HomeMy WebLinkAbout2002 Resolution No. 046•
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RE OLL'TION :S:O . ~
SERIES 01' 20 CJ'l-..J.
CONTRACT N(l 'r"-.l<t>.t.
A RESO LUTI ON AWARD ING A NEGOTIATED CONTRACT FOR ENGLEWOOD'S 2002
IICRO-SUR l'A CING PROGRA~I INSTEAD 01' THE CO~IPET ITIVE BID PROCESS
UNDER E TION 116 (b) OF THE HOME RULE CHARTER AND SECT ION 4-1 -3-1 OF
THE ENGLEWOOD MU ICIPAL CODE 2000 .
\\'HEREAS , th e City of Englewood is res ponsi ble fo r ma in tena nce of approximately 119
miles of publi c rondways in the City; a nd
WHEREAS , th e De partment of Publi c Works a nd Engin ee ring and Street Maintena nce
D1 \"isio ns have de\·e loped a syst e m-wide m a inte na nce program in whic h they h ave fo u n d
i\<licro-surfoci ng to be a \,able and economic preventive mainte nance alternative; a nd
WHEREAS . locn l contractors hove not demonstrated the ab ility a nd/o r knowledge to
construct 1hcro-s urfacmg acceptable to Cn.y standards when give n th e op portunity on
demo n s trat1011 proJects fo r othe r Jt1 risd1ct1o n s 111 the pust: a nd
WHEREAS. the sta ff of th Public Works De partme nt ha s eval uated the qu a lity of Mi cro -
surfa.cing ut1hzmg a s pecific local aggregate and n quick-set ERGON emulsion fo r the past
10 yea rs: a nd ✓
WHEREA S, Bi t umin ous Asphalt Sea ling Specialists, In c. (BASS) ot' North Li ttl e Reck .
Arkansas, ha s laborat ory-test e d and fie ld-tested t h is prod uct , a nd City staff h as evaluate d
t he abilities of this co m pany in p!ncing Mi cro-s urfaci ng, and has discussed their work qua lity
a nd prod uct quali t y with other governmental agencies whi ch have had years of expede nce
with this co mpany : and
IVHER E.-I S, BASS , Inc . hus now placed a tota l of 2,279 ,000 square yards
(approximately 90i blocks, or 11 3 miles of road way) in t he City of Englew'lOd over a pe riod
of 1 1 )ienl"'J; and
IVHE!(E.-\S , Sectio n 116 (b) of th e En gle woo d Home Rul e Charter and Section 4-1-3-1,
Englewood Municipal Code 2000, permits co ntracts fo r public works or improvements to be
negotiated, provided that co n tracts for which no com petitive bids have been req uested h ave
bee n a pproved by resoluuon wluch s hall declare the reason for excep ti on to the co mp et1t1ve
bidding r eq uireme nt:
:,,iow , THEREFORE . BE IT RESOL\"E D BY THE CITY COUNC[L OF THE CITY OF
E1\'GLEIVOOD COLORADO . TH. T:
~. The Department of Publ ic Works is he reby authonzed t o negotiate a co n tract
for Engle wOod's :WO:! '.\h ero-surfacing Program 111 an amount not to exceed $360,000 in h e u
of the compet1 t1Ye b id process as a ll owed hy Section 116 (b) of t he Englewood Home Rule
Chl rte r and Section -1-1-3-1. En glewood '.l l unicipu l Code 2000 .
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~. The Dcpa run e nt of Pub lic Work s is hereby authorized to ente r into a co ntract
for th e Engl ewood's 2002 Mi cro-s urfacing Program pul'Suant to their inve stigations of loca l
aggregate, quick -set emulsion produced by th e ERGON Refinery in Waco, Texas a nd
co nstru ction of th e produ ct on Englewood s tr eets by Bituminous Asphalt Seali ng Specialists,
In c., of North Little Rock, Ark ansas.
ADOPTED AND APPROVED this 1st of April , 2002 .
