HomeMy WebLinkAbout2003 Resolution No. 074•
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Rl,SO LL!TION NO . /Jc/-
SERIES or "003
A RESOLUT ION AUTHOR IZING THE CO LLE Cl IVE BARGAI NING CON TRACT
BETWEEN TH E ENG LEWOOD POLI CE BE :S H IT ASSOCIAT ION A:SS D THE CITY OF
ENG LEWOOD FOR THE YEARS 2004-"005 .
WHEREAS , the previo us Coll ec u ve Bargain in g Contract with the Eng lewood Police Ben e fit
Associ ation was for the years 2002-2003: a nd
WHEREAS, th e Cit y or Englewood and th !.! Eng lewood Poli ce Benefit Asso ci:11ion entered
int o nl!gotiat ions in Ma y. 2003 in acco rdan ce with the Englewood City Hom e Ru h! Chancr; ;md
WHEREAS, imp asse was declared whe n the pan ics cou ld not agree on certa in eco nomic
issues; and
WHEREAS , the impasse was re so lved and th e members of th e Eng lewood Police Benefit
As so ciation have dul y ratified , by a m.ij orit y of the members, the Co ll ective Bargaining Co ntrnct ;
and
WHEREAS, thi s Co ntra ct provide s, among oth er cha nges, a zero percen 1 (0 %) in crease ove r
th e 2003 ba se wage effect ive January I, 2004; and
WHEREAS, wages for 2005 wi ll be negotiated in 2004 .
NOW, THEREFORE , BE IT RESOLVED BY THE CIT Y COUlsC IL OF Tl-IE CITY OF
ENG LEWOOD , COLORADO, AS FOLLOWS :
Section I. The Ci ty Co un cil of the C it y o f Englewood. Co lorodo hereby approves the
Co lle ctive Bargaining Co ntract between the Eng lewood Po li ce Bcncfi 1 Association and the.: C it y
of Eng lcwood fo r January I, 2004 throm;h Decembe r 3 1, 2005 . attached hcrclo as Exhib it A.
Section 2. Th e Mayor and the C it y Clerk arc hereby au th o ri zed to s ign and an cst 1hc
Co ll ecti ve Ba rga ini ng Contr;1ct between the Eng lewood Po li ce Benefi t Associa tion and the C it y
of Engl ewood. Co lorado .
ADOPTED AND APPROVED thi s 18'" c f Augu st 2003
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• I. Loucris hi a A. Elli s. Ci1y Cle rk fo r,1)9'Ci1 y of Englew
above ,s n true copy of Reso luti on ':-Jo .4series of 2003 .
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CONTRACT BETWEEN THE
CITY OF ENGLEWOOD
AND THE
ENGLEWOOD POLICE BENEFIT ASSOCIATION
FOR THr YEARS 2004 -2005
This tcproduction of the 2004-2005 Contract has been prepared by the Human Resources Department
ior distribution to all cm·ered Police officers so tha t everyone will be awore of the rights and benefits
co nuined herein .
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ARTICLE I
ART ICLE2
ART ICLE3
ART ICLE4
ARTI CLE 5
ARTI CLE6
ARTICLE 7
ARTI CLE 8
ARTIC LE9
ARTICLE 10
ART ICLE II
ARTI CLE 12
ARTI CLE 13
ARTI CLE 14
ARTI CLE 15
ART ICLE 16
ART ICLE 17
ARTICL E 18
ARTICLE 19
ARTICLE 20
ARTI CL E 21
EM,_];;
DURAT ION OF CO TR,\CT ......................................................................... ?
RECOGN ITI ON .................................................................................................. 3
EMP LOYEE RIGH TS ...................................................................................... 4
SEN IO RITY ..................... . ············"""''''''""'"""'" 5
HOU RS O F WO RK ................ . ······································· .. 6
BID DI NG PROCE DURE S FO R SHI IT ASS IGNMENT ............................ 8
SPEC IAL ASSIGNME NT ................................................................................... 9
LAYO FF ........................................... . .................................................. 10
COM PE NSATION ............................................................................................ 1:
ME RJ T PAY ......................................................................................................... 12
OVERTIME WO RK ........................................................................................... 13
CALL BAC K ........................................................................................................... 14
STAN DBY .............................................................................................................. 15
ACTING PAY ..................................................................................................... 16
CLOTHING ALLOW ANCE ........................................................................... 17
ANN L'ALLEAVE ................................................................................................ 18
HO LID AYS ........................................................................................................ 20
AD MINISTRATIVE LEA VE .......... . ......................................................... 21
MILITARY LEAVE ........................................... . ...................................... "
FUNERAL LEAVE ............................................................................................ 23
J URY DUTY .............. . . ................................................................... 24
ART ICLE 22
ART ICLE 23
ART ICLE 24
ARTI CLE 25
ART ICLE26
ARTI CLE 27
.\RTI CLE28
ARTI CLE29
ARTI CLE 30
ARTI CLE 31
ARTI CLE 32
ART ICLEJ3
ART ICLE 34
ARTI CLE35
ARTI CLE 36
LEA \/ES OF AB SE NCE (WITH UT P1\ Y)
PERSONAL LE:\ VE
SHOR T TE RM DISAB ILl "JY ( STD) ... .
WC 1ilKE RS' CO MPENSA TION .......... .
INS URANCE ...
.25
........ 26
. ........................... 27
...:9
. ..................................... 30
RET IRE E HEJi'.-, '. INSU RA NCE .............................................................. 31
PENS ION / llETlllEMENT PLI\NS ............................................................... 32
RULES AND REGU I..AT IONS ......................................................................... 33
TUIT ION REmIB URSE MENT ...................................................................... 34
DUES DEDU CTION ......................................................................................... 35
ASSGC IA TI ON ACT IVlT!ES .......................................................................... 36
LETTEI OF CO RRE CT IV E ACTIO N ........................................................... 37
DI SCI PLI NA RY ACTI ON.................. . .......................................... 38
c..,RIEVANCE PRO CE DURE ......................................................................... 39
EXCLU SIV ENESS OF CONTRACT ............................................................. 41
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CONTRACT BETWEE N THE
CITY OF ENGLEWOOD
·r1Us Conuact entered in to b }' the Ciry of E nglewood , Colorado, and the Englewood Po lice
Be nefit Association ha s a s it s purpose the promo tion of haanoni ou s relatio ns betwee n th e Ciry of
Englewoo d Jnd its employees, a fair and pc:t ccful procedure fo r d1c re solutio n o ( differences; the
es tabli shment of r~ucs o f p:iy and h ours of wo rk, and o ther conditio ns o f employ ment muruall y agreed
upo n.
Except where limited by ex press p rovisio ns else where in thi s Contract , no thing in this Contract
shall be construed ro restrict, limit or impair the rig hts, powers a nd autho rity o f the City as gra nted to it
by constitutional provi!iion, statut e, ordinance , charter o r special act, th e exclusive power, duty and
rights to;
A. Determine the overall miss ion o f the City as a unit o f government.
8. T o m aintain and improve the efficicnC)' and effectiveness o f C ity o pera ti o ns.
C. To determine Lhe services to be rendered , th e operations to be performed, Lh e
technolob')' to be utilized, o r the matters to b e budgeted .
D . T o determine the overall methods, processes, means,job cl ass ific ations o r personnel by
which City o pera ti ons are to b e conducted.
E. To direct, supenrise, hire, promote , tran sfer, assign, schedule, ret.'li o r lay -o ff c mplo)'ees.
F. To susp end, discipline, disch arge, and demo te for caL:se, all full-time permanent
cl ass ified employees.
G. To relieve employees from duties because oflack of wo·, o r funds, o r under co nditions
where the C ity determines cuminued wo rk would be in efficient o r nonproductive.
