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Home My WebLink About2001 Ordinance No. 074• • ORDINANCE NO. 7i SERIES OF 2001 ~ BY AUTHORITY COUNCIL BILL NO . 77 INTRODUCED BY COUNCIL MEMBER GARRETT AN ORDINANCE AUTHORIZING THE ACCEPTANCE OF A \"ALE GRANT FROM THE VICTIM ASSISTANCE LA\\ ENFORCEMENT BOARD OF THE 18TH J DlCIAL DISTRICT. WHEREAS. the City of Englewood Safety Service Department applied for funding under the VALE Grants Program to be used for funding t he Victim/Witness Program in the Englewood Municipal Court; and WHEREAS, the City of Englewood has previously applied and been granted VALE Grants for the years 1990 through 2001; and WHEREAS , the Victim/Witness Program in the Englewood Munici pal Court has served the vic ::ims of domestic violence s ince l!lro; OW, THEREFORE , BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS : ~-The City Council of the City of Englewood, Colorado h oreby authorizes the acceptance oftue VALE Grant and accompanying intergov ernmental agreement. a copy of which is marked es "E:<hibit A " and attached hereto. ~-The Mayor and the Director of Finance/A dministrative Services are hereby authorized to sign s aid VALE Grant and accompanying inter governmental agreement on behalf of the City of Englewood. Introd uced , read in full , and passed on first reading on the 19"' day of November . 200 1. Published as a Bill for an Ordinance on the 23rd day of November. 200 l. Re a d by title and p assed on final reading on t he 3rd day of December, 2001. Published by title as Ordinance :-lo . 1!L, Series of 2001. on the 7th day of Decea:: ber. 200 l. 10 biv I. Loucriahia A. Ellis, City Clerk of the City of Englewood, Colorado. hereby certify that the abnve and foregoing ie a true COPJ: .'lr the Ordinance passed on final reading and published by title as Ordinance No. 4, Serie• of 2001. -2- • • .r • • • VICTIM ASSISTANCE ANO LAW ENFORCEMENT BOARD CONTRACT Pursuant ta the Assistance ta Victims of and Witneues ta Crimes and A id ta Law En f orcement Act. Article 4.2 Title 24 C.R.S., the Victim Assistance and Law Enforcement Board of the 18'" Judicial District has made the fallowing award : Grantee: Englewood D,epartment of Safety Services 3615 South Elati Street, Englewood, Colorado 80110 Grant number: 02-38 Project Title: Victim/Witness Program Purpose of Grant Funds: Provide support far victims of domestic violence through the court process Services /Equipment Being Funded: Portion of salary and benefits far victim ad •'.l cate Grant Period: January 1 to December 31 , 2002 A m ount of Grant Award: $15 ,651 Quarterly Installments: $3,913 BE IT UNDERSTOOD THAT: (11 All disbursement of awards are contingent upon the availability of VALE funds . (21 The contents of the grant application w ill became contractual obligations of the grant rec i p ient and are incorporated into this contract as if fully set forth herein. (3) The grant rec ipient is required to submit Financial Reports quarterly: Apri l 30 , 2002 , July 31 , 2002 , October 31, 2002 and January 31. 2003 far funding far 2002. The report due on January 31, 2003 shall be the year-end report . The VALE Board wil l provide Financial Reporting Farms . Grant recipients are required ta use these farms . Englewood Department of Safety Services 02-38 (4) The grant recip i ent is required to subm it a Program Report on July 31 , 2002 and January 3 1, 2 0 03, which addresses any special conditions that are listed in this contract. The report due on January 31, 2003 shall be the year-end report . It shall show totals for the entire year and must address any special conditions that are listed in this contract. The VALE Board will provide Program Reporti ng Forms . Gr ant recipients are required to use these forms . Reports shall be sent to : Francie Miran , Grant Evaluator VALE Board District Anorney's Office 7305 South Potomac Street, Suite 300 Englewood , Colorado 80 l 12-4031 (720) 874-8600 151 Failure to submit these required reports on the dates due may result in termination of the grant award, return of awarded funds or the loss of future funding by VALE. (6) Special conditions for the award which have been stipulated between the VALE Board and the grant recipient are a s follows : NONE (7) Any equipment purchased with VALE funds must remain with the grant recipient . Equipment must be used for the purpose designated in the grant appl ication. Any use by other s or transfer of ownership must be reported to the VALE Board, in writing, prior to the occurrence of such use or transfer. The Board may approve such use or transfer or may request r eturn of the equipment. (8) ~ ch2nge in the use of grant funds shall be approved by the VALE Board . The request for such change shall be in wri ting. Approval of the VALE Board sh all be obtained prior to an y such use. (9) Amendment of any other terms of this contract shall have prior approval o f the Board . Requests for amendment shall be