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COUNCIL COMMUNICATION
Da l e
April I , 2002
Agenda llem
lOc i
Subject
Reso lu1i o11 10 Negoli al e and Award Con lracl
for 1h e 2002 Micro-su rfaci n Pro ram
INITIATED BY STAFF SOURCE
D ar1 111 enl of Publi c W orks Ke n Ros s, Direc tor of Publi c Works
COUNC IL GOAL ANO PREVIOUS COUNCIL ACTION
Resol 111ion No. 28, Ser ies 200 1, Reso lulion No. 42, Se ri es 2000, Reso lulion N0. 44, Se ri es 1999,
RP.so luti on No. 5 1, Se ries 1998, Reso lution No. 43, Series 1997, Reso lution No. 44, Ser ies o f 1996,
Resolu tion o. 35, Ser ies of 1995, Reso lution No. 40, Series of 1994, Resol ution No. 39, Series of 1993,
Reso luti on o. 52, Series of 1992, an d Resoluti on N o. 38 , Se ries of 1991, ap p rovin g nego ti ating
contraclS and awa rd i ng negoti ated contrac ts fo r th e 2000, 1999, 1998, 1997, 1996, 19 95, 1994, 1993,
I 92 , and 199 1 rni c ro-smfacing programs, respective ly.
RE COMM ENDE D ACT ION
We are see king o unci l approval of a Reso luti on all owing a nego liated contrac t w ith Bituminous Aspha lt
Seali ng Specia li sts, Inc., a.k .a., BASS, Inc., in an .:mount not to exceed $360,000 for our 2002 Micro•
su rfa ing Program .
BACKGROUND, ANALYS IS, AN O ALTERNATIVES IDENTIFIED
Ea h y ~1r, our Slre et:, .'.-'ai nt enance Di vis ion re views Engl ewood's 11 9 mi les of str ee ts and
de term ine:, whi h roc1dw~1vs are in nee d of mainte nance effo rt s.
The d •sign llf • of .111 ,1 spha lt road is 20 yea rs . In ord er to coax 20 years of life out of our roads
wilh the to ugh ol oraclo fr eze/th aw cycles, studd ed snow tires, ih e challenging and c,;ms tantly
c ha ngi n g sub,urfa e onditl o ns, as ,ve il as th e truc k and bus traffi c, we n eed to p eri odi cally
pe rform so me resurfa cin g treat ment's.
Staff 111 trodu ed "Englewood" micro-s urfaci n g in 1991. O ur objec tive was'to develop an alternative to
address th e maint ena nce nee ds of roadways ·,ubj ec ted to excess ive traffic vo lum es res ultin g in pavement
ru tt ing and lanes requirlnA leve ling tr ea tm ent , along with new weari ng co urses and surfa ce sea ls. Micro-
su rfocing is a cos ! ffecti\ e maint enan ce alt rn ati e th at provides rut fil ling, leve lin g of ex isting
pavemen ts, a surfa ce sea' and a new weari ng surface. Th e finished product is jet black, aes th eticall y
pl easi ng, and e\:hib1 : more trac tion th an th e ori gin al asp halti c conc rete for impro ve d sa fety.
M o dification in th e product chemistry ove r th e years has enabled us to o pen stree ts l o throu gh tra ffi c in
20 to 30 minu tes, if requir ed.
BASS ha s sa tisfac torily partic ipat ed In a par tn ership arrangemen t w ith th e City fo r th e las t eleve n years to
co nstru ct our micro-surfaci ng pr og rams , havi 11 g now placed a total of ::?:,2791000 squa re ya rd s of our
des ign p1odu ct (a pproxima tely 07 b locks, or 113 mi les of roa dway).
• Our des ign continues 10 specify th e qua li ty us tom c rushed, gray grani te ag grega te suppli ed by Asp halt
Paving Co mp,1 n1•, Go lu en, Colorad o. W will co ntinu e to use th e improved ERGON emulsi o n, as
deve loped for our prog ram. H oweve r, our :,p ci fl ecl ERGO N emul sions are not 111 .l nufa ctured in th e
Dem er are,,. ER 0 1 · ~mu lsio ns rm1 st be transported from \J\.'clCO, Texas.
