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HomeMy WebLinkAbout1996 Ordinance No. 039• 10 b 1v ~ //{-rte, ORDINANCE NO .~ SERJES OF 1996 BY AUTHORITY COUNCIL BILL NO. 43 INTRODUCED BY COUNCIL MEMBER HATHAWAY AN ORDINANCE APPROVING AN INTE RGOVERNMENTAL AG REEME~T BETWEEN THE ARAPAHOE COUNTY BOAR OF COMM ISSIONERS J3.Y AND THRO UGH iHE ARAPAHOE COUNTY CLERK AND RECORDER AND T ilE- CITY OF ENGL EW OOD TO CONDUCT A COO RDINATED ELECTION ON NOVEMBER 5, ~996 . WHEREAS, pursuant to the Uniform Election Code of 1992 , governmental entities are encour aged to '--oo perate and consolidate el ec tions in ord er to reduce taxpaye r expe nses ; and WHEREAS , Arapahoe Cou nty and the City of Englewood have ,\etennined that it is in the best interest of the taxpayers and the electors to conduct o roo rd.inated election fo r the No\•embe.r 5, 1996 election ; and WHEREAS , the Colo rado Constitution Article X, Section 20, ,equires the producti on of a mB.lled notice (-rA..BOR " Notice ) con cerning cert'lin hal lo , issues th at vtilt be submitted to the elect ors of Arapahoe County and the City of E ,glewood; and \VP:EREAS , the TABOR noti ces of several juri sdictionf • 1 ~ ~v be sen t a.s a packa ge wh e re jurisdidions ove rlap; and WHEREAS , ther e s hould be county-wid e coord inati on of the production and maili ng of th e TAB OR notice package to effectuate th e purposes ofs "d constitutio nal ~ecti on : and WHEREAS . the Count y and the City of Englewood desire to set forth their res pectiv e :-es po nsib il.it ies fo r th e Genera l El ection and for th e production and mailin g of th e TA.tJ OR notic e packa ge pur suant to the Intergov emm ent.al Agreem ent : NOW , Tlii:I\EFORE , BE IT ORDAINED BY THE CITY COUN CIL OF THE CITY OF Et-:G:..EW-)0D. COLORADO , AS FOLLOWS : ~. Th e Ci ty Co uncil of th i:' Cit y of Engl ewood . Colorad o hereby approv es an int ergove rnm ental agreement betw een U1.:-Arapahoe County , by and through th e Arapahoe Co unty Cle rk and Record er, and the City of En glewood to corduct a coo rdin ated electi im November 5, 195-6 . Tl.e In ·:ergov emmental Agreement For Coo rdinated Elec ti,m is hereby acce pted ,.nd a p~roved by th e Englewood City Co uncil and the Mayo r is authoriz ed to execute· and the City Clerk to attest and seal the Agreement for and o~ behalf of the City of F.ngl ewood . Stttiw:L.2 . Th e Inte rgovernm i?nb:ti Agree mt:nt For Coo rd b at ed E\ection is atta ch ed hereto as "'Exhibit A." Introd uce d. read in full , and passed on fir s t read ir,;g on the 19th day of Aubru st , 1996 . -1- Published .. a Bill for an Ordinance on the 22nd d~y of August, 19?6. Read by title and passed on final reading on the 3rd dny of September, 1996 . Publis hed by title as OT1W1-.,ce No . 14, Series of 1996 , on the 5th day of September, 1996. 1, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the abo,·e and foregoing is a true cop~}}f tJ,e Ordinance passed on final ..... ~· ...... ~ ., "'· -o ... _ • .,,_ L (}/IL,, Loucrishia A. Ellis • -2- • • • ".EXHIBIT A" ~ IGPDNDI"' .ca COOJlllllG'l'KD IILSC'l'IOlf Thia Intergovermi,antal Agreement ia entered into by and between the Board ot County Commiaaionera of the County ot Arapahoe, State of Colorado and th• Arapahoe County Clerk and Recorder (hereinafter jointly referred to aa the "Collllty•), and the Citv of Ena lewo o C WHEREAS, pursuant to the Uniform Blection Code ot 1992, aa amended , governmantal entitiea are encouraged to cooperate and consolidate election ■ in order to reduce taxpayer expanaea1 and WHEREAS, the County and the City of Englewood have determined that it is in the beet intereet of the taxpayer• and the electors to conduct a Coordinated Election at the November 5, 1996 election; a.nd WHEREAS, Colorado Constitution Article X, Section 20, requires the production of a mailed notice ('TABOR" Noti c G) concerning certain ballot issues that will be submitted to the electors of the County and the C:. ::·: o: .:::iglewood and WHEREAS, the TABOR notices of several jurisdictions are to be sent as a package where jurisdictions overlap; and WHEREAS, there should be county-wide coordination of the production and mailing o f the TABOR notice package to effectuate the purposes of said constitutional section; and WHERllS, th• County and the Citv of .Englewood deair• . I ~o aet forth their reepective reeponaibiliti•• tor th• coordinated •. elect -on and tor th• ~reduction ~nd mailing of the TABOR notice package pursuant to the Intergovernmantal Agreamant . NOW, THEREFORE, IT IS AGUED by the County and the C~-~' ti..V:,_,._o.._f.....,.;_.n.,g...,l..,e..,w,.,o,_,o,.,c=------a• follow ■: 1. The November 5, 1996, election ■hall be conducted aa a coordinatr.d election in accordance with the Uniform Election Code of 1992 (Articles 1-13 of Title l, C.R.S.) and TABOR aaandment (Section ,o of Article X of th• Colorado Constitution). The election pa=tic~pants shall be requ~r•d to execute agreements with Arapabce County for this purpose and may include municipal ities within the Arapahoe County li.mita; school district ■ within the Arapahoe County limits and special districts within the Arapahoe County limits and the State of Colorado . 2. The November 5, 1996, election ■ball be conducted by the County with the use of ballot card■ and electronic vote- counting e1',lipmen t. 3 . The Arapahoe County Clerk and Recorder is d esignated as the c o ordinated election official and the C~tv o : En olewooC juriadic tion be:-eby identifies ~:i e Enol e wooc Ci t v Cl,e!ll'a i t• a "designated election official •. 4 . The County shall per!or:n the following tasks in relation to sa:d election, to wit: a . Nego t iate a.n agreement with Sequoia Pacific Systems Corpo=ation for the pr i nting of the official bal lots u t ili zed f o= Absentee and Ea=l y Vo t i ng . 2 • • • b. Provide a copy of all agr•-ent ■ or contract ■ negoti~t•d for election ■uppli••• equipm■nt end/or ••rvic•• to all jurisdictions participating in the coordinated election. c. Provide a copy of the ballot layout and the text of the official ballot to the Ci ty ~f Englewood for proofreading before &uthorization t:o bagin printing of all b&llota begins. d. Certify the complete nwnber of regiatere d electors within the Arap&hoe County portion of th• Citv of Englewood no l&ter than October 16 , 1996. e. Provide aupport on the date of the election by telephone and in person, should the need arise, untii counting of the bal l ots is