec tive unless agreed to in writing by both parties in an
amendme nt 'O this contract that is properly executed and approved in accordance with applicable
law.
F. To the extent that this contract may be executed and perfonnance of the obligations of
the p3Ities may be accomplished within the intent of the contract, the terms of this contract are
severable , and should any tenn or provision hereof be dec lared invalid or become inoperative for
any reason, such invalidity or failure s.hall not affect the validity of any other teno or provision
hereof. The waiver of any breach of a term hereof shall not be construed as a waiver of any other
term, or the same term upon subsequent breach .
G. lbis contract is intended as the complete integration of all understandings between
the parties. No prior or contemporaneous addition. deletion, or other amendment hereto shall
have any force or effect whatsoever, unless embodied herein by writing. No subsequent
novation. renewal , addition. deletion. or oth er amendment hereto shall have any force or effect
unless embodied in a written contract executed and approved pursuant to the State Fiscal Rules .
H. Except ~ h in OthCT\l,ise provided, this contract shall inure to the benefit of and be
bind ing upon lhe panic:. hereto and their respective successors and assigns .
I. The Local Agency represents and warrants that it currently has no interest, and shall
not acquire MY mw' di rect or indirect, that would conflict in any manner or degree with the
performance of the Lueai Agency's obligations under this contracL The Local Agency 's further
covenants that, in lhe performanc e of this co ntract, it will not employ any person or firm having
an y such kn own interests .
J. Th.is contract shall become "effective " only upon the date it is executed by the State
Controller, or des ignee. The term of this contract shall begin on the date first written above and
shall co ntinue through the completion and final acceptance of this project by the State and Local
Age ncy.
K. The Special Provisions attached hereto arc hereby made a part of this contract The
• Local Agen y shall compl y with all applicable terms and conditions of such attachments.
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L. If a conflict occurs between the provisions of this contract proper and the attachments •
hereto , the priority lo be used lo resolve such a conflict shall be as follows:
I . The Special Provisi ons .refc:renccd in Section VI, paragraph L, above; and
2. This contract proper;
3. Other contract attachments and exhibits, in their ~ve order.
M. [t is expressly understood and agreed that the enforcement of the terms and
conditio s of this contract, and all rights of action relating to such r forcemem, shall be strictly
reserved to the parties hereto, and nothing contained in this contract shall give or allow any such
claim or right of action by any other or third person on such contract It is the express intention
of the parties that any person or entity other than the parties receiving services or benefits under
this contract be deem be an incidental beneficiary only. The term of this contract shall begin
upon the date first written above and extend to the date which is three months from the date of
final payment for the wodc or final audit of the work, whichever is pertinent to this contract,
unless earlier terminated by the State.
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• IN WI1NE.C,S WHEREOF, the parties hereto have execuled this contract
the day and year fim above wrilten.
ATTEST:
By ______ _
Chief Clerk
ARTHUR L. BARNHART
State Controller
STATE OF COLORADO
BILL OWENS, GOVERNOR
By ________ _
Executive Director
DEPARTMENT OF TRANSPORTATION
APPROVED :
KEN SALAZAR
Attorney <kneral
• By ___ _ By ________ _
