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HomeMy WebLinkAbout1989-01-16 (Regular) Meeting MinutesI I 1. Call to order ENGLEWOOD CITY COlltCIL EJIGLEWOOD, ARAPAHOE COUNTY, COLORADO Regular Session January 16, 1989 The regular tneeting of the Englewood City Council was called to order by Hayor Van Dyke at 7:30 p.m. 2. Invocation The invocation was given by Council Hember Koltay. 3. Pledge of Allegiance The Pledge of ~llegiance was led by Hayor Van Dyke. 4. Roll Call Present: Council Members Hathaway, Koltay, Kozacek , Byrne, Habenicht, Clayton, Van Dyke Absent: None A quorum was present . Also present: City Manager Fraser Assistant City Manager Vargas City Attorney DeWitt City Clerk Crow Di rector Wanush, Co11111unity Development Assistant Director Romans, Community Development Acting Director Freeman, Finance * * • • * Hayor Van Dyke introduced Roger Fraser as the new City Manager . She welcomed Mr . Fraser on behalf of City Council. Mayor Van Dyke announced that Peter Vargas, who has acted as City Manager for the past seven months, has been offered a position as Ci ty Manager of Laredo, Texas. She congratulated Mr. Vargas and wished him success In his new position . S. Minutes Englewood City CDunc11 Ntnutes January 16, 1989 -Page 2 (a) COUNCIL NENBER KOZACEK NOVED, COUNCIL NEHBER KOLTAY SECONDED, TO APPROVE THE NINUTES OF THE REGULAR MEETING OF JANUARY 3, 1989. Ayes: Council Members ol lY , Hathawa y, Kozacek, Byr ne, Habenicht, Clayton, Van Dyk e Nays: None Abstain: None Absent : None Mot t on carr i ed . Council Member Kozacek commented that the study session date referred to in Agenda Item 14(b)(tv) on page 9 of the minutes should be January 30, 1989. The mi nutes reflected correctly the information provided by Hr. Kozacek during discussion of th ,s agenda It em but the 29th is a Sunday and the correct date of the meeting wi th COi (Colorado Disposa l Inc.) i s t he 30th . 6 . Pre-scheduled Vts1tors There were no pre-sc~,eduled visitors . 7 . Non-scheduled Visitors (a) James Aab, Attorney representing Homer and Eleanor Dunn , i nformed Council he was fi 11 ing in for the I r attorney of record, Richard M. Huckeby, who had a conflict and could not be present. He offered to present a pet i t i on which had been c i rculated by Hrs. Dunn opposing the two vacations covered by Agenda Items ll(a) and (b). Mayor Van Dyke suggested that he speak to that sub j ec t during the pub l ic hearing. 8. ConnunicatiDns and Proclamations There we re no communicat i ons or pro clamation s to be cons i dered. 9. Consent Agenda COUNCIL MEMBER BYRNE MOVED, COUNCIL MEMBER KOZACEK SECONDED, TO ACCEPT CONSENT AGENDA ITEK 9 (a): (a) Minutes of the Board of Adjustment and App eals meet i ng of De cember Motion 14, 1988. Aye s: Nays : Abstain: Absent: carried . Counci l Members Koltay , Hathaway , Habenich t , Clayton, Van Dyke None None None Kozacek , Byrne , COUNCIL MEMBER CLAYTON REQUESTED TO REMOVE AGENDA ITEtl ll(b) FROM THE CONSENT AGENDA, COUNCIL MEMBER KOLTAY SECOIIIED THE REQUEST. Ayes: Council Members Koltay, Hathaway, Kozacek, Byrne , Habenicht, Clayton , Van Dyke Nays : None I I I I Englewood City Council Minutes January 16, 1989 -Page 3 Abstain: None Absent: None Notion carried. (b) COUNCIL NEHBER CLAYTON MOVED, COUNCIL MENSER KCZACEK SECOfllm, TO TABLE INDEFINITELY ITEM ll(b) -COIIICIL BILL NO. 1, ORIGINALLY INTRODUCED BY MAYOR VAN DYKE, ENTITLED "A BILL FOR~ ORDINANCE AMENDING TITLE 1, CHAPTER 6, ENGLEWOOD 11\JNICIPAL CODE 1985, DEPARTMENTAL ORliANIZATJON OF THE CITY OF ENGLEWOOD.