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Home My WebLink About1998 Ordinance No. 005. ' • • "" ' . ORDINANCE NO . 5°' SERIES OF 1997/1998 BY AUTHORITY COUNCIL BILL NO . 109 INTRODUCED BY COUNCIL MEMBER WAGGONER AN ORDINANCE AUTHORIZING THE ACCEPTANCE OF COPS MORE 96 GRANT FROM THE UNITED STATES DEPARTMENT OF JUSTICE, OFFICE OF COMMUNITY ORIENTED POLICING SERVICES. WHEREAS, because of previous police oriented grants awarded to the City from the Department of Justice over the last two years the Englewood Safety Services Department was offered the opportunity to apply for a COPS MORE 96 Grant; and WHEREAS, the U .S. Department of Justice -Office Of Community Oriented Policing S ervices has awarded the Englewood Safety Services Department the COPS MORE 96 Grant in the amount of $18 ,375; NOW , THEREFORE , BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS : Section 1. The City Council of the City of Englewood , Colorado hereby authorizes the acceptance of the COPS MORE 96 Grant, a copy of which is marked as "Exhibit A" and attached hereto. S ection 2 . The City Manager and City Clerk are hereby authorized to sign and attest said Extension Agreement on behalf of the City of Englewood. Introduced, read in full , and passed on first reading on the 15th day of December, 1997. Published as a Bill for an Ordinance on the 19th day of December, 1997 . Read by title and passed on final reading on the 5th day of January, 1998 . Published by title as Ordinance No . S-, Series of 1997/1998 , on the 9th day of January, 1998 . -1- , ,.. '. I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado , hereby certify that the above and foregoing is a true copy gt. the Ordinance passed on final reading and published by title as Ordinance No . .2.~~ • -2- COPS MORE 96 AW ARD U.S. DEPARTMENT OF JUSTICE OFFICE OF COlvfA1UNITY ORIENTED POLICING SERVICES Gr.int#: 97CMWX0367 ORI#: C000301 Vendor#: 846000583 Applicar:t Organization's Legal Name: Englewood Department of Safety Services Authorized Official Name: City Manager Doug Clark Contact Name : Mr. Chris Olson 3615 South Elati Street Englewood. CO 80110 Phone Number: (303 )762-243 5 Award start date: 6/1 /97 Award Amount: 518,375.00 Civilian Personnel Award: S0.00 Equipment!Technology Award: 518,375.00 JosephE .~ Direccor Da le JUN I 2 1997 Fax Number: (303 )762-2491 Award end date: 5/31/98 Number of Redeployed Officers: 0.7 Number of Redeployed Officers: 0 Number of Redeployed Officers: 0. 7 Bv s igning this award. the sign atory offi cial is agreeing co abide by the Conditions of Grant Award found on the reve s ide of this document: ~ Signarure of Official with the authority co accept this gram award Charles Esterly T y ped Name and Tille of Ot1icial 7 /8 /97 • • 1100 Vermont A venue , N. W. Washington , D .C. 20530 Director Allan Stanley Englewood Department of Safety Services 3615 South Elati Street Englewood , CO 80110 Dear Director Stanley : U.S. Department of Justice Office of Community Oriented Policing Services (COPS) Grants Administration Division JUN I 6 1997 I am pleased to inform you that your COPS MORE 96 itemized budget has been approved. You may now submit requests for reimbursement for expenses already incurred on or after the award date . You may also request advances for anticipated expenses . Enclosed is the "Request for Payment " form (Revised H-3 ) that can be used to receive grant funds . Before completing the form, you should review the instructions found on the back of the Request for Payment form and in section III of your Grant Owner's Manual. Also enclosed is your grant award document. Please sign and return this document to the COPS Office to indicate your official acceptance of this grant award. Please also review the Federal procurement regulations ("Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments ") which cover important requirements relating to purchasing technology and equipment and contracting for services . Once again , congratulations on your award. Should you have any questions regarding payment methods or any other matter discussed in the COPS MORE Grant Owner 's Manual or Federal procurement regulations , please do not hesitate to contact the COPS Office at 1-800-421-6770 . Sincerely , Craig D . Uchida Assistant Director for Grants Administration Office of the Director 1100 Vermont Ave . N .W. Washington, D.C. 20530 Director Allan Stanley Englewood Department of Safety Services 3615 South Elati Street Englewood, CO 80 I I 0 Dear Director Stanley: U.S. Department of Justice Office of Community Oriented Policing Services (COPS) June 10, 1997 This letter serves as a confirmation that your COPS MORE 96 grant start date is June I, 1997 . Please disre g ard the grant start date of October l , 1996 that is printed on the Memorandum of Recommended and Estimated COPS MORE 96 Funding that was previously mailed to you. Although you have been awarded a grant under the COPS MORE 96 program, we have not yet completed the final review of your budget. As a result, you may not draw down grant funds until your itemized budget (submitted with your application) is approved and you have been notified accordingly. Should y ou have any questions regarding your COPS MORE 96 award , please contact the COPS Office at 1-800-421-6770, or call your grant advisor. Sincerely , Craig D . Uchida Assistant Director for Grants Administration • • • • Offic e of the Director 1100 Vermont A ve . N.W . Washington . D.C. 205 30 Director Allan Stanley Englewood Department of Safety Services 3615 South Elati Street Englewood, CO 80110 Dear Director Stanley: U.S. Department of Justice Office of Community Oriented Policing Services (COPS ) I am pleased to inform you that the COPS Office has approved your agency 's request for funding under the COPS MORE 96 program. Although you have been awarded a grant under the COPS MORE 96 program , we have not yet completed the final review of your budget. As a result, you may not draw down grant funds until your itemized budget (submitted with your application) is approved and you have been notified accordingly. We are including a Memorandum of Estimated Funding which details the items which you have been awarded. Please note that the figures on this Memorandum are estimates and may change after the final financial review . Once y ou have received final budget clearance, you will receive a packet that includes your Grant Award, which you must sign to officially accept your grant. The MORE 96 Award document will provide the total award amount and redeployment figures , as well as the award amount and redeployment figures by type of award (civilian personnel, and technology/equipment). Your award packet will also include a Grant Owner 's Manual , forms necessary to actually draw down funds, and other payment information. These materials should assist you with the administrative and financial matters associated with your grant. Should you have any questions regarding your COPS MORE 96 award , please contact the COPS Office at 1-800-421-6770 , or call your grant advisor. J seph E. Brann irector, COPS Office Office of the Director 1100 Ve rmont Avenue. NW Washington , D.C. 20530 U.S. Department of Justice Community Oriented Policing Services (COPS) Memorandum of Recommended and Estimated COPS 96 MORE Funding Jurisdiction: Englewood Department of Safety Services ORI: C000301 The following figures have been compiled by the COPS office based on a review of your COPS MORE application. Award amounts are estimated and may change, based on financial review by the Office of Comptroller. A standard of 1824 hours (or 228 days) was used to compute yearly full-time equivalent (FTE) redeployment for each item requested. I. Non-Sworn Civilians Total estimated federal dollars awarded: $0 .00 Total FTE redeployment: 0 sworn officers Total dollars disallowed : $0 .00 II. Technology/Equipment Total estimated federal dollars awarded: $18 ,375.00 Total FTE redeployment: 0. 