HomeMy WebLinkAbout1996 Ordinance No. 039•
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ORDINANCE NO .~
SERJES OF 1996
BY AUTHORITY
COUNCIL BILL NO. 43
INTRODUCED BY COUNCIL
MEMBER HATHAWAY
AN ORDINANCE APPROVING AN INTE RGOVERNMENTAL AG REEME~T
BETWEEN THE ARAPAHOE COUNTY BOAR OF COMM ISSIONERS J3.Y AND
THRO UGH iHE ARAPAHOE COUNTY CLERK AND RECORDER AND T ilE-
CITY OF ENGL EW OOD TO CONDUCT A COO RDINATED ELECTION ON
NOVEMBER 5, ~996 .
WHEREAS, pursuant to the Uniform Election Code of 1992 , governmental entities
are encour aged to '--oo perate and consolidate el ec tions in ord er to reduce taxpaye r
expe nses ; and
WHEREAS , Arapahoe Cou nty and the City of Englewood have ,\etennined that it is
in the best interest of the taxpayers and the electors to conduct o roo rd.inated election
fo r the No\•embe.r 5, 1996 election ; and
WHEREAS , the Colo rado Constitution Article X, Section 20, ,equires the producti on
of a mB.lled notice (-rA..BOR " Notice ) con cerning cert'lin hal lo , issues th at vtilt be
submitted to the elect ors of Arapahoe County and the City of E ,glewood; and
\VP:EREAS , the TABOR noti ces of several juri sdictionf • 1 ~ ~v be sen t a.s a packa ge
wh e re jurisdidions ove rlap; and
WHEREAS , ther e s hould be county-wid e coord inati on of the production and
maili ng of th e TAB OR notice package to effectuate th e purposes ofs "d constitutio nal
~ecti on : and
WHEREAS . the Count y and the City of Englewood desire to set forth their res pectiv e
:-es po nsib il.it ies fo r th e Genera l El ection and for th e production and mailin g of th e
TA.tJ OR notic e packa ge pur suant to the Intergov emm ent.al Agreem ent :
NOW , Tlii:I\EFORE , BE IT ORDAINED BY THE CITY COUN CIL OF THE CITY
OF Et-:G:..EW-)0D. COLORADO , AS FOLLOWS :
~. Th e Ci ty Co uncil of th i:' Cit y of Engl ewood . Colorad o hereby approv es an
int ergove rnm ental agreement betw een U1.:-Arapahoe County , by and through th e
Arapahoe Co unty Cle rk and Record er, and the City of En glewood to corduct a
coo rdin ated electi im November 5, 195-6 . Tl.e In ·:ergov emmental Agreement For
Coo rdinated Elec ti,m is hereby acce pted ,.nd a p~roved by th e Englewood City Co uncil
and the Mayo r is authoriz ed to execute· and the City Clerk to attest and seal the
Agreement for and o~ behalf of the City of F.ngl ewood .
Stttiw:L.2 . Th e Inte rgovernm i?nb:ti Agree mt:nt For Coo rd b at ed E\ection is atta ch ed
hereto as "'Exhibit A."
Introd uce d. read in full , and passed on fir s t read ir,;g on the 19th day of Aubru st , 1996 .
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Published .. a Bill for an Ordinance on the 22nd d~y of August, 19?6.
Read by title and passed on final reading on the 3rd dny of September, 1996 .
Publis hed by title as OT1W1-.,ce No . 14, Series of 1996 , on the 5th day of
September, 1996.
1, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby
certify that the abo,·e and foregoing is a true cop~}}f tJ,e Ordinance passed on final
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Loucrishia A. Ellis •
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".EXHIBIT A"
~ IGPDNDI"'
.ca COOJlllllG'l'KD IILSC'l'IOlf
Thia Intergovermi,antal Agreement ia entered into by and
between the Board ot County Commiaaionera of the County ot
Arapahoe, State of Colorado and th• Arapahoe County Clerk and
Recorder (hereinafter jointly referred to aa the "Collllty•), and the
Citv of Ena lewo o C
WHEREAS, pursuant to the Uniform Blection Code ot 1992, aa
amended , governmantal entitiea are encouraged to cooperate and
consolidate election ■ in order to reduce taxpayer expanaea1 and
WHEREAS, the County and the City of Englewood have
determined that it is in the beet intereet of the taxpayer• and the
electors to conduct a Coordinated Election at the November 5, 1996
election; a.nd
WHEREAS, Colorado Constitution Article X, Section 20, requires
the production of a mailed notice ('TABOR" Noti c G) concerning
certain ballot issues that will be submitted to the electors of the
County and the C:. ::·: o: .:::iglewood and
WHEREAS, the TABOR notices of several jurisdictions are to be
sent as a package where jurisdictions overlap; and
WHEREAS, there should be county-wide coordination of the
production and mailing o f the TABOR notice package to effectuate
the purposes of said constitutional section; and
WHERllS, th• County and the Citv of .Englewood deair•
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~o aet forth their reepective reeponaibiliti•• tor th• coordinated •.