• City Manager Fraser advised Council that he would appreciate an opportunity to consider this item further and bring it back to Council at a later date. Ayes: Council Members Koltay, Hathaway, Kozacek, Byrne, Habenicht, Clayton, Van Dyke Nays: None Abstain: None Absent: None Motion carried . COUNCIL NENBER CLAYTON NOVm, COUNCIL NENBER KOLTAY SECONDm, TO APPROVE CON- SENT A&EIIIA ITEMS 9 (c) THROU&lf (e): (c) Ordinance No. 3, Series of 1989, introduced by Counc i l Member Kol- tay, entitled: AN ORDINANCE APPROVING CONTRACl BElWEEN THE CITY OF ENGLEWOOD ANO THE SlAlE DEPARTMENT OF HIGHWAYS, DIVISION OF HIGHWAYS, FOR DESIGN AND CONSTRUCTION OF THE RECHANNELIZATION OF LI,TLE DRY CREEK AND REPLACEMENT OF THE WATERLINE IN DARTMOUTH AVENUE . (d) Ordinance No. 4, Series of 1989 , introduced by Mayor Van Dyke, entitled : AN ORDINANCE APPROVING AN EASEMENT FOR THE ENCROACHMENT OF A BUILDING AT 1655 WEST YALE AVENUE, ENGLEWOOD, COLORADO, INTO THE NORTHWEST ENGLEWOOD DRAINAGE WAY. (e) Ordinance No. 5, Sel'ies of 1989, introduced by Council Member Habenicht, entit,ed: AN ORDINANCE APPROVING AN INTERuOVERNMENTAL AGREEMENT BETWEEN THE CITY OF EN - GLEWOOD AND ARAPAHOE COUNTY BOA1~0 OF COUNlY COMMISSIONERS FOR COMPUTER PROGRAM TO PROVIDE PROPERTY OWNERSHIP LI STS TO THE CITY FOR PAVING DISTRICTS. /!.yes: Nays: Abstain : Absent: Hotton carried. 10. Public Hearing Council lli!111bers Koltay, Hathaway, Kozacel., Byrne, Habenicht, Clayton, Van Dyke None None None Englewood City council Minutes January 15, 1989 -Pagt 4 COUNCIL MEMBER KOZACEK MOVED, COUNCIL MEMBER HATHAWAY SECONDED, TO OPEN THE PUBLIC HEARING TO CONSIDER THE PLANNED DEVELOPMENT FOR SWEDISH MEDICAL CENTER FOR DEVELOPMENT OF PROPERTY BOUNDED BY EAST &IRARD AVENUE, EAST IIAIIPDEN AVENUE, SOUTH LOGAN STREET AND SOUTH OGDEN STREET. Ayes: Council Me~bers Koltay, Hathaway, Kozace k, Byrne, Habenicht, Clayton, Van Dyke Nays: None Abstain: None Absent: None Motion carried and public hearing duly opened . Oirector Wanush, duly sworn, offered Proof of Publicatior. that public notice of the public hearing was published in the Englewood Sentinel on December 21, 1988. Mr. Wanush proceeded to provide Council with information concerning the Planned Oevelopment being proposed by Swedish Medical Hospital. He high- 1 ighted the three major proposals contained in the Planned Development: -construct 1on of a medical office building (M0B2) to be located in the southeast corner of Swedish Medical Cimpus with an overhead walkway across Hampden; -construction of an addition to the west side of the existing hospital primarily for the revamping of the Intensive Care Unit and related services; construction of a parking structure to initially provide 300+ spaces with the possibility of adding additional levels to the structure. Mr. Wanush detailed the standards which are applied to Pl anned Developments: 1 The use of proposed development must be permitted in the Zone Dis- tr i ct in which the Planned Development is to operate. Mr. Wanush explained the Zone Distr i cts which surround the Campus proper, stating the Planned Development met that criteria. 2. The Plan must be -:onsistent with the intent of the Comprehensive Plan. Mr. Wanush felt that this condition had been met, explaining that the Comprehensive Plan doesn't speak directly to the Swedish Campus, but that the uses being proposed are cons is tent with the intent of the Comprehensive Plan in the area inrnediately to the south of the Campus. 3. The Planned Development's relationship to its surrounding.s should be considered in order to avoid adverse effects to the exis t ing and possible future development. Current traffic volum e s an d the af- I fect this development would have on the surrounding st ts were dis c ussed in depth. Mr. Wanush informed Council that based on a I traffic analysis conducted by a traffic engineering firm hired by Swedish, the current level of service at the intersections of Lo- gan/Girard and Logan/Hampden was rated an "A"; and it is estimated that after construction of the development the Logan/GI rard inter- sect ion would remain "A" and that Logan/Hampden during the evening rush hour would measure "C, • which would still be acceptable. He further advised Council that Swedish had agreed to upgrade the sig• naliz~tion at the