HomeMy WebLinkAbout2023 Resolution No. 0061
RESOLUTION NO. 6
SERIES OF 2023
A RESOLUTION AUTHORIZING THE PURCHASE OF POLICE
VEHICLE UPFITTING, PARTS, AND SERVICES UNDER THE
TERMS OF THE COOPERATIVE PURCHASING AGREEMENT
WITH ARAPAHOE COUNTY AND LIGHTING ACCESSORY &
WARNING SYSTEMS L.L.C., DBA L.A.W.S, RFP 18-30.
WHEREAS, Section 4-1-3-1(C) of the Englewood Municipal Code 2000 allows
for the purchase of commodities, supplies, and equipment under any general bid or
purchase contract of the United States Government, State of Colorado, or other
governmental jurisdiction at the prices, terms, and conditions contained therein, when, in
the opinion of the City Manager, the prices available to the City through such agreement
are deemed to be the lowest and best price available to the City; and
WHEREAS, the City of Englewood Police Department requires upfitting
services for thirteen police interceptors, three police Tahoes and associated repair of
graphics and emergency equipment in an amount not to exceed $300,000.00; and
WHEREAS, Lighting Accessory & Warning Systems L.L.C., dba L.A.W.S
(“L.A.W.S”) has over 25 years of law enforcement experience and over 20 years of
automotive installation experience; and
WHEREAS, L.A.W.S was awarded a contract through Arapahoe County RFP-
18-30 and entered into this agreement for graphics & Emergency Equipment & Lighting
for Arapahoe County vehicles; and
WHEREAS, the City, as a municipality, has the opportunity to take advantage of
the pricing offered by the Cooperative Price Agreement to take advantage of the pricing
structure negotiated by the County through the cooperative bidding process; and
WHEREAS, Public Works, Fleet Services Division has determined that
sufficient funds are available for the purchase of the equipment and services using CERF
Account 62-1001-36402 in the amount of $275,336.36 for the thirteen police interceptors
and three police Tahoes and using ServiCenter Fund 61-1007-53002 in the amount of
$24,663.64 for any repairs needed on graphics from body damage or lighting; and
WHEREAS, Fleet Services recommends Council authorize a purchase order not
to exceed $300,000 through L.A.W.S for the upfitting of sixteen police vehicle units for
$275,336.36 and an additional $24,663.64 for any repair needed for graphics and
emergency equipment in 2023 for police operations.
.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS:
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2
Section 1. The Englewood City Council hereby authorizes a purchase order not
to exceed $300,000 through L.A.W.S for the upfitting of sixteen Police units for
$275,336.36 and an additional $24,663.64 for any repair needed for graphics and
emergency equipment for a total amount not to exceed $300,000.00, attached hereto as
Exhibit A.
Section 2. The Mayor, Mayor Pro Tem (in the Mayor’s absence), and/or City
staff are hereby granted the authority to take all actions necessary to implement the
provisions of Section 1 above.
ADOPTED AND APPROVED this 6th day of February, 2023
Othoniel Sierra, Mayor
ATTEST:
Stephanie Carlile, City Clerk
I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby
certify the above is a true copy of Resolution No. 6, Series of 2023
Stephanie Carlile
DocuSign Envelope ID: 1FD4086A-3804-441A-9910-640874F9C46F
Date: March 29, 2018
Solicitation Number: 18-30
Solicitation title: EMERGENCY EQUIPMENT AND LIGHTING FOR
ARAPAHOE COUNTY VEHICLES
Pre-Solicitation Meeting: RECOMMENDED
April 11, 2018 @ 10:30AM
ACSO Administration
13101 East Broncos Pkwy
Centennial, CO 80112
Training Room 2
Proposal will be received until: April 26, 2018, 2:00 p.m., Our Clock
5334 S. Prince St., Room 480
Littleton, CO 80120
Goods or services to be delivered to or performed at: Arapahoe County Sheriff’s Office
For additional information please contact: Trudi Peepgrass, CPPB, Senior Purchasing Agent
(303) 734-5448
Email Address: tpeepgrass@arapahoegov.com
Documents included in this package: Request for Proposal
Appendix A – Sample Agreement for Services
If any of the documents listed above are missing from this package, contact Arapahoe County
Purchasing. If you require additional information, call the Purchasing Division contact person.
The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Contractor, (2) he/she
has read all terms and conditions and technical specifications which were made available in conjunction
with this solicitation and fully understands and accepts them unless specific variations have been
expressly listed in his/her offer, (3) the offer is being submitted on behalf of the Contractor in accordance
with any terms and conditions set forth in this Solicitation, and (4) the Contractor will accept any awards
made to it as a result of the offer submitted herein for a minimum of ninety calendar days following the
date of submission.
PRINT OR TYPE YOUR INFORMATION
Name of Company: ____________________________________________ Fax: _____________
Address: ________________________ City/State: ________________ Zip: ______________
Contact Person: ___________________ Title: _____________________ Phone: ___________
Email Address: ___________________
Authorized Representative’s Signature: ____________________________ Phone: ___________
Printed Name: ____________________ Title: _____________________ Date: ____________
Email Address: ___________________
Arapahoe County Finance Department
Purchasing Division
5334 South Prince Street, Room 480
Littleton, Colorado 80120
REQUEST FOR PROPOSAL
COVER SHEET
**ORIGINAL SIGNED **
LIghting, Accessory & Warning Systems ( DBA LAWS ) 720-870-4964
7124 S. DILLON COURT ENGLEWOOD 80112
Devin Marciano President 720-870-4965
dmarciano@laws1.com
Devin Marciano President
dmarciano@laws1.com
720-870-4965
04/16/18
DocuSign Envelope ID: 1FD4086A-3804-441A-9910-640874F9C46F
RFP-18-30 Page 2 of 36 Revised February 2018
I. APPLICABILITY. These General Terms and Conditions apply, but are not limited, to all bids, offers,
proposals, qualifications and quotations (hereinafter referred to as “Offer”) made to Arapahoe County
(hereinafter referred to as "County") by all prospective contractors, contractors, bidders, firms,
companies, publishers, consultants, or suppliers (herein after referred to as “Contractor” or
"Contractors") in response, but not limited, to all Invitations to Bid, Requests for Proposals, Requests
for Qualifications, and Requests for Quotations (hereinafter referred to as “Solicitation” or
“Solicitations”).
II. CONTENTS OF OFFER
A. GENERAL CONDITIONS. Contractors are required to submit their Offers in accordance with the
following expressed conditions:
1. Contractors shall make all investigations necessary to thoroughly inform themselves
regarding the plant and facilities affected by the delivery of materials and equipment as
required by the conditions of the Solicitation. No plea of ignorance by the Contractor of
conditions that exist or that may hereafter exist will be accepted as the basis for varying the
requirements of the County or the compensation to the Contractor.
2. Contractors are advised that all County Solicitations and contracts are subject to all
requirements contained in the County’s Purchasing Division’s Policies and state and federal
statutes. When conflicts occur, the highest authority will prevail.
3. Contractors are required to state exactly what they intend to furnish to the County in their
Offer and must indicate any variances to the terms, conditions, and specifications of this
Solicitation no matter how slight. If variations are not stated in a Contractor’s Offer, it shall be
construed that the Contractor’s Offer fully complies with all conditions identified in this
Solicitation.
4. The County intends and expects that the contracting processes of the County and its
Contractors provide equal opportunity without regard to gender, race, ethnicity, religion, age
or disability and that its Contractors make available equal opportunities to the extent third
parties are engaged to provide goods and services to the County as subcontractors,
contractors, or otherwise. Accordingly, the Contractor shall not discriminate on any of the
foregoing grounds in the performance of any contract awarded to the Contractor, and shall
make available equal opportunities to the extent third parties are engaged to provide goods
and services in connection with performance of the contract. Joint ventures are
encouraged. The Contractor shall disseminate information regarding all subcontracting
opportunities under the contract in a manner reasonably calculated to reach all qualified
potential subcontractors who may be interested. The Contractor shall maintain records
demonstrating its compliance with this provision and shall make such records available to the
County upon the County’s request.
5. All Offers and other materials submitted in response to this Solicitation shall become the
property of the County. Careful consideration should be given before submitting confidential
information to the County. The Colorado Open Records Act permits public scrutiny of most
materials collected in this Solicitation process. Information that is reasonably considered
proprietary should be clearly marked as confidential. The County does not guarantee the
confidentiality of any records.
Arapahoe County Finance Department
Purchasing Division
5334 South Prince Street, Room 480
Littleton, Colorado 80120
REQUEST FOR PROPOSAL
GENERAL TERMS AND CONDITIONS
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RFP-18-30 Page 3 of 36 Revised February 2018
B. CLARIFICATION AND MODIFICATIONS IN TERMS AND CONDITIONS
1. Where there appears to be variances or conflicts between the General Terms and
Conditions, the Special Terms and Conditions and the Technical Specifications outlined in
this Solicitation, the Technical Specifications, and then the Special Terms and Conditions, will
prevail.
2. If any Contractor contemplating submitting an Offer under this Solicitation is in doubt as to the
true meaning of the specifications or any other portion of the Solicitation, the Contractor must
submit a written request via email for clarification to the Point of Contact listed on the first
page of this Solicitation. The Contractor submitting the request shall be responsible for
ensuring that the request is received by the County prior to the deadline for submitting
questions.
Any official interpretation of this Solicitation must be made by an agent of the
County’s Purchasing Division who is authorized to act on behalf of the County. The
County shall not be responsible for interpretations offered by employees of the County
who are not agents of the County’s Purchasing Division.
The County shall issue a written addendum if substantial changes which impact the technical
submission of Offers are required. A copy of such addenda will be available at the Rocky
Mountain E-Purchasing System (BIDNET) website. In the event of conflict with the original
Solicitation documents, addenda shall supersede to the extent specified. Subsequent
addenda shall supersede prior addenda only to the extent specified.
ADDENDA: CONTRACTOR IS RESPONSIBLE FOR OBTAINING AND
ACKNOWLEDGING ALL SUBSEQUENT ADDENDA VIA THE ROCKY MOUNTAIN E-
PURCHASING SYSTEM (BIDNET). FAILURE TO SUBMIT ANY AND ALL SUBSEQUENT
ADDENDUM/ADDENDA MAY DEEM THE CONTRACTOR NON-RESPONSIVE. EACH AND
EVERY ADDENDUM MUST BE SEPARATELY ACKNOWLEDGED UTILIZING THE
ADDENDUM ACKNOWLEDGMENT FORM AVAILABLE AT THE ROCKY MOUNTAIN E-
PURCHASING SYSTEM (BIDNET). ANY SUBMITTAL DEEMED NON-RESPONSIVE MAY
BE RETURNED. ANY CONTRACTOR DEEMED NON-RESPONSIVE WILL NOT HAVE THE
ABILITY TO APPEAL AWARD DECISION(S).
