HomeMy WebLinkAbout1999 Ordinance No. 007j . . ~/
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ORDINANCE NO.!]_
SERIES OF 1999
BY AUTHORITY
COUNCIL BILL NO . 4
INTRODUCED BY COUNCIL
MEMBER WAGGONER
AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL GRANT
AGREEMENT BETWEEN THE CITY OF ENGLEWOOD, COLORADO AND
STATE BOARD OF THE GREAT OUTDOORS COLORADO TRUST FUND
PERTAINING TO THE DEVELOPMENT OF ATHLETIC FIELDS LOCATED AT
CLAYTON SCHOOL.
WHEREAS , the City Council of the City of Englewood passed Ordinance No. 36 ,
Series of 1998 , authorizing an intergovernmental agreement between the City and
the Englewood School District which pertained to the development of athletic fields
at Clayton School; and
WHEREAS, the City and the Englewood submitted an application and has been
awarded a Great Outdoors (GOCO) Grant in the sum of $53,094, to fund the
Clayton Athletic Field Development; a nd
WHEREAS, this Ordinance will authorize the Intergovernmental Grant
Agreement between GOCO and the City for the development of the Clayton Athletic
Field;
NOW , THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD , COLORADO, AS FOLLOWS :
Section 1. The Intergovernmental Grant Agreement between the City of
Englewood , Colorado and State Board of the Great Outdoors Colorado Trust Fund
(GOCO) pertaining to the development of athletic fields located at Clayton School,
attached as "Exhibit A", is hereby accepted and approved by the Englewood City
Council .
Section 2. The Mayor is authorized to execute and the City Clerk to attest and seal
the Intergovernmental Grant Agreement for and on behalf of the City of Englewood,
Colorado.
Introduced, read in full, and passed on first reading on the 1st day of February,
1999 .
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Published as a Bill for an Ordinance on the 5th day of February, 1999.
Read by title and passed on final reading on the 16th day of February, 1999.
Published by title as Ordinance No .!}_, Series of 1999 , on the 19th day of
February, 1999.
I , Loucrishia A . Ellis, City Clerk of the City of Englewood Colorado, hereby certify
that the above and foregoing is a true copy19f the Ordina e assed on final reading
and published by title as Ordinance No. _!_L , Series of 9 .
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COUNCIL COMMUNICATION
Date Agenda Item Subject
GOCO Grant Agreement for
February 1, 1999 10 a i Clayton Athletic Fields
Initiated By Staff Sources
Department of Parks and Recreation Jerrell Black, Director of Parks and Recreation
Gary Hultberg, Recreation Manager
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
Council approved Ordinance #36, series of 1998, creating an Intergovernmental Agreement between
the City of Englewood and Englewood Public Schools pertain ing to the development of athletic fields
located at Clayton Elementary School.
RECOMMENDED ACTION
Staff recommends that Council adopt a Bill for an Ordinance which would allow the City to enter into a
Grant Agreement with the State Board of Great Outdoors Colorado Trust Fund.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
The Parks and Recreation Department has been partnering with Englewood Public Schools ,
Englewood Soccer Association, Englewood Yo Gth Sports Association and other community groups in
an effort to develop athletic fields at Clayton Elementary. The City applied for a matching grant from
Great Outdoors Colorado to complete the project's fundraising requirement. The Parks and Recreation
Department was notified in December 1998 that it's grant application for Clayton Athletic Field
development was funded for the full amount of $53,094. GOCO requires City Council approval of the
Grant Agreement. Plans are underway to start construction in the Spring/Summer of 1999 with the
fields ready for play in the Fall of 1999.
FINANCIAL IMPACT
The total project budget is $93,835. Through community fundraising efforts, the GOCO grant and
$25,000 committed from the City 's Parks and Recreation Lottery funds, the project is fully funded.
LIST OF ATTACHMENTS
Proposed Bill for an Ordinance
GOCO Grant Agreement
Ordinance #36, series 1998
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Name:
Completion Date:
Contract Number:
Board:
Address:
Telephone:
Grantee:
Address:
Telephone:
Contact Name:
Contact Title:
Date:
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GRAJ.Vf AGREEMENT
PROJECT:
Clayton Athletic Field Development
Prior to June 1, 2000
9206
PARTIES TO AGREE1\1ENT:
The State Board of the Great Outdoors Colorado Trust Fund
303 East 17 1h Avenue, Suite 900
Denver, CO 80203
(303) 863-7522
City of Englewood
3400 South Elati Street
Englewood, CO 80110-2304
(303) 762-2682
Gary Hultberg
Manager of Recreation
December 14, 1998
CONTEXT OF AGREEl\IIEl\PI':
A. The Board is a political subdivision of the State of Colorado, created
by Article X:XVH of the Colo:ado Constitution, adopted at the November, 1992 General
Election. The Constitution appropriates a portion of the net proceeds of the Colorado
Lottery to the Board and dir~cts the Board to invest those proceeds in the State's parks,
wildlife, open space and recreaticrrn.l re so urces.
B. IE 1994 , the Board (;yeated a statewide grant progrum, pursuant to
which eligible entities codd J.pply for grants for Local Government Parks and Outdoor
Recreation to which Gr;mt ee responded wi.th a detailed application (the "Project
Application").
C. Grantee submitted a Project Application to the Board which
contemplates the execu ~ion cf ~b::· project e:nitled and described above (the "Project"), a
copy of which is incorporated by rderenc;! ari.c! attached as Appendix A.
Project 9206 Pagel
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Grear Outdoors Colorado local Government Grant Agreement
D. The Board approved Grantee's Project Application on October 2,
1998, subject to the execution of a detailed Grant Agreement the conditions of which are
set forth herein.
E. Grantee anticipates that the Project described in the Project
Application will be substantially completed no later than June 1, 2000.
F. Grantee has undertaken responsibility for obtaining the match
(funds and in-kind contributions) described in the project application.
G. The parties intend this document to be the detailed Grant Agreement
(the "Agreement") required by the Board. The Grantee shall carry out the project in
accordance with this Agreement and a work program to be approved by the Executive
Director of the Board pursuant to this agreement.
AGREEMENT
The parties agree as follows:
1. Grant and Project. The Board hereby grants to Grantee the sum not to
exceed $53,094, subject to the terms of this Agreement. These funds shall be used by
Grantee solely to complete the project described in Grantee's Project Application as
approved by the Board. Grantee hereby agrees to use its best efforts to complete the
project.
· 2. Project scope. The Project, Clayton Athletic Field Development, as
described in the Project Application, will not be materially modified by the Grantee
without the written approval of the Executive Director of the Board. In multi-phase
projects this Agreement only pertains to the identified phase of the project, and not the
project as a whole.
3. Infonnation to be provided upon execution of this A2reement. NO FUNDS
\\ilLL BE DISBURSED BY THE BOARD UNLESS AND"UNTIL THE GRANTEE
FURNISHES THE BOARD WITH idE INFORWiA TION REQUIRED BY THIS
AGREEi\1ENT. Prior to execution of this Agreement, Grantee will submit the following
information to the Board's staff:
a. A ordinance adopted by the governing body 0f the Grantee authorizing the
execution of this agreemem and approving its terms and conditions (which will be attached
to the Agreement as Appendix C);
?roject 9206 Page 2
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Great Outdoors Colorado Local Government Grant Agreement
b. A detailed Work Plan and Budget for this Project. Grantee hereby agrees to
promptly submit all material revisions to their Work Plan and Budget. As provided further
below, the Board reserves the right at any stage of the Project to withhold funding if (i)
modifications to the Project are so substantial as to make it, in the Board's reasonable
judgment, substantially different in quality or kind from that approved by the Board, or (ii)
there have been delays in the implementation of the Project which, in the Board's
reasonable judgment, make the Project impracticable;
c. Written evidence that all permits and approvals necessary to the completion
of the project under applicable local, state and federal laws and regulations have been
obtained; and
d . Plans for the erection of signs and placards for the Project, as provided in
Section 10( d) below.
4 . Disbursement of Funds. Prior to the payment by the Board at the completion of the
Project,
a. The Grantee must provide the Board:
(1) Written assurance the Project has been substantially
completed according to the work plan and budget, along with Project Expenditure
Documentation detailed in Appendix B (the "Project Expenditure Documentation"), and
reports as noted above to support this claim;
(2) Written assuran.ce that no material modifications or delays
have been made or experienced (or the Board has been advised of the modifications or
delays and has elected to continue to participate in the funding of the Project);
(3) Written assurance that matching funding has been received
as outlined in the Project Expenditure Documentation (Appendix B) (or the status of
efforts to secure matching funding has been disclosed to Board staff and it has been found
to be satisfactory); and
(4) Written assurance that the representations made to the Board
in the Project Application continue to be true (or , if there have been any material changes,
the Board has been advised of such changes and has assented to them).
b. The Board will release fonding subiect ~o the followinir conditions: ~ .J ~
( 1) Funding r.iay oPJy be used for fixed assets, including land
acquisition, construction of new facilities. a.rid edargement or renovation of existing
facilities. Funding mav not be used to pay for maintenance costs, design costs,
administrative costs (such as sahri~s associa!ed \Vith administering the grant, office
supplies, telephone, or travel ex.pemes), non-fixc~ assets ·~such as athletic equipment), or
any other costs deemed to be ineligible by th.;; Seard.
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Grea t O utdoo rs Co lorado local Gov ernment Grant A greement
(2 ) Disbursement shall be made on the basis of costs incurred.
A reduction in total project cost or grantee 's matching funding may cause a proportional
reduction in the grant award.
(3) Full payment of the contract amount will be made upon
substantial completion of the Project, and submission and approval of the Project
Expenditure Documentation and the information required by paragraphs 3 (Information to
be provided upon execution of this Agreement) and 4 (Disbursement of Funds).
( 4 ) Grantee shall submit a written request for reimbursement as
outlined in the Project Expenditure Documentation within 180 days of Project Completion.
Projects are considered completed when all anticipated land has been acquired, facilities or
trails built. Failure to submit the request for reimbursement within the specified time
period may result in reduction or loss of grant dollars even if there are undisbursed
amounts remaining in the grant.
5. Waiver. The Executive Director may waiv e one or more of the obligations
in paragraphs 3 and 4 of the Agreement, or may re quire performance of one or more of
these obligations subsequent to disbursement.
6. Project operation and maintenance. Grantee agrees:
a. Grantee or its successor will operate and maintain the Project
facilities in a reasonable state of repair for the purposes specified in the Project Application
for at least 25 years , in accordance with generally accepted standards in the
parks/recreation/wildlife community. The parties understand and agree that the Board shall
not be liable for any cost of such maintenance , munagement or operation.
b. Grantee will , upon request , provide the Board with the operating and
maintenance costs of the Project, and gi ve the Board appropriate information concerning
the use of the Project b y the public and the impact of the Project.
