HomeMy WebLinkAbout1992 Ordinance No. 022e
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BY AlJDiORl'JY
ORD r-:A'ICE NO. ~;).
SERIES OF 1991).
COUNCIL BILL NO . 19
INrnODUCED BY COUNCIL
MEMBER VAN DYKE
A'i ORDINA.'ICE APPROVI NG A C01','TRACT BE'IWEEN THE srATE OF COLORAD O.
DEPARTMENT OF 'IBANSPORTATION M'D niE Cm' OF ENGLEWOOD FOR THE
1:-.-STALLATI O N OF TRAFFIC SIGNALS ALO NG STATE HIGHWAY 285 AT HURO N.
GAI.APAGO . ELATI M'D CHEROKEE STREETS IN THE CnY OF ENGLEWOOD .
COLORADO .
WHEREAS . Federal-aid off-system funds have b ee n made available for a hazard
e ·m1n at1on project, Identified as HOS 0006 1641 for the lnstallallon of mast anns and
s ig n als on State Highway 285 at Huron. Galapago, ElaU and Ch erokee Streets In the City
of Engle woo d. Co lo ra do : and
WHEREAS. the City of Englewood has estimated the total cost of the work a n d Is
prepared to proVlde Its share of the cost:
:-o w. niEREFORE. BE IT ORDAI NED BY THE Cm' COUNCIL OF niE CITY OF
E:-.-GLEWOOD. COLORADO . APPROVAL OF TiiE COl'/IBACT BE"IWEE N niE STATE OF
CO LORADO . DEPARn!El'<T OF TRA,'/SPORTATION . AND THE Cm' OF E NGLEWOOD
WHJCH GENER '.U.Y PROVIDES AS FOLLOWS :
~-This contract Is made between the State of Colorado, Department of
T:ans portatlon !S tate). and the City of Englewood {City) and generally sets forth the
d M s lo n of responsibilities \\1th regard to the hazard ellmlnallon proj ect Identified as
HOS 0006 l&ll.
· A. The Ci ty has estimated the total cost of Installation of mast arms and
s !llnals on State Highway 285 at Huron. Galapago. ElaU and Cherokee
Strc«~ u, .oe City of Englewood. Colorado to be $2 34,862 which ls to be
funded as I oll ows: ·
l. Federal ~artlclpallng fu nds
{90% of $230.001
2 . Cit) of Englewood 's share :
{al p anlclpa :mg funds
I I 0% of $230.000)
(b) non-p..rtlclpatlng fu n d s
for Indirect costs
{n ot to exceed 3% of
$230,000)
Su b total {C ll)•'s shar e)
$207.000
$23,000
$6,900
TOTAL Fu~;os
$29,900
$2 36,900
B. Th e total amount to be paid by the Ci ty under this contract shall nN e.,ceed
$29.900 .00 with o u t benefit of a wrtnen supplemental contract.
C The City wil l p ro,1de ;,rellmlnary engineering . deslg., servJces. prepa ration
of construct lon plans . specia l provtsl ons and esti mates 1n accordance \1,,i th
the State's Roa dway a nd Bridge Ma nuals and Standard Specifica ti ons fo r
Ro ad a n d Bridge Constru•:tton .
D. The City may enter Int o a cont ract with a consu .tant to do all or any portion
of the proposed preliminary eng in eering and pre paration of co nstructions
plans. The selection and co ntrac t of th e consult ant s hall h ave prior
approval by the State and th e Fede ral HJghway AdrnlnJ s tratlon IFHWAJ .
E. The State will rev1ew cons ruc tio n plans. special provt.slo ns and estimates
and make those changes nece ssary to assure complianc e wtt h Sta te and
FHWA requirements . In the event all or part of the construction work ts 10
be contracted , the Slate will es tablish appropriate Dls adva.'lta ged Business
Enterprise goals for the conslrucl!on co n tractls) and the the State . In
conjunction wtt h the City. will ad vertise the call for bids . and upon
concurrence by the City award the construction contraclls) to the low est
re sponsible bidderls).
F. The City will be responsible for acqutrtng any additional rights of way
required for the completion of the project. Incl uding any necessary
construcuon easemtnts.
C. In the event the projec t Involves modification of a ratlroad company's
facil ities at a railroad grade crossing whereby the work ls t o be
accomplished by railroad company fo rces. the City sh all make application
to the Public Utilities Commission requ1r1ng tis order provtdtng for the
111stallat1on of the proposed Improvements.
H. Th e State. or the Ctty with approval from the St ate . will be responsible for
th e supervlslon of th e construction of the proj ect. The project will be subject
to pertodlc Inspection by the FHWA.
