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HomeMy WebLinkAbout2006-08-07 (Regular) Meeting Minutes• • • 1, Call to Order ENGLEWOOD CITY COUNCIL ENGLEWOOD, ARAPAHOE COUNTY, COLORADO Regular Seaalon Augu1t 7, 2006 The regular mee ti ng of the Englewood City Counc il was called to order by Mayor Wolosyn at 7:37 p,m, 2 . lnvoc■llon The Invocation was given by Council Member Barrentine , 3. !'ledge of Allegiance The Pledge of Alleg lanca was led by Mayor Wolosyn . 4. Roll Call Present : Absent: Council Members Tomasso, Moore, Barrentine, Oakley, Mccaslin, Woodwar,1, Wolosyn None A quorum was present. Also present : City Manager Sears City Attorney Brotzman De,:uty City Manager Flaherty City Clerk Ell is Deputy City Clerk Bush Director Olson, Safety Servlcas Director Gryglewlcz , Finance and Adm inistrative Services Director Kahm, Public Works Operations Superintendent McCorm ick, Utilities Director Simpson , Commun ity Devel opment Director Eaton , Hur,1an Resources Director Black , PTJ rks and Recrea tion Senior Planner Graham , Community De velopment Hous ing f'lnance Specialist Grimm r tt , Community Development Econom ic \>eve lopment Coordinator Holl ingsworth , Commun ity Development Po lice C:,mmander Sanchez, Safety Serv!cas Fire Divi sion Operations Chief Pattarozzl, Safety Serv ices Fire Batta lion Ch ief Fox, Safety Services 5. Con1lder11tlon of Min i. ea of Pravlou1 S111ion iB) COUNCIL MEMBER TOMASSO MOVED, AND IT WAS SECONDED, TO APPROVE THE MINUTES OF THE RE!3 ULAR CITY COUNCIL MEETING OF JULY 24, 2006 . Ma:·or Wolosyn a1ked ~ there was any dlscusalon . There was none • Voto r11ulta : Ayes : Council Members Barre ntine , McCaslln , Moore, Wolosyn , Wooc',ward, Tomasso, Oakley Nays : Non e Englewood City Council August 7, 2008 Page2 Motion c..rrted . 6. Recognition of Scheduled Public Comment There were no scheduled visitors . 7. Recognition of Unacheduled Public Comment (a) Jan Birmingham , an Englewood resident, said I am currently on the Board of Directors for Englewood Unleashed and on their behalf, I would love to say thank you for listening to us . We are very exc ited about opening the park on Saturday . I am very excited . If you haven 't seen the br icks leading to the park, It is awesome . We are already in Phase 2 to buy more bricks and we've got money to work with the City to buy some amenities for the park. So, we are looking forward to that. Thank you very much . Mayor Wolosyn said thank you for all your hard work and perseverance . Well done. 6. Communications, Proclamatlona and Appointment, There were no communications, proclamation or appo intments . 9 . Con1ont Agenda (a) Approval of Ordinances on First Reading There were no additional items submitted for approval on first reading . (See Agenda Item 11 .) COUNCIL MEMBER WOODWARD MOVED, AND IT WAS SECONDED, TO APPROVE CONSENT AGENDA ITEMS 9 (b) (I), (II) and 9 (c) (I), (b) Approval of Ordinances on Second Reading (i) ORDINANCE NO . 26, SERIES OF 2006 (COUNCIL BILL NO . 30, INTRODUCED BY COUNCIL MEMBER WOODWARD) AN ORDINANCE AU THORIZING THE DELEGATION TO THE CITY AND COUNTY OF DENVt:'R , COLORADO THE AUTHORITY OF THE CITY OF ENGLEWOOD , COLORADO WITH RESPECT TO THE ISSUANCE OF SINGLE FAMILY HOME MORTGAGE REVENUE BONDS (THE "BONDS ") TO FINANCE RESIDENTIAL HOUSING FACILITIES FOR LOW AND MIDDLE INCOME PERSONS AND FAMILIES WITHIN THE CITY OF ENGLEWOOD, COLORADO AND CERTAIN OTHER CITIES AND COUNTIES IN THE STATE OF COLORADO; APPROVING SUCH BONDS AND A SINGLE FAMILY MORTGAGE LOAN PROGRAM; AND AUTHORIZING THE EXECUTION AND DELIVERY OF A DELEGAT' "'N AGREEMENT AND OTHER DOCUMENTS IN CONNECTION THEREWITH . (II) ORDINANCE NO . 27, SERIES OF 2006 (COUNCIL BILL NO . 33 , INTRODUCED BY COUNCIL MEMBER WOODWARD) AN ORDINANCE AUTHORIZING ASSIGNMENT TO THE COLORADO HOUSING AND FINANCE AUTHORITY, A PRIVATE ACTIVITY BOND ALLOCATION OF THE CITY OF ENGLEWOOD, ARAPAHOE COUNTY, COLORADO PURSUANT TO THE COLORADO PRIVATE ACTIVITY BOND CEILING ALLOCATION ACT . (c) Resolutions and Motions (I) RESOLUTION NO . 71 , SERIES OF ~006 A RESOLUTION APPROVING A SUPP l.':MENTAL APPROPRIATION TO THE 2006 BUDGET -OPEN SPACE FUND FOR THE UTILITY LINE EDUl;,'•''IOtlAL TREE PLANTING PROJECT GRANT . • • • • • • Englewood City Council August 7, 2008 P1g13 Vote rHult1: Molion carried. Ayes: Council Members Barrenlina , Mccaslin , Moore. Wolosyn, Woodward, Tomasso. Oakley Nays: None 10 . Public Hearing llama No public hearing was scheduled before Council. 11 . Ordinances , Re1olutlon and Motions (a) Approval of Ordinances on Firs! Reading (i) Director Kehm presented a recommendation from the Public Works Department to adopt a bill for an ordinance to enter into an agreement with the South Suburban Parks Foundalion (SSPF) In which the SSPF wu l reimburse Englewood for all out of pocket expenses and local matching funds related to the design, easement acquisllion . and construclion related to the Big Dry Creek Trail between Lehow Avenue and Broadway. Ha said as you are all aware, Englewood has worked , since 1994, with Littleton and the South Suburban Parks Foundation on developing the trail on Big Dry Creek between the Platte River and the Highllna Canal. To this po int in time , there have been five projects ... one included the bridge across the Platte River and the other four extended the trail system all the way up lo Lehow . Right