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HomeMy WebLinkAbout2002-04-15 (Regular) Meeting Minutes• • • ENGLEWOOD CITY COUNCIL ENGLEWOOD, ARAPA'lOE COUNTY, COLORADO Regular Session Aprll IS, 2002 Mayor Pro Tern Garrett advtsed trull Mayor Bradshaw had an emergency and was unable to attend Ibis evening. So I will be conducting the meeting , he said . I. C all lo Order The: rcg\1l11r meeting of the Eng lewood City Council wns ca lled to orde r by Mayor Pro Tern G11n ·cn at 7:30 p.m. 2. Invocation The invocation was given by Council Member Nabholz . 3. Pledge of Allegiance The Pledge of AUeginncc was led by Mayor Pro Tern Garrett. 4. Roll Ca ll Present: Absent: A quorum was present Counci l Members Nabholz, Moore , Grazu li s. Garrett. 'w J!osyn, Yurchick Mayor Bradsha w A lso present: City Manager Sears 5. Minutes City Attorney Brot:zman De~uty City Clerk White City Clerk Ellis Assistant City Manage r Flaherty Director Simpson, Cammanity Development Director Ingle , lnformnrion Technology Director Gryglcwicz, Finance and Administrative Services Director Olson. Safety Services (a} COUNCIL MEMBER GRAZULIS MOVED, AND IT W Ail SECONDED, TO APP tl.OVE THE MINUTES OF THE REGULAR CITY COUNCIL Mil':n ~G OF APRIL I , 2002. Morion carried . Ayes : Council Members Nabholz, Moore, Gra.2.u. Uarren, Wolosyn, Yurchick Nays : None Absent: Mayor Bradshaw 6. Scheduled Vis lton Engh:wood City r:o un cil Apri l I.I , 2002 Page 2 adv11ntage in workin g together to promo 1e our sales di strict Our onl y goal is m h3ve more people co me to ou r businesses and buy ~tufTand use our services . Mr. Cohn pointed out , o.s a side benefit, if we're successfu l in our efforts, the City will ge t more 10.x revenue fro m sale s 10.x . Three of us began !his gro up about eight een months o.go , he sai d, by o.sking Co un,:i l to change th e law on:e a.gain , to nll ow si dewalk sa les. Mr. Cohn sai d we reall y appreciat e you 1111 doing that. He said th e two sid e'w-alk sa le s las l year were very success ful. Our grou p ha s grown and become more fo nnnl si nce Inst fa ll . We vo ted to become a pan of the Greate r Englewood Chamber of Comme rce, and to have a bigger e\'ent this June than the sa le las t yea r. That will incl ud e a sidewalk sa le 11nd a free conce n . We also vo ted to wo rk close ly with the Old Tyme Fo.ir, which is being put on by the City in August. He said the mercho.n1s in the Cicy arc goi ng to work clo sely on that event. He no1ed we voted to call ourselves "O ld Town Englewood" as a way to idemify our sa les di strict li ke Old South Gaylord Street, Hi storic Old To,m Arvada and Historir. Do,mtown Littleton . Mr . Calm said we've sele cted a logo 10 use as ou r marke ting symbol. In your pa cke t, you've go t a lcne rh ead wi th our logo on ii. He stated the Englewood Cherre lyn Horsecar is perhaps the best ~own early mass transit vehjcl e in the Uni 1ed States. Other pl aces use d horse cars eve n aro W1d Denve r. He added there 's only one place where the horse got to rid e in the car and that's here in Eng lewood . He no ted pic tures of the Cherrelyn Horseca r, are in railroad books all aroW1d the co un try and some mnss transi t books as we ll . Mr. Cohn stated this is a great, positi ve image and for that reaso n we decided 10 use thal fo r o•Jr symbo l. We co me 1oday to ask you to make a permanent der,ignation of the district o.s "O ld Town Eng lewood". He sa id we envis ion the use of the "O ld Town Englewood" name to tell potential cus tomers we're in origina l Eng lewood, not some place else tha t has an Englewood postal address . And, he noted, havir,g a geogra phi c locato r will simplify our ad ca mpaigns and wi ll devel op a wiique identification fo r our area . \V,:. think this w:ill be 11 real good thin g. He sa id mos t ofus in the busines s di strict are de stinati on sto res, peo ple co me to sec us on purpose and 101s of lime s they hnvc no idea that th ere arc oth er busine sses up and down the streets that thL"y al so mi ght have a need for. He added when peo ple come to vis it the hobb y store, acousi-ic music . Glnss Ware house, th c su rplus store , Guyi,; and Dolls, or the Mini Flea Ma n th ey don 't ren lizc how many un iq ue other sto res are just right in thc ne ighborhood . Mr. Cohn said we envision "Old To wn Englewood" as a way to communicate with the vishors at the various stores as to how th ey ca n co me in contttc t with the c ther sto res. He said it's almost like we're a drive through shopping m1 ll . We ha ve some different kinds of ideas for promoting our businesses fo r the folks drivi ng up nnd do wn Broadwa y and the sid e streets. We