HomeMy WebLinkAbout1998 Ordinance No. 085•
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ORDINANCE NO . j t;
SERIES OF 1998
BY AUTHORITY
COUNCIL BILL NO. 77
INTRODUCED BY COUNCIL
MEMBER WAGGONER
AN ORDINANCE AUTHORIZING THE ACCEPTANCE OF LOCAL LAW
ENFORCEMENT BLOCK GRANT (LLEBG) FROM THE UNITED STATES
DEPARTMENT OF JUSTICE , OFFICE OF JUSTICE PROGRAMS , BUREAU OF
JUSTICE ASSISTANCE.
WHEREAS, the City of Englewood Safety Service Department applied for funding
under the Local Law Enforcement Block Grants (LLEBG) Program ; and
WHEREAS , the U.S. Department of Justice -Office Of Justice Programs -Bureau
of Justice Assistance has awarded the Englewood Safety Services Department a
Local Law Enforcement Block Grant in the amount of $51 ,163 ;
NOW, THEREFORE , BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD , COLORADO , AS FOLLOWS:
Section 1. The City Council of the City of Englewood , Colorado hereby authorizes
the acceptance of the Local Law Enforcement Block Grant with special conditions, a
copy of which is marked as "Exhibit A" and attached hereto.
Section 2 . The City Manager and City Clerk are hereby authorized to sign and
attest said Extension Agreement on behalf of the City of Englewood.
Introduced, read in full , and passed on first reading on the 16th day of November,
1998 .
Published as a Bill for an Ordinance on the 20th day of November , 1998 .
Read by title and passed on final reading on the 7th day of December, 1998.
Published by title as Ordinance No . ~eries of 1998 , on the 11th day of
December, 1998 .
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I, Loucrishia A. Ellis , City Clerk of the City of Englewood , Colorado , hereby certify
that the above and foregoing is a true CO:e] ~the Ordinance passed on final reading
and published by title as Ordinance No.75_~5_ ., Series of 1998 .
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~1'~~ U.S. DEPARThtENT OF JUSTICE AWARD ~\\ij~ OFFICE OF JUSTICE PROGRAMS
D OJP [!] BJA D OJIDP [!] GRANT PAGE I OF 5 Io .. "AfjJ~
;,· Ill ·.1 D BJS D NIJ D OVC D COOPERATIVE AGREEMENT ~~ ~ o~ "CISTl~ CHECK APPROPRIATE BOX -
I. GRANTEE NAME AND ADDRESS (Including Zip Code) 4. AW ARD NUMBER: 98LBVX26JS
City of Englewood
3400 South Elati Street 5. PROJECT PERIOD : FROM 1010111998 TO 0913012000
Englewood, CO 80110
BUDGET PERIOD : FROM 10101/1998 TO 09130/2000
IA . GRANTEE IRSNENDOR NO. 846000590 16. AWARD DATE 9130198 7. ACTION
2. SUBGRANTEE NAME AND ADDRESS(lncluding Zip Code) 8. SUPPLEMENT NUMBER m Initial
D Supplemental
I
:!A . SUBGRANTEE IRSNENDOR NO . 1 9. PREVIOUS AWARD AMOUNT s 0.00
3. PROJECT TITLE I 0. AMOUNT OF THIS AW ARD SSI ,163
Local Law Enforcement Block Grants Program -FY 1998
/ 11. TOT AL AW ARD SSI,163
12 . SPEC IAL CONDITIONS (Check, if applicable )
~ THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE A IT ACHED 4 PAGES
•. STATUTORY AUTHORITY FOR GRANT
D TITLE I OF THE OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968 .