7. Compliance with regulatorv requirements and federal and state mandates.
The Grantee hereb y assumes responsibility for compliance with all regulatory requirements
in all applicable areas , including but not limited to nondiscrimination, worker safety , local
labor preferences , preferred vendor pro grams , equal employment opportunity , use of
competitive bidding , and other similar requirements . To the extent permitted by law, the
Grantee \Vill indemnify the Board from any liability for any failure to compiy with any
such applicable re quirements.
8. Public access. Grantee agrees , for it self and its successors in interest, to
allow reasonable a ccess to the members of the public to the Project.
9. N o ndi sc rimination. Durin g the performance of this agreement, the Grantee
and its contractors sh all not 'JJlJawfull y di scriminate against any employee or applicant for
employment becau se o f race , r eligion, co lo r, national origin, ancestry , phy sical handicap ,
medical condi:ion , marital status. a ge or sex. The Grantee arid its contractors shall ensure
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Gr eat Outdoors Col orado Local Government Grant Agreement
that the evaluation and treatment of their employees and applicants for employment are
free of such discrimination .
10. Publicitv and Project Information. Grantee agrees:
a. Grantee shall acknowledge Board funding in all publicity issued by
it concerning the Project;
b. Grantee shall cooperate with the Board in preparing public
information pieces;
c. Grantee shall give the Board the right and opportunity to use
information gained from the Project;
d. Grantee shall erect a sign at a visible location on the Project site
acknowledging the assistance of Great Outdoors Colorado and the Colorado Lottery. Such
signs can be obtained through Great Outdoors Colorado, or the Board will provide
reproducible samples of its logo to the Grantee for custom signs . If a custom sign is
desired, plans describing the number, design, placement, and wording of signs and
placards shall be submitted to the Board for review and approval prior to completion of the
Project. Final payment may be withheld by the Board pending placement of signage in the
manner approved by the Board;
e. Grantee shall give the Board 30-day notice of and opportunity to
participate in Project dedications;
f. Grantee shall give timely notice of the Project, its inauguration,
significance , and completion to the local members of the Colorado General Assembly,
members of the board of county commissioners of the county or counties in which the
Project is located , as well as to other appropriate public officials; and
g. Grantee shall provide quality photographs or slides of the project
upon completion if requested by Great Outdoors Colorado.
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11 . Audits and Accounting. Grantee shall maintain standard financiai accounts,
documents, and records relating to the use, management, and operation of the Project. The
accounts. documents, and records related to the Project shall be retained by the Grantee for
five (5) y ears following the date of disbursement of funds under this Agreement. T!1e
Board, or its desigr:ated agent, shall have the right , upon reasonable notice to the Grantee,
to audit the books and iccords of Grantee which pertain to the Project and to the use arld
disposition of Board funds. The Grantee may use any accounting system which follows
the guidelines of "Generally Accepted Accounting Practices" published by the American
Institute of Certified Public Accountants.
12 . Withci.rawal of Board funding. The Board may withdraw its approval of
fu..J.dirrg to the G1an tee and cease funding of the Project if, in its sole discretion, it
de~ermines cor..ditions have occurr::d which fundamentall y change the expectations of the
parties or which make the grant infeasible or impractical.
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Grear O utdoo rs Colo rad o Lo cal Go vernment Grant Agreement
13. Grantee's inabilitv to complete Project. If the Grantee determines with
reasonable probability that the Proj ect will not or cannot be completed as reflected in the
Project Application the Grantee will promptly so advise the Board, and cooperate in good
faith with respect to alternative solutions to the problem before any further funds are
advanced.
14 . Inspection. Throughout the term of this Agreement, the Board shall have
the right to inspect the Project area to ascertain compliance with this Agreement.
15 . Governmental Immunitv . The following provision applies to the Board.
This provision may apply to the grantee if the grantee qualifies for protection under the
Colorado Governmental Immunity Act, C.R.S. §24-10-101 et seq. The Parties by entering
into the instant agreement, do not waive or intend to waive by any provision of this
agreement, the monetary limitations (presently $150 ,000 per person and $600 ,000 per
occurrence) or any other rights , immunities , and protections provided by the Colorado
Governmental Immunity Act, C.R.S. §24-10-101 et seg., as it is from time to time
amended , or otherwise available to the Grantee , its successor, employees, officers or
agents .
16. Liabilitv. To the extent permitted by law , the Grantee shall be responsible
for , indemnify and hold harmless the Board, its officers , agents and employees from any
and all liabilities , claims , demands, damages or costs resulting from, growing out of, or in
any way connected with or incident to this Agreement, except for the gross negligence of
willful and wanton conduct of the Board its officers , agents, or employees . Grantee hereby
wai ves any and all rights to any type of express or implied indemnity or right o f
contribution from the State of Colorado , the Board, its officers , agents or employees, for
any liability resulting from , growing out ot~ or in any way connected with or incident to
this Ag:eement.
17 . Assifmment. Grantee may not assign its rights under this Agreement
without the consent of the Board.
18 . Good faith. There is an obligation of good faith on the part of both parties ,
including the obligation to make timel y communication of information which may
reasonably be believ ed to be of interest to the other party.
19 . Applicable Law. Colorado law applies to the interpretation and
enforcement of this Agreement.
2 0. Independent Contractor. Grantee is an independent contractor actir.g in its
separate capacity and not as an officer, employee or agent of the Board .
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Great Outdoors Colorado Local Government Grant Agreement
21. Subject to Annual Appropriation. Any provision of this agreement or its
attachments which impose upon Grantee, directly or indirectly, any financial obligation
whatsoever to be performed or which may be performed in any fiscal year subsequent to
the year of execution of this agreement is expressly made contingent upon and subject to
funds for such financial obligation be appropriated, budgeted and otherwise made
available.
22. Severabilitv. If any provision of the Grant Agreement, or the application
there of is found to be invalid, the remainder of the provisions of this Grant Agreement, or
the application of such provision other than those as to which it is found to be invalid, shall
remain in full force and effect.
23. Entire Agreement. Except as expressly provided herein, this Agreement
constitutes the entire agreement of the parties. No oral understanding or agreement not
incorporated in this Agreement shall be binding upon the parties. No changes in this
Agreement shall be valid unless made as an amendment to this contract, approved by the
Board, and signed by the parties in this Agreement.
Dated:
• STATE BOARD OF THE GREAT OUTDOORS COLORADO TRUST FUND
By: ~~~~~--~-----------
For Executive Director
GRANTEE
City cf Englewood
By:
Thanas J. Burns
Title: ___.Ma;..IQ.\; .... 'a ..... r _____________ _
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Great Outdoors Colorado Local Government Grant Agreement
APPENDIX A
PROJECT APPLICATION
Clayton Athletic Field Development
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Great Outdoors Colorado Grant Application Summary Form
Local Government Parks, Related Outdoor Recreation Facilities and Environmental Education
Facilities (Acquire, Establish and Enhance)-
Participant Information
1. Applicant (Must be Eligible Entity. ie. County, 2. Third Party/Parmer:
Municipality, or Special Recreation DiStrict):
City of Englewood
3. Applicant Address:
3400 S. Elati Street
Englewood, CO 80110
5. Applicant Contact:
Name: Gary Hultberg
Title: Manager of Recreation
Telephone: (303)762-2682
Fax #: (303)762-2688
E-Mail :
7 . Project Title:
Englewood School District
4. Third Party Address:
4101 S. Bannock Street
Englewood, CO 80110
6. Third Party Address:
Name: Nancy Burgess
Title: Executive Director of Business Services
Teleohone: (303)806-2091
Fax #: (303)806-2070
E-mail :
PROJECT INFORMATION
Clayton Athletic Field Development
8. U .S. Congressional District: 9 . Colorado Senate District: #26
#6 Colorado House District: #3
10 . County:
Arapahoe
11. Brief Description of Project (please describe the scope and nature of this project):
The City of Englewood is applying for GOCO grant funds to suppon the construction of a multi-use athletic field at
Clayton Elementary School in Englewood. The City is parmering with Englewood Public Schools, Englewood Soccer
Association and Englewood Youth Spans Association. Plans call for a game qualiry soccer/football field, softball
backstop and a modest expansion of an existing parking lot. The field (approximately 2 acres) will provide badly
needed practice and game fields for the growing Englewood based youth associations and . will also benefit Clayton
Elementary's physical education program and the City of Englewood, Deparnnent of Parks and Recreation's Before
and After School programs. The City and School District approved an Intergovernmental Agreement providing the
City with a 25 year lease. The City will be responsible for site rnaimenance and scheduling.
12. Partners:
Financial Panners
V ectra Banlc
Kaiser-Permanente
Colonial Banlc
Mary Black Travel
Colorado State Youth Soccer Association
Englewood Soccer Association
Englewood Youth Spans Association
Sam 's Automotive
$ 500 .00
500 .0 0
500.00
50.00
1,922.00
2,500.00
500.00
250.00
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12. Partners, cont.
In-Kind Partners
Anderson and Associates $1.200.00 -
Total $7,992.00
13. Source and Amount of Local Match: 14. Project Funding:
Source: Amount:
Partners: Above $ 7.992.00 Grant Request: $ 53.094.00
Applicant: Citv $32.749.00 Total Match:: $ 40 741.00
Total Match: $40,741.00 . Total: $ 93.835 .00
14. AuthorizedSignature: bz?ldi.l&?J
(Eligible Entity)
Date: 91~'2 (~
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Great Outdoors Colorado
Local GovernmenfGrant Application •
I. Eligibility Requirement
1. Project Type:
New construction of multi-use athletic fields at undeveloped school site.
2. Recipients:
City of Englewood-Municipality
3. Matching Funds:
Athletic field development cost = 93,835
City of Englewood matching funds = 32,749
Parmership matching funds = 7,992
GOC 0 grant request = 53 ,0 94
4. Abilitv to complete the project:
Many capital construction projects are managed by city staff annually. In 1997
the capital project budget exceeded 2.2M. The City's Public Works and Parks ·
and Recreation Departments have a track record of completing projects in a
timely manner and within budget. • Summarv of Similar Proiect:
In March of 1994, the City issued bonds for a 9 hole expansion (par 3) to the
City 's existing 18 hole regulation golf course , clubhouse improvements and the
establishment of an indoor teaching facility. Construction began in the Spring of
1994 and was comp leted late summer 1995. (Golf course expansion costs -
attachment A)
State an d/o r fed eral permits will not be necessary to complete this project.
5. Maintenance Capabilitv: ..
Estimated annual cost of maintaining the Clayton Athletic Field site ·= 3;858
The total additional maintenance and operation cost of the new athletic field
will be covered in the parks and recreation maintenance budget of I.3M (parks
budget -attachment B)
6. Status of prooertv:
The City has entered into an intergovernmental agreement with Englewood
Public Schools which includes a long term lease (25 years) as well as
maintenance, operation and scheduling responsibility for the site. (council
ordinance -attachment C & intergovernmental agreement -attachment D)
7. Local support: • (lYfayors letter -attachment E)
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8. Maximum grant:
Grant request is for 53,094
9. Project period:
The project will proceed immediately upon notification of grant funding. Project
completion date is set for Summer 1999 with play in the Fall. (project timeline
-attachment F)
II. Selection Criteria
A. Characteristics
1. Qualitv of Project:
2.
