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HomeMy WebLinkAbout2007-12-17 (Regular) Meeting Minutes• • • 1. Call to Order ENGLEWOOD CITY COUNCIL ENGLEWOOD, ARAPAHOE COUNTY, COL(IRAOO Regular SHalon December 17, 2007 The regular meeting of lhe Englewood Cily Cou ncil was called to order by Mayor Woodward at 7:31 p.m. 2 . Invocation The invocation was given by Council Member Mccaslin. 3. Pledge of Alleglanca The Pledge of Allegiance was led by Council Member McCaslln . 4 . Roll Call Present: Absenl : A quorum was present. Council Members Jefferson , Penn, Oakley , Mccaslin, Wilson, Woodward Council Member Moore Also present City Manager Sears City Attorney Brotzman Deputy City Manager/Actin g Information Tech no logy Director Flaherty City Clerk Ellis Deputy City Clerk Bush Director Gryglewicz , Finance and Adm inistrative Services Director White , Community Development Planning Technician Kirk , Community Development Director Black, Parks and Recreation Network Admin istrator Werg in, Information Technology Client Services/System Adm inistrator May, Information Technology Police Commander Watson, Safety Service s Fire Battalion Chief Fox, Safety Services 5. Consideration of Minutes of Previous Session (a) COUNCIL MEMBER PENN MOVED, AND IT WAS SECONDED, TO APPROVE THE MINUTES OF THE REGULAR CITY COUNCIL MEETING OF DECEMBER 3, 2007 , Mayor Woodward asked if there were any corrections or modifications . Mayor Woodward said I do have one change. On page 9 ... It Is the 6th paragraph up from the bottom . It starts with "Mayor Woodward said I have e questlon ... l'm not real clear ... lf this agreement..." Instead of "ir I think it was "is this agreement for the planning of both Phase 1 and Phase 2?" He asked if there were any other corrections or modifications. There were none . Vote results: Ayes : Nays: Absent: Council Members Penn , Mccaslin, Woodward , Jefferson, WIison, Oakley None Council Member Moore Englewood City Council December 17, 2007 P1g12 Motion carried. The minutes were approved es amended . 6 . R■cognltlon of Scheduled Public Comment (a) Presentation of the 2007 Holiday Lighting Awards . Council Member Mccaslin sa id It was really tough . We had a great time . There were 11 homes out there and we just traveled the City . We had a great time . Hopefully , naxl year you'll get involved In the contest again . Thank you very much for participating, all of you . Council Member Mccaslin, Sunshine Cross, Vice Cha ir of the Keep Englewood Bbautiful Commission and Commission Member Tom Rothe , presented ribbons and certificates to all of the winners who were present and each was given a round of applause . Honorable Mentions Mark DeHaven Marcy Schuler and Mell Mercer Samantha Davis Doug and Den ise Haas The Parker's City Spirit Award Marian Merrbaugh, Soloman Rogers , Darlene Patmor Glngerbroad Hr.use Award The Miller Family Englewood's Brightest Business Craig Hospilal , Lori Womeldorff City's Sight to See Alice and Richard Kloewer Council's Choice The Miller Family Mayors Choice Ron and Melanie Kloewer 3721 South Lincoln Street 2751 South Cherokee Street 4085 South Jason Street 4536 South Sherman Street 4886 South Delaware Street 2811 South Cherokee Street 4104 South Sherman Street 3425 Soulh Clarkson 4990 Soulh Eleli Slrce l 5051 South Fox Street 5041 Soulh Elati Streel Mr . Rolhe sai d the only disappolnlment this year was thal last year's Mayor 's Cho ice award winner didn 't even enter again this year . That was kind of a disappointment , bu! we are lrying to encourage more people to enler. We put flyers on houses that we saw where they had nol entered . And also , we a·e trying to encourage more businesses to join . We had a great time . Thank you . Mayor Woodward said thank you . Plann ing Technic ian Kirk sa id if all of you who won the awards would like to step lo the back &~d pick up your yard sign, you can do so on your way oul. I nank you . 7. Recognition of Unscheduled Public Comment There were no unscheduled vis ito rs. 8. Communications, Proclamations and Appointments There were no communlcallons, proclamations or appointments . 