42 U.S.C. 3701 , ET. SEQ .. AS AMENDED
D TITLE 2 OF THE JUVENILE JUSTICE AND DELINQUENC Y PREVENTION ACT OF 1974
42 U.S.C. 5601 , ET . SEQ ., AS AME NDED
D VICTIMS OF CRIME ACT OF 1984 , 42 U.S.C . 10601 , ET . SEQ ., PUBLIC LAW 98-4 73, AS AMENDED
~ OTHER (Specify): Omnibus Appropriations Act of 1998 (Public Law 105-119)
14. FUTURE FISCAL YEAR(S) SUPPORT :
SECOND YEAR'S BUDGET PERIOD : NIA
AMOUNT OF FUNDS : NIA TYPE OF FUNDS :
THIRD YEAR'S BUDGET PERIOD : NIA
AMOUNT OF FUNDS : NIA TYPE OF FUNDS :
15 . METHOD OF PAYMENT
THE GRANTEE WILL RECEIVE CASH VIA A LETTER OF CREDIT D YES ~ NO
ll l!lll!!llll!i!!l llliillilli!i!llllllll!llll AGENCY APPROVAL 111 1 1:111111111111111111:: 111111! ii 11 I llll! 1111111 1111111!1 1111111111 11:11111 GRANTEEE ACCEPTANCE 111::::11111111:1 ·1111111 11111::1 1
16 . TYPED NAME AND TITLE OF APPROVING OJP OFFICIAL 18. TYPED NAME AND TITLE OF AUTIIORIZED GRANTEE OFFICIAL
Nancy E. Gist, Director Gary Sears
Bureau ofJustice Assistance City Manager
17 SIGNA1J;:~{S°~0~ T 19.SIGNATURE OF AUTIIORIZED GRANTEE l9A. DATE
lllllllllilll!llllllllllllllllllllllllllllllllllllllllllllllllllllllllll lllllllllllllllll llll!iiilllllllllllllllllllllll AGENCY USE ONLY
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20. ACCOUNTING CLASSIFICATION CODES 21. Ll8K98
FISCAL FUND BUD . DIV.
YEAR CODE ACT . OFC . REG. SUB. POMS x v LI 80 00 00 rr-
-OJP FORM 400012 (REV. )-8 7) PREVIOUS EDITIONS ARE OBSOLETE
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PROJECT NUMBER
U.S DE PART MEN T OF Jli STIC E
OFFICE OF JUSTICE PROGRAMS
D OJP [!] BJA D OJJDP
D BJS D NIJ D ovc
CHECK APPROPRIATE BOX
98LBVX263S
AWARD CONTINUATION
SHEET
[!) GRANT
D COOPERATIVE AGREEMENT
AW ARD DA TE 9130198
SPECIAL CONDITIONS
PAGE 2 OF 5
1 . The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office
of Justice Programs (OJP) Financial Guide.
2 . The recipient agrees to comply with the organizational audit requirements of the applicable OMB audit circular. The first audit
report period should be for January 1, 1998 , to December 31, 1998. The management letter outlining audit findings, submitted
by the auditing organization, must be submitted with the audit report. Grantee audit reports must be submitted no later than
thirteen (13) months after the close of each fiscal year during the term of the award.
Recipients who receive $300 ,000 or more in Federal funds during their fiscal year, are required to submit an organization-w ide
financial and compliance audit report. Rec ip ients who receive less than $300,000 in Federal funds , are not required to submit a
program or organization-wide financial and compliance audit report for that year.
Note: If your aud it disclosed findings or recommendations you must include with your audit report, a corrective ac ti on plan
containing the following:
1)
2)
3)
4)
The name and phone number of the contact person responsible for the corrective action plan.
Specific steps taken to comp ly with the recommendations .
Timetable for performance and/or implementation dates for each recommendation.
Descriptions of monitoring to be conducted to ensure implementation.
The submissions of audit reports for all grantee s shall be as follows :
1) Mail original and one (!) cop y of the comp leted aud it report to :
U .S. Department of Justice
2) Mail one (1) copy of the completed audit report to:
Federal Audit Clearinghouse
Bureau of the Census
120 I E. 10th Street
Jeffersonville, IN 47132
3) Mail a copy of the Cover (transmittal) letter to:
Office of the Comptroller
Office of Justice Programs
Attn : Control Desk, 5th Floor -Audit Division
810 Seventh Street, NW
Washington, D.C . 20531
OJP FORM/2 (REV . 5-87 ) PREVIO US EDITIONS ARE OBSOLETE
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• PROJECT NUMBER
U S . DE PART MENT OF JUS TIC E
OFFICE OF JUSTICE PROGRAMS
D OJP ~ BJA D OJJDP
D BJS D NIJ D ovc
CHECK APPROPRIATE BOX
98LBVX2635
AWARD CONTINUATION
SHEET
[!:) GRANT
D COOPERATIVE AGREEMENT
AW ARD DA TE 9130198
SPECIAL CONDITIONS
PAGE 3 OF 5
3 . The recipient shall submit one copy of all ~eports and proposed publications resulting from this agreement twenty (20) days
prior to public release . Any publications (written, visual , or sound), whether published at the recipient's or government's
expense, shall contain the following statement: (NOTE: This excludes press releases , newsletters , and issue analyses .)