want peo pl e to learn about us and stop nnd shop . He stated we'd like CoW1 ci l to con.o:;ider making a perma nent designation of our name as "Old Tov.11 Englewood". I was trying 10 anticipate what kind of questions you might have or negative po ;sibilities, he said, but I couldn 't think of any, so it seemed like it wo uld be a good idea tu co me and talk to you about this . Mr . Cohn thanked Council and asked if th e;-e we re any questions . Mayo r Pro Tern Ga rr e!'t sa id I think what we 'll do , at Council's discretion, is talk :ibout this during Co un cil Members' Choice and if it's some th ing we want to ex pl ore we'll probabl y do ii through a Study Session fo rum. He no1ed tha1 prese ms a better opponunicy 10 di scuss th is iss ue and ex plore the id eas. 1'11 sure if tha!'s what we decide w:'11 be co ntactin g you and your grou p to help pani cipate in that, he said. Mr. Co hn snid th.'lnk you. CoW1cil Member Yurchick ha d a question about the size of the a.rea . He said on th e fro nt, say it runs from Yale tc Oxfo rd, but the majority of the busine sses arc Yale to mayhc a littl e so uth of Hampden. Mr. Cohn said w:: tried to figwe that one out . We have pictures of the trnin t.Jr::ks that run :ill the way up 10 Oxford . From the old Engle wood hi story books we sec old busine sses th at run all the way from Ya le up . There arc picture s of businesses and houses tha t used 10 be do wn where we arc right now . He noted we we re somewh:it arbi tra ry in choosing our limits . Mr . Yurchick noted that yo ur area is Ya le to Oxford, but like most of the peop le that have signed your peti tion are basicn li., from Hilntpden and nonh, :ind maybe a linle so uth of Hampden . • • • • • • Englewood City Council April 15, 2002 Poge 3 Mr . Cohn said that is tru e, yes . We dun 't have anything against the guys across the hi ghway but when we've had our mcc1ings not taS many of those guys hav e co me down to our meetings . He stated that the core of our group is kind of in the thirty•two, thirty•three, thirty•four and thirty•five hundred ~locks of South Broadway. Mr . Cohn again thanked Council. 7. Unscheduled Visitors There were no Wl!tchcduled \·isi tors. 8. Communil ,ns, Proclamations and Appointments Mayor Pro Tcm Garren s~tcc', he'd like to point, i, since Mayor Bradshaw is not here, that we have the proclamations, but they wil l oc signed and mail ed since she was not available this evening to si gr them I scr one pcl'-On here, he said, and once we do the proclamation you arc more than welcome to come up and address t!le Council. (a) A proclamation declaring April as Child Abuse Preve ntion Month was considered . COUNCIL MEMBER NABHOLZ MOVED, AND IT WAS SECONDE D, TO DECLARE APRIL AS CHILD ABUSE PREVENTION MONTH. Aye s: Nays: Absent: M'Jtion carried. Co uncil Members Nabholz, Moore, Grazulis, Garren, Wolosyn , Yurchick None Mayor Bradshaw Mayor Pro Tern Garren asked if anyone wou ld like to address the proclamation. There was nu one . (b ) A proclanwri cr. declaring May as Mental Health Awareness Month was considered . COUNCIL MEMBER NABHOLZ MOVED. AND IT WAS SEC.:>NDED, TO DF.CLARE MAY AS MENTAL HEAL TH AW ARE NESS MONTH . Ayes : Noys: Absent: Motion carried. Council Members Nabholz. Moore, Grazulis . Garren, Wolosyn, Yurchick None Mayor Bradshaw Mayor Pm Tern Garren asked if anyone would like to t1,.iircss the proclamation. There was no one . 9. Public Hear!ng No public hearing was scheduled before Council. 10. Consent Agenda COUNCIL MEMBER WOLOSYN MOVED, AND IT WAS SECONDED , TO APPROVE CONSENT AGENDA ITEMS 10 (a) (I), (II) and (Ill), 10 (b) (I) and (II) AND 10 (c) (I). (a) Approval of Ordinances on First Rc11ding . Eng lewood Ci ty Council April 15, 2002 Page 4 (i} COUNC IL BILL NO . 13, INTRODUCED BY COUNCIL MEM ER WOLOSYN A BILL FOR AN ORDINANCE APPROVING AND AUTiiORIZING THE EXECU110N OF TWO INTERGOVERNMENTAL SUBGRANTEE AGREEMENTS FOR THE YEAR 2002 ARAPAHOE COUNTY COMMUN ITY DEVELOPMENT BLOCK GRANT PROGRAM BETWEEN THE ARAPAHOE BOARD OF COUNTY COMMISS IONERS AND THE CITY OF ENGLEWOOD. (ii} COUNC IL BILL NO . 12, INTRODUCED BY COUNC IL MEMBER WOLOSYN A BILL FOR AN ORDl};ANCE APPROVING AN "ENC ROAC HMENT PERM IT AND INDEMNITY AGREEMENT" PERTAINING TO THE INSTALLAT ION OF A CONCRETE PAD AND RELATED EQUIPMENT WH ICH WOULD ENCROACH INTO THE PUBLIC RIGHT-OF-WAY AT THE LOCAT ION OF 4460 SOUTH WINDERMERE STREET. (iii} COUNCIL BILL NO . 16, INTRODUCED BY COUNC IL MEMBER WOLOSYN A BILL FOR AN ORDINANCE AUTHORI ZING AN EXCHANGE OF REAL ESTATE ON THE BROWN DITCH BETW EEN JA CK R. LILIENTHAL AND THE CITY OF ENGLEWOOD, COLORADO. (b) Approva l of Ordinances on Second Reading . (i} ORDINANCE NO . 