C. PRICES CONTAINED IN OFFER-DISCOUNTS, TAXES, COLLUSION
1. Contractors may offer a cash discount for prompt payment. Discounts will be considered in
determining the lowest net cost for the evaluation of Offers; discounts for periods of less than
twenty days, however, will not be considered in making an award. Contractors are
encouraged to provide their prompt payment terms in the space provided on the Solicitation’s
Specification and Pricing Form. If no prompt payment discount is being offered, the
Contractor shall enter a zero (0) for the percentage discount to indicate net thirty days. If the
Contractor does not enter a percentage discount, it is hereby understood and agreed that the
payment terms shall be net thirty days, effective on the date that the County receives an
accurate invoice or accepts the products, whichever is the later date. Payment is deemed to
be made on the date of the mailing of the check.
2. Contractors shall not include federal, state, or local excise or sales taxes in prices offered, as
the County is exempt from payment of such taxes.
Federal Identification Number: 84-6000740
State of Colorado Tax Exempt Number: 98-04527-0000
3. Contractor, by affixing its signature to this Solicitation, certifies that its Offer is made without
previous understanding, agreement, or connection either with any persons, firms or
corporations making an Offer for the same items, or with the County. The Contractor also
certifies that its Offer is in all respects fair, without outside control, collusion, fraud, or
otherwise illegal action. To insure integrity of the County’s public procurement process, all
Contractors are hereby placed on notice that any and all Contractors who falsify the
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certifications required in conjunction with this section will be prosecuted to the fullest extent of
the law.
III. PREPARATION AND SUBMISSION OF OFFER
A. PREPARATION
1. The Offer must be typed or legibly printed in ink. The use of erasable ink is not permitted. All
corrections made by the Contractor must be initialed in blue ink by the authorized agent of
the Contractor.
2. Offers must contain, in blue ink, a manual signature of an authorized agent of the Contractor
in the space provided on the Solicitation cover page. The original cover page of this
Solicitation must be included in all Offers. If the Contractor’s authorized agent fails to
sign and return the original cover page of the Solicitation, its Offer may be invalid and
may not be considered.
3. The County logo is trademarked and property solely of the County. Contractors do not have
permission to use the County’s logo on any documentation or presentation materials and to
do so would be a violation of the County’s trademark
4. Unit prices shall be provided by the Contractor on the Solicitation’s Specification and Pricing
Form when required in conjunction with the prescribed method of award and shall be for the
unit of measure requested. Prices that are not in accordance with the measurements and
descriptions requested shall be considered non-responsive and shall not be considered.
Where there is a discrepancy between the unit price and the extension of prices, the unit
price shall prevail.
5. Alternate Offers will not be considered unless expressly permitted in the Specification’s
Special Terms and Conditions.
6. The accuracy of the Offer is the sole responsibility of the Contractor. No changes in the Offer
shall be allowed after the date and time that submission of the Offers is due.
B. SUBMISSION
1. The Offer shall be sealed in an envelope with the Contractor’s name and the Solicitation
number on the outside. The County’s Specification and Pricing form, which is attached to this
Solicitation, must be used when the Contractor is submitting its Offer. The Contractor shall
not alter this form (e.g. add or modify categories for posting prices offered) unless expressly
permitted in the Solicitation or in an addendum duly issued by the County. No other form
shall be accepted.
2. Each Offer must be submitted at the time and place, and number of copies as specified in
this Solicitation Special Terms and Conditions. Failure to submit the required number of
copies may deem the Contractor’s Response non-responsive.
3. Failure to provide any requested information may result in the rejection of the Response as
non-responsive.
4. Contractor is responsible for ensuring their offer is received by the Purchasing Department
prior to the deadline outlined in the solicitation regardless of the method of delivery.
5. Offers submitted via facsimile machines or electronic methods will not be accepted.
6. Contractors, which qualify their Responses by requiring alternate contractual terms and
conditions as a stipulation for contract award must include such, alternate terms and
conditions in their Responses. The County reserves the right to declare a Contractor’s
Response as non-responsive if any of these alternate terms and conditions are in conflict with
the County’s terms and conditions, or if they are not in the best interests of the County.
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C. LATE OFFERS. Offers received after the date and time set for the opening shall be considered
non-responsive and returned unopened to the Contractor.
D. CONTRACTOR APPLICATION AND RETENTION ON CONTRACTOR LIST (RMEPS)
1. Contractors may register themselves online by visiting
https://www.rockymountainbidsystem.com, and then click on the link to the Rocky Mountain
E-Purchasing System (RMEPS). The County (along with the other participating agencies
shown on the Rocky Mountain System) posts all bids, quotes, amendments and award
information on this website. If you need assistance when registering, or do not have Internet
access, please contact BidNet® at 1-800-835-4603. BidNet provides all technical and
customer support for the RMEPS system and will be happy to assist you.
2. Once you are registered in the Rocky Mountain database you are automatically placed on the
County’s contractor list.
3. Contractors may view and print all formal solicitations and amendments online
IV. MODIFICATION OR WITHDRAWAL OF OFFERS
A. MODIFICATIONS TO OFFERS. Offers may only be modified in the form of a written notice on
Contractor letterhead and must be received prior to the time and date set for the Offers to be
opened. Each modification submitted to the County’s Purchasing Division must have the
Contractor’s name and return address and the applicable Solicitation number and title clearly
marked on the face of the envelope. If more than one modification is submitted, the modification
bearing the latest date of receipt by the County’s Purchasing Division will be considered the valid
modification.
B. WITHDRAWAL OF OFFERS
1. Offers may be withdrawn in the form of a written notice on Contractor letterhead and must be
received prior to the time and date set for the opening of Offers. Any withdrawal of an Offer
submitted to Arapahoe County Purchase Division must have the Contractor’s name, return
address, and the applicable Solicitation number and title clearly marked on the face of the
envelope and on the withdrawal letter.
2. Offers may not be withdrawn after the time and date set for the opening for a period of ninety
calendar days. If an Offer is withdrawn by the Contractor during this ninety-day period, the
County may, at its option, suspend the Contractor from the contractor list and may not accept
any Offer from the Contractor for a six-month period following the withdrawal.
V. REJECTION OF OFFERS
A. REJECTION OF OFFERS. The County may, at its sole and absolute discretion:
1. Reject any and all, or parts of any or all, Offers submitted by prospective Contractors;
2. Re-advertise this Solicitation;
3. Postpone or cancel the process;
4. Waive any irregularities in the Offers received in conjunction with this Solicitation; and/or
5. Determine the criteria and process whereby Offers are evaluated and awarded.
B. REJECTION OF A PARTICULAR OFFER. In addition to any reason identified in subsection A
above, the County may reject an Offer under any of the following conditions:
1. The Contractor misstates or conceals any material fact in its Offer;
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2. The Contractor’s Offer does not strictly conform to the law or the requirements of the
Solicitation;
3. The Offer expressly requires or implies a conditional award that conflicts with the method of
award stipulated in the Solicitation;
4. The Offer does not include documents, including, but not limited to, certificates, licenses,
and/or samples, which are required for submission with the Offer by the Solicitation; and/or
5. The Offer has not been executed by the Contractor through an authorized signature on the
Specification’s Cover Sheet.
C. ELIMINATION FROM CONSIDERATION
1. An Offer may not be accepted from, nor any contract be awarded to, any person or firm which
is in arrears to the County upon any debt or contract or which is a defaulter as surety or
otherwise upon any obligation to the County.
2. An Offer may not be accepted from, nor any contract awarded to, any person or firm who has
failed to perform faithfully any previous contract with the County or other governmental entity,
for a minimum period of three years after the previous contract was terminated for cause.
D. No damages shall be recoverable by any challenger as a result of the determinations listed in this
Section V or decisions by the County.
VI. QUALIFICATIONS OF CONTRACTOR: The County may make such investigations as deemed
necessary to determine the ability of the Contractor to perform work, and the Contractor shall furnish
all information and data for this purpose as the County requests. Such information includes, but is not
limited to: current/maximum bonding capabilities, current licensing information, audited financial
statements, history of the firm on assessments of liquidated damages, contracts cancelled prior to
completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County
reserves the right to reject any Offer if the evidence submitted by, or investigation of, such Contractor
fails to satisfy the County that such Contractor is properly qualified to carry out the obligations of the
contract and to complete the work contemplated therein. Conditional Offers will not be accepted.
VII. AWARD OF SOLICITATION. The County shall award this Solicitation to the successful Contractor
through the issuance of a Notice of Intent To Award. All Contractors that participated in the
Solicitation process will be notified of contractor selection. No services or goods shall be provided,
and no compensation shall be paid, until and unless a contract has been signed by an authorized
representative of the County and the Contractor.
VIII. APPEAL OF AWARD. Solicitations are awarded based on several conditions, price being just one of
the elements. Please check the Solicitation’s Special Terms and Conditions to see the elements
upon which the award will be based. Contractors may appeal the Notice of Intent to Award decision
by submitting, in writing, to the County’s Purchasing Manager, a request for reconsideration within 3
business days after the Notice of Intent to Award is sent to all participating Contractors via email,
provided the appeal is sought by the Contractor prior to the County finalizing a contract with the
selected Contractor. Contractors who were deemed non-responsive are ineligible to participate in the
appeal of award process.
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RFP-18-30 Page 7 of 36 Revised February 2018
SUBMISSION OF OFFERS: The original Offer must be received before the due date and time as
specified in this Solicitation. The Contractor is responsible for addressing the envelope as indicated
below. If the submittal arrives late, it will be returned unopened. Address the envelope as follows:
Arapahoe County
Purchasing Division
5334 South Prince Street. Room 480
Littleton, CO 80120
ATTN: Trudi Peepgrass, CPPB
Senior Purchasing Agent
RFP-18-30
SCHEDULE OF ACTIVITIES: The following activities and dates are a tentative outline of the process to
be used to solicit Contractor responses and to evaluate each Contractor Response:
March 29, 2018 ................................................................................................... Issue Request for Proposal
April 11, 2018 @ 10:30 AM ........................................................... Recommended Pre-Proposal Conference
April 12, 2018 @ 2:00 PM ......................................................................... Deadline for submitting questions
April 26, 2018 @ 2:00 PM ............................................................................... Solicitation submittal deadline
May, 2018................................................................................................................................ Award contract
PURPOSE: TO ESTABLISH A CONTRACT: The purpose of this Solicitation is to establish a contract for
the installation of Emergency Equipment and Lighting on the Arapahoe County Sheriff’s Office vehicles
and Arapahoe County Non-Police vehicles from a source(s) that will provide prompt and efficient service
to the County. The successful Contractor will be required to coordinate and cooperate with the County’s
awarded graphics Contractor under RFP-18-29 to provide a street ready/turn-key vehicle.
