HomeMy WebLinkAbout1994 Ordinance No. 046ORDINANCE NO.~
SERIES OF 1994
BY AUTHORITY
COUNCIL BILL NO. 48
INTRODUCED BY COUNCIL
MEMBER HATHAWAY
AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL CONTRACT
BETWEEN THE CITY OF ENGLEWOOD, COLORADO AND THE COLORADO
DEPARTMENT OF TRANSPORTATION FOR CONSTRUCTION OF THE
ENHANCEMENTS FOR LIGHTING, NOISE WALLS AND LANDSCAPING ON
COLORADO STATE HIGHWAY 85 • SOUTH SANTA FE FROM YALE AVENUE TO
HAMPDEN AVENUE.
WHEREAS, the City of Englewood, Colorado deairea the deaign and conatruction of th•
improvementa to be enhanced to provide a higher level of wban design in the South Santa Fe
Corridor; and
WHEREAS, the Colorado Department of Tran,portation will construct the enhancementa
to provide the standard State level of desiJn for lighting, noi&e walla, and landacaping for a
portion of the project along South Santa Fe from Yale Avenue to Hampden Avenue; and
WHEREAS, the State and the City of Englewood heve estimated the total a>lt oCthe work
and Englewood is prepared to provide funds for the project; and
WHEREAS, on January 20, 1994 the State Transportation Commission gave approval for
the State to enter into a contract with the City of Englewood for the Project and thereby
eccepting the City's funds for the costs of the work; and ·
WHEREAS, the City of Englewood shall reimbura• the State for all direct a,ata inc:urn,d by
the State in the performance of the work ; and
WHEREAS, the State estimates that the City of Englewood's share will not exceed a
maximum amount of $93,400; and
WHEREAS , the City Council es part of the 1994 Budget process approved funding of the&e
improvements through the Public Improvement Fund Bucliet;
NOW, THEREFORE, B.S: IT ORDAINED BY THE Cl'l'Y COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
~ The intergovernmental agreement between the Col orado D,partment of
Transportation and the City of Englewood regarding funding for the con •truction of the
enhancements for lighting, noise walls and landscaping on Colorado State Highway 85 •
South Santa Fe from Yale Avenue to Hampden Avenue attached hereto as "Exhibit A" is
hereby •ccepted and approved by the Englewood City Council. The Mayor is authorized to
e,P.,'Ute an~ the City Clerk to attest and &eal the Agreement for and on behalf of the City of
Englewood, Colorado.
introduced, read in full , and passed on first reading on the 1st day of August, 1994 .
. J.
1994 .
Publiahed •• a Bill for an Ordinance on the 4th day of Aupat, 1994.
Read by title and paned on finol rudine on the 15th day of Aupat, 1994.
Published by title u Ordinance No.'&., Series of 1994, on the 18th day of Aupat,
}t!M&d 'iiA
Loucrishia A. Ellis, City Clerk
I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that
the above and foregoing is a true copy of the Ordinance passed on final reading and
...... as,..,. u ""''"""• No.<L """ ""'· ~ fu t( [ii;_
Loucrishia A. Ellis
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NB-AQCH-CX-CC 085-2(63)
ILIFF-SOOTH, PHASE II
(LUMP S~)
EXHIBIT A
CONTRACT
Tl!!S CONTRACT, made this ___ day ot _____ _
19 ___ , by and between the State pt Colorado for ·the use and
benefit of the DEPARTMENT OF_ TRANSPORTATION, hereinafter
referred to ~· the State, and the CITY OF ENGLEWOOD, STATE OF
COLORADO, hereinafter referred to as "the contractor" or "the
Local Agency",
WF.EREAS, authority exists in the law and funds have been
budgeted, appropriated and otherwise made availa.bla and a
sufficient u:,encumbered balance thereof rlllllllins available tor
payment of project and Local Agency costs in Fund Number 400,
Or7anization Number 9991 , Appropriation Code 010, Program 2000,
Function 3020, Object 2312 ;1 P, Originating Unit 6061, Project
No . 91433 (OOJ D (Contract encumbrance amount $0._00); and
WHEREAS, required approval, clearance and coordination has
been accomplished from and with appropriate agencies; and
WHEREAS, the State anti"cipatas the construction of
corridor enhancements along Santa Fe Drive (SH 85) from Yale