Micro-surfadng requires highly ..,pecia li zed cc :is tru ction eq uipm ent. Bas ed on our las t ten years of •
exper ien ce, we kn ow th at the us e of con tinu ous micro-s urfacing eqllip menl prod uces a sup eri or produ ct
when comp are d to th at ap pEed with tru ck-m ount ed type ma chin es. Co ntinuou s eq ui pment prov id es
co nsistency of app lica tio n and mi nimi zes sea ms by red uci ng eq ui pmen t stops and start s. Th e numb er of
co ntinu ous mi cro-st:rfa cin g machi nes co ntinu es to grow thr oughout th e co unt ry; BASS owns and
ope rat s two of th ese mac hines .
BA S~ has su ccess full y constru c ted 111icro-s urfa cin g on sele cted art eri als, coll ectors, indus:rial and loca l
serv ice streets in our 199 1, 1991 , 1993 , 199 4, 1995, 1996, 1997, 1998, 1999, 2000, and 2001 111ic ro-
surfaci ng p rogr.1 111 s. Th ro ughou t our eleve n-year ex µeri ence w ith "Engl ewood" 111i c ro surfac in g, and
BASS, In c., c iti ze n respons e co nt inu es to be posi tive. The w ork 111 anship of BASS, Inc. re111ains su peri or.
Staff co ntinu es to monit or slt1 rry sea l and mi cro-s urfaci ng acti viti es in th e metro are«. This yea r a num ber
o f ci ties ar e ex plorin g usi ng thi s product, and BAS S, In c. is eve n lookin g into se ttin g up a D enver offi ce.
Las t ye ar Ch erry Hills Villa ge used th e sa 111e prod uc t and th ey were ve ry happy w ith th e resu lt s. Cherry
Hills Village use d o ur spec ifica tions and th ey ad ve rt is ed for bids, onl y two compani es sub111 itted bids, and
8 \SS, In c. beat th e co mpetition b y $73 .00 per ton. Th e oth er company was ba se d in Califo rnia.
Most of th e citi es in th e D enve r m etro area appl y either slurry sea ls or c h;~ seals to h elp pro long
th e life of th ei r roa ds. Slurry sea l is a very thin applicati on product. Because of th e thin
ap p li ca ti on (1/8 in ch thi ck or less), th e protec tion and be nefits of thi s trea tm ent are no t
significa nt. Chip sea ls rely on th e roc k or agg regat e to p rovide tra cti on and protec ti on benefits.
H oweve r, chip sea ls are du stier; when cars dri ve too fas t imme di ately after the chip is applied ,
cracke d windshi elds can occur; th e str ee ts are nosie r; and, w hen kids fa ll off th eir bikes, th eir
sc rapt!s are wo rse . Citi ze n complaints are typi ca l wi th chip sealing .
Expe rience w ith appl yin g our prod uct is crucial to a successfu l proj ec t. We prefe r using th e on ly
co ntrac tor tha t has rep eated ly demonstrated successful app li ca ti ons utilizing th e pro ducts and m ix
desig ns 1ha 1 we ha ve deve lop ed, and has consis 1entl 1• ac hi eve d th e des ired res ults. We are sa ti sfi ed with
pr orlu ct perfo rman ce to date and are par tic ularl y pi 1:.:1s ed wi :h perfor man ce on our loca l serv ice str ee ts .
Th e contra c tor, BASS , In c., is available to accomplish ou, 2002 p rojec t in mid M ay. Our 2002 Micro-
surfa c in g Pro gram w ill targe t local and co ll ec tor sire ts.
FINANCIAL IMPACT
W e ex pect th at b ids fo r standard slurry in th e metr o area, usi ng local crn itractors and lower quality
com ponents th an o ur sp eci fi ca ti o ns, should ran ge fr o m S 1.20 to $1.65 ,:,er sq uare ya rd in 2002. W e
belie ve, howeve r, th at th e reco mmended co mse of ac ti on rep rese nt s sup eri or valt1 e to our ci ti ze ns,
becaus e:
1. Th e Ci ty o f Eng lewood has developed a prod uc t th at has superi or work abili ty th an th e standa• ds
be in g utili zed by o th er juri sdicti ons.