"This project was supported by Grant No. 98LBVX2635 awarded by the Bureau of Justice Assistance, Office of Justice
Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not necessarily
represent the official position or policies of the U.S. Department of Justice."
4 . The recipient agrees to provide information required for the national evaluation .
5 . The recipient agrees to provide $5 ,685.00 over the grant period in a cash match. The recipient is reminded that the match
funds are auditable under Special Condition #2 and will be binding to the recipient.
6 . The recipient agrees to submit, at a minimum , semi-annual reports on its programmatic activities . The first programmatic
report will be due on July 31, 1999 , covering the period of October, 1998 -June , 1999 . The next report will be due on January
31 , 2000, and cover the period of Jul y, 1999 -December, 1999 . The next report should cover the next six month period and is
due thirty (30) days after the end of the six month period for the term of the award. A final report on the programmatic
activities is due 120 days following the end of the grant period.
7 . The recipient agrees to submit quarterly financial reports. The financial report is due 45 days after the end of each calendar
quarter. A final financial report is due 120 day s following the end of the grant period .
· 8 . The recipient agrees to establish a trust fund in which all payments received under this Program , including match, must be
deposited. For the purposes of th is grant, a trust fund is an interest bearing account that is specifically designated for this
Program. Only allowable program expenses can be paid from this account. This fund may not be used to pay debts incurred
by other activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to
obligate and expend the grant funds in the trust fund (including match and interest earned) during the 24 month term of the
award. Grant funds (including earned interest) not obligated by the 24th month must be returned to BJA by the last day of
the 27th month.
9 . The recipient agrees to supplement and not supplant state or local funds .
10. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required
to submit one pursuant to 28 CFR section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified
Assurances and may result in funds from the award being frozen, until such time as the recipient is in compliance.
11. The recipient agrees, ifthe funds are used for the hiring and employing of new, additional law enforcement officers and
support personnel, as described in the applicable purpose area of Subpart A section 101 (a)(2), that the recipient unit of local
government will achieve a net gain in the number of law enforcement officers who perform nonadministrative public safety
service .
OJP FORM/2 (REY . 5-8 7) PREVIOUS EDITIONS ARE OBSOLETE
PROJECT NUMBER
U.S . DEPARTMENT OF JU STICE
OFFICE OF JUSTICE PROGRAMS
D OJP [!]
D BJS D
BJA D OJJDP
NIJ D ovc
CHECK APPROPRlA TE BOX
98LBVX2635
AWARD CONTINUATION
SHEET
GRANT
COOPERATIVE AGREEMENT
AWARD DATE 9130198
SPECIAL CONDITIONS
PAGE 4 OF 5
12. The recipient agrees , ifthe funds are used for the hiring and employing of new , additional law enforcement officers and
support personnel, that the units of local government will establish procedures to give members of the Anned Forces who, on
or after October 1, 1990 , were or are selected for involuntary separation (as described in section 1141 of Title 10 , United States
Code), approved for separation under section I l 74a or 1175 of such title , or retired pursuant to the authority provided under
section 4403 of the Defense Conversion, Reinvesnnent, and Transition Assistance Act of 1992 (division D of Public Law
102-484 ; 10 U .S .C. 1923 note), a suitable preference in the employment of persons as additional law enforcement officers or
support personnel.
13. The recipient agrees if funds are used for enhancing security or crime pre v ention , that the unit of local government --
(a) has an adequate process to assess the impact of an y enhancement of a school security measure that is undertaken under
subparagraph (B) of section 10l(a)(2), or any crime prevention programs that are established under subparagraphs (C ) and (E)
of section 101 (a)(2), on the incidence of crime in the geographic area where the enhancement is undertaken or the program is
established ;
(b) will conduct such an assessment with respect to each such enhancement or program ; and
(c) will submit to the Bureau of Justice Assistance an annual written assessment report.