I. In the event that all or part of the work Is to be accomplished by force
accou nt rathe r th an contract. the Ci ty will ens ure that al l work Is
accomplished tn accordance with the pertinent State specUlcatlons as well
as FHPM, Volul"le 6. Chapter 4, SecUon I. Subsection 14. Contract and Fo rce
Ac co unt. All force accou nt work shall l -ve prior approval of the FHWA and
shall not be lnltlated until the State has 1SSUed a WJ1Lten notice to proceed .
J . The City will prO\ide addi tional funds If required to complete the work
under this project If no additional Federal-aid funds will be m ade available
for the project.
K. The contract ls co n ting ent upon all funds designated fo r the project being
made availa ble from fed eral and lo cal sources. Should the sources. ei t her
fe deral or lo cal. fall to provtd e necessary funds as agre ed . t he co ntract may
be termin ated by either th e State or 1he Ctty . Any party terrntnattng Its
Interest and obligations under the contract shall not be relieved of any
financial obligations whi ch existed prior to the e!Tectlve d ate of such
te nnL,atlon or wh ic h may occ ur as a result of such tennlnatlon.
L. Ourtng the performance of ell work under the contract. th e parties agree to
comply Wit h Title V1 of th < Civtl RJ ght s Ac t .
~-Tl ,e fo llo wing attachments are made a pa rt of t he contrac t and provide
generally as follo ws·
A. De panment of Hig hways. Divts lo n of Highways, St at e of Co lorado .
Engineering Se rvtces . Section 107 . Preparation of Con st uctlon Plans by
Local Ag ency.
B. Minority Business E,,terprise (MBE ).
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1992.
C. Nondlacrlmlnatlon Pro'ri1lon1.
D. Special Pn>vialona.
I. The contract shall not be deemed valid unlU II shall have been approved
by the Controller of the State of Co lorado or such assistant as he may
designate .
2. To the extent authorized by law, the contractor shall lndenmlfy. s ave
and hold harmless the State against any :ind ell clntms damages. liability
and court awards Including costs. expenses. and attorney fees tncurred as a
result of any act or omissions by the contractor, or Its employees . agents.
subcontractors. or assignees pursuant to the tenns of this contract.
3. Colorado Labor Preference . When a construction contract for a public
project Is to be awarded to a bidder. a resident bidder shall be allowed e
preference against a non-resident bidder from a state or foreign country
equal to the preference gtvtn or required by the stat or foreign county In
which the non-resident bidder ts a resident.
Int roduc ed . read In full , and passed on first reading on the 18th d ay of May. 1992.
Published as a BW for an Ordinance on the 21st day of May. 1992 .
Read by title and passed on final reading on the Isl day of June. 1992 .
Pu blished by Utle as Ordinance No .~. Series of 1992. on the 4th day of June.
ATTEST :
t2ttuaA~ L -
Patric la H. Crow. City Clerk
I. Patricia H. Crow. City Clerk of the Ci ty of Englewood . Col orado. hereby certify
that the abO\'e and foregoing Is a true ~~y of the Ordinance passed on final rea ding and
published by title as Ordinance No .~-Series of 1992.
Patricia H. Crow
.3.
HOS 0 006 (64 )
SH 2 8 5 AT HURON,
GALAP AGO, ELAT I,
& CHER OKE E STREE TS
TH I S CON TRACT , made this
CONTRACT
day of -------' 19 ___ ,
by a nd be tween the State of Col orado for the use and benefit of TH E
DEPARTME NT or TRANSPORTATION, h~reinafter referred to aa "the
State ", and THE CITY or ENGLEWOOD, STATE OF COLORADO, hereina ft e r
re f erred to as the Local Agency or as the Contractor,
WHER EAS, a utho rity exi s t s i n t ·,1e . law and funds have been
b udg e t e d, appro priate d and othe rw ise m~de avai lable and a su ff:c i en t
u11encumbered balance thereof remains .ava i lable for payment i n Fund
Numbe r 200 1, G/L Ac c ount Number 52046 , Contract Encwnbrance
9 0 116; anii•. I d
Nwnbe~
WHE REAS, req u i red approval , clearance a nd coordination has been
ac comp l i shed from and with appropriate agencies; and
WH EREAS , t he State a nd the Local ~g•n~t have hera,ofpre entered , .. ·.-. -
i n to a ma ste r a greement f or pro j ects on the Federal-aid urban
s y s tem , d a t e c. December 31, 19 7 4 , hara .i.naft'er refer red to as the
master agreem~nt which is i ncorpo rated ~~rein and made a part hereof
by referenc e ; a nd
WHEREAS, t he wo rd "State " a s used in th is co ntract sha l l be
s yno nym o us with and ._inte rchan gea ble wit h the wo rd· •Divi s ion · as used