completed . f. Provide unofficial result ■ of the election on • election night by telephone or by facsimile transmittal upon rec;J.est. • g. Haintain a list of actual voters from the November 5, 1996, election, and, upon requaat, generate a printed list, of the persons who voted following the election. The cost will be $.005 per name. h. Determine the •least cost• method for mailing the TJ>-B OR notice package. Nothing herein shall prec_ude tt·e County from sending the TABOR notice or notice package to persons other than electors of the City of Englewood if ■uch sending ar~ses from the County 's efforts to mail the TA.BC~ notice package at tht "least cost" . i. Include the Cit ' of Englewo od text, aa wri tten and in the orde~ ~ubmitted , in QC Cordance with the TABOR amendment r aquirU1ente for the TABOR notice requirement• for the TABOR notice . j. Store all voted b a llot• for a mini.mum of 4 ;;i ._ month ■, and all other materials required by law, (C .R.S.l-7-802), to be ■aved in ■uch a m.aru,er that they may be acce ■■ed by the p n rticipati ng juri ■diction, if nece ■■ary , to ruolve any challenge or v::her legal que ■t i on ■ that might ari ■e regarding the election . k . The County ■hall keep a careful and accurate accounti n g ~f time, ■uppliea, printing co ■t a and aalariea at t::..but:a l: 1 .~ c:, the County · a administration of the el e ct i on for the jurisdi cti · . ..1 . The participating :1ur is dict i on'■ propoI ~i .:-nal ■hare of a c tual c oat• shall be baaed on County expenditures relati ve to the No v wnb ~= 5 , 1 996, election, i n cluding prorated share of TABuR notice. l. Appo i nt, compensate , inatruc ~ and o v ersee the boa:::! of canv assers. m. No .1.ater than 10 days p s ~or to e l ection , provide the participating jurisdiction, no less than 10 ■ets of each •test deck • of the jurisdiction~ ballot atyle(a), to allow for testing of e l ect=onic vot e-counti ng equi pment pertainin g to Abae.ntea and Ea:ly Voting. n . En:orce Campaign Refor.n Act of l9 i~ (..rtic,e 4; o! Title l, C .R.S .) 4 • • • ., • s. Th• City of Englewood toll< •ing ta ■k■ in relati@ to ■aid election, to wit, a . Proofread the layout and the text of th• jurisdiction'■ portion of the o Lficial ballot■ before a•1thorizing the printing of all hallo, •. b. The City of Eng lewood i ■ to publi ■h all requirQd legal notice ■ for tbe juri ■dictiotia ballot que ■tion■ ar.d candidates, including the notice that is required by C.R.S . 1-5- 205, that i ■ publi ■hed at lu ■t 10 days prior to th• elec!:ion which covu·s all pertinent information required by ■tatute. c. Prepare, band-count and deliver to th• County Clerk, the required te ■t deck of ballot ■ for te ■ting the el.ectronic vote-counting equipment , no later ;;ban October 30, 1996. d . Remit ·,ayment directly to Arapahoe County within 60 days of billing for it ■ prorated ■hara of all co ■ts relating to the print~ng and mailing of Ab ■ent•• Ballots, 3arly Voting Ballots and the judges cost associatad with Early Voting and all other election expenses described in Section 4 k &l .The current esti.m&ta ot costs is $.78 per ballot card plus $.10 for each ad<E.tional ha-lot card per set , to be shared by a ll participating j urisdi ctions for