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HomeMy WebLinkAbout1999 Ordinance No. 079• • • ORDINANCE NO. 7!i SERIES OF 1999 BY AUTHORITY COUNCIL BILL NO . 81 INTRODUCED BY COUNCIL MEMBER GARRE'IT AN ORDINANCE AUTHORIZING THE ACCEPTANCE OF A VALE GRANT FROM THE VICTIM ASSISTANCE LAW ENFORCEMENT BOARD OF THE 18TH JUDICIAL DISTRICT. WHEREAS, the City of Englewood Safety Service Department applied for funding under the VALE Grants Program to be used for funding the Victim/Witness Program in the Englewood Municipal Court; and WHEREAS , the City of Englewood has previously applied and been granted VALE Grants for the years 1990 through 1998 ; and WHEREAS , the Victim/Witness Program in the Englewood Municipal Court has served the victims of domestic violence since 1990 ; NOW , THEREFORE , BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD , COLORADO , AS FOLLOWS: Section 1. The City Council of the City of Englewood, Colorado hereby authorizes the acceptance of the VALE Grant, a copy of which is marked as "Exhibit A" and attached hereto. Section 2. The Mayor and City Clerk are hereby authorized to sign and attest said VALE Grant on behalf of the City of Englewood . Introduced, read in full, and passed on first reading on the 6th day of December, 1999. Published as a Bill for an Ordinance on the l01h day of December, 1999. Read by title and passed on final reading on the 20th day of December, 1999. Published by title as Ordinance No . Zf., Series of 1999, on the 24th day of December, 1999 . -1- I, Loucrishia A. Ellis, City Clerk of the City of Englewood, Colorado, hereby certify that the above and foregoing is a true COP_,4fa,f the Ordinance pas ed on final reading and published by title as Ordinance No . .£!.-, Series of 1 . -2- ., • • • '· • • • VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD CONTRACT Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act, Article 4.2 Title 24 C.R.S., the Victim Assistance and Law Enforcement Board of the 18th Judicial District has made the following award: Grantee: Englewood Department of Safety Services 3615 South Elati Street, Englewood, Colorado 80110 Grant number: 00-38 Project Title: Victim /Witness Advocate Purpose o f Grant Funds: To pro vi de support for victims of domesti c violence through the court process. Services /Equipment Being Funded : .50 FTE V ict im Advocate Grant Pe ri od : January 1 to December 31 , 2000 Amount of Grant Award: $15 , 157 Quarte rly Installments: $3 , 790 BE IT UN DE RSTOOD THAT : ( 1) All d i sbursement of awards are conti ngent upon the ava i lability of VALE funds . (2) The contents of the grant application will become contractual obligations of the grant rec i p ient and are incorporated into this contract as if fully set forth herein. (3) The grant recipient is required to submit Financial Reports quarterly: April 30 , 2000, Ju ly 31 , 2000 , October 31, 2000 and January 31, 2001 for funding for 2000. The report due on January 31, 2001 shall be the year end report. The VALE Board will prov i de Fi nancial Reporting Forms. Grant recipients are required to use these forms . E x ..... I B I T A Englewood Department of Safety Services 00-38 (4) The grant recipient is required to submit Program Reports on July 31, 2000 and January 31, 2001, which address any spec ial conditions that are listed in this contract. The report due on January 31, 2001 shall be the year-end report. It shall show tota ls for the entire year and must address any special conditions that are listed in this contract. The VALE Board will provide Program Reporting Forms. Grant recipients are required to use these forms. Reports shall be sent to: Francie Miran , Grant Evaluator VALE Board District Attorney's Office 7305 South Potomac Street, Suite 300 Eng le wood , Colorado 80112-4031 (303) 643-4600 (5 ) Failure to submit these required reports on the dates due ma y result in termination of the grant award, return of awarded funds or the l oss of future funding by VALE. I • (6 ) Spec i al cond ition s for the award which have been st ipulat ed between the VALE • Board and the grant recipient are as follows: None (7 ) Any equipment purchased with VALE funds must rema i n with the gran t rec ipient. Equipment must be used for the purpose designated in the grant application. Any use by others or transfer of ownership must be reported to the VALE Board, in writing, prior to the occurrence of such use or transfer. The Board may approve such use or transfer or may request return of the equipment. (8) Anv change in the use of grant funds shall be approved by the VALE Board. The request for such change shall be in writing. Approval of the VALE Board shall be obtained pr ior to any such use. (9) Amendment of any other terms of this contract shall have prior approval of the Board. Requests for amendment shall be in writing. ( 1 0) The grant recipient shall Submit written ·notification by December 1, 2000 to the VALE Board it' the grant