H . To take whatever o ther actions m ay be necessary to carry o ut the wis hes o f the public
n o t otherwise specified herein o r limited by a coll ective ba rgaini ng contract.
I. To take any and all actio ns to carry out tl 1e mi ssio n o f the C ity in cases of emergency .
J. J\ , co ntained herein slrn ll precl ude d1e C ity fr o 111 con ferring with its employees fo r
purpose s o f dcve lop111g p oli c ies to cffectu:1te o r imple m ent any of the a b ove enumerated rights .
ARTI CL E I. D URATI ON OF CONTRACT
A. ·nus Contrac t shall take effec t o n J anuary I, 2004 and shall co ntinue in fo rce to and
including Dece mber 3 1, 2005, provid ed th at cilhcr party ma y re open fo r ncgorintio n Article 9,
Compensa tio n, and Article 26, Ins uran ce , by g iving wri tten no ti ce of mtcnt to ncgotin tc any o r all o f that
Arti cle pri or to May 15, 2004 . Such no ti ce shall stat e the rea so n for re openin g ncgo tfa.rio ns, bur such
Stateme nt shnll no t cntit1 c r.hc other party to refu se to nego tiate . Any such negotiati ons sh:i.ll proceed as
provi ded in the City Charter.
D. 'fnis Co ntra c t, or any part of it, may be terminated o r renegotiated at any time by murual
co nsent o f both parti es .
C. If any articl e o r section o f this Contract sho uld be hel d invalid by opera tion oflaw or the
District Court , or if compliance with o r enforcement o f :my article o r section should be rc strni ncd by
such District Court, the remainder of this Con tract shall not be affected th ereby and tlu s Contract shall
remain in full force and effect, and the parties shall promptly negotiate for the purpose of attempti~g to
arri,·c at a mutuaU y sati s fact ory replacement o f suc h article o r sccti ,
D . The panic s agree and und , 1 Jtand thnt prO\ris ion s rd~1 ing to rmpl oyees covered by tlu s
Contract shall in no way displace or modify present or future statutory or ca s,· 1:-:,, of the State o f
Colorado.
E. lbe parties ackn owledge that during negotiati o ns ~:hich r •suited in this Co ntrac t had
the unlimited right and o pportunity to ma ke demand s and pro :~0~;1 L; "'~!./'; rr !;pcc t to any subject or
mancr appropriate for negotiatio n discu ss ions and that the und ersran ding,; ,1.nd agree ments arrived at by
the partie s after thi s exercise o f th at right and o ppo rtunity arc ::ct fonh in this Contract.
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ARTI CLE 2. RECOG N ITION
TI,e City recogni,es the E nglew ood Police Benefit Associati on as th e employe e organi zation
certified by the City of Englewood as the exclusive repre se nrative for sworn Po lice empl oyee s within the
foll owing bargaining unit:
Included:
Excluded:
AU fuU -rime, cla ss ified sworn poli ce o ffice rs bel ow th e ra nk o f Sergeant o f the
City Police Division. (See City Charter, Article XV . 137 :2 (b),(c)
@www engl ewoos!gov.o,g/finan ce/codc-intro.htm)
All others.
ART I CLE 3. EMPLOYEE RIGHTS
1. A full -time clas sified empl oye e who is no t a confide ntial emp loyee , a managerial
employee, or a supervi sor shall have the right:
A. To fonn, join, supp ort or participate in, or to refrain fr om forming , joining,
supp orting, or pa rci cipacing in any empl oyee o rga nizati on or its law ful activities.
B. Bargain co ll ectively through their certifie d emp loyee representative.
C. No em ployee shall be interfered with, restrained, coerce d or discriminate d
again st because of the exercise of the se rights nor sha ll th e tight of an individual
employee to di sc uss emp loy ment co ncerns with the City be infringed upon .
2. The City and the Englew oo d Police Ben efit Associa ti on mu tua lly agree that a fair and
irnpartiol in ves tigation of officers is deemed app ropri:ite and necessaty. A written oc,licy ha s been
deve loped and included in the operations man ual sp ecifically addressing the iss ue of ,c1i11;n.istrative and
criminol investigations and employee rights. No L,1,?.cs will be made in this polic)' 111,rho ut prior
consultation and review with association representath•~(s).
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ARTI CLE 4. SEN I OR ITY
Fo r the pu rposes o f thi s Con trac t, se niority shall be determined fir st b)' length of continuous
fu ll .time se rvice with the Ciry Po lice Divi sio n according to rank and second b)' length o f continu ous
full.tim e service with the City Police Divisi o n fr om the first date o f hire , provided th e ··mploycc
succe ss fully compl eted a pr obati o nary pe ri od. In ca ses where two o r more empl oye es have the same
hire date , the badge number :is issued by the Divi sio n sha ll establi sh pri ority o f po sition on the se niority
li st. Empl O)'CCS shall not continu e to accrue se ni ority whil e lai d off, an d se niorit)' will ,aminate when
an emplo)'ee has been laid off fo r a perio d o f eight een (18) mo n th s o r mo re .
Afte r an cmplo)'ee s uccess full y com pl ete s th e probario nary period , their name shall appea, ,,n
the seniority list as of the ftz st date o f hire.
The seni ority o f an employee shall terminate under an y of the fo ll owing co ndi rions:
• Wh en a laid o ff employee fails to give notice of the employee's intent to rerurn to work
within seven [T) calendar days after the City h as se nt, to the employee's la st known address
on fil e with the City , a certified letter requ esting the employee 's return to work.
• Wh en the employee gives notice but fails to rerurn to wo rk within seven [T) ca lendar d ays
after the aforesaid letter ha s b een se nt to the employee.
• Wh en t!-\c empl oyee 's employment with the City is termin ated fo r any rea so n .
• When an emplo)'ee is o n leave o f ab se nce as p rovided under Article 22, Leaves o f A b sence
(W ith ou t Pay).
• If an employee is ab sent fo r three (3) consecu tive r,;,:-.Jarl)• scheduled working da )'S without
no tifying the Director o f Sa fety Se rvic es o r immediate superviso r prior to such three (3)
days' abs~nce witho ut good cau se 11 ; dctcrnincd by the Director of Safety Services.
• Fail ure to rcrurn to work aft er cxpirn ci on of a fom ,al le ave of absence .
• An employee re hired but whose ab se nce fr o m City employment was less ~1 an eighteen (18)
montbs will ha ve their prior acc ru ed scnioriry wi th the City res tore d. (S ec retire ment pl an
docum ents fo r unique guidelines.)
ARTI C LE 5. H OU RS O F WORK
11w Po li ce Divis io n shaU o bserve o ffi ce and wo rking ho urs necessary for 1h c efficie nt
uansac ci o n o f their re spective servi ces .
A. Work Week
B.
A work week is a regular re currin g peri od o f 168 hour s in the fo rm o f seven consecutive
24-hour perio d s. 'The wo rkw eek need no t be the sa me as the ca lendar week. The
wo rkw eek ma y begin o n an y d ay o f the week and an y ho ur o f the da y and need no t be
the same for all employees .
Work Schedule
1. 11,e work schedule for o fficers, including roll call and m,'<-' ped ~•i s, shall consist
of five (5) eight (8) h our wo rk days; four (4) ten (10) h o ur wo r• day s; or other
work sched ul e :is de term ::,ed by the Director of " ,! 'lj ~ :..,)ice s.
2. Any change in an officer's bid or assigned schedule 1 . ts. ~ time, quirting rime,
scheduled days oft) will be made in accordance with para1 ·apn C except
schedu le change s ma y be made with out notice if th'.'.' :iffcctcd o fficer agrees .
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The City agrees to review with As sociation repre.sentatives is sues and concerns regarding the •
method and possible compensation associated with schedule changes.