9. Con11nt Agenda • • COUNCIL MEMBER OAKLEY MOVED, AND IT WAS SECONDED, TD APPROVE CONSENT AGENDA • ITEMS 9 (a) (1), (II) and 9 (b) (1), (II), (a) Approval of Ordinances on First Read ing • • • Eng:,wood City Council December 17, 2007 Page 3 (i) COUNCIL BILL NO. 74 , INTRODUCED BY COUNCIL MEMBER OAKLEY A BILL FOR AN ORDINANCE AMENDING TITLE 4, CHAPTER 7, SECTION 11 , OF THE ENGLEWOOD MUNICIPAL CODE 2000 , PERTAINING TO THE EXTENSION OF THE LIMITED WAIVER OF THE WASTE TRANSFER SURCHARGE . (i i) COUNCIL BILL NO. 75 , INTRODUCED BY COUNCIL MEMBER OAKLEY A BILL FOR AN ORDINANCE AMENDING TITLE 5, CHAPTER B. SECTI ON 3 (C) (2) (b), OF THE ENGLEWOOD MUNICIPAL CODE 2000, PERTAINING TO REFLEXOLO•>Y LICENSING . (b) Appro val of Ordinances on Second Reeding (i) ORDINANCE NO . 70 , SERIES OF 2007 (COUNCIL BILL NO . 70 , INTRODUCED BY COUNCIL MEMBER MOORE) AN ORDINANCE AUTHORIZING A "LICENSE-CITY CITCH CROSSING AGREEMENT". A "TEMPORARY CONSTRUCTION EASEMENT" AND A "CITY DITCH ENCROACHMENT PERMIT" TO HCA -Health One LLC , dba SWEDISH MEDICAL CENTER FOR T HE INSTALLATION OF TWO STORM SEWERS AND ONE SANITARY SEWER SERVI CE LOCATED AT 501 EAST HAMPDEN AVENUE . (ii ) ORDINANCE NO . 71 , SERIES OF 2007 (COUNCIL BILL NO . 73, INTRODUCED BY COUNCIL MEMBER MOORE) AN ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT ENTITLED "CONFIDENTIALITY AGREEMENT" BETWEEN THE COUNTY OF PARK, COLORADO : THE UPPER SOUTH PLATTE WATER CONSERVANCY DISTRICT: THE CENTER OF COLORADO WATER CONSERVANCY DISTRICT: THE CITY OF THORNTON, COLORADO: PUBLIC SERVICE COMPANY OF COLORADO: T HE CENTENNIAL WATER AND SANITATION DISTRICT: AND THE CITY OF ENGLEWOOD , COLORADO , PERTAINING TO A JOINT EFFORT TO COLLECT ON JUDGMENTS AWARDED AGAINST THE PARK COUNTY SPORTSMEN'S R'INCH IN THE DISTRICT COURT FOR WATER DIVISION 1, COLORADO . Vote results: Ayes : Nays : Absent: Mot ion carried . Council Members Pen n . Mccaslin, Woodward . Jeffmson, W i,son. Oakley None Council Member Moore (c) Resolutions and Motions There were no add itional resolutions or mot ions submitted for appr~val . (See Agenda Item 11 .) 10 . Public Hearing Items No public hearing was scheduled before Council. 11 . Ordinances , Reaolutlon and Motions (a) Approval of Ordinances on First Reading There were no additional items subm itled for approval on first read ing . (See Agenda Item 9 -Consent Agenda .) (b) Approval of Ordinances on Second Reading Englewood City Council December 17, 200l P1g14 (;) Council Bill No . 69 , appro ving the Golf Course Restaurant Concess ionaire Agreement between th e City ol Englewood and Dad lotis Golf Enterprises , LLC was considered . COUNCIL MEMBER OAKLEY MOVED, AND IT WAS SECONDED, TO APPROVE AGENDA ITEM 11 (b) (I) • ORDINANCE NO . 72 , SERIES OF 2007 . ORDINANCE NO . 72, !';ERIES OF 2007 (COUNCIL BILL NO . 69, INTRCCUCED BY COUNCIL MEMBER OAKLEY) AN ORDINANCE APPROVING THE GOLF COURSE RESTAURANT CONCESS IONAIRE AGREEMENT BETWEEN THE CITY OF ENGLEWOOD AND DADIOTIS GOLF ENTERPRISES , LLC , FORMERLY CADDIE SHACK . LLC . Mayor Woodward asked lf the re was any discussion . The re was non r . Vot o results : Ayes : Nays : Absent: \iiotio n carried . Council Members Penn , Mccaslin , Woodward , Jefferson , Wilson , Oakley None Council Member Moore (c) Re solut ions and Motions (i ) Acting Information Te chnology Director Flaherty presented a recommendation from lhe Depart ment of Information Te chnology to approve, by motion, the purchase of computer servers, virtualization • software, storage technology, and related implementation services from Long View Systems in the amount of • S33U ,08b .00 . He said this item comes forward as a project that Informat ion Technology, in particular Don Ingl e, prior to leaving , had been working on pretty extensively fo r the belier part of this year . This entails the replacement of a number of ~mrvers that the City currently hes, to oi:erate our numerous technology information sys tems . New technology allows for wt,at th ey call virtua l server utilization , whereas we can elim inate a great number of servers . We currontly have nearly 50 servers . We'll be culling that down to someth ing in the ne ;ghborhood of four lo five servers . At one time , each of th e various applications thal the City owned Iha! were provi ded lo us with our Information Technology services, such as our Finaer~ and HR system, required that we only pu! their software on an in dividual server . Through current tech nology, ,t has been proven , that we can virtually separate those software applications , so