The consrruction of a multi-use athletic field to include:
• A game quality youth soccer field 4 7 x 110 yards, suitable for ages 14
& under.
• Portable soccer goals that wi ll allow for conversion to a football and/or
girl's softball field.
• Installation of a chain link softball backstop to provide an additional
practice field for Englewood Girl's Youth Softball.
• The extension of an existing parking lot adjacent to the new fields to
accommodate additional parking ( 20 stalls )
Need/Degree to which the need is satisfied
Not unlike many other metro area Cities and Districts, Englewood has a
deficit of existing youth sport fields compared to demand. The Englewood
Soccer Association and Eng lewo od Youth Sports Association which
provides youth footbal l and girl's softball are major partners in this grass
roots effort to construc t the Clayton Athletic Fields. Both of these
volunteer organizations realize the need for youth fields is critical and by
creatively partnering wi th the City and School District it may be possible
to combine resources and successfully complete new projects ~.
Although providing additional multi-use youth fields is the City 's top
priority , others will benefit from fie ld development including: Clayton
school physical education program that presently does not have an area for
athletic competition; the City 's Before and After School program; school
recess play and neighborhood drop-in recreational uses.
The City of Englewood 's Parks and Recreation Master Plan was
completed in April 199 7. The consultant team of BBC Research and
Consulting conducted interviews with park and recreation facility users,
initiated public forums to determine future needs and desires of citizens
and consulted numerous times with citizen advisory boards, commissions
and City Council. One of the top priorities of the master plan calls for the
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addition of youth playing fields as resources and opporrunities become
available. ( Master Plan -attachments G&H)
In July, 1997 the City took the lead in forming the Clayton Athletic Field
Development Committee, a consortium of volunteer youth sport
association board members, City and School District officials, Clayton
Parent Teacher Organization and private citizens. The committee hosted a
neighborhood meeting to determine the scope and interest in the proposed
project. ( neighborhood meeting notes -attachment I & Englewood
Herald newspaper articles -attachments J&K) As a result of
neighborhood meetings additional parking was added to the project.
The committee determined that a fundraising effort and an application for
GOCO grant funding would be necessary to make the projecta reality.
(Englewood Hearld Artocle -attachment L -Press release -
attachment i\'1)
Multinle Objectives:
In planning the de velopment of the athletic fields , care ·was taken to
involve all of the potential users. The athletic fields will be scheduled after
school hours by the City Department of Parks and Recreation. to assure
maximum usage. In order to gain the support of all users, committee
meetings were held to specifically address field design and scheduling.
The fields will accommodate youth soccer (Spring & Fall) youth football
(Fall) and girl's softball (Spring)
In addit ion to youth spor..s the Clayton studeilts and surrounding
neighborhood will benefit through physical education programs and drop-
in recreational play .
4. Accessibilitv:
The Clayton school site is located in a central Englewood residential
neighborhood easily accessible to the primary users, i.e . Englewood youth
league practices or games. Youth soccer league games scheduled on
Saturdays will bring youth teams from outside Englewood. The additio~
parking lot component of the plan addresses the need to accommodate
additional parking. The Colorado State Youth Soccer Association has
endorsed the project and provided funding in an effort to support the badly
needed development of additional community fields that will help reduce
the metro area field deficit . (CSYSA. support letter -attachment N)
B. Leveraging and Partnerships
1. Matching Funds:
Project Cost = 93 ,835
City matching fi.mds = 40 , 741
GOCO grant request = 53 ,094
43%
57%
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2.
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A top priority of the Clayton Athletic Field Development Comrmttee was
to secure financial support for the project from all partners, i.e. user
groups and also from private business sources. To date approximately
$8,000 has been raised through private sector donations, in kind services
and not for profit youth association contributions. (attachments -
N,O,P,Q,R)
Support:
Many volunteer hours have been contributed to this project through the
Clayton Athletic Field Development Committee. Committee members
represent the Englewood Youth Sport Association, Englewood Soccer
Association, Colorado State Youth Soccer Association, Clayton Parent
Teacher Organization and Englewood Parks and Recreation Commission.
The Englewood School District has been very supportive of the project by
enter..ng into an intergovernmental agreement with the City that provides a
long term lease (25 years) of the site. The School District has also
committed to a share of the annual maintenance and operations cost.
(School & youth association support letters -attachments -
S,T,U,V,W)
Coooeration:
This project has the support of the Colorado State Youth Soccer
Association. CSYSA has identified Clayton Field Development as a
recipient of it 's state-\Vide program to support community efforts to
construct additional soccer fie lds. This field will provide relief for the
deficit of soccer fields within the metro area.
Anderson and Associates , a local landscape and irrigation firm has
donated project design specifications .
ID. Additional Information
1. Documentation of Fee Title:
The City of Englewood has entered into an intergovernmental agreement
with Englewood Schools to pro v ide a long term (25 year) lease of the site.
{City/School District Intergovernmental Agreement -_attachment D)
2. Project time line:
The project will proceed immediately upon notification of grant funding.
Project completion date is set for sum.mer 1999 . (attachment F)
3. Project budget:
Sources of Date GOCO
Funds secured funds
Cash Dec 98 53,094
Inkind Oct 97
(Design specifications)
Total 53,094
Uses of Date to GOCO
Funds be spent funds
Field Constr. Mar 99-51,226
(labor & materials) June 99
Parking lot Apr 99 -1,868
Expansion May99
(labor& materials)
Water tap fee/ Mar 99 -
Meter install Apr99
Total 53 ,094
Budget Detail
Athletic Field Construction
(detail following page -Anderson & Associates)
2" water tap fee
Water meter
Saddle = 50
Valve = 81
Curb valve = 93
City Partner
funds funds
32,749 6,792
1,200
32,749 7,992
City Partner
funds funds
25,000 4,000
3,992
7,749
32,749 7 ,992
80,226
7,200
549
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Total
92,635
1,200
93,835
Total
80,226
5,860 •
7,749
93,835
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Labor
Meter
Parking lot expansion
= 75
=250 ·--
4' asphalt overlay -6,000 sq. ft = 2,000
labor = 2,000
Total
4,000
93,835
Ai'IDERSON & ASSOCL~TES
LWDSCAPE £IRRIGATION
LAi~-:OSCAPEPROPOSAL
CLAYTON ELENrENTARY
SPORTS FIELD
Spray e:mire sight with roundup to destroy weed cover, 2 wks. Prior to 'aII:f soil work.
Rough grade site to approx. 2% grade.
Haul awa:y ~cess soil approx. 13 0 cu. Y ds.
Supply P:e:nium 3 organics or approved substitme 365 cu. Yds.
Eve::tly spread organics at the rate of 5 Cl. Y ds. Per 1000 sq.ft.
RiD e:mire si~ to a mjnjnmm de::Jth. of 12" with riooe:-t~.h 18-24" auart. .. -... .. . .
In.stall irrigation syste:n according to supplied specifications
Spread starter fertilizer 0~-0 over entire sight at mamrfuc:ures recommended rate.
Rototii em:ire sight to a depth of 6".
Fm.al grade entire sight to acc=ptable industry standards and to establish 2'% slope.
In.stall Backstop
Install Soc~-:r Goals
In.stall b~-big roll sod, grown on sandy to sandy loam soil
TOTAL
s 995.00
s 2,250.00
s l,30.0 .00
s 7,300.00 ./
s ·750.00
. s l,?_00 .00 ..
S24,541.00
s 500.00
s 5,000.00
s 3,000.00
s 4,720 .00
s 2.,250.00
S24,310 .00
SS0,216.00
-4. Maps, Site or Design Plans
a) LocationMap (attachment X) . ·
b) Acquisition parcel map (a~chment · y) •
c) Site Plan (attachment Z)
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Golf Course Expansion Project Costs
Revision 2 (7126195) • Land Acquisition -$ 1,004,734
Cost of Bond Issuance $ 129,276
Misc. Pumps $ 29,800 $ 293,n9
Maint. Equip. $ 54,381
Maint. Bldg. $ 35.000
Legal misc. $ 47,395
PUC/Norris Dullea $ n.153
Golf Course Arcited $ 55 ,000
Ball Hut $ 52, 100
Fence $ 126,266
Driving Range $ 354,593
Par 3 Course $ 1, 193,848
Utilities/12-12 Mon ies s (26 ,500)
94 E.'l gineering s 20 ,000
12-13 Contribution s (14,094)
Existing 9 Improvements s 14,497
Clubhouse ArchiteC: s 50 ,000 s 1, 177,796 • Leaming Center s 33 3.600 $ 4,322,826 Subtotal
Pro Shop s 402 ,347
Res t rooms s 41,305
Snac.'< Bar s 114 ,0 05
Basement s 25 .3 82
Fire li ne s 19 ,535
Clock Tower s 34,41 5
Methane s 15 ,000
Maintenance s 20 .92 8
Oversight. Error, Omission s 18 ,405
Pro1ecr O peration Costs s 58 ,011
Unantic ipated Costs s 44 ,36 3
Lands.caping s 225,000
Oxford C&G , Sidewa lk $ 115,000
Well s 37 ,000
c:ay Street Drainage s 120,000
Future Costs Bail hut drains s 3 ,00 0 s 53 ,500
Reseed ing s 7 ,500 $ 550,500 Subtotal
E:ig ineering Admin . s 28 ,000
Ba lance of Dye design s 5,COO
Kitc.'ien swamp cooler $ 10 ,000 • $ 4,873,326 Grand Total
$ (4 ,071,500) Less Bond Amt
$ {319,000) Less 12-17
$ 482.826
Underground Utilities $ 115,000
OlllO 1:>pu11<.1tut•• une '""'"' :JJlll'Ja tU .JH,M
DM1lon Tol1l1 by Calagory
1994
Actual
P01sonal SO/Vices 646 .865
CormlOd"es 96.366
Co11Uadual 266 .500
CapjlaJ 26.300
TOTAL 1.036 ,113
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1995
Actual
642 .043
62 .916
330.373
14 , 133 ,:
1.069 ,465
. . ..
1996
Actual
663 .043
114,809
345}~4
66.049
t . 189 696
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1997 1998 1998 1998
Actual YTO(June) Budget Remainder
644,429 317 .2t9 775.816 389 ,321
101 , 120 56 ,657 140.200 84,006
300.11n 145.600 450.725 310.440
6,167 19,647 25 ,636 5,989
t , 132.538 539 .123 t ,392 ,377 789,756
Pa.
% %
1998 1999 1998 Eal 1899 •o I
Estl1rn1te Propoud lo 97 Act 98 Eitlmal•
706 ,540 799 ,567 964% 1317%
140,663 149,250 3910% 6.10%
456 .040 487,296 19 .75'.4 6.85%
25 ,636 34 ,500 315 .71% 34 68%
1,328 .879 1,470 .613 17.34% 562%
LMU ttwtllW
2000
Projected
823 ,554
153.728
501,915
35,535
1.51(732
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ATTACHMENT C
ORDIN.A . .i.'l"CE NO. 3&
SERIES OF 1998
BYA'CJTHORITY
&fw;t#~ ~9& bi
--. -\ ~-" ____ , ____ -· -· _· ~-.··. -..:.. .