Absentee and Early Voting. e . Comply with the provisions of t:!la Uni!or.n Election Code of 1992 (Article ■ 1-13 of Title l, C.R.S.), and the · ti.me guideline ■ schedule as attached hereto as these relate tot~~ November 5, 1396, e l ection . The C:tv o: £nclew~or. aball noti!y the C ~c.:1Ly a= any exception no later than 29 days prior t~ the elect.ion . f. Prov:!.!le to t :1e County, {on comput.er clialtette for,1&tt e ,n WordPerfect r~s), all required TABOR notice• conc•rn !.ng ell• partic:i.p,.,ting ju:·~~cliction~ ballot iaau<>·• by the date anc in th• lll&llller requirec:. hy the Unifon, Election <.:ude and app licab. e rules ■lld regulations i n (Rule S.t). Proofread and make any corrections to the layout and text of the notice• within on• day of the requeat of the County . g. Th11 City of Er,clewood ahall defend and reaolve at it ■ aole e:,:palllle all cJall 'lllge• relative to the ballot questions and candidates, •• certi f i ed to the County for incluaion in the November 5, 1996, coordinated election. h. Submit to the County" copy of the participating j urisdiction's Map with the li ■t of county precinct• which corre ■pond to the County . i. Remit payment to the County wi thin 60 d ays of billing for the prorat.,j coat of the preparation aud mailing of the TABOR notice package . J · Order and deliver a certified copy of the p=ope:-t.y o~mers .... \st for the Ci t.v of .=:nal tl __ w-=o-=o-=d'-----' (if deemed applicable.) 6 . The Ci ~y ":: E:~.g l ewooc! avers ,-·.1at it has suf!icient funds available in its approved budget to pay its prorated e l ection expenses for the November 5, 1996, elec t ion . / • • • ' • • • 7. 11nl•■-otherwi•• agreed in writing, thia Intergovenu.wital Agr•-t and th• interpretation thereof •hall he gover.n~d by the law• of th• State of Colorado. s. ShouJ.d any proviaion of thi• Intergovernmental Agreement be determined by a court of c0111petant juri•diction to be unccnatituticnal er oth•rwi•• null and void, it i• the intent cf the parti•• hereto that the remaining proviaicna of thia r.ntergovermuental Agreemant ahall be of full force and effect. 9. l,otic•• to be provided under thi ■ Intergovernmental Agreement ■hall be given in writing either by hand delivery or depoaited in the United State ■ mail, certified mail, return receipt requested, with ■ufficient po ■tage, to the following person ■: Arapahoe County Office cf the County Attorney 5334 South Prince Streat Littleton, Colorado 80166 Citv o f Englewood Office o~ the Ci~y At t or~e y 3400 Sc •1 th Elau Street Engle·· ~. CO 8011 0 10. Thia Intergovernmental Agreement may net be 110dified, &J11ended or cthe:-wi ■e altered unless 1111.ltually agreed upon in writing by the pa:ties hereto . 11. Attachments: The attachments en the fellowing page(s) are a part of this agreement. 7 Adden.d\1111 A !OIIB: __________ _ nTLB : ___________ _ BOUD OP COURTY COIIIIJ:SSIOHBIIS, COURTY 01' All.PAJIOB, STATB OP COLOUDO Polly Paga, Chairpara011 Board of County Coaaiaai011ara of Arap&bca CoUDty ll.l.PABOB CO'IJHTY CLDJ: a UCORDD Donetta Davida011 Arap&bca County Clark a llacordar ' • • • I 1-day 111..,,. ..... ,,c.-.. ..... ~ ...... (A1!.