now there is a project currently underway on the east side of Broadway . We are not involved with that project...South Suburban Is . They are pulling in that section from Broadway along the apartments there, back to the southwest. Back in 2003 , Council approved an ordinance approving an IGA with COOT for some Federal funding for Phase 1 and Phase 2 ... that Is remaining between Lehow and Broadway. We approved an award for a construction contract on the Phase 1 lrall system back in March of 2004 and that has been broken into two pieces now . The piece between Lehow and Broadway remains incomplete at this point. There is a problem with some right-of-way from Lehow towards Broadway and so it has been broken Into two pieces . In the last section, when we were Invo lved with South Suburban , we were just a project sponsor and so that was a very Informal relationship with South Suburban . As we got Into that, we realized we had the same responsibilities , financially, as if ii was our own project. So , we decided with this part icula · phase , we should fo rmalize this agreement with South Suburban and get a contract, so that we are guaranteed ·epayment for all the expenses on th is phase of the project. As I mentioned, they broke this into two piecer , "hey will build the piece about 950 feat from Broadway , back to the west where we have right-of-way ... inlo this next phase ... and then South Suburban will conlinue to work ... and that will actually expend the resl of the Federal money we received and South Suburban's funding . And then South Suburban will come up with addilional funding, to fin ish up at a later date, the portion where we are lacking right-of-way and also a bridge across Big Dry Creek at Broadway and a ramp to get you from Broadway down to the trail system . Mayor Wolosyn asked ,f there were any queslions for Mr. Kahm . There were none . COUNCIL MEMBER WOODWARD MOVED, AND IT WAS SECONDED, TO APPROVE AGENDA ITEM 11 (1) (I) • COUNCIL BIL~ NO. 24. COUNCIL BILL NO . 24, INTRODUCED BY COUNCIL MEMBER WOODWARC A BILL FOR AN ORDINANCE AUTHORIZING A CONTRACT ENTITLED AGREEMENT REGARDING DESIGN, EASEMENT ACQUISITION AND CONSTRUCTION RELATED TO THE BIG DRY CREEK TRAIL BETWEEN LEHOW AVENUE AND BP.OADWAY BETWEEN THE CITY OF ENGLEWOOD , COLORADO AND THE SOUTH SUBURBAN PARKS FOIJNDATION . Mayor Wo iosyn asked if !here was e.ny discussion . There was none . Mayor Wolosyn said thank you Rick. Mr. Kahm replied, thank you . Englewood City Council August 7, 200t Page4 Vote resulte : Ayos : Nays: Motion carried . Council Membera Barrentine, McCeslln , Moore, Wolosyn , Woodward, Tomuao, Oakley None (II) Operations Superintendent McConnlck presented a recommendation from the Utllltles Departmenl lo edopt a bill for an ordinance authorizing , , IGA with Colorado Water Conservation Board for an Emergency Agreement for replacement of a 16" water n ,,n at Dartmouth and South Platte River . He said I handed out a plcture ... because a picture 11 worth a thousand words . We had a small water main leak on our 16" pipe that Is under the Dar1mouth Avenue bridge that spans the South Platte River . To get Into It and get It fixed, we needed a license agreement with the Colorado V, .. tar Conservation Board . It Is their property and we had o ,:imp down Into the river bottom to get to It. They were very willing to work with us on an emergency basis. The leak has tx..11 repaired , but because II ls an lntergovemmental Agreement...we are requesting this approval by the Council tonight. Mayor Wolosyn asked If there were any questions . Council Member Barrentine said did you say the leak has been repaired? Mr . McConnick said yes, we repaired It as an emergency on Saturday morning , August s'". Ms . Barrentine sa id but this is to gel It repaired? Mr . McConnlck sa id this Is just because It Is an awreement with the State . Council Member Woodward said do you have a rough idea of the cost? You say the contractor will be retained on a time and material basis . Mr . McConn lck sa id right , it was about a 4 hour job, plus getting runtal equ ipment. V'• ~ad to get e lilt In there, we had to get a tow truck to lat the lilt go down into the river and two people • wo, ... one welder end one contractor to run the lift. I haven't seen a bill yet, but it is probably under • $5 ,000 .00. Council Member Barrentine said who nonnally supervises the T & M jobs? Mr. McConn ick sa id I do and Mitch Riley. Ms. Barrentine sa id I feel good about that. But the work has already been done? Mr . McConnlck said yes, we were there an~ we saw it repaired . Ms . Barrentine sa id okay and that wa s the only other question that I had ... that nonnally we supervise those jobs . Mr . McConnick sa id yes, we supervise those and I will get it seeded . Seeding hasn 't been done yet , but I will do that. Mayor Wolosyr. asked If there were any more questions. There were none . COUNCIL MEM0ER WOODWARD MOVED , AND IT WAS SECONDED , TO APPROVE AGENDA ITEM 11 (a) (II) • COUNCIL BILL NO. 34 . COUNCIL BILL NO . 