COUNC~ BILL NO .. 25 . , .
INTRODUCED BY COUNCIL
MEMBER BRADSHA.W
AN ORDDTA.NCE APPROVING AN INTERGOv""ER.."l\fiv!E:0iT.AL AGREIDv!ENT
BETWEEN THE CITY OF ENGLEWOOD, COLOR..A...DO A.i.'-l"D ENGLEWOOD
PlTBLIC SCHOOLS PERT_ID1NG TO TI-::E DEV""ELOP:YIENT OF ATHLETIC
FIELDS LOCATED AT CLAYTON SCHOOL
WEERE.A..S, the City of Englewood and the Englewooci Scb.ool Dist:Cct consider it
to be in their muruai inte:::-est to cooperate in the development of athletic fields at
Clayton Scb.ool; and
V-l1iEREA.S , the City and the Englewood School Distr:c;; have set forth their
respec:ive obligations in the Imergove:::-:une~tal Ag:ceme~t;
NOW , TEEREFORE, BE IT ORD.:-\J2'l~D BY TliE CITY COlTNCIL OF THE CITY OF
E)l""GLEWOOD , COLOR-illO , AS FOLLO\Y3:
Sec:ion 1. The inte!""gove:r:imenta!. agreement betwee::. Englewood Public Schools
and .:he City oi Englewood, Colorado pe:-:aining to the development of athletic fields
located. at Clayi:on School. attached. as "Exb.ioit A", is he:::-eby accepted. and approved by
the Englewood City Cound.
S-=c:ion ~-The ~.fayor is author..zed. to exec:ite and the City Cle!""k to attest and seal
tl:.e Ag!"eement for and on behalf of ;:.he Cir:-oi Englewood. Coiorado.
Introciaced. read in full. ar:d. passed. on :=-s.: reading on the 18th day of )!fay, 1998.
·Published as a Bill for an Ordinance on the 22:::i.d day oi :.tfay , 1998.
Read. by title and passed on final reading on the 1st day of June, 1998.
P-..iblisned by title as OrC.iI1anc e ~./a . Cb. Se!'i.es of 1998, on the 5t.h day of June,
1998 .
I /) .
~!(flt ~Clede ..
--A11Al,;D...i\'.llJ1 ..t. LJ
··-~
AGREEMENT BETWEEN THE CITY OF ENGLEWOOD Ai'ffi
THE ENGLEWOOD SCHOOL DISTRICT
· ....
This agreement, entered into this I sf day of ~"1f'~ 1998, by and between the City
of Englewood, a Colorado Home Rule Municipality (herein called "City) and the Englewood
School District.
WHEREAS, the City and the Englewood School District consider it to be in their mutual
interest to cooperate in the development of athletic fields at Clayton School; and
WHEREAS, the City and the Englewood School District desire to set forth their respective
obligations ; and
WHERE.AS, the City and the Englewood Scb.col District desire to set forth their. respective
duties.
SECTION ON""E
Pl"RPOSE
The purpose of tbis agreement is to establish a relationship between the City of Englewood
and the Englewood School District such that the parties may cooperate in the development.-
of athletic fields at Clayton SchooL •· . .
SECTION TWO
CITYS OBLIGATIONS
The City shall have the following obligations with respect to the Englewood School District
and the athletic fields at Clayton School:
1. The City shall be responsib l e for labor costs associated with all turf maintenance
including irrigation costs .
9 The City shall be responsible for labor coses associated with back.stop
maintenance.
3. The City shall be responsible for costs associated with soccer goals and ?-eld
lining. ..
4. The City shall be responsible for miscellaneous maintenance including, but not
limited to , trash pick up and removal.
5. The City shall be responsib le for athletic fie l d scheduling after school hours and
when school is not in session. Sc!:i.eduling preference will be given to Clayton and
Sinclair Sc!:i.ool stucients .
6 . The City of Englewood, Colorado shall pay. Sl.00 annually to the Englewood
Public Schools for the use of this property.
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-7. Either party to the Agreement may terminate the Agreement by giving to the
other one (1) year notice in writing with or without good cause shown. Upon
delivery of such notice and upon expiration of the one (1) year period, all services
in connection with the performance of the Agreement shall cease. As soon as
practicable after receipt of notice of termination, each party shall submit a
statement showing in detail the services performed under the Agreement to the
date of termination.
8. Each party represents and warrants that it has taken all actions that are
necessary or that are required by its procedures, bylaws, or applicable law, to
legally authorize the undersigned signatory to execute this Agreement on behalf
of the party and to bind the party to its terms.
9. The parties shall maintain all books, documents, papers, accountin.g records and
other evidence pertaining to costs incurred and other performance hereunder and
make such materials available for inspection at all reasonable times during the
period of the Agreement. On request, copies of .such records shall be furnished to
the City for the City's permanent records.
10. The City and the Englewood School District will establish safeguards to prohibit
its employees, agents, or servants from using the Agreement for any purpose
which causes or lends itself to create an appearance of impropriety. Said '
employees . agents or servants shall not seek any personal benefits or private
gain for themselves, therr families , or others.
11. The parties shall not assign or transfer its interest in the Agreement without the
written consent of the other party . Any unauthor..zed assignment or transfer
shall render the agreement null. void and of not effect.
12. Any notice to be given hereunder .s hall be deemed gi ven when sent by registered
or certified mail to the adciresses below.
Englewood School Dis1::r:c:
4101 South Bannock. Street
Englewood, Colorado 80110
City Manager
City of Englewood
3400 South Elati Street
Englewood, Colorado 80110
13. Nothing herein shall be construed as creating any personal liability on the part
of any officer or agent of any public body which may be party hereto.
14. The City and the Englewood School District as well as the employees and agents
of each entity shall be considered for all purposes of the Agreement, to be
independent contractors and not employees of t he other entity.
15. The Agreement shall be carried out in accordance with the laws of the State of
Colorado and all applic::ible federal laws and regulations, and all local laws,
ordinances and regulations.
3
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SECTION THREE
ENGLEWOOD SCHOOL DISTRICT OBLIGATIONS
The Englewood School District shall have the following obligations with respect to the City of
Englewood and the athletic fields at Clayton School.
1. The Englewood School District shall be responsible for utility and water costs.
2. The Englewood School District shall be responsible for the cost of mater~
associated with irrigation repair.
3. The Englewood School District shall be responsible for the cost of materials
associated with backstop repair. ·
SECTION FOUR
NITS CELLA.. "\fE 0 US
1. The term of this Agreement shall begi..n on the date of the City Council approval
(the "effective date.,), as evidenced by the date first written above and shall
continue for twenty-five (25 ) years subject to annual appropriations by both
parties.
2. The terms and conditions of this Agreement shall be binding upon the parties
unless modified by a written amendment or written supplement executed by the
parties hereto .
3. This Agreement shall inure to the benefit of and be binding upon the parties ,
their successors, and assigns .
4. This A.gTeement is intended as the complete integration of all understandings
between the parties . No prior or contemporaneous addition, deletion, or other
amendment herew shall have any force or effect whatsoever, unless embodied
herein by writing. No subsequent notation. renewal, addition, deletion. or other
amendment hereto 5hall have any force or effect unless embodied in a written
amendment or written supplement executed by the parties.
5. To the extent that this Agreement may be executed and performance of the
obligations of the parties may be accomplished within the intent of the
Agreement, the terms of this AgTeement are severable , and should any term or
provision hereof be declared invalid or become inoperative for any reason, such
invalidity or failure shall not affect the validity of any other ter:n or provision
hereof. The waiver of any breach of a term hereof shall not be const:::ued as a
waiver of any other term, or the same term upon subsequent breach.
conditions of this Agreement, and all rights of action relating to such
enforcement. shall be stric-::ly reserved to the City and the Englewood School
District, and nothing contained in this Agreement shall give or allow any such
claim or right of action by any other or third person on such Agreement. It is the
express intention of the City and the Englewood School District that any person
other than the City or the Englewood School District receiving services or benefits
under this Agreement shall be deemed to be an incidental beneficiary only. ·
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the daY ~d
year first written. above..
ATTEST:
4
ENGLEWOOD SCHOOL
DISTRICT
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City of Englewood
CITY COUNCIL
Thomas I. Bums
Mavor
Distric t II
Alcx:mdra Habe:iicht
M~r Pro Tem
At L3r3:
Lauri Clapp
C:Ouncil Member
District Ill
Ann Nabholz
Council Me:nber
District I
Alfred F. Vormitt<i3. Ir.
Cound .Vle:nbe~
At l:i r3e
Kds Wago~ner
Cound .Vle:nbe~
1'.t l:or3e
qvde !:. Wigo!ns
Cound .Vle:nber
District IV
34-00 South E!ati Stre:t
Englewood. Colorado
801 10-2304
'hone (303) 762-23 I I
FAX (303) 762-2408
July 28, 1997
Great Outdoors Colorado Trust Fund
303 East 17th Ave. Suite 900
Denver, CO 80203
Grant Committee:
The City of Englewood is partnering with the Englewood School District and local
youth spores associations in an effort to construct youth athletic fields at Clayton
Elementar/ School in Englewood. The purpose of this letter is to communicate the
cities ' commitment to this project. Funds for construction and ongoing site
maintenance are included in the 1998 City of Englewood's proposed budget.
Council will pass an ordinance to approve the 1998 funding in October 1997 . The
city and sc~ool district are currently prepar...ng an intergovernmental agreement to
include a lo ng term lease and a maintenance agreement.
Thank you for y our conside!'ation of this important project.
Mayor
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Project Milestones
Grant Award Notification
City Council Approval
Secure Con tr ac tor
S i ar ! Cnns l111 c ltd11
Conslruction Complelion
Final Report
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Clayton Athletic Field
Timeline
Feb. 90 I Mar. 99 I Apr. 09 I May. 99 I Jun. 09 I Jul. 09 I Aug . 99 I Sept. 99
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ATTACHMENT ·G · !
the city is significantly unde...-se..~ed in soccer and baseball fields,
but l.ac.1<.s land to ceate these tac;ilities; _
there is diminishing demand for tennis and racquetball, which
may prese..'1t conve..'"Sion opportunities;
E..'1.glewood is unde..>"Se..'"Ved for outdoor swimming pools, and the
cJ.rre..'1t fad.ity is aider and expe..'l.Sive to maintain;
in-line skatin2:, roile!' hoc.1<.ev and skateboardina are CUire!ltlv
-• 0 •
popular and additional facilities would likely be well utilized.
Demand is only one faC:Or in the developme..'1t of consultant recommendations.