intersections in order to maintain those levels of service. The impact this construction will have upon the Dunn's property was enumerated. Mr. Wanush further explained that he I I Englewood City Council "lnutes January 16, 1989 -Page 5 thought Swedish had attempted to mitigate the adverse Impacts cau - sed by the developml!nt. 4. Minimum requirement of 25~ for open space has been exceeded with 30% havlng been built Into the plan. &. Off -street p,rklng spaces shall not be less than the require111ents of the zoning ordinance. Hr. Wanush stated that with the proposed park i ng structure the Plan exceeds this requirement . 6 . Site Planning was enumerated , and Hr. Wanush explained that In his opinion the 25 ' buffer callPd for was not applicable since this provision only appl les to Single -Family Zone Districts as outlined in Section 16-1 -5 of the Englewood Municipal Code . Other standards of site planning were discussed: sufficient space for the buildings and structures, max11111~ preservation of natural drainage area, vegetation , and other desirable natural features. Nr. Wanush felt that Swedlsh's design met this criteria . He went on to expla i n the reason for the Planned Develop111ent and ~e enumerated the except i ons being requested: I . Decreasing the setback nn Girard from 20' to 15 ', decreasing the setback on Logan from 15' to 11 ' The vacat i on of the northern po r t i on of the alley between Logan and Pennsylva- nia, the vacation of South Pennsylvania, the construct i on of a cut de sac on Pennsylvania from Girard were all explained. Nr. Wanush further advised Coun- cil that Swedish has agreed to dedicate a 25' str i p of land between Logan and the portion of the alley wh i ch will not be vacated for the traffi c using the alley. They would also be asked to dedicate an additional portion of right- of -way on Pennsylvania to be utilized in the cul de sac . Mr. Wanush concluded by reconmendlng approval of the Planned Development. He responded to questions regarding the traffi c study, redistribution of traffic due to closure of Pennsylvania, the level of service at the various intersec- t i ons, the setbacks and possible visual probll!ffls, the parking structure (num- ber of spaces, number of levels, ingress/egress), ice and snow re111oval on Girard, possible drainage problems, and the possible negat i ve impact of the Plan on the Dunn's property. Mayor Van Dyke invited representatives of Swedish l'ledical Center to present additional information concerning their request for the Planned Development of the Swedish Medica l Center Campus. All witnesses were duly sworn by the C~ty Clerk before giving testimony. Ni ck Hi lger, President Swedish Medical Center located at 501 East Hampden Avenue, advised Council that Mr. Nick Roccaforte would make the formal presen- tat i on and that he, Mr. Hilge r , would be available to answer any questions . Nick Roccaforte, Vice President of Corporate Development of Swedish Medical Center, gave an in-depth presentation relative to the future plans at Swedish Medical Center, with a slide presentat i on highlighting the three zones of development under consideration . He explained the rationale behind the Englewood City Council Minutes January 11, 1981 • Page I Planned Development and det1\led the need for the improvements which had pre - viously been outlined by Mr. Wanush. He prov i ded add it ional information con- cerning the vacations of the alley between Logan and Pennsylvania and of Penn- sylvania itself. He responded to ques~ions of Council relative to the parking I struct11re and walkway, access to t.he structure, number of parking spaces, _ turning lanes on Logan, access to emergency service and to the loading dock and facilities . The situation concerning Dunn's property was also discussed. Upon questioning, Mr. Roccaforte said that if Dunn's property were available for them to develop, it would be of