13, SERIES OF 2002 (CO UNC IL BILL NO. 8, INTROD UCED BY COUNC IL MEMBER GARRETT} AN ORD INAN CE AlJ;HORIZING A "LICENSE AGREEMENT BETWEEN THE DENVER BOARD OF IV ATER COMM ISS IONERS AND THE CITY OF ENGLEWOOD, COLORADO WHICH WILL ALLOW THE DENVER WATER BOARD TO DRILL A TEST HOLE AND, IF REQUIRED , A MON ITORING WELL WI THIN THE PARK ALONG HARVARD GULCH, ZUNI AND VASSER [NORTHWEST GREENBEL TJ. (i i} ORDINANCE NO. 14, SERIES OF 2002 (COUNCIL IlILL NO. I I, INTRODUCED BY COUNC IL MEMBER GARRETT) AN ORDINANCE AMENDING TITLE 4, CHAPTER 7, SECTION I I, OF THE ENGLEWOOD MUN ICIPAL CODE 2000, PERTAINING TO THE EXTE NS ION OF THE LIM ITED W AJVER OF THE WASTE TRANSFER SlJRCHARGE . (c) Resr lu 1ions and Motions . (i} RE SOLUTION NO. 48, SERIES OF 2002 A RESOLUTION APPROVING THE GRANTING OF AN EASEMENT BY BURLINGTO N NORTHERN AND SANT A FE RA ILWAY COMPANY TO TIIE CITY OF ENGLEWOOD FOR THE BIG DRY CRE EK TRAIL. Vo le res ull s: Ayes : Nays: Coun ci l Members Na bholz, Moore , Grazulis. Garrett, Wo losyn, Yurchick None • • • • • • Eng le wood Ci ty Counci l Apri l I 5, 2002 Pa ge 5 Absent Motion carri ed. 11 . Regul:ir Agen da Ma yo r Brads ha w M.a yo r Pro Tc m Ga rrell si:ued 1hc fi rs l agenda 11e:n is de:iling wilh my empl oye r, so I hav e a confli ct. He sa id 1 will rot be partici p:it ing on thi s p1utic ul11 r aE,..:nd11 item. He .101ed Co un cil Member Wolosyn will take ove 1 al th is point. (C lerk "s nole: Ma yof Pro Tern Garren stcp 1;n ·!own from the da is.) (l) Approval of Ordinan ce s on l"tr:H Read ing (i) Assis tan t City Manage r Flaherty prese nted a reco mme\1Ctali on form th e City Mana ge r"s Office to adopt a bill for an ordi nan ce approving a Ca ble Telev is ion Franchi se Agre em,.,1t with AT&T Broadba nd. He said I'm here tonight 10 ad dress ap pro val of a fran chi se acrcement betwe en the City and AT&T Broa dband for cable se rvice s to the City of E1 .Jlewood. He s1:11ed tJ ,is ha s be en a res ult of m:my months of di sc ussions and nego tiati ons with AT&T and ii will reph1 ce a l-rJ.1 1chise Agreement that ex pire d in 1995 and has been exl..!nded on :i month 10 month b:isi s sin ce lhal time. He said we be li ev e lha1 th e :1 grcc men1 1ha1 ha,; been rea ched is a fair agree ment wi1h th e City . It has been bas ed primaril y on the Great er Metro Tcleco nununi cation Consortiwn MClde l Franchi se Agreement and there are four or five items that the Ci1 y !;ecured fr om AT&T that I'd like 10 address. First. he sa id, is 1114intcnunce of our gove rnment acc ess channel , Channel 8 :in d. wi1hin four ye ars of the effe ctiv e dat e ofthir. co ntracl, an Englewood excl us ive channe l. He noted currentl y that "s no 1 po ss ib le be caus e of the infrastructure th at serves both Eng lewood and Sherida n as well :is Cherry Hills Villngc . Sec ond , a S 125 ,000.00 gr.ml recoverable from subscribers for equipme nt fo r futur e government access progro:nming , a $10,000.00 grant immediately. tJ1a1 is not re coverab le, for new equipment for the City's current Channel 8 bulletin board, constru cti on of a return line from Ch·ic Center to the AT&T he:id end that will allow for broadca st from thi s fac ility at so me point in the future iftha1 become s des irable and AT&T has agrer.d to co nstruct an instituti onal network li nking current and future City facilitie s, public schools anrl other agencies with tiber op1 ic net work subject to the City reimbursin g AT&T fo r it 's direct co st. Mr . Fl :1 heny th anked Le igh Ann Hollbines, who did 11 great dea l of work on this co n1ra c1 negot ia1ion, includi ng read ing eac h and ev ery page. of each :1nd every dr:1 ft , of the agreement I woul d al so like to 1han:.; our cor,4uh11n1 , Ken F~llm:m. Mr. Flahcny as ke d if th ere we re :1n y quesu ons . TI 1ere were no ne. CO UNCIL MEMBER NAB HOLZ MOVED, AND IT WA S SECO~DE D, TO APPROVE AGENDA ITEM 11 (a) (I) -COUNC IL BILL NO . 15. COUNC IL Bi l L NO. 15, INTRO DUCE D BY COUNC IL ME MBER N,IBHO LZ A BI LL FOR AN ORD INANCE APPROVING A NO NE XCLUSIVE , REVOCABL E CABLE TV FRANCH ISE AGREEM ENT BETW EEN M UNTA IN STAT ES VIDEO , 'NC. [A SUBS IDIAR Y OF AT&T BR OADIJA NDJ AN D THE CITY OF ENG LE WOO D. COLORADO . Vo te res ults: Ayes: Counci l Mem bers Na bt,olz, Moo re, Grazu lis , Wolo~vn. Nays : Abs 1:ii n: Abse n1. Yurchick None ~fayor Pro Tern Garren M:1 yor Bradshaw Englewood City Co unci l April 15, 2002 Page 6 Morion carrie d. (C lerk's not e: Ma yo r Pro Tern Garren returned m the dais .) (ii) Direc 1or Simpson prese nted a recommendation from the Community Development Depanmcnt to adop : a bill fo r an ordinance authorizing a le mporary moral orium an