Threshold Issues, Opportunities and Constraints
De!e!!r.ining n~ for nE"N recreation facilities involves more than applying simple···
population ratios or similar measures of prospective demand. E..~ood has unique ·
receational oo-cortuniti.es that are an aocronriate focus of future investme.TJ.ts as well as
cha.lleng!ng d ~1~opn1e..TJ.t const:aints that ·infl~e..TJ.ce the practicality of ce...rtain development
options.
In the course of these investigations ~ issues were identified as aitical
determinants of appropriate rec::eation development policies:
• There is ve..7 limited undevelofed land available in the Gty of E.."1glewood,
whic.!1 means. rez:ardle.ss of denand, some new facilities are difficult,
expe..'1.S ive or impr-;.c::c.l to develop . Tnis is especially true for land-inte!l.sive
uses suc..'1 as p laying fi elds.
• E."'Lglewood is ne:a.ring full buiidout; slow population growth for the
fores~ab l e future mean.s slow growth in future re'=Eation dena.nd.
• Tne community h as a ci..s proporC.onately large senior population. In the near
te:-m.. se!'tior re-=e:.ti cn :-,e~ds are an important de!Jar'::nent focus. but ove!' the
v e.."'_r long :e..~ the ek.e:y population Will iii<ely iive way to yotmg<>...!' families
and singles.
••• 4
As a result of these c onsi deati.ons, particularly .the abse..'1.ce of imm.e::tiate!y avillable
land, the co nsultants modiiied their original approach. fo this study and have divided their
~omrne..'1.dati.ons into two categories:
• u:u:ned.ia tely re:ilizac ie improveme..TJ.i:s ; and
• future imcrove!'.:!.e:i:s t.1i.a t are accrocriat e options but are currently
irnpractic:tl 'Without sig:-.iiicant new iand ·acquisition.
Rc:-:om.rr'.e..T'l.dation.s are set fort.Ii. in Sedans V and vl: of the full report. Exhibit S-1,
prese..'1.ted on the follo'wing page. sununar.:.z:es the de!nal1d conside..rati.on.s and the site
opportunities that unC.e!'iie consultant r ecomme..TJ.dations.
£5-3
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ATTACHMENTH
.' :.! .· .... :.\ With a population of 32,000, national standards suggest that Englewood ~
:.··.·;·~;--. adequate gclf facilities, re:::reatio:fil:'e!lte.'"S (one) and indoor swimming pools. These ··:'_.;·.J-~ standards raise concerns about the nm for several additional baseball/softball fi~ds •
.. : ........ _ .. -:-. .
· ·· . ~· . ..,:.-: Tne ne2d for additional ball fiel~ and soccer/multi-use fields came up during
· · ·:·several of the inte..""Views conduc..ed for this study. Englewood currently has four fomial
,. ··•baseball/softball fields and three informal ones in neighborhood parks. That is well below
the standard whic.11 prescribes 16 fields for a community of E.~ewood's size.. There are
soccer fields at many of Englewood's neighborhood par:<S but the Gty does not have the six
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formal muiti-'.l.Se fields dictated by the standards. ·
However, the standards also indicate that E..'1glewcod residents need si'C racquetball
courts. The Receation Ce...11te!' currently has six courts, whic.li. are generaily underused. The
standards call far one sand volleyball court far eve_7 5,000 residents, which would mean six
courts for En::lewood. Tne Gty currently has two suc.li. court and no demonstrated demand
for more (altb.ough that may be due to the courts' hidde..11 location behind the Rec Ce...11ter and
not to the lac..ic of inte..~t in outdoor volleyball.) Six sand volleyball courts may be an : ..
unreasonable goal for E.'"lglewood, although additional indoor courts may be justified based
on cmre.."".tly 1-l!:e of the e..-dsting program. Tne volleyball and racquetball court standards
illustrate the ;:;robie!!15 with using these gi.ride!ines as the only input to facility development
decisions.
Conclusions
L'le foilowiJlg su.rru:naI'..zes key needs ide..11tiiied from the pre:eding analysis:
• • Slow population growth for the foreseeable future mems that there will be
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slow g:owth in reside.."lts' recreation de!Il.a.Ild and that the Gty's recreation
prog:r~ are not "running just to k~p up " as are many other local
corrunUL'"liries ' programs. Cit y populati on growth is e..'<Pected to renain below
two oerce..'1t oer v ea.r.
• • .J
• Two ~e!I1.o~pruc tre~ds are evide..'1t. Tne communit/s se..'1ior population
reqt::re :nore acive re-::eation facilities and programs. This tre."ld is already
e•ri cie~t in c.:r:e..'1t Malley class registration data. whid1 shows a relative
inc:e:..se in the demand for fitness cl asses and outdoor receation and a
relative deCine in the demand for arts and c::a£ts classes. Tni.s rec-eational
emphasis is in k~ping with broader national tr':7;ds. . . .
Over time, the community.,/ s l~ se..'1.ior population will decline and g±ve way
to first-time home buve...-rs. Erst time-home buve..'"S will be a mix of coucies
and young families. 6enand for prog:-ams oriented toward pre-school agi=ci
chiicre.'1 •Nill inc:ease, but these dt.anges will occur slowly over time.
• Cur:e."1.t fad.it:r utilization data and application of national standards reveal
bu.s v but not ove~whelmed re=eational facilities:
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ATTACHMENT I
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To: Jerrell Black, Parks and Recreation Director
From: Gary Hultberg, Recreation Manager
Date: 10/21/97
Re: Clayton Athletic Field Neighborhood Meeting I 0/15/97
Jerrell, I have made some notes and listed some comments and concerns voiced by
participants of the Clayton meeting.
• Neighbors/citizens present -approximately 18
• City Staff-Jerrell, Gary, Dave Lee, Bob Leonard, Ladd Volstroy, and Nancy
Peterson
• City Council Person -Alex Haben.ic!:rt
• School Staff-Karen Ballard/ P .E. Instructor
• Jerrell, Gary and Jim Smith made a presentation of development plans, potential uses,
user groups, need -Questions I comments were taken from those present
Several neighbors/citizens commented on the need for the planned development and
how it would improve the overall appearance of the school and surrounding
neighborhood .
• Representatives of youth assns. commented on the need for additional ballfields for
practice and soccer games
• Cla~1on PTO representatives and parents supported the development to enhance
school P.E . and recess activities
• A resident indicated that she felt there would be a need for concessions and restrooms
as ·pan of rhe development . After some discussion the group consensus seemed to be
thar concessions or permanent restroom facilities were not needed for a primarily
prac-..ice field -It was agreed that if restrooms were needed during game play on
Sarurdays, perhaps arrangements could be made iwith the school to open facilities or
temporary toilets with an enclosure could be place4. during league play . ·. . :_ ·
• A Gentleman said that although he agreed that the project was needed, he could not
support it without additional parking being provided to alleviate the overall parking
problem at the school. He complained of school staff parking in front of his house and
trash generated by students and parents. -Staff indicated that although the city
traffic engineer estimates the parking available is sufficient for the additional parking
ge~erated by the project, the city would have discussions with the school district to
determine the feasibility of adding about 16 parking spaces to the existing lot
immediately north of the proposed field and south of the school.
• Staff invited all residents present to join the Clayton Athletic Field Steering Committee
if they so desired.
• Tnere appeared to be an overv.1helming consensus to continue the planning of the
proposed project.
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:).<<:.· .. : .•. ... · .... ;-. ·. ..... ...... ,'·.·.,..., .• , ' ,.,.·: .. ~. ..· !~o[iti'b~i 12':i;·199 -~1~W60£h{0'rllici+' .. ·L • .·.··:._:..~ _ _. _ • . • . • .
esidents . support idea for athl.etic f~eld'
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m Munda
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:nly -seven resiili:n!s
;i:d support Ocl. 15 for the
ul 10 huilcl u 111ulti -pur -
1hle1ic field on u wccd -
urca i11lji1ccnl 10 Clilyton
\lary Si:hool.
project will he a joint
if the c ity, school district
. 11 11h sports associ111ions .
~av e about $30,0llO of lhe
1 · $80,000 . for lht: proje c l
an 10 seek a grunt from
r 0111ilo o r C olorado to
ind the c ons1nu;1ion.
lone, voc al ilisse111er at
e ting was c oncerned wirh
ns c;111std hy parking con -
1, h111 organizers said lhey
1 !here wuli adequate 011 -
p;11 king iirot1111I the field.
.1g r1:td to look 111 adding
•Iii.ti off-strctl parking hy
ling the existing 101. ·
: dis c ussion came during
:I . 15 i:on111111nity meeting
sc hool. Je rrell Black, city
a n il recreation director,
1.: progrn111 grew 0111 of 11
si o11 with Clay1on
pa l Karen llullar<l . About 11
go, Lnrry Nisbet from the
l dis1ric1 talked ahout fi11d :
way 10 turn lht: large dirt
0111h of tht: school building
into green space. .. . ·
"We in p•1rks like green space,
and it so11ndcd i11tcres1ing,"
Black saitl. "As we lillked, the
dis c ussio11 t11rncd 10 the huge
de111a11cl for alhlel ic fields, a11d
we 1lccidcd 10 see if ont: could he
huill on the site .. "
The C laylon Parent -Teucher
Organization s11pported the i1lca
us did the Englewood Soccer
Association, he snid. The school
owns the site 1>111 has rea c hed a
tentative agrcc111enl to lease the
ground to the city. tinder the
agree111e111, on c e ii was complet -
ed, 1he city would 111ai111ai11 the
field.
Jim S mith of the E11gl e wond
Soc c er Assoc ia1io11 donated rite
design work us llla c k and the
s c hool district put togeth e r a •
s1i:eri11g commillet to investigate
the fcasiuility of 1he project.
./ "We. knew there wus the q11cs -
. tion of money und possilile
i111pas;t 011 the 11cighhorhoo1b so
wi: 1kcided 10 i11vi:stiga1c f1111hcr .
Bdorc going heyond the t11lking
srnge, we wa111ed to henr fro111
th e 11eighh111s 111111 1hu1's what
1his 11we1ing is fur," llluck said .
The es1i111111cd cost for field
conslmclion is $80,000. Oury
I lullherg, cily rccreutionµl . s er-
vi c e~ manager, said the . proje c t
moved clos e r 10 reality when the
$25,000 in-lottery funds were
included in the city's 1998 bud -
get and the socc er ussnciiltion
ngreeil 10 contribute $5,0110 .
"Because this was n Joint
cffor1, we dcci11cd to 11pply to
Orearer 0111doors Colorado for 11
grn1111n 111ov e the proje c l along,"
he said . "If, from 1his meeting,
we feel we have 11eighhorhoocl
support, we'll get the grn111
appli c ation in hy th e first of the
, ytar and should heur from
Greater Outdoor Colorado hy
S e pt c mher 1998 on wh e ther or
not it's app ro ved ."
Wirh grant upproval early
enough, c rews c an level 1he field
and get the soil duw11 in th e fall,
he said . Otherwise sodding will
wail till s pring . Either way, there
probahly won'I he play on the
field until late su1111ner 1999.