benefit to Swedish In the renovation of the Intensive Care Unit as well as the access to the loading dock. At the request of Council Member Kozacek, Mr. Hilger returned to the podium and clarified that the Planned Development as presented is the master plan for Swedish Medical Center . Mr. Hilger also provided lnfon6 "tion about efforts of Swedish to enter into negotiations with Mr. and Mrs. Dunn concerning their property. Mr. Hilger assured Council that any effort on Council 's part to further these negotiations would be appreciated. Hr. Hilger confirmed that to this point the services of a neutral third party had not been utilized. Debbie Perry-Smith, 3297 South Humboldt, Englewood, and owner of a business at 3501 South Clarkson, spoke in favor of the Planned Development and urged Coun- cil to favorably consider the proposal which would bring new business to their area. Donald Smith, 3165 South Sherman Street, Englewood, addressed Council relative to several issues which should be considered before approving the Planned Development . He questioned the non -tax status of the Medical Center, the sup - port which is given to Swedish by the City withcut receiving revenue from them . He brought up the subject of converting Penn~ylvania into a cul de sac and quest i oned why there was no mention of reimbursing the Dunn 's for their inconvenience. He questioned the wisdom of approving the Planned Development with so many variables still open and unansw~red, especially the parking structure whtch may or may not be a six -story structure. He was of the opinion Swedish should not be given authority to block the view to the moun- tains. He d1d not feel the Plan would enhance Swedish or the City . He stressed the need to listen to the citizens of the conmunity concerning their wishes and needs. He also felt there were procedural problems wh i ch should be looked at before proceed ing with this approval. At the request of Council Member Clayton, Hr. Wanush confirmed that Swedish Medical Center and i ts facilities were not taxable. The medical office build - ings, since they are for profit, are taxable. Robert Leigh, 1885 York Street, Denver, informed Council he was the traffic engineer who was employed by Swedish Medical Center to conduct the traffic study. He clarified the number of additional park i ng spaces to be 150. The method of conducting the traffic counts was questioned and discussed. Denny O'Halley, President of Craig Hospital, 3425 South Clarkson, addressed Council regarding the need for the renovations of the Intensive Care Unit in an effort to provide the necessary treatment of the patients . He strongly urged favorable consideration of the proposal. I I I Englewood C1ty Counctl Nlnutes I ~1nu1ry 16, 1181 -P1g1 7 Bob Gillesby, Internist/Physician, 950 E. Harvard Avenue, informed Council that he is a ffl!fflber of the Board of Trustees of Swedish Medical Center. He is also a member of the Intensive Care Unit {ICU) Advisory Co11111ittee . He pro- vided detailed information relative to ICU at Swedish and stressed the Impor- tance of the renovation being proposed . He infonned Council that Swedish ts tn the process of being designated as a Regional Tr2uma Center which will ~•ke It imperative to upgrade the Unit. Mrs. Robert F. Welbourne, Franktown, also a Trustee of Swedish Medical Center, stressed the Importance of Swedish's long-range plans and urged approval. Mary Smith, Critical Care Eciucator, Swedish Medical Center, provided Council with further data relative to the needs of th~ hospital. She felt it was ex- tre111ely important tL complete the renovations for the benefit of the patients and to retain the quality of the nursing staff. She stressed the need for private rooms for all intensive care patients. Gus Guerin, 3300 South Washington, concurred with the need for private rooms tn the Intensive Care Unit. He related to Council his many experiences as