in the master agreem~~t; a nd
WH EREAS , pursuant t o Title 23, Un i ted St ates Code and the
re ~ul a tion s p r omulgated the reunder, certain Federal funds ha ve
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and will in the future be, allocated for the elimination of hazards
on any public road other than a highway on the Interstate System,
here i nafter refer.·rec! to a t the program; and
WHEREAS, pursuant to the aforesaid laws and re9Ulations, routes
on the of t-system are eligible to be improved under the program at
no cost to the State; and
WHEREAS, Federal-aid off-system funds have been made available
for a hazard elimination project, identified as HOS 0006(64) f or
installation of mast arms and sigr.als on SH 285 at Huron, Galapago ,
Elati, and Cherokee Streets in the City of Englewood, Colora do,
"· here i nafter referred to as "the work "; and
WHEREAS, the maeching ratio for this Federal-aid hazard
el i mination project is 90 .00\ Federal-aid funds to 10.00\ Lccal
Agency funds, it being understood that such ratio applies only to
such costs as are eligible for Federal participation, it being
further understood that all non-participating costs are borne by the
Local Agency at 100\; and ... :·
WHEREAS, the Local Agency has estimated the total cost of the
work and is prepared to provide its share of the cost as evidenced
by an ap propriate ordinance or resolution duly passed and adopted by
the authorized representatives of the Local Agency, a copy of whic h
is at t ac h~d hereto and made a part hereof; anci
. WH ERtA S, said ordinance or resolution also establishes the
a uthority under which -the Local Agency <!nte rs int,:, this c on trac t;
a nd
WH EREAS, t hi s c ontrac t is exec uted by t he State under a uthority
of Sections 24 -9 2 -101, e t seq., 43-1-1 02 , 4 3-1-106 , 4)-2-l 01(4 )(c)
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an d 4 3 -2 ·•l44, C.R.S ., as amended ; and -·
WHER EAS , t he parties hereto des i re to agree upon the d ivision
o f r es po nsib ilities wi th re~a rd to th is hazard elimination proj e ct;
and
WHEREAS, the Local Agency is adequately staffed and suitably
e quippe d t o undert ake and satisfactorily complete portions of the
work ; and
WHEREAS, the State certifies that such work can be more
ad vantageously performed by the Local Agency .
NOW, THEREFORE, it is hereby agreed that_:
PROJECT PROVISIONS
l. The State wi ll prov i de l±aison with tha Local Agency throu gh
the State's District Engineer, District 6, located at
2000 South Holly, Oe1ver, Colorado 80222 . Said Distric t -. Engineer will also be responsible for coordinating the State 's
activities under this contract_.
2 . Th e parties hereto agree to comply with all of the terms an d
c o nditions of the master agreement /.:~iess in conflict with
thi s contract, in which cas e the provis_io~• of this c ontract
shall apply.
3. The Local Agency has estimated the total cost of instal lation
of mast arms and sig nals on SH 285 at Huron, Galapago, Elati
and Cherok ee Streets in the City of Englewood, Colorado,
hereinafter r ~f~ired t o as "the work ", t o be S234,862 which is
t o be funded as · follows:
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a . rederal participating funds
(90 .00\ of $230,000 )
b . Local Agency share:
(1) Local Agency parti-
cipating fund•
(10 .00\ of $230,000)
(2 ) The Local Agency non-
participating funds for
indirect costs (not to
exceed 3\ of $230,000)
Subtotal (Local Agency share)
Total Funds
$23,000
$ 6,900
$20 7 ,0 00
S 29 ,900
$236,900
The total amount to be paid by •,the Local Agency under th i s
contract shall not exceed. $29,900.00 without benefit of a
written supplemental contract.
GENERAL PROVISIONS
A. The Local Agency will provide:
l. PrelJJninary engineering, design services, preparation
of construction plans, special .provisions and estimates
in accordance with the State' l! ·.'itbadway and Bridge
Design Manuals and Standard Specifications for Road and
Bridge Construct~on .
2 . Des i gn work sheets used in de~_igning of the project.
B. The Loc al Agency will c omply wi th the following:
l. The Local Agenc y will pre pare construction plans in
ac co rdanc,_ wi t h the req u irements o f Eng i neer i ng
Se rvic es Sec tion 107, Preparati on of Co nstru c tio n Plans
by Loc a l Age ncy, a tta che d he reto a nd made a pa rt
hereo f.
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2 . The Loca l Agency wi ll be responsible fo i • the plans
be i ng accurate and comp l ete .