bui lding in the R-2-C Zon e. He said I ha ve befvr e yo u tonight a rccommenda1ion to adop1 a bill for an ordinance au 1hori zi ng a temporary mora torium on res iden tial co nstruction . He said the rempora ry moraiorium would be for six months and ii would be for issuance of pcmtits on new cons tru ction only. He s1a1ed it wou ld exempt pcmul s fo r remode ls and acc ess ory structure s, The moratorium would b.: plac ed in an area defined as !h e area between Wes 1 Wes ley Aven ue on th e north, Wes t Vassar Avenue on the so uth , So uth Tejon Street on the cast and South Zuni Sireet on 1he west He noled this temporar_1 mora torium is being reque s1ed as a means 10 esta bli sh design standards within thi s zone di strict aml neighborhood . He sa id Council has de temtin cd thal the design standards wo uld be nec es sary 10 protec t pi.:blic interesl and comm uni ty interest in this neighborhood and across the City, so, staffis reques ting 3pproval oflhis on first reading . Mayor Pro Tern Garren asked if there was an y dis cuss ion . COUNCIL MEMBER NABHOLZ MOVED , AND IT WAS SECONDED, TO APPROVE AG ENDA ITEM II (a) (ii) -COUNCIL B[LL NO. 17. COUNC IL BILL NO . 17, INTRODUCED BY COUNC IL MEMBER NA13HOLZ A BILL FOR AN EMERGENCY ORD fNANCE ESTAB LI SHING A TEMPORARY SUSPENSION OR MORA TORJUM ON THE ISSUANCE OF PERMITS FOR NEW RESlDENTIAL CONSTRUCT ION IN THE AREA LOCATED BETWEEN WE ST WESLEY A VENUE ON THE NORTH , WEST VASSAR A VENUE ON THE SOUTH, SOtJfH TEJON STREET ON TH E EAST AND SOUTH ZUNI STREET ON THE WEST, FOR A PERIOD OF SD( MONTH S. Co un cil Member Yu rchic k asked if thi s aulo111J1icall y goes 10 publi c heari ng or do we have 10 request a publi c hea ring. City Anome y Brotzman no1t:d 11 public hearing would have to be reque sted . COUNCIL MEMBER NABHOLZ MOVED , AND IT WAS SEC NDED , TO SET A PUBLIC HEARING. ON COUNCIL llfLL N0.17, FOR MAY 6, 2002. Motion carried. Ayes: Council Members Nabholz. Moore , Grazu lis, Garre n. Wolosyn , Y11rchi ck Na ys: Absent : M.i.fe,, Bradshaw Ma yo r Pro Tern Garren sa id we have a pending motion on Co uncil Bill No . 17. He asked if there was an y furth er di sc ussio n. Council Member Moore asked if !his moratoriwn wo ul d all ow th e expansio n of exis 1ing homes. Mr. Simpson sltllcd that ii wou ld all ow fo r expansion remodel ir,g on existing homes . It wo uld onl y apply to new constn1ctio n, he said . Ma yo r Pro Tern Garren c .. ll ed fo r a vote on the mori on 10 appro ve agenda i1em 11 (a) (i i) -Co unci l Bill No. 17. • • • • • • Eng lewood City Council April 15, 2002 Po gc 7 Vole results: Aye s: Noys: Absent: Motion carried . Council Members Nabholz, Moore , Grazulis , Garrett , Wolos}'tl: Yurchick None Moyor Bradshow (iii) Director Simpso n prese nte d 11 recommendation from th e Community Development Department lo adopt 11 bill fo r an ordinance approving an lntergovemmcolal Agreemcn 1 with :he Colorado Department of Loca l Affairs for a Heritnge Pl anning Grant He state d we have before you a recomme ndat ion to ado pt a bill for 11n ordinan ce that wo uld es tablish an Intergo vernmental Agreement with tl1e State of Co lorado Department of Local Affairs. He said the City applied fo r a Heritage Planning Gran t and we were awarded that gran t for SJ l ,000.00 . The gra nt wo uld be used to define influence areas, do marke t study and to ultinua tely deve lop a long range direction master plan for two Englewood light rail stations ; Eng lewood Station an d Oxford Stati on . He noted we did not define an influence are11 at this stati on eve!l though we did a redevelopment of Cindere ll a City. So , it's time . 110d staff wo uld recommend ap proval ofilcceptance ofthis money . COUNCIL MEMBER WOLOSYN MOVED, AND IT WAS SECONDED, TO APPROVE AGENDA ITEM II (a) (111)-COUNCIL BILL NO. 18 , COUNC IL BILL NO . 18, INTRO DUCE D BY COUNCIL MEMBER WOLOSYN A BILL FOR AN ORDINA NCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE COLORADO DEPARTMENT OF LO CAL AFFAIRS (DOLA) AND THE CITY OF ENGLEWOOD FOR A GRANT PERTAINING TO AN ENGLE l',OOD LIGHT RAIL STAT IO N AND OXFORD LIGHT RAIL STATIO N INFLUENCE ARE AS STUDY . Ma yor Pro Tern Garrett asked if there was any discussi on. There was non e. Vole results: Aye s: Nays : Absent: Mo tion c11rried . Counci l Members Nabholz, Moo re , Grazulis, Garren, Wo losyn. Yurchick No ne Mayor Bradshaw (b) Approva l of Ordinances on Second Reading Th ere were no additional items submitted for approval on second re:::iding. (See Age nda Item IO -Conse nt Agenda .) (c) Resolutions and Motions (i ) Director Ingl e pre sen1cd a recommendation from the Departmen lS of lnfomu11io n Technology, Finance and