HomeMy WebLinkAbout1995 Ordinance No. 035•
•
•
ORDINANCE NO . 3$'
SERIES OF 1995
B'l AUT HORll"l
COUNCIL BILL NO . 30
INTRODU CED BY COUNCI L
MEMBER HATHAWAY
AN ORDINANC E APPROVING AN INTE RGO VERNM ENTAL AGREEMENT
BETWEEN THE ARAPAHOE COUNTY BOARD OF COMMISSIONERS BY AND
THRO UGH THE ARAPAHO E COUNTY CLERK AND RE CO RDER AND THE
CITY OF ENGLEWOOD TO CONDUCT A COO RDINATED ELECTION ON
NOVE MBER 7, 1995 .
WHEREAS, pursuant to the Uniform Election Code of 1992, gov ernmental en t iti es
are encouroged to coopera te and con soJi date election s in ord c-r to redu ce ta.xl)ayer
ex penses; and
WHEREAS, Arapahoe County and th e Ci ty of Engl ewood h ave determined that it is
in the best interest of the taxpayers an d the e lec tors to co nduct a coordinated election
fo r th e :-lovember 7, 1995 election : and
WHEREAS, the Co lorado Con stitution Articl e X. Section 20, requires th e production
of a mailed n otice ("TABOR" Notice) co nc erning certain ball ot issues that will be
submitted to the electors of Arapahoe Coun ty and th e Ci!:) of Englewood : and
W'H EREAS , the TAB OR notices of se ve ral jurisdictions are to be sent as a package
wher e j uri sdiction s overlap ; and
WHEREAS, there should be co u nty-wid e coo rdin atio n of th e production and
mail ing of th e TABOR no tice package to effectuate t~e purposes of sai d constitutional
sec ti on : an d
WHE REAS, the County and '.he City of En glewood desire to set forth their respective
respon sibilities fo r the Gen eral ~lection and fo r the pr od uction and mailing of the
TAB OR notice package pursuant t.u t.he Intergove rnm enta l Agree ment;
NOW , THEREFORE, BE IT OR DAJ NED BY T HE CITY COUNC IL OF THE CIT Y
OF ENGLEWOOD , COLORADO, AS FOLLOWS:
Sei:tiiuLl : The City Co uncil of th e City of Englewood , Co lorado h ereby a pproves an
intergo ,•e rnm ental agreem ent between th e Arapahoe Co unty, by an d through th e
Ara pahoe County Clerk and Re co r der , and th e City of Englewood to conduct a
coord inated elec ti on Nove mber 7, 1995 . The In te r5ove rnm enta l Agre ement Fo r
Coo r di nated, Mai l Ballot Election is hereby acce pted and a pproved by the En glewood
City Counci l and the Mayor is authorized to exec u te and the City Clerk to attest and
seal th e Agreement fo r and on behalf of the City of Englewood .
Sl:l:r.im.,2. The In tergov ernmental Agree me nt For Coordi nated, Mail Ba ll ot
Election is attached hereto as "Exhibit A.•
lo t r oduced, read in fu ll , a nd passed on firs t read ing on th e 3rd ciu, o' -1:::y, 199 5 .
-1 -
Published as a Bill for an Ordinance on the 6th day of July, 1995 .
Read by title and passed on final reading on the 17th day of July, 1995.
Published by title as Ordinance No .6~. Series of 1995, on the 20th day of July,
1995.
~&,j~
Loucrishia A. Ellis , City Clerk
I, Loucriohia A. Ellis. City Clerk of the City of Englewood, Colorado. hereby
ce rtify that the above and foregoing is a true copy of the Ordinance passed on fin .. !
reading and ;,ublished by title as Ordinance No. 3i, Series of 19 .
-2-
•
•
••
• .I.W..fllbX,;a..a:a.a.s:..;. IGPJPDt'Bln:
rcJl c:xmDillllU'SO,
an. IIALL01' ~
T:::.:.a !:t~ove-.-=enta.J. >.grecunt is imt•=•d i.::.t:o by a::d
between t.he 3caci of C:nmt:y C=iaai=-rs of the c=t:y of
A:apcoe, Sta::a of Colorado Uld be A=apahoe counc-; c:a=k and
llecc.:c:e= (har•~fte= joi.::.t.ly =•f•=ed t:o a.a the •count:y•), a.::id th•
C:!.,:y (hereiAa.~t•= ref-=-ci t:o aa t.i.e •City•).