C. Th e Loc a l Agenc y wi l l comply with the applicable provi s ions
of the State 's approved Action Plan, including a l l Fed e ra l
direct i ves contai ned therein by reference.
o . The Lo c al Agency may enter into a contract with a consulta nt
t o do all or any portion of the proposed preliminary
engi neer i ng and preparation of construction plans. In the
e v ent that Federal-a i d funds provided hecein are to
partic i pate in the cost of work to be done by a cons ulta nt,
~
t h e contract shal l comply with . the requirement ~ of FHP M,
Vo l ume 1, Chapter 7 , Section 2, Administration of Negot i ated
Co ntracts . The c o ntract with consultant aha E be preceded by
an acceptable propusal and may not be executed or awarded -.
until the selection of the consultant and the terms of th~
contract shall have been approved by the State and the
Feder a l Hi ghwa y Adm i nistration (FHWA). All changes i n the
._.:.:.:,·.
contract shall be by written su~:"ple mental agreement and mu st
hav e prior approval o f the State and FHWA , Ju soon as t he
c o nt rac t wi th the consultant has been awarded , one copy of
t he execu ted c o nt ract shall be subm i tted to th~ State . An y
s u p p l e me ntal a greeme nts s ha l l be s imilarly s ubm i tted .
E . The S t a t e will re vie w c o nstruc t ion plans, spec i al provisio ns
and es tima t es a nd make those changes nec ess ary to a s s ure
c o mpliance with State and FHWA requi remen ts. The St a te wi ll
affo rd th e Local Ag e ncy a mple opportunity t o r e vi ew the
c o nstruc tion plans , s pecial provis ions a nd est imates, as
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e changed and said plans shall be considered final when
approved and accepted by the parties hereto. Th• State will
provide final assembly of con1truction plans, ■pecial
provisions, ~s t ilnates and contract doc uments. In the event
a ll o part of the construction work is to be contracted ,
the State will establ i~h appropr i ate Disadvantaged ausiness
Enterprise (DBE) goals for the construction contr~ct(s) a nd
the State i n con j unction with the Local Agency will
advertise the call for bide, and upon concurrence by the
Local Agency, award the construction contract(s) to the
h
lowest responsible bidder (•)· ·
F. The Local Agency will be · responsible for acquiring any
add itional rights of way required for the completion of the
project, includin~ any necessary construction easements .
Prior to this project being advertised for bide, the Loca l
Agency wi ll certify in writing to th• State that all right
of wa y has been acquired in accordanc.• with the applicable ... ·.;·_.
State a 1,d Federal regulations, or t.tia:t no additional right
of way is r equired.
G. The State will be responsible for assuring that the Local
Age ·.,cy has obta i ned proper clearance or approval from a ny
ut i.l ity company which ;nay become involved in this project,
by separa t e agreement t etween the Local Agency and the
utility, if neces·sary. P·r !or t o this pn•ject being
a dv e rti sed for ,b.ids , the Lo, ·el Agency will certify in
wr it i ng t o t he State that a l l such clearances have bee n
o bt a i ned .
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H. In the event the project involves modification of a railroad
company's facilities at a railroad grade cro ■■ing wher~by -·
the work is to be accomplished by railroad company forces,
the Local Agency ■hall make application to the Public
Ut ilities Coffll!li ■s i on reque ■ting its order providing for the
installation of the proposed improvements. The Local Age ncy
shall allo este.blish contact vith the railroad company
involved for the purpose of:
1 . Executing an ,1greement setting out what work is to be
accomplished and the location( s ). thereof, and tha t the
costs of the improvement '"shall be ~ligible for Fede ral
participation.
2. Obtaining the railroad'■ detailed estimate of the cost
3.
of the work.
Establishing future maintenance responsibilities for
the proposed installation.
4. Prescribing future use or dispositions of the proposed
!.m provements in the event o _~ ~andonment or elimination
of the grade crossing .
S . Establishing future repair and/or replacement
responsibilities in the event. of accident,;.'.
destruction or damage to the installation.
r : The State or-the Local Agency wit h approval from the State
will be respo;s·ibl e for the supervision of the construct io n
of the project. The supervised wo rk will consist o f but no t
be limited to fie ld and office engineering , inspection a nd
material testing, and traffic control . The project will be
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subject to periodic inspection by the FHWA, In the event the
Local Agency has engaged a consultant for the design of a
major structure, the Local Agency/consultant contract shall
contain the following:
1 . Upon advertisement for the project for construction,
the consultant shall make available services as
requested by the State to assi•t the State in the
evaluation of construction and the resolution of
c:onstruction problems that may arise during the
construction of the project.
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2. The consultant shall rev iew the ·construction
contractor's shop drawing for confor111ance with the
contact documents and complia~ce with the provisions of
the State Department of Highways publication, "Standard
Specifications for Road and Bridge Construction", i n
connection with this work.
J. Traffic control shall be as prcrddad in the construction
plans. Such plans shall be approved by the Local Agency .