TERM OF CONTRACT: Annual.
CONTRACTUAL OBLIGATIONS
A. The successful Contractor will be required to sign a contract substantially similar to the contract
form in Appendix A. The County reserves the right to add or delete provisions to the form prior to
contract execution.
B. Contractor is responsible for reviewing the form contract and understanding the terms and
conditions contained therein, including, but not limited to, insurance requirements,
indemnification, illegal aliens, equal opportunity, non-appropriation, and termination.
C. Contractor’s Response must state its willingness to enter into the form contract or Contractor
shall identify and include any proposed revisions they have for the form contract. Any proposed
revisions made by the Contractor after the County Notice of Intent to Award the Solicitation may
be grounds for rescinding said Notice. The identification of willingness to enter into the standard
contract is for general purposes at this time, but is part of the evaluation process and must be
included. There may be negotiations on a project-by-project basis that provide further clarification.
D. Material Priced Incorrectly. As part of any award resulting from this process, Contractor(s) will
discount all transactions as agreed. In the event the County discovers, through its contract
monitoring process or formal audit process, that material was priced incorrectly, Contractor(s)
Arapahoe County Finance Department
Purchasing Division
5334 South Prince Street, Room 480
Littleton, Colorado 80120
REQUEST FOR PROPOSAL
SPECIAL TERMS AND CONDITIONS
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RFP-18-30 Page 8 of 36 Revised February 2018
agree to promptly refund all overpayments and to pay all reasonable audit expenses incurred as
a result of the non-compliance.
E. The County may, during the term of the contract and any extensions, request additional work at
other locations throughout Arapahoe County by the successful Contractor.
F. Garagekeepers’ Legal Liability Coverage: Contractor shall obtain, at Contractor’s expense, and
keep in effect during the term of this contract, Garagekeepers’ Legal Liability
Insurance. Combines single limit per occurrence shall not be less than $1,000,000 (One Million
Dollars).
PRE-PROPOSAL CONFERENCE IS RECOMMENDED: A pre-proposal conference will be held on April
11, 2018 @ 10:30AM at the Arapahoe County Sheriff’s Office Administration Building, Training Room 2,
13101 East Broncos Parkway, Centennial, CO 80112 to discuss the Specifications. A representative of
the Contractor is encouraged to attend this conference in order to become familiar with the specifications.
A Ford Police Interceptor Sedan, a Ford Police Interceptor Utility, a Harley Davidson Motorcycle, and a
Ford Expedition SSV will be available for inspection by Contractors. This will be the only time
available to view the current vehicle emergency equipment and lighting; no other appointments
will be scheduled. As the Arapahoe County Sheriff’s Office is a secure facility, the Contractor shall
take all necessary precautions with going through a secure facility, i.e. tools, camera, etc.
METHOD OF AWARD - BEST EVALUATIVE SCORE BASED ON WRITTEN RESPONSE: It is the
intent of the County to award a contract to the Contractor who receives the highest score when the
Responses submitted by interested Contractors are reviewed by the County's Response Evaluation
Committee. Notwithstanding, the County reserves the right to alter this method of award if such alteration
is in the best interest to the County. For this Solicitation, the Evaluation Committee will score Responses
based on the following criteria listed in no particular order:
Background Information (15%)
Warranty (15%)
Turnaround Time (25%)
Pricing (20%)
Ability to provide indoor or fenced facility (25%)
For more detailed explanation of criteria please refer to page 24.
Evaluation criteria, other than costs, are evaluated first. After rating the written Responses, costs are then
considered against trade-offs such as satisfaction of requirements in the Solicitation, qualifications and
financial condition of the Contractor, risk and incentives.
If it is in the best interest of the County, the Evaluation Committee may invite a limited number of
Contractors who received the highest scores during the written phase to provide an oral presentation.
The number of Contractors who may be invited to provide an oral presentation will be determined by the
Evaluation Committee after the written Responses have been scored.
The County reserves the right to conduct negotiations with Contractors and to accept revisions of
Responses. During this negotiation period, the County will not disclose any information derived from
Responses submitted, or from discussions with other Contractors. Once an award is made, the
Solicitation file and the Responses contained therein are in the public record.
RESPONSE TO QUESTIONS: Questions which arise during the Response preparation period regarding
issues around this Solicitation, purchasing and/or award should be directed, via e-mail, to Trudi
Peepgrass, Senior Purchasing Agent, Purchasing Division, Arapahoe County,
tpeepgrass@arapahoegov.com. The Contractor submitting the question(s) shall be responsible for
ensuring the question(s) is received by the County by the date and time listed on page seven (7) in the
schedule of activities for submitting the question(s) regardless of the method of delivery.
Any official interpretation of this Solicitation must be made by an agent of the County’s Purchasing
Division who is authorized to act on behalf of the County. The County shall not be responsible for
interpretations offered by employees of the County who are not agents of the County’s Purchasing
Division.
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OPTION TO RENEW FOR THREE (3) SUBSEQUENT YEARS (MAINTAINING SAME PRICES): The
prices or discounts quoted by the Contractor in its Offer shall prevail for the term of the contract, at which
time the County shall have the option to renew the contract for three (3) subsequent one year periods,
provided, however, that such Contractor will maintain the same prices or discounts that were agreed to in
the initial contract. The optional renewal periods shall not exceed three years. Continuation of the contract
beyond the initial period is a County prerogative and not a right of the Contractor. This prerogative will be
exercised only when such continuation is clearly in the best interest of the County.
LIMITED CONTRACT EXTENSION TO MAINTAIN SERVICE LEVELS: It is hereby agreed and
understood that the awarded contract may be extended for an additional thirty day transitional period after
the contract is scheduled for termination and after any option years have been exercised. During this
transitional period, the Contractor agrees to continue the same or a reduced level of service to the County
at the same prices while a new contract, also in force, is being mobilized. If the Contractor is supplying
equipment in conjunction with the awarded contract, the Contractor agrees to retain its equipment at the
designated County premise(s) for an additional thirty calendar days after the termination of the contract,
at which time the equipment shall be removed from the premise(s). The Contractor shall be allowed to
invoice the County for this additional period on a pro-rated basis.
LIMITED CONTRACT EXTENSION TO COMPLETE WORK: Any specific work assignment which
commences prior to the termination date of the awarded contract and which will extend beyond the
termination date shall, unless terminated by mutual agreement by both parties, continue until completion
at the same prices, terms and conditions as set forth herein.
LOCAL OFFICE SHALL BE REQUIRED: Due to the service level required in conjunction with this
Solicitation, the Contractor shall maintain an office within the Metro Denver, Colorado, area. This office
shall be staffed by a competent company representative who can be contacted during normal working
hours (see page 11 for Arapahoe County delivery hours) and who is authorized to discuss matters
pertaining to the contract. Metro Denver consists of City and County of Denver, City of Ft. Collins and
surrounding counties, City of Colorado Springs and surrounding counties, Arapahoe County, Jefferson
County, Adams County, Boulder County, Douglas County, City and County of Broomfield, Clear Creek
County, and Gilpin County, Colorado. All reimbursable payments will be based on local Denver office.
PURCHASE BY OTHER GOVERNMENTAL AGENCIES: Each governmental unit which avails itself of
this contract will establish its own contact, place its own orders, issues its own purchase orders, be
invoiced there from and make its own payments and issue its own exemption certifications as required by
the Contractor. It is understood and agreed that Arapahoe County is not a legally binding party to any
contractual agreement made between any other governmental unit and the Contractor as a result of this
solicitation.
POST AWARD MEETING: The Contractor may be required to attend a post-award meeting with
Arapahoe County to discuss the expectations of the contract. This meeting will be coordinated by the
department/division/office identified in this solicitation.
REQUIRED CONTRACTORS OF WORK SHALL BE IDENTIFIED: As part of its Response, the
Contractor shall be required to work with the awarded Graphics Contractor under Arapahoe County
solicitation RFP-18-29. This would entail providing the graphics Contractor a space at your facility to
install the graphics. The County requires that the successful Contractor for this contract deliver vehicles
that are street ready/turn-key.
ELIGIBILITY OF CONTRACTORS - YEARS OF EXPERIENCE AND OPERATIONAL FACILITIES
REQUIRED: Pre-award inspection of the Contractor's facility may be made prior to award of the contract.
Responses will only be considered from firms which have been engaged in the business of manufacturing
or distributing the goods and/or performing services as described in this Solicitation prior to the date of
this Solicitation. The Contractors must be able to produce evidence that they have an established
satisfactory record of performance for a reasonable period of time and have sufficient financial support,
equipment and organization to ensure that they can satisfactorily execute the services if awarded a
contract. The term equipment and organization as used herein shall be construed to mean a fully
equipped and well established company in line with the best business practices in the industry and as
determined by the proper authorities of the County. The County reserves the right, before awarding the
contract, to require a Contractor to submit such evidence of its qualifications as it may deem necessary,
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and may consider any evidence available to it (including, but not limited to, the financial, technical and
other qualifications and abilities of the Contractor, including past performance and experience with the
County) in making the award in the best interest of the County.
CONSIGNMENT OF CONTRACT NOT ALLOWED: Responses will only be considered from firms which
are directly engaged in the business of manufacturing or distributing the goods and/or performing the
services described in this Solicitation. Accordingly, no part of this contract can be consigned to another
Contractor.
SUB-CONTRACTING: No portion of the Solicitation may be subcontracted without the prior written
approval of Arapahoe County.
LABOR, MATERIALS AND EQUIPMENT TO BE SUPPLIED BY THE CONTRACTOR: Unless
otherwise provided in this Solicitation, the Contractor shall furnish all labor, materials and equipment
necessary for satisfactory contract performance. When not specifically identified in this Solicitation, such
materials and equipment shall be of a suitable type and grade for the intended purpose. Any technical
omissions of functions or types of work within these Specifications shall not relieve the Contractor from
furnishing, installing or performing such work where required to the satisfactory completion of the project.
The Contractor shall include all costs associated with installation in its proposed unit cost to the County
and shall not identify installation costs as a separate item unless specifically allowed on the Specification
Form and Pricing Form. All materials, workmanship, and equipment shall be subject to the inspection
and approval of the County's Project Manager.
DEFICIENCIES, DEFECTS AND/OR DAMAGES IN WORK AND/OR PRODUCT TO BE CORRECTED
BY CONTRACTOR: The successful Contractor shall promptly correct all deficiencies, defects and/or
damages in any work and/or any product that fails to conform to the Contract Documents. All
corrections shall be made within five (5) business days after such rejected defects, deficiencies,
damages, and/or non-conformances are verbally reported to the Contractor by the County's Fleet
Management. The Contractor shall bear all costs of correcting such rejected work. If the Contractor fails
to correct the work within the period specified in this Solicitation, the County reserves the right to place
the Contractor in default of its contractual obligations, obtain the services of another Contractor to correct
the deficiencies, and charge the Contractor for these costs, either through a deduction from the final
payment over to the Contractor or through invoicing.