C. Changing Work Schedules
TI1e work sc h edule may be ch anged by the Directo r of Sa fety Services provided a
minimum five (5) days advance n otice is gi ven . Work sc hedule may be changed
without advance notice in the ca se o f emerge ncies as determined b)1 the Director of
Safety Service s. When an employ ee's work schedule is changed fo r purposes o f training,
special instruction, etc., the supcn1is o r ~l1a ll make a rea sonable effort to acc o mmo date
the employee's intere sts co ncerning the scheduled chan ge.
D. Sillffing
E.
The need fo r an appropriate level of staffing is recognized b y the C ity for the purpos e
o f e fficie nC)' and safety . ·11,c Po lice Divi sio n will addres s thi s issue in divisio n po licy .
Meal Period,
Officers shall be granted a paid meal perio d of thirty (3 0) minutes fo r e:i ch eight (8)
h our wo rk shift. l\mployees workin g a ten (10) h our wo rk shift sh all be allowed a paid
forty-five (45) minute meal pcdo d. A n employee ma y conduct personal bu siness during
the me~) period. The meal period shall be authorized and controll ed by the employee's
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F. Res t Periods
Employees shall be gr, ,t,·d a paid re st p eri od n o t to ex, , .. J tiftcen (15) minutes during
approximately th e first o ne-half o f the employee's regulai " rk d ay and an additio nal
fifteen (15) minutes re st break appro ximately in the scconJ o ne-half o f the wo rk da y.
Res t perio d s shall be au 11oriz ed and conuolled by th e e111 ployee's supervi so r .
:\RT ICL E 6. BIDDI NG l'ROCED L:RES FO il SHI FT :\SS I GN~I ENT
. •\. Seniority a pplicable to Lhc scnjo rity bid p rocess \\'Lli be d et ermined 111 ac co rdance wiLh
Lhc 1o t:1.l lcn gth o f continu o us cmplormcn t ns a Poli ce Officer wit h 1h c C iry of Engle woo d. Prio r City
e mployment in o the r th an a Po li ce O ffi ce r ca paci ry will not a pply toward senio ri ty. Pro b ati o nary
cmplorccs will 11 0 1 be incl uded in th e bid process.
Bidding for W otchcs and D,ys O ff
B. The seni o rity bid system will b e applic ab le to pe rsonnel assigned to the Uniform Patrol
Burea u o nl y, a nd wilJ n o t b e autho rized in :m y o ther b urea u o r specia l assib111mcnt.
rn1c niform Patrol Bureau co mmander will dc\'clo p and p ')st a sc h ed ule prior 10 each year for
a twclvc•month perio d .
A p atml o fficer in the Uni form Patro l Bureau will bid o nce each yea r in November fo r
assigmncms within fo ur (4) three (3) mo nth intervals.
·11,ere will be a total o f fi,·e (5) no n-biddable p osi ti o n s which sh a U co nsist o f two (2) non-
bidda ble positions o n Watch I and three (3) no n-biddable p os itio ns o n \l;,.tch II, provided th at any new
position (s) added to the Uniform Pauo l Burea u ofter J anu,ry I , 1997, shall b e no n-biddable positions,
up to a m aximum o f nine (9) no n -biddable p ositions in the burea u . ·n,e bidding p rocess will begin with
the m ost senio r Police O ffi ce r bidding the positi on s of tl,eir ch oice . In tl,e descending order o f
se ni ority, each remaining Police Officer will hove ch o ice uf the re m:uning biddable positi ons. J\U
specialized p ositio n s such as crime preventio n o fficer, traffic officer, etc. will no r be o pen to bid. ·111e
s pecialized ass ignments alo ng with any no -bi d positio ns o n a watch , will be in addition to the biddable
p ositi o n o n ea ch wa tch . Officers may rec1ucs r non-biddable positions and an att empt will be made to
acco mmo date them, b ut such p ositi o n s will be ass igned at the di scretio n o f the Uni fo rm Patro l Bureau
command er.
If an em pl oyee fail s to s ubmit a bid in ac cord an ce wi 1h the biddin g p roced ure, th e empl oyee will
rel inq ui sh the o ppo rtunity to bid b y seniority, and will be ass igned at the disc re ti o n o f th e Uni form
Patro l Bureau commander.
:\n emp loy ee in an oth er ass ignment , who is rc:ass igncd to the L ni fo n n Patrol Bu reau will
occu py 1.hc p ositi o n \'aca tc d by th e employ ee they arc replacing. If o ther positi o n s arc available , th e
emplo yee may request ass ignment to s uch p ositi o ns, but ma y o nl y be ass igned at the discreti o n o f the
Patrol Divi sio n co mmander. ·n1e o fficer will then be all owed to bid at the next bid proce ss.
his fu rther understood that sho uld a schedule change fo r u r.fo rc sccn emc:rgc ncr circ umst:tn ce s
ari se, officers ma)' be assi gned b )' the unifo rm patro l b u rc:lU comr,and cr fr o m o ne shif11 0 ~h e o ther to
handle wh atev er emergency situatio n exists during the duration o f th e cn1crgc nC )'·
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ARTI C LE 7. SPEC!J\L ASSIGNMENT
The Divi sion will maintain a wri rt cn process for selecti on and service including perform ance of
employees for special assignments in the Police Operations Manual.
"Inc Director o f Safety Serv ice s wiU co nsult with the Association reg.,rding any future change s 10
the se lecti o n process .
ARTICLE 8. LAYOFF
Whenever there is lack of work, lack o f funds, or under conclitions where the City determines
continued work would be inefficient o r non-productiv e the appointing authority shall de sign ate the
positions in which the layoff is to be made .
1be order of la yoff sholl be determined by the City Manager on the ba sis of the quality and
length of service provided by 1he employ ees in cl,e affected areas. Q uality o f work will include the
empl oycc1s total empl oyment reco rd. This record include s annual performance evaluations,
commendations, disci plinary actions, tducation, training, etc . Any cmplo)'CCS who ha ve not ye t
achieved permanent or regular starus or who have le ss than twelve (12} months of full-time employment
wi th the City shall be laid off first, regardless of perfo rmance . Permanent employees who are laid off
have the rigbt to be reemployed as a police o fficer, in inverse o rder of layoff, provided that s uch recall
occurs within eighteen (18) months oflayoff and the employee continues to meet the qualifications for
that posi tion . Laid off employees will stay on the recall list for eighteen (18) months. In the event die
quality and length of scn~ce are equal, seniority shall prevail. The recall list shall terminate after
eighteen {18) months . If financial conditions warrant and at the discretion of the Director of Safety
Services, an employee, recalled from layoff to a classificatio n lo wer than that hc!d at the time of the
layoff, may be moved up to the highest classification previously held at an accelersted pace.
E mployees shall not continue to accrue se rvice credit, including seniorit I Jr be eligible for 2ny
City benefits during layo ff. In the event of a layoff, affected employees will be 61 . ,n as much advance
notice as possible.
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ART I CLE 9. COMl'EN~ATION
A. For the period January I, 2004 through December 3 1, 2004 , the salary schedu le is as•fo Uows:
l'OUCE OFFICERS l::!illl.lilJ'. fililil.w.
Police O ffice r V $19.61 $40,795.13 Police Officer IV $20 .86 $43 ,389 .63 Police Officer Ill $22 .94 $47,711.94 Poli ce Officer II $25 .23 $52.487.85 Police Officer I $27 . 75 57 ,720.77
B. Wages for the period January I, 2005 through December 31, 2005 will be negotiated in 2004.
Cla ss Increa~
The wage increase provided for Poli ce Officer 4th Cla ss through 1st Class shaU not be
consi dered automatic, but ra ther based upon meritorious service. Said class increase may be granted or
denied to any individual Police Officer upon recommendatio n of the Direc tor of Sa fery Services and
with the approval of the Ciry Manager upon written notice to such indi,•idual Police Officer. The date
in which the class increase is approved shaU determine the new cla ss anniversary date .