K. In the event that all or part of the work is to be
accomplished by force account rathe~ than contract as
specified in paragraph E hereinabove, the Local Agency will
ensure that all work is ac c omplished in accordance with the
pertinent State ~pacifications as well as FHPM, Volume 6 ,
Cha p te r 4, Section l,' Subs e c tion 14 , Co n t ra c t and Force
Ac cou nt . Wor k will no rma lly be based up on es t ima t ed
q u an tit ies and f i rm un it pr ices agreed to between the Loc a l
Age nc y , the St ate a nd t he FHWA i n advance of the wo rk, as
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-· Subsection 6, paragraph 12 .b . Such agreed un i t prices sha ll
prov i ded for in FHPM , Volume 6, Chapter 4 , Section 1,
c o n s t i tute a commitment a o to the value of t he work bas e d on
a ct ual cos t s o f labor, equipme n t rental, materials suppl i e s
and supervision necessary to complete the uork , Where a c t u~l
cos t s are used, eligibility of costs items shall be
e v aluated for compliance with Federal Procur~ment
Regulation~ Part 1-15. Rental rate• for publi~ly owned
equipment wi l l be the second ahift rental rate per hour as
esta b l i shed in t he State 's Construction _!quipment Ren t a l
R::te Schedule dated Ma y 1 , 198'6 or subsequent revisions
thereof . All force account work shall have prior approv a l o f
the FHWA and shall not be ini tiated until the State has
i ssued a written notice to proceed . The Local Agency sha ll ,
dur i ng all phases of the work, permit duly authorized age nts
anrl employees of the State and the FHWA to inspect the
proj ect and to ins pect, rev iew and audit the project
recor d s. ..... :··
L . The Local Agency shall ma i ntain all books, docu:11ents,
papers, acco unti ng r e cords ~nd other e v idence partaining t o
c o s t s i ncurred and to make s uch ma~erials available fo r
inspectio n a t a l l reas onable ti.me s d u ring the contrac t
period an d f or 3 years from t he d ate o f fina l payme nt t o t he
Local Age ncy . Copi es of ~,,ch recc-rds s hall be furni s hed b y
the Lo ca l Agency if request e d .
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M. T::e State wil l administer the Local Agency and Federal -aid
fun ds for this project in accordance with the follow i ng
provisions :
l . Cos ts inc urred by the Local Agency
2.
The Local Agency wil l prepare and 1ubmit monthly
charges for costs incurred relative to the project . The
Local Agency will prepare project charge ■ in accordance
wi :h t he State 's standard policies and procedures . The
State will reimburse the Local Agency for the
Federal-aid share of the p r oject charge ■ follow i ng the
.,
State's review and approv.,l of ,·uch char9H , Charges
incurred by the Local Agency prior to the data of FHWA
authori zation for the project _will not be charged to
the project .
Costs incurred by the State
a . The State will prepare monthly •■ti.mates of all
incurred costs relative to .the project. The State's
monthly billings for the t:;J~l A9ency ■hare will be
based on actual. cos ta . As funds are expanded during
the course of th~ work, the State will bill the
Local Agency monthly for tba Local Agency ■hare of
suc h expenditures . Upon completion of the work to
be performed under th i s contract and ac c eptanc e
there for by t he State , FHWA and the Local Agency;
t he si~~e will s ub mit a final recapitulJ tion of the
pro j ect cos ts to the Local Agency and H r.Js l billing
for the ba lance due of i ts share of pa rtic ipations
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costs plus all non-participating costs . Upon
receipt of each bill from the State, the Local
Agency will remit to the State that amount billed.
Should the Local Agency fail to pay monies due the
State within JO days of demand or within s uc h other
period as may be agreed between the partie ■ he reto ,
the Local Agency agrees that at the request of t he
State, the State Treasurer may withhold an equal
amount from future apportionments due the Local
Agency from th~ Highway Users Tax Fund and to pay
such funds directly "i:o the State. Interim funds,
until ·the State is reimbursed, shall be payable
from State Highway Supple~entary Fund (2001 ). All
funds expended by the State for the performance of~
any work under this contract or relative to the
administration of t~is contract shall be charged t o
this project .
b . Upon execution of this cdrit~act the State is
authorized, in its discretion, _to perform any
necessary administrative support se.t"Vices pursuant
to this contract . These nrvices may be performed
prior to and in preparation for any conditions or
re~u i rements of t hi s c ontract , including prior FHWA
a p pro;a i o f proj e ct work. Con trac t or und erstands
a nd agrees that t he Stat e ma y perform such
servic es , a nd tha t paym ent f or such servi ces s hall
be at no c o st t o t he Stat e , but ~hal l be a s
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provided herein. At the request of contractor, the
State shall also provide other assistance pursuant
to this contract as may be agreed in writing . In
the avant that federal aid project funds remain
available for payment, contractor understands and
agrees the costs of any such •ervices and
assistance shall be paid to ~he State from project
funds at the applicable rate. However, in the event
that such funding is not made available or is
withdrawn for this contract, or if the contractor ,.
terminates this contract pr.ior to project approval
or completion for any reason, than all actual
incurred costs of such ••rvica• and a•sistance
provided by the State •hall be the •ole expense of
the contractor . Contractor •hall pay the State for
all such costs withi~ 30 days of receipt of written
notice from the State raqua•ting same.
