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Home My WebLink About1996 Ordinance No. 017• • ORDINANCE No./2 SERIES OF 1996 BY AUTHORJTY COUNCIL BILL NO. 13 INTRODUCED BY COUNCIL MEMBER HATHAWAY AN ORDINANCE APPROVING THE RENEWAL OF AN INTERGOVER..'ThiENTAL AGREEMENT BETWEEN THE CITY OF ENGLEWOOD, COLORADO AND THE CITY OF SHERJDAN, COLORADO WHEREBY ENGLEWOOD WILL PROVIDE THE CITY OF SHERIDAN WITH VEHICLE MAINTENANCE . WHEREAS, the City of Englewood ha1 been servicing the City of Sheri dan's vehicles since Deumber, 1992; and WHEREAS, the City of Englewood and the City of Sheridan desire the renewal of the agreemeat whereby Englewood provides Sheridan wi th vehicle maintenance; NOW , THEREFO:U:, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD , COLORADO, AS FOLLOWS : ~-The intergovernmental agreement between the City of Sheridan and the City of Englewood, Colorado for vehicle maintenance, attached as "Exhibit A", iB hereby accepted and approved by the Englewood City Council . The Mayor iB authorized lo execute and the City Clerk lo attest and seal the Agreemeat for and on behalf of the City of Englewood , Colorado. Introduced, read in full, and passed on first reading on the 15th day of April , 1996. Published as a Bill for an Ordinance on the 18th d&y of April , 1996. Read by title and passed on final reading on the 6th day of May, 1996 . Published by title as Ordinance No .,:'l, Series of 1996, on the 9th day of May, 1996. £fu.J(l) Loucndua A. Ellis , City Clerk I , Loucri shia A. Ellis, City Cl erk of the City of Engle•· . ..od , Colorado, hereby certify that the above and foregoing is a true copx.pf the Ordinanc, pass d on final r ending and publi,hed by title as Ordinance No. CL Series of 199f . ·J~ -1 - EXHIBIT A CONTL\CT THIS AGBEDIBNT, 111tered Ult.. •,hll __ day of ___ ~ 1996 by ud betweec th• City of Enclnood, wbma ad.ir-ill ~ South Elatl Stn11t, Er-,!ewood, Colando 90110 and The City Of Sheridan, whDle addnM i! 4101 South Fed&ral Eoulevard, Enslawood, Colorado 80110. TERl\fS O'i' CONTRACT NC'W THEREFORE, rr IS AGREED by and betwND the City of Enalewoocl and the City of Sheridan that: 1. The City of Enclewood, Colorado shall perform the followinJ services: The City of En,lewood shall perform all neceuary npaira ud maintenance 011 the vellicles owned by the City of Sheridan to the City of Sheridan'• satimcti011, and the City of Sheridan ahall pay to the City of Englewood ior such services the sum of thirty-four Dalian ($34.00) per hour, in addition to the cost to the City of Englewood of any parta or outaide vendor charges plus Twenty percent (20%) handlinJ fH . 2. The City of Englewood will proceed with the performance of the services called for in Para,raph No . 1 OD January 1, 1996 and the C011tract shall terminate OD December 31 , 1996 . Three additional one (1) :,,,ar P'-r-iud.• may be necotiated by the City Manager or ha deoiroee . 3 . Some maintenance of the City of Sheridan's vehicles shall be performed by the City of En,lewood according to a schedule to be made by the City of Sheridan and approved by the City of Englewood u part of this agreement. and shall include work requested by Sheridan or work identified by Englewood during inspection of the vehicle . 4 . The City of Englewood sball repair any vehicles of the City of Siloridan delivered to the City of Englewood for that purpose in a good . workmanlike manner . 5 . The City of Englewood and the City of Sheridan agree not to : refuse "' hire, discharge, promote, demote or discriminate in any matter of compensation; performance, services or otherwise, against any person otherwise qualified solely because of race, creed, se1, color , national origin or ancestry. 6 . This Contract may not be modified , amended o· otherwise altered unleu mutually agreed u pon in writing by the parties. 7 . The City of Englewood by 'lI!d th rt"•rh its employeeo and agents shall be considered for all P\ll"JY ~ .:5 ot ::...l-i • 1...\.u tr1ct, to be independent contractors and n ot employees of the ' ity \i~ S"t.\Ct" ,· an . 8 . The City of Sheridan by and through its employees 'l!ld agents sball be considered for all pu,poses of the Contract, to be independent contractors and not employees of the City of Englewood . .J . • • • • 9 . The Ctt;y at En«l-oocl lluil1 not U1icn er -.rtr itl ID-ill die Contract without the written c:oment of the City al Shmdan. ~ unautbariad uaip1111ont or transfer lhall renc!or the Oontn<t null, void and of no elrect u to th• City of Sheridan. 