Admini stn11i ve Servi ces, and Hum:m Resources to appro\'c , by motion. the execution of a Sofiware License and Services Agree ment with Oracle Co rporali on for the purchase of Ente rprise Re so urce Plannin g (ERP) software . He said before the Council is a recommendat ion on the part of what we call the IBIS steering committee , composed of stnfT representatives from across the dcpanmcnts lis1ed in the Council Co mmun icatio n to purchase from Oracle Corpo ration, finance, hum:m resources and payroll systems , under their versi on 11-1 softwa re. He stated as it 's been no1cd to Council on nwncrous occasions at Study Session, this has been th e result of a very extensive process. As man y as a hundred s1afT throughout th e organiza tion ha ve been involved . Over approximate ly Englewood City Council April 15, 2002 Page 8 eleven months identifying the business process for improve ment , Iss uing a fom'ill l reque st for proposal s, to analyzing, in depth, tho se proposals , including in depth sc ript ed dcmonstr1u lo116, He: said, based on a number of facto rs including cost, the functi onal capabilit ies of th e sonwn re, M:hn ic al capabilh lcs of the software and the business parmcr fit with Oracl e Corporation, staff is rcco rnme1:dinQ that Co uncil 11pprovc the contta ct wi!h Oracle He noted in tcnns of the contract its elf, the Cily has n~go tfa tcd scvcr11 I ve ry favorable tenns and com l:rions , incl1-6dL-'1g II very substantial reduction in th e li censi ng cost, wh ic h is approximately 61% below the list price for the so ftware . He ad ded we have also been succ css l\JI in guaranteeing a reduced cost saucturc should lhc Cily dcciJc 10 purchu c oddllio nal lic co 11cs. Mr. In gle sai d the duration of that is through the end of May 2003 . He sta te I we 've al so, agreed with Oracle 10 ca p th: ongoing suppon costs of the system for four years , at 5% per year, and have gai ned ac cess to Fedeml GSA pricing for ongoing tra ining servic es . Again, he said, this has resulled in a substanti al cos t 10 the City based on the budget estimates. He slate d we originally estimated a linle bit ov er 3 million doll ars , however, the cost for this co ntra ct for the software is 11pproximatcly 531 8,000 .00 , so we arc very happ y wi1h that result . Director Ingle said he would be happ y to answer any questi ons . COUNCIL MEMBER WOLOSYN MOVED, AND IT WAS SECONDED , TO APPROVE THE EXECUTION OF A SOITW ARE LICENSE AND SERVICES AGREEMENT WITH ORACLE CORPORATION FOR THE PURCHASE OF ENTERPRISE RESOURCE PLANNING (ERP) SOFTWARE. Ma yor Pro Tern Garren asi.:d i( there was any discuss ion. There was none . Vote results : Morion carried . Ayes: Nays : Absent: Council Members Nabholz, Moore, Grandis, Garrett, Wolo syn, Yurchick None Mayor Bradshaw (ii) Director ln gle presented a recommendation from the Department of Jnfonnation Technology. Finance and Administrative Services, and Hwnan Resource s to approve , by motio n, the execution of a professional serv ic es con1r.1ct with Solb1Jurne Computer, Inc ., to suppl y implc mc n111t ion servi ces for the Orncle Enterpri se Re~ Planning (ERP) software implementation. He stated that one of the issues that staff felt was very impl n our selection of the complete solution was the ability to ha ve more of an opponunity to pick and choose one of the most imponant and costly elements in any enterp ri1e resourc e pl anning system implemcntarion . And that 's the selec tion of an implemcntalio n finn As noted 10 Council be fo re , the typical approach has been to bid the software and impl ementation services at the same time . He advised implementation se rvic es actually end up being one of, if not th e most, su bs tantial cost of a new system procurement and also one of the most risky. He noted staff went ahead with a rather ec lec tk , compared to other organizations , appro ac h of bidding the servi ces aspect separately after arriv ing at a lis t of finali sts for the software . Mr. lngle said after an extensive RFP proc ess, extensive interviews and a look at the busine rs ba ckground of seve ral firms , the City had chosen Solboume Computi:rs . In c. of Boulder to pro vide tl'.c implementation service s. Several factors similar to the RFP process for the software procure':4\Cnt camc into play including the experience and qualifications of Solboume and the approach that they proposed, to meet the City 's objectives. He added of parti cular imponance, was the qualifications of the staff that would be nssigned to the City and also, the overall cost. He said the City has a budget of $1 ,550,000.00 for this purpose and lhe Solboume agreement is