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Home My WebLink About1994 Resolution No. 040• • • RESOLUTION NC.. t/o SERIES OF 199( A RESOLUTION ALLOWING FOR A NEGOTIATED CONTRACT FOR ENGLEWOOD'S 1994 MICROSURFACING PROGRAM INSTEAD OF THE '- COMPETITIVE BID PROCESS UNDER SECTION 116 (b) OF THE HOME RULE CHARTER AND THE ENGLEWOOD MUNICIPAL CODE 1985, SECTION 4-1-3, AND AWARDING A NEGOTIATED CONTRACT FOR THIS PROGRAM FOR MAINTENANCE OF THE ENGLEWOOD :3TREET SYSTEM . WHEREAS, the City of Engl ew ood is responsible for maintenance of approximately 120 miles of public roadways in tho City; and WHEREAS, the Department of Public Works and Engineering and Street Maintenance Divisions have developed a system-wide maintenance program in which they have found Microsurlacing to be a viable, economic preventive maintenance alternative; and WHEREAS, previous construction experience and expanded ~•odu ct knowledge he, caused the staff' of the Departm ent of Public Work• to believe that local contractors do not poss ess the sp,--d fic product knowledge or construction expertise to construct Microsurfacir t< acceptable lo City standards; and; WHEREA!-1, staff of the Public Works Department has evaluated the abilities of the quality of lllic rosurfacing utilizing a specific local aggregate and a quick-set ERGON emulsion now milled locally under a license agreement with ERGON; and WHEREAS, Bituminous Asphalt Sealing Specialists, Inc. (BASS) of Nortt, LiUle Rock, Arkansa s, has laboratory-tested and field -tested this product, and City sta/Tha, evaluated the abilities of this company in placing Microsurfacing, and ha • discussed their work quality and product quality with other governmental agencies which have had y,,ars of experience with this company ; and WHEREAS , BASS, Inc. has now place a total of 1,100,000 square yards (app·:oximately 56 mil es of roadway) in the City of Englewood over a period of 7 yea rs ; and WHEREAS , Section 116 (b) of the Englewood Hom e Rule Char.c, and Section 4-1-3-1 , Englewood Mun ic:pal Code 1985, allow e1,ntracts for public works 0 1 impcovements lo be negotiated, pro vi ded that co ntracts for which no competitive bids have heen rcque-Jted have been approved by resolution which shall declare the reason for exce pti on lo the co mpetitiv• bidding re quirement; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD , COLORADO, THAT: ll..!wwLl. The Department of Publi c Works is he reby authorized t,, negotiate a contract for Englewood's 1994 Microsurt'acing Program in an amount not lo e,ceed $315,000 in lieu of the competitive bid process as allowed by Section 116 (b) of the Engl ewood Home Rule Charter end S.ction 4-1-3-1, Englewood Municipal Code 1985 . ~-The Department of Public Worko is hereby authorized to prepare a contract for the Englewood's 1994 Micro,urfacing Program pursuant to their investigations of local oggregate, quick-1et emulsion produced by the ERGON Refinery in Vick1burg, Missi ssi ppi, and con,truction of tho product on Eng ewood streets by Bituminou1 Aaphalt Sealing Specialiats, Inc,, of North Little Rock , Arkanllao. ADOPI'ED AND APPROVED thia 4th day of April, 1994. 62 u£ II re&'. Loucri shir, A. Elli s, Deputy City Cl erk I, Loucrishia A. Ellis , Deputy City Clerk for the City of Englewood, Colorado, hereby certify the above is a true copy of Resolution No.