14. The recipient agrees that prior to the obligation and expenditure of an y Local Law Enforcement Block Grants (LLEBG) funds ,
at least one (I ) public hearing will be held regarding the proposed use (s) of the grant funds. The recipient will provide to
BJA , through the submission of the Follow-Up Information Form, information on the contents of the hearing. BJA will review
the form for compliance with enabling legislation and issue to the recipient a Grant A dj usnnent Notice (GAN). Until the
issuance of the GA N, the recipient may not obl igate or ex pend LLEBG funds . At that hearing , persons shall be given an
opportun ity to pro vide written and oral views to the rec ipient on the proposed use (s) of the grant funds . The recipient will
hold the public hearing at a time and place that allows and encourages public attendance and participation.
OJP FORM/2 (REV . 5-8 7) PREVIO US EDITIONS ARE OBSOLETE
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PROJECT NUMBER
U.S . DEPARTME'JT OF JUST IC E
OFFICE OF JUSTICE PROGRAMS
D OJP Ci]
D BJS D
BJA D OJJDP
NIJ D ovc
CHECK APPROPRIATE BOX
98LBVX2635
AWARD CONTINUATION
SHEET
GRANT
COOPERATIVE AGREEMENT
AW ARD DA TE 9/30/98
SPECIAL CONDITIONS
PAGE 5 OF 5
15. The recipient agrees that prior to the obligation or expenditure of any Local Law Enforcement Block Grants (LLEBG ) funds, a
designated or newly established advisory board will meet to discuss the proposed (purpose area) use of the grant funds. The
recipient will designate the adv isory board to make non binding recommendations to the recipient to the use of funds under
the LLEBG Program . Membership on the advisory board must include a representative from the following, however it may be
broader:
a) the local police deparnnent or sheriffs deparnnent;
b) the local prosecutor's office ;
c) the local court system ;
d) the local school system ; and
e) a local nonprofit, educational , religous , or community group active in crime prevention or drug use prevention or treatment.
The advisory board must review the proposed use of the funds under the LLEBG Program .
The recipient will provide notification to BJA, through the subm ission of the Follow-Up Information Form , on the adv isory
board. BJA will review the form for compliance with enabling legislation and issue to the rec ipient a Grant Adjustment Notice
(GAN). Until the issuance of the GAN , the recipient may not obligate or expend LLEBG funds .
16 . The recipient has certified it is in compl iance with the Public Safety Officers Health Benefits Prov ision (section 615 of the FY
1998 Omnibus Appropriations Act) and agrees to remain in compliance during the life of the award. This provision requires
the unit of local government wh ich employs a public safety officer (as defined by section 1204 of T itle I of the Omnibus Crime
Control and Safe Streets Act of 1968 , as amended) to afford such public safety officer who retires or is separated from service
due .to injury suffered as a direct and prox imate result of a personal injury sustained in the line of duty while responding to an
emergency situation or a hot pursuit (as such terms are defmed by State law) with the same or better level of health insurance
benefits at the time of retirement or separation as they rece ived while on duty .
17. Criminal Intelligence Systems operating with support ofFederal funds , must comply with 28 CFR. Part 23, if the rec ipient
chooses to implement this project.
GRANTEE ACCEPTANCE OF SPECIAL CONDITIONS
OJP FORM/2 (RE V. 5-8 7) PREVIO US EDITIONS ARE OBSOLETE
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POINT PAPER
TO: DIRECTOR CHRIS OLSON
FROM: LIEUTENANT BYRON WICKS
DATE: 10 JULY , 1998
SUBJECT: REDEVELOPMENT COORDINATION OFFICER
1. BACKGROUND:
The vacated Cinderella City Mall is located in the northeast corner of U. S. Highway 85
(Santa Fe Drive) and U.S. Highway 285 (Hampden Avenue). The mall and associated property is
in the ownership of the Englewood Environmental Foundation. The mall, which is 1,300 ,000 sq.
ft. in size , is to be demolished. The removal of hazardous materials is currently underway. The
physical destruction is scheduled to begin l August, 1998. Once the demolition is completed, the
fifty-one (51) acre property will be backfilled with dirt to a grade suitable for building.
Construction truck traffic will become very significant during the destruction phase, the backfill
phase , and the reconstruction phase .