7 sworn officers 7 laptops w I supporting software Total dollars disallowed: $0.00 • • • *** Waiver of local match requested: No Waiver of local match granted : No At this time , please also take any steps necessary for you to be able to begin redeploying officers upon clearance of your budget. You should receive a letter notifying you that your budget has been cleared. The official award date of your COPS MORE '96 grant is October 1, 1996. You will be reimbursed for any approved expenses incurred after October 1, 1996 under your COPS MORE '96 grant . U.S. Department of Justice Office of Justice Programs Washi11g1011, D . C. 20531 DATE: May 22, 1997 Grant Award # 97-CM-WX-0367 TO: Carol Limburg, Grant Monitor, COPS Office FROM: l n ~am B. Park, Financial Analyst, COPS Branch, lJ'"2it~e of the Comptroller SUBJECT: Financial Clearance: Application# 7-1726-CO-CM, for the Englewood Department of Safety Services. A financial analysis of budgeted costs has been completed. Costs appear reasonable, allowable and consistent with existing guide- lines . Exceptions /Disallowed Costs are noted below . Cost Category Equipment: Total Costs: ***Disallowed Costs : Grand Totals: Federal Share: Local Share: Total Project Cost: /WBP/O 0 18,375 6,125 24,500 ·- Equipment 24 500 24,500 .. • . ' COPS MORE 96 AW ARD U.S. DEPARTMENT OF JUSTICE OFFICE OF COMMUNITY ORIENTED POLICING SERVICES Grant#: 97CMWX0367 ORI#: C000301 Vendor#: 846000583 Applicant Organization's Legal Name: Englewood Department of Safety Services Authorized Official Name: City Manager Doug Clark Contact Name : Mr . Chris Olson 3615 South Elati Street Englewood, CO 80110 Phone Number: (3 03 )762-2435 Award start date: 6/1/97 Award Amount: $18,375.00 Civilian Personnel Award: $0 .00 Equipmentffechnology Award: $18,375.00 Jo se ph E. ""'t7 Dire ctor JUN f 2 1997 Date Fax Number: (30 3)76 2-2 491 Award end date: 5/3 1/98 Number of Redeployed Officers: 0. 7 Number of Redeployed Officers: 0 Number of Redeployed Officers: 0.7 By signing this award. the si gnatory official is agreeing to abide by the Conditions o f Grant Award fo und on the reverse side o f this document: Signature of O ffici al with the a uthority to accept thi s gran t award Gary Sears, City Manager Typed Name and Title o f Official 12 /11 /97 Date Exhibit A C.O.P.S. M.O.R.E. Change of Information Sheet If you need to inform the COPS Office about changes or corrections~ please type or prirtr --- the information on this sheet and return it with the signed Award. In addition to the correction information, please always indicate your iJ1U1tee orianization's name ORI identification number. and name of the Authorized Offical who siiDed the Award on this sheet. Organization Name: ENGLEWOOD DEPARTMENT OF SAFETY SERVICES ORI Identification Number: co Y'Y'3Y'l Authorized Official: GARY SEARS Law Enforcement Executive Name (Title, First Name, and Last Name): Contact Person: Address: City: State : Zip Code : Phone Number: Fax Number: Government Executive Name (Title, first Name, and Last Name): City Manager , Gary Sears Address : 3400 S. Elati Street City: Englewood State : Colorado Zip Code : 80110 Phone Number: ( 303) 762-2312 Fax Number: ( 303) 762-2406 Number of Officers Redeployed Due to Civilian Hires: Number of Officers Redeployed Due to Equipment!Technology: Number of Officers Redeployed Due to Ovenirne : TOT AL Number of Officers Redeployed : -G- 0.7 -G- 0.7 ------e • . ~ ,, • COUNCIL COMMUNICATION Date Agenda Item Subject COPS MORE 96 Grant from the U.S. December 15, 1997 10 a vii Department of Justice Initiated By Staff Source Department of Safety Services Chris Olson, Director of Safety Services COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Partnerships with outside agencies. Council has approved several similar grants awarded to the Police Div is ion for the appropriation of personnel and equipment. RECOMMENDED ACTION Approval of a bill for an ordinance accepting a COPS MORE 96 grant in the amount of $18,375.00 from the U.S. Dept. of Just ice, Office of Community Oriented Policing Services. BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED Because of previous police oriented grants awarded to the City from the Dept. of Justice over the last two years , we were offered the opportun ity to apply for a COPS MORE 96 grant in the amount of $18 ,375. We have determined that this grant will be used for the purchase of seven (7) portable laptop computers to be used by our Impact and Community Relations officers for community policing operations. FINANCIAL IMPACT Est imated project cost is approximately $24,500 . Grant provides up to $18,375 of federal money, with the rema inder ($6, 125) matched by City funds. Award is granted for one year. LIST OF ATTACHMENTS Proposed Bill for an Ordinance Grant award document