that there is no intermingling or problems between var ious different software applications being provided on one server. The priniary benefit lo this is a large savings . We 'll be re?lacing our current servers with new servers, our existing fleet of nearly 50 servers with 5 new servers, and the required application software that allows for thi s virtualization . The payback 011 !his S336,000.00 is 16 .5 months and , of that , $243,000 .00 is in the form of iT capital replacement costs for servers and the balance Is for other general fund expenditures , which inclu 1e IT system admir.istration and ma in tenance, as well as a very large power cons umpt ion savings that we will be able to realize ongoing. We will be able to payback th is investm ent in a very short period ol time . Ted Wargin, our IT Network Administrator , is here this evening to answer any technical quest ions, wh ic h I will not be able to answe r, but I am aware, because non had involved me early on in th is project , tha t th is is an opportunity ror us to ?rovide a grecu ievel of savings 'J both our Cap ita l Projects Fund and our Gene ral Fund . So , ii there are any questions, I'd be happy to direct those to Ted. Mayor Woodward asked if there were any eueslions . Council Member Jefferson said yes, I do have a couple of quejtio,,s. Are th,.se new servers adding capacity? Mr . Flaherty said I'm going to let Ted an swe r that . Council Member Jefferson said thar.k you. Network Administrator Wargin said your question was .. are these servers add ing capac ity? • • • • Englewood City Council December 17, 2007 Page 5 Council Member Jefferson said correct. compared to our old system . Mr . Wargln replied actually what they are doing, !his entire project , is really focused around consolidation . So , say we have a server, essentially just like a PC, just a littl e bit more horsepower . We essentially have 50 servers . What we're doing with the current technology today, the horsepower that these provide, actually let you conrolidate these 50 end run multiple servers on one server . So , I guess it depends on which way you look at the capacity . Each server will be able to hold quite a few more virtualized servers on that physical machine , but as far as our overall servor count, that will be consolidated from 50 physical , down lo 3 physical thus virtual izin g those other 47 ... in a virtual world, I guess . I'm not sure if that answers your quest ion? Council Member Jefferson asked can we do more things now than we were not capab le of doing befor e or is this a replacement kind of th ing . Mr . Wargin sa id we'll do more things with less hardware , less software costs, less power consumption . Council Member Jefferson said my next question i comparables for people doing each of these se three of those prod ucts and services . ,t the provider there . I not ice d that we had some out it seemed like there was no other provider that had all Mr. Wargin said LongView was a vendor that we chose ... we actually wen! through a process of selecting this vendor and , I believe, the cost e•tlmate that I broke out is actually LongView in comparison to other government pricing quotes that we rece ived. So, that's how they're broken 011 1 if that's what you were referring to . Council Member Jefferson said okay . Mayor Woodward sa id I just want to make a couple of ,;-:,mments . Onf' was , l no ticed from the financ ia l impact , that the funding for this project was budgeted in th e 2~01 ~a pital Fund . Mr . Flaherty said yes it is and actually part or it...~·.J9 ,u00 .00 ... is actually bei ng paid by the Wastewater Treatment Plant , becau se their applications are pretty ex tens iv e and !hey will be rece iving the benefit or this project as well, and will be pa yi ng for their pro-rata share . Mayor Woodward sa id okay . I :Jo have a question . Regarding the Littleton /Englewood Wastewater Treatment Plant...50% or !hat is Englewood and 50 % or tha t is Littleton ... is that true or is that total amount there just Englewood's ? Mr . Flaherty sa id that is e budgeting function that Wastewater goes through . I'm not sure exactly how they break this part ic ula ; expenditure out , but under most circumstances Capital Expenditures are 50/50 . I can't say , specifically , that this will ba handled that way