34 , INTRODUCED BY COUNCIL MEMBER WOODWARD A BILL FOR AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT ENTITLED "EMERGENCY ACCE SS AGREEMENT CITY OF ENGLEWOOD WATER PIPELINE REPAIR JULY 28, 2006", RELATED TO THE REPAIR OF A BROKEN WATER PIPELINE BETWEEN THE CITY OF ENGLEWOOD , COLORADO AND THE DEPARTMENT OF NATUr.AL RESOURCES , COLORADO WATER CONSERVATION BOARD . Mayor Wolosyn asked ~ there was any discussion . There was none. Vote reaults: Ayes: Nays : Motion carried . Council Members Barrentine, McCaslln, Moore , Wolosyn, Woodward, Tomasso, Oakley None (b) Approval of Ordinance s on Second Reading • • • • Englewood City Council Auguat 7, 2001 Page5 (I) Council 6111 No . 28, approving a Property Lease AgrHmenl with the Sheridan Redevelopment Agency pertaining to Iha redevalopmanl of the Englewood Golf Course was considered . Mayor Wolosyn said we have already had discussion on lh ls, •o unless anybody wants to add anything, do wa have a motion? COUNCIL MEMBER TOMASSO MOVED, AND IT WAS SECONDED, TO APPROVE AGENDA ITEM 11 (b) (I) • ORDINANCE NO . 28, SERIES OF 2008 . ORDINANCE NO. 28 , SERIES OF 2006 (COUNCIL BILL NO . 28, INTROC V ;~•-' ,1•: COUNCIL MEMBER WOODWARD) AN ORDINANCE AUTHORIZING A PROPERTY LEASE PERTAINING TO TH,: REDEVELOPMENT OF THE ENGLEWOOD GOLF COURSE . Vote reaulta: Motion carried. Ayes: Council Members Barrentine, MoCaslin. Moore . Wol osyn, Woodward , Tomasco, Oakley Nays: None (Ii) Council Bill No . 29, an emergency ordinance creating toe South Broadway Englewood Business Improvement District (BID) pursuant to Colorado Revised State Statutes § 31 -25 Part 12 was considered . COUNCIL MEMBER TOMASSO MOVED, AND IT WAS SECONDED, TO APPROVE AGENDA ITEM 11 (b) (II) • ORDINANCE NO. 29, SERIES OF 2006. ORDINANCE NO. 29, SERIES OF 2006 (COUNCIL BILL NO . 29, INTRODUCED BY COUNCIL MEMBER TOMASSO) AN ORDINANCE ESTABLISHING THE SOUTH BROADWAY ENGLEWOOD BUSINESS IMPROVEMENT DISTRICT AND DECLARING AN EMERGENCY . Mayor Wolosyn asked if there was any discussion. There was none . Vote reaulta: Motion carried . Ayes: Council Members Barrentine, Mccaslin, Moore, Wolosyn, Woodward, Tomasso, Oakley Nays: Nona Mayor Wolosyn said congratulations . (iii) Council BIii No . 31, approving a Construction Agreement with the South Suburban Parks and Recreation District to construct trail Improvements for bicyclists and pedestrians along the South Platte River was considered . COUNCIL MEMBER WOODWARD MOVED, AND IT WAS SECONDED, TO APPROVE AGENDA ITEM 11 (b) (Ill) • ORDINANCE NO. 30, SERIES OF 2008 . ORDINANCE NO . 30, SERIES OF 2006 (COUNCIL BILL NO. 31, INTRODUCED BY COUNCIL MEMBER TOMASSO) AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT ENTITLED CONSTRUCTION AGREEMENT REGARDING CONSTRUCTION OF THE TRAIL EXPANSION ANO BUFFER PROJECT Engl-ood City Councll Augu1t 7, 200I P1g18 RELATED TO THE MARY CARTER GREENWAY TRAIL BETWEEN THE CITY OF ENGLEWOOD, COLORADO AND THE SOUTH SUBURBAN PARKS DISTRICT. Mayor Wolosyr , oaked If there was any dlscu11 lon . There was none. Vot1r-■ult1 : Motion carried . Ayes : Council Members Barrentine , McCaslln , Moore , Wolosyn , Woodwa rd, Tomasso , Oakley Nays : None (c) Resolutions and Motions (I) Hous ing Finance Specialist Grimmell presented a recommendati on from the Commun ity Development Department to adopt a resolution establish ing a new line of cred it with WestStar Bank for $750 ,000 .00 to support the activit ies of the Housing Rehab illtallon Enterprise Fond and to approve the City Manager or des lgnee to negotiate three add lllonal one -year periods that will not increase the amount of the line of credit. She said I am her., t~:, evening to ask Council's approval of the new line of credit with WestStar Bank that will continue the Hous ing Rahabll ltallon Fund and our ability lo make loans throughout the City of Englewood for homeowners that qualify . This particular line of cred it has been a very Integral part of the success of the program since the program started in 1977 . Our agreement with Vectra expired last year and we discussed th is new agreement with Council last February . II has taken us si x months lo gel some of the details of the agreement Ironed ~·Jt, but we era here th is evening requesting approval of that agreement. The additional three years Is standard language that we have had In past lines of credit. II Just allows us to be able to renegotiate for additional one-year agre~:'!':onls ... to handle ii Internally , with the City Manager's office and staff ... wilhout having to bring ii back to Council. Mayor Wolosyn asked if there were any questions for Ms. Grimmell. Council Member Woodward said th& Veclra Bank line of cred illn the amoual of 1.178 mill ion dollars ... ln read ing this it appears that there is $60 ,000 .00 currently owing on that , Is that correct? Ms. Grimmett sa id the line of credil...if there was any fund ing available on the line , II expired al the end of the line of credit las t Fall. So , wha t we have ow ing are Just those agreements that have completed their constn;ction and we are mak ing paymen ts on ... thal Is part of that 1.19. Mr . Woodward said okay, at the and of the agreement for the line of credit, Is that balance d;,a and payable ... or does It go out on the 20 year? Ms Grlmmell said it was never drawn down , so ii just explras ... 