10 . The City of Sheridan lhall not euicn or tnmfar ita intenttt in the Contract without the written CODHnt of the City of En,lewood. Any unauthorized uaicnmont or tramfer 1hall render the Contn<t null, void end o( no elrect u to the City of En,lewood. 11 . The City of En,lewood lhall be rapolllible for the proli,uional quality, technical eccurac:y, timely completion and the ooordination of the rwpain under the Contract. The City lhall, without additional campeuation, correct or reviH any erron, omiuiona, or other deficienciea in its oervic:es related to the Contract. 12 . Either party al the Contract may terminate the Contract by giviq to the other party 30 da11 noti<:e in writin1 with or without good came lhown. Upon delivery of such notice by the City of Sheridan to tha City of i:n&Jowocd and upon upiration of the SO day period, the City of En,lowood lhall diacootinue all services in connection with the performance of the Contract. NJ IC)0ft u practicable after receipt of notice of termination, the City of En,lewood lhall submit a statement, showing in detail the servicel performed under the Contract to the date of termination. The City of Sheridan shall then pay the City of Englewood promptly that proportion of the preacribed charps which the services actually performed und er the Contract bear to the total services called for under the Contract. less such payments on account of the charps u have been previously made. 13 . All notices and commwucations under the Contract to be mailed or delivered to the City of Englewood shall be to the followin1 address : Director of Public Works City of Englewood 3400 South Elati Street Englewood , Colorado 80110 All n otices and commwucntions pertaining to the Contract shall be mailed or delivered to the City of Sheridan at the following address : City of Sheridan 4!01 South Federal Boulevard Englewood . Colorado 80110 14. The terms aod conditions of the Contract shall be binding upon each City, its successors and assigns . 15 . Nothing herein shall be construed as creating any per,ional liability on the part of any officer or agent of any public body which may be ;,arty hereto, nor shall it be construed as giving nny rights or benefits h ereunder to anyone other than the City of Sheridan and the City of Englewood . -2 - T.N Wll'NE88 WDllllOP, tbe putiM bor'IIII ban tlUCUt.d lbia Coalnct tba 417 111d ,-r l1nt wrltta oboft. ATl'BST: CITY OF ENGLEWOOD Loucriahia A. EJ!ia , City Clerk Tbamu J . Buma, Mayor ATI'EST: CITY OF SBElUDAN -3- • • • • • Date April 15, 1996 INITIATED IIV COUNCIL COMMUNICATION Agenda Item 10 a 11 SubJect Sheridan Fleet Main tenance Contract Department of Publ ic Wo<1<s I STAFF SOURCE Jim Kavlnsky, Manager of Opemlons COUNCIL GOAL AND PREVIOUS COUNCIL ACTION This proposed Intergovernmental Agreement is an example of regional cooperation , which Council set forth as a goal for 1994 . Council apprnved similar fleet ma intenance agreements wi1h Ille City of Sheridan for 1993 , 1994 and 1995. RECOMMENDED ACTION Staff seeks Council approval of a bill for an ord in ance authoriz ing the Mayor to sign an lntergovem,nental Anreement with the City of Sheridan for fleet ma intenance . BACKGROUND , ANALYSIS, AND ALTERNATIVES IDENTIFIED The City of Englewood has been servicin g City of Sheridan vehicles since December , 1992 . The agency continues to provide basic maintenance , su ch as oil changes and lube jobs, but brings more complex jobs to Englewood 's Servicenter. The City of Sheridan has been satisfied with Ille services provided by Eng lewood and is interested in continuing our WOlking relationsh ip at the revised hourty rate of $34 .00 per hour. FINANCIAL IMPACT Throughout 1993 , 1994 , and 1995 , !he Servicenter Garage took on the additional workload of servicing Sheridan 's fleet ve hicles . This has been accompli shed wi1hout add ing addltional staff. Income from the Cilv of Sheridan helps defray the cost of provid ing fleet maintenance services to all Englewood departmen t:: _,nn,atl\d 1996 revenue • $16 ,000 .00 . LIST OF ATTACHMENTS Proposed Ord inance