with this pa • ,1cular expend iture. And to address what Counci l Member Jefferson me ntioned too, we actually, with the servers that we had, we had excess capac ity . It's just that prior to server vlrtu al ization capabil iti es , wa could not mix applications on servers . So, in fact we have far more capacity than we ever, ever needed , but because or the requirements or the software providers, we cou ld not run the ir sortwar 3 mix ed with another ... we cou lC: not run two applications on one server . Mow with Iha technology , tiley can virtually div ide that server , so that the software can legally run on the ,.ame server . Council Member Jefferson sa id I apoloJ ize . I di d misspeak about that one . I thought it was the providers there and I apologize . I misspoke . Mayor Woodward said it's interesting how far technology has come. was reeding today that sor.ie of the new ch ip s are getting so fas! that the software developers can 't kee p up wi'h the speed of the chips . It 's just amaz ing . Mayor Woodward asked If there were any other questions or discussion . There were none . F.nglewood City Council December 17, 2007 P1ge6 COUNCIL MEMBER McCASLIN MOVED, AND IT WAS SECONDED, TO APPROVE AGENDA ITEM 11 (c) (I) • THE PURCHASE OF COMPUTER SERVERS, VIRTUALIZATION SOFTWARE, STORAGE TECHNOLOGY, AND RELATED IMPLEMENTATION SERVICES FROM LONGVIEW SYSTEMS IN THE AMOUNT OF $336,069.00. Mayor Woodward asked if there was any other discussion . There was n•,ne. Vote rHults: Ayes : Nays : Absent : Motion carried . 12 . General Discussion (a) Mayor's Choice Council Members Penn , Mccaslin, Woodward, Jefferson , Wilson , Oakley None Council Member Moore (i) Mayor Woodward sa id I would like to congratulate the participants in the KEB decorating awards . I know, having partic ipated in lhal in the past , ii is fun for the members and I think ii is certainly fun fo1 lhe citizens and residents that partici pate in that. (ii) Mayor Woodward sa id Saturday night I got the opportunity to enjoy , over at Hampden Hall , Gifts of the Magi that has been runn ing for Iha last couple of weeks . It was a musical play and ii is now over , but ii was really fun . • (iii) Mayor Woodward said I would like to talk to Cou ncil or discuss with Council, our • Donor 's Fund, or in our Donor's Fund , setting up a part of our Donor's Fund , an account that would be specified for med ical expenses for our late Mayor Olga Wolosyn . This would give people lhe opportunity lo be able to donate to that fund . It is my underst and ing that , that may be a tax deductible type of event, depending on each person's char itab le conlributions ... depending upon the advice from the ir own accountants . I am not ask ing to make contributions to that , from the City ... ! am ask ing that we sel that up through our Donor's Fund . And mayb e Dan , if you want lo comment any more or explain ii any further , If anybody has any questions regarding that. Counc il Member Jefferson said what was the spec ific use of ii? Mayor Woodward said it would be to he lp offset the costs of lhe medical expenses for Mayor Olga Wolosyn ... her doct or and hosp ital bills were pretty overwhelming . So, this basically gives citizens , or anybody that would like to, an avenue to make a donation toward those medical expenses . Council Member Jefferson said what would be the general advantage lo having it as part of lhe City rather than ju st be ing totally private? City Attorney Brotzman said it would be a ch aritable contrib ution . If you gave money directly to the family it wouldn't be a charitable contribution . Council Member Jefferson said this would set up as some sort of charity? Mr . Brotzman said right. Mr. Jefferson sa i~: was just wondering If there was additional beneht for them to have th is In place? Mayor Woodward said no . As I understand it, if they were lo do it personally , then they would go through the expense of legal fees of selling up a 501-3C, or someth in g like that, as a charitable donation and a charitable expense, which would be adding to the expense at this point . And , he sa id, there is an avenue through the City, as ! 1 •1da; .ier.