11 Is just unavailable for us to continua to do new l~ans . Mr . Woodward said okay . And when this says WestStar Bank to be disbursed for one year to support the Rehab Program ... ln defin ing support , does that mean for these actual loans or is there any other costs associated with the word support ... adm inistrative or anything else that goes along with that? Ms . Grimmett said Iha funding that we receive Is slrkitly for Iha coi:struction and the loan made to the homeowner . An1 cost that ·-,a have In process ing the :oan .. .for !Ille work, appraisals, for cred it reports ... those are Included in the loan and charged to the homeowner and are part of Iha loan . Bui there Is no staff administration time that Is charged In that. Mr Woodward suid okay and I th ink your interest rate la a very good Interest rate for rl~hl now ... fixed for what appears to ~e for a year with monthly a1Justmenls according to prime . Thank you . Mayor Woloayn aaked If there were any other questions . Council Member Mccaslin said did you broaden the scope of peop le who could apply for these? Was It lim ited before? Ma . Grimmett said yea, II was llmlled before . Under our Vectra agreement, they limited II to rough ly what the equivalent of 100% of what HUD deems la the median Income for the average family In the area . Wes!Star wasn1 ea conr.emed about It 11, ao they gave ua perm ission to elim inate the Income limits entirely . • • So , we now can accept appllcallona from any family In the community, regardleaa of lncoma . Mr. Mccaslin said • th1 •• vou . M• Jr Woloayn asked If there were any other questions. There were none . • • • Englewood City Council Auguet 7, 2008 P1g17 COUNCIL MEMBER TOMASSO MOVED, AND IT WAS SECONDED, TO APPROVE ACll:NDA ITl:M 11 (c) (I) • RESOLUTION NO . 72 , SERIES OF 2008. RESOLUTION NO . 72, SERIES OF 2006 A RESOLUTION APPROVING A NEW LINE OF CREDIT WITH WESTSTAR BANK F0f1 $75'J ,000 10 SUPPORT THE ACTIVITIES OF THE HOUSING REHABILITATION ENTERPRISE FUND AND AUTHORIZING THE CITY MANAGER TO NEGOTII\TE THREE ADDITIONAL ONE•YEAR EXTENSIONS FOR THIS LINE OF CREDIT THAT WILL NOT INCREASE THE TOTAL AMOUNT OF THIS LINE OF CREDIT. Mayor Wolosyr, asked if there was any more discussion . There was none . Vote rHulta: Motion carried . Ayes : Council Members Barrenline , Mccaslin, Moore, Wolosyn , Woodward , Tomasso , Oakley Nays : None Mayor Wolosyn said thank you Janet. (i i) Director Simpson pre,ented a recommendalion from the Englewood Environmental Foundation , Inc., to adopt a resolution supporting leasing the vacant plaza retail space located at CltyCenter Englewood . He said I am here ton ight as a FoL·ndalion me mber . We have been trying to mar :;at this plaza retail space for between 18 and 24 months, after the vacancy created by the David Taylor Dance Theater . We have a proposed user for this vacant retail spacfl . As requested by Council, we have created a Property Review Comm ittee The proposals that we have seen over the last several months have gone to the Committee . The Pr~0 qrty Review Committee reviewed the current one in front of us ton ,ght and has recommended approval of th , , , ·,posal. The usor is an a:chitectural firm that would take the entire 8600 square feet of space . They •,,OL • • ,e taking it on J 60 month term for lease . That lease will go to aclivate that retail space and create 16 .,9w jo~ here at CityCenter . Further more , :he user will be do ing th ei r own tenant finish in that space and as a resu •t -.: that, wil f reconfigure that space and put it into , what we believe, is a much more usability standard in that Wfi ·,ad a very limited amount of use for a dance theater . We will have a lot mo,a use for office space for the fut 1 r3. There are no negative financ:al Impacts with this and In fact , this will actually stem some of the costs that we nave been Incurring on that space . At this lime , as the Englewood Environmental Fou ndation Director, we are requesting that Council adopt a resolulion supporting the use of this vacant plaza retail space for th is new tenant. Mayor Wolosyn asked if there were any questions or discussion . Council Membe• Barrentine said I want to say that you had menlioned that Darren Hollingsworth had done an awful lot of wcm on this and I appreciate it.. .the effort of taking a space that , originally, was configured to a ;peclfic use and trying to make it marketable , was not an easy Job. After having looked at the shape It was left In and the way that It was originally designed , vou had your hands full trying to do that. I app reciate that we have put somebody In there that we don 't need to subsidize, that is willing to take over some of the respons 1billtles of making that Into a more marketable property . For two and a half years we have pa id at least $5,300.00 a month , so It is just a win/win all the way around . I apprec iate the hard wo rk that It took to make this happen . Thank you. Mayor Wolosyn sa id In addition to thanking Dar.-en , I would also like to thank Margaret McDermott who served as the representatlvr :rom the Business Committee on the panel. COUNCIL MEMBER OAKLEY MOVED , AND IT WAS SECONDED, TO APPROVE AGENDA H EM 11 (c) (II) • RESOLUTION NO . 73 , SERIES OF 2008. RESOLUTION NO . 