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ATTEST : (SEAL)
By ______ _
IDucri.shia A . Ellis
Title City Clerk
Assistant Attorney General
Civil Litigation Section
CITY OF ENGLEWOOD, COLORADO
By ________ _
Tl'ona.s J. Burns
Title Mayor
Federal Employer Identification Number: 846000583
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Colol9do Oepa1'1ment ol T~napoltltlon Origin 0119: 11/24/2000 P!ajec2coela: 13222 j ST1P noriar: ORl49
DES IGN DATA R.IViM DIie: P,aj1C1 nUll'llllf: AQC M395-006
PEPmtael.:.l::liln9 PE..,_,,.NuffiDIII'
QMetric: [!jballall RMlant: -.. ------
P1Qe1 ~06 1-ll a.,ILII I I\ -,·v 11-1 I I I
Slalll&'. 0 p'9llmina,y • MIi Q rmsed
Ptqed dnaip;Jon: ENGLEWOOD lltAFFlC SIGNALS
P1'J)IMDy: Revised Dy:
Swn McDaniel Co;,11Cy1 : Va:riou:s jCoumy2: j~unty3:
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:ou: 11124/2000 Dala : Municipality: En1lcwood
Sullfflilad by Praj.Mgr Approved by Pr.a,nwuctlon Eng ,neer: SYllamc:ode: Q IM Q NHS • S il' Q OlliER
I o.-ight:.COOT Q FHWA (_. OTHER
Du: 1112412000 Planned length:
G.ographlc ioc.don:
! City of£nalewood. Sec aruched map
I
Terrain type: ;:, uvel ~ 15ia,ns _'.'.) ~oll "'ll •;'.:} Urtlan Q Moiintainou • --·
O..C,,pljon of proposed consll'UCtlon(,mp t (attach map allowing $lie lcx:alioll)
Upp.de 57 tnffi c sicnal con1101l for lhc City or Englewood 10 make lhc sil!W syswn Y2K comp li ant
g rramc (Note: use columns A. B. and/or C to idl>lttily f.icilily desaibed below)
Cul'Tentyur. Fullnyea~
I ---I ---I F acillY loe:ltion
F1cl111y I ADT OHV OHV%tNdca I ADT OHV I lnduSVial ICornm.rdal! RnidenlillJ I Oilier I ,. 'NI A I I ....I I I l I L I ··i
B I I I I I I 'j I rn I C I -I L..
C ! I I I I I I I I [
llRdWyCI••· Routa Ratp. End111fpt Funct1on11 claulflca110ft Facllll:y type R111al code • 1. 999
2.
3.
U Design Standaras (Iden fy 1ubstand ard items wllll a died<mall< in 1st column and danfy In nmarkl)
A • NI A B• I C•
Sta nd11rd Exisnng Proposed Ultmate Standard &1111119 Proocsl!d U bn1tt I Standa rd Ex isting Pro posed Uillmate
_J Surtoce type
Typ lCII I secilon type
:J I of travel lanes
J Width of tr11vel lanes I
_J S/\OUlder wcl. 11./medi.n
.J Shoukl1t1 'ltd rt/oulSICle I
...J Sode slope dis L ("t') I
I Madlanwodl/1
I Postea SPNd I
J Design sl)ffd
Mu. 1upe,.1evab0n
I Mln . radivs
::J Mtn . hontontal 11d
-, Min. vertlcal Ud .J
Mu. grade I
Project Un<llr : 1 R : JR ,... 4R e OU,er T rutic cntw ExlSllnO ;ualtltail meets curren1 1i.ncll rd a: : Yes C No --
Vana ~ in minimum des,gn 1u na1~ ~inrad : Yes : No I .:::._ Safely Prllj9CI
Commen t&:
h Ju.l!ficat,o n a111ched Req-1 to be subfflilled Not all standal!IS
Bndge ('" ¢em 4) -see l'llffll/Q IKldreued
-, SlaO • con1 1t11C1JOn
Res urfaong prqea.i
-R-• conc:.eming ufely aspact1 1nac:hed
COOT Fortn MU 1117
n
~ P,ajeclCode: 13222 IP,qect~ AQC MJ95-006 , ..... o.:
Y Major Sttuctww
~ri·""'""'···'"-P'",ii" --I Sllf'illn --Hortzonlll \IW1lcal v-
~tructure 101 L-Ref. -....... 1"1llfNClild VMI "-,..-ci....a.-lull
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Proposed trutment of bndges to remtin 1ft place (addrwu bridge rail. capacily, and allowable t""-l!llcknau)
Iii Project Charamriltlc;a (prOPQ.ed) Median type: 0 deprnHa O palni.cl () raised • "°'" ·-•f"lllghtlng n H•IICf,cap tlfflpl l Traffic control aignaia r 1:illfpolg -i CIIID Ind gll!ler r7 c..t1on1y 11.eft-tumslola r 00llinuoua -. ---SidewalcWld111• I l Buway -• jRight.iumlloll r 1c:anan-'Mlllh. ----Paitdng lone wldtn • i i lleloln ~ r jClllMlrudiDII fl_. -LallCIJQPe requnmems. 1c1scnp1J011) VIM<. (deScnptlOIIJ
None Uppade Tdic sip! amin,llers
II Rlght of way Yes No Ell. No. II Ulllltl• (Ill -ol "'-n !illlly COf'l'Clll1in)
ROW and/0< perm . usament recu recs; • None affo=d ---Retoca · ui red:
..., • Temporary easement required: • -------Cha119es in a-:aiss : r.