2. \Ne are utili zin g a co ntra ctor that has a I I -yea r tra ck reco rd wi:h th is produ ct and o ur specVica ti ons,
and a I 0-yea r his tory fo r be in g resp onsi ve to our needs and th ose of our citi ze ns.
3. Mi cro-surfacin g has co nstruc tio n adva ntages ove r slurri es in tha t mi cro-s urfac in g ca n be us~d for rut
fi llin g and leve lin g in addi tion 10 prov idin g th e surface seal and new wea ring sur face.
4. Micro-surfacing is more cus tomer fri endl y, and doe sn't require large quantiti es of loose rock that
co uld cause problems or co nce rn s fo r our ci tize n!». Th e shon set time all ows th roa dwa y to be
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reo pened with out long dela ys. •
5. Micro-s urfaci ng has 1h e capabili ty of being app li ..:'d in ~111 ~• re quired th icknes that is necess ary to
add ress our srrce t 111,1in1 ~11 ;m ce needs .
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BASS is w illin g to return lo Fn glewood in 2002 l o constru ct o ur mic ro-surfa cin g project at a unit price
comparable to l as t yea r's co ntract, even th ough th ere has b ee n significa nt increases this year in the price
of agg rega te and pe tr oleu m based products.
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Contrac t Square Bl ocks Price I Year
Amount Yards Per Sac are Yard0 -1991 5280,000 160,000 60 $1.75
1992 $260,000 185 000 70 $1.41
1993 $305,000 201 000 76 $1.52
1994 $3 15,000 207,000 80 $1.50
1995 $339000 209,000 80 $1.62
1996 $358 0(10 223 000 86 $1 .61
1997 $360,00L 240,000 97 $1.58
1998 $361 ,000 214000 90 $1.69
1999 $350 000 214,000 86 $1.63
2000 $355 000 20 1 000 93 $1.77
2001 $360,000 200,000 89 $1.80
2002 Entimated $360,000 18 7 000 74 $1.88
$515,000 is avai lable i n the Roa d and Bridge PIF account for 2002. Th e balance offunding in the 2002
Road and Bridge PIF account will be u tilized for aspha ltic concrett overlays by Englewood forces, and
!h e associ ated maintenance program administration, testing, program studies and inspection .
LIST OF ATTACHMENTS
Reso lution
Col or Coded Map"
List of stree ts fo r proposed 2002 Micro-surfacing Program "
List of streets fo r proposed 2002 Overlay Pr og ram •
~ Due to th e varyi ng appl ica tio n rates of micro.s urfaci ng, and ever ch;mging roadwa'r co ndili ons, micro-
surfacing is co nlrac ted by unit we ight appli ed (tons ).
c:. Th ese li sts are merely our recommenda ti ons for th e pro posed programs and are, of co ur se, subje ct to
City Co uncil rev iew and co mm ent.
