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Home My WebLink About2007 Resolution No. 045• • RESOLUTION NO . K SERIES OF 2007 -- CON'J'RAc:t NO, ~ 8 ~ 0() 7 A RESOLUTION AUTHORIZING AN EXTENSION TO THE 2006 MICROSURF ACING CONTRACT FOR THE 2007 MICROSURF ACING PROGRAM AS A NEGOTIATED CONTRACT FOR ENGLEWOOD'S 2007 MICRO-SURF ACING :'ROG RAM INSTEAD OF THE COMPETJTlVE BID PROCESS UNDER SECTION 116 (b) OF THE HOME RULE CHARTER AND SECTION 4-1-3-1 OF THE ENGLEWOOD MUNICIPAL CODE 2000 . WHEREAS, the City of Englewood is responsible for maintenance of approximately 119 miles of public roadways in the City; and WHEREAS , the Department of Public Works ' Engineering and Street Maintenance Divisions have developed a system-wide maintenance program in which they have found microsurfacing to be a viable and economic preventive maintenance alternative ; and WHEREAS , local contractors have not demonstrated the ability and/or knowledge to construct microsu·.facing acceptable to City standards when given the opportunity on demonstration projects for other jurisdictions in the past ; and WHEREAS , the staff of the Public Works Department has evaluated the quality of microsurfacing utilizing a specific local afgrcgatc and a quick-set ERGON emulsion for the past I 5 years; and WHEREAS , Broadaway Holdings was awarded the 2006 contract which authorized a negotiated extension lo the 2006 Microsurfacing contract for the 2007 Microsurfacing Program; and WHEREAS , Section 116 (b) of the Englewood Home Ruic Charter and Section 4-1-3-1, Englewood Municipal Code 2000 , allow contracts for public works or improvements to be negotiated, provided that contracts for which no competitive bids have been requested have been approved by resolution which shell declare the reason for exception to the competitive bidding requirement; N0W , THEREFORE , BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: ~-The City Council of Englewood, Colorado hereby approves and authorizes a • nqotiated extension to the 2006 M!crosurfacing Contract for the 2007 Microsurfacina Program 111 r, ~egotiated contract to Broadaway Holdings . ADOPTED AND APPROVED this 7th of May, 2007 . I, Lo•crishia A. Elli s, City <:!erk for thJ ~ity of Englewood , Colorado, hereby certify tha above is a true copy of Resolution No . !!'i...., Series of2 7. • • • COUNCIL COMMUNICATION Date: May 7, 2007 Initiated By: I Agenda Item : 11 C ii Public W orks Departm ent I Subfect : Co ,i tract for 2007 Mlcrosurfaclng Program I Stafi Source: Rick Kahm , Director of Public Works COUNCIL GOAl AND PREVIOUS COUNCIL ACTION Resolution No. 43 , Series 2005, Res oluti on No. 47, Series 2004, Resolution No. 33 , Serles 2003, Resoluti on No. 46, Seri es 2002, Re soluti on No . 28 , Serles 2001, Resolut ion No . 42, Serles 2000, Resolution No. 44, Series 1999, Res oluti on No . 51 , Series 1998, Resolut ion No. 43, Serles 1997, Resolution No. 44, Series of 1996, Resolution NL\ 35, Serles of 1995, Resolution No. 40, Serles of 1994, Resolution No. 39, Series of 1993, Reso lut ion No. 52 , Serles of 1992, and ResoloJtlon No. 38, Series of 1391 , approving negotiating contracts and awarding negotiated contracts for the 2005, :?004, 2003, 2002, 2001 , 2000, 1999, 1998, 1997, 1996, 1995, 1994, 1993, 1992, and 1991 micro- surfacing pr ograms, re spec tive ly. Coun cil approved a motion to award the 2006 Microsurfac ing contract at the August 21 , 2006 City Council meeting to Broadaway Holdings LLC. The profect wa1 bid In 2006 and IN>adaway Holdings was the low bidder. RECOMMENDED ACTION Staff recommend s Council approve a Resolution authoriz ing a negotiated extension to the 2006 Microsurfacing contract for the 2007 Mlcrosurfaclng Program, and authorizing the Director of Public Works to execute the contract. Staff recom mends awarding the contract to ■roaci.way Holdings LLC in the amount of $611,832 . BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED Each year, our Streets Maintenance Division reviews Enf4iewood's 119 miles of streets and determines which roadways are In need of maintenance efforts , The rKommended !007 program indudes approximately 89 blocks, as detailed In the attached list and map . The 2006 Microsurfacing contract In cl uded a provision to extend the contract for up to a three year period . Staff has a negotiated pricing with the contractor ~nd recommends extending the contract for the 2007 program . The design life of an ui:-halt road Is 20 years, In order to coax 20 years of Ille out of our roads with the tough Colorado freeze/thaw cycles, studded snow tires, the challenging and constandy changing subsurfacr condition,, u well II the truck and bu, traffic, we need to periodically perform some reaurfadns tre&lmenll , Staff Introduced "Ens)ewood" mlcrosurfaclng In 1991. Our objective was to develop an alternative • to address the maintenance needs of roadways subjected to excessive traffic volumes resulting in pavement ruttlns and lanes requiring leveling treatments along with new wearing courses and surface seals . Mlcro,surfaclns 11 a cost effective maintenance alternative that provides rut flllln'.