Avenue to Church Street, in tha cities of Englewood, Littleton,
and Sheridan, Colorado, hereinafter referred to as "t he
project"; and
WHEREAS, the State's original intention for construction
of the enhancements was to provide the standard State level of
design for lighting, noise wails, and landscaping on SH 85; and
WF.ER::AS, the Local Agency des ires for design and
construction of the improvements to be enhanced to provide a
higher level of urban design in the corridor; and
WHEREAS , the State and the Local. Agency desire to
' coopera te as pr,vided herein for a portion of the project, on
Sant s Fe Driv e from Yale Avenue to Hampden Avenue , as more
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specifically described in Exhibit A, herein1Ift•r _nte=ed to as
"the work"; and
WHEREAS , the State and Local Agency have estimated th•
total cost of the work, and the Local Agency is prepared to
p rovide funds for the work; and
WHEREAS, t h e p urpose of this contract is to define the
res p ective fin anci a l responsibilities of the parties hereto for
the work ; a nd
~REAS , t he State Transportation Commission, on
Jan uary 20, 199~. qa.ve approval for the State to •nter into a
cont ra ct wi t ~ the ~ocal Agency f or Project No. NR-~QCM-c-.-cc
085-2(63), the r e by ~ccepting the Local Agency's funds for the
costs o f the »erk, and
WHEREAS, the Local Agency has passed and adopted an
appropriat e ordinance or resolution, a copy of vhich is
att ach ed hereto and made a part hereof, which provides tor
Local Agency participation in the costs of th• work, a~d
establ i shes the authority under which the Local Agency enters
into this contract; and
WHEREAS, t ru.s contract is executed by the State under
authority of Sections 24-92-101 , e t seq., 29-1-203, 43-1-110,
43-1 -116, 43-2-101 (4) (c) and 43-2-144, C.R.S., as amended.
NOW, THEREFORE, i t is hereby agreed that:
l . Th i s contr act establishes the general provisions for and
defines certain responsibili ties regarding the
constructi on of corridor improvements along Santa Fe Drive
(SH 85) from Ya l e Aven ~e to Hampden Avenue in the city of
Engl ew ood , hereinafter referred to as "the work", as
s pecifica l l y described in Exhi bit A, which is a ttached
he r eto and i ncorporated here i n as terms and condi tions of
t hi s c ontra ct.
2. The Stat e will provi de t he prelimin ary engineering tor the
work, i ncl uding the preparat i o n o f constructi on plans ,
s pe cificati ons, and est imates in ac c ordance wi th t h e
St a t e 's Ro a dw3y Des ign Ma nu a l and Stan dard Sp -··cifi cati ons
f o = Road a n d Bridge Con s truction . Tho State will a ffo rd
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the Local Agen.:y ample opportun:'t :,-to review the
construction plans, special provisions, and estimates .
The State will provide final assembly of construction
plan s, special pr.·o ·ri sions, estimates and construction
contract documents. The State will advertise the call for
b ids and award the construction contract(s) to the low
responsible b idder(s).
3 . The State will provi de construction engineering during the
construction· of the work. Said construction engineering
will include fie l d and office angin,tering, inspection and
mat erial testing, tr~ffic control, and the supervision of
the construction of thi~ project . The State will inform
the appropriate juri ,;diction of any construction contract
modifications resulting from the construction engineering .
On completion of the work, the State wi l l schedule a final
inspection of the work with th~ construction con•:ractor
and the appropr iate jurisdiction . Based upon that
inspection, the State will indic-:.te in writing its
concurrence or non-concurrence of the satisfactory
performance of the work. Performance of the work in
accordance w:Ch the plans and specifications will be
deemed to l:',e satisfactory . Upon satisfactory performance
of the work, the State will effect contract close out
procedure~., including advertising for and settlement of
claims.
4.
5 .