below lhat allowing approximately an 8% contingency as well . Again, he stated, this decision invol ved the IBIS ste ering comminee, who I'd reall y like to commend for a substantial amount of effort that 's been expended over the last year, while still doing their regular jobs. They devoted a great deal of time to this project. He uaid we feel that the Solboume/Oracle partnership has good experience , especially locall y, and we respectfull y reque st lhal Council approve this agreement. • • • • Englewood City Council April 15, 2002 Page 9 Director Ingle thanked Council. COUNCIL MEMBER GRAZULIS MOVED, AND IT WAS SECONDED, TO APPROVE THE EXECUTION OF A PROn:SSIONAL SERVICES CONTRACT WITH SOLBOURNE COMPUTER, INC ., TO SUPPLY IMPLEMENTATION SERVICES FOR THE ORACLE ENTERPRISE RESOURCE PLANNING (ERP) SOITWARE IMPLEMENTATION . M.iyo r Pro Tern Garren asked if there was any discussion. There was none . Vo1e results: Motio n r:arried . Ayes: Nays: Absent: Cow,..:i l Membcn Nabho lz. Moore, Grazulis , Ga1ren, Wolosyn, Yurchick None Mayor Bradshaw (iii) Direct or Gryglewicz presented a recommendation to adopt a resolution declaring the intent of the City of Englewood to reimburse itself with the proceeds of a future borrowing , a lease purchase agreement for capital outlays related to the ffilS Project, also known as th e Ente rp rise Resources Planning System COUNCIL MEMBER NABHOLZ MOVED, AND IT WAS SECONDED , TO APPROVE AGENDA ITEM 11 (c) (Iii)-RESOLUTION ,~o. 49, SERIES OF 2002. • RESOLUTION NO . 49, SERIES OF 2002 • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, DE CLARING ITS OFFICIAL INTENT TO REIMBURSE ITSELF WITH THE PROCEEDS OF A FUTURE BORROWING FOR CE RTAIN CAPITAL EXPENDITURES TO BE UNDERTAKEN BY THE CITY; IDENTIFYING SAID CAPITAL EXPENDITURES AND THE FUNDS TO BE USED FOR SUCH PAYMENT ; AND PROVIDING FOR CERTAIN OTHER MATTERS IN CONNECTION TI-IEREWITH . Mayor Pro Tem Garren asked if there was any discussion. There was none . Vote results: Motion carried. Ayes : Nays : Absent: Cow,cil Members Nabholz, Moore, Gra.zulis , Garren, \Volosyn, Yurchick None Mayor Bradshaw (iv) Director Olson pre se nted 11 rec ommcn dati l' from the Safety Sen•ices Department to approve, by motion, a contract with CSI for the cons truction of a metal storage facility at the Englewood Service Center, in the 11mount ofSl0?,6 16.00 . He suued I think the Council Communi cation lD front of yr is pretty se lf explanatory, including the pictures in there. It will be located at the Servicentcr. He sai d wh11t l would like to add, is originally we thought this might cost $200 ,000 .00 and we were able to get it do,vn 10 $107,000.00. He said as you can see it is going to be 11 split , $40,000 .00 will co me from tJ:c, Publi c Improvement Fund and the rest will come from our Forfeiture Fund. Mr. Olson added we think wt· will have the costs covered on this pretty well and as you can sec there 's plenty of room there for the command van. Again, he noted it's just one more need for storage spa ce and th at's an on going problem, nf course. in th e City with our organization. En glewood Ci 1y Council Apri l 15, 2002 Pa ge 10 Mn yor Pro Ttm Ga rren asked if th ~rc was any disc uss ion . There was none . COU NCIL MEMBER WOLOSYN MOVED, AND IT WAS SECONDED, TO APPROVE A CONTRACT WITH CSI, FOR THE CONSTRUCTION OF A METAL STORAGE FACILITY AT THE ENGLEWOOD SERVICE CEN TER IN THE A "•IOUNT OF S107,616.00 . Ayes: Co uncil Members Nab holz, Moore, Grazulis , Garrett , Wolosyn, Yurchick Nays: None Abse nt Mayor Bra dshaw Mo 1ion ca rried . (v) Ass ista nt City Manager Flaherty presen ted a recommendation from the City Manager 's Offi ce to approve, by motion. nn agreement with the Muscwn Of Outdoor Arts permitting use of City right-of-way, ope n space , n d oth er City Property for the Design and Build Exhibit. He stated the agreement lays out the tenns and condi ti ons imposed upon MOA by thi s agreermnt and ptotc cts the City in terms of lh1bility. The nine si tes thal wi ll be on EEF and City owned property wi ll include ; four on Civic Center and th e remaining five on oth er owned City property. He noted the last of which will be the site that was unclc:i.r in your handout, with th e hand written stir designation, is a site for Mesa St1te College sculpture outsi de Eng le wood Civ ic Ce nt er. Ma yo r Pro Te m Garren 11,sked if there were any questions . There we re none. COUNCIL MEMBER GRAZULIS MOVED, AND l'f WAS SECONDED, TO APPROVE AN AGREEMENT WITH THE MUSEUM OF OUTDOOR ARTS PERMITTING USE OF CITY RIGHT-OF-WAY, OPEN ~PACE, AND OTHER CITY PROPERTY FOR THE DESIGN AND BUILD EXHIBIT . Ayes: Nays : Ab sent Motion ~a rried. 