~, pu:-:: to ua Unifo:r:i Zlecti~n Code of 1 992, aa
~. t!l.• Kail 3allot Slect:!.on Act i Ar;::!.cle 7.5 o: -:.:.::le l,
~, the Cc,,m:y a:<! u. Cit:-; have dete=i:leci t:.!lat: :!,-; is in
• !:.:le beat i.::i.caraat: of tha t:az;:ayara and t.b.a elac:or• t:o conduct: a
•
•cooril=t:ad eleceion•) to= eh• Novallu 7, 1995 election; and
t:1:e p=oduct:ion of a _:mailed ;c.ctic• ("TA.!OR '' liotice) concerning
carea.i:l ballot issues ~t wil.l be IIUbmitteci to the electors of the
Co=t-f a:,! ~-~ty; azid
W'liZll3AS, the T.i\l!QR 11ot:!.cea of ••.,.ral juriaciict:icna are to 1:,e
ae::: aa a p ackage w!:.ue ju:iaciiet:iOI·.a ovarla:;,: =d
~U, there ahou.1.:1. be c:~ty-v.ida c:oorci.iA~~ion of Ue
;,reduction and mailing of the TABOR nctic · package far t!la
7, 1 995 election to aff•ctuata t:h• pw:pcaea cf said
couatit~ {oca1 a.etioa., and
l
~. the Co=cy a:d the Ci~ daau-. to aet :eorth the.ir
~-.,activ e raapcnail>ilitiMa for the c=:--!i:iated el•ction and for
liOW, T2UFORS, ::r IS ~ by t... Caunty and elle C.ity aa
!:l:l0W11:
l. -:-~ .. Novcu,e:-7 , 1995, election ~l be canc:uctod u a
coordinated e.lec::i .•"'l i:> &ccorcunce witll t.ha UAJ.for.n !lection Code
o: 1992 (A..~icl aa l•lJ o! Title l, C.K.S.) an.:! U.SO~ amecdmen~
(Sec::io:. 20 of Arti cle % of the C0l0rado C=nati:Utian) • ~e
.:.ec::i= i'ar:icipa::ta sh&ll be requi.:ed t:0 execute ag:e-:a with
ca;,aho• C::,=t:-.l !o:-~• pu..--.,oae and .. -., .include zaw:ucip&lit:iaa
v:.~i.:1 ~• A..-apahoe Ccnmty limita, ac:.bool d.iatricta withu t.ha
A..-ap1L'l<le Cou:.ty li::.its, azid apecial diat..-icca vit:ll.in ell• ~apal:lce
Co=ey l:!..m.:.ta and ~• S tate of Colorado.
2. Tl:le Ncveml,er 7, 19'5, elec:cion a.ball be conducted by
th• Cc.runty with the wae of ballot ca..-da and e.lect:ronic vote-
3 . ~e A:ap~• County Clerk and R.eco.der ia riH.~gnat:ad ••
the coo:c-d.!.:1.atad election official and tll~ City hereby id..,.utifiea
4. T!,.e Co=ty ahall perfoni the following taaka in
re.l.ation to aaid election, to wit:
Systa.o..s c0:::.,oratioc for the printing of the official ballota.
i:,. P:-ovide a copy of a.ll ag:-eemanta or contract•
neg-otiatad !o~ :,,ail ballot election auppliea, cquipaant 11.z>d/or
•
•
•
• •ar<ric .. to a .t.:L juriadictio:a.e part~cipati.l:lg i :::i. th~ ccordin&tecf
•.I.action ..
c. .!'::avid• & copy o f t:!ie ballot layout and the tex:
of t!l.a offici al b&:.l ot to t!,a City for proofreading bafora
au~ri:ati= for t!1e ~r!Atilig of tb.e D&llots.
<i. Cer.i!y ~ :a.1.:abar of :-egiatared e l ector• ltit.li.ili
t.!:e Arapaho• Cou:.ey portii:.-1 o f th• City 110 later ~ October 6 ,
1 595 .