$. Series~ , /kdJzt. Loucrishia A. Ellis 2 • • .. • • • Date April 4, 1994 INITIATED BY STAFF SOURC E COUNCIL GOAL COUNOL COMMUNICATION Agenda Item 11 C Department of Public Works Subject Resolution to Negotiate and Award Contract for 1994 Micro-surfacing Charles Esterly, Director of Public Works NI A IS.5UE/ ACTION PROPOSED Staff seeks Council approval of a Resolution allowing a negotiated contract (an exception to the competitive bid process) and awarding a negotiated contract in an amount not to exceed $315,000 to oituminous Asphalt Sealing Specialists, Inc. (BASS), of North Little Rock, Arkansas, fo r Englewood's 1994 Micro-surfacing Program. PREVIOUS COUNCIL ACTION Resolution No. 39, Series of 1993, Resolution No. 52, Series of 1992, and Resolution No. 39 , Series of 1991, approving negotiating contracts and awarding negotiated contracts for the 1993, 1992, and 1991 Micro-surfacing Programs respectively. BACKGROUND The annual Public Improvement Fund allocation for contract street maintenance, primarily slurry seal and micro-surfacing, has averaged $267,000 since 1987. For the past seven years, the City has negotiated with BASS, Inc . to construct our slurry and micro-surfacing programs. BASS has now placed a total oi 1,100,000 square yards of our design products (approximately 450 blocks, or 56 miles of roadway). Bids for standard slurry in the metro area, with local contractors and lower quality components than our specifications, should range from $0.80 to $1.00 per square yard in 1994. A competitive bid for a micro-surfacing demonstration project in 1993, in the City of Littleton, wa s in the $1.65 per square y ard range . With our specified quality emulsion, aggregate, and application equipment, our costs in 1993 were approximately $1 .50 per square yard . STAFF ANALYSIS Staff continues to monitor slurry seal and micro-surfacing activities in the metro area. The workmanship of BASS, particularly with micro-surfacing , appears to remain s uperior . Much ,.iconsi stency exi r,ts in the mix designs used by others in the metro area . We are seeing many jurisdictions returning to s pecifying the gray grz.nite aggregate that we have recommended and specified since 1987 . Many other user agencies are again modifying th eir specifications for 1994, suggesting tha t they are still experimenting and not completely satisfied with earlier products . Most micro-slll'facing products placed by others during 1992 and 1993 appear at this time to be achieving only marginally satisfactory results; we have noted areas of localized fai lure . Wnile it is too ear ly to fully evaluate the 1993 micro-surfacing test programs by others, we do know tllat the City of Littleton is holding off on additional micro-surfacing for 1994, pending a longer evaluation period for their 1993 product. Throughout our seven year eJCperience wi th "Englewood " slurry, micro-surfacing , and BASS, Inc ., citizen response continues to onl y q1•.estion our not including more streets in our annual micro-surfacing programs . Minimal inconvenie t1 ce J u.ing construction (our traffic ready times have remained under 2 hours) and product quality appears to meet th e expectation of our citizenry. The extended pavement longevity for slurry and micro-surfacing applications continues to look promising . Staff is satisfied with our product's performance to date . • Staff introduce d "Englewood " micro-surfacing in 1991. Our objecti ve was to develop a • maintenance alternati ve to address th e mainte.1ance needs ,,f roadways subjected to excessive traffic volumes re sulting in pavement rutting and lanes requiring leveling treatments alo ng with new wearing courses and surface seals . BASS, Inc . has successfull y constructed micro-surfacing on selected arterials, collectors, industrial and local service streets in our 1991 , 1992, and 1993 micro-surfacing programs. Micro-surfacing requires highly specialized construction equipment. From our last three years experience, we know that the use of continuous micro-surfacing equipment produces a superior product compared to that applied with truck mounted type rnad,ines . Truck mounted equipment was used in the construction of our earlier slurr:1 products . Continuous micro-surfacin