HomeMy WebLinkAbout2003 Resolution No. 036•
CONTRACT. NO, !S--j co'3,
RESO LUTION NO. ~
SE RI ES' 200 3
A RESO LUTION A \\'ARDl NG A NEGO TI ATED ON TRA CT FOR I' RC l-li\SE OF GAS
GOLF CART S FOR \IULTIPLE YEARS BY TI-I E CITY OF ENG LEWOOD . CO LOR ADO.
\VITI I E-Z GO Ii STEAD OF Tl-IE COMPETITIVE BID PR OCESS UN DER SECT ION I 16(bl
OF THE HO~IE RULE CHARTER A. D SECT ION 4-1-3-1 OF Tl'E ENG LEW OO D
MUNI CIPAL CO DE .
WHERE \S, 'Sect ion 116 (b) or the Eng lewood Home Ru ic hart er and Sec ti on 4-1-3-1 ,
En glewoo d Muni cip al Code 2000 , all ow co ntra cts for purchas..: of spe cia l equ ip ment to b..:
ncgo1i :ucd. prov ided that co nt rac ts for whi ch no cu mp c.:ti tivc bid s have bee n reque sted have been
.ippro vcd by reso luti on whic h shall declare th e reaso n fo r ex cep tion to th e co mp et iti ve biddin g
requi re ment ; and
WHERE AS. the City or Engle woo d has a tota l 0cet of 72 go lf ca rts ; and
WHEREAS , th e cu rrent rcpla cc m..:nt sc hedu le is ba sed on co mplet e n.:p lacemc nt of all
cart s every six years; and
WHEREAS . the Cil y is sched uled to purcha .1 e 12 new go lf carts to mai ntain it s current
fle et size and rotation sc hedule .
NOW. THEREFORE , BE IT RESOLVED BY THE CIT Y COUNC IL OF TH E CIT Y OF
ENGLEWOOD , CO LORADO , THAT :
Sec ti on I . The Park s and Re cre ati on Ocpartmenl is hereby au th oriLcd to nego ti ate a
co mract for purchase o f 12 new golf ca rt s ,rnnuall y pu rsuan t to th e co ntract attached as Exhibit A,
in li eu of th e co mpe titive bid proce ss as all owe d by Sec ti on l 16(b) o f the Englewood Home Ruic
Chart er and Sec tion 4-1-3-1 orthc Englewood Muni cipal Co de 2000 .
ADOPTED A;-.ID APPRO VED thi s 17•h day or March, 2003 .
COi\'TRACT
C ITY OF ENGLEWOOD. COLORADO
THI S CON TRACT . made and entered int o thi s __ day of ______ , 200 3. by
and bcnvcc n tht.: Cily of Englewo od. a muni cipal i.:o rpora1i on of !he Sim e of Co lorad o. herci nntter
refe rre d to as the "City'. pa rt y of the lirst pa rt . ~md E-2 -G o. a Div is ion o fTc:xtron. Inc., 586 7
Broadwa y. Denve r. CO 802 l 6. hcrcinalh:r rctcrrcd to as tht: ·'ve ndor .. , party of the sc:co nd pa rt .
WITNESSETH :
PROJE CT : PURCHASE OF MOTOR.i ZED GOLF CA RTS
WHEREAS. purs uant to authoriz at ion by [he Eng lewood Cit y Cou ncil, thi s Contract is
awarded to the ab ove-named Vendor for th e purcha se of motori zed golf ca n s.
NOW, THEREFORE, in consideration of 1h e compensatio n to be paid , the Co ntract. the
mutual :1grccmcnts hereinafter contained arc subject to the tenn s herein aft er slated :
A. Co ntra ct Documents : It i:-; agrcl!d by the pani cs heret o that the fo ll owing li st of
insm1mcnt s, drawing s and document s whi ch are attachl!d hereto, bound herewit h or incorporat ed
herein by referen ce co nstitute and shall be referred to either as the Co ntract Documents or the
Co ntract and all of sa id instrument s. drawings. and doc ument s tak en togethe r as a who le
co nstitute th e Cu ntr ~H:t bc twcc n thc p;1rt ics here to and they arc as full y a part o f 1hi s ag ree ment as
if1hc y wcrc sct o ut verbati m and 111 full hcrcin :
C\mtract (tl11 s in strument)
Ge nera l Cumli1iuns
Oc1ai lc d Spe1.:i tic at 1uns
B. Sc,ipc o f Work : Tile Ve nd or ag ree s to and shall i'umi s h all eq uipmen t and
cv ·.ryt hin g ne 1.:essary for .mJ required 1u J o . pcrt'om1 ;md co mplete ali the wo rk de scribed. sct
fon h. shown :1ml 111dudcd 111 ~.11d L\m1ract Documents.