elect -on and tor th• ~reduction ~nd mailing of the TABOR notice
package pursuant to the Intergovernmantal Agreamant .
NOW, THEREFORE, IT IS AGUED by the County and the
C~-~' ti..V:,_,._o.._f.....,.;_.n.,g...,l..,e..,w,.,o,_,o,.,c=------a• follow ■:
1. The November 5, 1996, election ■hall be conducted aa a
coordinatr.d election in accordance with the Uniform Election Code
of 1992 (Articles 1-13 of Title l, C.R.S.) and TABOR aaandment
(Section ,o of Article X of th• Colorado Constitution). The
election pa=tic~pants shall be requ~r•d to execute agreements with
Arapabce County for this purpose and may include municipal ities
within the Arapahoe County li.mita; school district ■ within the
Arapahoe County limits and special districts within the Arapahoe
County limits and the State of Colorado .
2. The November 5, 1996, election ■ball be conducted by
the County with the use of ballot card■ and electronic vote-
counting e1',lipmen t.
3 . The Arapahoe County Clerk and Recorder is d esignated as
the c o ordinated election official and the C~tv o : En olewooC
juriadic tion be:-eby identifies ~:i e Enol e wooc Ci t v Cl,e!ll'a i t• a
"designated election official •.
4 . The County shall per!or:n the following tasks in
relation to sa:d election, to wit:
a . Nego t iate a.n agreement with Sequoia Pacific
Systems Corpo=ation for the pr i nting of the official bal lots
u t ili zed f o= Absentee and Ea=l y Vo t i ng .
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b. Provide a copy of all agr•-ent ■ or contract ■
negoti~t•d for election ■uppli••• equipm■nt end/or ••rvic•• to all
jurisdictions participating in the coordinated election.
c. Provide a copy of the ballot layout and the
text of the official ballot to the Ci ty ~f Englewood for
proofreading before &uthorization t:o bagin printing of all b&llota
begins.
d. Certify the complete nwnber of regiatere d
electors within the Arap&hoe County portion of th• Citv of
Englewood no l&ter than October 16 , 1996.
e. Provide aupport on the date of the election by
telephone and in person, should the need arise, untii counting of
the bal l ots is completed .
f. Provide unofficial result ■ of the election on
• election night by telephone or by facsimile transmittal upon
rec;J.est.
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g. Haintain a list of actual voters from the
November 5, 1996, election, and, upon requaat, generate a printed
list, of the persons who voted following the election. The cost
will be $.005 per name.
h. Determine the •least cost• method for mailing
the TJ>-B OR notice package. Nothing herein shall prec_ude tt·e County
from sending the TABOR notice or notice package to persons other
than electors of the City of Englewood if ■uch sending
ar~ses from the County 's efforts to mail the TA.BC~ notice package
at tht "least cost" .
i. Include the Cit ' of Englewo od text, aa
wri tten and in the orde~ ~ubmitted , in QC Cordance with the TABOR
amendment r aquirU1ente for the TABOR notice requirement• for the
TABOR notice .
j. Store all voted b a llot• for a mini.mum of 4 ;;i ._
month ■, and all other materials required by law, (C .R.S.l-7-802), to
be ■aved in ■uch a m.aru,er that they may be acce ■■ed by the
p n rticipati ng juri ■diction, if nece ■■ary , to ruolve any challenge
or v::her legal que ■t i on ■ that might ari ■e regarding the election .