N. It is understood and agreed by the '·pi;ties hereto that the
total cost of the work •tated harainbefora i• the best
estimate avai l able based on the design data as approved at
the time of executio n of this contract, and that such cost
is sub j ec t to revision , B~reaable to the parties prior t o
bid and award. The Loe~• Agency has the option to accept or
reject the proposal of the l ow bidder for 'w?rk on whic h
c ompet i t i ve bids have been receiv ed . The Lo c al Agency must
declare the accepta nce or rejection at the aw ard confer e nc e
or wit h in 3 wo r king days after sa i d biis are public ly
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opened, whichever occurs later. If the bid is r ■j ■cted,
costs incurred by the St4t ■ in projec t development wil l not
be eliyible for pcrtJ.cipation by the ~'HWA and must be
reimbursed to the Stat ■ by the Local Agency . Following award
ot the construction contract(s) under paragraph E above , no
!urth ■r r ■vilJ.0 11• in cJe•ign data or co•t e•timal.■ •hall be
made except by agra ■m ■nl. in writing between th ■ partias . ~.'
inJ.lca1..l 11y .lts concuri:ence in •uch aware! at th• award
confei:ence, the Local Ay11n<:y actinq by or through its tluly
autho rized repruantal.iv,n, agi:ee ■ to. provide additional
funds if requir'!'u to complete ~.,e work under thi ■ projP.ct if
no additional Fvderal-aid funds will be made available for
the project. 'l'he total amount of ■uch add itional required
!u11<.1, will b• deten,J.ned at the time of Una! bill.ing as
provided in paragrapn M above.
O. Th e parties hereto agree that thi ■ contract i ■ continge n t
upon a ll funds designated for the project herein being made
a va i laule from Federal and Local Agency aources, Should
these ■uurc es , either re~eral or Loca l Agency, !a.11 to
prov ide necessary furids as a9reed upon herein, the contract
mdy be t er:n.lna ted by either party . Any party term.lnAting its
interest a nd obligations he r e in •hall no t be re lJ evod o f a ny
f in ancial ouligat ions which e xisted pr i or ~o the ef f e ctive
da ~e of suc h t~rmination o t· whi •·h m~y nn~11,· a n .J resu lt. ol
s u ch t erm i n a tio n .
p , 1'he term o f t his contr ac t, except for the provisions lit
regor~lng maintenanc e , s h~l l continue throu9h the c omp l et ion
-lJ-
t9
and final acceptance of this project by the State, Fl!WA and
Loc al Agency. The covenant• with regard to maintenance of
the improvements constructed under this contract shall
remain in effect in perpetuity or until 1uch time as the
Local Agency is , by law or otherwise, relieved of such
responsibility.
Q. During the performance of all work under thia contact, the
pa r ties hereto agree to comply with Title VI, of the Civil
Ri ghts Act of which are shown in the No n-Discrimination
Prov i sions attached hereto and made a 1~t hereof.
R. The ·special Provisions ", Attachment Lo, and Appendix B
attached hereto are hereby made a part of thia contract .
S . Th i s contract ahall inure to the benefit of and be binding
~pen the parties, their auccessor1 and assigns .
T . The contractor represents and warrants that it has taken all
actions that are necessary or .that are required by its
procedures, bylaws, or applicable law, to legally authorize
the undersigned signatory to execut:~\·hi• contract on behalf
of the contractor and to bind the contractor to its terms.
-14-
IN WITNESS WHEREOF, the parties hereto have executed this --
contract the day year first above written.
ATTEST:
By
Chief Clerk
CLIFFORD W. HALL
State Controller
By------------
ATTEST,
By
Title
STATE Ot' COLORADO
ROY ROMER, GOVERNOR
By ~E~x_e_c_u~t~iv_e_D~i~r-•-c-t_o_r ___ _
DEPARTMENT OF TRANSPORTATION
APPROVED:
GALE A, NORTON
A~~orney _General
By ··"BARR==y-s=-. ""R"'Y"'AN,.,.,-------
Assistant Attorney General &.
Natural Resou=•s Section ..
CITY OF ENGLEWOOD, COLORADO
By--'-----------
Title
-15-
NOTE : The 1ttlched resolution or ordinance aist contlln the fol"lo-.i ng :
a) The Local Agency's percent (%) ccr.trlbution of the
total esti mated dollar 1111unt.
b) Authorized Signatory .
c) Loca 1 Agency's 1pprov11 of contract.
LOCAL -AGENCY
RESOLUTION OR ORDINANCE
TO BE ATTACHED
Tl) EXECUTORY COPIES
Rev . 5 /86
107 .1
107.2
107.3
DOH
FORM
NO .