g equipment can apply standard slurry products . Standard slurry machines are not capable of appl ying micro-surfaci ng. The number of continuous micro-surfacing machines continues to grow throughout the country . BASS, Inc . owns and operates 2 of these machines . Vance Bros., of Karisas , does own simi lar equipment and ha s estab li shed a Denver office. However, the success of th eir 1993 Littleton demonstration project is yet to be determined . Additionally, Vance Br os. was just rec entl y advertising for equipment operators for the 1994 constructio'., ~eason . We prefer to use the experienced operators emplo} ed by BASS, Inc . We wi!J continue to monitor the performance of Vance Bros . We may cons id er them fo r futur e years w,,rk, depending upon theii: performance on other proje cts. • • • • . BASS, Inc. continues lo be the only proven contractor available in our area w ith demonstrated successful applications utilizing the Ergon products and mix designs that we have developed, and that achieve our desired results. We have confidence that thi3 specialized contractor, with whom we have seven years of progressive successful experience, can accomplish our 1994 project lo our satisfaction in a timely and cost effective manner. The equipm ent necessary to accomplish our 1994 project is available in late May or early June . Our 1994 micro-s urfacing program will target local service and minor collector streets. We continue to specify micro-surfacing over standard slurry because of its flexibility of use. Slurry seal is a si ngle thickness application prodt.ct. Micro-surfacing ha s the capability of being applied in wh atever thickness is necessary to address our maintenan ce requirement. Micro-surfacing is used for rut filling and leve ling as well as for overall roadway sealing. In early years, chemical makeup caused a 17 second break time with our micro-surface specification . Modification in product chemistry in 1993 increased break time to abo ut 40 seconds. Thi s greatly improved the workabili ty of the mix while maintaining our ability to open streets to through traffic in 20 to 30 minutes, if required . Our design will continue to specify the quality gray granite aggregate from Asphalt Paving Company, Golden, Colorado. We will continue to use the improved Ergon emul sion, as developed for our 1993 p rogram . FINANCIAL IMPACT $400 ,000 is available in the Public Improvement Fund, Road a nd Bridge acconnt of 1994. Prel iminary conversations with BASS, Inc . sugp-,est a willingness to return to Englewood in 1994 and construct mi cro-surfaci ng at a unit price si mil ar to that in our 1991, 1992, and 1993 contracts ($152 .18 per ton). The 1991 contract was for $280,000 (a pproxi mately 160,000 square yard s , or 60 blocks ). Funding for 1992 was limited to $260,000 for micro-surfacing (approximately 185,000 sq uare yard s, or 70 blocks). In 1993, we constructed approximately 201,000 square yards (76 blocks) at a cost of $305,000 . In 1993, rut filling , surface leveling and slightly increased application rates, generated a per square construction cost of 1pproxi matP!y $1.50 . Whi le an increase from our 1992 experience of $1.37 per square yard, this ,.._~t remains in the ma nitude of 40 % of the cost of asphaltic concrete overlay while still allowing us to correct many of the irregularities within a structurall y sound roadway surface. For 1994, we are recommendi ng a contract with BASS, Inc. for approximately 207,000 square yards of micro-s urfacing (80 bl ocks -approximately 10 miles of Englewood streets). At a unit price si milar to that negotiated in 1991 , 1992, and 1993, this would result in a contract in the $315 ,000 range. The balance of funding in th e 1993 Road and Bridge PlF account will be utili zed for as phaltic concrete