The Local Age ncy s h all reimburse the State for all direct
costs incurred by the State in the performance of the
work. Th e State estimates that such costs will not exceed
S93,400.00. The Local Agency's cost shall not exceed a
maximum amount of $93 ,400.00, provided that if t h e total
cost actually incurred by t 'le State i n performing the work
ex~eeds $93,400 .00 , t h en the parties shall s upplement this
contract t o provide for the Loca l Agency to re imburse the
State for t h e addi tional cost .
The State s ~all prepare monthly billings of incurred
direct costs relative to the wor k . The State's monthly
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billings ~o the Local Agency will be based on actuaJ. costs
incu.rred for the work performed during th• prev:i.oua ~onth.
Open satisfactory perfor.nance and completion of the work,
the State shall submit a final recapitulation of the work
costs to the Local Agency and a final billing for th•
bal ance of the work costs due to the State from the Local
Agency. Within 30 days of receipt of each bill from the
State, the Local Agency shall remit to the State the
~ount billed. Interim funds , until the State is
reimbursed, s hall be payable from the State Highway
Supplementary Fund (400).
6. The State shall maintain all books, documents, papers;
accounting records, and other evidence pertaining to costs
incurred on the project and shall make such materials
a v ailable for inspection at all reasonable times during
the project period and for three(3) years from the date of
final payment by the Local Agency to the State'. Cc,pies of
such records shall be furnished at the request of the
Local Agency for the Local Agency's permanent records.
The State will provide liaison with the Local Agency
through the State's Regi on Transportation Director, or his
designee(s), Region 6, 2000 South Holly Street, Denver,
Colorado 80222. Said Region Transportation Director or
his designee wiE also he responsible for coordinating the
State's activities · this contract. The City Manager
of Englewood, o~ Jis/her designee(s) shall be the
,,rincipal r ,sentati1e.e (s) of the Local Agency in all
matters relating to this_ contract.
8. This contract may 'not be amended except in writing by ~he
mutual agreement of the parties in a manner consistent
with all applicable laws and regulations. No rights may
be waived except by an instrument of writing signed by the
pa~ti es charged with such waiver.
9. Ail of the covenants a r.d provisions hereof shall inure to
the benefi t of and be binding upon t he parties, their
successors and ass igns.
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10. This agreement shall be contingent upon all .funds needed
for the project being made available from State and Local
Agency sou rces as applicable. Should either of the
sources fail to provide all of the necessary funds as
agreed upon hereunder for the project, this agreement may
be ter:ninated by either party with respect to the project.
Any pan:y te=inating its inte rests and obligations set
for~h in this agreement shall no t be relieved· of any
~~nancial obligations which exi st d prior to tile affective
date o f such te::minatiorc or which y occur "ls S n result of
s u ch termination.
ll. The term of this contract shall continue through the
completion of the ~ .. g~.';. by the State and re•:eipt b} t 'le
State of final payment from the Local Agenc /.
12 . It is expressly understood and agreed that ,1nfot·~·=ent of
the terms and conditions of this contract, and all rights
of action relating to such enforcement, slall be strictly
reserved to the Local Agency and the State, a'3d nothing
contained in this contract shall give or allow a n y such
claim or right of action by any other or third person on
such contract. It is the express inten tion o f the Local
Ag e ncy and the State that any person ot.ile ;. t.Jnn the Local
Agency or the State rece iving services. or be~efits under
this contract shall be deemed to be an incidental
beneficiary on ly.
13 . The laws of the State of Co l orado and rules a · t
regulations issued pursuant thereto shall be P.r plied in
the interpretation, exec~tion , and enforcement of this
contract. Any provision of this contract whether or not
incorporated herein by reference which provides for
arbitration by a ny extra-judicial body or person or which
is other~ise in conflict with said laws, rules, and
regulatio ns shall be considered null and void. Notuing
contained in a ny provision incorporated herein by
refere nc e wh ich p u rport s to negate this or a ny other
speci a l provi sion i n whole or in part shall be valid or
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enforceable or available in any action at law whether .by
way of complaint, defense, or otherwise.
14. At all times during the performance of this contra~, the
Local A~ency shall strictly adhere to all applicable
federal laws, rules, and regulations that have been or may
he ~ga f ter established.