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ARTIC LE 10. MERIT PAY
A. Each Polic e O fficer I shall be eligible fo r meri t pay in an amo un1 det ermined by the
Director o f Safct)• Services, up to a to tal o f$625. fo r 2002 and up to a tota l o f $7 50. for
2003.
B. Such merit pay shaU be awarde d in Lh c exercise of the Director's disc retion, based up on
spec ifi c written objec tiv e an d s ubjective p erformance criteria devel oped by the Director
and made availabl e to employees.
C. E ligi bl e employees who be lieve th ey meet the crit eria fo r such an award shall s ubmit
applic ations to the Merit Pay Review Committee on or be for e thirty (30) da ys prior to
the employee's employment annive rsary date. The Committee shall make a
rec ommendation to th e Director regarding th e amount of the merit pa y, if an y, to be
award ed to the empl oyee . The a,, nount recommend ed shall not r:x cced the amount set
fo rth in Paragra ph A, above. !be D irector shall promptly co nsider and make a
determination as to each suc h recommendatio n.
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ARTIC LE 11. O VERTl ~IE WORK
A .
B.
C.
D.
E.
E mpl oyees CG\'e red b r thi s C o ntract sh:iU be comp,.nsa tcd ,i time and o ne -h alf (I 1/2)
rhc cmplo)'C C1s regular hourl y rnrc o f pa y for all ass igned ho urs wo rke d ov er and above
their rcgubr DAILY work sc hedule .
Ov ..:rtim c sh:1ll m .. : be pyr:un idcd 1 comp oun de d or paid tw ice fo r th e sntnc hours
wor ked .
The City re tain s th e righ1 to ass ign overtime wor k l o any empl oy ee qu alifi ed to perform
the work.
Ove rtim e a\·nibbl c during a giv en watch shall be o ffered on a voluntary ba sis to office rs
working the preceding or succeeding watch, as appropriate, in order of seniority. If no
officer accepts, the le as t senior o ffi cer mny be required to wo rk the ove rtime, an
accommodation may be autJ10rized, o r the City may, at its di scretion, caU any officer in
to work the ove rtime .
Emp loy ees who ha ve worked overtime hour s ma y take time off in lieu of overtime pay
upon murual agreement between the employee and th e emp loyee's supervisor. lf d1cre
is no mutual agreement, the employee shaU be paid. Such time off shaU be taken during
the pay period in which it was earned and shall be paid in accordance with the Fair
Labor Standards Act. If the employee is unable to take s uch time o ff as a result of
emerge ncy or unforeseen circumstances, the emplo yee will be compensated at the
overtime rate of pay for such time.
r. Emplo yees required to attend firearms qualifi catio n o n their o ff-duty time will be
gua ranteed two (2) h ours overtime pay if they ""'Cssfully q ualify during such
atte ndance . Employee s required to artcnd firea rms\.. _,ca don on their off-duty time
and wh o fai l 10 9u alify \\ ill be compen sated for time actually spe nt in attendance at the
qualific:i.cion facility at r!1cir re gular rate of pa y unles s pa ya ble as m·crtimc pursua nt to
this Article .
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ARTI CLE 12. C1\LL BA CK
A. An emp loyee on o ff-du ty status who is ca ll ed back to duty shall be credited with a
minimum o f two (2) ho urs o f pay at the rat e o f one and one -half (I I /2) the empk i•ee 's
regu lar ho uri}' wage rare.
13 . An emp loy ee ca ll ed bac k 10 work during the first two (2) ho urs prior to the start 0 1 tl1eir
regu lar shift shall be paid at the overtime rate for all hours actually worked up to the
starcing tune of their regular shift.
C. Shou ld any employee be required 10 te stify before an y court or divisional admini strative
hea ring as a re sult of his /her offi cia l ducies with the City, th e cirne spent by such
employee in providing such tes tim ony shall be considered to be work cirne. If such
a pp eara nce fo r tes cirn ony is at a time when tl1e employe e would otherwis e be o ff du ty,
the em ployee shall be paid as provided under Sectio n A above. 111e employee shall pa y
to th e Ci ty all witness fees, and other compensati on pai d 10 the emp loyee in conjunction
with so tescifying excluding mik,ge fees . An empl oy ee who is ca ll ed fo r witness duty
shall present to their supervisor the original summ o ns or subpoena from th e court or at
the conclusion of such duty, shall provide a signed statement from the cl erk o f th e
court, or other evi dence indicating the amou nt o f cirne hi s/her perso n was required.
D. When an em pl oyee is subp oenae d .is a witne ss in pri vate litiga tion to testify, not in
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his/her official cap acity but as an individual, the cirne abse nt by rea so ns thereof shall be •
ta ken as an y accrued leave o r leave without pay, if all accrued leave is ex hausted .
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ARTIC LE 13. STANDBY
Employees assigned to standby duty shall be credited with two and o ne-half (2 1/, )hours o f pay
at rh e ove rtime rate o f pay for each twenty-four (24) ho ur perio d, during whic h they arr o n s tandby.
'?.mploye es assigned to standby fo r less than a twenty-four (24) h our continuo us period shall b e credited
wit h one (1) hour o f pay at th e overtirn ,· ra te for eac h such as signme nt.
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ARTI CLE 14. ACTING PAY
See Ciry of Englew ood Admini strative Polic y #1, "A cting Pay" for di sc uss ion of acting pay for
positi ons not covered by thi s contrac t. (Adminis trati ve Policy Manual can be fo und on the (L:) Drive
(Everyo ne drive) in th e HR folde r on th e City network).
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ARTI CLE 15. CLOTHING ALLOWA NCE
A. TI1e City shall furnish , or reimburse the cost of uniforms, including leather gear,
in signi as, shoes and cl othin g, required while o n du ty , and shall pay all costs o f maintenance, repair and
cleaning thereof, provided that reimbursement of such costs shall not be req uired if approva l of the
Division C hief is not obt.,in ed in advance. The City shall provide the nece ssary cl eanin g. All employees
ass ign ed to non-uniform positi ons fo r a period o f thirty (30) da ys or more and not required to be in
uniform during work, shall receive a monthly clo thing all owanc e o f $75 . The employee shall be
responsible fo r all los t or stolen items identified above, or damage to the same, as , re sult o f THE
EMPLOYEE'S negligence o r deliberate act.
B. The City will provide on a rcpla • •nt ba sis a high quality bull et proof ves t (flack
jac ket). Replacement shall be made once every (5) years , or at such earlier time as the City is
notified of any event or conditi on rendering such " \fes t un safe for its inte nded purp ose . In the event of
specialized or customized vests, the City will pay the same dollar amount for the City issued and
authorized vest with the employee paying the differences in cost .
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ARTI C LE 16. ANNUAL LE !-VE
Employees sh:1U earn annua l leave :11 the fo ll owi ng rate s.
Length
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0-4 yea rs
5-9 ye ars
I 0-19 yea rs
20 and ab o,·e
The earning limits for annu al leave sh:i.ll be as follows:
Length o f Service
0-4 years
5-9 years
I 0-19 )'C:US
20 and above
Ho urs
!lli-Yw
96
120
160
170
Hours
192
240
320
360
A . A nnual le ave shall no t be granted 10 any employee until after co mpletion of six (6)
months consecutive se rvice with th e City .
B.. The sc hedule for use of annual leave shall be determined by the needs of the
depar tment. Annual leave shall be taken ar a time convcnienr co and approved by the Director of Safety
Services. (Sec City o f Englew ood Administrative Policy 30, "Annual Leav e", for further details.)
Annual Leave Pay
-n,e rate o f annual leave pa )' shall be th e emplo)'ee's regular straight time h ouri)' rate of pa)' for
the emp loyee's regular job. Annua l lc:we shall be allowe d only to the torn.I hourly amount acc umul ated
during the pa)' period in which the leave is taken.