DEPARTMENT OF HIGHWAYS
DIVISION OF HIGHWAYS
STATE OF COLOP.ADO
ENGINEERING SERVICE S
SECTION 107
PREPARATION OF CONSTRUCTION PLANS BY LOCAL AGENCY
All plans shall be in accordance with the Department ot
Highways Dratting Manual . (Copies available through
Department ot Highway•, Statt Deaign ll_ranch or Bid Plana,
Room 117).
The State will prepare permanent type polyeater reproductions
of original drawing• at a nominal charge when reque•t•d by
the Local Agency .
The Local Agency may, at ita option, purchase approved
standard ai:e ~h•eta from the State. The purcha•• price ot
such materials shall be the actual coat aa incurred by the
State .
The following approved standard aize ■heeta meaauring 22 b A.
inches by 34 inch•• with rectangulAr border of 20 inches ~
31-1 /2 inches for the working drawing'•, are no=ally
availabl~ trom current State inventories.
TITLE COMPOSITI ON
113 Summary ot Approximate Qu •.ntities * Mylar
125 Structure Quantities Mylar
126 Blanket Sheet Mylar
134 Plan and Profile l!Jlar
146 Cross Section Vellum
107 .4
Accepted trade name tor polyester film
The State will··prepare the title sheet for the final
construc~1 an p l a n s . The title ~heet will be made available
for Lo ca l A~ency u se upon request of the Local Agency . The
cast inc~rred b y t h e State for preparation of the title sheet
will b~ charge d to t h e project .
.IU'li'DIDIX B
MINORITY BUSINESS ENTE:l\PRISE (KBE)
SECTION l. Policy .
It is the policy of the Department of Transportation that minority
business enterprises as defined in 49 CFR Pa~t 23 ahall have the .
maximu m opportunity to participate in t h ~ r•rformanca of contracts
f i nan c ed in whole or in part with Federal fund• under thi•
agreement . Consequently the HBE require..nts of 49 CJ'R Part 23
apply to this agreement .
SECTION 2 . HBE Obliaation.
The recipi ant or its contractor agrees to ensure that minority
business enerprises as defined in 49 CFR Part 23 have the
maximum opportunity to participat• in th• li)erformance of
contracts and subcontracts financed in whole or in part vith
FedeLol funds provided under. this agreeaent. In this reg~rd all
recipients or contractors ahall take all r.eceaaary and reasonable
steps in accordance with 49 C!'tl. Part 23 to ensure that minority
business ente..,ri.ses have the 111aximwa opportunity to coapete for
and perform contracts . Recipients and their contractors ahall not
discriminate on the basis of race, color, national origin, or sax
in the award and performance of DOT-assisted contracts.
SECTION 3. HBE Program .
The Contr actor (subrecipiant) ahall be reaponail,le for obtaining
the Minority Bus i ness Enterpriae Program of the Colorado
Department of Highways dated January 2ll; .:1982, as amended, and
shall comply with the applicable provisions of the program .
A c opy of the KBE program will be available from:
Staff Co~struction Engineer
420 1 E . Arkansas, Room 281
Denver, CO 80222
~ho ne: (303) 151-9231
a nd wi ll by request be mailed to said contractor .
Nondis crimination ~revisions :
In compl i ance with Title VI of the Civil Rights Act o f. 1964 and with
Sect ion l 62(a) ot the Federal Aid High~ay Act of 1973, the Contractor, for
itselt, it.J assignees and •uccesaors in intere11t ,_ agr111e &·.• follows:
A. Comcl iance wi th Regulations. The Contractor will c omply with the
Regulat i ons of the Department of Transportaion relative to
n ondiscrimination in Federally-assisted programs of the Department
o f Transportation (Title 49 , Code of Federal Ragulationa, Part 21 ,
hereinaft er referred to as the "Regulations"),'which are herein
.incor.porated by reference and made a part of this contract.
e. ?{o 'ld i:. :riminat.inn. The Contractor, with regard to the work
l'"•:'o~::o&:1 by it after award and prior to completion of the cr,ntract
v .·rk, WLll not discriminate on the:,ground of ,ace, color, sex,
mMntal or physical handicap or national origin in the selection and
retention of Subcontractors, . includinq procurements of materia:.s
and leases of equipment. Th• Contractor will not participate either
directly or indi<actly in the discrimin•.tion prohibited by Section
21.5 of the Regulations, includinq amploynant practices when the
contract cove rs a program ••t forth in Appendix C of the A.
Regulations . ..
C. Sol icitations !or Subcontracts I Includi,!IO Procurements of Materials
and Ecuicmenc. In all solicitations ait!ler by competitive bidding
or negotiation made by the Contractor for work to be performed
under a subcontr~ct, including procurements of materials or
e'i"ipmant , each potential Subcontractor or supplier 1hall be
notified by the Contractor of the Contractors' obligations under
this contract and the Regulations relative to nondiscrimination on
the ground of race, color, aex, mental or physical handirap or
national origin .