&, leveling of exlstln& pavements, a surface seal and a new wearing surface . The nnlshed produ ct is Jet black. aesthetically pleasing, and e•hlblts more tracllon than the original asphaltlc concrete fo , Improved safety. Modification In 1,t,e product chemistry over the years has enabled us to open streets to through traffic In 20 to 30 minutes , If required . Last year, we e•perlenced less than optimum performance from the Microsurfaclng product. We had developed a new ml• design, utilizing a dlffere,1t additive and asphalt emulsion source . Our research was unable to pinpoint the definitive source of the problem . This year, we propose to return to uslns the same emulsions and additives that produced successful programs for 15 years . Our mlcrosurfaclns produ,: will use ERGON emulsions, transported from Waco, T .-as. We will continue 10 specify the quality custom crushed, gray granite aggregate supplied by Asphalt Pavi ng Company, Golden, Colorado . Mlcrosurfacing requires highly specialized construction equipmer,t. Based on our last si•teen years of .-perlence, we know that the use of continuous mic ros urfacing equipment ;,roduces a superior product when compared to that applied with truck-mo~nted type machines . Con ti nuous equlpme m provides consistency of application and minimizes seams by reducing equipment ~tops and starts. Experience with applying our product is crucial to a successfu l project. Currently, there am no local contractors with the proper equipment to construct our microsurfacing project. FINANCIAL IMPACT Staff has negotiated a price of $296 per ton for the 2007 program . The unit cost is up from last year's $250 per ton cost due to increases in petroleum cos ts and trucking charges . We believe microsurfacing provi des superior va lue to our citizens because : 1. The City of Ens)ewood has developed a product that has superior workability than the stan dards being utilized by other jurisdictions. 2. Microsurfaclng has construction advantages over slurries in that microsurfaclng can be used for rut filling and leveling in addition to providing the surface seal and new wearing surface. 3. Mlcrosurfacing Is more customer friendly, and doesn 't require large quantities of loose rock that could cause problems or concerns for ou r citizens. The short set time allows the roadway to be reopened without long delays . 4. Mlcrosurfaclng has the capability of beln, ~pplled In any required thickness that Is necessary to address our street maintenance needs . • • • Year Contract Square Bloc Price Amount Yards ks Per Sauare Yard' 1991 S2800QQ.._ .160000 60 $1.7~ -1992 S260000 185 000 70 $1.41 -1993 $305,000 201 000 76 51,52 -1994 $315,000 207 000 80 ::::~ 1995 $339000 209 000 80 1996 S358000 223 000 86 $1.61 1997 $360000 240000 97 $1 .58 1998 $361 ,000 214000 90 $1.69 1999 $.150,000 214000 86 $1.63 2000 $355,000 201 000 93 $1.77 2001 $360000 200000 89 $1.80 2002 $35 2 485 191 ,112 75 $1.84 2003 $360.000 200 534 80 $2 .07 2004 $424031 219005 83 $1.95 2005 $421.371 168167 46 $2.s1• 2006 $297 960 79504 10 $2.83• 'Ir.eludes Broadway@ 30 lb/SY ve rses 18 lb/SY on residential streets ~ Due to the varying application rates or microsurfacing, and eve r changing roadway condilions , micro-surfacing is co ntracted by unit weight applied (tons) . $1,400,000 is available in the Road and Bridge PIF account for 2007. The balance of funding in the 2007 Road and Bridge PIF account will be utilized for asphalt overlays by Englewood f , ~es, the 2007 Cape Seal project, and the associated maintenance program administration, testing, and inspection. Det,.,1ed below are the costs associated with the 2007 project Broad away Holdings LLC 206 7 tons @ $296.00 Tes tin g ., cl inspection Contin gency Total Estimated Project Co1t1 LIST OF ATTACHMENTS List of Streets Map $611,832.00 $3,000.00 ~ $639,832.00 • Microsurfacing 2007 -Street Li st Slrfft / Avonuo From To No. llookll Un ion Irving Clay 3 Tufts Federal L-I 3 Grant E11tm1n VIII 5 Washington Floyd Comoll 3 Bates Broadway Logan 2 Bates Pkwy Bate • Franklin 1 Bates Pkwy Down ing Aml>ffl1 1 Lafayette Court Bate s Pkwy Botti Pkwy 0.5 Amherst Down ing Ogdon 1 Bates Fkwy Ogden 0-.lng 1 High Floyrt Dll1moulh 2 Williams Oanmouth Floyd 2 Marion Eastman Floyd 1 Hampden Broadway Ptnnaytvanll 2.5 Girard Lafayette COIOnl 1.5 Lehigh Logan Broadway 2 Kenyon Broadway Logan 2 Nassau Clarkson Broadway 4 • Mansfield Broadway Logan 2 ·-Layton Broadway Logan 2 Tufts Broadway Clarkson 4 Stanford Huron Broadway 4 Lipan Court Tuft1 Stanford 0.5 Jason Tufta Chenango 4 ·-Logan Manalletd Jeflfflon 3 Cherokee Prtnce4on Kenyon 5 Delaware Prtnco4on 0ulncy 1 Galapa20 Nauau Sllnfanl 5 - Lipan Quincy Raddltl 1 - Kalamath Quincy Raddltl 1 ·- Jason Court Quincy Jason 1 Cornell B-y Gallj)8QO 3.5 Hampden Place EIIU Engllwood Pkwy 1 Grand LowaN F-3 Monmouth Fedallf !!Ying 3 Bellewood lrvtng ,_ 3 Jason Kinyon Oldord 4 ... ,-• CITY OF ENGLEWOOD -PUBLIC WORKS DEPT 2007 Microsurfacing I j. North DATE : Aprll 10, 2007