C. T cnns l)f Pc rll1rm;1m.:I!: Th e Vcnd or ag rees 10 co mpl ete th e deliv ery of thi s
cquipmi:nt unth:r thi s Cl>ntract wuhin Thirt y to Furty-li vc d:.1ys from being no tified oftht!
an:l:pmncc of tht s Cu n1r :11.:t.
0 . Tcm1s nf P:tvmcm . Thi: Ci ty ag rccs to pa y the Vendo r fo r thc ddi \ t.:ry of ;111
l!q_u 1pmt.:nt rt!qut:stt.:d unJt.:r 1h1 s i.:ont ract. .lnd the Vc nd or agn:e s to accept as his fu ll and o nl y
co mpcnsau on there for such s um 0 f mon.:y as sct forth in the g.:nera l conrtiu ons att :iched her uo.
thc cota l cos c tht•r :!u fbl!in~ :1s s1atcJ for cac h gol f ca rt is S3530 .00 witf. a trade -in value o f1 he
cans being n:placcd 1s S 1050 .00 for .1 s1.x-ye :1r-old cart and S 1500 .00 for a five -ye ar-o ld c:ut .
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• E. Co ntra ct/ . ..\g rcement : It 1s ag ree d th at thi s will be a mu luple •y c:ir :1ward to all ow
fo r pu rchases fr om 1hc Vendor fo r thl! fo ll owi ng number ol ycar s:
Year Quanliry Desc ription Price
2003 12 Gas Go lf Ca ns $3 .53 0.00
2004 12 Ga s Go lf Can s $3.530 .00
2005 12 Ga s Golf Ca ns 53.6 10.00
20 06 12 Gas Go lf Ca ns S3.69 0.00
200 7 12 Gas Go lf Can s S3 ,7 70.00
200 8 12 Ga s Golf Ca ns S3.8 50 .00
Pric e adjustme nt s co uld be negotiated. if necessary , fr om year to year a:; agre ed upon by bo1h thr.:
Ci ty and the Ve ndor. Th e cost is to be based on doc um ent ed indu stry price list s for 1hat yea r. At
any tim e during this Co ntra ct shou ld th e City not be pleased with the se rv ice, product or thc
product ceases to meet the minimum spec ifications , the City may te nn inate th is ag reement by
givi ng thirty l)O) da ys· noti ce in writing to the other party of it s inte r.tion to do so .
F. Appro pri atio n of fu nd s: Notwi th standing anyt hin g co ntained in thi s Co ntra ct to
the co ntrary , in the eve nt no fu nds or in sufficient fun cls arc app rop ri ated and budgeted by the
gove rn ing bod y or arc otherwise unavailable by any mean s whatsoeve r in any fo ll owing fisca l
period fo r which ap propri ati ons were rec eived wi th out penalty or expense excep 1 as 10 th ose
porti ons of the Contract or ot her amount s herei n for whi ch fu nds have already been appropri ated
or are 01herwise availab le . The Ci1y shall immed ia1e ly no1i fy E-Z-Go . a Divi sion ofTextro n or
its assignee . of suc h occ urrence in the eve nt of suc h te rmination .
G. Guaranteed Repurchase Prict!: The Vendor wi ll re purchase their •.quipment fr om
the City within six (6 ) yea rs of purchas e for no le ss than a spc;cilied amo unt (as stated on the 8 1d
Proposal), provided the eq •Jipment has been reaso nab ly operated and maintained . tlrnt it doe s not
l!xcecd a specifie d age (s ix (6) years). The Ve ndor has no obligatio n to rep urchase t:quipm ent
that is de stro ye d or dama ged to the extc n11h at i1 ca nn ot be repai red 10 goo d operating co ndit io n
or has be l!n abu sed or mi sused. Equipm ent must be in reasonab le o pera ting co ndition fo r its ag '!.