PRODUCT RECALL: Contractor(s) awarded contract(s) under this Solicitation shall be required to notify
Arapahoe County’s Purchasing Division of any manufacturer’s recalls regarding items ordered under said
contracts. The Contractor shall contact the County by phone within two hours of notification by the
manufacturer and shall follow-up in writing within 24 hours. Failure to comply with this requirement may
be cause for termination of any existing contracts between the Contractor and the County and for removal
from the County’s approved Contractor list(s).
PURCHASE ORDERS PLACED WITH CONTRACTOR DURING CONTRACT: All orders placed with
the Contractor during the term of the awarded contract shall be issued by the County's Purchasing
Division through a Purchase Order bearing a unique Purchase Order number. The Contractor shall not
fill any requests for service until a Purchase Order has been received from the County. A verbal
Purchase Order number, however, may be issued to the Contractor by an agent of the Purchasing
Division under emergency circumstances in advance of a written Purchase Order. All verbal Purchase
Orders issued under emergency circumstances will be followed up by a written Purchase Order once the
emergency circumstance has expired.
COMPLETION OF WORK FROM DATE OF PURCHASE ORDER: The Contractor shall state in its
Response the number of calendar days from the date of the Purchase Order issued by the County in
which it will guarantee to complete the work, repair, and/or service. Time for completion may be
considered a factor in determining the successful Contractor. The completion date shall not exceed thirty
(30) calendar days after the date of the Purchase Order. All work shall be performed in accordance with
good commercial practice and the work schedule and completion dates shall be adhered to by the
successful Contractor(s), except in such cases where the completion date will be delayed due to acts of
God, strikes, or other causes beyond the control of the Contractor. In these cases, the Contractor shall
notify the County of the delays in advance of the original completion date so that a revised completion
date can be negotiated. Should the Contractor(s) to whom the contract(s) is awarded fail to complete the
work within the number of days as stated in its Response, it is hereby agreed and understood that the
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County reserves the right to cancel the contract with the Contractor and to secure the services of another
Contractor to complete the work. If the County exercises this right, the County shall be responsible for
reimbursing the Contractor for work which was completed and found acceptable to the County in
accordance with the Specifications. In addition, the County may, at its sole discretion, request payment
from the Contractor, through an invoice or credit memo, for any additional costs over and beyond the
original Response price which were incurred by the County as a result of having to secure the services of
another Contractor.
DELIVERY LOCATIONS AND HOURS SPECIFIED: The Contractor will make arrangements to have all
Arapahoe County Sheriff’s Office vehicles transported via car carrier to and from the Contractor’s secured
facility. At no time will the vehicles be operated on the roadways by someone who is not an employee of
Arapahoe County Government or the Arapahoe County Sheriff’s Office. The Contractor shall deliver
street ready/turnkey vehicles in conjunction with this Solicitation to the County’s Fleet Management
Division which is located at 7600 S. Peoria St., Englewood, CO. Deliveries will only be accepted from
8:00 a.m. to 2:30 p.m. Monday through Friday excluding County Holidays. Successful Contractor should
call the Fleet Management Division at (720) 874-6801, twenty-four hours before attempting to make any
delivery.
DELIVERY TIMES: Deliveries will only be accepted from 8:00 a.m. to 2:30 p.m. Monday through Friday
excluding County Holidays, which are as follows:
Observance of New Year’s Day
Martin Luther King, Jr. Day
Presidents’ Day
Memorial Day
Independence Day
Labor Day
Columbus Day
Veterans’ Day
Thanksgiving Day
Friday after Thanksgiving
Christmas Eve
Christmas Day
Successful Contractor shall call twenty-four hours before attempting to make any delivery.
WARRANTY SHALL BE SUPPLIED IN WRITTEN FORM: The Contractor shall supply a copy of its
written warranty certificates or documentation with its Response. The warranty supplied by the
Contractor shall remain in force for the full period identified by the Contractor, regardless of whether the
Contractor is under contract with the County at the time of defect. Any payment by the County on behalf
of goods and services received from the Contractor does not constitute waiver of these warranty
provisions.
PRICES SHALL BE FIXED AND FIRM FOR THE TERM OF THE CONTRACT: If the Contractor is
awarded a contract under this Solicitation, the prices proposed by the Contractor shall remain fixed and
firm during the term of the contract, provided, however, that the Contractor may offer incentive discounts
from this fixed price to the County at any time during the contractual term.
METHOD OF PAYMENT - INVOICE FOR A SINGLE DELIVERY: The successful Contractor shall
submit one invoice, per-car, to the Arapahoe County Sheriff’s Office Budget & Logistics upon delivery of a
street ready/turnkey vehicle. This invoice shall be for the Emergency Equipment and Lighting, and it
should reference the appropriate Purchase Order number, the vehicle ID number, the vehicle unit number
as well as, the delivery address, and the corresponding delivery ticket that was signed by the authorized
representative of the County when the vehicles were delivered and accepted. The date of the invoice
shall not exceed thirty calendar days from the date of delivery of the items. Under no circumstances shall
the invoice be submitted to the County in advance of the delivery and acceptance of the items.
MATERIALS WILL BE SUPPLIED BY THE CONTRACTOR: The Contractor hereby agrees that all
materials supplied by the Contractor in conjunction with this solicitation shall be new, warranted for their
merchantability, and fit for a particular purpose. In the event any of the materials supplied by the
Contractor are found to be defective or do not conform to Specifications, the County reserves the right to
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either cancel the order and return such materials to the Contractor at the Contractor's expense or require
the Contractor to replace the materials at the Contractor's expense.
MATERIAL PRICED INCORRECTLY: As part of any award resulting from this process, Contractor(s) will
discount all transactions as agreed. In the event the County discovers, through its contract monitoring
process or formal audit process, that material was priced incorrectly, Contractor(s) agree to promptly
refund all overpayments and to pay all reasonable audit expenses incurred as a result of the non-
compliance.
FEDERAL STANDARDS COMPLIANCE: All items to be purchased in conjunction with this Solicitation
shall be in accordance with all governmental standards to include, but not be limited to, those issued by
the Office of Safety and Health Administration (OSHA), the National Institute of Occupational Safety
Hazards (NIOSH), and the National Fire Protection Association (NFPA).
ACCIDENT PREVENTION: The Contractor shall be required to take safety precautions in an effort to
protect persons and County property. The Contractor shall conform to all OSHA and State regulations
while performing under the terms and conditions of the awarded contract. Any fines levied by the above
mentioned authorities because of inadequate compliance with these requirements shall be borne solely
by the Contractor which is responsible for same.
VARIATIONS ALLOWED IF INDICATED: For purposes of Response evaluation, Contractors must
indicate any variances to the Specifications, terms and conditions, no matter how slight. If variations are
not stated in the Contractor's Response, it shall be construed that the Response fully complies with the
Specifications, terms and conditions. Notwithstanding the above, it is hereby agreed and understood that
the County reserves the right to reject these variations if they individually, or as a whole, do not meet the
standards established in the Specifications.
QUALIFICATIONS OF CONTRACTOR: The County may make such investigations as deemed
necessary to determine the ability of the Contractor to perform work, and the Contractor shall furnish all
information and data for this purpose as the County requests. Such information includes but not limited to:
current/maximum bonding capabilities, current licensing information, audited financial statements, history
of the firm on assessments of liquidated damages, contracts cancelled prior to completion and/or lawsuits
and/or pending lawsuits against the firm and/or its principals. The County reserves the right to reject any
Response if the evidence submitted by, or investigation of, such Contractor fails to satisfy the County that
such Contractor is properly qualified to carry out the obligations of the Solicitation and to complete the
work contemplated therein. Conditional Responses will not be accepted.
LIQUIDATED DAMAGES FOR LATE DELIVERY: Upon failure of the Contractor to deliver the
product(s) in accordance with the Specifications and to the satisfaction of the County within the time
stated, the Contractor shall be subject to charges for liquidated damages in the amount of $100.00 for
each and every calendar day that the product is not delivered to, and accepted by, the County. As
compensation due to the County for loss of use and for additional costs incurred by the County due to
such non-completion of work, the County shall have the right to deduct said liquidated damages from any
amount due or that may become due to the Contractor under this agreement or to invoice the Contractor
for such damages if the costs incurred exceed the amount due to the Contractor.
PROFILE OF ARAPAHOE COUNTY: Arapahoe County has a population of 607,070 people which
includes 226,527 households. The median income in Arapahoe County is $60,443. Arapahoe County
spans 806 square miles. The western part of the County is mostly urban with residential, retail, office and
industrial areas, while the eastern portion is mostly rural. Littleton, our County seat, along with Aurora,
Bennett, Bow Mar, Centennial, Cherry Hills Village, Columbine Valley, Deer Trail, Englewood, Foxfield,
Glendale, Greenwood Village and Sheridan make up the 13 incorporated communities of Arapahoe
County. There are nine school districts within the county and 350 local improvement and service districts.
Within the County these special districts provide Arapahoe County residents with a variety of attractive
residential choices, excellent parks, greenbelts and trail systems, and public utilities, including water,
storm water and sanitation services.
The County is governed by an elected Board; the Board of County Commissioners. They oversee the
County by serving as an administrative and policy-making body. The five-member Board approves the
budget, hires staff, oversees land-use planning and development and administers county services.
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The County employs 2,034 employees who provide services to the citizens of Arapahoe County.
Seventeen offices/departments make up the County structure. The Sheriff’s Office is our largest office
consisting of 696 employees. Arapahoe County maintains 1085 miles of improved roadway and 482
miles of unpaved roads.
PURCHASE OF OTHER ITEMS NOT LISTED ON THIS SOLICITATION BASED ON PERCENTAGE
DISCOUNTS: While the County has listed all major items on the Solicitation which are utilized by the
County and/or departments in conjunction with their operations, there may be ancillary items that must be
purchased by the County during the term of the awarded contract. For this reason, Contractors are
requested to quote a percentage discount from the Contractor's price list that will be offered to the County
for items which do not appear on this Solicitation. The County reserves the right to award these ancillary
items to the successful Contractor or another Contractor based on the lowest actual price offered.
LOGOS: The County logo is trademarked and property solely of the County. Contractors do not have
permission to use our logo on any documentation or presentation materials and to do so would be a
violation of our trademark. We also prefer your company does not utilize its trademark as to not influence
an evaluator’s evaluation.
BUDGET: Budget will not be disclosed.
DEBARMENT: By submitting this Offer, the Contractor warrants and certifies that he/she is eligible to
submit an Offer because he/she is not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in a transaction by any Federal, State, or local
department or agency.