15 . The s i gnator~es aver that they are familiar with
§18-8-301, et seq., C.R.S. (Bribery and Corrupt
Influences) and SlS-8-401, et seq. (Abuse of <Public
Office) and that no violation of such provisions is
present.
16. The signatories aver that to their kn?vledge, no state
employe,, h as any personal of bene!ici-.l interest
whatsoev ar in the service or property described herein.
17. The Local Agency represents and warrants that ·it has taken
all actions that are necessary or that are required by its
pro=edures, bylaws, or applicable lav, to legally
authorize the undersigned siqnatory ·to vxecute th.is
contract on behalf of the Local Agency and to ~ind the
Local Agency to its terms.
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IN WITNESS . WREREOF, the parties hereto have executed this
contract cm the day and year first above written.
ATTEST:
By
Chief Clerk
ATTEST :
By--------
Title
STATE or COLORADO
ROY ROHER, GOVERNOR
By---~-~-----Execut,.ve Director
DEP AR:"IENT OF TRANSPORTATION
CITY OF ENGLEWOOD, COLORADO
By -
Title __________ _
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DESCRIPTION OF ENHANCEMENTS ("THE WORK") IN THE SANTA FE
CORRIDOR FROM YALE AVENUE TO~
IWIPODI AVENUE
EXHIBIT A :
The foll owing text discusses the enhancement items and the current'y anticipated
responsibili_ties for paying for the entire costs of installation and maintenance •
.c..o.J.Q.BS
The c ol or sc heme in th e c orri do r w ill be revised to include the follo w ing colors [See
Attachment A l .
o T an Fede ral Col or 133531 [noise walls . retaining walls , abutments, piers, jersey
barri er)
o Spanish Gold Federal Color 130233 [girders).
o Dari< Green Feder al Color 124056 [railings, chain link f~nc ing, poles for HOV destination,
fi ghting & signals).
oOeep Rust Federal Color .'22144 [accent on poles!.
-COOT will incorporate the above colors into projects under construction and under d~gn
at rio co·,1 to the cities . A decorative treatment of the jersey barrier may be developed for
the corrido r . It is assumed this treatment will consist of a colored pattern on the barrier.
The follow ing jurisdictions will be responsible for paying for repa inting:
~
o A fter COO T installs the painted light poles, Public Service Company will repair,t the poles
as nece ss ar y and bill the cities as part of their ongoing maintenance agreement with the
Cit i .. s . •t ,s understood Publ ic Service m_ay have to do this work during the dey and close ii
a lane of traffic duri ng off peak hou, ;. If it necessary to close a lane of traffic.Public
Se rvi c e w ill not ify Reg ion VI Maintenance 24 hours in advance of this action.
o Th e City of Englewood is responsible for repainting the existing railroad structures
c urrently pa inted m ocha brown [Federal Color 130108) at Dartmouth and Hampden to a
Spanish Go ld [Federa l Colo r 1302331 before !hr, completion of the project (Including
lands caping ) t o be cons istent w it h the corridor colors , beginning with the Hampden
railr oad structure. Engle wood w ill repaint all the girders on the structures and not limit
the repa inting t o the out side girde rs.
4
o If the Cities wish to add an accent color to the noise walls and jersey barrier, this will be
their responsibility. They will also be responsible for repaintin11 t'1e steel columns on the
ex isting noise barrier at Dartmouth and Santa Fe from the exist1n11 d rk brown to the tan,
if they desire . Any subsequent noise barrier built by COOT will be painted tan.
Col orado Oeoartment ot Trenscortation
o COO T w ill repaint retaining walls, abutments, piers, jersey barriers,•railings and noise
barriers along Santa , . ., as nee ded and as funds are available. This in c ludes repainting the
pipe ra ilings ur.Jer the 1ai:ros , structure et Dartmouth a dark grffn instead of the existing
dark bro w n . This w ... be consist ent with the new color schema in the corridor.
o After ' .t0 'i' in,,-,.15 the painted poles for signals and HOV designation, CDOT w il ,
repa int th t· ,_;,, -~. ~--.d HO V poles along Santa Fe after having confirmed with the
individua l e, -'.l : ~ , 'ia T they have the money budgeted to reimburse COOT for the work.