k . The County ■hall keep a careful and accurate
accounti n g ~f time, ■uppliea, printing co ■t a and aalariea
at t::..but:a l: 1
.~ c:, the County · a administration of the el e ct i on for the
jurisdi cti · . ..1 . The participating :1ur is dict i on'■ propoI ~i .:-nal ■hare
of a c tual c oat• shall be baaed on County expenditures relati ve to
the No v wnb ~= 5 , 1 996, election, i n cluding prorated share of TABuR
notice.
l. Appo i nt, compensate , inatruc ~ and o v ersee the
boa:::! of canv assers.
m. No .1.ater than 10 days p s ~or to e l ection , provide
the participating jurisdiction, no less than 10 ■ets of each •test
deck • of the jurisdiction~ ballot atyle(a), to allow for testing of
e l ect=onic vot e-counti ng equi pment pertainin g to Abae.ntea and Ea:ly
Voting.
n . En:orce Campaign Refor.n Act of l9 i~ (..rtic,e 4;
o! Title l, C .R.S .)
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s. Th• City of Englewood
toll< •ing ta ■k■ in relati@ to ■aid election, to wit,
a . Proofread the layout and the text of th•
jurisdiction'■ portion of the o Lficial ballot■ before a•1thorizing
the printing of all hallo, •.
b. The City of Eng lewood i ■ to publi ■h all
requirQd legal notice ■ for tbe juri ■dictiotia ballot que ■tion■ ar.d
candidates, including the notice that is required by C.R.S . 1-5-
205, that i ■ publi ■hed at lu ■t 10 days prior to th• elec!:ion which
covu·s all pertinent information required by ■tatute.
c. Prepare, band-count and deliver to th• County
Clerk, the required te ■t deck of ballot ■ for te ■ting the el.ectronic
vote-counting equipment , no later ;;ban October 30, 1996.
d . Remit ·,ayment directly to Arapahoe County within
60 days of billing for it ■ prorated ■hara of all co ■ts relating to
the print~ng and mailing of Ab ■ent•• Ballots, 3arly Voting Ballots
and the judges cost associatad with Early Voting and all other
election expenses described in Section 4 k &l .The current esti.m&ta
ot costs is $.78 per ballot card plus $.10 for each ad<E.tional
ha-lot card per set , to be shared by a ll participating
j urisdi ctions for Absentee and Early Voting.
e . Comply with the provisions of t:!la Uni!or.n
Election Code of 1992 (Article ■ 1-13 of Title l, C.R.S.), and the ·
ti.me guideline ■ schedule as attached hereto as these relate tot~~
November 5, 1396, e l ection . The C:tv o: £nclew~or. aball
noti!y the C ~c.:1Ly a= any exception no later than 29 days prior t~
the elect.ion .
f. Prov:!.!le to t :1e County, {on comput.er clialtette
for,1&tt e ,n WordPerfect r~s), all required TABOR notice•
conc•rn !.ng ell• partic:i.p,.,ting ju:·~~cliction~ ballot iaau<>·• by the
date anc in th• lll&llller requirec:. hy the Unifon, Election <.:ude and
app licab. e rules ■lld regulations i n (Rule S.t). Proofread and make
any corrections to the layout and text of the notice• within on•
day of the requeat of the County .
g. Th11 City of Er,clewood ahall defend and
reaolve at it ■ aole e:,:palllle all cJall 'lllge• relative to the ballot
questions and candidates, •• certi f i ed to the County for incluaion
in the November 5, 1996, coordinated election.
h. Submit to the County" copy of the participating
j urisdiction's Map with the li ■t of county precinct• which
corre ■pond to the County .
i. Remit payment to the County wi thin 60 d ays of
billing for the prorat.,j coat of the preparation aud mailing of the
TABOR notice package .
J · Order and deliver a certified copy of the
p=ope:-t.y o~mers .... \st for the Ci t.v of .=:nal tl __ w-=o-=o-=d'-----' (if deemed
applicable.)
6 . The Ci ~y ":: E:~.g l ewooc! avers ,-·.1at it has
suf!icient funds available in its approved budget to pay its
prorated e l ection expenses for the November 5, 1996, elec t ion .