12. General Discussion (a) Mayor's Choice CoWlc il Members Nab holz, Moore , Grazulis, Garrett, Wo!osyn. Yurchick No ne Ma yo r Bra dshaw Ma yor Bradshaw was 001 present this evening . (b) Council Me mber's Ch oice (i) Co uncil Member Nabholz stlted thal she wa s excited 10 sec Old Town Englewood busi ness owners down here . She said I have altendcd th ei r lasl two mon1hly meetings and they arc reall y movi ng at great speed as far as working ou 1 11 logo, co lle cting mone y for 11 banner and grtring under th e Chamber's umbrella. She recomme nded that we brin g thi s gro up to the table and chat whb them beca us..-there 's a 101 of experiences in those busine:'.is es and we m:i y be missing something. She opine:.! the y'v e reall y done well, I've be en excite d to sec how quickly they c:i.n move . She sa id ifwe can se t th em up for a S1udy Sessio n as soo n as possible I'd like 10 do that. Counci l Member Grnzulis agre ed that we need 10 have some discussion. considering that the geographic areas arc different than the peop le who they ha d sign the petitions . ';he noted they had a co re area and the peop le along the other area ha ven't C\'CD been infonned of this. • • • • • Englewood City Council April I 5, 2002 Poge 11 Ms . Nabholz said yes th ey have . In fact there have been postcards sent. Ms . Grazuli s advised that nol every busin ess has received one . Ms . Nabholz asked which business she wns Jlking about. Ms . Grazulis noted the business where she works has no knowledge of it. That 's just one, she said, and if there 's one there could be more . Ms . Nabholz said I will inform them of that, because they really want to stay W~f!f,. the horse tracks were and it goes up to that area . So I will inform them that that part or town has no! received any notification. They meet the first Wednesday of every month at the Co UJ1 try Buffet. Ms . Grazuli s asked if th ey have parti cipation from other are as, be sides those two blocks, from other areas from th e 2700 bl ock to the 4000 block . Ms . Nabholz said there were a cou ple of pri,1ting shops further up and one of them donated the logo . Ms . Grazu!is said at one time Art Scibelli had the four areas designate d and I was wondering when· we stood on those four area !i, becaus e these don't follow the same bound aries. City Manager Sears said we 've had discussions with staff about that. Mr. Brotzman advised that they are part of the comp plan and when we have the Study Session we'll bring those forward . Ms. Grazulis said that will coincide . Mayor Pro Tern Garrett said I agree with that, there needs to be some interface between that Bnd thi s. Mr . Garren asked if everyone would be in favor of a Study Session to discuss this. All agreed. Mr. Sears noted that the fir st one coming up would be May 6th, and right now I don 't think we've got anything scheduled for that so , it would work out if that's okay with the Co uncil . Ms. Wolosyn stated May 6th there is a regular meeting . I would iike for us not to schedule those so heavily that people sort of have to clip along. She felt is was better to wait and go on a night when people can be there longer. Various Study Session dates were discwsed . Council Member Wolosyn said to go ahead and schedule this issue for May 6th • (ii) Mayor Pro Tern Garrett said it's been requested , that Council approve the issuance of the ERP hardware purchase order to Forsythe Solutions . He noted that we ha ve a brief pre se ntation on that. Director Ingle said as discussed in today 's Co uncil Study Session we have an opportunity to address yet anoth er se parate issu,: associated with the ERP syst :m procurement. He advised hardware is an element to the procurement that is not handled by any of the ot.ier panics that Council approved contracts with today. He said when we were going out to bid we came dowt, with two finalists for software, ')racle the firm selected and a competitor called SAP . He noted the two finns operate their softwa re on very different platforms , so we wt.1.