\X1ork During Annua l l_,c:wc
If :1ftcr the empl oy ee h~s begun their annual lc :wc anc.'. t.hc City require s the cmplo)'CC to work
durin g the sch eduled :mnual leave period, the employee shall be compensated as fo ll ows:
J\. The emp loyee shall be p:i.id fo r all hours worked al th e ove rtime rntc .
B. The employee shall no , be charged with annual le ave for the number of ho urs worked .
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There shaU be a o ne -w eek minimum o n use of :rnn ual le ave tim e, unle ss oth erwise authori ze d by
,he Direc 1or ofSafery Se n·ices or his /her design01ed represemative. (Exception: If all person al leave
has been exh austed an d the em ployee is ill o r injured, an nu al leave ma y be sub stituted for pers onal leave,
and will se rve as t.hc eliminatio n shift in order ro access Sho rt Term Di sability. In thi s in.!,:..1ncc the
em p loye e must noti~• hi s /h er supervisor o ne ho ur prio r IO cl1e srnr1 o f hi s/her shift .)
T11e maximum use o f annual leave shaU be no grea ter than the ::mount accumulated by the
employee during the pay p etiod in which the leave is tak en, and in no event sh all the annual leave
exceed four (4) consecutive weeks unless ocl1env ise authorized b y the Director of Sa fcry Se n •ice s.
Annual Leave Pay Upon Separation
Any employee who is se parated from the se rvice of the Ci ty, i.e., retirement, termination or
layo ff, shall be compensated for the unu se d annual le ave time accumulated at the tim e of se paration at
the employee's regular hourl y wage rate. Annua l leave is nor to be used to extend an employee's date of
separatio n.
Bidding for Annual Leave
E ach officer will bid one annual leave, by seniotiry, for the year's petiod, J anuary 1 through
December 31. Additional annual le ave perio ds will be granted, o n a fir st reque sted basis, only after all
seniority-bid annual leav es have b een sc heduled .
The bidding process for ann ua l leave will rnke place in November as scheduled b)' the Uniform
Patrol Bureau commander afier c i mplctio n of all bidding for watches and da)•S o ff.
Annual leaves are expected to be sc h edul ed in good faith by eac h employee and shall s pecify th e
exac t dates de sired.
In the Uni form Patrol Bureau, no t mo re clian four (4) o ffi cers per watch w ill be scheduled for
annual or holiday leave at the same time, u nle ss approve d by the Direc to r ofSafcry Sen-ic es or designee.
Within the Investiga ti ve Se n 'ices Bureau, not mo re th an rwo (2) o ffi cers will be scheduled for annual
leave o r holida y leave at an y one time unle ss approved hr the Director o f Sa fery Se rvices.
1nual leav e will be admini stered at th e disc re tion of the Director o fSafcry Se rvi ces ordcsignee
fo r pe rsonnel assigned to any o ther Burcau (s) .
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ARTICLE 17. HOLID:\YS
J\. Officers ass igned to the Unifonn Potrol Bureau shall be scheduled for one hundreJ
(I 00) ho urs o f holiday rime with pay a1 the di screci o n of the Director of Safety Sen-ice s o r de signee .
Holida ys will be bid nft cr all annu al leave ha s been bid by scni oriry, with an nu al lc a,1c
taking precedent over holida )'S. TI,c bid time for ho lida)1S is the same tim e :i s annua l leave acc ording 10
th e bid schedule, excep t that any ho lida ys no t scheduled or used by J\ug uSI I o f that ye ar may be
os signed .
8 . Office rs assigned to the In vestigative Scn•ices Burea u will be gran ted eighty-eig ht (88)
ho urs of time o ff o n the regularl y o bserved City ho lidays . If a holid,.y fa ll s o n o ne of their regubtly
scheduled da ys o ff, these em ployees will be give n an alternate da)• off. These office rs may also be
gr.anted a "0o acing holid ay" o p cio n. They may be .llowed to exchange any o f the below li sted ho lid ays
for auy other day in the year he /she is normall)• scheduled to work. Scheduling will be made with the
approval of the Director of Safety Services o r designec.
Pre sident's Day
V ctcran's Day
Fridoy after "Thanksgiving
Marcin Luther King Day
Labor Day
Memorial Day
Christmas Eve
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C. If after the employee ha s begun their holiday and cl1 e City requires the employe e to work •
during the scheduled ho lid a)' perio d, the emplo)•ee shall be compen sa ted as follows:
1. ll1c empl oyee shall be paid fo e all hours workcJ a 1 ~1~r. ovcrtiJ ~,,: m l1..
2. The employee shall no t be charged with ho liday time for th number ui ho urs
worked.
D. Upon mutual agree ment of the employee an c: · •/1' Director of Sa fe ty Scnriccs ot
designcc, a maximu m o f fifty (50) hours of holiday time may be cashed out fo r pay, in hcu o f time off.
A t the employee's o ptio n, ten (I 0) hours of ho lida y shall be guara nt ee d to be ca shed ou t for employee s
working ten (10) ho ur shifts and eight (8) ho ur s o f holid a)• time shall be g ua rantrrd 10 be ca shed o ut
for pay, in li eu o f time o ff, fo r empl oy ee s wo rkin g eight (8) ho ur shifts . TI,e rare o f pa y shall be Al the
em pl oyer's rcb,ula r hou rl y wage.
E. In th e Unifonn Patro l Bureau, no t mo re than four (4) o ffic ers pct wa tch will be
sc heduled for annual o r ho liday leav e at the sa me time, unl ess approved by the Director o f Safe ty
Service s or clcsignec. \Xli thin the In vestigative Services Bureau,n or mo re than tw o (2) o ffi cers will be
schedul ed fo r an°•,a l o r holid ay le ave at th e same time, unl ess approved by the D,rector o f Safe ty
Services o r dcsignce.
F. Holiday le ave will be administered at th e di sc retio n o f the Director of Safety Services
o r dc signec for personnel assigned to any o th er Burcau(s).
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• ARTICLE 18. ADM IN ISTRATIVE LEAVE
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Admini strative le ave with pa}' may be granted an employee ar the di scretion of the Director o f
Safety Sctviccs or designcc. Tius le ave is used when circumstances req uire in the be st intere sts of th e
C ity and/ o r employee that the employee should 11:mpornrily b e re lieved fr om d uty .
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ARTICLE 19. MlLITARYLEAVE • Sec City of Englewood Adminisuaci,·c Policy #3, "Military Leave".
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ART ICLE 20 . FUNERAL LEA VE
TI,c D irec ,or of Safe ty Serv ices shall grant lca\'C wi th pay to an employee to atte nd the fu neral o f
a member o f th e employee 's famil y. The number o f da ys granted shall b e go \'em cd by th e
c ir cum stances o f th e c ase , bu t in no C\ cnt shall th ey exceed seven (7) ca lendar da)'S. Fo r th e purpose o f
thi s sec tio n, 11empl o)'Ce 1s fa mily" shaU mea n the emp loyee's sr,ouse, or the childre n, gra nd children,
parent s, gra ndparents , bro thers an d siste rs o f th e emplo yee or o f th e e mplo )1Cc 1s spo use .
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ART ICLE 2 1. J URY D UTY
Sec City o f Englew ood Admini stra tive Poli cr #34, "Jury Duty and Witness Se rvi ce". •
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• ARTI CLE 22 . LEJ\ VES OF ABSENCE (WITH OUT Pi\ Y)
Sec City o f Englew ood Administrative Poti er #38, "U n pai d Leaves o f J\bsc ncc" .