~ It. through our Donor's Fund, that does not affect any of the City's General Funds, Capital ~.ntis or an 1 other fJnds . It is totally separate account ing . City Attorney Brotzman said the Donor's Fund is already there . • • • • Englewood City Council December 17, 2007 Paga 7 Council Member Mccaslin said you know I believe, just knowing Jim, having just lost his wife and I see him every day as he walks by my house, he is still hurting . And to see his face ... he Is a very proud men and when I talked to him orlglnelly I asked If there was anything we can do and he said no, I will take care of It. Unfortunat ely, he Is left with the memories of Olga, plus he is left with these enormous bills from the hosp ita' end doctors, so I feel any way we can help , In any way, with what Olga end Jim have done for the City of Englewood , it would be greatly appreciated by the family and th is Is what I would like to see . Mayor Woodward said is there a motion to set something LIP through Finance , at the direction or the City Attorney? COUNCIL MEMBER MCCASLIN MOVED, AND IT WAS SECONDED, TO SET UP A DONOR'S FUND ACCOUNT, THROUGH FINANCE, AT THE DIRECTION OF THE CITY ATTORNEY, TO BE SPECIFIED FOR MEDICAL EXPENSES FOR MAYOR WOLOSYN . Mayor Woodward asked if there was any discussion . There was none . Vote results: Motion ca rried . Ayes : Nays : Absent: Council Members Penn , Mccaslin, Woodward , Jefferson, Wilson, Oakley None Council Member Moore (iv) Mayor Woodwa rd said this being our la st meeting and year end : I just wan ted to say a special thanks to the City of Engle wood staff, and all or the employees, for all they do throughout the year . I really bel ieve that we are fortunate in the people and the support that we have, as citizens . and I just want lo acknowl edge all that they do . (v) Mayor Woodward said I just wa nt to wish everybody a Happy Holiday Season . (b) Council Members' Choice (i) Council Member Penn : 1. He said I had the pleasure or going to the Trans• Jrtation Advisory Committee meeti ng . They would like other suggestions from community members or anybod . else . They are running out of agenda items and would reall y like somebody to maybe co me forth with some other things . 2. He said to the people on the Keep Englewood Beautiful Comm ittee, great j,ib. I know that is a tough th ing ... just keep up the good work . t know all the lighting contestants , I put up a c;sple lights myself and the hours of time it takes lo set , and get this ready and all the enjoyable times ... it is a great effort by th e citizens and the members of Keep E .. glewood Beautiful. 3. He sa id have a great, great Holiday . (II) Council Member Mccaslin: 1. He sa id I would like to thank the members of KEB Committee and Audra for your help on KEB this year. It hos been an enjoyable learning exµerlence this year and I th ink we are headed In the right direction . Thank you for all your support and hopefully we will continue this through next y·,,,.,. 2. He sa id I also would like to wish evaryone a Happy Holiday. The more I get to know everyone on staff and hear about the great th ing; they do ... l th ink we have a great staff here. I would like to send my best wishes to all the staff members and thank you for your support throughout the year . Thank you . 3. A resolution to approve Aid to Oth er Agencies for ;:oos was considered . Englewood City Council December 17, 2007 Pagee (Cl erk 's note : This was listed on the Agenda as Item 12 (b) (I).] COUNCIL MEMBER McCASLIN MO VEO , AND IT WAS SECONDED, TO APPROVE RESOLUTION NO .101 , SERIES OF 2007, RESOLUTION NO . 101 , SERIES OF 2007 A RESOLUTION SPECIFYING AID TO OTHER AGENCIES FOR 2008 BY THE CITY OF ENGLEWOOD , COLORADO . Mayo ; Woodward asked if there was any discuss ion. Mayor Woodward said these are the Aid to Other Agencies that we discussed a couple of weeks ago . Council Member Mccaslin said I do apprecia te the memorandum we got about the other cities' donations , because it put it in perspective . We are kind of right in the middle ... we are not too high and we are not too low ... t think we are right in the ball park . We talk about that every year ... are we givi ng enough and I think there were 8 or 9 cities that we were compared to . Som 9 were really high and some were really low and we were kin d of right in the middle . So , I appreciate that informat ion . Mayor Woodward asked if ther6 was any other discussion . The re was none . Vote results: Motion carr ied . Ayes : Nays : Absent: Council Members Penn , Mccaslin, Woodward , Jefferson , Wilson , Oakley None Council Member Moore (ii i) Council Member Oa kley sa;Cl I would just like to use the old traditional wording of .. Merry Chri stmas and Happy New Year to everybody . (iv) Counci l Member Wilson : 1. She said I just want to tell everyone Happy Holidays . 