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I. SPECIFICATIONS
Arapahoe County (the County) is seeking responses from qualified Contractors to install Emergency
Equipment and Lighting for all vehicles, to include all marked and unmarked vehicles and motorcycles
that have been identified by the Sheriff’s Office. The make and model of vehicles the Sheriff’s Office has
purchased in the past are/but are not limited to:
Ford Expedition
Harley Davidson Motorcycle
Ford Fusion
Ford Explorer XLT
Ford Interceptor Sedan / Utility
Special Operations Vehicles such as Dodge van, Chevrolet van
While a majority of the emergency equipment and lighting are for the Arapahoe County Sheriff’s Office,
there are other vehicles requiring emergency equipment and lighting throughout the County. These may
include, but are not limited to Public Works, Open Spaces and Facilities and Fleet Management (FFM).
The expectation is the awarded contractor will provide emergency equipment and lighting for all County
vehicles.
II. SCOPE OF WORK
The Arapahoe County Sheriff’s Office replaces, annually, a number of vehicles in its fleet. The Contractor
that is selected will be responsible for picking up the cars from the identified dealership and installing all
emergency equipment, at the Contractor’s location within a four (4) to six (6) week period. The selected
Contractor shall be required to work with the awarded Graphics Contractor under Arapahoe County
solicitation RFP-18-29, to have the exterior graphics installed on these vehicles and will provide an area
at their facility to accommodate the installation of the graphics. The selected Contractor will be
responsible for delivering to the County vehicles that are “street ready” or “turn-key” (this will include the
application of all exterior graphics). The delivery of these vehicles will be made between the hours of
8:00 a.m. and 2:30 p.m., Monday thru Friday excluding County Holidays, to the County’s Fleet
Management Division, located at 7600 S. Peoria St., Englewood, Co. 80112. The selected Contractor
must call the Fleet Management Division a minimum of 24 hours before delivery at (720) 874-6801 to
schedule.
The Contractor will provide a list of warranty parts, and will work with the County’s Fleet Manager on the
different warranty parts that may be stockpiled at the County’s fleet facility. The items that would be
stockpiled will be agreed upon between the selected Contractor and the County’s Fleet Manager.
The Contractor will also be required to assist with the removal of emergency equipment from outgoing
cars and installing this equipment on vehicles as directed by Arapahoe County personnel. (Labor cost for
this should be billed separate from the new vehicle invoice). As much as possible we would like to
recycle serviceable components into the new cars. Examples are cages, rear prisoner seats, rifle
racks/locks, overhead light bars, etc.
The Contractor will make arrangements to have all Arapahoe County vehicles transported via car carrier
to and from the Contractor’s secured facility. At no time will the vehicles be operated on the roadways by
Arapahoe County Finance Department
Purchasing Division
5334 South Prince Street, Room 480
Littleton, Colorado 80120
REQUEST FOR PROPOSAL
SPECIFICATION FORM
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someone who is not an employee of Arapahoe County Government or the Arapahoe County Sheriff’s
Office.
A qualified technician employed by the Contractor will be required to perform any necessary
programming, minor repairs, etc. on County vehicles at the location the vehicle is based out of.
The County may, during the term of the contract and any extensions, request additional vehicle
emergency equipment and lighting to be provided by the successful Contractor.
III. MANDATORY REQUIREMENTS
Failure to provide required information may deem your submittal non-responsive.
Local Office – documentation included in submittal
IV. ACSO SPECIFICATIONS
Following are general specifications for Arapahoe County Sheriff’s Office vehicles.
2018 ARAPAHOE COUNTY SHERIFF’S INVESTIGATION CAR SPECIFICATION
2018 FORD FUSION / FORD EXPLORER
Instructions:
Arapahoe County Investigations vehicles are unmarked and undercover vehicles. All lights and controls
are to be installed and or treated in a manner that hides them from outside view. Arapahoe County
Investigations Vehicles may vary from time to time but the investigation light package generally remains
the same. Products listed are recommendations from our current builds. Like items may be substituted
as long as they meet minimum specifications and function in similar manners. Investigations vehicles do
not have mobile radios installed.
TRI color windshield lights Quantity 2 per vehicle:
Two Red / White / Blue light to be mounted to the left and right of the rear view mirror. Lights must
include a Protective light shroud and be mounted to prevent flashback into the vehicle. Lights must have
a minimum of 6 LED Diodes per Color for a total of 18 Diodes per head. Lights must have the ability to
Sync flash patterns and have the ability for a Steady white override to function as a takedown or work
light if so desired.
LED Side Lights and Grille Lights Quantity 4 per vehicle:
LED TRIO light. Must have a minimum of 18 LED diodes and flash Red/White/Blue behind the grille, and
one side facing on each left and right side. Must have the ability for a white override to serve as a
takedown or work light if so desired
LED Rear Deck Light Quantity 1 per vehicle:
28” minimum Length with 8 modules with a minimum of 3 LED diodes per module. 4 red and 4 blue
mounted on the bottom of the rear deck of sedans and high in the rear window on SUV’s
Headlight Flasher Quantity 1 per vehicle:
Isolated Headlight flasher to Alternate the Flash on the High Beam headlights.
LED Inserts Quantity 6 per vehicle:
LED inserts to be installed in front Corner Housings. LED insert must have a minimum of 8 LED
Diodes. Insert must be Red/White for Front Driver’s Side Corner and Blue/White for front passenger side
corner. To the rear there are 4 LED inserts. 2 Red in the Brake Light housing and 2 Blue/White in the
Reverse Light housings.
Siren Speaker:
Minimum 100 Watt Siren Speaker Black in color to be mounted behind the grille or front fascia of vehicle.
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Undercover Siren:
Undercover siren capable of creating siren tones and momentary air horn operation. Must be wired so
tones cycle with activation of OEM horn ring.
Window Tint:
Tint Full Vehicle High Performance 15% window film 7 windows for Sedans.
Misc. Shop Supplies, Installation Parts, Fabrication Time and material
Installation Labor: Installation and Programming time
2018 ARAPAHOE COUNTY SHERIFFS PATROL CAR SPECIFICATION
2018 FORD INTERCEPTOR SEDAN
Instructions:
For Consistency and uniformity and ease and speed of repair some items are requested by Brand and
Model Number and are required. Items that are listed by description are open to like equal products and
like items that are of equal quality or better specifications can be substituted. In the event of a
substitution submit a product sheet for approval with submission.
Lightbar: Sound Off Signal Nforce Series Full DUO LED Lightbar Quantity 1: P/N ENFLBS1248
Lightbar with have 4 Corner Modules with a minimum of 24 LED Diodes Drivers side modules will be
Red/White Dual Color modules, and Passenger Side will be Blue/White modules. Lightbar will have 6
forward and 6 rear facing Dual LED modules. Front modules will be Red/White on drivers side and Blue
white on passenger side. Rear center modules will be Red/Amber on the driver’s side and Blue/Amber
on the passenger side. Lightbar Must be serial controlled and must be able to control independent light
functions per head in programming.
Sound Off Signal Central Controller and NODE (Blueprint Technology) and Wire harness Quantity
1:
-Wire Harness Specifications as follows:
-Wire harness supplied by contractor, for all emergency equipment in vehicle shall be continuous in
design and be built outside of vehicle.
-Harness shall contain quick disconnect terminals only, no other splicing devices can be used, which may
create points of failure. Harness shall be specific to each vehicle, and wires to be labeled on each end of
wire, by function.
-A minimum of 3 spare wires each for ignition, hot, and timed circuits shall be provided, and terminated in
the console for future requirements.
-Wire harness shall originate from contractor supplied Power Distribution (PDU).
-PDU shall contain resettable solid state circuits, with programmable current capabilities up to 10 amps.
-PDU shall have programmable timer on each individual circuit with settings from 10 seconds to 18 hours.
-Harness shall include a reset button to reset all outputs if circuits fail to reduce vehicle down time.
-PDU system must contain remote diagnostics for future service, and support.
-PDU must contain a minimum of 44 outputs, and 25 inputs.
-All emergency equipment wire runs shall originate from PDU with main power originating from vehicle
battery with 8 gauge positive and negative wire. Main power point shall have a master switch in order to
separate emergency equipment from vehicle systems. Radios shall be direct wired from battery with a
minimum 40 amp automotive fuse block for protection.
-Harness and PDU will be mounted in discreet location as to not impede in valuable storage space
-All Programming to be included as part of RFP included in Labor time.
Light/Siren Controller Quantity 1:
SoundOff Signal nERGY Light and Siren Controller. Light/Siren controller shall be solid state in design.
Unit shall incorporate tactile back lit pushbutton for control functions. No toggle or rocker type switches
will be accepted. Controller shall have built in arrow stick capability and have a five LED indicator panel
on face to indicate arrow direction. Controller shall have a four position slide switch for code level
selection as well as the capability to activate/deactivate each code level with a push button on the face of
the controller. Controller shall be a console mounted unit remote head configuration with the main control
box located in the trunk of the vehicle. Controller shall have a minimum of 15 tactile pushbuttons and
include a built in function for Siren Park Kill. Siren shall initiate on Code Level 3 activation.
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Dual Tone Siren with Amplifier Quantity 1:
SoundOff Signal 480 Siren Amplifier, ENGSA07152, with 2 Siren Speakers minimum 150 Watt Siren
Speakers with vehicle specific mounting brackets to be installed behind the grille. Siren Amp MUST be
able to have 2 separate siren tones when activated.
LED Inserts Quantity 6:
LED inserts to be installed in front Corner Housings. LED insert must have a minimum of 8 LED Diodes.
Insert must be Red/White for Front Driver’s Side Corner and Blue/White for front passenger side corner.
To the rear there are 4 LED inserts. 2 Red in the Brake Light housing and 2 Blue/White in the Reverse
Light housing.
Side Push Bumper Lighting Quantity 2:
LED TRIO light. Must have a minimum of 18 LED diodes and flash Red/White/Blue on each side of the
Push Bumper and must have the ability to flash all colors in warning mode and have a steady white
override with the activation of the left and right alley light function.
Fender Lighting Quantity 2:
LED TRIO Surface mount light. Must have a minimum of 18 LED Diodes and be surface mounted to the
Mid Fender. Light must be Red/White to the Drivers side and Blue/White to the Passenger side. Lights
must flash both colors in warning mode and have the white color override with activation of alley light
functions.
Rear Deck Lighting: Quantity 1
Will be a minimum of 4 modules with each module containing a minimum of 3 LED diodes. Single unit will
be split half Red/Blue. Acceptable Models Whelen Dominator 4RB / Code 3 XT4RB / Sound Off
Prisoner Light Quantity 1:
Shall be a single white LED installed in the rear prisoner compartment for illumination activated by switch
on controller or console.
