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Home My WebLink About1999 Ordinance No. 069• • • ORDINANCE NO.IRJ_ SERIES OF 1999 BY AUTHORITY COUNCIL BILL NO. 71 INTRODUCED BY COUNCIL MEMBER GARRETT AN ORDINANCE AUTHORIZING THE ACCEPTANCE OF AN INTERGOVERNMENTAL GRANT BETWEEN THE CITY OF ENGLEWOOD , COLORADO AND COLORADO HISTORICAL SOCIETY TO FUND A HISTORIC STRUCTURE ASSESSMENT OF THE THOMAS SKERRITT HOUSE LOCATED AT 3560 SOUTH BANNOCK STREET. WHEREAS , the City Council of the City of Englewood passed Resolution No. 53 , Series of 1999 , appropriating the money for the purchase of the Skerritt property ; and WHEREAS , the City and the Englewood submitted an application and has been awarded a Grant in the sum of $9 ,965 , to fund a Historic Structure Assessment of the house built by Thomas Skerritt, the "Father of Englewood" in 1864; and WHEREAS , the Grant p e riod runs from December 7, 1999 through November 30 , 2000 and upon completion of this Grant and based on the findings , conclusions and recommenda tions of the asse ssment, the City will apply for additional grant funding to rehabilitate the Skerritt house and surrounding property; and WHEREAS , this Ordinance will authorize the acceptance of the intergovernmental Grant between the Colorado Historical Society and the City to fund a Historic Structure Assessment of the Thomas Skerritt House ; NOW, THEREFORE , BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD , COLORADO , AS FOLLOWS : Section 1. The acceptance of the intergovernmental Grant between the City of Englewood , Colorado and Colorado Historical Society to fund a Historic Structure Assessment of the Thomas Skerritt House , attached as "Exhibit A", is hereby accepted and approved by the Englewood City Council. Section 2. The Mayor is authorized to execute and the City Clerk to attest and seal the intergovernmental Grant Purchase Order for and on behalf of the City of Englewood, Colorado . Introduced, read in full , and passed on first reading on the 15th day of November , 1999 . -1- 10 bi Published as a Bill for an Ordinance on the 19th day of November, 1999 . Re a d by title and passed on final reading on the 6th day of December , 1999. Published by title as Ordinance No.~' Series of 1999, on the 10th day of December , 1999. I , Loucrishia A. Ellis, City Clerk of the City of Englewood , Colorado, hereby certify that the above and foregoing is a true copj 2f the Ordinance pas on final reading and publis hed by title as Ordinance No . ~ Series of 1999. -2- • • • 0 /colorad~ Historical Society 225 E. 16th Ave., Suite 260 Denver, CO 80203 DATE : 10 I 2 0 I 9 9 IMPORTANT PURCHASE ORDER The PO# and Line Item # must appear on all invoices, packing slips , cartons, and correspondence . STATE OF COLORADO Buyer: - one Number: ency Contact: one Number: 303-866-2825 Pam Temple 303-866-2809 FEIN 846000583 Vendor Contact: Hank Long Purchase Requisition it: Phone : 303 762-2553 Invoice in Triplicate P.O.# 2000-HA-013 State Award # BID # ~~~~~~~~~~~~~~~~~~~~~~~~~---11To: v E N 0 0 A City of Englewood 3400 South Elati Street Englewood, cO 80110 Payment will be made by this agency Ship ~~~~~~~~~~~~~~~~~~~~~~~~~---11To: State Historical Fund INSTRUCTIONS TO VENDOR: 1. If for any reason, delivery of th is order is delayed beyond tl1e delivery/installation date shown. please notify the agency contact named at top left. (Right of cancellation is reserved in instances in wtiich ti me ly delivery is not made.) 2. All chemicals, equipment and materials must conform to the standards required by OSHA. Colorado Historical Society 225 E. 16th Ave., Suite 260 Denver, CO 80203 3. NOTE: Additional terms and conditions on reverse side . Delivery/Installation Date: F.O.B. SPECIAL INSTRUCTIONS : See reverse side for "Purchase Order Terms and Conditions". LINE ITEM • • COMMODITY/ITEM CODE UNIT OF MEASURE QUANTITY UNIT COST I agree to use any and all funds received by this Purchase Order in support of Project # iooo Hf, 013 as further described in the original project application. I also agree to the terms and conditions lis ted on the reverse of the Purchase Order and Attachment. Full Legal Name: (Signature) Position (Title): Mayor, City of Englewood Federal ID# (TIN) or SSN of Grant Recipient: 84-6000583 Date: December 7, 1999 TOTAL ITEM COST TOT.