recipient will nav'e any remaining funds at the end of the grant period . -• • • • Englewood Department of Safety Services 00-38 All unused funds shall be returned to the VALE Board unless the grant recipient makes a request in writing for use of the funds beyond the grant period and such request has been approved by the VALE Board. Such requests shall include: The amount of remaining funds How the funds will be used When the funds will be expended Why the funds were not expended. Such request must be rece ived on or before December 1 , 2000. Upon re~e i pt o f the reques t, the VALE Boar d sha ll decide whether to grant or den y • the request w ithout furth er prese nt ati on or hea ri ng. ( 1 i) The gran t rec ipie n t ag r ees th at all f unds rece iv ed under th i s gra n t sh a ll be ex pended so lely for the purposes st at ed above and t h at an y funds not so expended , inc l ud i ng funds lost or di v erted to other purposes , shall be repaid to the V A LE fund . ( 12 ) The grant rec i pient agrees to comply with the letter and sp i r it of the Colorado A nt i-discriminat ion Act of 1957, as amended , and other applicable law respecting discr i mination and unfa i r employment practices (C.R.S. Sec. 2 4 -34-402 ) and req ui red by Execut ive Orde r, Equa l Opportun ity and A f firmat ive Act ion, date April 1 6 , 1 975. ( 1 3 ) Non-comp l iance w it h any port ion of !his contrac: may result i n: Withholding of funds The grant recipient returning money to the VALE fund Other action as deemed necessary by the members of the VALE Board Any combinat ion of the above. -· ( 14) All grant rec i pients shall make available to the Board or its authorized des ignee all current books , records , procedures or .other ir:iformat i on relative to the grant application and implementation. .. ,.. ·' ( 1 5 ) The funds granted by th is contract for Victim. Services . ~hall _b_e 9isbursed in ' • • II t L. -• ' • ' • '"1 ' quarterly installments pending VA LE Board approval. pf all.' r~,qui[e.d ~ep ·orts and verification of expenses. The funds granted by thi s · corifr'act fo'r equipm·ent may be dispersed by a s i ngle payment for the full amount, pending VALE s ·~:ard approval · of all required reports and verification of expenses. Englewood Department of Safety Services 00-38 The grant recipient, through the following signatories, understands and agrees that any VALE monies received as a result of the awarding of the grant application shall be subject to the terms of this contract. @d@_. Project Director ~~~cer Author izing C fficial Thorras ._;. Burns , May or John C. Bennett Chair, VALE Board Authorized Official : The authorized offic ial is the person who is. by virtue of such person 's pos ition , auth or ize d to enter into contracts for the grant rec ipient. This could include : Mayor or City Manager. Chairperson of the County Commiss ioners , District Attorney, President or Chairperson of the Board of Directors, Superintendent. or other Chief Executive Offi cer . Financ ial Officer: The person is responsible for all financial matters related to the program and who has responsibility for the accounting, management of funds , verification of expenditures , audit information and financial reports. The person who actually prepares the finical reports may be under the superv ision of t he Financ ial Officer . The Financ ial Otticer must be a person other than the Authorized Official or t he Project Director . Pro ject Director : The person who has direct responsibility for the implementation of the project. Th is person should combine knowledge and experience in the project area with ability to administer the project and superv ise personnel. He /she shares responsibility with the financial Office for seeing that all expend itures are within the approved budget. This person will normally devote a major portion of his/her time to t he project and is responsible for meeting all report ing requirements. The Project Director must be a person other than t he Authorized Official or the Financ ial Officer. • • • • • • ... . COUNCIL COMMUNICATION Date Agenda Item Subject December 6, 1999 10 a iv Approval of VALE Contract Initiated By Staff Source Department of Safety Services Susan McDonnell Victim/Witness Services Coordinator COUNCIL GOAL AND PREVIOUS COUNCIL ACTION Counc il approved a similar contract in 1998. RECOMMENDED ACTION Approval of the contract with the Victim Assistance and Law Enforcement (VALE) Board for awarding of v ict im assistance funds. BACKGROUND , ANALYSIS, AND ALTERNATIVES IDENTIFIED The Department has been receiving VALE monies for the past several years. Last year was the first year that the VALE Board requested Council's approval. These monies are used to fund 50% of our Victim/W it ness Advocate 's salary. FINANCIAL IMPACT The C ity will rece ive $15 , 157 in VALE monies in quarterly installments of $3, 790. LIST OF ATTACHMENTS VALE Contract '' . f .. , ' j ''"'.!•":\ ......