LIGHTING, SIGNALS SIGN POST$ AND HOV STRUCT URES
e ··
The poles for lighting, signals, and HOV lane designatior structures will be upgraded as
shown in Attachment B. Decorative bases and lights wiU enhance the polu. ~
decorative bases on light and signal poles will be installed only if they will function with a
breakaway pole at locations requiring breakaway polas, ie ., areas not protected by jersey
·barriers . The Cities will pay for any costs over COOT 's standard fixture [galvanized
pole/cobra head at $ 1,500 uchl and standard lighting plan on the side of th• road. Wlule A
initial costs have b<!en utimatad (Sn Tabla 1 J, rtghting plans ara being prepared to W
d9velop final estimates. After the light poles are Installed, the Cities will be responsible for
paying any maintenance or replacement as part of their ongoing maintenance agrnment·
with Public Service. As part of this agreement, the Cities should get credit for any
re imbursements from private insurance companies in case of comsion .
Public Se rvice Company will charge the appropriate jurisdiction for any cost to replace the
light poles , bulbs , and electrical wiring. It is understood that the lights will be replaced at
night and a lane c losure w ill probably be required . COOT understands that Public Service
may have to close a lar.e during off pak daylight hours if the repair of underground i!
electrical wiring is required . COOT will make known to Public Service Company that they
will be required to give COOT 24 hours notice before closing down a lane of traffic.
COOT w ill replace any HOV or signal poles if necessary and charge the Cities for any costs
over and above our normal costs for st~ndard signal poles and HOV sign structures less
any rei m bursement from pri vate insurance companies in case of collision .
COOT w ill install the round metal sign posts painted dark green .
5
LANt:, ;APING
LANDSCAPING
Landscaping 'Nill be placed along both sides of Santa Fe and in the median . Tree and
shrub beds will be daveloped in the median. The trH beds in the median will be protected
by jersey barriars and the shrub beds in the median will be protected by a curb and
opo1ed aggregate edging . Sae Attachment C for a plan which shows where the tree and
sh rub beds will be located in tha madian. Any areas requiring paving (such as noses of the
me dian identifying the tum lanesJ will consist of exposed aggregate. See Attachment C
t,:,r ·, plan which shows where landscaping will be located along the east and west sides of
Sant• Fe from Yale to Union.
COOT w;Jf install the landscaping in the median . on the herm along the east side of Santa
Fe Dr ive an d in nodes (including entryways to the Cities) along the west side of Santa Fe
Drive as funds become availablo which is anticipated to be not later than the end of 1996.
·rhe Cit ies will pay for any entry features (ie .. signageJ to their communities. The Cities
will provide the water for the landscaping and will maintain the irri gation system and
landscaping after it is installed and maintained by the Contractor for one year . Any
maintenance of the la r dscaping on the side of the road can be conducted during daylight
ou rs . Any maintenance of the .medians can be conducted during off peak daylight hours .
If any lane closures are required for maintenance of the median, they will be done during
oH peak hours.
J,YALL GRAPHICS
Transportation graphics will be integrated into tha retaining walls at Oxford and Belleview
[SH Attachment OJ .
While COOT will pay for the graphics to be installed on the walls facing the Oxford/Santa
Fe and Belleview/Santa Fe intersections, Englewood will purchase the reusable graphic
form liners at a cost of S33, 118 for the walls facing the Navajo/Oxford intersection.
COOT will need t o manufacture additional panels for the Oxforci/Santa Fe intersection
along with purcha sing the used panels being manufactured for Englewood at the
Navajo /Oxford intersection .
NOISE WALLS
A decorative panel (See Attachment El will be added to the top of the existing and future
noise walls in the corridor.
COOT will pay the extra cost to manufacture and install a decorative panel over a standard
panel for the ex isting barrier in the northwest quadrant of Dartmouth/Santa Fe . COOT will
also pa y to manufacture and install the decorative panels when the new noise walls are
constructed in the corridor .