Push Bumper Quantity 1:
Setina PB400 Series Aluminum with Setina PB5 Fender Wraps. Push Bumper must meet the following
requirements:
1. Meets or exceeds Auto Manufacturers requirements regarding front end weight limitations.
2. Does not interfere with Airbag Supplemental Restraint Systems (SRS).
3. Heavy-duty, high-strength .250 inch upright side plates of 5052 H3 aluminum.
4. 2 inch diameter upper crossbar of .125 inch - 6061 T6 aluminum extrusion.
5. Center shelf of .125 thick x 5 inches wide - 6063 T52 aluminum extrusion with rounded edges.
6. All components of main structure cut to interlock prior to welding for superior structural integrity.
7. Weld used is 5000 Series (5356) structural welding wire for superior metal fusion and strength.
Prisoner Cage Quantity 1:
Setina 10-S-RP with Coated Polycarbonate locking window. Must meet the following requirements:
Heavy duty roll bar type steel framework tubing with 1-5/8” outside diameter x .120” wall Thickness.
Upper framework to have 3/16” x 2” x 4” steel tabs welded within framework tubing, below Side Curtain
Airbag deployment zone. Mounting tab to have 13/32” x 5/8” ob-round for attachment of main
mounting/suspension plate.
SIDE CURTAIN AIRBAG COMPATIBILITY
Setina Manufacturing Company’s innovative partition designs have been laboratory tested and approved
by each American automaker’s Side Curtain Airbag manufacturers to ensure Compatibility with this safety
feature. Setina SCA compatible partitions will not interfere with the proper deployment of Side Curtain
Airbag Supplementary Restraint Systems.
2-PIECE LOWER EXTENSION PANEL
Two-piece, 16-gauge metal Lower Extension Panel with 3 each 9/32” x 1.25” ob-rounds prepunched
mounting holes for easy attachment to partition seat back protector panel. The 2- Piece Lower Extension
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Panel will fill all gaps between the partition and the vehicle’s floor, and will have a formed bend to provide
maximum foot room.
Prisoner Seat Quantity 1:
Setina Plastic Prisoner seat with reverse seat belt system so Deputies do not need to reach over prisoner
to buckle or unbuckle prisoner.
Window Guards Quantity 1 Pair per vehicle:
Setina Polycarbonate window guards with vent hole cutouts and metal frame.
Engine Safety Kill and Bypass Switch Quantity 1:
Installation of a bypass switch that must be activated from an idling vehicle before it can be moved.
System will kill the engine when switch is not activated before gear shift, System prevents undesirable
drive-off/thefts of LE vehicle idling at an emergency scene.
Blackout Function Quantity 1:
Desired for covert operations and includes blackout of reverse and brake lights.
Dual Gun Lock- 2 Quantity 1 per vehicle:
Santa Cruz SC-6_HXL
-Gun lock shall be electric release in design and initiation of the release shall be on the light/siren
controller. Once activated, gun-lock shall release for a maximum of 10 seconds and will relock after timed
out. Gun lock must have separate timer and trigger.
Mobile Radio: Quantity 1:
Motorola APX6500 7/800 DTR remote head radio. (Supplied by Arapahoe County)
Contractor will supply all necessary Mobile radio antennas, Connectors, Antenna Cables to support a
supplied Motorola APX series Mobile. Radio will be programmed for Soft Power Down and will be
incorporated into the global system timer to shut off after 30 minutes. Antenna will be Low Profile Black
in color and NMO mount to the roof of the vehicle. P/N SLPT698/2170NMOHF.
Equipment Console Quantity 1:
Jotto Desk – Console 425-6174 with ABS Dual Cup Holder, Adjustable Arm Rest, Magnetic Radio Mic,
and Face plates for light/siren controller, radio and blank plates to fill space as needed.
Computer Mount, Docking Station, Power Supply Quantity 1: (Arapahoe County Uses Dell Rugged
Latitude 14 Laptops.)
Mount must be a Side Console Mount not a floor mount for increased space for passenger space. Mount
must be able to adjust up and down and rotate and pan + tilt. Docking Station will be supplied by
Arapahoe County and is the Havis Dell-DS-405. Power supply will need to be supplied is a LIND
Electronics Power adaptor.
Security Window Film: Clear 3m Window film will be installed on the driver and passenger side front
windows only for ACSO Patrol Cars and SUV’s.
Misc. Shop Supplies, Installation Parts, Fabrication Time and material
Installation:
Price per unit includes installation of all above mentioned components, as well as any other
miscellaneous items including appropriate mounting brackets.
2018 ARAPAHOE COUNTY SHERIFFS PATROL CAR SPECIFICATION
2018 FORD EXPEDETION
This specification assumes the Expeditions will come with spotlights as they have in the past.
Instructions:
For Consistency and uniformity and ease and speed of repair some items are requested by Brand and
Model Number and are required. Items that are listed by description are open to like equal products and
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RFP-18-30 Page 19 of 36 Revised February 2018
like items that are of equal quality or better specifications can be substituted. In the event of a
substitution submit a product sheet for approval with submission.
Lightbar: Sound Off Signal Nforce Series Full DUO LED Lightbar Quantity 1: P/N ENFLBS1248
Lightbar 48” with have 4 Corner Modules with a minimum of 24 LED Diodes Drivers side modules will be
Red/White Dual Color modules, and Passenger Side will be Blue/White modules. Lightbar will have 6
forward and 6 rear facing Dual LED modules. Front modules will be Red/White on drivers side and Blue
white on passenger side. Rear center modules will be Red/Amber on the driver’s side and Blue/Amber
on the passenger side. Lightbar Must be serial controlled and must be able to control independent light
functions per head in programming.
Sound Off Signal Central Controller and NODE (Blueprint Technology) and Wire harness Quantity
1:
-Wire Harness Specifications as follows:
-Wire harness supplied by contractor, for all emergency equipment in vehicle shall be continuous in
design and be built outside of vehicle.
-Harness shall contain quick disconnect terminals only, no other splicing devices can be used, which may
create points of failure. Harness shall be specific to each vehicle, and wires to be labeled on each end of
wire, by function.
-A minimum of 3 spare wires each for ignition, hot, and timed circuits shall be provided, and terminated in
the console for future requirements.
-Wire harness shall originate from contractor supplied Power Distribution (PDU).
-PDU shall contain resettable solid state circuits, with programmable current capabilities up to 10 amps.
-PDU shall have programmable timer on each individual circuit with settings from 10 seconds to 18 hours.
-Harness shall include a reset button to reset all outputs if circuits fail to reduce vehicle down time.
-PDU system must contain remote diagnostics for future service, and support.
-PDU must contain a minimum of 44 outputs, and 25 inputs.
-All emergency equipment wire runs shall originate from PDU with main power originating from vehicle
battery with 8 gauge positive and negative wire. Main power point shall have a master switch in order to
separate emergency equipment from vehicle systems. Radios shall be direct wired from battery with a
minimum 40 amp automotive fuse block for protection.
-Harness and PDU will be mounted in discreet location as to not impede in valuable storage space
-All Programming to be included as part of RFP included in Labor time.
Light/Siren Controller Quantity 1:
SoundOff Signal nERGY Light and Siren Controller. Light/Siren controller shall be solid state in design.
Unit shall incorporate tactile back lit pushbutton for control functions. No toggle or rocker type switches
will be accepted. Controller shall have built in arrow stick capability and have a five LED indicator panel
on face to indicate arrow direction. Controller shall have a four position slide switch for code level
selection as well as the capability to activate/deactivate each code level with a push button on the face of
the controller. Controller shall be a console mounted unit remote head configuration with the main control
box located in the trunk of the vehicle. Controller shall have a minimum of 15 tactile pushbuttons and
include a built in function for Siren Park Kill. Siren shall initiate on Code Level 3 activation. Controller
MUST be able to Flash All colors of light heads in one mode / Steady white in another Mode and Steady
Color for Cruise Mode.
Dual Tone Siren with Amplifier Quantity 1:
SoundOff Signal 480 Siren Amplifier, ENGSA07152, with 2 Siren Speakers minimum 150 Watt Siren
Speakers with vehicle specific mounting brackets to be installed behind the grille. Siren Amp MUST be
able to have 2 separate siren tones when activated.
LED Inserts Quantity 6:
LED inserts to be installed in front Corner Housings. LED insert must have a minimum of 8 LED Diodes.
Insert must be Red/White for Front Driver’s Side Corner and Blue/White for front passenger side corner.
To the rear there are 4 LED inserts. 2 Red in the Brake Light housing and 2 Blue/White in the Reverse
Light housing.
Side Push Bumper Lighting Quantity 2:
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LED TRIO light. Must have a minimum of 18 LED diodes and flash Red/White/Blue on each side of the
Push Bumper and must have the ability to flash all colors in warning mode and have a steady white
override with the activation of the left and right alley light function.
Mirror Lighting Quantity 2:
LED TRIO Surface mount light. Must have a minimum of 18 LED Diodes and be surface mounted to the
Mid Fender. Light must be Red/White to the Drivers side and Blue/White to the Passenger side. Lights
must flash both colors in warning mode and have the white color override with activation of alley light
functions.
Rear Deck Window: Quantity 1
DUO Color and function warning bar. Minimum 28” long with a minimum of 8 LED modules capable of
producing red/blue warning light in warning mode and Amber light for Traffic Direction.
Prisoner Light Quantity 1:
Shal be a single white LED installed in the rear prisoner compartment for illumination activated by switch
on controller or console.
Push Bumper Quantity 1:
Setina PB400 Series Aluminum. Push Bumper must meet the following requirements:
1. Meets or exceeds Auto Manufacturers requirements regarding front end weight limitations.
2. Does not interfere with Airbag Supplemental Restraint Systems (SRS).
3. Heavy-duty, high-strength .250 inch upright side plates of 5052 H3 aluminum.
4. 2 inch diameter upper crossbar of .125 inch - 6061 T6 aluminum extrusion.
5. Center shelf of .125 thick x 5 inches wide - 6063 T52 aluminum extrusion with rounded edges.
6. All components of main structure cut to interlock prior to welding for superior structural integrity.
7. Weld used is 5000 Series (5356) structural welding wire for superior metal fusion and strength.
Prisoner Cage Quantity 1:
Setina 10-S-RP with Coated Polycarbonate locking window. Must meet the following requirements:
Heavy duty roll bar type steel framework tubing with 1-5/8” outside diameter x .120” wall Thickness.
Upper framework to have 3/16” x 2” x 4” steel tabs welded within framework tubing, below Side Curtain
Airbag deployment zone. Mounting tab to have 13/32” x 5/8” ob-round for attachment of main
mounting/suspension plate.