Smith doesn't have kids play-
ing soc c er hut gol involved
he c ause he w11111ed ·10 help mnke
the sd1ool a co1111111111i1y cc111er
where kids c un piny wilh adult s
on hand to c hi:cr them on .
I k said s omething needs to
he done wilh the dirt area. "Thi s
area isn 'I used he c ausc of the
weeds und stickers . The tea c he rs
suy the stidcrs nre so had that
. 1111y ·hall rhal goe s over there
c omes ha c k flat," he said . "Bui
the urea is re lalively flat with
good drainage, anil I think we
. can do a lot wilh It. Bur we ne~ct
to muke it a quality proji:ct with
11 good sprinkler system, goo1I
quulity turf and lt:rrnin th11t
drains n11turnlly or we'll pay for
it later in 111ainten11n c e costs."
The proposed field will he
small 111111 could he used for soc-
c cr 111111 foothall practice . The
cons1rn c 1ion wo11l1l include a
softball hackstop so it could he
used for sof1l1111l practice .
1 lowever, ii is large enough it
coulil he used for soccer gnmes-
for kids 11 und under. The
Euglewood Soccer Associalion
1111d the I!nglewood Youth Sports
Associ ation ugreerl let the parks
and re i:real io n department han -
dle sc heduling for the fieltl.
Neighbor Russell Ree1111; said
1he arua was a sticker and weed
par c h when he went to Clayton
years ngo . "I see this us a way to
improve mir 11eighhorhood anct
10 make it ni c i: for lhe kids . I'm
all for i1."
Lylil Downing agreed. "I live
near the s c hool, and I'm all for
ii. I support the plan as an inili-
· vid1111l 1u11I us a 111eml1cr of the
Clayton Pare111 -Te11chers
Orgunizatlon . I think ii is u great
idea : Let's do it."
The sc hool is b e hind lhe
effort , Ballarcl said. "I hµve been
here for more than 20 ycurs and
·the area has hcen u weed p11tch .
We have wanted to do some1hing
wilh it. nut, the schoql district
just doesn't have the money. If
the -weed palch Is going 10 he
1ra1\sforme1I into u greeq', grnssy
fiel1I, ii will have 10 he a cooper ··
111ive efforl like this," she suid . "I
nm pleased hy the energy nnd
exci1e111t:nt I've heurd hen:
tonight from our neighbors and
lhe project isn't even started
yet."
Chuck I lahenicht raised 1he
issue of parking congestion. I le
said them isn't enough pnrk ing
uround lhe school as ii is . and
chill would only add 10 the prob -
lem.
I lowever, Ludd Vostry, city
lraffic engineer, said lhere is
some room near 1he adjacenl
school lot to add an additional
I K to 20 spaces. "Thal plus the
on-street parking on the school
side of the s1reet should accom-
11101l111e pnrents bringing chil -
dren 10 the field and bhouldn '1
. creute problems for 1lie neigh -
bors ." ·
The soccer assocla1lon agreed
to co111ac1 parents and coucl11::s,
urging them to pnrk in Jhe lot ancl
on thi: school side of the street.
"We can talk 10 every parent and
coach uhout 1he Issue," Smith
said. "We want to see this field
huild , and we want to be good
neighbors."
Cotntnunity f or11tn set f o;r Monday
The Englewood City
Coun c il has si:hedulcd an ope n
fon1111 al ·1 p .111. Mo11da y in rh.:
1·11 1111111111il y 11111111 a l h1 g k w o 11 d
people, and we want to give
anyone who wants to speak to
Ilic i:o11ncil 0111111y s ubj ec t rclnt -
c d 111 1111 : 1·i1 y a n oppo1t1111i1y 111
slons with residents.
Councilman Kells Waggoner
and Councilwoman Alex
I lahc 11i d 11 s p1 :111 h c ad c il 1h e
·-i~:·,
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. , : .. · ..
·CO.MMlJNI1Y(N:EWS
FROM FIELD OF WEEDS TO; FIELD OF DREAivtS
Soccer group,
sc h o nls An r l c ity
t nn n1 11n I n JJ11il<I
c;f)o r I s tn r ilit y
I \\ I ••·" ,\\1ir1 1 1\
', I "I I \\'I• I I I I<
';1 .1\l I .111.I 111 11.I • 11\1 1 1 ,I 11 11·
,, ·I· I I I I· I I I .1.. 111.. I 'I II ' 1 .. \\I"" I
1 111 \ l 0 I \ •.· .• 1. 1.1111111 I 1 1 1· 1 .ii I\
I"'''· ii '. ""l 'l'"il l .. ·11111.I 1.l.111". Ill
"11 I. I "II . ii I I '' II I'" ". "1 I ,i, 11 • I 1<' 1. I
' I 1." I" 1 I I" I · 1. "· I" II I 1 •. 111•·111.11 \'
• 1 I 11 H d
1 11 1· .I . I ii 11 lll I 1111/ 1 d 111 1.·d
·o1111 I" 11,. jll "I', I .111 .I 1111 1111 ·
1 'l1 'lll1 1il \, l /1 1 · ,\1111111 1 11 \'.,I ', 1 111 111
I I I 111 .1 ·.1" I I · 1 I.. ti I .1 11il ' I '' \
l.1 \ I · 1 \I 11 I. I I ), I\\ I It .\' I 1 I ' .••. , I 1I 11'
,tll I ll :\ti '.J 111 ( lllll!I ·., I l t.tl ll il :ill
1 I 1 l' I . '1 1 I " '11 1.! I ~ "I 11"111 I 111
·,,11111 11·,·.1111 1.
'Tiu.: l'c t l'tttlltl\' 1 ~. a 1v;iy Ill
..:..:c pl lhi s tlrn1<1111 111 il S ii !..i d ,1111
11r 011r i.:llor1 111 galli t:r lh t:
11 111 e y 111 h11iltl thi s l it:ltl,"
i11111 c s said . "We ille plcast:d
lill the soccer ussocia1io11 is
mrldng with us on thi~. We
ope this will encourage other .
.rganlzatlons amt businesses to ;
:et behind this project to help
1ur lcids by building this fieltl ."
111e schools, the cily and the
·outh sports as .ution . are
Enolewood Soccer Association player Alicia Oowney tosses a soccer I.Jail to Austin Gomes,
chulrmun of tho Parks uml Recreutl o n Commission . The hull ls 1Jynihollc of the association 's
$2500 <l o nallon to construclln!J u field ut Clayton Elementary School, Wutchlng tho toss, from
left, am players ~elt1 e 1 lornundcz and Marco Wlllla111s, .Jim Woo<lwuut , usso c lullon reprcsen -
tullvc , .lorrell Bluck, recreullon dlreclor, Kuren Uallurd, Clayton prlnclpul, Gury Sours, city
monuuer ond Bob LoonouJ, project manauur.
' I
()
I
t:
()
I)
()
If'
ru
()
(')'
()
0 c: n
hacking the: proje~t.' 111e school
district is proyiding the laalll, the
city will try to gather the money
und arrange the constmc tion und
the youth sports organizations -
the Englewood Youth Soccer
Associalion and the Englewood
Youth Sports Association· -
agreed 10 help with financial
111e field would occupy the ·
support . ••
vncnnt urea s~mth of the school
building. Currently, the area is u .
sticker and weed pulch. 111e pro-.
posnl would grude the laml,. put
in 11 s pri11kl e r s y s l e m and s od 10
C l t:i ll l'. a S llt il ll p l;1y i11 g l idd . It
w 111ild h e L ttt ~t '. 1'.111 11 q'.11 1111 ·,111··
t't't g;111 w~; 1111 l-i 1h I I :1 11.I "'" 1 .. 1 .
I ( I 111 iltf \It'. 1J•,1·tl 1111 ',I><•• I 111
l t111 lli ;i1( f'li ll'lil'l: Ol ll tf 1111'1 ,. II ill
I ll' ;1 l1;id .~.1 11 p '" 1111 · "'"", "1 llt'.
ll '.1'1 11 11 1 'o 1d1l 1:ill p 1:11 Ill t '
ft-11 .-IJ l\l.11 k, (l ;ll l .', .111 11 ' • 11·
;i l i1111 dlJt 'l '(ll f , .\;1i il 11 11 · 1·l.ill\
1111 l 11 il t't l I'' p ;11 1d it1J'. 1111 · "'""
11 ,11 I . ill l '. l 11i .1d1 .11 1'1 11 J1 I 1111 • Hl l 11
"I 1I 11. "I I 11 11 " I tt I'' I I\' Id I .11 ' " 1. I 1
I l ll i t:tl 11 < 111 .111 11.1 il.11 q'. "I "''
I ·,,·;i 1 1 1 q~ 11 11' l1 1·ld "'ill , ""'
;il 11 11 11 i.l\1 1,1 1111 1 ., Ill' l II 11.1'.
'j .. > 'I ,11111 1 111 I I 11 'o \'I' ;11 '., I 11 I• I;" I I 111
11 11 · 111 11 11·1 I .11 1.I 11 .1" .q•1d 1 .. I 1 ..
( ;1 1·.1 11·1 f l111 d111 11 ( ·,i1 111.1d1 I j, II .I
1•1:1111 lt1 111'1(• l 1111 tl l i lt' 111 ·1,I . 11 11
.'o (lll 1 l1 11 11 II 1111 · 1 1111 .! I " ti ll'
1111 ·1·1., 1l w 1•11 .tl ·., li lt' 11. Id , .. ,ti,\
I ". I "; 11 I )' I 111 II '.I. 111 I 1 I' I' I
·111 .: l ·1q~lc11 ·11 11 tl .... 1"1
1\'i'.JH'i 01 lit1ll l'l ll liltli1111 11 11 """"(ti
tl w l'i l y 11111111 '.y 1·;11111 :11 1-..:tl 1111 1l 1c
lt t:ltl. .li111\V rn11lwa1tl11111 11 : ""~"1
t:iitlio11 s aid b1gkwood is s t:d\-
ing an a1!di1ional llo11atio11 1'1 11 111
the Colorado Stat e Youth S o i:c er
A sso c iittion .
'The C SYSA in c reased fees
hy $) per pluycr to ruise money
for field development," he said.
"We have 600 lo 700 players
who contribute 10 that fund, and
we are the first local association
to apply 10 CSYSA seeking a
donation from the field develop-·
menl fund for u • project."
I
I
\
I
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I
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a 6 • May 22; 199.nglewood lla~ld ii\
,,. CoMMUNI ~ NEWS •• . ·.r
TEAM.ING UP TO FORGE A FIELD
ly,. school district, sports groups join
build athletic facility at CICJyton
l\Y TOM MllNDS s rMF W1u 111t
'.fforls 10 h11ild nn 111hlc1lc
ti adjucenl 10 Cl11y1011
111e111nry Schoof wou Id he 11
><I die I ionnry de fin ii ion for
.111muni1y project."