Current plans call for a total of 420,000 sq. ft. of retail to be built on the 800 ,000-900,000
sq. ft. of multi-use density complex. The Cinderella City Redevelopment Project (CCRP) will
include a Civic Center (150,000 sq .ft .), a thirty-two (32) screen Sony movie theater, a Wal-Mart
store (129,000 sq. ft.), first story general retail (125,000 sq. ft.) with residential units on upper
levels and five restaurants (166,000 sq. ft .). Wal-Mart wants a ready-to-build date of March,
1999. The company plans to open its store by Fall, 1999. Sony expects to open its theaters by
Memorial Day ( 1999). The entire fifty-one acres of businesses and residences are to be completed
during the calendar year, 2000 .
The Rapid Transit District (RTD) is currently building a light rail system parallel to Santa
Fe Drive from W. Mississippi to W. Mineral. A major transit station, located immediately west of
the new Civic Center, will be completed by July, 2000. RTD estimates four hundred (400) buses
will enter and exit the complex daily. Private vehicle traffic from the users of the light rail and
RTD buses , shoppers , and residents will increase significantly . Traffic will be especially heavy
during the later afternoon hours when ridership on the light rail increases and the influx of
moviegoers and shoppers begins .
2. SITUATION:
There are numerous organizations involved in the complex planning for the Cinderella
City Redevelopment Project (CCRP). Coordination and cooperation among the participants is
essential. Currently , the Department of Safety Services does not have an individual assigned as
the Liaison Officer to the other involved agencies. Certainly, with the comm·encement of the
actual physical destruction of Cinderella City, there will be a great need for coordination to deal
with issues such as: traffic problems; noise and dust complaints; safety ; security and community
relations. Virtually every issue concerning the redevelopment will have an impact on the services
provided by DSS . After the completion of the redevelopment, extremely close coordination
among the DSS and the four owners of the project, City of Englewood, Wal-Mart, the residential
property developer and the master developer, will be required.
3. RECOMMENDATION:
I recommend the Department of Safety Services identify one police officer to serve as the
Redevelopment Coordination Officer (RCO). I further recommend the position be financed, in
part, by a grant offered by the Bureau of Justice Assistance. Currently a maximum of$ 51, 163 is
available on 1 October, 1998. The grant would require a match by the city of Englewood. The
deadline for the grant application is 31 July, 1998.
4. RATIONALE:
The primary responsibility of the Redevelopment Coordination Officer should be to make
liaison with the appropriate agencies during each of the phases of redevelopment to anticipate,
identify and help resolve issues/problems associated with the project. Examples of issues are:
DEMOLITION PHASE
• Traffic Control/Congestion Issues
• Noise Complaints
• Dust Complaints
• Safety/Security Issues
• Neighborhood Quality of Life Issues
• Fire Prevention/Safety
REGRADING PHASE
• Traffic Control/Congestion Issues
• Noise Complaints
• Dust Complaints
• Safety/Security Issues
• Neighborhood Quality of Life Issues
• Fire Prevention/Safety
CONSTRUCTION PHASE
• Traffic Control /Congestion Issues
• Noise Complaints
• Dust Complaints
• Safety/Security Issues
• Neighborhood Quality of Life Issues
• Fire Prevention/Safety
RETAIL DEVELOPMENT PHASE
• Traffic Control/Congestion Issues
• Parking Issues
• Criminal Activity Issues
• Crime Prevention Issues
• Security Issues
• Fire Prevention/Safety
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5. CONCLUSION:
The redevelopment of the Cinderella City complex presents the Englewood Department
of Safety Services with a unique opportunity to have a proactive role concerning all issues
effecting the quality of life of the citizens of Englewood during the demolition , construction and
development phases of the new complex. The Redevelopment Coordination Officer will have a
positive impact on our ongoing efforts to become a true Community Oriented Policing
department.