SIDE CURTAIN AIRBAG COMPATIBILITY
Setina Manufacturing Company’s innovative partition designs have been laboratory tested and approved
by each American automaker’s Side Curtain Airbag manufacturers to ensure Compatibility with this safety
feature. Setina SCA compatible partitions will not interfere with the proper deployment of Side Curtain
Airbag Supplementary Restraint Systems.
2-PIECE LOWER EXTENSION PANEL
Two-piece, 16-gauge metal Lower Extension Panel with 3 each 9/32” x 1.25” ob-rounds prepunched
mounting holes for easy attachment to partition seat back protector panel. The 2-Piece Lower Extension
Panel will fill all gaps between the partition and the vehicle’s floor, and will have a formed bend to provide
maximum foot room.
Window Guards Quantity 1 Pair per vehicle:
Setina Polycarbonate window guards with vent hole cutouts and metal frame.
Engine Safety Kill and Bypass Switch Quantity 1:
Installation of a bypass switch that must be activated from an idling vehicle before it can be moved.
System will kill the engine when switch is not activated before gear shift, System prevents undesirable
drive-off/thefts of LE vehicle idling at an emergency scene.
Blackout Function Quantity 1:
Desired for covert operations and includes blackout of reverse and brake lights.
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Dual Gun Lock- 2 Quantity 1 per vehicle:
Santa Cruz SC-6_HXL
-Gun lock shall be electric release in design and initiation of the release shall be on the light/siren
controller. Once activated, gun-lock shall release for a maximum of 10 seconds and will relock after timed
out. Gun lock must have separate timer and trigger.
Mobile Radio: Quantity 1:
Motorola APX6500 7/800 DTR remote head radio. (Supplied by Arapahoe County)
Contractor will supply all necessary Mobile radio antennas, Connectors, Antenna Cables to support a
supplied Motorola APX series Mobile. Radio will be programmed for Soft Power Down and will be
incorporated into the global system timer to shut off after 30 minutes. Antenna will be Low Profile Black
in color and NMO mount to the roof of the vehicle. P/N SLPT698/2170NMOHF.
Equipment Console Quantity 1:
Jotto Desk – Console Lazy L Console with Expedition Floorplate. A minimum of 18” of internal storage
space. Console to include 3 DCV power outlets, Dual Cup Holder, Adjustable Arm rest, side storage
pocket, and Magnetic Mic Holder x 1. Console to be made out of Metal only and must be powder coated
black.
Computer Mount, Docking Station, Power Supply Quantity 1: (Arapahoe County Uses Dell Rugged
Latitude 14 Laptops.)
Mount must be a Side Console Mount not a floor mount for increased space for passenger space. Mount
must be able to adjust up and down and rotate and pan + tilt. Docking Station will be supplied by
Arapahoe County and is the Havis Dell-DS-405. Power supply will need to be supplied is a LIND
Electronics Power adaptor.
Storage Vault: Must be a single Drawer Minimum 40” w X 14”h X 38” d must have locking paddle latch
and be carpeted inside and outside.
Security Window Film: Clear 3m Window film will be installed on the driver and passenger side front
windows only for ACSO Patrol Cars and SUV’s.
Misc. Shop Supplies, Installation Parts, Fabrication Time and material
Installation:
Price per unit includes installation of all above mentioned components, as well as any other
miscellaneous items including appropriate mounting brackets.
2018 ARAPAHOE COUNTY SHERIFFS PATROL CAR SPECIFICATION
2018 HARLEY DAVIDSON - FLHTP
Instructions:
For Consistency and uniformity and ease and speed of repair some items are requested by Brand and
Model Number and are required. Items that are listed by description are open to like equal products and
like items that are of equal quality or better specifications can be substituted. In the event of a
substitution submit a product sheet for approval with submission.
Front:
Interior Mounted (behind the windscreen) DUO color inter lightbar:
Must have a minimum of 4 LED modules capable of DUAL color flashing lights. Red/White to Left Side
and Blue / White to Right Side.
4” Round LED lights with Extended Lens:
Must be 4” round with clear outer extended lens. Must be able to be installed in Harley Davidson Factory
Police Front warning housings without modification.
Shall be single color Red to Left, Blue to Right Side.
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Moto Lights: Arapahoe County May Supply Moto Lights from Existing Honda Motorcycles. IF supplied
the Moto Lights need to be converted to LED and made to flash and mount on the Harley.
Opticom. Arapahoe County Harley Davidsons are Equipped with a Supplied GTT Opticom Infra-Red
Emitter. The Opticom is to be mounted on top of the interior front facing lightbar. Opticom is to be wired
to come on with Front Warning lights and have a manual water proof switch to turn it off when not needed
on the instrument cluster. Opticom also will be deactivated with the Kickstand being placed in the down
position.
Kustom Signal Radar: Arapahoe County Harleys are equipped with Kustom Signal Raptor RP2 Dual
Antenna Radars. Contractor must remove radar from existing Honda Motorcycles and supply new
mounting hardware, brackets etc. to install the radar on the Harley Davidson.
FRONT ANTENNA CLAMP MOUNT FOR KUSTOM SIGNAL RAPTOR FOR 2017 HARLEY ELECTRA
GLIDE
050-0432-00
REMOTE/DISPLAY MOUNT FOR KUSTOM SIGNAL RAPTOR FOR 2017 HARLEY ELECTRA GLIDE
HANDLE BAR
050-0831-00
Sides:
100 Watt Chrome Siren Speaker Whelen Model (or equal) with Harley specific mounting bracket kit and
Harley Direct Plug in Siren Amplifier. Siren Must be mounted to Right Side Crash Bar. Siren Amp must
be mounted to Left Side rear Saddle Bag Crash Bar and direct plug into OEM Harley Wiring pigtail
without modification.
P/N SIREN – SA350MH
P/N BRACKET KIT – SA350MB1
P/N SIREN AMP – SAQ350MH
Whelen 45 and 90 Degree Front Passing / Fog Mounting Kit ( 2 required per Harley ) Must mount 2
Whelen Linz6 Split Color Light heads one Facing 45 Degrees and one facing 90 degrees on each Left
and Right Side of bike.
P/N RBKTHD8
Whelen LINZ6 LED LIGHT HEADS. (QUANTITY 4)
Whelen LINZ6 Series Split Color Led Light heads (2) Red/White P/N LINZ6D and (2) Blue /White P/N
LINZ6E. Each Left and Right Side 90 / 45 bracket gets one Red/White and Blue White Lighthead with
Chrome Bezels.
Harley Davidson OEM Chrome rear Saddle Bag Crash Bar Kit one Kit per Bike.
Harley P/N 90200561
TRIO Color Led Light heads. Under rear M/C Box are a single TRI color LED Light head. Light must be
able to Flash Red/Blue in warning and Flash Amber with Activation of Turn Signals. Lighthead must have
a minimum of 18 LED diodes and have an aluminum housing to withstand moisture and vibration.
Rear:
Whelen Harley Davidson M/C Box. Curb Side Opening only. Black in color. Harley Box Shall have 6
Whelen M4 Series Split Color Red/Blue Lightheads only. Harley Box Must have 3rd Brake Light and
Supplemental high mounted Amber Turn Signals. Box must include specific year Adaptor Plate, Shore
Power Charger tied to OEM battery
P/N M4B6R
Universal Laptop Cradle / Docking Station to securely hold and power a Dell Inspiron 14 Laptop inside
the MC Box.
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GAMBER JOHNSON UNIVERSAL LAPTOP CRADLE. NO POWER / NO RF PASS / LOCKING.
7160-0250
LIND POWER ADAPTER FOR DELL LAPTOPS Latitude E6400, Latitude E6410, Latitude E6420,
Latitude E6430 AND MORE
DE2045-1342
Southern Composites AR15 Harley saddle bag mount. Installed in the Low Side Saddle bag. Gun
Lock must include a 15 second timer and a momentary switch hidden under radio box. Gun Lock wiring
must have a quick disconnect for easy removal of saddle bag for training and certification.
License plate Warning light bracket:
Must have a fabricated bracket that mounts to Factory License plate mounts and holds the license plate.
2 Blue Led Inserts with Shrouds / 2 Whelen M2 Light heads.
Bracket shall be black and constructed from HDPE or Metal. If Made from Metal bracket must be coated
in a protective rubberized coating not powder coated or painted.
LED Inserts: 2 Blue LED inserts with a minimum of 8 LED diodes and a Flat Lens must be installed on
rear warning light bracket to the left and right of the License plate. LED inserts will illuminate in Low
power in Steady mode with ignition activation and will flash in High power with rear warning light mode.
Blue Lights will be wired in to the parade switch to be able to disable when needed.
Whelen M2 Split color Light heads:
Whelen M2 Series Light heads to be mounted Low on Warning Bracket. Red/White to Left Side and
Blue/White to Right Side.
Radio Installation: Install Arapahoe County Supplied Motorola APX6500 Remote Head mobile radio.
Installation to include new Antenna Cable, Connector, and Low Profile Antenna mounted to custom
bracket off the back right side of the Radio Box.
Stereo Installation: Install dual 3.5” speakers in factory Harley Speaker Locations. Install Kenwood
Bluetooth Amplifier.
KENWOOD 6.5" ROUND SPEAKERS
KFC1665S
KENWOOD BLUETOOTH AMPLIFIER.
KACM1824BT
Intercom / Headsets:
SETCOM M/C CABLE KIT FOR HARLEY DAVIDSON.
Harley Davidson Motorcycle
For Motorola Spectra, Astro Spectra,
Syntor X9000, XTL5000 Radios
Public Address (PA) Interface
Three Position Handlebar Toggle Switch
Momentary Push-to-Talk, OFF,
Momentary PA Broadcast
Mobile + Portable Radio Configuration
New 6 Series Design - Replaces 83 Series
SETCOM HELMET EXTENSION CABLE FOR 63 SERIES WIRED MOTORCYCLE CABLE KITS
0733
Misc. Shop Supplies, Installation Parts, Fabrication Time and material
Installation Labor:
-To include Supplied parts and Customer supplied parts.
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VII. RESPONSE FORMAT
Failure to respond in the required format may deem your submittal non-responsive.
Failure to provide required information may deem your submittal non-responsive.
SUBMISSION OF OFFERS: ONE (1) hardcopy ORIGINAL, ONE (1) softcopy (USB/CD) ORIGINAL
and FOUR (4)) HARDCOPIES, TOTAL OF SIX (6) submittals of each Offer must be received at the
time and place specified in this Solicitation. Submittals should be prepared simply and economically
providing a straightforward, concise description of the contractor’s ability to perform the requirements of
this Solicitation. Failure to submit the required number of copies may deem the contractor non-responsive.
The electronic copy shall be an EXACT reproduction of the original documents provided. All
sections shall be combined into a single electronic document.
1. Provide submittal without reference to Arapahoe County logo or company logo.
2. Label cover of Original submittal
3. Submit proposal in a tab format
4. Table of Contents – Include a clear identification of the material by section and by page number. ,
i.e. Cover page, Required documents section, Submission form, etc.