6 ---Changes 10 ccnMC!i119 ro&d.11 : ~ IJ Railroad croulngs • cl crossings ·
Rai road Name requited Pnosent p,otedion Condllian of ic',ngs
1 J
2 r
J I [ I
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Hec:,mmenaat10na:
U _Envtronmenlal e Caiegor,eal E.tdUS1011 0< Provrammatlc CE number Ml c-1 e COOT Fom, 1128 01/0W2001 (d.alel F\evlHcl DOT Form 11:ZS ((atll
FO NSI aoprcwd on (da lll) under (p,ajednumoai, (JlrojclQlde)
: ROO ap prcvea on (dll ■)unde r {projectnumbW) ~coda)
....,.,., .. nl.S
Uilj CoordinaUon
Withdrawn land9 (pawtr 11191. rner.oin, etc.) cleared l/lroUgh BUI forest -afflc■ 1 lniQflion ditdl name:
.... tlllffic; ordinance requ,red I I Modify ldleelull of msung ord011nc■ I MuniClpalily.
Otner.
l&I Construetlon nlllhod noACRuson : ::: Ottlgn Local FIA
••nlM!cl by -Stat1
• P.O -RRF/A Ent~/A ~---: Lad VosuylCity ofEn&Je,wood
-:::: .,,, 1.0C:11 C Study UtllityFIA P1,onu.-: 303-762-1511 6 None -COOT FIA -MilCellaneous -
l,g Rem (lnauoe addlbon•I P'9H w needed)
TRAFFIC SIGNAL PLAN •
J,001.
11001.
JIOOI.
I
City ol Englewood
• SIOOLS tlJT.11.A.NT AINE O BY CIT Of E ICL[ 00
e lfl T l,IQ.00£0 CHY TRMf lC SIGNAL SYSlE II
e INCLUOCD CITY TRMflC SIGNAL S STE il
'' IBIT B
• CITY OF ENGLEWOOD
IIUUIE!I: 902595
om: 09-17-99 Send 1111 meim to:
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PURQ1AIING DIVISOH
21GD SOU1N "-ATlillla DIIVE
ENGLEWOOI, CCILCIIWIO ID11N304
[303) 712-DID flltm)ffl.111:1
YENDDA 26315
ATTENTION V8llORS si-,,. Pla'c"-Ord.et
numbel on pidllQes. ans. !IIVQQl1 d,liYt,y si llS.
padd.19 dips Ind-~
ECONOLJTE COHTROL PRODUCTS .INC
3360 E. LA PALKA
ANAHEIM CA 92806 -2856
llflNBIJO F.0.!.
ENGINEERING SERV ICES DESTINATION
Ladd Yostrf 3400 S ELA I ST S!il' VIA
ENGLEWOOD. CO 80110 0£L VER
lfUj QUAN Ull1T STDCl(NO DUCRll'TIC1'1
l l EA 1 cons traff c .ana g. system
(see System Supp l y Agreement)
Note : Wor,stat i on #2. and
tra:f1c contro ll er upgrades
(ASc/25-2110. ll'!Odems.5 er and
1nt e ace cab l es ) to e de li•
ve~ed to 2800 S. P.atte Ri ver
Or .. rest to be de l veret 0
3400 s. E at 1l
:.·o ;~: ~:;.,~,~ ).~:. :;" ;r.-::,. .:1c .. -:
t= Ce ~~ii:; ~i:: of rr.~
:-,1
TIIICIJGI~ ~, ......
JGSaul!IElaliS....
EngllWOCIII, co ID111J.ZJIM
IIIFGRILIINlll COHlACT
BETTY GOOSAAN
AEOIJSITIOII -WUSI
25487
OEUVV\Y Olli
12-17-99
PUIIENTruMS
NET 30
UltT PRICI 9 T[NSQ M
363 ,400 .00 363,400 .00
Ze:-.io::::
#'rcr,-. :i:ie~: ~t;'..Ar ~E2 r;h:--·, ... ah C:o.: y~~:·f;~:.. ..