•. • Provide auppor: on ~ data of Ch.a alact.io:::i. by
t aJ.ephone and i.::. p erson, ahould th• i:r.aad ariae, u:itil cou.11t~ of
~• bal: eta i s cc:i:plate<i.
f . ?:-ovida &:11! operate t!la Cou:ity' • u.ac,;r=ic
of $71 . 00 for t!1a pre-eJ.ect.ion pr.,,,__tat.ive mai.t. '--=c• o:::i. ~
• •-ac:::-=ic vote-cc=tilig eqw.pme,:r,t.
•
g. ll:-ov:i.da unofficial reault:a of Ch.a •l•e ti-on
eJ.acticn :.ig.l:.t by talephci:r.a or lty facsi.mile tranamitta.:.
h . Maintai.:::i. a liat of actu&l voter ■ from the
l ist of t.l:.e pars=" who votad follow'...::ig the eJ.actiou. ••~ coat
v!ll be $.005 per ll&llle.
t.l:.e TABOR notice package. No~ har•ili a h.&11 preclude the County
f::-om aenci.ing t.l:.e TABOR noti ca o :c ::1otic e pac:.nge to paraoi:r.11 other
th.a.: el a o~o:-ss of :J:ie City i f cuc:b. ccndi:lg a:i••• f:-om tl:.a C:a\lDt:y' •
effo rts t o mail t.l:.e TAaOR not ice package at t.!ie "l aaat coat• .
j. I:>clud• t.ha City'• tu:c, aa V>:ittc &ad in t.ha
ordar au=u.eced, !:I. accorda:lc• wit:h t:h• ~oa amendmen~
=tice.
Jc. C::i1.n:-1 will. p~li•h net.ice required pu:•wint to
C.lt.S. l-5-2O5.
l. Store all. vctad ball.oca for & ~ of ai.z
=~•• and all ot.!,.ar :.atsrial~ rac;ui:sd hy law, (C.a.s. l-7-802),
co be aaved :.:: auc:h & ma=ar tl1ac t:hay -y be ac:c:eaaed by th• City,
if nec:aaaa:-.1, to reaolv• a.uy c:hal.lsnge or otl:<c legal. queaciona
t.=.at mi!;ht aria• rega..-:i:g t:h• e:ecticm.
::,. Deaigr.aca C!.::y Clerk' a C!!ic:e, in Arapahoe
C.:i=cy, aa a vall-i.:i, •c:-op of::• location for mail .b.llou . Cou:c-i
ah.aJ.l eatahliah t:--aclciAq a.d acc:c=ci:.q proc••••• to be iaed by th•
•
Ci::y, aa well aa pic:kl:p &:d d.aliV'llr'; of l::,all.oe .bozea, 1: accordaZl.c • •
with t!l.• Sec:eta--y of Stat••• gu!..ieli.:iea, for mail b,.llota received
at t!l.e dr:r,:, ~"~ point d=i:ig ~ desiguated period.
,. . !'rovide a c:~ of t!::,e Secretary of Sbte' •
.approval !or. t-.J:se Cotmty eo conduc -.:. ;,-. :l&il ba.1l.ot. elect~OA ~o the
City ~ t:h.i.l:i two 'Werking day• of aaid approval.
o. No later t:ian 10 day9 prior to elac:tia.., p:::<nida
o! the City' a !::,allot atyl• (a), co allow for tea tin~ of elec:tr0l1ic
4 •
p. t'••ir.nat.• &ll ot the CJ.t.-y Clerlc' • •~f, who ara
=-'99'i•ta.ad vot.ara w:a.~ A:rap&A:>a CQw,,t:y, to ac:t i.:1 tha c:apac:it:y of
•judqa• for the ~-;,oH ■ ot rac:aivilig any mail ballot.• ~cppeci off
!.::. U. Cicy Clerk'■ Office.
c;:. r.ia CoWl.t.-/ sl:i.all lceap a careful a:ci ac:cu:ata
accat.nti:g o~ ti.Ila, aupplioa, coata and ••1&:i•• &Ctriln.eal:il ■ to
ue Cour.t:y' e admi:ti.•t..-a.t.ion of the elect.ion for t.l:.a Cit.-.r. The
C!ty' • propc:z::-t.io:c.al ■a.re of act.=l coat• all.&l.l be baaed
o:c. Co=t:y expanditu:u relative to eh• 1995 c:ccrril.:.ataci election
i::.cl-..d:.:g-prorataci all.are cf TA30R notica.
