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Home My WebLink About1995 Ordinance No. 058• • • ORDINANCE NO. 5f SERIES OF 1995 BY AUTHORITY COUNCIL BILL NO . 64 INTRODUCED BY COUNCIL MEMBER HATHAWAY AN ORDINANCE APPROVI NG THE CONTRACT BETWEEN THE CITY OF ENGLEWOOD, DEPARTMENT OF SAFETY SERVICES AND THE COLORADO DEPARTMENT OF TRANSPORTATIO N, OFFICE OF TRANSPORTATION SAFETY FOR FUNDI NG A LAW ENF0!lCEME NT ASSISTANCE FUND (LEAF) PROGRAM IN THE CITY OF ENGLEWOOD, CO LO RADO . WHEREAS, the Englewood Depn rune nt of S a fety Ser vi ces, ha s submitted An applica tion to the Colorad o De pa rtment of Highways, Divi sion of Highway Safety, for funding t-0 conduct a program unde r the Law Enforcement As sistan ce Fund (LEAF) for the prevention of drunken driving and the enforcement of law s perta ining to driving und e r th e inflt•ence of akoho) or other drugs; and WHEREAS , this appl ication has been approved by the State; and WHEREAS, the LEAF Co ntra ct requir es the Ci ty of Engl e wood to provide matching funds in th e amount of$4 0,050: a nd WHEREAS, a ut ho rity ex ists in t h e la w a nd funds ha ve been budgeted, appropriated or otherwise m ade avail able and a s uffi cie nt unencumb ered balance th er eof remains availabl e use und e r th is program : and , WHEREAS , LEAF h as bee n established to provide fund s to aid in the prevention of drunken driving and the e nforce m e nt of law s pe rtaining t o driving unde r th e influenr.e of alcoh ol ar.d drugs within the State of Colorado ; and WHEREAS, the De partment of Safety Se rvi ces h a s est ,bli shed a qualified program consi stent Y.i th curren t Sta te Hig hway Safety ru lLo to coordinate efforts to prevent drunke.ri dri vi ng a nd to e nfo rce laws pe rt.sining t.o drivi ng und e r th e influ e nc e of alcohol and cirug 11 within ils jurisdic t ion : an d WHEREAS . pursuant to Sec t io n s 43-4-40 1 through 404 , C.R.$., th e State is aut,horized to all oca t e LEAF fund s by co ntract t o loca l a uth ori t ies (citi es and counti e,l to benefi t the he alth and s afety of pe r sons in Colora do by the impl ementation of local program s dev elope d by local authorities for drun ken dri ving pr eventi on and lo N e nforc~ment improvements; and WHEREAS, the Engl e woo d De pa rtment of Safet y Servi ces has a vailable the tech nical a bil ity t o properl y pe rform th e projec t as described in th e Application a nd to address th e legi sla t ive objectives of LEAF: NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS : Sw.i.iw....L The Contract be tw ee n the City of Englewood , Department of Safety Services and the Colorado De partment of Trans portation, Office of Tran s portation Safety is hereby approved. The Contract is attached hereto as ·· Exhibit A"'. Sw.i.lm...2 . The Mayor and City Clerk are hereby authorized to si gn and •ttest, respectively, th e said Contract for an d on behalf of the City Council and th e City of Engl ew ood, Colorado. Introduced , r ead in full , and passed on fir st reading on the 2nd day of October, 1995. Publ ished as a Bill for an Ordinance on the 5th day of October , 1995. Read by titl e and pa ss ed on fin a l reading on th e 16th day of October, 1995 . Pub li shed by t itl e a s Ordin ance N6..f_, Seri es of 1995 , on the 19th d,,y of October, 19n ;. £,,a!.tt Lo ucrishia A. Elli s, City Cl erk I, Loucrishia A Ell is, City Clerk of th e City of Engle woo d , Colorado, hereby certify that th e above and for egoin g is a tru e co2l'..,Pf th e Ordin ance pas sed on final re ading and '"""'""' ~ ,,.,, ., oro,.,,,. '•""-· ~,;.," 'L4,..t/ IJfl_, Loucrishia A. Ell is -2- • • • EXHIBIT A DEPARTMENT OR AGENCY NUMBER : '-=18.:9.6 • CONTRACT ROUTING NUMBER : ____ _ CONTRACT THIS CONTRACT, Made th is ___ day of ______ , 199_, by and between the State of Co lorado, for he use an d benefit of the Colorado Department of Transportation , Offi ce of Transportation Safe ty , 4201 East Arkansas Avenue, Denver, Colorado 80222 (here inafter referred to as '~he State") and the C ity of Englewood , for the Englewood Pol ice Department , 3615 S. Elati Stree t, Englewood, CO . 