6
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LUI.INAIRI!, ARM, POLI!
I IIA&E COVEii -
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ltRIEF!RR!D ALTERHATIVI fOfl UOtmN0-9. IAKTA Pl! CORfltOOfl
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LUI.INAIRI!, ARM, POLI!
I DA&ECOVER
·-
ATTACHMENT B
Decorative Poles
for Lighting, ·
Signala/HOV Sign■
f
-DECORATIVE PAVING
r.=.:,;~I SHRUB pL,ANTlNGS
mmm! TREE PLANTlNGS .
I ± ! 1-Hi--WS
Attachment C: Landscaping in the Project Area A
from Yale to Hampden W
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New soundwafl cap panel
at approximately 100 feet
----i
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ATTACliM?n!T E
Decorative
Noise Walls
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-~AIILEt
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-l'REl.lMINARV COST ESTIMATES FOR TIIE WORK ROM VALE TO CIRJRCII AVENUES'
NEED$ NEBD S BV NEED$ DY NEEDS DY .. NEED$ DY
ITEM APRIL 9◄ JUNE 94 m 1996 TOTAL
,A-<!', ..
Dort/llalllpden o,ron1 Belleview Dut.1ll■mplen/
"Thi Projct" lnlcrdw1p Odon!
l.Mdscapin1
En1lcwood Barrier Detail $6,◄75 $2,100 $111,0,0
Paint Oirdcu1 $◄4,◄81
Woll Oraphic1 $31,111
Ll1hlla1 $67,aoD $12,090
Base Covers $10,◄00 $2,1141
Soundwall $1,925
..
Sheridan Barrier Detail ~1,200 $94,J]I
Lig!itiDI $77,657
Bno COYen $9,474
Lillleton Barrier Detail S◄,SOO To Be ~ $60,17'
Ll1h1la1 $◄1,100
Base Coven $7,576
Anpahoe Llghtin1 $1,900 , ...
Counly
SUBTOTAL $77,599 $93,◄00 . $124,762 US,676 so $351,ffl
COOT Urblhl1 $6◄,SOO $75,000 $◄0,SOO $◄31,81
Contributor Modi811 (lree) $6,190 $2,600
Media (obnab) $249,000
Eul/We11 lides or To Be Delmniaod To Be Dclcnlliaod
S■1118 F•
TOTAL $77,599 . $111◄,790 $202,362 $96,176 $2◄9,WO S7!111,127
···-
· 1.
SPECIAL PROVISIONS
CONTaOLLD"S APPaOVAL
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·-·-·-··----------~
.,
.-·
Date
August 1, 1995
INI11A TED BY
STAFF SOURCE
COUNCIL GOAL
COUNCIL COMMUNICATION
Agenda Item
11 d
Department of Public Works
Subject Contract for
Enhancements to Santa Fe
from Yale to Hampden
Charles Esterl y, Director of Public Works
NI A
ISSUE/ ACTION PROPOSED
Staff seeks Council approval for a Bill for an Ordinance appr,•ving a contract with the
Colorado Department of Transportation (COOT) for upgrades and enhancements to the
Santa Fe Corridor.
PREVIOUS COUNCIL ACTION
City Council, as part of the 199 .. budget process, approved funding of these improvements
through the Public Improvement Fund budget.
BACKGROUND
City Council and staff are interested in .upgrading the appearance and function of the Santa
Fe Corridor. The Cities of Sheridan and Littleton have joined with Englewood to request
and fund upgrades to this h.:.ghl} visible corridor.
STAFF ANALYSIS
Staff has reviewed this contract and recommends Council approval of this Bill.
PROS AND CONS OF OPTIONS REVIEWED
Santa Fe is a major entrance to the city limits of Englewood . These upgrades to lighting,
signals, paint schemes and wall graphics will improve the image of our City . However,
these cannot be installed without a financial commitment.
.• FINANCIAL IMPACT
In the 1994 Budget, $86,000 was allocated for this project through the Public Improvement
Fund . The actual contract amount is $93,400. Adequate funds to cover the $7,400 shortfall
are available in th e Publi c Im provement Fund balance .