5. The Cit.-f ■hall pe:z::-fo= cha fol.low~ t:aaka in relation
•. Rait pay:iant ta tb.• Ca,mty tor th• pronted
c:o•t of ~ pr•-•l•c:t.io: pr••-t&tive :uintcanca on the alect..-cmic
voti.:ig •¢;cant i:,. t!1.e uicu::t of $71.00.
f . Jb!::,rc• campa.igu ll.uo= Act af 1994 (Article U
o! Ti t:!• 1 , c.~.S.) a.a it rala:as to the November 7, 1995, elaetioa
iA th" Ci t:y.
g. C0mply vi::h the p:t'OViaiana af the llni.fa=
Zl ect!cn Coda af 1992 (Mi:ic:l•• 1-lJ of Ti~l• l, c .a.s.), -4th•
:!.::la ~deli:.•• •c:lledul• u attached harato aa t:.ll.••• ralata to tha
:llovc:il:le: 7, l395 , al•ce!cn in t:.ll.a City . =lH• aupar■edad by hcou-
:-.:1 • ca.rear or oc.:ar legal au~rity . Th• C.i:y all&l:.. :10c;' fy th•
C:..-u:i::y ot a:;;y in...::. ax:eption :io later tl:an 29 d.ay• prior to the
election ..
l:.. Oaliver all =e<iU••t• tor ab•-t•• :ballot• to the
C::,1:nty !or prac:eaeiz,q. Sw:.!,, r•~••t• •ball !)., <!.livered or faxed
d&ily e o the >.rap,e ,.,,.. Cow>t-f Cl.ark aZld RecoZ'dar.
!.. Provide to t!l• County, (oz, CClllpUtar ci.i•kette
far.:iateed i:,. Wa~arf ■c:t DOS), all r•~=ed ~ notic:ea
C0A0enuz,,9 t:h■ c:: ... ey,-a ballot: iaauea by t:laa da.t:■ aZld iA tba ......-
required by the tlnifor.:i :sJ.■c:t:ion Cod• and applic:aole rulH &ZMi
::-egulaeiona i:,. C3ula 5 .4). Proof::-ead ud :ziaka any c:o=ac:ti=a to
~ l..,Y=t and. tax: of Cl>■ :otic:ca within cme day of. :C-8<il> .. t c:f t:!>.■
Co=t y .
•
•
j. T!ia C.!.ey allal.l. def ad aDd reaol'H at ica aole
•· ex;>an.a• all c:!iall enq•• relative to the ballot qiaeaci-. &Ad
c:&::cli<iacea , a• c:e:ti.fi ad to t!ie County for uolwiio11. 1A tli•
~cvamber 7 , 1995, coo:41:iatad elec:UOII..
It. Submit to t!:>a COW1ty ~ c:.i ey'• Diat:icta and
i':ac:.:!.:icc Kap• with a liat of COUii.CY precinct• wllici.h conasp=4 to
eac!:. c.i,::Y prr,c.:!.:ict .
l. Ace &a off-site, d:op-o f.! location .for mail
b&J.lot -..al;.-i: t:s!!ic. M&i:tai: t:ack.!.:iq/a~:;;...-.::iti:ig ncorda in
a:d a;,propriata t.:a~/accow,.t.i.c.q r e c<:1r-'.J ava;:.labl• for pick-~p ,
a.a ache<iulad by U• Co=ty.
:,. 2.m:u.t ,iaym-t to the County v i t!>.in &O days of
bill i.::q, for the prora::ed c oat of the preparation and maili.ug of th•
• TAIICJt :iot.:.ce packag~.
