HomeMy WebLinkAbout2000 Resolution No. 042◄
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RESOLUTION NO . fiJJ:.
SERIES OF 2000
A RESOLllTlON AWAllDING A NIGOTIATID COm!tAC? POR INGLffOOD'8 2000
MICROSURFACING l'ROOBAM IN8TBAD OP TBB CONPfflTIVI BIDtFROC188
UNDER SEC'l'ION 118 (b) OP THB HOIII RULB CHAJrl'BJl AND SBCTION +l-8-'1811
THE ENGLEWOOD MUNICIPAi, CODE lMa.
WHEREAS , the City 0£ Enclewoocl ia re1pOD11ble fiir maintenance of approxim&tely 120
miles 0£ public roadwaya in the City; and
WHEREAS, the Department of Public Work.a and Ez,cineerin( and Street Maintenance
Diviaio111 have developed a 111!.m-wide maintenance procram in which they ban found
Microswfac:iDg to be a viable aD4 econcmic preventive maintenance altamal:ive ; and . ~ \
WHERKAS, laeal CDDtracton have not demon.etratad the ability 81ld/or knowledge to
amatruct Miaoourfac:ing acceptable to City standarda when civen the opportunity 011
demo111tra1:ion ~rojects for other juriadictio111 in tu paa; and
WHEREAS , the staff of the Public Work.a O.partme11t bae ri'alualad till qbality of
Microaurfacing utilizing a specific local aggrepte and a quick-set ERGON emulaion for tha
past 9 years; end
WHEREAS , Bituminous Asphalt Sealing Spfeialiota. Inc. (BASS) of North Little Rock,
Arka.naaa , bas laboratory-tested and field-tested this pzoduct, end City staff bae evaluated
the abilil:ies of this company in placing Microsurfac:ing. end bas diacuased their work qwllity
and product quality 'l!ith otbar 1111VOmmental agencies which have bad years 0£ experience
with this company; and
WHEREAS, BASS . Inc. baa now placed a total of 1,863,000 square yards
(approximately 725 blocks . or91 miles of roadway) in the City o£Enrlewt'Od over a period of
9 years ; ud
WHEREAS , Section 116 (b) of the Enclewoocl Home .iwle Charter arui Section 4-1-3-1,
Enclewoocl Municipal Code 1985, allow contracts for public work.a or improvements to be
negotiated, provided that contracts for which no compe1:i1:ive bids have been requested have
been approved by resolution which shall declare the reuon for exa,ption to the competitive
bidding requirement;
NOW , THEREFORE , BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD , COLORADO, THAT :
~-The Department 0£ Public Works i.a b.ereby authorized to nogotiste a contract
for Englewood's 2000 Miaoaurfacing Program in an amount not to exa,ed $355 ,000 in lieu 0£
the competitive bid process as allowed by Secl:ion 116 (b) of the Englewood Home Rule
Charter and Section 4-1-3-1. Englewood :Municipal Code 1985 .
11mi11J. ~ ).'lep~~ af Publio w• •--, al&tbariacl to -Imo•-•
mthe lnpWGDd'll :.'OOOMk:roaar!llcblc~,,_.,tt.titlieirizmlltiptiaaaaf,keu ,✓
annpa, quiolt-Nt n.,ula:ilia pllJdllCld bJ Illa DOON lldmrr in "°aco, !l'au and
conmw:lion of the prod11ct on Ens!ewooci ltrNla bJ litwaiao111 AlpJwt1Sea!mt Speciallati,
Inc., of North Little Rock. ArWIIU.
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ADOP'l'ED AND APPROVED this 17th al April, 2000.
ATI'EST:
:&u~ tti-fUf O ,
Brenda J. ~ Deputy City Clerk
I, Brenda J . Cutle, Deputy City Clerk fqr_ the City al Englewood, Color:ido, hereby certify
the above ii a true copy of Ruolution No.:'6!!; Saieo al 2000. .
~11416 ~<lt&-Bntnda J Cutlt
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,, 1 COUNCIL COMIIUNICATJON lt'G1~
Data" Aglnda Item
Aprtl 17, 2000 11 c I
INlTIATl!D BY
.. .Q!par1ment of Public Works
1 el.I w•, ,rtr
\ l~11 U~10 ,t, r!lj • I\!
,. ' SUbJtct ·" ' ·11 , •.