73 , SERIES OF 2006 Englewood City Council Augu1t 7, 2001 P1g•8 A RESOLUTION SUPPORTING THE ENGLEWOOD ENVIRONMENTAL FOUNDATION, INC . (EEFI) SUBLEASE OF THE VACANT PLAZA RETAIL SPACE LOCATED AT THE CITYCENTER ENGLEWOOD SITE . Mayor Wolosyn asked If there was any more discussion . There was none. Vote rHult1: Motio n carried . Ayes : Cou 11cil Members Barrentine, Mccaslin, Moore, Wolosyn , Woodward, Tomasso, Oakley Nays : None Director Simpson said thank you . (iir) Economic Development Coord inator Holl ingsworth presented a recommendation from the Community Development Department to a.' opt a resolution approving the slate of Board of Directors for the South Broadway Eng lewood Business Impro ve ment District. He said this evening , wit h the creation of the South Broadway Englewood Business lm nrovemenl District , we will ba asking for the creation of a Board of Directors . The Board of Directors will b& determining the annual priorities lo: ihe BID , as well as overseeing the ongoing activities for Ih a Business Improvement District. Pursuant to Stale St 2tL1t es , the Bo ard of DirectJrs must be appointed by the City Council. The BID Selection Com mittee has pu t forth the following slate of Directors : Ted Vasilas -Ted's Clothiers: Jon C. Cook -Auto Dealer Lending; Rick Reese -Dress for Less Clothiers ; Bob Laugh lin -Acoustic Music Revival ; Bob Voth -Sir Speedy Instant Printing; Richard Weigang - Catnollc Store ; Bryan Reid -Edward 's Tobacco Shop . He said that is all I have and thank you. Mayor Wolosyn asked if there were any questions or commants . Council Woodward said I just wanted In make~ poi nt and that was with regard to Mr . Cook who is certainly a very qualified landowner within the district...Auto Dealer Lending is in the City and County of Denver. I take ii that these are just Identification of their businesses . His personal office Is the re , ~ut again , like I said , he is a very qualified owner of commercial property on Broadway. Mr . Hollingsworth sai( Mr . Cook owns approximately 22 properties on Broadway and as owner of the propert ies , he would ba elig ible to be on the BID Board, which requires that they would ha ve to be a rate payer , so Mr . Cook is, by those standards, qualified. Mr. Woodward said right and Auto Dealer Lend ing is ju st the place of his physical, private office ... that's all that means . Mr . Hollingsworth said that would be the name of his bus ine ss , but aga in, under that umbrella , he holds several prope rtie s in Enylewood ... a good number of prop erties In Englewood . Council Member Barrentine sa id since the EIID doesn 't truly exist yet...unlil the vote happened, how was the sele~tton made? Mr. Hollingsworth said the selection was r.,ade by the BID Selection Steering Committe e and that was headed up by the BID Steering Committee Group primarily and they act ively worked to sniacl members that were rep resentative of the entire corridor. Ms . Barrentine said have all of these members had an opportunity to work with the process so far? Mr . Holl ingsworth said I believe so . I have worked with the Steering Committee and I know these names, both from the Steering Committee and otherwise ... they signed on the petit ion endorsing the BID and the City staff was not involved in that par.icular process , but the BID Steering Committee headed that up . Ms . Barrentine .aid okay and they all agreed to serve? Mr. Hollingsworth said yes , they have all agreed and they all recommended this authority . Ms . Barrentine ssid this Is another process, this last process , that we have to do In order for this to be voled on ... so I Just wanted to make sure that the people that were In piece had already bee11 part lclpetlng, so that this last , final phase can ~o th,ough to the vote . Mr . Hollingsworth said that was actually a critical part , I believe , of their selection process . They wanted to ·naKo sure that they had signed off on the petition , as well. Ms . Barrentine sa id because their work , by far , hasn't • • b~en done yet. Mr . Hollingsworth sa!d there Is still worK to do yet. The election , If thl o goes forward , will be In • November. Thank you . Ms . Barrer.th,e said okay, thank you . Mayor Woiosyn asked If there were any other ~ueslions . There were none . • • • Englewood City Council Augual 7, 2008 Paga& COUNCIL MEMBER TOMASSO MOVED, AND IT WAS SECONDED, TO APPROVE AGENDA ITEM 11 (c) (Ill) • RESOLUTION NO. 74, SERIES OF 2008. RESOLUllON NO . 74, SERIES OF 2006 A RESOLUTION ESTABLISHING lHE SOUTH BROADWAY ENGLEWOOD BUSINESS IMPROVEMENT DISTRICT BOARD OF DIRECTORS. Mayor Wolosyn said ! would like lo thank you guys for com ing forward and helping us on this . We will work together to make Broadway really good. Vote raaulta: Motion carried . Ayes : Council Members Barrentine, Mccaslin, Moore, Wolosyn, Woodward, Tomasso , Oakley Nays : None (iv) Director Eaton presented e recommend s ,m the Human Resources Department to appoint , by motion , a hearing officar for a disciplinary appeal file o oy fom,er Officar Joe Wilson . She sa id I believe that you ha ve th e resumes of tha three hearing officers that were approved last year, by Counc il, to be part of the panel for such purposes . Mayor Wolosyn sa id d~ we have a motion to select one of these men? Council Member Barrentine sa id have they served an awful lot in the past? Ms . Eaton sa id last October was the last lime that we used one of the hearing officers that we appo inted . Ms . B~rrentlne said okay. Some of these cop ies are difficult to read . I thought maybe we had just been us ing them an av.ful lot lately. Ms . Eaton sa id they ha ve been recycled a few times . Council Member Woodwa rd said in look ing at th is ... you sa id we ha ·11 . use u some of these in the past or ma yb e all of them , I don 't