•
•. Tb<:: City aver■ that 1.t haa au.ffiai ... t: fUAda &"'aJ..!.aol•
.:!.:i ita approvad. l:>udqet to pay ita pro::-ated alecti011. ap-.ea fo.-
t.:ia Nove:il:>er 7, 199S , e l ection.
a • l.hau.ld -r prav:1.oion of thi• :tnt~v•,,,.,...,.t:ou.
Ag:-eU1ant be date~ed. l:>y a court of comp•t-t juriad.iction to be
w:icona t ::.::U t i on.al or ot:ha::::v.isa null and ,roid, i t is th• 1::1tant o f
C;ie pa:ti eG h e reto t.h.:st eha ra:mai.:ung proviai oa• o ! t:.h.i•
J:.o.e•=sov•=cal A!;:'!!m:ieut sl:.a.l l l:>• of full forc:e and a.ffact .
7
9. Sad.c-ta b• pron.dad =du-thl,., J:Atarg-~t:&l.
.--e ah&ll lM g1,,_ i.Z1 writing ei~ .by haAd cialiva:y or
ciapoaiteci in th• tJRitad Statu mail, oarei!ied. lll&il, ret:u= recaipt
requeateci, vi th sufficiClt poa1;age, to th• follovi:g pe:r:■ona:
A:apalloe Comlt:y
Of!ice of !:ha Co,mty J.tto:r:ney
5334 Sout.h hizM:• St=••t
Littleton, Colorado 10156
10. Thia :i:::earqover.miantal A9:•-t: may :,.ct be mccii!ied,
-.ieci o:r: otha:,nae al.tared wil.e ■e :nutu&lly agraaci up= i.u
~it:i.:lq D"! ~ parti•• ha::-111:0.
11 . Att;Astmcts; 'l:ha et:tac:hmm:.ts c:hecJceci below a::-e a part
of t:lri.a Aq:,e..,....t.
~ a, COUll'l'T cam:rsa:rmmai •
camr.rr a, .UUU'CK, ftaD a,
co~
~• :a. :irsv-rt, Chef
Boazd of Comity c-ia ■i-
of .lnpab.oa ·c:o-t:y
Ilonetta l)aTidam:L
J.:r:apali.oa ONDty
ci ... i. J;. :a.corder
TOTFL P.09
·•
•
•
•·
•
•
AQJ2etl2ll.M...A
ADDENDUM TO THE INTERGOVERNMENTAL AGREEMENT
FOR COORDINATED, MAIL BALLOT ELECTION
WHEREAS , the City of Englewood. Colorado desires to submit a ~uestlon to the
propPrty owners of a special assessment concrete district as set forth in C.R.S.
31-25-534 Issuing bonds -property specially benefited: and
WHEREAS .the City of Englewood and the Arapahoe County Clerk and Recorder are
in agreemen t that procedures may be implemented to coordinate this issue ;
NOW, THEREFORE. the Intergovernmental Agreement For Coordinated, Mail
Ballot Election shaJI be clarified to allow the City of Englewood, Colorado to s.•bmit a
question to be voted on by the property (IWners in the speciaJ assessment concrete
distri ct in coordir.atlon with C.R.S. 31-25-534.
CITY OF 8'.Gl.EWCXX), ca.aw:x:,
Thomas J. Bums, Mayor
ATTE.-:;T:
Loucrishia A. Ellis, City Clerk
•
DITKaOOVWWWTAL AGRKBNJQl't'
POR COORDIDTSD,
IIAJ:L BALLOT BLBCTJ:Olf
This Intergovernmental Agreement is entered into by and
between the Board of Cou nty Co11111Ussioners of the County of
Arapahoe, State of Colorado and the Arapahoe County Clerk and
Recorder (hereinafter jointly referred to as the •county•), and the
City (hereinafter referred to as the •city•).