a patient In Intensive Care, stating that it was very Important for the pa- tient's recovery to have a private room. As there were no other persons wishing to speak In favor of the Planned Development, Mayor Van Dyke called for a ten minute recess. The public hear - ing reconvened at 10:15 p.m. with all members present. Mayor Van Dyke requested that those wishing to speak in opposit i on to the Planned Development would be given that opportunity after legal counsel of Homer and Eleanor Dunn had presented their objections. James Aab, I 900 Grant 1610, Denver, spoke on beha 1f of Hr. and Mrs. Dunn, owners of property at 3430 and 3419 South Pennsylvania. Mr. Aab e,cplained that Richard Huckeby, the attorney of record for Hr . and Mrs. Dunn, had been called out of the city and could not be present at the public hearing. Mr. Aab advised Council that Hr. Huckeby had filed I written protest and objec - tions to the Planned Developinent, copies of which had been provided Council. He requested that Council take those objections into consideration before pro- ceeding with the Planned Development. He questioned the legality of the pro - cedures which had been followed to this point. He felt there were some serious questions which should be addressed befor(! proceeding, 111mtionlng spec i fically the lack of a buffer for the Dunn's property, parking on Logan, drainage, traffic, 11alntenance of the cul de sac, etc. He further Informed Council that In spite of other testl110ny relative to offers to purchase the property from Mr. and Mrs. Dunn, the Dunns had tnfol'llled him that the last of - fer was two or three years ago . He concluded by suggesting that the matter be tabled. Hr. Aab was questioned concerning specific rec011111endattons he would make to the Plan and to the Dunns willingness to enter into negotiations with Swedish relative to their property. Mr . Aab advised Council that those ques- tions should be addressed to Mr. Huckeby, that he, Mr. Aab, was not in a posi- tion to respond . In response to a question from Mayor Van Dyke, he did con- firm that the Plan would seriously 1111J1air the property rights of the Ounns and Englewooll City Council lllnutes January 16, 1989 • Page B that their quality of life would be adversely affected. He also advised Coun- cil that to his knowledge there had been no attempt at mediation between the parties. Hr. Aab rendered to the City Clerk a pet i tion which had been circulated by Eleanor Dunn containing 104 names in opposition to the closing of Pennsylvania Street and its conversion to a cul de sac . Mayor Van Dyke asked if there was anyone else who wished to speak against this part i cular issue . No one came forward. Mayor Van Dyke asked if there was anyone else in the audience who wished to speak In favor or in oppos it Ion to the Planned Development. No one came forward. Mayor Van Dyke asked if there was anyone present who i.:ished to rebut any evidence which had been given in testimony. No one came f orwa r d . Mayor Van Dyke stated that i t was apparent to her from te ,tlmony provided that the Pl~nned Development, as present l y structured, is not 1n the best Interest of Swedish; and further that the quality of life for Hr. and Hrs. Dunn would deteriorate considerably If the plan as presented was approved. She felt It was not In the best interest of the City to pr o~eed at this point and wished t o offer a motion for Council 's consideration. IIAYOR VAN DYKE MADE THE FOLLOWING NOTION, WHICH WAS SECONDED BY COUNCIL MENBER KOZACEK: "I NOVE THAT THE PUBLIC HEARIN& ON CASE NO. 14-88 REGARDING SWEDISH MEDI• CAL CENTER BE CONTINUED TO FEBRUARY 21, 1989, AT 7:30 P.M. AFTER REVIEW OF THE NIIIJTES OF THE PLANNING CONNJSSION HEARING AND A REVIEW OF THE VACATIONS OF PUBLIC RJ&HT-OF-WAY REQUIRED, IT IS NECESSARY TO CONTINUE THE HEARING; AND "I FURTHER NOYE THAT APPLICANT AND OPPONENTS, BEFORE THE NEW HEARING DATE, MEET WITH A