know . Ms . Eaton said yos we have and I bel ieve the las t hearing officer that we used was John Difalco . Mr . Woodward said okay . In just looking at them ... there isn 't a whole lot of information there for me . I gu ess the one , as I lonked at it, that I circled . personally , was Ronald Cohen . Counc il Member Barrentine said could I ask if Dan has any ins ight on them? City Attorney Brotzman sa id we actually are not allowed . Sue and I are not allowe d to ma ke a recommendation to you . He sa id any of the lhree of these ar" fine with us . We have agreed that th ese are three acceptable cand idates ... any of the three . Council Member Barrentine sa id of lhe three, can we know over a per iod of tir:,e, which of them have handled cases? You said the one gentleman handled the last casa , but how many h&ve all of the three of them handled ? Ms . Ealon said I don 't have an exac t number for you . I think lhe lasl ti me that an officer was appointed, we didn 't use him and I believe lhal was Ben Aisenberg . COUNCIL MEMBER WOODWARD MOVED , AND IT WAS SECONDED, TO APPOINT RONALD J. COHEN AS HEARING OFF ICER FOR A DISCIPLINARY APPEAL FIL l:O BY FORMER OFFICER JOE WILSON . Mayor Wolosyn asked if there was any discuss ion . There w ,s m,ne . Vote reaulta: Ayes: Nays : Motion carried . Council Members Barrentine , Mccaslin , Moore , Wolosyn , Woodward, Tomasso , Oakley N~ne Me :;or Wolosyn sa id thank yo, 1 Sue . Englewood CII)• Council Augu■t 7, 2009 Page 10 (v) Director Kahm presented a recommendation from Iha Public Works Department to approve, by motion , a contract for the Safely Services Record• Room remodel project. Stall recommends awarding the contract to the lowest technically acceptable bidder, IBEC Conalrucllon Cor,,pany, In the amount of $55,584.00 and total estimated project cost of $70,399.00 . He said Council approved 1h11 project In the 2006 Multi-year Capital Plan . Aa you walk through the front door of Safely Services, ~ you era,, member of the public, your first opportunity lo talk to anyone would be at the windows that go Into lhla ra.:ord1 room . This Is original to the 1972 construction and Is In much naed of repair . We met with Safety Servlce:I a couple of years ago and started looking al what we might do to Improve that erea . Whal we really found wau the floor was terribly overloaded from 35 years worth of records . So we worked with Chris a•:d I think he used some forfeiture money but we were able lo scan lhos= records and open that room up ... but II ls In much need of repair . The only thing that Is really unusual about this project Is that when we advertised this , we went out and we used the Rocky Mountain E-Purchaslng System that Is used by 21 govemmen\al agencies In the front range . We had 61 vendors pull plans and we had a pre-bid conference ... we had 11 companies attend . The reason we are recommend ing we award this lo the lowest technically acceptable bidder is because IBEC was the only bidder on this project. We have researched them, we verifi•d they are capable of aoing this job and we believe that we should go forward . One of the things that I might add , we bel ieve that one of the reason we didn't have that many bidders was that , for openers , ii is a night Job . The other thing is that to work In Safely Services all of these folks have lo go though a clearance ... so all of their folks would have to go through background checks and all ... so I think ii was just a l~I of extra hassle for contractors. Mayor Wolosyn asked if there were any questions . There were none . COUNCIL MEMBER WOODWARD MOVED, AND IT WAS SECONDED, TO APPROVE AGENDA ITEM 11 (cj (v) • A CONTRACT WITH IBEC CONSTRUCTION COMPANY, FOR THE SAFETY SERVICES RECORDS ROOM REMODEL PROJECT, IN THE AMOUNT OF $55, 584 .00 . Mayor Wolosyn asked ii there was any discussion . There was none . Vote results : Motion carried. Ayes : Council Members Barrent ine , Mccaslin, Moore, Wolosyn , Woodward, Tomasso , Oakley Nays : None Mayor Wolosyn said thank you Rick . 12 . General Dl1cusslon (a) Mayor's Choice (i) Mayo• Wolosyn said I have a request. I serve as the Council Representative or link to the Englewood Education Founda!lon and one of the members, Howard McG • 3gor, who actually donated the sound system for the room up here .. .lor Hampden Hall ... ls organizing, •0 ~·.datlon event. He wants lo bring people from the Industrial sector down to Hampden Hall lo talk abo"i 11:e :·•.·.undation . I told them that I would ask, respectfully , II Council would waive the base lee for re,tal , but I b•ld them they would have to pay for the facility attendant and also they want a spsclal room set up . But, I think II is en easy way for us to support the Foundation and the work they do In the community, but still they will be responsible for the extra labor . So , I am wondering If I can go ahead and offer that lo them? Council Member Tomasso said I think II 1s a great way for the City lo partner with the school system . • • Mayor Wolosyn said lhenk you. And II Is, you know they are going to pay for our costs, which I appreciate . • (II ) Mayor Wolosyn said Saturday was Art About. I would like lo thank members of the Community Development Department...ln particular Harold Stitt end Nancy Fenlon ... who did e really fabulous • • • Englewood City Council Augu ■t 7, 2009 P1g111 job of organizing, what I th ink, by everyone 's account, was a succe111\JI day . It was ju at a great day and r,,any people a1ked ma to pass It on to the City and the City Council their appreciation for II. (Ill ) Mayor Wolosyn said on Saturday night , MCA had their m~jor thing they do, performance wise, for the City ... outs ide . It wes almost rained out , but It cema or.