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
D
D
OJP 0 BJA
BJS DNU
D
D
OJJDP
ovc
CHECK APPROPRIATE BOX
GRANT MANAGER'S MEMORANDUM, PT. 1:
PROJECT SUMMARY
[!]GRANT
PROJECT NUMBER
98LBVX2635
D COOPERATIVE AGREEMENT
D This project is supported under Title I of the Omnibus Crime Control and Safe Streets
Act, 42 USC 3701, as amended. D This project is supported under the Juvenile Justice and Delinquency Prevention Act of 1974 ,as amended
~ Other: Omnibus Appropriation Act of 1998
1. STAFF CONT ACT (Name, address & telephone number)
Grants Administration Branch
LLEBG Division, BJA
810 7th Street, NW, 4th Floor
Washington, DC 20531
(202)305-2088
3a. TffiE OF THE PROGRAM
Local Law Enforcement Block Grants Program
4. TITLE OF PROJECT
Local Law Enforcement Block Grants Program -1998
5. NMv1E & ADDRESS OF GRANTEE
City of Englewood
3400 South Elati Street
Englewood, CO 80 I I 0
7. PROGR.A.\11 PERIOD
FROM : 10/01/1998
9. A.MOUNT OF AW A.RD
SSl ,163
11. SECOND YEAR'S BUDGET
NIA
TO:
13 . THlRD YEAR'S BUDGET PERIOD
NIA
15. SUMMARY DESCRIPTION OF PROJECT
09/3012000
2. PROJECT DIRECTOR (Name,address & telephone number)
Byron Wicks
Lieutenant
City of Englewood
3400 South Elati Street
Englewood, CO 80110
(303)783-6833
3b. POMS CODE
LE
6. NAME & ADDRESS OF SUBGRANTEE
8. BUDGET PERIOD
FROM : 10/01 /1998
10 . DATE OF AWARD
9130198
TO: 0913012000
12. SECOND YEAR'S BUDGET A.MOUNT
NIA
14 .THlRD YEAR'S BUDGET AMOUNT
NIA
The Local Law Enforcement Block Grants Program was authorized by the Omnibus Fiscal Year 1998 Appropriations Act, Public Law 105-119 for the purpose of
providing units of local government with funds to underwrite projects to reduce crime and improve public safety . The Bureau of Justice Assistance will make direct
awards to units of local government when award amounts are at least SI0,000 to be used consistent with the statutory program purpose areas specified in section
IOl(a) (2).
The City of Englewood has indicated that it intends to distribute its Local Law Enforcement Block Grants funds under the following purpose area(s):
(la) Hiring SSl ,163
Certified compliance, pursuant to section 615, Public Safety Officers Health Benefits provision .
NC/NCF
OJP FOR.\! ~00011 (REV . 4-88) PREVIOUS EDITIONS A.RE OBSOLETE
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September 30, 1998
Gary Sears
City Manager
City of Englewood
Englewood, CO 80110
Dear Local Law Enforcement Block Grantee:
U.S. Department ot Justice
Office of Justice Programs
Office for Civil Rights
Hfuhingron, D.C 20531
Congratulations on your recent award. Because you have submitted Certified
Assurance that your agency is in compliance with applicable civil rights laws, this
office has determined that you have met this requirement in the Department of Justice
regulations governing recipients of Federal financial assistance (see 28 C.F.R. sec.
42.204, Applicants' obligations). As Director of the Office for Civil Rights (OCR),
Office of Justice Programs, I would like to offer you my assistance in completing the
conditions of these Assurances, specifically Nos. 13, 14, and 15 , as the grant goes
forward.
As you know, equal opportunity for the participation of women and minority
individuals in employment and services provided under programs and activities
receiving Federal financial assistance is required by law. Therefore, if there has been a
federal or state court or administrative agency finding of discrimination against your
agency, please forward a copy of such order or consent decree, as required by
Assurance No. 14, to OCR at the U.S. Department of Justice, Office of Justice
Programs, Office for Civil Rights, 810 7th Street, N.W., Washington, D.C. 20531.
(1) If you have already submitted an EEOP as part of another award from the Office of
Justice Programs (OJP) during this grant period, or if you have certified that no EEOP
is required, it is not necessary for you to submit another at this time. Simply send a
copy of the letter you received from OCR showing that your EEOP or certification is
acceptable.
Additional Instructions For Grantees Receiving $500 ,000 Or More:
In accordance with Assurance No . 15, and as a recipient of $500 ,000 or more (or
$1,000,000 in an 18-month period), and has 50 or more employees , the recipient must
submit an Equal Employment Opportunity Plan (EEOP) within 60 days from the date
of this letter to OCR at the address cited on page 1.