in wri ting. ( 10) The grant recipient shall submit written notificat ion by December 1 , 2002 to the VALE Board if the grant rec i pient will h ave any remaining funds at the e n d of the grant peri od. • • • • Englewood Department of Safety Services 02-38 All unused funds shall be returned to the VALE Board unless the grant rec ip · makes a request in writing for use of the funds beyond the grant period and such request has been approved by the VALE Board . Such requests shall include: The amount of remaining funds How the funds will be used When the fun.:ls will be expended W hy the r • .mds were not expended. Such request r;iust be received on or before December 1, 2002. Upon receipt of the request. the VALE Board shall decide whether to grant or deny the request without further presentation or hearing . (11 I e grant recipient agrees that all funds received under this grant shall be expended solely for the purposes stated above and that any funds not so expended, including funds lost or diverted to other purposes. shall be repaid to the VALE fund . • (12) The grant recipient agrees to comply with the letter and spirit of t he Colorado Anti-discrimination Act of 1957, as amended, and other applicable law respecting discrimination and unfair employment practices (C .R.S . Sec. 24-34-402 ) and required by Executive Order, Equal Opportunity and Affirmative Action, date April 16, 1975. • (13) Non-compliance with any portion of this contract may result i n : Withholding of funds The grant recipie. 1t returning money to the VALE fund Other action as deemed necessary by the members of the VALE Board Any comb ination of the above. ( 14) All grant reci pients shall make available to the Board or its authorized designee all current books , records, procedures or other information relative to th e ~rant application and implementation. (1 5) The funds granted by this contract for Victim Services shall be disbursed in quarterly installments pending VALE Board approval of all required rer=orts and verificat ion o• expenses . The funds granted by this contract for equipment may be dispersed by a sing le payment for the full amount. pending VALE Board approval of all required reports and veri fication of expenses . Englewood Department of Safety Services 02-38 The grant recipient. through the following signatories , understands and agrees that any VALE monies received as a result of the awarding of the grant application shall be subject to the terms of this contract. Project Director Date-11/-C,-t-/~6+-/ __ _ -Date -------------Financial Officer Date Aut h orizing Official Date _________ _ Carol Worth Chair, VALE Board Authorized Offici al ; The authorized otfici,1 is the person who is. by virtu• of such person's position , authorlZed to enter info conu1cts tor the grant recjpient. This could include: Mayor or City Manager, Ch1irp.,.10n of th• County Commiuionets, Oistnct Attorney, Prffid•nt or Chairperson of the Board of Directors. Superinr-,dent, or other Chief Executive Officer. Financial Officer: The penon is responsible for all fin.,cia, matters r•l•ted to the program and who has responsibility for th• accountin~. man1Qement of funds. verification of e>tpenditur••~ audit i nformati on and financial reoorts. The person who 1ctuaHv prepares ttl• fi nicaJ reports may be under th• supervi sion of the FinanciM Olticer. Th• F"onanc ,11 Officer mu•t b ■ a person oth.,. than the Au1horized Of1icial or Iha Project Oirector. Project Oitectcr: The person who his direct respcnsj biJiry for the imclementation of the proiec:t. This person should combine knowledge and e•cierience Ml me proiect ••• with ability to ,1dmini1ter the project i1nd supffVi1e personnel. He/she sh ares :e ■ponsibillty wi1h the fu,aneiaJ Office for 1eeing thet all exgenditures are within the ipproved budget . This person will norm•lly devote a major portion cf h i s/her ti me to th• prciect 1nd Is responsible tor meeting all r eporti ng requirements . The Project D&t'•etor must b• a perscn other •~•n the Authorized Offic ial or tne Financial Officer. • • • COUNCIL COMMUNICATION DATE November 19, 2001 I AgenA Item I Subject 10 a iii Victim Assistance Law Enforcement Grant, 2002 INITI ATED BY Sa fe ty Services Department I STAFF SOURCE Director Chris Olson COUNCIL GOAL ANO PREVIOUS COUNCIL ACTION The City of Englewood has applied for and accepted the VALE Grant from 19 90 through 2001 . RECOMMENDED ACTION Staff see ks Council support of a bill for an ordinance accepting 2002 Victim Assistance Law Enforcement grant funding in the amount of $15,651. BACKGROUND, ANALYSIS, ANO ALTERNATIVES IDENTIFIED The VALE Grant fin ances approximately 40% of the salary & benefits for the Victim Witness Program at Englewood Municipal Court. TI,e Victim Witness Program provides serv ices for victims o f do mestic violence. FINANCIAL IMPACT Victim Witness program would lose 40% funding. LIST OF ATTACHMENTS Proposed Bill for an Ordinance