363 .400 .00 050944511 TOUL 363 .400 .00
COLORADO DEPARTML>(f OF TRANSPORTATION
RIIM'l6
Region Transponlllio., Oi=ior
2000 !.' ,11 lll Hr-:1 Sin:ct
Ocrwer. ~101~ 80222
(30 : ~5 -%91
DATE · J,\, UARY 16 , 2001
70: Jl·,i ; :JNBEWUST . CHIEF ENGINEER
_.,._
EXHIBIT C
SUBJECT :
J')HN Ml!SCATELL. REG ION 6 RTD {JR ,,:1~
RElROACTNE CO iTRACT FOR TRAFFlC SIG 'AL UPGRADES WITH DRCOG ;..ND
THE CITY OF E GLEW OOD
This memo is wrincn to ob tain your concurrence in a retroac ti ve co mrac1 wi1h 1he Ci1 y of Englewood.
Th is CMAQ project has 1he Fedml funds going lhrough D COG and COOT . wilh COOT having
construction ovcrsigh1 . The project rcq uir lhe services of the Cit. of Englewood 10 construct traffic
signal upgr.ldes . These up gr.ldes were necessary 10 ward off po1cnual signal fai lu res on January I . 2000
fro.n !he Y2K bug. Attache d is a co py of 1he letter ad dressed 10 and sign ed by the Federal Hig hway
A ·,ninistration . which expl ai ns in further deta il lhc circ umstan ce5 surrounding 1he need for an emergency
upg:ade and the misun derstanding 1hat follo wed.
ln the dr aft co n1rac1 COOT agreed 10 rei mburse he Ci 1y of Englewood for $90.000. Due 10
COOT employee turno ver it is difficult 10 obtain all lhe fa ctS. bu1 ii appears DRCOG and the Ci1y of
Er ' wood believed 1he_ had a no1icc 10 proceed wnh 1he unders tan ding 1h_a1acon1rac111.ould be
i "?,r dia1ely pu1 into place . We did no t kn ow of 1he misun de rsta nd ing until e recei ved a phone ca ll from
, ., _ ~wood m March of thi s year. II w:is then that we learned tha1 lhe City had proceede d with the work
wi1hou1 an executed cont I. Si nce March we have bee n 1rymg 10 pu1 lhe facts I0@cther and gllin
connn ued panicipau on from FHW . In 1he att a ed le1 :er 1he FHWA has agreed 10 co nti nue with !he ir
$90.000 of panicipat ing funds .
We be lie ve that step have been la kc n 10 reclif} thi s si1ua1io n and prc ~en1 any future occ urre nce .
We have discussed mcth of wnrte n co mm umcauon. v.h1ch v. ill be u ~d 10 docu ment and gai n approval
for simi lar 1ypcs of emcrge nc1cs in the fu1ure.
Through a physical si1e inspe;:uon we arc sausfied th I the ci t~ has sausfactorily performed the
-..·ork. The costS incurred for this work are exact ly a v.e had ong1nall~ nCJ! 1a1ed and II I m COOT" bes1
in1crc st to re imbu rse Englewood for 1hc work provided . No Stat funds v.ill be use d in thi s project. There
-..ill be S 11)0. of pJnm pa1 ing feder al fun d and no local m.itch. for a tota l project and con tra ct amount
ofSI 00.000
For 1hc reason~ staled bo•e nd based on 1he sr cp s llll-en o prevcn1 future occ urre nces of thi type
of si tuation . I reque I your concu m:n cc 10 proc ee d w11h a retroacu,e agrecmcnl 10 pay th e City of
Englewood for service pro, 1dcd .
ICO CUR :
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U.S . Depai1ment
of Tn.rupo11111ion
Federal Highway
Administration
Mr. John Muscatell
Region Six Transporu>.tion Director
Colorado Department 1:fTranspormtion
2000 South Holly Street
Denv er, Colorado 80222
Attn: Rudy Perkins
Dear Mr. Muscate l):
EXHIBIT D
Colol"lldo Federal Aid DMaioo
555 Zang Street, Room 250
Lakewood, Colorado 80228
November 09, 2000
R : Participation ofFederal-Aid funds
in a previously incurred cost for City
of Englewood project
Sub-Account 13222
The suhjec project provided for traffic signal improvc:mencs needed to address Y2K computer
software and communications aspects oftJ-,= signal system. Work was completed in December,
l 999 . The need for the improvements was not known until late in the year . The City believed
they bad a verbal agreement to proceed but apparently no contract was developed between COOT
and the Cil)·. ClcJr ly, substantial turnover has contributed to the fact that the roject was allowed
to be comp leted \\ithout ever executing a contract. Futhermore, COOT did st contact FHWA
until July, 2000 requesting Federal-Aid participation retroactively based on th ~ requirements of
23CFR 1.9 .