Alternatively, the grantee may choose to complete an EEOP Short Form, in lieu of
sending its own comprehensive EEOP , and return it to OCR within 60 days of the date
of this letter. This easy-to-follow EEOP Short Form reduces paperwork and
preparation time considerably and will ensure a quicker OCR re view and approval.
The enclosed Seven-Step Guide to the Design and Development of an EEOP (which
includes a Certification Form and an EEOP Short Form) will assist you in completing
this requirement.
NOTE: If agency has under 50 employees, regardless of amount of award , no EEOP is
required; however, grantee must return applicable portion of Certification Form to
OCR within 60 days.
PURS UANT TO THE SPECIAL CONDITION REGARDING EEOP'S
GOVERNING THIS AW ARD, RECIPIENT ACK.i'JOWLEDGES THAT FAIL URE
TO SUBMIT AN ACCEPTABLE EEOP IS A VIOLATION OF ITS CERTIFIED
ASSURAL'JCES AND MAY RESULT IN SUSPENSION OF DRA WDOWN OF
FUNDS UNTIL EEOP HAS BEEN APPROVED BY THE OFFICE FOR CIVIL
RlGHTS.
Additional Instructions For Grantees Receiving $25 ,000 Or More , But Under
$500 ,000:
Pursuant to Department of Justice regulations , each grantee that receives $25,000 or
more and has 50 or more employees is required to maintain an Equal Employment
Opportunity Plan (EEOP) on file for review by OCR upon request. Moreover, if the
grantee is awarded $1 ,000 ,000 in an eighteen (18) month period, it must submit an
acceptable EEOP to OCR. Please complete the applicable section of the attached
Certification Form and return it to OCR within 60 days of the date of this letter.
NOTE: If agency has under 50 employees , regardless of amount of award , no EEOP is
required; however, grantee must return applicable portion of Certification Form to
OCR within 60 days.
Additional Instructions For Grantees Receiving Under $25 ,000 :
A recipient of under $25 ,000 is not required to maintain or submit an Equal
Employment Opportunity Plan (EEOP) in accordance with Assurance No. 15.
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Instructions for All Grantees:
In addition, all recipients , regardless of their type, the monetary amount awarded, or
the number of employees in their workforce, are subject to the prohibitions against
discrimination in any funded program or activity. OCR may require all rec ipients ,
through selected compliance reviews, to submit data to ensure their services are
delivered in an equitable manner to all segments of the service population and their
employment (2) are in compliance with equal employment opportunity requirements.
If you have any questions or need additional assistance, please call the Office of Civil
Rights at (202) 307-0690 .
Sincerely,
---
Director, Office for Civil Rights
Enclosure
(2) The employment practices of certain Indian Tribes are not covered by Title VII of
the Civil Rights Act of 1964, 42 U.S.C.
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COUNCIL COMMUNICATION
Date Agenda Item Subject
Local Law Enforcement Block
November 16, 1998 10 a iii Grant funding
Initiated By Staff Source
Department of Safety Services Lieutenant Byron Wicks
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Council has made public safety a priority in the City, and has, in previous years, accepted Local Law
Enforcement Block Grant Funding. Additionally, Council has approved the 1999 Budget, which
includes funding for a Redevelopment Coord ination Officer, a position that was included in the budget
in anticipation of the receipt of this grant funding .
RECOMMENDED ACTION
Staff seeks Council support for the attached Bill for an Ordinance accepting a Local Law Enforcement
Block Grant in the amount of $51, 163 from the Bureau of Justice Administration.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The Department of Safety Services applied for, and received, a Local Law Enforcement Block Grant for
1999, in the amount of $51, 163. This money will be used to fund an additional police officer who will be
designated as the Cinderella City Redevelopment Coordination Officer. This officer will serve as a
liaison between the Department of Safety Services and other departments and agencies involved in the
redevelopment. This officer will be responsible for identifying and resolving potential problems
associated with the redevelopment. Issues may include: traffic control; noise complaints; dust
complaints ; safety and security issues; neighborhood quality of life issues ; fire prevention/suppression
issues ; parking; crime prevention; and criminal activity.
FINANCIAL IMPACT
Matching grant funding of $5,685 will be required from the City . This amount is included in the 1999
Budget.
LIST OF ATTACHMENTS
Proposed Bill for an Ordinance
Point Paper by Lt . Byron Wicks
Confirmation letter from the Bureau of Justice Administration