MEDIATOR OR ARBITRATOR SUCH AS THE AMERICAN ARBITRATION ASSOCIATION, ARBl\"RATION AND NEDIATION RESOURCES, INC., PERHAPS THE JUDI- CIAL ARBITRATOR GROUP, OR ANOTHER OPTION NIGHT BE THE YARBROUGH l ASSOCI• ATES IN BOULDER, COLORADO, OR ANY NEDIATOR OR ARBITRATOR THAT WOULD BE A THIRD NEUTRAL PARTY. ·r FURTHER NOYE THAT WITHIN THE NEYr TWO WEEKS, EACH PARTY SUBMIT BRIEFS ON ALL LEGAL ISSUES BELIEVED APPROPRIATE BY THE PARTIES ANO WITHIN ONE WEEK THEREAFTER, A REPLY TO THE OTIIER SIDE'S BRIEF BE SUBMITTED. "THESE TWO REQUIREMENTS, MEDIATION AIII BRIEFS, ARE NOT NNIIATORY BUT ARE SUGGESTED AS A MEANINGFUL WAY TO ACCOfllOOATE THE NEEDS OF ALL PARTIES AIII NORE FULLY EXPLORE AVENUES OF CONNON INTERESTS." Discuss i on ensued. Mr . Hilger was asked how this delay would affect thefr construction dead l ines. He stated that Swedish Med i cal Center would be will- ing to comply with the Mayor's motion; however, he was of the opinion the I I I I Englewood Ctty Council Ntnut,s January 16, 1989 -Page g Ounns were not Interested tn entering Into negotiations concerning the pur - cha se of their property. He did feel this delay would adversely affect the construction and completion of the ICU renovations. Mayor Van Dyke reiterated her position in this matter. Mr . Aab was asked to respond to the Mayor's mo - tion, and he stated he felt It was an effort to resolve the situation and that he would be in favor of It. Further discuss i on ensued prior to calling for the vote: Ayes: Council Members Koltay, Hathaway, Kozatek, Byrne, Haben i cht, Clayton, Van Dyke Nays: None Abstain : None Absent: None Mot i on carried . Mayor Van Dyke stated for the record that the public hearing i s to be continued to February 21, 1989, at 7 :30 p.m., Council Chambers, City Hall, Englewood, Colorado . 11 . Ordinances, Resolution s and Notions (a) and (b) COUNCIL NEMBER KOZACEK MOVED, COUNCIL MENIER CLAYTON SECON- DED TO TABLE AGENDA JTENS ll(a) and (b) -COUNCIL BILL NOS. 50 Afll 51 ENTITLED: COUNCIL BILL NO. 50 -A SILL FOR AN ORDINANCE VACATING THE RIGHT-OF-VAY FOR TME NORTH 375 FEET OF THE ALLEY LOC.\TED BETWEEN SOUTH LOGAN AND SOUTH PENNS'\': - VANIA IN THE 3400 BLOCK, CJTY OF E!!GLEWOOO, COUNTY OF ARAPAltOE, STATE JI· COLORADO, COUNCIL BILL NO. 51 -A BILL FOR AN ORDINANCE VACAT I NG THE RIGHT-OF-WAY FOR THE SOUTH 366.10 FEET OF TME 3400 BLOCK OF SOUTH PEJfflSYLVANlA STREET IN THE CITY OF ENGLEWOOD, COUNTl ~F ARAPAHOE, STATE OF COLORADO. Ayes : Council Members Koltay , Hathaway, Kozacek, Byrne, Habenicht, Clayton, Van Dyke Nays: None Absta i n: None Absent : None Motion carried. (c) Council Member Kozatek stated that by sponsoring the following Council Bill he was not signifying t hat he was in favor of its co ~tents, he merely wished to save the taxpayers the expense of a special election. COUNCIL BILL NO . 6, INTRODUCED BY COUNCIL MEMBER KOZACEK , WAS READ BY TITLE: A BILL FOR AN ORDINANCE SUBMITTING TO A VOTE OF THE QUALIFIED ELECTORS OF THE CITY OF ENGLEWOOD , COLORADO, AT THE REGULAR MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 7, 1989, PROPOSED AftlENDl1ENT TO THE CHARTER OF THE cnv OF ErlGLEWOOO, AS FOLLOWS: TO PERMIT FULL -TIME, CIVILIAN EMPLOYEES IN THE POLICE DEPARTMENT AND SUPERVISORY EMPLOYEES IN THE CITY TO BECOME MEMBERS OF CERTIFIED UNIONS. COUNCIL NEMBER KOZACEK NOYm, COUNCIL MEMBER KOLTAY SECONDED, PASSAGE OF COUN- CIL BILL NO. 6, SERIES OF 1989. Engl.wood Ctty Counctl Mtnutes January 16, 1989 -Page 10 Counc I 1 Member Clay ton di sagreed wit ti Mr. Kozacek, stat i 119 ttlat by Counc i1 's action to put it on the ballot for ttle regular election would encourage Its passage. He felt the matter should be left to the pet1t1oning process. Hi! felt to amend the Charter in this manner would create problems for the City . He urged Council to vote against this proposal. Council Member Koltay questioned the number of employees this Bill would af - fect and stated that since tie