PROPOSED
2002 MICROSURFACING AND OVERLAY
CITY OF ENGLEWOOD
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02/271"1
MICROSURFACING 2002
OVERLAY 2002
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• STREET DIVISION
2002 MI CRO-SURFACING LIST I AVENUE/STREET BLOC KS FROM TO I L!!!i!h Width SO/YD I
Unccln Hwy, 285 Kenyon 480 30 1,523
Unccln N .... Oxfa,t 620 32 2,204
Shennan Kenyon ulllgh 658 30 2,193
Shennan Leh ig h M_,1fle'.d 630 30 2,065
Shemlan Prfnceton Quincy 625 39 2,708
Shom>en Laytoo Chenango 630 31 2,135
Grant 0.5 -on Kenyon 386 31 1,317
Grant Kenyon ulllgl, 650 28 2,001
Grant Lehigh M.,.llold 630 28 1,939
Gran! Oxford Princeton 615 31 2,132
Logon Mansflekt Nauau 660 34 2,493
Logan Naaau Oxford 665 36 2,675
Logon Oxford Princeton 615 39 2,63 1 -Oxfml -648 39 2,794 -Prinollon Qu incy 622 39 2,695
Bannock Stanford Tufts 616 40 2,71 0
6annock Tufts Unk,n 650 39 2,846 -Union Layton 630 39 2,758
0.-. Lehigh
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660 40 2,933
0.-. ---660 39 2,660 • °"'"""" Nasau Oxfa,t 625 38 2,639
Delaware Oxfml Princeton 630 39 2,730
Eiati 5100 Block 37 0 31 1,274
Fox Jeffer>on Hwy. 285 670 35 3,383
Fox Quincy Radcliff 618 35 2,4 03
Galapago Kenyon Lehigh 620 31 2,136
Huron Jefftil'lon Kenyon 407 39 1,764
It haca 0.5 Cherokee Delawaro 322 40 1,43 1
Ithaca 0.5 Oelaware Elatl 328 40 1,458
Ithaca 0.5 Elali Fox 287 40 1,276
llhoca 0.5 Fox ~ 333 39 1,443
Ithaca 0.5 Gaiapago Huron 280 39 1,213
Man1fiekl 0.5 Broadway Acoma 302 40 1,342
Manaflold 0.5 Ch-ee Delaware 295 29 941
-h<ld 0.5 Delaware Elatl 325 32 1,138
-f,eld 0.5 Eial Fox 344 31 1,185 --0.5 Fox Galopogo 330 32 1,155
Mlr.afiekl 0,5 Gal,pago Huron 466 35 1,612
-foeld 0.5 Huron Inca 148 32 518
Oxford 0.5 Broadway Acoma 335 52 1,936
Oxford 0.5 Acoma Bannock 325 52 1,878
Oxford 0.5 Bannock Cherokee 325 52 1,87 6
Oxford 0.5 F0>< a._. 325 56 2,022
Oxford 0.5 Gaiapago Huron 345 56 2,147 • Oxfml 0.5 Huron Inca 345 56 2,147
Oxford 0.5 Inca Jaon 320 56 1,991
Oxford 0.5 Jason Kalomath 335 56 2,084
O><fonl 0 ,5 Kailmll/1 Upon 490 56 3,049 • O><fonl 0,5 Lipan Wlndennenl 362 56 2 ,252
Layton 0.5 Broadway Acoma 285 35 1,121
Chenqo 1,5 Fede<al lrw,g 1200 32 4 ,233
Chenqo 1,5 lrw,g ~ 1434 32 5,099
ln,ing 1,5 Rldcliff Union 792 33 2 ,886
Lehigh 0.5 Gall!>Ogo Huron 290 36 1,166
Hlllllde 2 Tejon Zuni 1276 32 4 ,579
Laf¥11• Flojd Girard 615 32 2,167
H,mpden Hwy, 285 LrllljOtle 370 13 518
Eatman Downing .;1naon 1300 32 4 ,622
Amhots1 Downing Ogden 630 43 3,031
-1 0 .5 Ogden City Ditch 210 20 471
Conona 2 Flojd Hampden 1274 31 4,360
Emencn Hwy, 285 Hampden 610 31 2,115
Girard 0.5 Downing COn>nl 285 31 966
Emeraon Yale CityOich 525 20 1,167
Pennsyl\llnla Yale -1260 32 4 ,410
Amhotsl 1.5 login Woshinglon 975 29 3,142