Res'olutlon to Negotiate 1~nd Awar\irCanlr~tf•
for 2000 Mlcro-si.facln Pr ram
S'IIAFF BOURCI! ,1, ,
Ken Ross, Director of Ptbllc Work&
COUNCIL GOAL AND PRl!VIOUS COUNCL ACTION
Resolution No. 44 , Series 1999, Resolutlon No. 51, Series 1998, ResotuUon No, '43, Series 1997,
Res ,,lutlon No. 44, Series of 1996, Resolution No. 35 , Series ol 1995, Resolution No. 40, Serles ol 1994,
R8S<~utlon No. 39, Series of 1993, Resolution No. 52, Series of 1992, and Resolution No.138, Series of
1991, approvlng 1negottatlng contracts and awarding negotiated contric1s for the 1999, 1998: 1997, 1996,
1995, 1994, 1993, 1992, and 1991 micro-surfacing programs, respectively. '
RECOMMENCED l ,CTION
We are seeking Cooocff approval of a Resolution allowing a !1990tiated contract with Bituminous Aspl\alt
Sealing Specialists, Inc., a.k.a., BASS, Inc ., In an amount not to exceed $355,000 for our 2000 Micro-
surfacing Program . •
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BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
Each year, our Streets Maintenance Dlvislon r911fews Englewood's 117 miles of streets and
determines which roadways are in need of maintenance eff011s .
The design life of an asphalt road is 20 years . In onler to coax 20 years of life out of our roads
with the tough Colorado treezemiaw cycles, s1Udded snow tires, the challenging and constantiy
changing subsurtace conditions , as well as the truck and bus traffic, we need to periodically
perform some resurtaclng treatments .
Staff Introduced 'Englewood" micro-surfacing in 1991 . Our objactive was to develop an alternative to
address the maintenance needs of roadways subjected to exc essive traffic volumes resulting In pavement
rutting and lanes requiring l911eflng treatments along with new wearing courses and surface seals. Micro-
surfacing Is a cost effective malntenancs altematlve that provides rut filling, leveling of exis11ng 1 '
pavements, a surface seal and a new weuring surface. The finished product Is jet black, aesthetically
pleasing, and exhibits r:ure traction than the original asphaltic concrete for Improved safely . Modification
In the product chemistry over the years has enabled us to open streets to 1hrough traffic In 20 to 30
minutes, if required .
BASS has satisfactorily participated in a partnership arrangement with the City lor the last nine years to
construct our micr >-surfacing programs, having now placed a total of 1,853,000 square yards of our
design product (approximately 725 blocks, or 91 miles of roadway).
Our design continues to specify the quality custom crushed, gray granite aggregate sl4]plled by Asphalt
Paving Company, Golden, Colorado . We will continue to use the improved EAGON emulsion, as
developed for our program . However, our specified EAGON emulsions are not manufactured in the
Denver area . EAGON emulsions must be transported from Waco, Texas .
Micro-surfacing requires highly speoWIZlld conWucll6h-itill>fflent , Based on our last nine yen of
experience, we know that the use of conUnuous micro-surfacing equipment procllces a s~ertor product
when compared to that applied with trucl_-mou~:ad ~,>&.J!lachlnes, Continuous equlpmentP.l'OYtc:!,s _
consistency of application and minimizes seams by reducing eq~l'(l8nt stops and starts. The niiiit1f!r of
continuous micro-surfacing machines conrlntles to grow throughou\ the country; BASS owns arid 01)11i11tes
two of these machines. " · ·
BASS ha· successfully constructed mlcro-BUlfaclngron selected arterials, collectors, lndU9lllal ft local
service streets In our 1991, 1992, 1993, 1994, 1995, 1996, 1997, 1998, and 1999 mlcro-tll'lldng •
programs. Throughout our nine-year experience with "Englewood" micro surfacing, and BASS, Inc.,
clUzen response continues to be positive. The workmanship of BASS, Inc . remalns,vupator. JI
Staff continues to monitor slUIT}' seal and micro-surfacing activities In the metro ar11. We know ol only
one other jurisdiction in the metro area that utilized a micro-surfacing product In 1999. The City ol
Thornton received three contractor bids on their 1999 program. They did not UM our specifications and
the low bld1er's unit price for their program was less than ows . However, the City of Thornton was not
Impressed with the results from their program, and they have Indicated that they do not plan to Ulllize
micro-surfacing In the future.