The cily, school tllsldcl, lite
glewood Soccer Associu1io11,
Englewood Youlh Sporls
rnci111ion and 1l1c Cl11y1011
en1 -'IC11cher Associulion ure
1i11g forces lo 111m lhe weed -
!Sled nren inln 11groomed111h -
c field.
'Ille field, on lhe soulh side of
lhe clemenlnry sclwol, is 11ho111
I 65 ya11ls l1111g mul .'L'i y1111ls
wide. 111 11 mecllng on lhc pro-
jecl, school ofliciuls suid lhcy
tlid11 '1 use lhe uren hecnusc ii
was covered wilh stkkcrs nnd
weeds hig enough to p1111c1mc
holes i11 halls lhut roll i11to the
uren.
When developed, the grnss-
covcrcd ficlil will he lnrge
enough for pruclice sessions fur
ull ngcs 111111 gu111es for 111hle1es
14 1111d younger. In nddilio11, lhe
pl1111s call for replnclng nn uging,
smnll backstop with i1 new, up-
to -dnlc hnckstop 1m soflhnll
tc11111s ·-even the girls 1e11111
from lhe high school -c1111
safely prnclice on 1he field.
Mo11day, the Englewood Cily
( '01111cil 11111111i111011sly npproved
lhc 11grcc111c111 with lhc schools
and spmls groups lo create lhc
field .
"Th is Is n coopcrnl ive efforl.
The city is co111rih111i11g money
1111d 11111i111e111111cc while Ilic
school dislricl Is do11111 i11g lhe
use of lhe l1111d, Ille ynulh spoils
groups nrc helping raise money
for lite prnjecl, " Je11ell lllnck,
pa1 ks 1111d 1ecrenlio11 director,
said al Mo11d11y's 111ccli11g . 'This
is 1111 impmlanl prnJecl for lhc
cily 111111 ils residcnls heca11se
Englewood Is lnml -lockcd nnd
>mart growth nominees sought
<lov. Uoy Homer Is ncccpllng 110111l11111lo11s for the
~vem<ir's l101111h An1111ul S1111111 < irowth 111111
velnpme111 Awards .
The de11dll11e for 110111l11111lons Is Mny 29 .
1plicatiu11s should he s11h111lllc1l lo lhe S11111rt
owth Aclion Ce111er, I) I] She11111111, Hoom 521,
:11ver 80203.
The Governor's Annual Smart Growth nnd
evelopmcnl Awards were csluhllshed In 1995 10
cognize positive accompllshmcnts in smnrt gmwth.
1995 aware.ls were prescnled to 32 h11livhl1111ls,
groups 111111 co1111111111lllcs, 111111 In 1996 111111 1997 thal
1111111her lncrcnsed lo '1 I . Ncnily 100 1111111l11nllo11s
have hcen s11luni11ed euclt year.
Awn11I winners In p1cvio11s years Include innova -
tive ·1und1 land p1cscrvn1ion tcd1niq11cs, i11tcrgovc111 -
111e11111I ngree111c111s on gmwth 1111111age111cnt, ln1cr -
111odal . lrn11spmta1ion i11i1l111ives 1111d co1111111111ily -
hnsed; nffonlahle housing prnjects.
lo receive 11 from co11111c1 Andren llill nl R66-
3296, e-mail 111 grow1hfeedhack@cs11 .nc1 or visil lhc
Web sire 111 www.stalc .co.rn;/s111a1tgrow1h/.
:;
REMf:Ml1ER YOUR Tl-I llEE R'S: REDUCE. REUSE
there Is llllle open land nvallnhlo
for nlhlellc field develnp111e111."
The mg1111lzers hnve collcctetl
nho111 .i11,1100 -nhout 11 thirtl
Hnglcwood Soccer Association,
$2,500 from lhc Colorndo S111te
Youth Soccer Assocint Ion nml ·
.~500 from f!nglewoo1l Youth
' 'This Is an Important project for
the city and Its residents
because Englewood Is land-
locked and there Is little open land avail-
able for athletic fleld development"
-Jerrell Black
Englewood parks and recreation director
of lhe lot al cost of $90,000. Sports Assoclallon," Gary
I lullhcrg, recreation mannger,
said. "Also, we llfC working to
eulist sponsors nrnl have volun -
teers lulking to businesses and
orgrmlzatlons nho111 clonntlons ."
The co1111cll npproved spend-
ing .~2.'i,000 from lhe lollery
funtls lhul 11111ke up the conserva-
1 ion 1111s1 fund, und lhe sports
11ssoci111lo11s have mntle conlri-
h11tl11n9 to the project. 'Ilic city
11ho hn9 1111 11pplk111 Ion 111 for 11
g111111 from Ureut 0111doorn
Colorado . The li< )CO grunts 11re
nwnnlcd i11 lite foll.
"111 11ddl1lo11 10 the clly
111011cy, we received $2,500 from
I le snld every dollnr do1rn1e1I
goes to the cleslgn, 11111leri11I:; llfl<I
conslrncl Inn or lhe project. For
l11for111ntio11 011 the f1111d -rnlsi11g
effo11 or the project c11ll I l11llherg ' :
nl 762-2682.
Veterans to be l1onored
at ceremonies on Monday
:nv ToM M11Nns
S I At I· \V ll I I rn
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I
I
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'I I
ATTACHlVIENT l\'I
PRESS RELEASE-FOR Il\lli\'IEDIATE RELEASE
FURTHER INFOR.vL.\TION -GA.RY HULTBERG-MAi.'fAGER OF
RECREATION -762-2682
CLA \:!ON A.'I'HLETIC FIELD
SP01VSORSHIP OPPORTUNITIES
The Clavton Athletic Field Develooment Committee formed in -~
Oc:ober,1997 , in an effort to explore the feasibility of developing a multi-
use athletic field on undeveloped field area at Clayton Elementary School,
4p00 South F o~ Englewood. The Committee, a consortium of Englewood
Youth Sport Associations, Clayton PTA, the City of Englewood and
Englewood Schools, held community meetings to determine the scope and
•
interest in the proposed project. •
To date aporoximatelv $31.000 has been raised throum donations and ... . .. ' -
commitments from Englewood Soc::er Association, Colorado State Youth
Soccer Association~ Englewood. Youth Spores Association and the City of
Engle'.vood Conservation Trus-c Fund (low:ery ).
Tne Ciry and School Discict are preparing an intergovernmental agreement
identifying ongoing maintenance responsibil~ties and funcl.ing. The ·.·_
a£Teement includes a Citv lease of the anoroximate tv.ro acre site enabling -. .. ...
Englewood to pursue a matching funds grant from Great Outdoors
Colorado (GOCO ) in tb.e Fall of 1998.
Tne C ommirree' s goal is to raise the necessary funds (approximately
$90,000 ) throu~h fundraising, grants, anc lottery funds. Ground breaking
could be as early as Spring 1999 wiLh play in the Sum.me:-.
•
•
•
ATTACHMENT N
Colorado State Youth Soccer Association
7375 E. Orchard Rd., Suite 300
Englewood Recreational Center
To \VnoG It May Concern:
Englewood, CO 80111
(303) no-6440
FAX (303) no-6958
August .27, 1998
It is with great pleasure that the Colorado State Youth Soccer Association supports the
Engle'.vood Soccer Club in its search for fields. The field that is intended bv be built at --Clayton Elementary School will be host to three practice fields as well as game day
fields .
The Colorado State Youth Soccer Association is a non-profir organization dedicated to
promoting soccer within Colorado. To date we have over 70,000 registered players
statewide. Of these 70,000+ players, 664 play for the Englewood Soccer Club.
At the Annual General Meeti.TJ.g held August 6, 1996, the membeiShip voted in a
designated fund for fields within Colorado. We will dedicate $3 .00 per registered player
of the Englewood Soccer Club to this venue. Please consider this an offer of support
from the Colorado State Youth Soccer Association.
Sincerely,
Robert Sdsvold
President
""11 YOUTH SOCCER
A Ci visian of
• ,_ ·--1""·-~--~----' =a...-o1 .... ,-~ .......
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V&:THA BAU COLORADO J..t .
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P.O. BOX 22H9
OE~VE.1,CO ao222
ACCOUNTS . PAYABLE (303) 7az-i:72
CITY OF ENGLENOOO
DE?ARTMENT 94.3
DENYE~ CO 80271-094.~
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08/05/1998
-•
AMOUNT
• THEBACX OFTHISCHECK CONTAINSAN ARllRCIALWAl'BlbRK-HOLDATAN ANGl.ETOVIEW _ _ t\. ~-
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ATTACHMENT P
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CQ sc-11a:·--,.::-... ,;; :::· ~ · -:~:.:-·~ · ···· , . -~' .:"" ---------V-O_l_O_AFTE_1 __ 1_80_0_A_:t_S ________ _
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2 500 58 511•
----·------·-------------------
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OCLLAAS "'"""•"="'
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ENGLEWOOD SOCCER ASSOCIATION 1Q20(j) 2609
. ?
. i . .
·1 . AC::::JUNT I ~CCOUNT · · . . NUMBE."1
\UIION · 1 83QQLi.10 0 I .
j • ATHI,)ITTC utr n DONA'T'TQ N
· · · ··' t I
?. 0. BCX 2254
ENGi...:::-WCCO. CO 801~0
AMOUN.T Colonial B~nk ·
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~1 S. -· "'-C.--«1'110 OD1 m-•OllZ •· .
:lallll s.---C.--Gn4Qa!ll7t4XD ..•.. -;. . SQQ .00
. 08-12-98
--
24977 •.
· 1 MilC'lJHT
• .s ~soo .~o*: ·
... I .. · . -. . fl .u . -.-. :~'.m
. EXPENSE CHECK
. VOID ..\FTEH 180 CAYS
......... ~
•
•
•
... . . · ATTACH1\1ENT R
ANDERSON & ASSOCIATES
LANDSCAPE & IRRIGATION -l.350 Lamar. Lakewood. Co. 80~14 (303) 2324707
DESIGN/SPECIFICATION SERVICES
CLAYTON SPORTS FIELD
DONATED BY JIM S:MITH FOR THE
ENGLEWOOD SOCCER ASSOCIATION
Approximately 30 hours of time shooting grades, field measurements, drawing time, · ·
• writing specifications, and meeting with various contractors and public officials.
