HomeMy WebLinkAbout2006 Resolution No. 041.. ,
• RESOLUTION NO . _±1
SERIES OF 2006
•
•
A RES0LUTION APPROVING THE 2005 YEAR END SUPPLEMENTAL
APPROPRIATIONS TO COMPLY WITH CITY CHARTER REQUIREMENTS .
WHEREAS, all cxpcndi1urcs and expenses arc often nol known until all invoices and purchase
orders are processed at or after year end ; and
WHEREAS, sup plemental appropriations are often necessary after all expenses are processed ;
nnd
WHEREAS, the City of Englewood is required by City charter 10 en,"re 1ha1 exp:ndi1ures do
not exceed legall y adopted apµropriations .
NOW, THEREFORE, BE IT RtSOLVED BY THE CITY COUNCI L OF THE CITY OF
ENGLEWOOD , COLORADO, AS FOLLOWS :
Section I . The Budge! for the City of Englewood , Colorad ,, is hereby ame nded for 1he year
ending 2005 , as follows :
GENERAL FUND
Source ofFunds :
Unre scrvcd/Undesignated Fund Balance $127 ,000
Use ofFund•
Finance and Administrative Servkes S 16 ,000
(Sales Tax Auditor Position Not Budgeted)
Parks and Recreation (Energy and Utilit y Costs) S 70,000
Public Works (Energy Costs) S 27,000
City Managers Office (Personnel Sala,,.ry,_.,ln..,c,,re.,,a,,,se"'s.._) __ .,.S_l,c4,.00=0
Total Use Of Funds S 127,000
PUBLIC IMPROVEMENT FUND :
Source of Funds :
Transfer In From Capital Projects Fund $350 ,000
Use ofFunds :
Unreserved/Undesignated Fund Balance $350 ,000
CAPITAL PROJ£CTS FUND:
Source ofFunds:
Unreserved/Undesignated Fund Balance $350,000
Use of Funds;
Transfer Out to the Public Improvement Fund $350,000
DONORS FUND :
sowi;c offunds:
Reserved Fund Balance -Forfei1ure Bo111d
Use o(Funds;
Documenl Scanning
SEWER FUND :
Source of Funds :
Re1ained Earnings
Use ofFunds:
Linle1on/Englewood WWTP Expansion Projecl
Accelernied ConSlruclion Schedule
SERVICENTER FUND:
Source o[Fypds:
ln1erdepartmen1al Billings
Use of Funds :
CoSI of Goods Sold -Fuel
RISK MANAGEMENT FUND:
Source of Funds:
Relained E111nings
Use of Fupds:
Excess Property and Li abili1 y Claim s
$ 48 ,400
$ 48,400
$2,200,000
$2,200,000
S 80,000
$ 80 ,000
S 27 ,000
S 27,000
~ The Cily Manager and 1he Directo r ofFinance and Admini Slralive Services are
hereby aulhorized 10 make lhe above changes 10 1he 2005 Budge! for lhe Cily of Englewood .
ADOPTED AND APPROVED this 171h of April, 2006 .
I, Loucrishia A. Ellis, City Clerk for the City of Englcw
above is a true copy of Resolution No .&, Series of 2
r .
•
•
•
. '
•
•
•
COUNCIL COMMUNICATION
Date: Agenda Item: Subject :
April 17, 2006 11 c I Supplemental Appropriation to the 2005 Budget for
Various General Fund Departments
Initiated By:
Finance and Administrative Services Department
I Staff Source:
Frank Gryglewicz, Director
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
City Council has not discussed this supplement specifically, but has discussed the activities of the
variou s funds requiring the supplemental appropriation for Fiscal Year 2005 .
RECOMMENDED ACTION
Staff recommends City Council approve the attached Resolution for a supplemental appropriation
of funds for the following funds:
GENERAL FUND:
SOURCE OF FUNDS :
Unreserved/Undeslgnaled fund Balance
USE OF FUNDS :
Finance and Adminlslratlve Services {Sales Tax Auditor Position Not Budgeted)
Parks and Recreation (Energy and Utility Costs}
Publi c Worl<s (Energy Costs)
City Manager's Office (Personnel Salary Increases)
TOTAL USE OF FUNDS
PUBLIC IMPROVEMENT FUND:
SOURCE OF FUNDS:
Transfe r In From Capital Projects Fund
USE OF FUNDS:
Unreserved/Undesignated Fund Balan ce
CAPITAL PROJECTS FUND:
SOURCE OF FUNDS:
Unreserved/Undeslgnatu:f Fund Balance
USE Of FUNDS:
Tr,1111fer Out to the Public Improvement Fund
$127,000
$16,000
$70,000
$27,000
$14,000
$127,000
$350,000
$350,000
$350,000
$350,000
DONORS FUND:
SOURCE Of FUNDS :
Reserved Fund Balo1nce • Forfeiture Board
USE Of FUN..>S:
Docum ent Sc,mnlng
SEWER FUND:
SOURCE Of FUNDS:
Retained Earnings
USE Of FUNDS :
Uttle1on /Englewood WWTP Expa nsion Acceler,1 ted Constm clion Schedule
SERVICENTI:R FUND:
SOURCE Of FUNDS :
lnterd ep,1r1menlill Billings
USE Of FUNDS :
Cost of Goods So ld • Fu el
RISK MANAGEMENT FUND:
SOURCE OF FUNDS :
Retained Ea rnings
USE Of FUNDS:
Excess Prop erly and Uablli ty Claims
BACKGROUND, ANALYSIS, AND ALTHNATIVES IDENTIFIED
548,400
548,400
Sl.200,000
S2,200,000
SBD,000
S80,CIJO
$2 7,000
S27,000
This supplemental appropriati on is pr esenled for Council 's co nsid eration becau se total
exp enditures for the year are not fully known until all expe nditures are paid, which is of1en months
after year-end .
Th e appropriation for Finance and AdminiWJti ve Servic es is a result of hiring an additional audit or
that was not included in the 200S Budget. The Parks and Recreati on Departm ent's 2005
appropriation was exceed ed because utilities and energy costs were higher than expected . The
Public Works Department appropriation was exceeded because of an unexpected and rap id
increase in energy costs . The City Manager 's Office exceeded its 2005 appropriation due to
incr eased personnel costs that were not kno wn when the 2005 budget was approved in 2004.
The Public Improvement Fund required additional funds from the Capital Projects Fund because of
revenue shortfalls.
The Donors Fund conducted document sc anning that was not appropriated in the 2005 .
•
•
The Sewer Fund requires additional funds appropriated because the expansion project at the
Littleton/Englewoc,d Wastewater 1 reatment Plant proceeded ahead of schedule and consequendy
more funds were paid lhan expec ted for the year. •
• l
• The ServiCenter Fund passed fuel Increases on to Its billed customers .
•
•
The Risk Management Fund requires a supplemental appropriation to pay for excess property and
liability claims that were not anticipated In 2005 .
FINANCIAL IMPACT
This appropriation will reduce the General Fund 's unreserved /undeslgnated fund balance by
$127,000 . The Public Impr ovement Fund 's unreserved /undeslgnated fund balance will increase
$350,000 while the Capital Projects Fund will decrease by a like amount. The Donors Fund's
reserved fund balance will decrease by $48 ,400 . The Sewer Fund 's retained earnings will decrease
$2,W0,000 and the Risk Management Fund will have a decline of $27,000 In Its Retained Earnings .
LIST OF ATTACHMENTS
Resolution