· unable to expedite the issuanc e of the hardware RFP until we kn ew we were going with one product or the other. Mr. Ingle said we have undenakeu a fonnal RFP for procurement of the Oracle hardware platfonn, we have receiYt:d fiv e respons es and in the interes t of expediting the implementation, the reque st has been made that Council approves staff's desire to issue 11 purchase order 10 Forsythe Solutions. The City Clerk has given Council the copi es of a recommendation memo. He advi sed Forsythe is the lowest bidder overall , including on-going maintenan ce charges, which we look at as bein g significant overall in tenns oftl1e long term cost of ownership of the system He said we are approximately SSO. 000 .00 below the budget thnt was originally anticipated and in fact , the RFP Nas extended for two days 13!.t week as a result of notice that came from the manufacturer of a new costing structure that ended up sav ing the City approximately S40,000.00 extra, so, our timing was very good on that. He stated Forsythe also has n very good reputation in tcntlS of the installation services and their relationship with the m3nufacturer relative to maintenance services. He mentioned, just as a side note , that the r~gional distribution center for Fors ythe is loca ted within the City limits of Englewood as well . Direc tor Ingle asked if he co uld answer any quest ions. There were uone. Englewood ( .,y Council April I 5, Z002 Page 12 COUNC IL ~.~,UJF.H GARRETT MOVED. AND IT WAS SECONDED, TO APPROVE ISSUANCE o,: ERi' HARDWARE PURCHASE ORDER TO FORSYTHE SOLUTIONS. Mo1i on carried . Ayt: j; Council Membe rs Nab ho lz , Moo re , Grazulis , Garren, Wolosyn, Yurchick No ys: None Abse nt Mayor l3ra ds haw (iii) Co uncil Member Yurchi ck sai d he had a citizen re(!UCS I. He s1111ed J g.!nllcman came in and\ as talking to me the other da y, I guess th ere 's a gnat probl em on lhc hill . He said I'll tell you his story and I 'II 1ell where we go from here. Accord ing to the genllcman, Harvard Gulch used to drain into the City sewer right there 1t Co unty line. Now th ey've capped that off wit'l concrc-le , so the water runs down into that open area in Denvc and j us t stan ds and becomes stagnant water . Mr. Y 11rc!iick said the ci1 izcn has caught the gnats and taken them to the stale and they've confirmrd that they have co me from stagnant water . Mayor Pro Tern Garren asl.cd if the stagnant water wa s in Denver. Mr. Yurchick said the water is actually in Denver, ii comes down Harvard Gu lc h and according to him it used to dn:iin in10 our sewer system so me how , but thal's been concreted over . Ci!)' Manager Scars said Harvard Gulch, as it drains in10 the Plane , is in Denver. Mr. Scars asked , ifht: was talkin g abo ut whe re the City Ditch used to go into Harvard Gulch. Mr . Yuchick said I'm not sure . Mr. Yurch1ck said on the west side of Denve r and the cast side of Englewood , on Harv11rd Gulch, somewhere in there , it used to run into some kind of a sewer pipe which h11s been concre1ed ov r.r. Now it just runs out inlu flat land on the Denver side , he said, and even though the water's in Denver, ll originates in Englewood . Englewood used lo drain it off somehow. City Manager Sears said the Utilities Department can take a look 111 that and there are a lot of gnats up :md do wn th e Platt e River especi all y m early Spring and e11rly Fall . You can 't bicyde there without see ing people with ma sks on . Council Memb er Yurchick sa id he see ms to think it 's wo rse this yea r and he 's zeroed in on the problem area . Mr. Sears sai d we will do II fol)l)w up on th:!.:. 13. Cily M2n2ge r's Roport City M11n11gcr Sears did no1 have any matters 10 bring before Council. 14 . City Attorney's Report (a) City Anomey Brotzmlln said I h11 ve II reque st for ii motion for an augmentation plan on th e City Ditch . You have ii lener from Dave Hill regarding Denver 's pl ar. 10 discontinue and then our plan 10 augment th e flows on the City Di1ch . COUNCIL MEMBER WOLOSYN MOVED. AND IT WAS SECONDED, TO APPROVE AN AUGMENTAflON PLAN APPLICATION FOR THE CITY DITCH FLOWS. Vote results: Ayes: Counci l Members N::.bholz, Moore , Garren, Wolo syn, Yurchi ck, Gra zulis • • • • • • Englewood City Council April 15 , 2002 Page 13 COUNCIL 1\1,EMBE R WOLOSYN MO\1£D , AND IT WAS SECONDED, TO APPROVE AN AUGMENTATION PLAN APPLICATION FOR THE CITY DI TCH FLOWS. Vore re sults : Ayes : Nays : Absent Motion earned . Counci l Members Nabholz, Moore, Garren, Wolosyn, Ywchick , Graz ulis None Ma yor Brad shaw Ma yo r Pro Tem Garren asked if th ere was any discussion . Counci l Member Yurchick asked irthcy were putting thi s on the agenda for future discu-:sion or are we vo ting on the actua l phm right now. Mr. Brotzman said you arc vo ting to allow Dave Hill 10 fil e our woter rights to augment. So the actua l plan itself can co me ba ck later, th.is is simply trying to declare our wa ter rights . Mr. Ywchick stated then we haven't commincd to anything other than filing for tho se water rights . Mr. Brotzmnn confirmed . Ma yor Pro Tern r. water we're 11: . said if we are able 10 gel water we may do so mething else , if we don 't have the 15. Adj'>urnmcnt MAYOR PRO TEM GARRETT MOVED TO ADJOURN . The meeting adjourned at 8: IO p.m .