P..t Dalmoith Eatman 630 28 1,960
P.-.nsytvanil Camel Oll1m001 h 630 27 1,890
Sherman Hampden Girard 621 39 2 ,657
Oertmculh 1.5 Uncoln Logan 946 39 4 ,047
L,.-, Ooo1moolh Ealmln 640 30 2 ,133
Acana Yale -· 627 30 2 ,090 • c-Olftmoulh Camell 625 30 2,083
Che<okee BIIN Yale 1281 30 4,270
Gaiapago Easlmln Flojd 600 31 2 ,033
Amhotsl Che<okee Ellll 423 30 1,419
Oartmoolh Fax Sa.·.t 1 Fe 906 64 6,457
Oertmculh 1.5 Santa Fe E.P-RlverDr. 950 55 5,806
8-Pkwy. Downing Ogden 630 28 1,820
c.-ac Amhffll CEIIII 79 64 562
c.-ac Lincoin @Hwy285 223
c.-ac ElatlOr. S.dllellYiew 71 71 440
H-Hwy285 Hampden E.B 113 21 259
Totals 74.5 46842 36 186458
ALTERNATES·
High 0"11mou1h Flojd 1284 31 4,423
Vine SI. Dll1m001h E•tman 876 31 2,998
Race Oll1m001h Flojd 1282 31 4,416
Gaylord Dartmouth Pl, Ealmln 740 31 2,549
VineCl. Oa"1nou1h Pl. Easlmln 725 31 2,497
Yori< Oll'tmOUth Pl. E•tman 800 31 2 ,711
Lipan Oll1m001h Santa Fe 1744 30 5 ,775
Flojd Inca Acan• 2353 35 9.020
Tocal ANematn ; 20.00 9,804 34,388 •
Streets Division
20 0 2 OVERLAY LIST
A VENU E/STREET Bl ocks From To L.cngt!, Widt h SQ/YD
Delaware l Eastman Dartmoufh 660 40 2919
Delaware l Dartmouth Cornell 603 32 -2164
Delaware l Cornell B<ltos 625 36 2479
Bannock l Eastman Dartmou th 629 30 2083
Wash ing ton l Cornell B<ltos 615 26 1763
Ogden l COf"ne:11 Dartmouth 710 31 2422
Ogden l Hompdcn Hwy. 2B5 560 31 1923
Corona l Hampden Hwy. 2B5 570 31 1951
Cor'OM l Floyd Eastman 696 31 2359
CoroNl l Eastman Dartmout h 617 29 1974
Marion l Hwy. 2B5 Hampden 533 31 1824
Morion l Hampden Gira."d 633 35 2483
Morion l Girard Floyd 65 0 39 2817
Laf ayette l Dartmouth Eostman 875 35 3403
Lafayette l Eartmon Floyd 410 30 1367
Lafayene l Girard Hompde:n 625 25 1701
Logan l Ken,lln Hwy . 2B5 480 39 2080
Logan l Lehigh Ke:nyon 657 39 2847
Logan l LeMgh Mansfield 630 39 2730
Washington l OJCford Pr inceton 600 31 2064
Wo.sh lngton l Princeton Quh,cy 605 31 2077
De.Iowan l Pruv:cton Quincy 630 39 2737
Elati l Mansf ield Nassau 630 3 1 2156
Eloti l NasS<JU Oxford 630 31 2156
Elot i l Oxford Princeton 620 30 2067
Elot i l Stanford Tufts 600 31 2053
Fox l Lehigh Mansf ield 605 31 2077
Fox l Monsffeld Nassau 625 29 20 14
Fox l NasSGU Oxford 600 31 2073
Fox l Oxford Princeton 61 0 31 210 1
Fox l I Princeton Quh-cy 650 31 2224
Gclopogo 2 Hwy. 2B5 Jefferson 870 40 3867
Inca l Kenyon Leh igh 620 31 2101
Qu,ncy l Huron Jason 600 39 2600
Chu.ingo 2 Hi.Jron Lipan 1360 30 4533
TOT AL 37 22633 33 821 88 -
ALTERNATE S,
Logan l Hampden Hwy. 2B5 540 39 2340
Wash ingt on l Girard Floyd 650 31 2253
Chuoitu 0.5 I Tufts to Grunbeh 250 1 39 1083
Gclopogo l I Monsf 1eld Nassau 490 1 31 1682
Jeffuson I l I Fox I Huro n I 610 1 38 2542
L1Nkn Dr. l I Be llev,ew I Monm01Jth 660 1 36 2640
I I
Total sr-