1-~s requested by COOT, we have reviewed the October 27", 2000 letter describing Jic
justification for Federal-Aid funding to partic ipate in this project. Based on the following facts
this project is de ermined to be eligible for Federal-Aid participation :
• there has been no willful violation offcdcral requirements .
• substantial compliance with Federal requirements were assured fol owing a COOT final
inspectio n on this construction project.
• the co st was not affected.
• the quality of wo rk has not been impaired.
• this approval will not adversely affect the public .
At this time please submit the ncecssary infonnation to obtain au tho rization for proj ect fundin g.
If you have any questions, please contact Mr. Sbau.n Cutting of my o ce at (303) 969-6730
Ext. 369.
Sincerely yours ,
Do ugBconcn
Assistant Division Administrator
F:\1-225\Englewood rctro\part.wpd
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SPECIAL PROVISIONS
CONTROLLER'S APPROVAi.
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COU CIL COMMU ICATIO
Dat e
,, arch 5, ::!001
Age nda Item
11 a ii
I ITI TED BY
De artrnent of Public V orks
COU CIL GOAL D PREVIO S COU CIL CTIO
Subject
Bill or an Ordinance Authorizing a
Contract with COOT to Provide Partial
Reimbursement for Traffic Signal
U rades
STAFF SOURCE
Ken Ross . Director of Pu lie \i ork
City Council 1pprO\ ed) ~t.. appropnauon m 1999 . maic ,r component of the City's Y::!K
Prepar edne s Program , as partial funding ior replacing the antiquated non-Y:?K compliant trariic
signal s stem .
I\ECOMME OED CTIO
The Department of Public \i orks rec ommends that Council approve a bill for an ordinance authorizing the
City of Englewood to enter into an agreem ent with the Colorado Department of Transportation (Coon to
allo, the Ci w be reimbursed tor improvements to the Englewood traffic signal con trol system from
Federal Funds in the amount 1, $100,000.
-BACKGROU D, A ALYSIS , D LTERN TIVE S IDE IFIED
The Citv of Englewood pro ides traffic signal coordination or 7 square miles in the Denver Metro Area .
Proper signal progression can greau •aduce the amount o time automobiles si t idling at major
intersections and, there • reduce the ,mount of pollution discharged into our atmosphere. DRCOG and
COOT agreed wi th the Ci ·s recommendation that our non-Y2K complian t signal svstem need~ to be
replaced. Since what ,e do has regional air quali implicabons, DRCOG and COOT agreed to participate
tO\ ard t e costs o replaong our traffic signal control sys tem .
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In early 1 9 , stari rea li zed that our traffic signal s stem was not Y'.!K comp liant. and we could lose our
abil1 to e ectively manage our traffic unction on Jan ua ry 1, :!000 . We began immediate! with
1mplementat1on of a roe•, s stem . Ladd VoslN .vorked urelessl to guide this project throu11h CDOT,
DRCOG , and USDOT bureauc racies . Even though thrs work qualifies tor federal aid, it was necessary that
"e proceed based on a erbal agreement v1th DR COG and COOT . This contract culminate s this lengthy
process .
Fl A Cl L IMP CT
The Y~t.. Prog ram pr o rded 5363.-rno towards the basic system Th is con tract will reimburse the
Transp ortation S,stem Lpgrade account in the f'IF ror up to $100.000 01 additional improvement costs.
IOLurred ., th 01her reques ed s,stem upgr~des 1.e .. t1be1 optic mstallauons. ne,~ con trvller cabinets. mast
arms , s1 na l heads. etc
LIST OF TTA HMENTS
B111 ror .111 Ordinance
Proposed Contract