· and there wes a surprisingly strong tumout In Iha rain . (iv) Ma yor Wolosyn sa id Wayne Oakley received a document about options at the King Soopers . Mr. Oak ley said ye s, it appears to be a packet that you received some other time . Mike will know more about thal. Mr . Flahe rty said that was part of the packet that Community Oevelopment presented to Council In February at the ir ratraal. Ms . Wolosyn sa id I have It then, thank you . Mr . Flaherty sa id yes , we can provide additional cop ies If anyone needs one. Ms . Wolosyn sa id no, I have ii , than k you . (v) Mayor Wolosyn sa id Fr ide.y aftemoon I went to the open ing of the Skarritt House . There are a number of heal thcare providers lhere ... l thin k a chiropractor , massage therapist and nulrltlonisl. Thay did a beautiful job of fin ish ing the Inside of that build ing . I was so Impressed . I th ink It was a pos itiv e outcome ... to which anybody who sat on Council knows .was a negative process . But In the end , I think we fac lll lated someth in g in the private and non -profit sector that helped reta in th is historical place In our commun ity . I think good processes are sometirr J S difficult and ii was gratifying to see the outcome. (b) Council Members ' Cho ice (I) Council Member Barrentine : 1. She said I had forgollen to thank Bob Simpson for the work that he did in acqu iri ng that tenant fo r that space In th is building . 2. She said I also wanted lo thank Bob for work ing with the Englewood Days projec l...lhe merchants and Pos itively Englewood and Chamber event that we are planning . He made ii possible ... he commun icated with the contractor , • that lot that is still open , so that they could go ahead and acce ss that and I apprec iate the involvement with that. And thanks also lo Rich Kahm and the Public Wor ks Department for all their hard work In add ress ing what the traffic issues might be . 3. She said also for Public Works , we need ed to fi nd cul what was go ing on with the light al Oxford and Logan and I appreciate you gelling on that so quick . 4. She said just alt up and down Broadway , the exc itement regard ;ng Englewood Days is just fantast ic. is just nice lo see people pulling together to put together an event like th is. It ls nl ways difficult when you are trying lo do II for the first lime , but there is a lot of excite ment and a lot ,,1 Involvement and It Is apprec iated . (ii ) Council Member Mccaslin : 1. He sa id I attended the Ice Cream So cial on Friday before I went out of town and what a neat evenl. It was just neat to get to know some of the guys In Utilities and the Water Department and the people there. I stayed there from about 1 to 3. I th ink It was neat to just put some names with faces and so forth . 2. He said on National Night Out we attended three events , then unfortunately the rain kind of put a kibosh to a lot of the even ts , but II was grea l. II was just neat to talk to Iha residents and to hear the ir concerns . I th ink everyone that we talked to was , generally , pretty happy with what Is happening In Englewood. So, I had two vary positive events In Englewood within the last weak . Thank you . (Ill) Council Member Oakley sa id I attended the Englewood Employees Recognition Awards ceremony on Wednesday . It was a nice ceremony and I was glad to see the employees attend . (Iv) Council Member Tomasso: Engl-ood City Council Augu1t 7, 2oot P1g112 1. He nld on Nellonal Nlghl Out, th e police and fire received quite a few compllmenta for their re1pon1e lime and their preaence In the community . I wa1 wondering W we could 1tructure aomethlng for them to appear at tha Car Show, like they did for Nallonal Night Qui and do more PR ... whe;a they are 1howlng off their molv<Cycie1 and talking to the kids, handing out the cards and the Junior Deputy bedgea like they did, beceuse the kld1 named to be really happy to get those little slicker■. I think It wou ld be really nice, on a day when people are coming Into th e community, to have the police out there ... baslcally, a presence, but doing PR ... a really nice, strong PR . You know, something different from other communities, po11lbly . 2. He said I have a couple of houses in my District that are In the final stages of being reposaesaec by banks ... one of which has sold . It Is not on the records In Arapahoe County as having been sold ... the previous owner Is sllll listed as an owner. It Is In foreclosure end there ere weeds . I know thel Code Enforcement has put notices on the door . I think we need a new process to speed up the ability to lake cere of these properties . When they go Into foreclosure and they are owned by banks, on either coast of the country, and they can't be reached and they have attorneys taking care of these things, who can 't be reached, then we need a procedure . and maybe It Is jusl to put the responsibility under the direction of the City Manager to have these properties cleaned up at the end of the 14 day notice and then the fee assessed to that. Mayor Wolosyn sa id as you know, we have that scheduled lo discuss on September 1 e'". Mr . Tomasso said right, but as summer progresses, the Christmas trees in the front yard get taller . (v) Council Member Woodward : 1. He said I also attended the lunch on Wednesday to honor the employees and there was a special acknowledgment to Monty from Public Works for 50 years of employment with the City, which is pretty Incredible tome . 