80110 (hereinafter referred to a:; "the Contractor"). · · · WHEREAS , autho rity ex ists in the Law and Funds have been budgeted , appropriated and otherwise m:Jde avail able an d a suffici ent unencumbered balance thereof remains ava il ;ible for payment in Fund Nu mber 403 , Appropri ation Code 3n4 , ORGN 9816 , Cont ract Encum brance Numbe r 9585 , and FEIN# 840 000583-F; and WHEREAS , req uire<. _,roval , clearance and coordin at ion has been accom plish ed from and with approp ri ate agencies ; and WH EREAS , th e Leg islaiure has crea ted the La w Enforcement Assistance Fund (LEAF) for the .evention of dru nken driving (4~-401 through , 3-4-404, CRS , replacement edition); and WHEREAS, LEAF has been estab lished to provi de funds to aid in the prevention uf drunken drivin g and th e enforcement of laws pertaining to driving under the influence of alcohol and drugs; and WHEREAS , pursua nt to §43-4-404 , C.R.S .. the State is authorized to allocate LEAF funds by contract to local authorities (cities and counties) to benefit the health anci safety of persons in Colorado by the implementation of local programs developed by the local authorities for drunken driving prevention an d law enforcement improvements; and WHEREAS, the Contractor has subm itted a LEAF project fund ing Ap 0 plication , which has been approved by the State; a nd WHEREAS , the Contractor has established a qualified program , consi stent with current State High way Sa fety ru les at 2CC R 602-1, to coo rdinate efforts to pre ven t drunken driving and to enforce laws perta ining to driving under t: ,e influence of alco hol and dru gs with in its ju ris diction ; and WHEREAS , the Contractor has ava il ab le the techni cal ability to properly perform the proj ~~'t as described in the Approved Application and to address the LEAF objectives of the Leg is lature ; and WHEFt EAS , this Contract is ex ecuted by the State under authority of29-1-203 , d3-1-106, 43-4-402 and 403 . anj 24-4 2-1 03 CRS . and by the Contractor under sections 29-1 -2 03 and 30-11-101 , 31-15-101 .S or home ru le charter, as app licable , and the .attache d resolut ion . Page 1 of 7 pag es • NOW THEREFORE , it is hereby agreed as follows : 1. The Contractor's Approved LEAF Application, the LEAF Contract Management Manual dated August 1, 1992 and LEAF Application Guidelines dated July , 1992, the State Highway Safety Rules at 2CCR 602-1, and Attach ments A, B and C are incorporated herein by this reference !IS terms and cond itions of this contract . The Contractor ac kn owledges that it has received copies of ti,e LEAF Contract Management Man•Jal , the Application Guidelintjs , and the State Highway Safety Rules . Th Contractor shall comply with all terms and conditions of this Contract. In the event of a conflict between the terms of this Contract and the terms of the incorpc,rated materials , the following priority shall be used to resolve such conflict: A. State Highway Safety Rules ; then B: LEAF Contract Management Manual and Gu:deli r.es ; then C. This Contract ; then D. Attachments A, B, C, in ti1 at order; then E. Approved Application. 2. The Contractor shall carry out the program and shall perform the activities which are specificall~ described in the Approv ed App li cation and are generally described in Attachment A (collectively , '~he project"). 3. The Contractor shall submit quarterly reports to the State detailing the performance of this eoritract according to the reporting c .tteria described in Attachment 8 . 4 . &eject Funding Provisions The total budget amount authorized by this Contract for the actual costs of the project wor1< is $60 ,050 , as described in Attachmerit C. The State and the Contractor shall participate in the payment of this total budget amount, as provided herein . A. State 's maximum share (from LEAF) B. Contractor's share TOTAL AMOUNT $20,000 (33%) $40,050 (67%) $60,050 (100%) The State shall use LEAF funds exclusively to pay for 33% of the actual costs incurred by the Contractor for the project wor1< up to the State's maximum share amount of $20 ,000 (33% of $60 ,050). Provided , however, that the State's maximum share shall not ex ceed the amount of $20,000 tor ·any reason , including if