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7. 11nl•■-otherwi•• agreed in writing, thia
Intergovenu.wital Agr•-t and th• interpretation thereof •hall he
gover.n~d by the law• of th• State of Colorado.
s. ShouJ.d any proviaion of thi• Intergovernmental
Agreement be determined by a court of c0111petant juri•diction to be
unccnatituticnal er oth•rwi•• null and void, it i• the intent cf
the parti•• hereto that the remaining proviaicna of thia
r.ntergovermuental Agreemant ahall be of full force and effect.
9. l,otic•• to be provided under thi ■ Intergovernmental
Agreement ■hall be given in writing either by hand delivery or
depoaited in the United State ■ mail, certified mail, return receipt
requested, with ■ufficient po ■tage, to the following person ■:
Arapahoe County
Office cf the County Attorney
5334 South Prince Streat
Littleton, Colorado 80166
Citv o f Englewood
Office o~ the Ci~y At t or~e y
3400 Sc •1 th Elau Street
Engle·· ~. CO 8011 0
10. Thia Intergovernmental Agreement may net be 110dified,
&J11ended or cthe:-wi ■e altered unless 1111.ltually agreed upon in
writing by the pa:ties hereto .
11. Attachments: The attachments en the fellowing page(s)
are a part of this agreement.
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Adden.d\1111 A
!OIIB: __________ _
nTLB : ___________ _
BOUD OP COURTY COIIIIJ:SSIOHBIIS,
COURTY 01' All.PAJIOB, STATB OP
COLOUDO
Polly Paga, Chairpara011
Board of County Coaaiaai011ara
of Arap&bca CoUDty
ll.l.PABOB CO'IJHTY
CLDJ: a UCORDD
Donetta Davida011
Arap&bca County
Clark a llacordar
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1-10-301 (2)
TOTAL P. 0-0
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Date
August 19 , 1996
INITIATED BY
Election Commission
Agenda Item Subject
/() 0..,.. TJt.
lntergovemme,ntal
Agree men t wit h Arapahoe
County for Nov ember 5 ,
1996 Coordinated Election
STAFF SOURCE
Lo ucrishia A . Ellis , Ci ty Clerk/Election
Commission Membe r
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
The City of Englewood partici pat ed with Arapahoe County in conducting coo rdinated e lect io ns
in 1993, 1994 and 1995.
City Council approved Ordinance No . 28 , Series of 1996, submitti ng to a vote of the registered
electors of the C ity of Eng lewood . al the next mun icipal election , a ba llot issue authorizing the
issu ance of general obl igation bond s of the City of Englewood for the purpose of financing the
constr Jction of improvements to the City 's water system and the purchase of water proce ss ing
equi~~ment including a ll necess ary and appurte nant faciliti es.
RECOMMENDED ACTION
Approve , by ordu,ance , a n intergovernmenta l agreement between th e City of Englewood and
Arapahoe Co unty fo r the No vember 5 , 1996 Coord inated El ection .
Because of Sta te Leg islation and the Taxpayer 's 8 111 of Rights (TABOR ) amend ment ,
approved by the vote rs in 1992 . coordinated election s are to be conducted throughout the
State by County Clerk s . Arapahoe County has advised the Cit y of Eng lewood it will be
co nducting a po lling place e i;;c•ion , as it is a part isan elect ion , on November 5 , 1996 . The
County has the capability of coordinat ing th is e lection and including the City of En glewood .
The Elect ion Com mi ss ion c:gree s that 11 is in the best intere st of the electors of Englewood to
con duct future e lection s joimly w it h the other pol itical entities with in the Cou nty. In order to
particip ate in the 1996 coord i,,ated election , it is essential for the City of Englewood t" enter
in to an intergovernmental ag : eement with Arapah oe County .
Staff has re·✓1ewed the ;:iropo sed int ergovernmenta l agre ement N1th Arap ahoe County and
concurs w it11 the Com:niss ,on's recommendation .
FINANCIAL IMPACT
Since costs a,e based on several variables , i.e . th e number of registered electors in the City
of Eng lewood at the time of the election, and the nu mber of ent ities part icip ating in the
ele <:tion . the '.inanc1al imract Is only an est imate . Based on the known fa cts the cost of the
1996 :nunic 1pal e lect ion has been budgeted at $2 0 .000 .
LIST OF A,TACHMENTS
Proposed Cov1c1I 8 111 No 43 The Intergovernmental Agreement Is attache d as Exh ib it A