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ARTICLE 23. PERSON AL LEAVE
All emploi•ce s cove red by th is Contract on an eight (8) hour work day shall be granted 48
pe rsonal leave ho ur s with pay aad those on a ten (10) hour work day shall be granted 50 perso nal leave
hours with pa}' which an employee is entitled to use for the following purposes:
A. Empl oy ee's own illness /injury
B. Illne ss /injury of employee's family
C. To attend to perso nal business
For any employee who has not used the 48 o r 50 personal leave hours ending October 31 of
each year or any portion thereo f, the City will compensate said employee for the unused time at the
employee's wage rate to be paid during the month of November c-f that year . Personal leave time shall
not exceed th e 48 or 50 hours as designated above nor shall it be _ .. cumulated or carried over from one
year to the ne xt. Personal leave shall be scheduled and administered under the direction of the Director
of Safety Services for personal business. In the ev ent of illness/injury in which personal leave is
requested, the employee shall notify their supervisor or other person designated by the supervisor at
least one (1 ) hour prior to their scheduled reporting time.
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ARTICLE 24. SHORT TERM D ISA81LllY (STD)
:\. D efinition
Upo n comp letio n o f 90 da)'S o f scn ·icc, STD leave 1s granted for non•sc rvicc co nnected injurie s
(exce pt as described bel ow in se ction D.,2.,b.) or illne sses uf an cmplo)'ce which prc vc ms th e employee
from performing his /her ducies as a City employee.
8. E=.ifilon
The City agrees to provide SID leave wi th pay fo r employees absent as a result of illness /injury
as fo Uows:
91 days -4 i•cars
5-9 years
IO+ ye.rs
347 hours
520 hours
693 hours
C. Accumulation and Restoration
Sm leave shall not be accumulative except that ,:,n January 1 o f each year, the City shall restore
100% of the number of ho urs previously used by an em ployee as follows:
91 days-4 years
5-9 years
10+ years
up to a maximum of 17 4 hours
up to a maximum of L60 hours
up to a maximum of 347 hours
Such restoration shall continue each year until such rime as the employee accrues the maximum
number of hours for which he or she is eligible under Article 24 .8.
D . Utilization
1. Upon comple tio n of 90 days of service, authorization for STD le ave wiu, pay
shall only be gra nted after the first shift of di sability . The fir st shift o f d;, .oility will be paid with the
employee 's accumulated lea ve time in the fo ll owing order: perso nal leave , annual leave, holiday leav e.
i\ fter all accrued leaves have been exhausted, the first shift of di sability will be leave without pay .
2. Auth orizatio n for STD shall only be granted for the foilowing reas o ns:
a. Perso nal illne ss o r injury not service conncc ttd, including m:acmiry
related di sa bility.
b . Service connected injury o r illne ,s only after the ninety days described
in Article 25, \'v'orkers' Co mp ensati on, has been exhau ste d .
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E. Sick Le ave Opti o n
J\U sick lca,·e accrued by permanent employ ees pri o r 10 Janu ary I , 1980 shall ,·cS1 witl, the
employee, and mar be used in the foU owin g mann er:
1. After the 693 hours :i.s described ab o \·c ha ve been used un less the empl oy ee is
entitled to retirement as a re sult o f disability.
2. By cashing in all accrued sick leave acc umuln,ed under the p revi o us plan up o n
normal or di sability rcti.remcm fr om the City at the rate o f o ne hour 's p:t y fur each two hours of
accrued sick leave or one hour's pay for ea ch four hours up on scpa raci un fr o m the City.
3. By ca shing in :iccrucd sick leave under 1hc pre vious plan, o nce each yea r at the
conversion rate of four (4) hours sick leave for one (1) ho ur pay, not to exceed a conversion o f
mo re than 400 ho urs each yea r.
F. Reporting of STD
TI,e employee o r a member of the employee's ho useho ld shall notify th e employee's s up ervisor
at least one (1) ho ur prior to the employee's scheduled repo rting time . No STD leave will be gra nted to
an employee who fails to notify their supervisor prior 10 tl1e beginning of tl1e employee's wo rk sched,tle
unless circumstances beyond the contr ol o f the employee would not pennit.
G. Verificatio n of Djsabilil)'
If the Director of Safety Services requires a physician's statement of disability, the City shall bear
the cost of such physician's statement. If absence from wo rk is in excess of th ree (3) da)'s, a medical
release mu st be provided to tl1e employee's s up ervisor. The relea se will be forwarded 10 Human
Res o urcrs for possible Family Med ica l Lea,·e qualification .
H. Abu se of s·m
An emplo)'ee who makes a fal se claim for STD leave shall be s ubj ec , IO di sc iplinary action .
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ARTI CLE 25. WORKERS' COMPENSATION
A . Po r any o n-the-job in jury which causes any employee to be absent from work as a resuh o f
such injury, th e City shall pay to such employee hi s/her full wage, from the first day o flu s/her absence
from wo.-k up to and including the 90th calendar day o f such absence, less whatever sums recei ve d by
d1e employee as di sability wages under w orkers' co mpensatio n. After exhaustio n o f the ninety (90) da ys
if the cmplO)'CC is still di sa bled , he /she can utilize le av e under the provisio ns o f Article 24. '11,e City
reserves the right to require any employee on injury or disability leave to submit to an cxamination(s) b)'
City •app oint ed ph)1Sici.1n (s) at the City's expe nse or under the provision o f worke rs' compen satio n o r
the rerircment /pcnsio n provisions as provided under State Statute .
B. All injuries that occur during wo rking hours shall be reported to the empl oy ee's
supervisor within 24 hours of the injury or before the employee leaves their department o f employmen•
unless circumstances beyond the control of the employee would not permit.
C. During the term o f this Agreement, the City shall pay o ne-half (1 /2) of the state-
mandated contribution for death an d disability p ursuant ro § 31 -31 -81 1 (4), C.R.S., for officers hired after
January 1, 1997 .
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ARTICLE 26 . IN S RA . CE
A. ME DICAL
111e Ciry will pay eig hty-five percent (85%) o f the premium cost fo r single and
dependent coverage fo r medical in surance . Employees will pa y fifteen percent (15%) o f the
premium cos t for single and dependent cove.rage for medical in suran ce .
B. DEN TAL
The City will pay eighty-five perce nt (85%) o f the premium cost tor single and
dep endent coverage for dental insurance . Employ ees will pay fifteen percent (15%) of the
premium cost fo r single and dependent cove rage for dental in surance.
C. LIFE
Term life insurance will be provided by the City for employees covered by this Contract
in an amount equal to one year's salary as specified in Article 9.A o r B, Compensation,
whichever applies, not to exceed $50,000.
D . Any di spute concerning the interprcution or application of benefits provided under the
health or denral plans shall be subject to the plan appeal process. It is expressly understood that
this article is a no n-grievab1e item under this Contract.
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ARTICLE 27 . RETIREE H EALTH INSURANCE
It is under stood and agreed by both partie s that any referra l to hea lth in surnncc fo r rcti.rccs or
future retirees is no t to be construed as a part of this Contr act. The City agrees to pa y the retiree
$75 .00 per m onth for employees who r~tired on or before December 3 1, I 994; and SI 00.00 per mont h
for employees who retire on o r after January 1, 1995. It is the intention of the C ity to phase out this
provisio n .
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ARTICLE 28. PENSION/RETIREMENT PLANS
The pension pbn dcscripcion for cmplo)'CCS covered by th.is Contract is set forth in
Title 3, Chapter 5 of the Englew ood Municipal Code.
Addicionally, the plan document fo r the City o f Englewood Police Pension Plan (lCMA
Rccircmcnt Corporacion Prototype Money Purchase Plan and Trust) is 3\·ailab lc for ins pcccion in the
Depa rtment of Finance and Adrninistracivc Services.
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ARTICLE 29. R LES A D REGULATIONS
A. Except as limited by the ex pr,•ss tc.ans o f this Contract, the City retain s u,c right
to promulgate reaso nable rules , regulations, policies , procedures and directives. Sa id rul es, regulations ,
po li cie s, and p roce dures and directives which arc an all ege d violati o n o f this Contract shall be s ubj ect ro
the grievance procedure .