the Contractor voluntarily pays more than the minimum match amount required of the Contractor under this contract , unless this contract is supplemented in writing to that effect prior to the incurring of any cost in excess of the total budget amc,.t ;i:. The Contractor shall provide a minimum match share of $40,030 (67% of $60 ,050), either in paymer;t of actual costs in curred for the project wor1< or in the performance of in-kind services on the project, which reimbursemP.o1t be directly related to the erforcement of laws pertaining to driving under the inf11Jence of alraohol or other drugs . • Page 2 of 7 rages It is anticipated that the Contractor may voluntarily provide either payment of actual costs or in-kind services exceed ing its minimum match requirement in order to establish the project on a permanent basis , provided that it is express ly understood that any such voluntary payment or services snail not • incre Ase the State's maximum share under this contract. In add ition, if the Contractor fails to provide the total amount of its minimum match share the State's ob li gat ion to pay its perce ntage share shall be reduced in direct proportion to the extent of such failure , so th at the State's ob li gation will be reduced $33 for t.ach $67 (33%-67%) the Contractor fails to prov ide. Upon notice from the State, the Contractor shall repay the State any amount that was paid by the State and that a subsequent audit determines the Contractor exceeded the State's percentage of obligat ion under this contact . If the Contractor incurs project costs wh ich exceed the Attachment C budget amou nt without first obta ining an approval in that amount by written contract amendment, the Contractor shall be solely responsible for the pa yment of such excess costs . The Sta te share of th e tota l budget amount will be provided solely from LEAF funds . Any obligation of th e State unde r th is C1Jntract is con ti ngen t both upon LEAF funds being available for this Contract and upon the Con tra ctor providing its minimum share . The State will pay the C M tractor for the State's share of actual costs incurred on a month ly or quarterly basis , sub;'!:: :o prior review and approval by th e State of worll performance and purs uan t to pa yment procedures conta ined in the LEAF Contract Manua l. The Contractor shall mai ntai n an itemized accounting of all bi llings and other re..:ords to support all costs charged to the Contract and • shall present same to the State upon reques t. The obligation of the Contractor for all or any part of the paym1:1nt obligations set out herein shall only extend to monies duly and lawfully appropriated for the purpose of this Contract by the Governing Body of the Contractor. The Contractor hereby represents and warrants that the monies to pay for the Contractor's obligations described herein have already been legally appropriated by the Governing Body for the purpose of this Contract. 5. The effective date of this contract shall be the date the Controller of the State of Colorado approves th is contract , or such later date specified herein . The Contract shall begin ·January 1, 1996, and sh all term inate on December 31 , 1996. 6. Th e Contractor agrees that any subcontracts entered intJ by the Contractor under this Contra ct mu st meet all app li cable State and Federal requ irements and must be approved by the Office of Tran sp ortation Sa fety prior to exe~tion by the Contractor . Pag e 3 of 7 Pages • 7. •> Iimnioatioo Que tg I ass of E11oding The parties hereto expressly recognize that the Contractor is to be paid, reimbursed, or olhetwise compensated solely with certain funds provided to ttie State for the purpose of contracting for the services provided for herein . Therefore, the Con- ►or expre ssly understands and agrees that all its rights, demands and claims to compensation arising undP.r this Contract are contingent upon receipt of such funds by the State . In the event that such funds or any part thereof are not received by the State , the State or Contractor may immediately terminate th is Contract. b) Ieanioatico for Cause . If, through any cause , either party shall fail to