D. In:or:nati o n and P.ecorts . The Contractor will provide all
in:orma tion and .reports requ i ed by the .Regulations, or orders a nd
i structions issued pursuant thereto, and will permit access to its
b ecks, rec ords , ~ccounts, other sources of information, and its
faciliti es as ,,.,ay be determined by the State or the FHWA to be
per~inent to ascertain compliance with such Regulations, orders a nd
i nst r uc~i ons . Where any information required of the Contractor is
in t h e e xclu s ive possession of another who fails or refuses to
fu:~ish this inform at ion, the Contractor shall so certify t o the
State , or the ,~WA as a ppropri ate , and shall set f o r th what effo r ts
ha v e b een mace to obtain the information.
page l of 2 pages
E . Sanctions f or Noncomcliance. In the avant of the Contractor's
noncompliance wi th the nondi~crimination proviaiona of thi•
contract, the State shall in1posa such contract aanctions as it or
the rHWA may detrermine to be appropriate, including, but not
limited to :
f .
(l) Withholding of payments to the Contractor uncter the
contract until the Contractor complies, az,d/or ;
(2) Cancellation, termination or ·suspension of the
contract , in whole or in part. ·
Incor.,oration of Provisions . The Contractor will include the
provisions of Paragraphs A through~ in every subcontract,
includi ng procurenients of materials · and leases. of equipment,
unless exempt by the Regulati uns, order ■, or ·inatructions issued
pursuant thereto. The Contractor will take auch action with respect
to any subcontract or procurement aa the State or the FIIWA may
direct as a means of. enforcing auch provision• including aanct i ons
for noncompliance; provided, however, that, in the event he
Contractor becomes invclved in, or is threatened with, litigation
with a Su?:contractor or supplier as a result of auch directi on, the
Contractor ma y request the State to enter into auch litigation to
protect the interests of the State and, in addition, the Contractor
ma y request the FHWA to enter into .such litigation to protect the
interests of the Onited States.
page 2 of 2 pages
..
SPECIAL PROVIIIO!IS
001'1110 LU:a·a unov .u.
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PUND ,. v.ui..u1un
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-uriv1 ..
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h,;!o/thcltuiMIOIIMll,t ........
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IM~"""1.-,1a• ...
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i1riccl CW UI '1 CNQ Df I (liaftl ,_,..., llllf
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INDEMNlnCATION
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•-l 1 ,._.
r q't/
,o. 'V O f 1
coUNCIL COMMUNICA11ON
G ~~~}
Date
May 18 , 1992
IN111ATED BY
A1endaltem
11 c I & 1l
Public Works Department
Subject Traffic Stgnal
Improvements on
S. H . 285
STAFF SOURCE Charles Esterly, Director of Public Works
ISSUE/ AC11ON PROPOSED
We re'-luest that City Council adopt two bills for ordinances appr,-,tng contracts with
the Colorado Department of Transportation for Projects HOS 0006(64) and HOS
A>oo6(65), which Include traffic signal Improvements on State Highway 285 at Huron,
9,a1apago, Elati, Cherokee, Logan, Cl.lrkson, and Downing Streets.
PREVIOUS COUNCIL AC11ON
Passage of Ordinance 90 -6 3 on November 19, 1990, approvtng $57,000 as match!.ng
funds for the Federal s afety grant as part of the 1991 Public Improvement Fund.
STAFF ANALYSIS
These contracts provide funding to upgrade th~ traffic s tgnals from ove1 head span
wir e to mast arms, brtng traffic signal Indications to State specifications , remove
overhead wtrtng, and Install handicap ramps at sevt:n Intersections on State Highway
285 (Hampden and J efferson Avenues). The Colorado Department of Transportation
and the City of Englewood will coordinate the projects . The Federal Agency will
provide 90% and the City of Englewood will provide 10% of the partlclpattng funds .
The City will provide all non -participating funds (estlmated at 2%).
BACKGROUND
The City of Englewood Engtneenng Division performed a detailed traffic accident
study of the S .H. 285 corrtdor . Based on the study results , Federal Safety Grant
e unds wer e granted In 1990 to Implement the necessary Improvements .
FINANCIAL
The total coat Is $459,512; $9,512 oftncl1rect costs are not eligible for Federal
participation, and $450,000 Is .
The Federal share IS 90% of $450,000, or $405,000. The City share l, 10% of
$450,000, or 845,000, plus tncl1rect costs of 89,512 and our estimated conttngency
of $2,488. Total cost to the City Is :
10% of S450,000
Jncl1rect costs
Estimated contingency
TOTAL
$45,000
9,512
2 ,488
$157,000
Funding was previously approved In 1990, and $57,000 Is available and budgeted for
this project In the Pubic Improvement Fund.