-\L $ 9 , 96 5 THIS PO IS ISSUED IN ACCORDANCE WITH STATE AND FEDERAL REGULATIONS . FOR THE STATE OF COLORADO FORM DP-01 (5/98) 395-30-55-0159 VENDOR Authorized Signature Page #J. 8223-4010 -1 ~ I E I , I « • Date November 15, 1999 INITIATED BY Library Department COUNCIL COMMUNICATION Agenda Item 10 a iv STAFF SOURCE Hank Long COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Subject Colorado Historical Society Grant for Historical Structure Assessment of Thomas Skerritt House As part of its mission to preserve Englewood's historic heritage , the City Council in April , 1999 , authorized $135,000 for purchase of the Thomas Skerritt house and surrounding lots in order to safeguard it for future generations. RECOMMENDED ACTION The Library Department recommends City Council approval of an Ordinance for acceptance of a grant award of $9,965 from the Colorado Historical Society for a Historical Structure Assessment of the Thomas Skerritt House . • BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED • Earlier this year, the Library submitted a grant proposal to the Colorado Historical Society to acquire funds for the purpose of hiring an experienced firm to conduct a Historical Structure Assessment of the house built by Thomas Skerritt , the "Father of Englewood " in 1864. During the same period , the City released an RFP seeking a bid from architectural firms with experience in conducting similar assessments. Three proposals were received , with the firm of Andrews & Anderson selected as the successful bidder. The grant period runs from December 7 , 1999 through November 30 , 2000 . Upon completion of this grant and based on the findings , conclusions , and recommendations of the architect , the Library will apply for additional grant funding to rehabilitate the Skerritt house and surrounding property . FINANCIAL IMPACT During the historic preservation assessment of the Skerritt House the City will pay $6,550 for the following related activities : 1. $880 to Andrews & Anderson , who will conduct the historical structure assessment , for rev ised Scope of Work as per Colorado Historical Society requirements . 2. $1 ,950 to Colorado Engineering & Surveying, Inc . to conduct an architectural civil survey of the Skerritt property. 3. $3 ,720 to Major Environmental Services , Inc . to conduct an inspection of suspect asbestos and lead containing building material in the Skerritt house . LIST OF ATTACHMENTS Grant Award Letter City of Engle'A'OOCI -J I • • Englewood Public Library October 19, 1999 3400 South Elati Street Englewood, Colorado 80110-2304 Phone(303)762-2560 Nancy McMillan Andrews & Anderson , P .C . 1120 Washington Ave., Suite 200 Golden, CO 80401 Nancy: FAX (303) 762-2576 As earlier promised, I am including in this packet a copy of all of the miscellaneous printed materials from our local history files on Tom Skerritt and his family . I hope that you will find some of it useful as you go about conducting the historical structure assessment of the property at 3560 South Bannock Street. I am also including a copy of our grant proposal to the Colorado Historical Fund to pay for this study. As I pointed out to you on the phone this afternoon, I had earlier received a telephone call from Amy Spong at the Colorado Historical Fund informing me of their approval of our grant request. She also sent me a revised Scope of Work document, which I subsequently faxed to you for your review. I understood from you that you would call • Amy about any questions that you may have regarding specific items listed in this revision and that you would contact either Mike Flaherty or me if such changes necessitate modifications to your original bid. As I also mentioned , I later talked with Pam Temple at the CHS regarding the timeline for signing the grant contract (which she refers to as the "purchase order"). I reiterated to Pam that the first date that we can request approval of this agreement by City Council is at their November 15 meeting . This will also require a second reading and approval by Council at their next meeting on November 29. Following that approval, I will ask the Mayor to s ign the CHF award on November 30 . Pam also reminded me that we cannot sign a contract with Andrews & Anderson until the CHS has received a signed copy of their contract. Thus, I expect we will be able to sign your contract sometime around December 1 or 2 . Please feel free to contact me if you have additional questions or requirements. I look forward to working with you on this important project. Han Long Director of Library Services cc : Mike Flaherty , Assistant City Mayager Dan Brotzman, City Attorneyt./" Ron Miller, Assistant Project Manager Steve Dazzio , Chief Accountant Carol Wilbur , Local History Specialist Amy Spong, Colorado Historical Fund Pam Temple , Colorado Historical Fund r~ Pr inted on Recycled Paper, l.:::l-l • ... • • • October 15 ,1999 Hank Long Director, Library Services 3400 S. Elati St. Englewood, CO 80110 Dear Mr. Long : CO IO RADO HISTORICAL SOCIETY Congratulations! Your application for a $9965 grant from the State Historical Fund to fund a Historic Structure Assessment of the Thomas Skerritt House has been approved. I have enclosed our most recent State Historical Fund Grants Packet, including a purchase order with instructions. The packet also includes a business card for the Technical Advisor assigned to your project. You should discuss the project with your assigned Technical Advisor before beginning work. Again, congratulations, and we look forward to working with you. Sincerely, Mark Wolfe Projects Manager Awardmemo State Historical Fund • 225 East I 6th A venue, Suite 260 • Denver, Colorado 80203 • (303) 866-2825