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Home My WebLink About2007 Resolution No. 046• • CON'I'RAct NO. ~ 7 -Joo 7 RESOLUTION NO . !lfL_ SERIES OF 2007 A RESOLUTION AUTHORIZING THE NEGOTIATION AND AW ARD OF A CONTRACT FOR ENGLEWOOD'S 2007 CAPE SEAL PROJECT INSTEAD OF THE COMPETITIVE BID PROCESS UNDER SECTION 116 (b) OF THE HOME RULE CHARTER AND SECTION 4-1- 3-1 OF THE ENGLEWOOD MUNICIPAL CODE 2000 . WHEREAS, the 2006/2007 snow stonns caused extens iv e damage 10 Englewood 's aging street system ; and WHEREAS, the Englewood City Co uncil approved an appropriation for street rep air and maintenance [Road and Bridge account] in the 2007 Public Improvement Fund; and WHEREAS, the Englewood City Council approved Resolution No . 43, Series of 2007 authorizing a $550,0000 supplemental appropriation to the 2007 PIF for Road and Bridge repairs ; and WHE ,-t: I\S , Englewood's annual st reet maintenance projects consist of Micro surfaci ng and As phalt < •verl ays as surface treatments to extend the life of Englewood pavement s; and WHEREAS , Cape Seal is another pavement maintenance product that pro vi des a surface seal and a new wearing surfac,, while also providing additional structure to the roadway; and WHEREAS , there are 28 blocks proposed for Ca pe Seal th at require a surface treatment beyond what Microsurfacing can provide, yet they do not require a full aspha lt overlay; and WHEREAS , the staff of the Public Works Department has evaluated the quality of Cape Seal product which is less expensive than an asphalt overlay and is more environmentally friendly, using less oil than an overlay; and WHEREAS , there are two local Cape Seal companies ; one A-1 Chipseal and Quality Pa vi ng ; and WHEREAS , Quality Paving has stated that they will not provide or bid on a Cape program thi s year; and WHEREAS , Section 116 (b) of the Englewood Home Rule Charter and Section 4-1-3-1, Englewood Municipal Code 2000, allow contracts for public works or improvements to be negotiated, pro'lided that contracts for which no competitive bids have been reque ,ted have been approved by resolution which shall declare the reason for exception to the competitive bidding requirement ; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCil. OF THE CITY OF ENGLEWOOD, COLORADO, THAT : ~-The Department of Public Works is hereby authori:r.ed to negotiate a contract for Englewood's 2007 Cape Seal Project in the amou•., of$273,695 in lieu of the competitive bid process as allowed by Section 116 (b) of the Engiewood Home Rule Charter and Section 4-1-3 -1, Englewood Municipal Code 2000 . ~-The Department of Public Works is hereby authorized to enter into a contract with A-1 Chipseal for the Englewood's 2007 Cape Seal Project . ADOl'TED AND APPROVED this 7th of May, 2007 . I, Loucrishia A. Ellis, City Clerk for,t~ City of Englew above is a true copy of Resolution No .':$......, Series of200 • • • COUNCIL COMMUNICATION Date: May 7, 2007 I Agenda Item: 11 C iii I Subfect: 2007 Cape Seal Project Initiated By: Public Works Department I Staff Source: Rick Kahm . Director of Publ ic Works COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Council appro ved an appropriat ion for street repair and maintenance (Road an d Bridge account) in the 2007 Public Improvement Fund (PIF). Council approved Resolution No. 43 , Series of 2007 authorizing a $550,000 supplemental appropriation to the 2007 PIF for Road and Bridge repairs . City Council discussed the costs of road repai rs at the Study Session held April 2, 200 7. RECOMMENDED ACTION Staff recommends Council approve a Reso lution authorizing a negotiated contrac~ in the amount of $273,695.00 , for the 2007 Cape Seal Project and authorizing the Director of Public Works to execute th e contract. Staff rec ommends awarding the contract to A· 1 Chipseal, the only available qualified local Cape Seal contractor . BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The 2006/2007 snow storms caused extensive damage to Englewood 's aging str ee t system . Typically, Englewood 's annual street maintenance projects consist of Microsurfacing and Asphalt Ove rlays as surface treatments to extend the life of our pa vements . During the month of April 2007, Street Di vi sion staff performed an inventory of