Most of the cities in the Denver metro area apply either slurry seals or chip seals to help prolong
the Ille of their roads . Slurry seal is a very thin application product. Because of the thin
application (1/8 Inch thick or less), the protection and benefits of this treatrnemare not significant.
Chip seals rely on the rock or 3ggregate to provide traction and protection benefits. However, chip
seals are dustier; when cars drive too fast immediately alter the chip Is applied, cracked
windshields can occur; the streets are nosier; and, when kids fall off their bikes, their scrapes are
worse. Citizen complaints are lypi.:al with chip sealing .
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As a result of the outcome of other agencies' programs, we are reluctant to conduct a demonstration
project using local contractors. Our street system remains among the best in the Denver metro area, a
testimonial to Englewood's street maintenance strategy,
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Experience with applying our product is crucial to a successful rroject , We prefer using the only
contractor that has repeatedly demonstrated successful applications utilizing the products and mix
designs that we have developed, and has consistently achieved the desired results. We are satisfied with
product performance to date and are particularly pleased with performance on our local service streets.
The contractor, BASS, Inc., is available to accomplk~h our 2000 project In mid May. Our 2000 Micro-
surfacing Program will target local and collector streets.
FINANCIAL IMPACT
We expect that bids for standard slurry in the metro area , using local contractors and lower quality
components than our specifications, should range from $1 .10 to $1.35 p~r i,quare yard in 2000, W&
believe, however, that the recommended course of action represents s•Jpericr value to ow citizens ,
because:
1. The City of Englewood has developed a product that has superior workability than the standards
being ullllzed by other jurisdictions .
2. We are utilizing a contractor that has a 9-year track record with this product and our specifications ,
and a 9-year history for being responsive to our needs and those of our citizens .
3. Micro-surfacing has construction advantages over slurries In that micro -surfacing can be used for rut
filling and leveling In addition to providing the surface seal and new waarlng surface .
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4. Micro-surfacing Is more customer friendly, and doe.in'! require large quantiUes of loose rock 1liiil oouid
cause problems or concerns lor our citizens . The short set time allows the roadway to be reopened
without long delays .
5. Micro-surfac ing has the capability of being 81JPllll(I In any r~ thickness that Is nec111sary to
address our street maintenance needs. ...., _ , -., ; "'
BASS Is wlUlng to return to Englewood-In 2000 io construci our micro-surfacing project at a unit price
COR1larabla to last year's contract , even lhougl : there has been slgnlflcant Increases this year In the price
of aggregate and petroleum based products .
Year Contract Square Bl~ Price
Amount Yards Par Sauare Yardt
1991 $280,000 160 000 60 $1.75
1992 $260 ,000 185,000 70 $1 .41 ~r· ~ 1993 $305 ,000 201 ,000 76 $1 .52
1994 $315 000 207,000 80 $1.50 ' 'i(, C
1995 $339,000 209 ,000 80 $1 .62 ' v.: ,:
.s .... " 1996 $358 000 223,000
1997 $360 000 240,000
1998 $361 .IIUI 214 ,000
1999 $350 000 214,000
86
97
90
ae )~
$1 .61
$1.58
$1.69 -
$1.63
l! ~,r,,-
·.,tlC'c-'~
::£:ir..F •
2000 Pronosed $355 ,000 201 000 93 $1.77 -: ... ::':.Y.J .. ~
$500 ,000 Is available in the Road and Bridge PIF account foi 2000 . An agr8'mant has been reached
with the City of Cherry HUis VIiiage whereby they wlD contri>uta $6,114.00 to our-program to cover their
jurisdiction on Clarkson Street The balance of funding in Iha 2000 Road and Bridge PIF account will be
uUllzed for asphaltic concrete overlays by Englewood forces , and associated maintenance program
administration, testing, program studies and inspection. >
UST OF ATTACHMENTS
Attached is a list of streets proposed fo r Inclusion In our 2000 Mlcro-w rfaclng ,and Overlay Programs .
They are Intended to be representative of Iha proposed programs and are , of course , subject to your
review and comment.
• Due to the vary ing application rates of micro -surfacing , and aver chang ing roadway conditions , micro-
surfac ing is contracted by unit we ight appl ied (tons).
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