Value $1200.00
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ATTACHNIENT S
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Englewccd Schools
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KAREN BAUARD
Pnnqxil. Ocytcn SdlCCI
4tal Sou1h FCll
Englewood. Colorado !0110
Phone: (303)' 7! I· 7S31
Fax: (3)3) 806-2SCIJ
" ...... ""'.,.,_,...;--I ""f l""'""'' .. ,.."""n EJ ..... .-..... -• .... ~y S-'-'-""' i-E-,...i.-wo-.r1 ' -""'•""'· ,,..;.,...,...,_; ..... -n,, ,.... '"" ....... "" ..... the /'"\;;;) J-JllJJl.,,IJ-JO. u v1aJ1.u I .c111c111.a1 · l.,,llVVl Ill l l ~IC vu , I Clll.llU;:;1a.;:iu1.,,a11y ~U!-11--'\Jll. I
community partnership that would result ln the deveicpment of a scccar rield and
softball field en cur school property. This property is currently an unsightly field of
gravel and W€€ds that is unavailable fer use by students because cf the vast number
O; ,...,.;,..i,. ........... -1,...,.. '"''"''""'v..--~· .... ; """'1·s a ......... : ......... mult' · ·s-.;.;,..1.,-1,... wou'd "'""-"1y : ......... r-ve ·~ I >::11.ll.,,o'\CI ~. I IC UC"~CIUJ-JI I l <;;;i I I. UI I.I I I ca II 11.U 11 I u c 1 ICI~ I '::!I cau 1111!-' v u IC
appea ,..., ... ,...,,.. ,...,. "ht's s ... ...,,,...,..., an·'"' we· "d .......... ,idea valu ........ ,,.. com~· .... ; ... , .. ~ .... u .......... la11\JC I.JI l.l t-Ja\..C cU Ul J-JIVV CUJ~ 11111u1111.y n:::...;iu J\,c:;,
C:aytcn is a neighborhood school of 530 students grades kindeigarten through 5th.
The fields would be used extensivefy by our physical education cfassas. In addition,
Ciaytcn is usad by the Englewood Recreation Center for before and after school
community programs as well as summer programs for two different age groups. The
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families in the Clayton community are very active in so~er and youth sports and these •
fields would provide much needed additional practice and game fields for these
programs.
The city of Englewood is a small suburb in trre Metro area that is surrounded by
dev,...lop-,...n• ---11 s;a·es ii.. .... re ar"' •.IC.r' fe•N spa~ -v-;1-b''"' : ... """'tS. ,...,...--un;-n, ... o .. <::;, ll l C I ~ UI I Clll I • I I I<:; <::; v1;;1 j \J;;;;..;i Q QI Q IC 111I.I11 1.A.1111111 l•J I I
the much needed additiona l green space deve lopment. Because this property is part
cf cur schco l campus , a number of amenities are already in p!acs. Adequate off street
,.,~,.{,j,..,,-, i c ~\/ajf~hJe a'"'"',... tho h1 ril,.,j,.,,... ac 1uolf -:lC j ,., -:lM a,-j,-jj+;,._,,,-:lJ f,._t ~,-jj-:lt"On+ t~ tho ,...,~,""I ~ '""' ~· &1""1...l.JI •v• ·~ I.I re-~'-'ll'""U '!:1 ..., ., .. ""' ........ ...., .. I \,,4j I '-''-'•"'j'-'I ~· 11111 .. n ..... ~l"""'"""'"'"'' I\. '-'"-" ti.J '""'
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fn eh,-,,-t this ,-,r,-,ioc+ U/,-..1 rJ ,..j fulfiij a great n1ogd fer h~th tho schccl ~·refrit"t 3"",..j th10
It I •••"' '"""' t..f .. , tl ~ ~ ti. t""'-''-"'-' I U re:;_ """"\.I I 1,.1 re::; 'I V It.' ..Ji.I '""'"° i t\.i lo re::;;:
COi""'mun1·-n, 't ·1s an ~prr.rtun; ... · ...... _ --artn-rs'"'1·p 1-. ........ ,e""" •h,... s ..... i.-. .... .-.1 ........ _;,..... •"'-,... /'""';...' ~ II I LJ · I I u ,.... ..... L 111.y IUI a!-' u IC 1 1 LJeLrt ;;;;1 I L IC l..i IVUI Ul.::Jl.l ll.,,L, u IC v11.y UI
Englewccd Parks and Rec:-eation Department. the Englewood Soccer Association, U1e
Colorado Scc:sr AsscC:aticn , and the E:iglewccd Y cuth Sports ASSv"C!ation. The
benef iciar ies cf thi s project would be the c~il dren cf Eng lewood.
Sincerely, ,
~ ' . ~
/V . ...---, ,l ..;·I J lr..... (., C.'v "\..;/'--' °"'04.,'-\)--y ""' \.. .
Karen N. 8al!'3,rd
Principal, Clayton Elementarf
,.. • 80 1 I Q ("'C3) 7 6 1-70:0 • Fox (303) 806-2098 ..,.,...,.,,,,,.~,,....,v<=> <:~r ;:;s • 4:c 1 Soi.;m 3cr.r.oc:. Streer • Eri c:;lewccc . '-c.crcco • -
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To Whom It May Concern:
Gayton Elementary PTO
4600 S. Fox
Englewood, CO 80110
(303) 781-7831
ATTACHMENT T
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On behalf of the Clayton PTO, we would like to voice our support for the
proposed development of the lot south of the school. We believe this is an extremely
important venture not only for the school district but also for the comnmnity .. The
message is being sent that Englewood cares about their kids and will provide a safe place
for them to play and learn sporting skills .
Children who attend Clayton Elementary participate in numerous sports that are
provided by various organizations. Those that are working in partnership on this project,
Englewood Soccer Associatio~ Englewood Youth Sports Association and the Englewood
Recreation Center work very hard at providing beneficial programs for the youth of today.
Therefore, we as the community need to do our part and support them and this proposed
development .
Should the PTO need to do more than just voice our support, such as fund.raising,
vo lumeer labor, or whatever the need may be , please feel free to contact us at the above
number . Thank you for your time and we wish continued success on this project.
cc Karen Ballard, Clayton Principle
ATTACHMENT,.U
Dear ~~ts, -
During PE dasses, en September 3 0th, Clayton students w i 11 participate in a Walk-a-
thon to raise money for a new athletic fie!c. The sc:iool district is providing the land, while a
partnership of the city of Englewocd/Eng lewccc Parks and Recreation, Colorado Soccer
Association, Englewood Soc:er AssoC:at icn, t:r ivate citizens and Claytcn families have
contributed funds for the prajec:. The re:.;a !r.cer of the cost will be funded by a grant from
GOCO (Greater Outdoor Colorado ). The fie !d will inc!uce a scc:ar field and softball field.
Construction will begin in the spring of 1 SSS and be ready fer play in the fall. Sponsor
envelopes are being sent home with your chiic. Students who bring S20 .0 0 dollars or more of
pledge money to Clayton School by Septescer 23, 1998, will be eligible to receive a free
Walk-a-then T-Shirt (following is a samp le cf the logo for the T-Shirt)
. Please help our student walk for a new fieic!
TIGER WALK·A·lHON
WALKJNG FOR A NEW ATHLETIC FJELD
Reminder: Student pic~ures w iil be takc:r. .::r. :uescay, Septe:.;t:er 22. If 'JGU wish a younger
sibling to have their picture taken . y cu r.;a •,: '.::r ir.g the s ibling (s ) to C laytcn en Wednesday,
September 23 (between 9 :C O and 12:CC l er on retake day . Novemt:::er 4. A picture
envelope is being sent heme -ail pic:ures :1.u s~ :ie prepaid -if ':y c~ecx -make payable to
•utetouch". ·
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ATTACHMENT V
August 9, 1997
Dear Gary Holberg:
The Englewood Youth Sports Association is very interested in supporting the
project that will increase multi-purpose facilities in Englewood because of a large
shortage in comparison to the great need for additional fields to benefit all the
youth sports organizations .
Greg Bennett, Board President
Englewood Youth Sports Association
ENGLEWOOD SOCCER
ASSOCIATION
August 8, 1997
Great Outdoors Colorado Trust Fund
303 EJSt 17th A venue
Denver, Colorado 80203
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RE: Soc::e::-/Softball Filed, Gayton Elementary School, Englewood, Co.
To Whom It :Vfay Concern:
Tnis le:te::-is to express our support for the proposed developme:1t and construction of a
multi-use athletic field it Clay ton Elementary School in Englewood.
We, Englewood Soccer Association, are a non-profir. all volunteer organization providing
recreational soccer to the youth of central Englewood and surrounding communities. We ·
are asscciated with Colorado Stare Yputh Soccer Association and been in existence since
1983 . Our organized playing se:;.sons consist of two outdoor soc::er seasons per caleridar
year, spring and fall. Our play e::-s range in age from four to sixree:i. Understanding the
socioec onomics of our c ommuniry and "customer base", we pride ourselves on maintaining
one of the lowest player fee srruc:ures in the State at $25.00 per season per player and
never turn away a player due to their inability to pay. Our registration fees are used to pay
for equ ipme:it, coaches and piaye::-clinics , CSYSA fees and insurance, field rentals, office
supplies and play er awards (every child receives a trophy each season). We avoid
shortfalls by hav ing pe:iodic fundraise::-s.
I was contacted by the Ciry of E:lglewood Parks and Recreation Departme:it in May of this
year regarding the possibility of a multi-use field being consrructed on the southerly fenced
portion of the Clay ton E iememary School site. Having dealt on a seasonal basis with the
problems and complaints resulting from not having sufficient" grass" and field SP~. for · ·
socce::-teams to hold their practices in En~Tewood, I volunteered to be on a ste-.oring
committee made up of Englewood Public Schools, Englewood Parks and Recre:ition
Depamne:it, Englewood Youth Spon:s Association and Englewoc<l Soccer Association to
evaluate the fe:isibility of consrruc:ing such a field. Realizing that during our seasonal year
this one fie ld could be utilized durin2 weekdavs as three soc::e::-oractice fields and on
Saturday as a game fie ld , I approachd the Board of Directors of Englewood Socce::-
Assoc:ation for their recomrne:!darions and suoport. We unani.Inously approved an
ex~dirure from our 1998 calendar year budget of up to $2,.SCO from our fund.raising
account to be utilized toward the consrruc:ion of the fie ld. Also, we are committed to
proviCing whateve:-type of labor and professional se::vices we can solicit from and
through the membe::-s of our organizJ.rion. In addition, I have comac::ed the president of the
Colorado State Youth Soccer Association and successfully solicited a pledge of funds for
the construction of the fie ld.
P .O . BOX 2264 • E~GLEWOOD , COLORADO 80151
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Great Outdoors Colorado-!frust Fund
August 8, 1997
Page2
The construction and completi0n of this field would greatly assist in reducing the current
need for youth soccer practice and game fields in our community. Englewood Soccer
Associati.o~ fully supports the request for funds through a Grant from Greater Outdoor
Colorado to help complete the construction of this field.
Should you have any questions or need additional information regarding Englewood
Soccer Association or our involvement in this City of Englewood and community
improvement partnership, please feel free to contact me during regular work holirs at 863-
8992 ext 105 or during the evenings at 781-5495 . · · ·
Respectfully,
ENGLEWOOD SOCCER ASSOCIATION
.,__.t..0~
s1dent
CLAYTON
ELEMENTARY
CLAYTON ATHLETIC FIELD
LOCATION ~p -
Golf Course
Em;tewood MW1iCPal
Goil Clune
Rlve~id• Mlnialllnt
Golf C~un•
.... a
>-
Recreation Centers
En<;tewoad Recrwellon
~ntar
·~Sr.~
DATEPREPARED: 9~~98
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