2. He said on National Night Out, Bob and I went together and we received feedback on a couple of City employees that I wanted to mention . Some very nice things were said about how helpful BIii '-lcCormlck was with some Issues that a citizen had and also Tricia Langon In Community Developmenl...h•,w helpful she was . 3. He sa id on Saturday at 9 o'clock, after five full years of working on the issues of elf-leash dog parks, we are finally going to have our opening . I hope people can attend and celebrate that open !;,g with us . I know I Intend to be there . Thanks. 13 . City Manager's Report (a) City Manager Sears said first of all , I had on the Study Session Agenda that Craig Hospital had sent us a lett~r, which was a very nice letter from Denny O'Malley asking for street closure on Clarkson . I guess tha surprising thing, from our end, was that he had asked for II for June 7, 2007 , and, generally, we get these two weeks ahead of time, so ii was really a very pleasant letter. I have now talked lo Rick and It Is on e of the things we can accommodate, but we would like lo make sure that City Council ls okay with this and also , possibly, our participation with them, because the 100 year anniversary celebration really Is part of our community . So, unless there Is any objecllon , we will go ahead and send a letter to them saying to please proceed . (b) c r.y M&nager Sears said I also want lo say that we are In the middle of budget. Right now we are reviewing things and while It Is great to hear really good positive things ... ! am very positive about where the City Is . We are taking a look at the budget and some of our budgets, especlelly with some of our salary lncreues, are exceeding the 4% level that we had talked about, because of tha survey resultl . And , of course , at this point In lime, It la kind of a dream llat and we have a lot of Interest out there, so we are putting together, al • • the stall level, a preliminary budget to bring to the City Council . At the end of thl• month we l ~II have a Stall • Retreat, to go through and pnorlllze where wr are 10 that we cen stay fiscally sound . Then again , I want to emphasize the meellng on September 23,. wltt, the City Council , where you v,111 have a chance to take a look at the budget. It Is too earl y for ma to say we are too fer out or too fer In , but you know, I think as In every budget year, we are going to h1,va to make sure that we have '.he rev81 ,ue to meet our expenditures and we era taking a look at that. • • • Englewood City Council August 7, 2008 P&gn 13 (cl Clty Manager Seers ,aid and I jusl wan\ to say \hanks to Iha staff anc l Mike Flaherty and my slilff In ;:,articular .. .for lheiuuppqrcwhlle I was gone and thank you lo tne Mayor and City Council. About e year ;igo \ didn 't know a town name Balm , Germany e•lsted , I don '! th ink they knew Englewood existed either on the other s\1/e of !ho pdnd , but I did get a chence to mea l the City Council there In Belm and they did give us their emb lem, ~'1ei r plaque , so I wan: to hang th is up In the Council room along with the ir picture of their commun ity. They are very Interested In l:E ,Ing a delegauo., come na•t year to Englewood and possibly be hosted by us . They did ho&I me While I was over lhere and II wenl from just a City Manager ••change to possibly somethln~ more 1hFt11hat. To ac,ually hPV91he CilyCenter ,rojecl In the newspaper In Germany was pre ,ty phenomenal . That was pre!ly amazln~. And, I lh lnk or1e of lh& most Incredible things wes outs ide the Council Chambers they had a picture of the Worto .,.ra de Center ... a pa inting that was put there in recognition of the World Trade Center . So, 11 did certainly heve an eil,cl around the world . I just wanted to say thanks again for support In this ••change. We will be writing c.ertain things up to put Into some publ ications about how things like City festivals make a difference and land u.•, and other types of things . Mayor Wolosyn said thank you Gary . 14 . City Attorney'• Report (a) City Allorney Brotzman said I do ha vu a request for a se!llemenl in the Publ ic Service monitoring case ... lhe actual selllement is in your pac ket. Ken Fellman did a great job in representing us, bu t I want to offer a special congratulat ions lo Rick , and his staff in the Public Works Department, who spearheaded gell ing the coalition of the cities together to actually work with Public Service in gelling the selllemenl done . So, I do have a request for a motion on the settlement agreement. Mayor Wolosyn asked if there were any questions . There were none . COUNCIL MEMBER MOORE MOVED, AND IT WAS SECONDED , TO APPROVE A SETTLEMENT AGREEMENT WITH PUBLtr :JERVICE . Mot ion ca rr ied. Ayes : Council Members Barrentine , Mccaslin, Moore . Wolosyn , Woodward , Tomasso , Oakley Nays: None 15. Adjournment The meeting adjourned al 8:22 p.m .