Tht! City 1s not o bli ga ted thro ugh this ag reeme nt to se ll th e eq uipment onl y to the vendor .
H. Conlrac1 Bin~ It is .1 grei:d that th is Co ntra ct shall be bindi ng on and inure to
the be nefit of 1he parties hereto. their heirs, l!xcc utors , aJrnini st rators, ass igr,s and succt:ssors.
I. WIT NESS WHE REOF . 1hc panic s ha ve cause d the se prc sc n1 s 10 be s,gn,d per so nall y
or by their dul y auth orized o fficer s o r agen 1s and th ei r sea ls affixed and au ly a ucsted the da y and
yea r lirst abo v ~ written .
CITY OF F.>lGLEWOOD , COL ORA DO
PARKS A>l D RECREATIO N DEPA RTME>lT
E-Z-GO
Co mpan y or Corpora1 ion
'', .. ~~'""
c rn o, ::::-:G:i:wo oc
A. All ~ni:J :eq~~st~c =~ be ~ew a;.c a: rr.ar.u fa c tur er '3 cu=:en :
model .1.~ p:oduction a: :~a time:! de:i vary , and s~andard
e~~i~:nent, ~n .:.e~3 c:nerwlse ~pec i !.:.ed .
9 . Vehicl.es /eqla pme nt mu st co nf o :m to all lr,cest federal :1occr
Veh.l.=!~ Sa~ecy Sca nda.rds, 0.5.!'LA St3.nda!'d!, whe:e .app l.:.cable,
mu s:: be included ·,1het h er o r not speci:.!.ed. All units must. :neec
EPA r.oise le•,e l standards IDBAI.
C. 'leh.1.cles /equ .:.pme nt mu3t be =omgl ~c :;.:.y wa!S h ed a:"ld .,e:v::.::ed in
accord a nce wi th stan ca r d man u :'act:.J ra: • s ore-':ie.!.iv e::,,
!i pec :i. f i=a t.!.on s, 1.nc !.uding current State and Teder3.l Sa~ety ar.d
ami3:5.:.o ns .inspectio:1s, whe re 3ppli.=~b .:.e . A for-..:y -f:.,,e (45 ) d~y
oermit i s t o be inc~uded f ~r each ~n i t. Li.~e sheets showi~g
~l l compor.e:1:s of eac:i unic ar~ to be fur:iished ••ith each ur.it
de l ivered. !he right ts r2ser~ed :o assess :he !el :~n; d e~!a:
fifty doll ar• (550.00) per an1c i~ the pre-de live :y :s ~ot
compl e::2.
D. Manu f ac:urer'3 3ta ndard war ra~t ies to ~e supp l :eC . The
war:ancy shall net s ~ar~ ~n :il f~~a! a c ceptance by t~e C.:.c y of
E:nglewo od a no an y cra nspor:acion o r cowing req'J1red for
war=ant/ r e pa i= shal.!. :le sup?l.:.ad at nc add :.ti.or.a: co~t t.o t :ie
c:.cy
_. Va hic l -as /t!c;:u1pme nt .J.=e t.:i be del :·te r ~d :a 2d00 Set:.:!': ?!3tte
~.:.·1e::-O:i 11e , E:1g l awood, .;u!.o:-adc, 801 :.0 , or as indicated on the
1?urcha ::1 e Or d er .
. . All paF e r wo :k ~nc.:.t:.d !ng dppl :cati o~ !~= :~cl e, ce r:i!.:.=a t i o ~
c~ o :~g:n, ce r ::~i~a:~on o~ we i gh : [i~ applicable ) an d ~a r:a~:y
pa;:e :s !h.3.:..:. J.ccomf:3.n y :!Jc:'\ vehiclie l.:pon de l i ve :y ir. o :-:.ie:-::
ob tain o~~e=~~~F pa ;ers .
G. A.:.t dr~a=~ ?=~~OSdl~ ~hal: ~c : be =~n !:de:~d ~n:2!~ ~~:l ee ::r .
~o o =a , :e l ~,;;=ap h .:..c ~: ::'3 x ?:o po~a!s or :ncCif !.c ac:ons s r.al .: oe
co~.s :.dereci .
... The City :esa:v ~5 t~e ri;~t c~ ~egc ~~a :~ a ddi c!o ~a: opc:o~s
w~:~ t ~d 3~~ces s ~~l ~a ~dc : at :~e ::me :he o :de= ~5 p:acad.