fulfill in a timely and proper manner the obligations under this Contract, or if either party shall violate any of the covenants , agreements or stipulations of this Contract . the non -breaching party shall thereupon have the right to · term in ate this Contract for cause by giving written notice to the breaching party such termination and specifying the effective date thereof, at least thirty (30) days before the effective date o, such termination. In that event, all finished or unfi 11ished documents , data , stud ies , surveys , drawir,gs , maps . models, photographs, and reports of other material prepared by the Contractor under this Contract shall , at the option of the State , become its property , and the Contractor shall be entitled to receive just and equ it ab le compensat ion for any satisfactory work completed on such documents and other materials . . Notwithstand ing the above , the breaching party shall not be relieved of liab ility to the r.on-b reaching party for any damages sustained by the non-breaching party by virtue of a breac h of the Contract by the breaching party , and the State may withhold any payments to the Contractor for the purpose of setoff unti l such tim e as the exact amount of damages due the State from the Contractor is determined , if the Contracto r is a breaching party . • c) Ieonioalioo for Gcoveoieoce . Either party may terminate this Contract at any time that it determines that the purpose of the distribution of monies under the Contract would no longer be seived by completion of the Project. Such party shall effect such termination by giving written notice of tem,ination to the other party and specifv 1q the effective date thereof, at least twenty (20) days before the effective date of such terminatiu 8. The Contractor shall adopt a reso l. .ubstantially in th!! form presented by the State , which approves this Contract , obligates the necessary local monies to pay for its share of costs or in-kind services and authorizes a signatory to execute th is Contract. A copy of sucb resolution shall be attached to and made a part of this Contract. 9. The Contractor shall perform its duties hereu nder Gs an independ ~nt contractor and not as an employee. Neither the Contractor nor any agent or employee of the Contractor shall be deemed to be an .igent or employee of the State. The Contractor shall pay , when due , all requ ired employment taxes and compensation (and show proof of such insurance) and unemployment compensation insurance in the amounts required by law, and shall be solely responsible for the acts of the Contractor, its employees and agents . 10 . The Special Prov isi ons are attached hereto .a nd hereby made a part hereof as terms and con diti on s of this contract. • Page 4 of 7 Pages IN WITNESS VVHEREOF, the l)!lrties hereto have causod the foregoing contract to be executed by their du~, authorized officers the day and year first above written . City of Englewood Contractor: Position : Mayor Contracto1~ Position: <;hief APPROVED AS TO FORM : City of Englewood Attorney ATTEST City of Englewood Clerk CLIFFORD W. HALL State Controller By=-=-----------,--- GEORGE MCCULLAR, Controller Department of Transportation STA11: OF COLORADO ROY ROMER, GOVERNOR By GUILLERMO V. VIDAL Executive Director Department of Transportation By JOHN E. CONGER Director Office of Transportation Safety ATTEST Chief Clerk Department of Transportation APPROVALS GALE NORTON Attorney General - By ___________ _ BARRY B. RYAN Assistant Attorney General Natural Resources Section Page 5 of 7 Pages • • • · SPECIAL PROVISIONS . ~ APPltOYAL · · · ' ~_..._.._..,.____.~il.Wl ..... .._..,......, .. C.-.,Wa/ .. S....elGe6a,aN•.:a-•k--,.._PMLnil .................. ..,~ ........... ..,._..,~.,.-s...... 1. .......... 1,Mie..tlltcSUW: -~ .. ,.Mc alwr* nnai, rllClll~ui NIIII .......... ,_.,.. ... ,_,_. --C ~ .......... llM ~ _. •••il ... llc. · J.lr._...nct ........ ,-,-e1-.._G!1y......, .. 1an, • ..__.,.,.._CftC'UiM.npur,-.-w...._•.,,.._elu7 ~ ...._~~,-t.oa...._•.._,...._...,.,_.._S&IIIC.61......, .... ..,°" ..... .,...,,..,__.,_,,_......-~ ill6"~4•17u.....;_,4dj,.. .. 1MSl.-.tr.cW ... .,iftlip*nMl"IC1.• .... 