WHEREAS, pursuant to the Uniform Election Co ~e of 1992, as
amended, goverma.ental entities are encouraged to cooperat~ and
consolidate elections in ord~1 to reduce taxpayer expenses; and
WHEREAS, the Mail Ballot Election Act (Article 7.5 of Title 1,
C.iLS.), permi ts the use of mail ballots for certain elections; and
WHEREAS, the County and the City have det•armined that it is in
the best interest of the taxpayers and the electors to conduct a
Coordinated, Mail Ballot Election (hereinafter referred to as
•coordinated election•) for the November 7, 1995 election; and
WHEREAS, Colorado Constitution Article X, Section 20 , requires
the production of a mailed notice ("TABOR• Notice) concerning
certain ballot issues that will be submitted to the electors of the
County and the City; and
WHEREAS, the TABOR notices of several jurisdictions are to be
sent as a package where jurisdictions overlap; and
WHEREAS, there shq_uld be county-wide coord.,nati~. of the
production and mailing of the TABOR notice package for the
November 7, 1995 election to effectuate the purposes of said
constitutional section; and
1
• WHERBAS, the County and the City desire to ■et forth their
respective responsibilities for the coordinated electi on and for
the production and mailing ,:f the TABOR notice package pursuant to
the Intergovernmental Agreement.
NOW , THEREFORE, IT IS AGREED by t ~o County and the Ci ty as
follows :
1. The November 7, 1995, e lection shall be conductsd as a
coordinated election 1 n accordance with the Uniform Election Code
of 1992 (Ar ticles 1-13 of Title 1, C .R.S.) and TABOR amendment
(Secti on 20 of Article X of the Colorado Consti tution). The
election partici pants shal l be required to execute agreements with
Arapahoe Count y for thi s purpose and may include municipalities
within the Arapahoe County limits, school districts within the
Arapahoe County limits , and special distri cts within the Arapahoe
• County limits and the State of Col c,r.ado.
•
2. The· November 7, 1995, election shall be conducted by
the County with the use of ballot car ~a and electronic vote-
counting equi pment .
3. The Arapahoe County Clerk and Recorder is designated as
the coordi n~ced election official and the City hereby identifies
the City c :i.erk as it's •designate d el.,ction officia l".
4 . The County shall perform the following tasks in
relation to sai d election, to wi t :
a . Negotiate an agreement with Sec;uo ia Pacif i c
Systems Corporat i o n for the pri nting of the official ballots.
b. Provide a copy of all agreements or contracts
negotiated f~r ma i l ballot elect ion supplies, e quipment and/or
2
•
•
•
•ervicea to all jurisdiction ■ participating in the coordinated
election.
c . Provide a copy of the ballot layout and the text
of the official ballot to the City for proofreadi ng before
authorization for t h printing of the ballot ■•
d . Certify the number of registered electors within
the Arapahoe County portion of the City no later than October 6,
1995.
e. Provide support on the date of the election by
telephone and in person, •hould the need arise, until counting of
the ballots is completed .
f. Provide and operate the County's electronic
vote-counting equipment. The City will be charged a prorated coat
of $71.00 for the pre-election preventative maintenance on the
electronic vote-counting equipment.
g. Provide unoffic ial results of the election on
election night by telephone or by facsimile transmittal.
h . Maintain a list of actual voters from the
November 7, 1995, election, and, upon request, generate a printed
list of, the per sons who voted following the election. The cost
will be $.005 per name .
i. Determine the "least cost• method for mailing
the TABOR notice package. Nothing herein shall preclude the County
from send Lng t.he TABOR notice or notice package to persons other
than ele::co:c s of t e City if such sending arises from the County• s
efforts to mail the TABOR notice package at the "least cost" .
•
•
•
j . Include the City'a text, as writteA and in the
order ■ubmitted, in accordance with the TABOR amendment
requirements fo r t he TABOR notice requirements for the TABOR
notice .
k . Store a ll vo t ed ballots for a minimum of s i x
months, a nd all other mat e r i als requJ.rad by law, (C.R .S. 1-7 -802),
to be saved i n such a manne r tha t t hey may be accessed by the City,
if necess a ry, to r e solve any challenge or other legal questions
that might arise regarding the election.