2. She said thank you staff for your help and for welcoming me and to the citizens that have welcomed me .. I appreci ate that . I am still leaming . (v) Counc il Member Jefferson said Happy Hol ida ys to everybody and enjoy the brea k. I · look forward to seeing everybody next year. Mayor Woodward said congratulations on completing your finals today f r this semester . Mr . Jefferson sa id thank you . Council Member Penn sa id Jim, could we get addresses of all the people that je st rece lvu d the lighting awards ? I don't know where they all live . Is that go ing to be posted somewhere? Someone from the aud ience sa id yes , the list will be on the City's website. Mr . Penn said okay , thank you . Mayor Woodward said maybe we cou ld ma ke th is a Counc il Request. City Ma r:•ger Sears sa id we can get tho se addresses and we will get that out to the Council on Thursday . 13 . City Man1ger'1 ~•port • • • • • Englewood City Council Dtctmber 17, 2il07 Ptgt 9 (a) City Manacar Sears said we have a School/City meeting tomorrow afternoon at 4 o'clock with Jill, Jim. myself and some staff and we will report back to Council. (b ) City Manager Sears said from 11 :00 -2:00 at our office this Wednesday we 11ave invited the City staff and employees to come for a lunch and we want to Invite the Council if you can come by ... drop by just 10 say hi to the employees . It has been well attended the last coupla of years with firefighters , po,lce offir.ers . our str;;at people and workers . So, again we would like to have yoa come by . It is a way to s.ay thanks to tho e"1plo,ees . (c) City Manager Sears said we just got a notice ,,gain to inform Council that Diana DeGette would like to have lunch with the Council on January B". so we will :ie setting that up and letting th6 School D~trict know that she is go ing to be in town . (d) C ity Manage:-Soars said we have received a lot of awards this year. We have e great staff and we have received a number of awards . We got a really nice award for our Computer Coaches Networt . Th is is a STAR Award . Karen Main received ii again . Our IT people worked really hard, along with our emptoyn,s to support ou r own internal coaching program . We just received this last week . We have won awards wilh NLC and a number of other programs based upon that. It is a nice award . That Is the American Society "'f Training and Development...Best Practices award that we received . Mayor Woodward said so this was in addition to the NLC ? City Manager Sears said yes , this was in addition to NLC . We do actually list out all the awards that our organization wins, so we have that and we will probably put this in the new trophy case that we have up. (e) City Manager Sears said I gave out two letters ton ight. One concerns the $20J.000 00 uOCO grant we received, on December 3~, for the purchase of Duncan Park . We will be letting the ::,~1001 District know about that. And, with our Parks and Recreation Department , we rece iv ed the maximum amount for Parks and Recreat ion programs . That will rnally help us going forward. Jerr~II is preparing a payout schajulo , wh ich we will send out to the School District. (f) City Manage. Sears said we also received a letter Iml ay from an attorney that did a ride-along with our Police Department. The attorney was very positive about wht•. e ou r Police Department i, going. (g) City Manager Sears said again I want to say thanks lo the Council for all you r support on behalf ol lhe staff. We've got a great staff and look forward to a great relationship with Council. We wish all of you a Merry Christmas and Happy New Year going forward . 14 . City Attorney's Report (a) City Attorney Brotzman said a qu ick mention that there is normally a lovely article about thtl Christmas Lighting in the Englewood Herald , as well. (b) City Attorney Brotzman said Happy Ho li days to everybody. 15 . Adjournment MAYOR l"OODWARD MOVED TO ADJOURN The meeting adjourned al 8:06 p.m. ~l¼ . •