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Home My WebLink About1994-10-10 (Special) Meeting MinutesI I r.NGLEWOOD CITY COUNCIL ENGLEWOOD, ARAPAHOE COUNTY, COLORADO Special Sculoo October 10, 1994 I. Call to Onl<r The special meeting oft!.• Englewood Cily Council was called lo onlcr by Mayor Gulley 31 6:03 p.m. 2. lnvoc11loa The in,'OC8tion was given by C.,·ncil Member Wiggins. 3. Pkd&e ol Allqjanc:c The Pledge of Allegiance was led by Mayor Gulley. 4. Roll Call Present: Abscnt A quorum was present Co un ci l Members Hathaway, Wiggins. Habe ni cht . Vomtittag. Waggoner, Gull ey Council Member Bums Also present Ci1y Manager Clark Assistanl Ciiy Allomey BrolZman Assistant Ci1y Manager Reid Cily Clcrlc Ellis Director Bl ack. Recreation Scn'lccs !Clerk 's nolc : Council Member Bums cnlcrtd the meeting al 6:05 p.m.J 5. Ordinuccs, Resolutions 111d Motions (a) Din:ctor Black prescnled a rccotnmcndation from lbc Dcpartmcnl of Rccr"3tion Services 10 aulboriu, by motion. lhc rcj<ction of all bids r=ivcd for lhc Englewood Golf Course Clubhouse Expansion. and for the Ci1y 's Public Works Dcpartmcnl. Enginccring Di,•ision. to procccd \\i lh lhc admin.istrnlion of construction contracts to accom plish the c:<p3nsion project . Additiona lly, because of th e Lim clincss of the issu e, staff seeks Counci l support~ by motion. to authorize the City Manage r to sig n and appro,-c the contra cts for thi s project in excess of $20,000 . He pointed out that the int ent is to exped ite th e process \\i lh subcon1rnc 1ors, not to bypass th e bid 1>roccss. Mr. Bla ck exp lai ned that s1n.rr \\'ilS "ext remely disappoin ted " \\i lh lhc bids rCCCi\'ed, as lh C)' 3\'Craged $2 00.000 lo $300 .000 nbovc projected C0SIS . He stated tlie di screpa ncy is a result of an extremely compe titi ve subcontra ctor marke t and that the archi tec t m.1d c some errors in judgment when cstini.1ti ng project costs . Din:ctor Black proposed managing lhc project in-housc, which "ill save approxima 1cly $100 ,000 . He also proposed eliminating impm-cmcots to lhc west side of lhc clubhouse. which also will save approxi malcly $100.000. He mainlained lhal lhcsc impm-cmcnts can be phased in al a lal cr dale . Mr . Black advised lhal 1hc Cil y has SO\'cd over $100,000 in land and cqu ipmcnl purchases and arc hil ccl fees . He explained thal 1hc inlcnl of staff is 10 slay \\ithin lhc original budget In response 10 Council's qucsti ,,ns , Di rcclo r Black clarified lhal the arehi1ce1um l des ign firm of Ohlson La\'oic Corpomlion has agreed lo co,-c r any additiona l costs rcla1ed lo rebidding 1h1 s project . When City l!a&lewood City Cou.nc:I Otlober JO, 1994 -.acc,2 for= have been used during lhc golf c:ounc expansion. lhooc c:osu have been clsirged 10 lhe Golf Course Fund . The Cily ,.;u be ICIJng as general conlJ'IIClor for !his project and lhis will nol conflict ,.;lh lhe Ci1y Charter. He fwthcr ad\iscd 1ha1 lhc concessionaire is not concerned wilh tl1c possible elimination or improvements to the west side of the clubhouse and the reason for culling back on the scope of the projccl is 10 stay within lhc bonding budget Co uncil Member Waggoner questioned Mr. Black as to Uic feasibilit y of funding the improvements to th e wcsl side or the clubhouse lhrough lhe Golf Coorsc Fund. Mr. Black agreed tluu is possible. Discussion ensued regarding lhe possibility or Cooncil acting on Council Member Waggoner's funding su ggestion during 1his special session . Mayor Gulley stntcd she would like 10 sec the proposal come back lo Council , witl-\'Crificd budget figures, as a formal recomme ndation . Director Black responded l<, addiUonaJ concerns from Counci l Members . He discussed th e cost breakdown between the p.11 3 and driving range portion of the Golf Course Expansion , the expansio n an d impro\'cmcnts to the exi sting clubhouse and the cost of purchasing the lnnd . Director Black pointed out the importance of making a decision. as soon as poss ible. as to whethc1 lo proceed ,,i th lhe impro\'ements to the west side of the clubhoosc, because of bonding considerations and polcnlial disruption or lhc golf course operations. Mr . Black C.'Plaioed Iha! the architect made errors in estimating !he cost or diffcrcnl portions oflhe project. not in 1he design ; and lhat lhc architect and hi s company, Ohlson l..a\'oic Corporatio n. remain committed 10 the project . FolJO\,ing di-:cussion of the proposal to eliminate the imprcrrcmcnts to the west side of lhc clubhouse. staff was dirccicd to present to Council, as soon as possible, a recommendation to fund the improvements lhrough 1he Golf Course Fund . Appropriale finan cial impoct figures should be included. COUNCIL MEMBER HA TBA WAY MOVED, AND IT WAS SECONDED, TO APPROVE THE RE.11:CTION or ALL OF TH[ BIDS RECEIVED FOR THE ENGLEWOOD GOLF COURSE CLUBHOUSE EXPANSION . Motion carried Ayes : Cooncil Members Halhaway, Yormiuag, Wi ggi ns, Habc.n ichl, Waggoner, Bums, Gulley Nays : None COUNCIL MEMBER HATHAWAY MOVED, AND IT WAS SECONDED. TO AUTHORIZE THE CITY MANAGER TO SIGN AND APPROVE THE CONTRACTS FOR THIS PROJECT IN EXCESS OF 520,000 AND THAT THE CITY'S PUBLIC WORKS DEPARTMENT, ENGINEERING DIVISION, WILL PROCEED WITH THE ADMINISTRATION OF THE CONSTRUCTION CONTRACTS. Ayes : Nays: Motion carried. 6 Adjournmenl Cooncil Members Halhaway, Yom,illag. Wi ggins . Habcnic hl , Waggoner. Burns , Gull ey None COUNCIL MEMBER HA TUA WAY MOVED TO ADJOURN . The meeting adjourned at 6:23 p.m. ~d~ Cily erk I I