1. Designate Ci ty Clark 's Office , in Arapahoe
County, as a walk-in, "dr~p off • location for mail ballots. County
shall establish tracki ng and accounting processes to be used by the
City , as well as pickup and delivery of ballot boxes, in accordance
with the Secretary of Sta';e 's guidelines, for mail ballots received
at the drop off poi nt curing the designated period .
m. Provide a copy o f the Secretary of State's
approval fo r the County to conduct a mail ballot election to the
City within two working days of sai d approval.
n . No later than 10 days prior to electio~, provide
the Ci t 'j' Clerk's Office, no less than 10 sets of each "test deck•
of the Ci ty's ballot style(s), t o allow for testing of elec t ronic
vote-count i ng equipment.
o. Designate a l l of the City Clerk 's staff, who are
registered v oters ~i thin Arapahoe County, to act in the capacity of
•judge" for the purposes of recei·d ng any ma i l b a llots dropped off
i n the Ci ty Clerk's Office .
4
•
•
•
p. The County ■hall keep a careful and accurate
accounting of ti.me, supplies, coat ■ and salaries attributable to
the County's administration of the election for the City . The
City's proportional share of actual coats shall be based
on County expenditures relative to the 1995 coordinated election
including proratad share of TABOR notice.
5 . The City shall perfor,n the following tasks in relation
to said election, to wit:
a. Proofread and make any corrections to the layout
and the text of the City's portion of the official ballots before
au~.horizing the printing of the ballots.
b. Publish all required legal no t ~ces for the
City's ballot questions and candidates including the notice that is
required by C .R.S. 1-5-205, that is published at least 10 days
prior to the election which covers all pertinent information
required by statute.
c. Prepare, hand-count and deliver to the County
Clerk, the required teat deck of ballots for testing the electronic
vote-counting equipment, no later than November l, 1995.
d. Remit payment directly to Arapahoe County within
60 days of billing, for its prorated share of all costs relating to
the p r inting and mailing of the City's ballots, and City's share of
t~~ election expense described in Section 4 p . The current
~stimate of costs is $.78 per ballot card plus $.10 for each
additional bal lot card per set, co be shared by all participating
jurisdictions .
5
•
•
•
e. Remit payment to t:he County tor the prorated
coat of the pre-election preventative maintenance on th,1 electronic
voting equipment in the amount o f $71.00.
f. Enforce Campaign Reform Act of 1994 (Article 45
of Title l , C.R.S.) aa it relates to the November 7, 1995, election
in the City._
g. Comply with the provision ■ of the Uniform
Election Code of 1992 (Articles 1-13 of Title l, C.R.S.), and the
time guidelines schedule as attached hereto as these relate to the
November 7, 1995, election in the City , unless superseded by home-
rule charter or other legal authority. The City shall notify the
County of any such exception no later than 29 days prior to the
election.
h. Deliver all requests for absentee ballots to the
County for processing . Such requests shall be delivered or faxed
daily to the Arapahoe County Clerk and Recorder.
i . Provide to the County, (on computer diskette
formatted in WordP.e r fect DOS), all required TABOR notices
concerning the City's ballot issues by the date and in the manner
required by the Uniform Election Code and applicable rules and
regulations in (Rule 5 .4). Proofread and make any corrections to
the layout and text of the notices within one day of request of the
County .
•
•
j. The City shall defend and reaolve at its aole
expense all challenges relative to the ballot question ■ and
candidates, as certified to the County for inclusion in the
November 7, 1995, coordinated election.
k. Submit to the County the City's Districts and
Precinct Maps with a list of county precincts which correspond to
each city precinct.
l. Act as off-site, drop-off location for mail
ballot walk-in traffic. Maintain tracking/accounting record ■ in
accoz·d ,u,ce with County's approved process. Make all mail ballots
and a:;} ,·,priate tracking/accounting records available for pickup,
as scheduled by the Councy.
m. Remit payment to the County within 60 days of
billing,for the prorated cost of the preparation and mailing of the
TABOR notice package.
6. The City avers that it has sufficient funds available
in its approved budget to pay its prorated election expenses for
the November 7, 1995, ·election.
7. Unless otherwise agreed in writing, thia
Intergovernmental Agreement and the i n terpretation thereof shall be
governed by the laws of the State of Color ado.
8 . Should any provision of this Intergove rnmental
Agreement be determined by a court of c ompetent jurisdiction to be
unconstitutional or otherwise null and void, .'.t is the intent of
the parties hereto that the remaining provisions of this
Intergovernmental Agreement shall be of full force and effect .