5. Executive Summary - The executive summary should give in brief concise terms a summation of
your submittal. Identify the points that make your firm uniquely qualified for this engagement.
6. Profile of the Firm – State whether your firm is local, national, or international. Also include the
following for the office this work would originate from:
a. Size of the Firm and size of local office (if applicable)
b. Location of the office, where the work on this engagement is to be performed
c. Number and nature of the professional staff to be assigned to the project on a full-time
basis.
d. Number and nature of staff to be assigned to this project on a part-time basis.
e. Identify the supervisory and management staff who will be assigned to the engagement.
Provide resumes for each person that will be assigned to this engagement.
f. Provide any substantiated complaints against the firm in the last 3 years and any
outstanding litigation.
7. Provide documentation that satisfies the Required Document requests.
8. Provide documentation that satisfies the criteria to be evaluated.
9. Provide Pricing Form
The Evaluation Committee will score Responses based on the following criteria:
A. Background Information (15%)
a. Organization / Company / Firm Overview
b. History of providing this service to three (3) other Government Agencies (include Past
Performance Questionnaires)
c. Employee resumes included
d. Organization Chart, including number of employees
B. Warranty (15%)
a. Provide detail information on your warranty including notification processes
b. How warranty items will be handled by firm
c. Provide contact information for warranty concerns
C. Turnaround time (25%)
a. Provide detail timeframe for each type of vehicle referenced
Ford Police Interceptor Sedan / Utility
Ford Fusion
Ford Expedition
Harley Davidson Motorcycle
Special Operations Vehicles including, but not limited to Dodge Van, Chevrolet
Van
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b. Provide contact information for scheduling / ordering
c. Provide detailed plan on scheduling and how Arapahoe County will be prioritized.
D. Pricing (20%)
a. All pricing should be completed using the pricing form
b. Pricing will be F.O.B. to the County’s Fleet location
E. Provide documentation of indoor or fenced secured facility (25%)
a. Size of facility
b. Security system
c. Ability to move vehicles indoors for storms (i.e. hail storms)
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Performance Questionnaire
Emergency Equipment and Lighting Installation
To: __________________________________________________________________________
(Name of person completing survey)
Phone: ______________________________ Email: _________________________________
Subject: Past Performance Survey of: ______________________________________________
(Name of Company)
______________________________________________
(Name of Individuals)
Arapahoe County is implementing a process that collects past performance information on Contractors
and their key personnel. The information will be used to assist in selecting a firm to provide Emergency
Equipment and Lighting Installation services to Arapahoe County. The firm/individual listed above has
listed you as a client for which they have previously performed work. We would appreciate your taking the
time to complete this survey. Rate each of the criteria on a scale of 1 to 10, with 10 representing that you
were very satisfied (and would hire the firm/individual again) and 1 representing that you were very
unsatisfied (and would never hire the firm/individual again). Please rate each of the criteria to the best of
your knowledge. If you do not have sufficient knowledge of past performance in a particular area, leave it
blank.
Client Name: __________________________________________________________________
Dates of Service: From: __________________________ To: ____________________________
NO. CRITERIA UNIT Rating
1 Ability to provide high quality services in a timely manner (1-10)
2 Ability to adhere to contract schedules (1-10)
3 Ability to adhere to the administrative aspects of the contract
performance (1-10)
4 Overall reasonable and cooperative behavior (1-10)
5 Overall personnel quality, availability, and stability (1-10)
6 Commitment to and business-like concern for the interests of the
customer (1-10)
7 Overall program management approach, quality, and capability (1-10)
8 Overall client satisfaction (1-10)
Please return promptly to the requesting contractor as this is a requirement for the solicitation.
Thank you,
Arapahoe County Purchasing Division
Arapahoe County Finance Department
Purchasing Division
5334 South Prince Street, Room 480
Littleton, Colorado 80120
REQUEST FOR PROPOSAL
PAST PERFORMANCE QUESTIONNAIRE
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I. PRICING
VEHICLE MODEL (i.e. Sedan, Utility, Lg Utility, etc.) COST PER VEHICLE
1. _____________________________________________________ $_______________
2. _____________________________________________________ $_______________
3. _____________________________________________________ $_______________
4. _____________________________________________________ $_______________
5. _____________________________________________________ $_______________
6. _____________________________________________________ $_______________
Prices should be all inclusive of additional costs, i.e. - trade discounts, overhead, terms of
payment, etc.
OTHER COSTS NOT INCLUDED OR OUTLINED ABOVE:
Detailed Description Cost
1. _____________________________________________________ $_______________
2. _____________________________________________________ $_______________
3. _____________________________________________________ $_______________
4. _____________________________________________________ $_______________
5. _____________________________________________________ $_______________
Arapahoe County Finance Department
Purchasing Division
5334 South Prince Street, Room 480
Littleton, Colorado 80120
REQUEST FOR PROPOSAL
PRICING FORM
Marked Patrol Sedan
Marked Expedetion
Unmarked Investigations Sedan / SUV
Harley Davidson
No additional Costs 0
2560.03
8420.46
9271.96
9437.65
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HOURLY RATE DEFINED: The hourly rate quoted by the Contractor shall include full compensation for
labor, equipment use, travel time, and any other costs incurred by the Contractor. This rate is assumed to
be at straight-time for all labor. If overtime is allowable under this Solicitation, it will be covered as a
separate item in the terms and conditions.
Position/Title Hourly Rate
1. _____________________________________________________ $_______________
2. _____________________________________________________ $_______________
3. _____________________________________________________ $_______________
4. _____________________________________________________ $_______________
5. _____________________________________________________ $_______________
Arapahoe County Finance Department
Purchasing Division
5334 South Prince Street, Room 480
Littleton, Colorado 80120
REQUEST FOR PROPOSAL
PRICING FORM (Continued)
LAWS Flat Rate Labor Rate all Services 70.00
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SUBMISSION: It is imperative you address your submittal envelope as follows:
Arapahoe County Finance Department
Purchasing Division
5334 South Prince Street
Room 480
Littleton, CO 80120
Attn: Trudi Peepgrass, CPPB
Senior Purchasing Agent
RFP-18-30
Does your Offer comply with all the terms and conditions of this Solicitation? YES / NO
If no, indicate exceptions.
Does your Offer provide proposed revisions to the Terms and Conditions
of the attached Sample Agreement for Services? If yes, indicate exceptions. YES / NO
Does your Offer meet or exceed all specifications, including minimum service YES / NO
requirements? If no, indicate exceptions.
Requirements met and response included? YES / NO
Local Office – documentation included in submittal
May any other governmental entity avail itself of this contract and YES / NO
purchase any and all items specified?
HAVE ALL ADDENDUMS BEEN ACKNOWLEDGED & ENCLOSED YES / NO
ORIGINAL AND NUMBER OF COPIES REQUESTED ENCLOSED YES / NO
HAS A DULY AUTHORIZED AGENT OF THE CONTRACTOR YES / NO
SIGNED THE COVER SHEET IN BLUE INK
State percentage of prompt payment discount, if offered. __________ %
State total submittal price (include all items in submittal). ____________
State total submittal price with discount. ____________
Arapahoe County must have on file a completed W-9 prior to doing business with contractors.
Please submit this form with your response.
Arapahoe County Finance Department
Purchasing Division
5334 South Prince Street, Room 480
Littleton, Colorado 80120
REQUEST FOR PROPOSAL
SUBMISSION FORM
2% Net 10
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I. The Sample Agreement for Services is included in this Solicitation for informational and reference
purposes only.
REMAINDER OF PAGE LEFT INTENTIONALLY BLANK
Arapahoe County Finance Department
Purchasing Division
5334 South Prince Street, Room 480
Littleton, Colorado 80120
REQUEST FOR PROPOSAL
APPENDIX A – SAMPLE AGREEMENT FOR SERVICES
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RFP-18-30 Page 35 of 36 Revised February 2018
Arapahoe County values your input. If you are unable to participate, will you spend a few minutes to
complete this form and return with your NO BID response.
Please send to: Arapahoe County
Attn: Trudi Peepgrass, CPPB
RFP-18-30
5334 South Prince Street. Room 480
Littleton, CO 80120
Specifications too “strict” (i.e. geared toward one brand or manufacturer only). Please explain.
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Specifications are unclear. Please explain.
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☐ We are unable to meet specifications.
☐ Insufficient time to respond to the solicitation.
☐ Our schedule would not permit us to perform within the required time.
☐ We are unable to meet insurance and/or bonding requirements.
☐ We do not offer this product or service.
Further Remarks/Comments:
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PRINT OR TYPE YOUR INFORMATION
Name of Company: ____________________________________________ Fax: _________________
Address: ________________________ City/State: ________________ Zip: __________________
Contact Person: ___________________ Title: _____________________ Phone: _______________
Printed Name: ____________________ Title: _____________________ Date: _________________
Email Address: ___________________
Arapahoe County Finance Department
Purchasing Division
5334 South Prince Street, Room 480
Littleton, Colorado 80120
REQUEST FOR PROPOSAL
STATEMENT OF NO BID
DocuSign Envelope ID: 1FD4086A-3804-441A-9910-640874F9C46F
RFP-18-30 Page 36 of 36 Revised February 2018
"I/We acknowledge that subsequent to award of this Solicitation, all of, or part of this submittal may be
released to any person or firm who may request it, as prescribed by the State of Colorado Open Records
Act CRS 24-72-201 et seq., as amended, and that:
______ None of this submittal is considered proprietary or confidential
OR
______ The portions/pages of this submittal identified below are proprietary and/or confidential for the
reasons stated (cite the specific exemptions allowed by the Colorado Open Records Act/Government
Code):
______________________ __________________________________________________________
______________________ __________________________________________________________
______________________ __________________________________________________________
______________________ __________________________________________________________
______________________ __________________________________________________________
______________________ __________________________________________________________
______________________ __________________________________________________________
General reference to Freedom of Information Act (FOIA) or Colorado Open Records Act (CORA) is
not sufficient justification.
I/We acknowledge that the above statements may be subject to legal review and challenge."
Signature below indicates that applicant has read all the information provided above and agrees to
comply in full. This addendum is considered as a section of the Request for Proposal RFP-18-30 and
therefore, this signed document shall become consideration and fully submitted with the original package.
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Signature Date
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Print Name Title
____________________________________________
Company Name
Arapahoe County Finance Department
Purchasing Division
5334 South Prince St Room 480
Littleton, Colorado 80120
REQUEST FOR PROPOSAL
PROPRIETARY / CONFIDENTIAL STATEMENT
xx
Wiring Schematic and Programming Schematic are proprietary to LAWS and Arapahoe
Devin Marciano President
LAWS
04/16/18
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