all Englewood streets to identify the amount and type of surface treatment required to restore pavement condition. Cape Seal is another pavement maintenance product that provi des a surface seal and a new wearing surface, while also providing additional structure to the roadway. The 28 blocks proposed for Cape Seal require a surface treatment beyond what Microsurfacing can provide, yet the y do not requ ire a full asphalt overlay. The Cape Seal product is familiar to Englewood staff. We used the product on a few streets in the late 1980's with great success . Cape Seal Is a two part process that consists of a 3/8" chip seal and a slurry seal over the chip seal for a final product that is smooth . Chip seal begins with asphalt emulsion sprayed onto the roadway, followed by a layer of 3/8" rock that is evenly spread and rolled In . This part has a drying time of two to four hours, depending on weather, and then the street is reopened. The chip seal is allowed to cure a minimum of 24 hours . The street Is swept to remove any excess rock and a Type II Slurry seal is applied over the chip for a smooth final surface. The final product Is approximately 1/," thick and provides additional strength to the roadway . The • components of Cape Seal are the extremely hard grey granite produced by Asphalt Paving Company of Golden, and emulsion produced by Cobitco, a local supplier of emulsion products . The Cape Seal product Is less expensive than an asphalt overlay and Is more environmentally friendly, using less oil than an overlay. A• l Chlpseal has been In the Cape Seal business for many years . They have contracts with about a dozen other Colorad o cities and counties including. Aurora, Broomfield, Colorado Springs, Denver, Douglas County, Lakewood , Loveland, and Parker (see attached list). Staff has vi sited with the City of Parker to Inspect A· 1 's previous projects . Parker representatives are pleased with the Cape Seal product and A· 1 's performance . We have contacted other City's to see who is bidding the Cape Seal product locally . The only other local company mentioned Is Quality Pavi ng. We contacted Quality and their representative stated that the y will not be bidding Cape th is }'ear. At this time, Quality does not have a Chip Seal operation, only Slurry Seal . FINANCIAL 11,,PACT Staff has negotiated a price of $3 .35 per square yard for Cape Seal. This is in line with what most of the other local municipalities are payi ng . Den ver is paying $3 .7 5 per square yard for their 2007 Cape Seal Project Traffic control by the contractor is included in the unit price . Adequate funds are available in the Road and Bridge PIF account for 2007 . LIST OF ATTACHMENTS Cape Seal List Cape Seal Map A-1 Contracts • • STREET DIVISION 2007 CAPE-SEAL LIST • BLOCKS AVENUE/STREET FROM TO 6 Rarl/OII Evans Yale 2 Shoshone Yale Bates 8 Huron Quincy Belleview I Girard Broadway Sherman 2 Danmouth Broadway Lolllln 9 Te/on Evans Dartmouth 28 Stree ts in itali cs are weekend only work . • • CITY o, !NGLl!WOOO -PUIUC WORKS D!PT • 2007 Cape Seal • CfltnHfl ,-~~~) .,,., .... IIIIIHf/1 A North OAT!: Apr11 10, 2007 • A-1 Chlpseal Past / Current Contracts Wed d nn ay,Ap rll 200 21, 7 .. ChlDINI Jobi 2008 20011 ... ' '2007 :Y ' , Contilct·P,,.on Adam, County $ 200,000 $ 230,000 To Be Bid 8am Gomaz, 303-847-8018 Aurora $ 800000 $ 110000 I 700,000 John Brun11u. 303-328-8200 Broomfield s 400,000 $ 400 000 $ 100 000 Geoff Well,, 303-4M-1894 COOT $ 1 200,000 $ 1 500,000 $ 2 500,000 Garv D1Wltt. 970-350-2131 Colorado 8prtng1 N/A $ 750,000 s 1,000,000 Pam Brown, 719-385-5288 Commerce City s 150,000 s 200,000 To Be Bid Glenn ElllI, 303-289-8172 Denver, City & Co $ 120,000 $ 1,250,000 $ 1,000,000 Dan Roberta 720-8811-6858 Dougl11Co s 400 000 s 450 000 s 500,000 Kart Lucero 303-880-7490 Fort Morain $ 100,000 s 200,000 $ 250,000 Ken Brenneman, 970-788-0126 ~ .... lay $ 100,000 s 120,000 $ 150,000 Pat HIii, 970-350-9540 Johnstown s 75,000 $ 100 000 $ 200,000 Don Garner 970-587-4884 Lakewood no program $ 200 000 $ 300,000 Chris Jacobson 303-987-7953 Loveland s 400,000 $ 425,000 $ 460,000 Dave DeB ■er, 970-982-2610 Parker $ 500,000 $ 500,000 To Be Bid Ron Martinez, 303-805-3183 Weatmlnater $ 1,000,000 $ 1,600,000 $ 1,200 000 Rav Porter, 303-430-240 X 2523 •