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Ci ty of Englewood
Gene ral Conditions
ea ge Two
-Th e :i :y of Eng l ewood r e:se r-,e:, t:\a :i g ht. t o a:sse!ls the se l li:,g
dea ler a penalty i! their delivery date :snot met . This
prov:sion ,hai l appear o n the pu rch a$e o r de:, if applicable.
J, In mak :ng a f i na l decision and award t~ the l owes t respons ible
and best bidder, the City s ha ll take into :onsideration Loe
fol low:.ng fa.ct o r:s : pr ice, del!.·1 ery t ime , i.:mformanc a to
spec i :~cat:ons , dealer's par~s inventory and supply histo ry for
1:he unit make, per!orma.ncC! o! che unit in rela.cion to it:' s
intended use. The performance !acto: may be evaluated by an y or
all of t he fo llowing : actua l t est, i ndepen dent test data,
inqui~~es to o che r fleets us i ng the uni~, and when available,
act ual perfor~ance i n the city's fleet .
WGINE :
cam .
ENGINE /NOIS E :
BORE & STROKE:
D!SPLACEMENT :
HORSEPOWER:
COOLING:
LUBRICAT!ON :
C'!l.INDERS:
IGNI':'!ON :
TORQUE CO NVERTER :
DR I VE TRAIN :
CARBURETOR:
;;::..2CTR i o.L SYSTEM:
TRM!SAX:.E :
BRAJG::S :
dl!.11
release
SUSP!..."IS:ON :
hy:i=-au::..:
MINIMUM SPECI:ICATIONS
MOTOllIZZ!l GOLP CAllS
4-Cyc~e. =yl:nde~ in -line ov erhead
~oi se l e v e l shal: nee exc eed 70 c..t:a at
25 feet. Engine to be a f o ~r -cycle wi :h
~he lowest HC emission ava i lable .
2 .52 X l.77 in .
295cc .
8 .5 at 300 0 i!PM .
Fan cooled
Oil pump wi th Eilter screen .
Die c ase a luminum wi ch case i=on liner .
Blectronic , breakerless
Automat ic, variable speed dry type
Fully automat i c, ccn~!n~ously varia.ble
tr3r.smission, :crward and r eve rse .
La rge vencur ! fixed jet floac bowl with
separate fue l pump.
&x=er~al star~er-generator, compac ~ 12V
ma~ncenar..ce free bacce:y, heavy ducy
fo rwar:i/?:eve?:s ,., switch, 260 CCA battery
•Mi :.~ 30 minuce re:serve .
Hi gh ef:ic~encJ ~e:ical gear with speeci
sendi ~g governor , :4 .78 to l ~acio.
Auto-adjusting mechanical d::-um _:y'r.e ,
r ea:-whee :i. brakes with over 47 sq . 1.nc,.
swept: ar~a . Automatic hi:1 brake:
with self -compensating system. Ncr.-
asb~stos :ini.ng.
A.d :usc1b l e :o 12 MPH, gover=ed .
l ea~ springs wi:::
sh=cks ; =ea=·c=i: springs w~c:: hyCrau li:
o~~P :ype shcc~ a.bscrb~r9 .
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• MDIDlllX SPICI~ICArIONS
ICOTOIUZE!l GOLi' CARS
IIAGI TWO
STEERDIG :
LOAD CAPACITY :
C:-{ASSIS:
GOLF CARTS :
TIRES:
TRADE IN :
ACCESSORIES :
Automa:ic type doullle reduction rack and
pinion.
800 lbs. i~cludir.g operator, passengers
and accessories .
All steel with replaceable panels.
Welded high yield struc:~ral tw::u:ar
St::!!:e l.
To be new unused 1996 models .
18 X 8.5 X 8 ?ewer Rib.
9 -1991 E-Z GO Carts.
2 -1992 Club Car Carts
sweater baskdts , scuf: plates and cops
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COUNCIL COM M UNICATI ON
Da te:
Ma rch 17, 2003 I
Age nda Item : I Subj ec t : 2003 Golf Ca rt Pur chas e
10 c , ,vlult i-Year Con tra ct
In itiated Ry:
D epartm ent of Parks & Rec rea tio n I
Sl aff So urce :
l err ell Black , Direc l or of Parks & Reueal ion
Da \e Lee, Manager of Open Soace
COUNCIL GOAL AN D PR EV I O US CO U NCIL ACTION
1997-02 -12 E-Z G o go lf earls were purchase d eac h year.