-1S-,. ..... ~llllolllla) Lue <la)' IO~ pollm& (llml aipl l'lr 1111 i'may llllalla. (At laa ll diya bob,, ila ol-.:a) . I Laa day l'ordlo-clat111p-otllll,-Y!!lil:llall. (AJ. 1-10 dlya .......... --> I X-day .. ·--,.... willlda--, ui-. ... i-la ,;QOp11. (AJ. lalC J IIIOllllll ·bdm dio O....Elmioa) . 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(No lalu Ihm IA'.' 1411, day !D.IJnwq tbt p,i.mary ola:lioo) l•J.106 1~(1) 1.-101 AltV,Soo. l (l) Ralo9,6 1·'"117 Att vt Sec 2S l..S-102..$ 1 .... 116 1-1-104 (32) l-lG-30 1 (l) 1+91.:(l) 0B1ECIJONSTOS0MINAUONSAN])OESIGNA'IJONSWOSTBlil'limlN'OllING I~ (l) WITHIN ! DA Yli AYil:JI. 1lm Sl'ATiiMENT OP $0PFICl!NCY HAS IEiN ISSOlll), ~~=A~=rlSO~~~ASS~V~1g 1KE PRO'rEST AND ISSUli FINDINGS 01' l'4C1' 4ND CONc:t.DSIOllS wmml 72 HOURS AITER lHE HEAll!NG. -4- 1-10-304 '(' • ~!t~ ~J~ ~ ? ? ~ f? ? ~ ~ir ~ J J J J I l . : ! :-: V\ .. 00 .. '4 .... .. .. ... .. --SJ ~ ::: ~ u ~ -('. ~~ ~ir ~ii ul Usi t.l i ~. i fi JtAi if( p@f ~-ii ji_Wi f i' ~, ai ~ .. f!lte Kil iit !~~ h Ut ,r~ '<~!" gJ·2. Br~if h b nr-t r-t t f.t li !J] i-;j: r ~ j.mi li -!~(. ~! fa-; ~ ,. ~i [ tr, I~ iJ r ~i ti := !.i J,e ! ff . [ t~I-'i s f!J 1,3· ~~l I-I· -~ lf ff f,_,1 if 11 rt u ~ii t11 t r:f n t!t ,, -•11 ~ r l ' ;i ,i-·=d !t 1 ~ ~ 'rt ih · ~fl ,, It·, U .h) J J f ~ r, [! 'ff~ t.f i ti ~ !J -0 ~ t fol • ![ tfj ' 1• : -a: I• l i 6 Jl ~ . lf I e ~ ~ fl'l! lf ~ ~if r I 11 ·18 1 ? r~ ,. 11 J if11J f f f I }sf 11 0 I ~f . Ir a. [ 8 r . ii. 1-3 ' t u· [ I j · ;l (! · l -<[ •~ J t t I r -1~ -; ( ft · r i r iri SI [ l!l Jf It ! l f t !1'11. ,. f ;. F i J i~ J K I· t [ ' I j ' I a. 'l f I 'I ~~ ! ~J i ? I ~ t' ! '{~ 11 , J, ij J Jl ~ i ir J· r l J jt f " ~I~ I Jr n I J ,r~ ~ ~ i~ i !t ~:c ~ t ~';:; t t ~ I ~ ~ ';' 0 I .?< ~ !"~ ~~ §~ .< a t<! !:I .< § ~ ~ ~ t-a ~ 3 3 II' ir~ fl 2 II' ~ :s :fl !! E i,.-.i:; ~ -I:! --::i -::i -I!, .:i ~ ~ ~ ~ • 3: . • 011.!5 .tilZl,y ::J...t.lD It 1111 Mlly -• po1111&,-. llr .. (laaal .lilllCIII& (llU)'I Ibo~ .01:s.21 1AM 4ay ..,_, ~ ot-i. or 1111 -...., palldCII pa1io1111 appollll._. or ea-rm 1i. a-.i EloolicD. (Al '-15 U)'l boba,dio oiooliaa) Oc<.l4 w, day to paa pallill&,lipo for 1111 G-1 Elooli&. (Al lout 12 U)'I bol,n,11,o ela=aa) Oc<.l6 wtdayfor01111111J'clcm1D~ofillaGoimolllla:liai. (A: loaal 10 doya bdan,tlio . 0::.29 !Mt day far....._.,, clcblO 6io~plau fordioir .-.u:---.fldlilia. (Al lcul I wml: boA:ml lJllf bollocs at .....i ~ · OCllllllillc oflllc ...... ...i Oldy vocen ' bollo<s 1111)' l:itp Ibo Mcadq W.... Ila aLslioa) I N.,...1 usiday~ farm..,.boll<>Cfmtlllc;-iEle:lim. (Priday llloelooliaa) I Nlff.1 Lui day far ...i, 'POliDs al 111D !CT-· polliac pi-far Ibo c.-1 Elot:aaD. (fziday ~ -o:--i El"""10) Nw.5 GE.~ EUCTION CPalls opea 7:tl • ID 7:IO pm) I New . s ~ ...... baJlcl~-•--pnarlD 5:00J111111At-=-l10-da 7:00 pm .., Gaal EJ.:liao day. Nlff.S AIi ....,._ bolloll lilall be iA die la,a of lb< OOllllty ded: DO 1ar dal 7:00 pm. .N.,,..6 ~ boab op,DJlbe day lllz<lbe G-1Eioc:liaaml allddmodn,plnlical lllall bc,c.am& ctxll~ .. of 'l'" clltc lllc rcpalllm-~- i Na,,. 6 eo=y !!om! or em-lblll ~ o!llml ......i o1-Car 11» Gc.11 Eloolic» Ila-. md imm:lllalcl• clclivcr1a ~"' ~ Na\'. IS (No 1uor 111m il. !Olli day d,o GaMI · Ne,.. IS L&,l da:J • bo,lot;..F"i-, araw--r ~•-ofobo G-11lloooiac, att!lcir...,,_... (W,;\m, 10 dly, aflo< 11,o cla:liol,) N .... 