had not heard anyone speak in favor of it, he saw no reason to support it . Council Member Kozacek rebutted that various employees had been present and willing to discuss it at previous meetings. Council Member Habenicht stressed that the issue was not voting for or against what the amendment stord for, but voting for or against Council's putting the amendment proposal on the regular election ballot. She stated she would be voting against this Bill, commenting that the petiti oning process is available to any groups. Mayor Yan Dyke stated she would be voting against the 8111 for the same rea- sons presented by Mr . Koltay. Council Member Byrne agreed with Hr . Kozacek that this could save the C'ty the cost of a special election, but stated she would be voting against the 81 11. Vote results: Ayes: Nays: Abstain: Absent: Motion defeated. Council Member Kozacek Council Members Koltay, Hathaway, Byrne, Habenicht, Clayton, Van Dyke Hone None (d) COUNCIL MEMBER HATHAWAY MDYEu, COUNCIL MEMBER CLAYTON SECONDED, TO APPROVE THE AWARD OF BIO COPIER SERVICES FOR 1989 THROUGH 1991 TO MINOLTA OF- FICE SYSTEMS. Director Freeman, Acting Finance Director, responded to questions conceming the bid award. She informed Council that the bids had bean evaluated by the Purch asing Division and an evaluation team, and that based on that evaluation I and the fact that Minolta presented the lowest bid, the Finance Department is recoR111end1ng the bid be awarde,j to Minolta . She also advised Council that I Minolta will be providing ter> copiers In nine locations for an increase of SllO per month. As this is t ·.10 more copiers than we have at present, the cost for copier service will actnlly go down . Discussion ensued concerning the coin-operated copiers locate,J in the Library and it was suggested that all the copters should be from the same flm. Vote results on the mo t ion to award bid: Ayes: Council Members Koltay, Hathaway, Kozatek, Byrne, Habenicht, Clayton, Van Dyke Nays: None I I Englewood Ctty Council N1nutes January 16, 1989 -Page 11 Abstain: None Absent: None Motion carried. (e) City Manager Fraser presented a reconnendation from the Public Works Department to approve the bid award to Lakewood Ford, Inc. for the pur- chase of 13 police patrol vehicles in the amount of $181,311. Hr. Fraser ex- plained the normal bid process was followed and the recomnendation of Council that the replacement cycle was extended fr0111 two years to three was incorpo- rated into the bid request. Several dealerships were Involved in the bid; the bids have been reviewed with staff and Hr. Fraser stated he agreed with this b i d award to Lakewood Ford, Inc. He did advise Council that additional studies will be conducted prior to future bids of this nature. The fact that some of the bids did not meet the City's specifications was di scussed. It was suggested that in future bids, consideration be given to local ftnns as well as regional firms. Accepting bids for other makes of cars was suggested and discussed. Mr. Fraser offered to advise Courtesy Ford indicating the essence of Council's discuss i on relative to this bid award, pointing out that Council would prefer to buy locally but that Courtesy's bid which did not meet specifications precluded their doing so. Cooperative purchasing was also dis - cussed. Mr. Fraser explained the need to replace the:;e vehicles as soon as possible and assured Counc i l he would ~xplore their suggestions and other al - ternatives prior to future bids. IT WAS MOVED AND SECONDED TO APPROVE THE SID AWARD TO LAKEWOOD FORD, INC., IN THE ANOUNT OF $181,311 FOR THE PURCHASE OF 13 POLICE PATROL VEHICLES. Ayes: Council Members Koltay, Hathaway, Kozacek, Byrne, Habenicht, Clayton, Yan Dyke Nays : None Abstain: None Absent : •Jone Motion carried. 12. City "anager's Report Hr . Fraser thanked the members of C?uncll for the opportunity of working with them , stating he was looking forward to spending months and years working together for a positive effect for the City of Englewood. 