19 6 -1 I E-Z Go golf ca rt s were purchas ed.
1995 -i 5 E-Z G o golf car \S were purchased.
1994 • 15 E-Z Go golf ca rt s were purch ased.
1993 • 10 E-Z Go go lf carts were purchased.
1992 · 10 E-Z Go go lf ca rts we re purchase d.
1987 · 20 E-Z Go go lf car ts were purchase d .
; ,86 • 21 E-Z Go golf ca rts were purcha sed .
1985 • 19 E-Z Go golf carts were purcha sed.
1982 • 60 E-Z Go golf carts were purchased .
RECOMMENDED ACTION
Rec omm enda tio n from th e Park s & Rec rea ti on Department to ado pt a reso luti on con tinuin g a mu lt i-
yea r co nt ra ct to E-Z G o Colorado for th e purchas e of 12 new motori zed go lf ca rts.
BAC KGROUND. ANA LY SIS. ANO ALTERN ATIVE S IDENTIFIED
Th e Eng lewood Golf Cou rse has a total fl ee t 0f 72 golf carts . The current rep lace ment sc hed ule is
bas ed on compl ete repl acement of all ca rts ev ery 6 yea rs. From I 988 to 199 1 no go lf ca rts were
purcha sed. This yea r, we are purchas in g 12 new go lf car ts to main tain our current fl ee t size and
rota ti on schedu le of eve ry six yea rs.
Th e co n!ract agreement between th e City an d E-Z Go Co lo rado is a renegoti ati o n of th e 1997 golf
ea rl purcl ·ase ag ree ment and refi ec ts a sole-s our ce purchas e agr ee n-ie nt betwee n th e two parti es.
FIN ANCIAL IMPACT
Fu ndin g for th e golf ca rt s is in lud ecl in th e 2003 Golf Co urse M aint enan ce Budget.
The purc hase pri ce per ca rt is S353 0.00 and the trade-i n valu e of th e car ts being repl aced is
S 1050.00 for a si x-ye ar old cart and S 1500.00 for a fi ve-yea r old cart .
LIST OF ATTACHMENTS
Memorandum
Pu rchase Contrac t
MAR·· 10-2003 MON 01: 59 PM ENGLrn OOD REC CENTER FAX NO, 3n:7622688
MEMORANDUM
TO: Jerrell Black, Director of Parks & Recreati on
FROM : Dave Lee, Manager of Open Sp ace
DA TE : Dec ember 26 , 2002
SUBJECT : Golf Cart Contract
The contract for purchasing golf carts expires this year. The oriiinal contrac t started in
1997 with S one -year extensions to the con tract. E-Z Go Colorado would like to offer the
City the sam e contract and pricing as we recei ved from 1997 through 2002.
I believe this offer is an outstanding value that the City sho uld take advantage of. The
qual ity and reliability ofE-2 Go Golf Carts is documented through the study that waa
performed by Fleet Councilor Services and through our own maintenance and repair
rocords .
I am currently not aware of any other company that is willing to sell their product in 2003
at 1997 prices . Below are a listing of purchuca we have made in the past and our coats
for n,.<t year and future years . Prices do not include ti'cight charges.
Year Qu111tlty Description Price
1997 (03) 12 Gas Golf Carts $3,530.00
1998 (04) 12 Gas Golf Cans $3,530 .00
1999 (OS) 12 Gas Golf Cans $3,610 .00
2000 (06) 12 Gas Golf Cans $3,690 .00
2001 (07) 12 Gas GolfCaru $3,770 .00
2002 (08) 12 Gas Golf Carts $3,850.00
In addition , E-2 Go Colorado is offering the same trade-in value that we have always
received through the original contract, $1,050 .00 trade-in for 6-year-old carts and
$1,500 .00 for 5-year-old carts .
You may also recall that in 1997, requests forbid wOR sent to 3 golf cart vcr~ors . Th e
only bid that we received back was from E-Z Go Colorado . No other vendor was
interested in bidding bccau•e E·Z Go Co lorado is a wholesale dealerohip . Other
companies cannot match their wholesale pricing .
If you have any further questions, please let me know .
P. 02
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