overlays by Englewood forces, and associated maintenance program administration, te~ting, and inspection . ote: Due to the varying application rates of micro-surfacing, w'th ever changi ng roadway conditions, micro-surfacing is contracted by unit weight a pplied (tons). OIHER The attached lists of streets and avenues proposed for inclusion in our 1994 overlay and micro-surfacing programs are for your information . It is intended to be representative of the proposed programs and is, of course, ~abj ect or your review and comment. Since 1987, we have addressed the maintenance needs of some 55 miles of our approximately 120 mile roa dway system . The 1994 program will add about another 10 miles to that total. Consequently, many deserving maintenance candidates exist within our street sys tem. A progressive slurry seal /micro-surfacing program would address all of the streets with the system over a seven year period , sugr ~ting that the annual budget for this activity remains at 45 % of ideal funding le,·els . • • • • • • Bann ock Cherokee Delaware Del awa re Huron !:'c a Inca Dr . Jason Lipan Mariposa Ogden Shoshone ove rlay 3 /30 /94 PROPOSED H94 OVERLAY f'.l:2!!l 12 Chenango Layton Hwy. 285 Kenyon Chenango Belleview Tufts 8tanford Kenyon Mansfield J ason Oxford Belleview Whitaker Dr. Hwy. 285 Inca Way Mansfield Nassau Nassau Mansfield Girard Floyd Cornell Bates t 0 0 0 " PROPOSED 1994 OVE RLAY 2100 •• Ii ! 0.:1.e, HorowQr d ~.;..tld• vane, ... 1 ,, ~ ~ Ii ~ 2 ~ -~ a: .. .. 1 • § § 0 ~ § 0 ·1 5 i J allidH1HiiHuH Jv•/ I Colltt;it J700 S. Yalel-.-inr,r'i 3100 I. :1500 s. H1 mo den I City of Englewood !~l ,__ l i 1 §; i Jl.c. -~~' ( ~ w c: .,. 2700 s. § " N i ·f ~ I • •rtfflOlllh Ea1 t1111n • t view ,ioo S noo s. Prentice !1 ; ~ ·• t • i i Ji w G i 8 g I ~ e Ii 0 0 0 PROPOSED 199t MICROSURFACING • .E.l:2!n I.Q Bellewood Dr. Federal Irving Lhenango Federal Irving -:rand Clarkson Was hington Grand Federal Irving Lehigh Place Leh i gh Windermere Monmouth Irving Lowell Washington Circle Washington Washington Acoma Floyd Eastman Ac oma Radcliff Tufts •Bannock Oxford Quincy Cherokee Amherst Dartmouth *Cherokee Tufts Union De laware Ke nyon Lehigh Elati Oxford Princeton Elat i. Quincy Stanford Elati Union Chenango Emerson Dartmou t h Floyd Fox Oxford Quincy Galapago Hwy. 285 Kenyon Ga lapago Lehigh Ma nsfield Grant Dartmouth Pa rking Lo t • Grant Mansfield Chenango *Hur on Eastman Floyd Ka l amat h KenY,on Oxford Linco l n Amherst Dartmouth Lincoln Hampd e n Little Dry Ck. •Li ncoln Oxford Princeton Linden Dr . Mo nmouth Bellevi ew Na vajo Stanford Tu f ts Ogde n Cornell Dar t mouth Pearl Floyd Gi rard Pe a rl Mansfie l d Radclif f Pe nnsyl van ia Yale Bates Pennsyl ·,a nia Dartmouth Girard Pennsylv an ia Nass a u Radcliff Platte River Dr . w. Da1tmouth City Limit Line Sherman Yale Cornell Sherman Eastman Floyd Sherman Un ion Chenango Shosho ne Dartmou th City Limi ~. Li ne Washingt on Bates Girard • St r eets to be inc luded if fund ing allows. • micro94 3/29/94 PROPOSED 1994 MICROSUFACING :,oo s. zroo s. l!ut11 Adrlalle c ~ ... l ,, i ~ t ~ l! s ~ ~ ~ ~Un 11=-i=i~~f=l Bol lie llilf c, ..... .... ,, r--,--ir eou , Hotword ;----;,--;; """"' Vona, Co lle91 va1•r---,,-;F,n • .. f • 8 "' G 8 • 8 • ,t"O •18 .!, i 1 i 1HdHH tdHuHI1! .. f / u .J V, ft "' I• 1700 s. § I • 1 ~ Fi'HFl,\-;'HFirt11-r'mlii"T'mwn:::::i arlmo111 E•t11111n n,,. GttOfO 350 0 s. Ha mpd1n · s lJ.526!1 2 8 R i"t-ii!-fil'ii'""'il H fj ~ j X f i!ii; $ • i 1; Monif1ald City of Englewood . . /"11:::::~~~::::::::~;:~~:::,~~!,~11::;~i~~i:i~~1~/~~ii~:lh~:: ;i, Nouou <IOOOS 0.fOfd P,mcetcr, to,d 4!100 s. Is ... on .~ Btl lt v,tw )IOO s . C . . r ClllfUoNl,IL: l I • 5300 S . Prenllc • 1 ' c, -,•• · U • ~ ,._ Relf,rty • j ~ • I ~ ~ j J: ~ ---~ ; l • "'I' B1oe1<1 to be Included ff funding allowl