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Collin• ---~ L-18-96 : To increase and improve the enforcement of the laws pertaining to alcohol and drug related traffic offenses within the City of Englewood by performing the activnies described in the Approved Application and summarized below . 2 3 • A Provide officers through out the term of this contract to perform DUI enforcement duties and activnies within the City of Englewood as stated in the Approved Application . Conduct at least two sobriety checkpoints or saturation patrols during 1996 . This can be in cooperation with a nearby agency or solely by the Englewood Police Department. Make all reasonable efforts to increase the DUI alcohol and drug relatfld arrests within the City of Englewood by 20% fr om the 1995 level. COLORADO DEPARTMENT OF TRANSPORTATION ---•~• LEAP CONTRACT ATTACHMENT B------~~~• L-lP-96-Englewood Police Pepartment 1 ). Each quarter the Contrdctor shall submit a report to tht: Office of Transportation Safe ty in accordance with the LEAF Contract Management Manual . The Quarterly Reports will state all activity accomplishments as requ ired by Contra ct Number L-18-96 during the reporting period. The Englewood Police Department is encouraged to use the LEAF ~oftware package when comp ili ng data and submitting the requ ired rEpr 1s. Starting in 1997, all rec ip!ants will be requ ired to use the software so th.it the State can bette r manage this prog ra m. 2). No payme~t for cos t in curred during the reporting period will be reimbursed by the Office of Tra nsportation Safety if such Quarterly Reports are not current. 3). Upon completion of all LEAF activity the Engl ,wood PolicEl Oepartmer.t will subm it a Final Report in accordance with the LEAF Contract Manag emen t Manua l. COOT Fonn •1 093 11,92 • 00 DEPARTIIENT OF TRANfiPORTATION CONTRACT ATTACHMENT C L-18-96-Englewood Police Department REVEN!JES Source of funcla TOTAL LEAF • $60,050 $20,000 Category Total Personal SeNices $55,800 Operating expenses $4,250 Capita l equip~~'. $-0- .arei expenses $--0 - TOTAL $60,050 Local $40,050 COOTFonn 11093 11192 • • COUNCIL COMMUNICATION D ate Agenda Item Subject Law Enforcement Assislance October 2, 1995 10 a ii Fund Gran t Initiated By Staff Source Tom Vandermee, Safety Services D epartmen t Safety Services Division Chief COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Counci l has approved the Ci 1y's participation in previous years (199 1, 1992, 1993, and 199 5). RECOMMENDED ACTION Scaff seeks Counc ,I support for a bill for an ordinance approv ing the law Enforcement Assistan ce Fund (LEAF ) cont ract L-18-96, enabling the City of Englewood to enter into a contract with the Colorado State Department of Transportalion , wh ich grants the Cily money to be used by the Depa rtme nl of Sa fety Services for DUI de tection and enforcement. BACKGROUND , ANALYSIS, AND ALTERNATIVES IDENTIFIED The proposed ordinance would all ow 1he Departmenl of Safely Servi ces to accept LEAF grant money for use in the de1ection and apprehension of DUI drivers within the City of Englewood. The Englewood Police, in accordance with stat e motor vehicle laws, and with the preservat ion of life and property in m ind, actively investigates DUI violation s with 1he intent of removi ng drunken drive rs from 1he City's slreets. Acceplance of LEAF grant money enab les lhe department 10 enhance il s DUI enforcemenl effort s by allowing 1he department 10 pa y for and dedicale more officers and equipmenl 10 ch is apprehension effort. Al 1he presenl lime, apprehension efforts are depend anl on officers at1empt i ng lo delecl 1he D UI driver belween assignments. LEAF grant money would allow the de11artm en t to hire officers , on an overtime basis, specifically 10 delect and apprehend D U I drivers . Th e pas sage of chis ord in ance should ha ve no long-range i mpact on olher Cily departmen 1s . Th e ordinan ce is a requirement of 1he granl process . FINANCIAL IMPACT o fi nanci al impact 10 1he Cily would occur. Local agen cy matc h funding required by the granl would consis t of exis 1ing "in kind " previously budgeted resources . LI ST OF ATTAC HME NTS Pr oposed Ordinance