HomeMy WebLinkAbout2007 Resolution No. 049•
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RESOLUTION NO . _!Ii
SERIES OF 2007
A RESOLUTION APPROVING A SUPPLEMENTAL APPROPRIATION TO THE 2007
BUDGET FOR THE PUBLIC IMPROVEMENT FUND AND THE OPEN SPACE FUND.
WHEREAS , the City of Englewood is required oy City Charter to ensure that expenditures do
not exceed legslly adopted appropriations; and
WHEREAS , this supplemental appropriation to the 2007 Budget to the Public Works Fund is
a result of unexpected expenditures incurred during land preparation activities a: the Sheridan
Riverpoint Project which were not included in the 2007 Budget ; and
WHEREAS, this supplemental appropriation to the 2007 Budget to the Open Space Fund for
the City of Englewood 's ponion for the purchase of the Oxbow propeny;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD , COLORADO, AS FOLLOWS :
~-The Budget for the City of Englewood, Colorado, is hereby amended for the year
ending 2007, as follows:
PUBLIC IMPROVEMENT FUND
SOURCE OF FUNDS:
Golf Course Redevelopment Oversight Expenditures
USE OF FUNDS :
Golf Course Redevelopment Funds
OPEN SPACE FUND
SOURCE OF FUNDS:
Reserved Fund Balance
USE OF FUNDS:
Oxbow Property Purchase Project
$200,000
$200 ,000
$ 62 ,500
S 62,Sno
~ The City Manager and the Director ofFinance and Administrative Services are
hereby authorized to make the above changes to the 2007 Budget for the City of Englewood.
ADOPTED AND APPROVED this 4th of June, 2007 .
I, Loucrishia A. Ellis , City Clerk for '!',if ity of Ena)ewood,
above is a true copy of Raolution No .~• Serlea of 2007
• COUNCIL COMMUNICATION
Date: Asenda Item : Subject :
June 4, "JL17 11 Ci A Resolution for a Supplemental Appropriation of
funds in the Public Improvement and Open Space
Funds for additional expenditures incurred during
land preparation work at the River point at Sheridan
project and for funds lo purchase the O xbow
Property.
Initiated By: Staff Source:
City of Englewood Frank Gryglewicz , Director
Finance and Administrative Services Departme nt
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
City Council has nol di sc ussed this supplemental specificall y bul City Council ha s discussed lhe
activi ties on the Golf Course site on a number cf occasions, including the Budget Relreal held on
Ma y 19 . The Oxbow purchase has been disc ussed on a number of occasions. City Council has
supported going forward wilh the purchase of this property .
• RECOMMENDED ACTION
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Staff recommends City Council approve th e attache d resolution for a supplemental appro priation to
pay for costs relate d to the environmental oversight during land preparation ac tivi ti es on lh e Goif
Course and to pa y for a portion of the City 's portion of th e Oxbow proµerty .
PUBLIC IMPROVEMENT FUND :
SOURCE OF FUNDS:
Golf Course Redevelopment Environmental Oversight Expen dit ures $200,000
USE OF FUNDS:
Golf Course Redevelopment Funds $200,000
OPEN SPACE FUND:
SOURCE OF FUNDS :
Unreserved Fund Balanc e $62,500
USE OF FUNDS:
Oxbow Property Purchase Projec t $62,500
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
City Council has made protection of the City's Interests on the Rlverpolnt at Sheridan project a
priority . This property was a landfill In the past and the City has Incurred additional expenditures to
ensure the trash removed from the site 1\ handled property. The additional ~xpendltures are a result
of weather delays and unexpected levels of trash In the landfill.
City Council has made the preservation and acquisition of open space a priority . The purchase of
the Oxbow Property furthers this goal.
FINANCIAL IMPACT
The •Golf Course Funds" paid to the City for the long-term lease of the Golf Course property was
placed in the PIF until Council determined the disposition of the funds . These environmental
oversight expenditures will reduce these funds by $200,000 . The appropriation of funds for the
Oxbow Property will reduce the fund balance in the Open Space Fund by $62,500.
LIST OF ATTACHMENTS
Information regarding environmental oversight activities
Resolution
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: · Major
••• En~ronmental Services, Inc .
... ~ .......... Canoulllllt .... --.
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May 31 , 2007
Mr. Rick Kahln
Dirr.ctor of Public Works
City of Englewood
l000 Englewood Parkway
Eni;!ewood, CO 80110
R1'.: Status of Environmental Oversight for Sheridan Redevelopment Lea se Compliance
Dear Mr . Kalun :
As per your request, I have itemized a list outlining the time and resources expended for
the aforementioned project to date , as well as an estimate to complete the work.
The original estimated start time for the job was October 3, 2006 . Completion of all
Municip•I Sol id Waste (MSW) was anticipaled lo be April 12, 2007 . Due to wealher,
site conditions and lease agreements, lhe construction finally began in February of 2007 .
The estimate for the original o·,ersight contract waa based upon the
Developers/Contractors ' schedule of60 days on the leased property .
Originally, we were told the construction hours would be 20 hours per day, 7 days per
week , per the Contractor's Plan of Operation (CPO), and the work area would be limited
to 4-8 acres (per CPO). It was presented that only 2 excavators would be work ing out of
same excavation area. The original plan , as per Adolphson & Peterson (A & P), was to
use 24 trucks per hour during working houra . There have, generally, been between 60
and 90 trucks working at one time .
Our original budget waa baaed upon IO hour shifts and 24 man hours per day for
complete site coverage . The budget included equipment and materials fo r 24 man hours
per day plus administration . Based upon the estimated total volume of waste to be
excavated, and the number of trucks used to haul the malerial, we esl imated a Iota!
number of3,200 ho1111 in our proposal.
When work actually commenced on th~ project, property excavatora were working in 12
hour ahifta with no break . As many as five excavators were working in as many as four
different locations . To provide sdequate observation, we needed three add itional field
peraonnel. Updated schedules extended the time, first to 120 days, and, moat recently, to
154 daya on the leased property,
Golden, CO • Sconld• AZ. • AshvlUt NC
In April, Walah Environmental called for a special meelioa to di1C:1.111 the ConlrlClor's •
accelerated pace and dire need to catch up to IIChodule. We believe Walah, the
developer'• con111ltant, wu approved additional houn to facilitate the Contractor'•
multiple excavation 11'111, Walah added thRe new field techs, and their time wu almo11
doubled .
Throuah May 31 , 2007, we have expended approdmately 3,900 field houn ($321,000).
The orisinal eatimate provided lo the City wu $250,000. To date, we have an ovemm of
860 houn, or S71,000 . Buod upon the anticipated time remainina to complete the
project (now estimated at July 18, 2007), and time to complete close out documents and
submittals, we anticipate an over run of another 1,560 man holll'!I to complete the project
($129,000).
The total fundin8 required to finish this project is now estimated , and will not exceed
$200,000 over the original contract.
If you have any questions or need further clarification, please do not hesitate to call.
Respcc'.fully,
Wi .lliam A. Major, President
Major Environmental Services, Inc.
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