B. The City agrees to mee t and co nfer in a timely manner with the Union concerning th e
foanulntion o f changes of rules and regulations, po licies , pro cedures and dire ctive s .
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ART ICLE 30. T U ITION RE l l\IBU RSEMENT
Sec City o f Englewood Administrative Policy #29, "Tuition Rei mburse ment". •
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• ARTI C LE 3 1. D ES D E D UCTI O>J
A. The Ciry ag ree s 10 <ledu cr the 1\ssociatio n dues o nce each pa y perio d fr om the pay o f th ose
empl oy ee s who individu all y rc91Jc st in writin g rh :11 such dedu cti ons be made , subject to the garni shm ent
law s o f the State o f Colo rad o. ·me amo unts 10 be deducted shall be certified to the City Directo r o f
Hum an Re sour ces by the Tre as ur er o f the Association, and lhc aggregat e dedu cti ons o f all emp loyee s
shall be remitted rogcLhcr with an it emi zed statement to r.hc Treasurer by the 15th o f the succeeding
month , after such deduc ti ons arc mad e. ·n1c amh ori zati on shall be re vocab le durin g the rcnn o f the
Co ntract, up on a thirty (30) dar writt en noti ce b)' th e emp loyee to t.h c City Fi nance and Admini strati ve
Service s Directo r.
B. If no wages arc paid an authorized cmplorec o n the lo st pa y perio d o f a given pay
perio d , deduction for that par perio d will be made from an)' wa ges which mar be paid 10 him /her on
the next succeeding final mo ndtl y City pay period . It is express ly understood th at the C ity ass umes no
liability and shall no t be liable fot the coll ection or payment to the As sociatio n of an y dues during any
time that an employ ee is no t actually wotking for the City and actua ll y on the pa yroll of die City. In the
event o f error on the chcck •offlist, the City wm not be re sponsib le to make adju stments, until notified
by the Treasurer o f the A ss ociation.
C. The As sociation shall indemnify and hold the City hamtless again ;t any and all claims,
suits, orders, or judgments brought o r iss ued again st the City as a re sult of an y action take n or not taken
by the City under the provision of thi s Article.
• D. Changes in die dues am o unt to be deducted shall be limited 10 two (2) changes e,ch
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yea,, and provided a 1hirty (30) day written notice is provided the City Director of Human Re sources.
Sh ould the change in the deduction amount or meth od rc-.1uirc a computer programming
change, die Association shall be re s ponsible fot that cost o f s uch change o r changes, at $30 per hour
with a four (4) hours ma ximum . Payment from the Associ ati o n shall be made to the City Director of
Human Res o urces within ten (10) da ys o f re ceipt o f billing .
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ART ICLE 32. AS Su CIA T 101'1 ACflV ITIES
The City agrees th at during wo rking hours o n the City premises and wi th ou t loss r,f pay,
Associatio n rcprc sc nt.1tivcs ma y be allowed to: atte nd Assi >ciati on-managemcnt meccings i attend
negotiar.io n sessions; pos t Association notices on City d, ... ; '.). .t ed bulletin boa rds; so li cit Association
memberships during empl o)•ce's non-wo rk time; and rcprcscw ~mpl oyr cs on grievances and clisciplim1ry
matters prov ided the work load permits as detenruned by the Director o f Safety Services or design ated
repre se ntative and requirr.s no ov ertime pa y.
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ART ICLE 33 . LE"l7 ER OF CORRECT!VE ACTION
A. Oral Corrcccive Action · \'v'hcncv er grou:1ds for corrccrfrc action exists and the
supervisor determines th at the incident, acti on o r beh avio r o f 111c cmp lo)rcc is such t.hat mo re severe
actio n is not immediately nece ss ary, t.he supcn·i so r sho uld o,a Uy co mmunicate to th e emp loyee the
supcn1isor's o bscn·ation of the problem and offer ass isranc, in co rrl'cci ng the situati on. \Xlhcn an oral
corrcc civc action is give n, th e su pervis<:r sh ould ensure that the emp loyee 's departme nt al perso nnel file
is documented to show the date o f ~he co rrccth·c action and the nature o f the corrcctn-c action. ·n,c
employee sho uld be odvi se d that the co rrective acti on will be c1.ocum cn ted in the employee's
departmental file . Examples of rea sons that may result in an o ral correccivc action arc li sted under
Englew ood Municipal Code, Secti o n 3-1 1-4.
B. \'Vrinen Corrective Action · When the supenriso r determines that a wri tten corrective
action is appropriate ond necessary, the conective oction shall be addressed to the employee and shall
include the violation; the specific behavior and rhe dates o f the behavior (w hen ap p ropriate) that
supp ort the charge; th e wa rr I t continu ance of thi s beha ,·lor will result in di sciplinary action; and
an offer of ass istance in co behavior.
A signed copy of th e action by tl1e sup ervisor shall be included in the employee's
official personnel file in the Emplv, Rdations Office, an d the employee sh,ll have the o pporrunity to
~ubmi t wri tten comments in response to th e corrective ac:..:on to be included in the file. After a period
of one (1) year from the date o f the filing of the written cortective action, the employee's current and
regular su pervisor shall review sai d letter and provide a follow•up letter indicating the statu s of the
written corrective action. Examp les of reas ons th at may re sult in a written corrective action are listed
under Englewood Municipal Code, Section 3-lM-4.
C. The emp loyee retains the right to reque st an administrati,·e re vie w o f 1.he written
correctiv e actio n. ~The Director of Safety Services shaU develop this admini strative review·procedure
whic h shall ar a minimwn consist o f a board with equal repr esentati on o f command staff to be se lected
by th e Director o f Sofcty Services, and Association members to be selec1ed by the employee. Tius
board shall be advisory to the Director c f Sa fety Services, and its fuulings shall be placed in tl1e
employ ee's pers or.ncl ftle . TI1i s J\1 tide shall no t be griev able under this Contract. If this procedure is
nor observed, at the request of the socia tion a -nceting may be held between the Department, cl1e City
Manager's office and the Associatio·1 10 address thi s iss ue .
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ARTI CLE 34. DI SCIP LINARY ACTION
Disciplir.ary acti o ns are th os e personnel ncri ons admini stered again st an employee for an
o ffen sive :1ct or poor job performance , which acti ons adversel y affect the curre nt pay, current starus, or
tenure of the cmplo)'e c .
1. Disc iplinary acci on penalties include suspen sion, demotion, and discharge of an
emp loyee .
2. Disciplinary action may be administ ered concurrcntl r with corrective acti ons.
3. Reas ons for disciplinary action are defined under 3-JM-4 of the Municipal Code.
An employee shall be allowe d at his /her discretion one (I) Association representative to be
present during predi sciplinary meetings . This provision shall app ly only when an employee desires the
assistance of an Association representative and only when the emp loyee believe s that disciplinary actio n
as defined above may be taken against the employee .
(Ibis \rticle will be discussed by Management and the Union aud mutually agreed upon changes made
prior to 12/31 /03)
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ARTICLE 35. GRIEVA. CE PR OCED URE
A grie ,·ancc is defined as an all eged dol:l tio n concernin g lhc interpretation o r application o f a
s pecific prodsion o f thi s Contrac t. 'Tbc empl oy ee and the i\ssocintion shall be required to fo llow the
procedure as set out below.
S!£nJ.
If 1h e cmpl o)1cc / Ass oci:i.tio n is un able to sc tLlc die grieva nce o r di sput e o ral1 y and inform:1 ll y
th ro ugh hi s/her in1JT1ediate sup ervi so r within se ven (1) ca lendar da ys o f the date o f the occ urrence of
the grievance, or the em pl oyee's kn ow ledge o f it, the employee ma y within the succee ding seve n (7)
cal endar da ys file a writte n grievan ce with his/her sup ervi so r. TI1e supervi so r shall atte mpt to re solve
the matter and shall res pond in wr\ting to the employee withi n sev en Cl) ca lendar days. An Associati on
o r ge neral grievance shall be presented directly by tJ1c Pre sident of EPBA or his dc signec to the Director
o f Safety Se rvices.