7
•
•
9. Notices to be provided under this Intergovernmental
Agreement shall be given in writing either by hand delivery or
deposited in the United States mail, certified mail, return receipt
requested, with sufficient postage, to the following persons:
Arapahoe County
Office of the County Attorney
5334 South Prince Street
Littleton, Colorado 80166
10. This Intergovernmental Agreement may not be modified ,
amended or otherwise altered unless mutually agreed upon in
writing by the parties hereto .
11. Attachments: The attachments checked below are a part
of this Agreement.
Addendum A
ATl'BST:
ATTBST:
BOARD OF COUNTY COMNISSIONBRS,
C01DITY OF ARAPAllOB, STATE OF
COLORADO
Th<aaa R. Bggflt't , Chair,aan
Board of Councy i::aaussioners
of Arapahoe County
COUNTY CLKRlC i< IU!:CORDBR
Donet)'.a Davidson
Arapahoe County
Clerk i< Reco·cder
• ADDENDUM A
ADDENDUM TO THE INTERGOVERNMENTAL AGREE:MENT
FOR COORDINATED, MAIL BALLOT ELECTION
WHEREAS , the City of En glewood , Co lorado de sires to submit a question to the
properly owners o f a spec ial assessmen t concr ete district as set forth in C.R.S.
31 -25 -534 Issu ing bonds -property specially benelited ; and
WHEREAS , the City of Eng le wood and th e \rapahoe County Clerk and Recorder are
in agreement that procedures rr.oy be implemented to coordinate th is issue ;
NOW, THER EFORE . the Intergovern mental Agreement For Coo rdi nated, Ma il
Ballot Election shall be clarified to allow the City of Eng lewood, Colorado to subm it a
question to be vo ted on by the properly owners in the special assessment concrele
• district in coord ination with C .R .S. 31 -25-534 .
CITYOF 8'.GLEWOOO, CO-OOAOO
•
Date
July 3 , 1995
INITIATED BY
E lection Commission
COUNCIL COMMUNICATION
Agenda Item
11 a iii
Subject
Intergovernmental
Agreement with Arapahoe
County fc-r Coordinated
Election Services
STAFF SOURCE
Loucrishia A Ellis, City Clerk/Election
Commission Member
COUNCIL GOAL ANO PREVIOUS COUNCIL ACTION
On September 7, 1993 City Council approved an ordinance authori7ing an intergovernmental
agreement between Arapahoe County and the City of Englewood for the November 2, 1993
Coordinated Mail Ballot Election.
On August 1, 1994 City Council approved an ordinance authorizing an i.ilergovernmental
agreement between Arapahoe County and the Ci ty of Englewood for the November 8 , 1994
Coordinated Mail Ba llot E lection.
RECOMMENDED ACTION
Approve , by ordinance, an in tergovernmental agreement between the City of Eng lewood and
Arapahoe County for the November 7, 1995 Coordinated Mail B;:illot Election
Because of State Leg islation and the Taxpayer's Bill of Rights (TABOR) amendnent approved
by the voters in 1992, coordinated elections are to be conducted throughout the State by
County Clerks . Arapahoe County has advised the City o' Englewood it will be conducti ng a
Mail Ballot Election on November 7, 1995. The County has the capability of coordin ating this
election and including the C ity of Eng lewood .
• The Election Commission agrees that it is in the best interest of the electors of Eng lewood to
conduct future elections join tl y with the other political ent ities within the County. In order to
participate in the 1995 coordinated election, it is essential for the City of Englewood to enter
into an intergovernmental agreement with Arapahoe County .
Staff has rev iewed the proposed intergovernmental agreement w ith Arapahoe County and
concurs with the Commission's recommendation .
FINANCIAL IMPACT
Since costs are b ased 0 ,1 several variables , i.e . the number of registered electors in the City
ct :nglewood at lhe timt , of the election , the number of ballot questions , the number of ent ities
participating the election the financial impact is only an estimate. Based on the known facts ,
the cost of the 199!..J mu,11cipal election has been budgeted at $20,000.00 .
LIST OF ATTACHMENTS
Proposed Council Bill No. 30
Pro posed Intergovernmental Agreement for Coord inated, Mail Ballot Election