13. City Attorney's Report Hr. DeWitl informed Council that a member of his staff, Char l es Grimm, tt\e Prosecuting Attorney, had been hospitalized with a back problem. He advised Council it mighl be necessary to call in extra personnel to cover the courts, etc. 14. General Discussion (a) Mayor's Choice (i) Hayor Yan Dyke suggested February 13, 1989, at 7:30 p .m. as a possible date for the Council's Town Meeting. The fon11at, topics, etc. were Englewood Ctty Council N1nutes January 15, 1989 -Page 12 discussed. Council Member Hathaway mentioned that The Gt ·eater Englewood Cham• ber of Conmerce was proposing a similar type meeting of the Chamber and Coun- c I l and she wondered if Council wanted to have both meetings . It w · agreed that the meetings would not be that similar and Council did wish to have a I Town Meeting . It was decided to address the agenda in study session. A no tice will be In the next issue of The Citizen, and Hr. Munds was asked ~o inc lude infonnation about the meeting In the Sentinel. (ii) MAYOR VAN DYKE IIOVED, COUNCIL t!EIIBER KOZACEK SECOlllED, TO RESCHEDULE THE REGULAR NEETIN6 OF FEBRUARY 20, 1989, TO FEBRUARY 21, 1989, DUE TO THE HOLIDAY ON THE 20TH. Ayes: Council Member• Koltay, Hathaway, Kozacek, Byrne, Nays: Abstain: Absent: ·Motion carried. Habenicht, Clayt~n, Van Dyke None None Nune ( i 1 i) Mayor Van Dyke stated she wi shed to sponsor the three Resolutions identified as Agenda Items 14(b)(i), 14{b)(ii), and 14(b)(ii1), and bring them forward to be acted upon under Mayo r's Choice. A Resolution supp~rting the appointment of Alex Habenicht to the Finance , Ad · min istration and Intergovernmental Relations Committee of the National league of Cities was assigned a number and read by title: RESOLUTION NO. 6, SERIES OF 1989 A RESOLUTION RECOMMENDING APPOINTMENT OF ENGLEWOOD COUNCIL ·HcHBER ALEX HABENICHT TO THE FINANCE, ADMINISTRATION AND INTERGOVERNMENTAL RELATIONS COl1- MITTEE OF THE NATIONAL LEAGUE OF CITIES FOR THE YEAR 1989. MAYOR VAN DYKE HOVED, COUNCIL MEMBER CLAYTON SECONDED, TO APPROVE RESOLUTION NO. 6, SERIES OF 1989. Ayes: Nays: Abstain : Absent: Motion carried . Council Members Koltay, Hathaway, Habenicht, Clayton, Van Dyke None None None Kozacek, Byrnr , A Resolution supporting the appointment of Rita Hathaway to the Community and Economic Development Conmittee of the National league of Ci ties was assigned a number and read by title: RESOLUTION NO. 7, SERIES OF 1989 A RESOLUTION RECO!t'ENDING APPOINTMENT OF ENGLEWOOD COUNCIL MEMBER RITA HATH - AWAY TO THE COlf1UNITY AND ECONOMIC DEVELOPHENT COMMITTEE OF THE NATIONAL LEAGUE OF CITIES FOR THE YEAR 1989 . I I EnglllfOOd C1 y Council Ntnutes January 11, 1989 -Page 13 IIAYOR YAH DYkC IIOYED, COUNCIL MEMBER CLAYTON SECONDED, TO APPROVE RESOLUTION MO. 7, SERIES OF 1989 . Aye s : Hays: Abstain: Absent: Motion carried. Council Members Koltay, Clayton, Yan Dyke Hone Council Member Hathaway None Kozacek, Byrne, Habenicht, A Resolution supporting the appointment of Gary Kozacek to the Transportation and Co1T111untcations Policy Co1T111ittee of the National league of Cities was as - signed a number and read by title: RESOLUTION NO. 8, SERIES OF 1989 A RESOLUTION RECOHHENDING APPOINTMENT OF ENGLEWOOD COUNCIL MEMBER GARV KOZACEK TO THE TRANSPORTATION AND COfllUNICATIONS POLICY CottllTTEE OF THE !iATIONAL LEAGUE OF CITIES FOR THE VEAR 1989 . MAYOR YAN DYKE MOVED, COUNCIL MEMBER CLAYTON SECONDED, TO APPROVE RESOLUTION MO. 8, SERIES OF 1989. Ayes: Nays: Abstain: Absent: Mot i on carried. Council Members Kol tay, Clayton, Yan Dyke None Council Member Kozacek None (b) Counci I Member·' s Choice Hathaway, Byrne, Habenicht, There were no additional matters to bring before Council. 15. Adjournaent COUNCIL MEMIER KOZACEK MOVED TO ADJOURN. The meet i ng adjourned at 11 :11 p.m.