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If the grieva nc e still remain s unre so lve d, it shall be pre sented by the empl oye e to the Division
Chief in writing within seven (7) ca lendar da)'S following receipt o f the supcrvisor1s response. ~l11 e
Divi sion C":ef shall respond in writing within seve n (I) calendar da ys.
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If the grievance still rem ain s unresolved, it shall be prese nted by the cmplo)rce to the Director of
Sa fety Services in writing within seve n (7) calendar da)1S following receipt of the Division Chi efs
re spo nse. ~Inc Dir ector o f Safety Service s shall respo nd in we irin g within seven (7) calendar da ys.
If the grieva nce still remain s unre so lve d , it shall be prese nted by the employee to Lhc City
Manager in writi ng within sev en (7) ca lendar da rs fo ll ow in g receipt o f the Director of Safety Sc rvicc s1
res ponse. ·n1c City Marn:gcr or hi s/her designated repre sentative shall re spo nd in writing within
fo urt een (14) calenda r d,rs.
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If the gr ic,·an ce is still unreso lve d, the em pl oy ee within fourteen (14) ca lendar da ys nftc r the
repl y o f the City l\fo.nn gcr or hi s/her de signared representative, mn y by writte n notice rcquc sr the mnttcr
be heard by an arbitrator. If wi1hi n fi,·e d :l}'S o f th e n:c1uc st fo r arbiLration th e Assoc iati on and the City
can not mutuall y ag ree on an imp:m.ial arbitrato r, n rec1ucst will be filed with th e American i\rbit.rntion
Associa ti on fo ra panel o f sc,·en arbitrators to be sent to th e parties. ·111e arbitrntor shall be select ed by a
method o f alternative striking o f names from th e panel , wi th th e fir st strike determine d by a coin flip .
11,c final name left on the panel shall be the arb itra tor. ~n1c arb itrat o r shall be requ ested 10 iss ue a
deci sion within thir ty (30) da ys after conclusion o f te stim ony and argument .
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F.ach par1y sh:ill be re sponsible for compensation ro its own rcprc scnracivcs and witnesses . The
fees of Lue :irbitr:ll or shaU be shared equall y by the Associati on and 1hc City. If either party de sire s a •
vcrb :mm rec ord o f c..hc proceedin gs , it m:t y cau se such a rec ord co be made, prov ided i1 pars for the
rec o rd :ind makes copies av ailable to the arbitrat or. If the o tl1cr party wishe s to have a copy o f the
tran script, it shall share equally all costs of the tnin scripr.
Failure by an emp loyee o r the .Associatio n to comp ly with any cime limitati on shall constirutc a
settlement of the grievance . Shoul d the cmplo)rcr not re spond within the pre sc ribed time, the grievance
will automatic.a ll y proceed to the next step. At the employee's o ption, th e employer m:iy be allowed
additional time to re spond.
Authoricy of Arbitrator
The arbitrator shall have no power to add to or subtract from or change the teons of this
Contract. The wrinen decision o f the arbitrator shall be final and binding upon the parties. The
arbitrator shall limit his/her decision stric tly to the grievance submitted which has been properly
processed through the grievance procedure outlin ed.
Proce ssi ng Grievance Puring V','orking Hours
Grievances may be investigated and processed by the employee and o ne (!) on-duty Association
representative at the employee's requ est during working hours within reasonable WTie limits with out loss
of pay provided notice is given and the work load pennits.
(This Article will be discussed by Management and the Union and mutually agreed up on changes made
prior to 12/31 /03.)
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ARTICLE 36. EXCLUS IVE ESS OF CONTRA CT
Th e City and the Associati o n agree that 1.hc terms an d provisi ons herein contained con stitute the
e ntire Contrac t between th e par ties and sup e rse de all previo us communi catio ns, rcprcscma civ l'S o r
agree ments, t·it.hcr ve rb al o r written, between th e partie s wi th res pect to the subject matt er herein . Th e
City anc! th e Association agree that aU negotia ble item s ha ve bee n discussed during the negotiations
leadi ng to thi s Contra ct and, therefore, agree th at nego ti atio ns will no t be re o pe ne d o n :t ll }' item du ring
th e life o f this Contrac t exce pt by mutual agreement o f the partie s.
IN WITNESS WHEREOF, th e parties have caused thi s Contra ct to be signed by thei r
re spective re pre se ntative s, and their sign ature s pla ced thcrco n1 on th ;· __ day oCA ugu st, 2003 at
Engle wood, Colo rad o.
C ITY OF ENGLEWOOD
Mayor
A1TEST:
City Clerk
City Manager
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ENGLEWOOD POLICE BE NE.FIT
ASSOCIATION
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COUNCIL COMMUNI CATION
Date Agenda Item Subject
Au gus t 18. ~003 11 c ii Co ll ec ti ve Bargaini ng Agr ee ment
Be tween the City and th e EPBA fo r
2004 and 2005
Initiated By Staff Source
Human Resources Depa rtm ent I Sue Ea ton. Direc tor of Human Reso urces
COUNCIL GOAL AND PREVIOUS COUNCIL AC TION
The prev ious Coll ec tive Bargaining Ag ree ment w ith th e Eng lewood Po li ce Benefit As sociation was
approved by Co un ci l fo r 2002 and 2003.
RECOMMENDED ACT ION
Staff reques ts Co unci l approva l by resoluti on or th e Coll ec tive Bargaining Agree ment between th e
En glewood Poli ce. oenefi t Associ ation and the City of Englewood fo r 2004 and 2005 . Th e contrac t
cove rs app, oa ,m atel y 58 empl oyees.
BACKGROUND, ANALYSI~, AND ALTER NATIVES IDENTIFIED
Th e City of Englewood and th e Englewood Po li ce Benefit Assoc iation entered into negotiations in
May o f 2003 in acco rdan ce wi th th e City of Engl ewood Charter. Th e members of the Eng lewood
Poli ce Benefi t Associatio n dul y ratified, th rough th eir elec ted represe ntatives, the Collecti ve
Bargainin g Agreement.
Significant changes to th e contract include th e fo llowing:
I . Under Arti cle 9, Compensa tion, emp loyees covered by th e Contract w ill rece ive no increase
(0%) over th e 2003 ba se wage rate effe ct ive )anuary 1, 2004 . Wages for 2005 w ill be
negnti at ed in 2004.
2. Under Ar ti cle 17, Ho lidays, Martin Lu th er Kin g Day was added as an officia l City h oli da y
avai lab le as a "fl o ating holiday o pti on", and New Yea rs Eve Day was deleted.
3. Language i n Articles 4, Se ni o rity and 8, La 1•ofi w as cla rifi ed and th e length of th e r eca ll lis t made
cons iste nt ( 18 month s) in bo th.
4. \rticle 2-1 , Sh ort Ter m Disability w as amended to all ow access to STD wi th ann•Jal leave and
ho!iday l ea, e, in add iti o n to perso nal lea ve. (Employees must ta ke a da y of pers o nal leave,
annual leave . or ho li dav leave befo re th ey ca n access th eir short term disab ility leave .)
FINAN CIAL IMPACT
There is no fi nancial impac t associated wnh the changes.
UST OF ATTAC HMENTS:
Coll ecti\ e Ba rga inin g Agr ee ment Betw ee n th e Cil~ 0 1 Eng lewooJ an d th e En gle\\ .J Od Polic e Benell t
Ass oc ia ti on, Januar\ 1, ~00--' -Dece mber 3 1 :! 0 5.