21 5o=t. ,Y of Sell< shall pr,:,coed to CIIIVUJ lilt -cl tl,o Gc.z:al lilocicm.. (16 d&:• aJlcr lbe olec:icD) N'".lS ult d&J fw Sccmaty of SC... to .,... • -of 11,o G....iolal Eloclioa. (20 day, a&r mo clec:!ia,) Dec. s l.."1 d&ya losm1andldlleca,,,..,-1""""""111ba:OW11..._oi ll>eG.....ni :Elodiao. (Wllhin 30 ciays .&r ll>e Gaicralikclioa) De,:.S L,st day to c.omple<a a 1111mo1y '"""""'o! dlo Gal<ai Elocacc. (30 d&r, aft4 rht cla:,ico) • ........,,._,. .... .,M! l+ll6 1 ... wro 1..S-106 1-S-205 (I) blo 9.6 l-&•117 14•103 (l) 14-116 l•l•llM (17) 14-lll (1 ) (b) 14-114 (l) l❖lll2 (5) 1-10-102 (1) H <>-304.5 1·10-103 ('%) 1-10-30 1 (!) 1-10-304 1-10-301 (2) TOTAL P. 0-0 • • • Date August 19 , 1996 INITIATED BY Election Commission Agenda Item Subject /() 0..,.. TJt. lntergovemme,ntal Agree men t wit h Arapahoe County for Nov ember 5 , 1996 Coordinated Election STAFF SOURCE Lo ucrishia A . Ellis , Ci ty Clerk/Election Commission Membe r COUNCIL GOAL AND PREVIOUS COUNCIL ACTION The City of Englewood partici pat ed with Arapahoe County in conducting coo rdinated e lect io ns in 1993, 1994 and 1995. City Council approved Ordinance No . 28 , Series of 1996, submitti ng to a vote of the registered electors of the C ity of Eng lewood . al the next mun icipal election , a ba llot issue authorizing the issu ance of general obl igation bond s of the City of Englewood for the purpose of financing the constr Jction of improvements to the City 's water system and the purchase of water proce ss ing equi~~ment including a ll necess ary and appurte nant faciliti es. RECOMMENDED ACTION Approve , by ordu,ance , a n intergovernmenta l agreement between th e City of Englewood and Arapahoe Co unty fo r the No vember 5 , 1996 Coord inated El ection . Because of Sta te Leg islation and the Taxpayer 's 8 111 of Rights (TABOR ) amend ment , approved by the vote rs in 1992 . coordinated election s are to be conducted throughout the State by County Clerk s . Arapahoe County has advised the Cit y of Eng lewood it will be co nducting a po lling place e i;;c•ion , as it is a part isan elect ion , on November 5 , 1996 . The County has the capability of coordinat ing th is e lection and including the City of En glewood . The Elect ion Com mi ss ion c:gree s that 11 is in the best intere st of the electors of Englewood to con duct future e lection s joimly w it h the other pol itical entities with in the Cou nty. In order to particip ate in the 1996 coord i,,ated election , it is essential for the City of Englewood t" enter in to an intergovernmental ag : eement with Arapah oe County . Staff has re·✓1ewed the ;:iropo sed int ergovernmenta l agre ement N1th Arap ahoe County and concurs w it11 the Com:niss ,on's recommendation . FINANCIAL IMPACT Since costs a,e based on several variables , i.e . th e number of registered electors in the City of Eng lewood at the time of the election, and the nu mber of ent ities part icip ating in the ele <:tion . the '.inanc1al imract Is only an est imate . Based on the known fa cts the cost of the 1996 :nunic 1pal e lect ion has been budgeted at $2 0 .000 . LIST OF A,TACHMENTS Proposed Cov1c1I 8 111 No 43 The Intergovernmental Agreement Is attache d as Exh ib it A