HomeMy WebLinkAbout1990 Resolution No. 060,,...,
r RF.SOL\rrIOO NO. 0{)
SERIES OF 1990 -
INI'RCXJUCED BY COOOCIL
MEMBER CLAYTOI
12 (i)
A RF.soun'IOO ADOPTING POLICY ax.c:ERNING THE USE Of' OFFICE SUPPLIES AND CIT:{
STA."F BY CIT:{ COONCILPER.500S.
WHEREAS, each City Councilperson has a need £ran tine to tine for the use
of office supplies, needs copies made and distributed to various City
departrrents 11nd other Council persons; 11nd
WHEREAS, each City Council person is expected to cx,rrespond with citizens
11nd others during his/her term of office; and
WHEREAS, each City Council recognizes that it has not appropriated funds
to hire City staff for Council secretarial use, and does not intend to provide
eecretarial assist11nce to Council members, except upon an occasional basis;
NCM, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL Of' THE CIT:{ Of'
Ds"c.E.W:JOD, COLORADO, adopt the cx,uncil policy on the use of office supplies
and city secretarial staff shall be as follows:
Section . l. The City Manager shall make a-,ailable to all members of the
City Council, such office supplies as are reasr;nably needed to carry out the
duties of City Councilperson, said of flee supplies to include paper,
envelopes, c~uter and phone line, printer and appro;,riate software
c:aipatible with the City systems, the reasonable use of the copy machine, 11nd
other supplies as may be reasonably required fran tine to tine. Office
equiprrent, telephone, desks, file cabinets , chairs, etc. shall not be provided
to Councilpersons. The City Manager shall have available for Council the
occasional use of office space in City Hall for typing, rreetings, ~Le. us
needed.
Section . 2 . City Secretarial staff will not be available to
CouncilP"..rsons for dictation, canposing letters , or 11nswering mail, sending
t hank you I s or answering queries or other secre tarial duties, except upon an
occasional basis. Each Councilperson shall be e'<PE!Cted to take care of
his/her 0-11 correspondence withcmt City secretarial assistanc!?. Postage in
the mrount of $50.00 per year per Council Person will be paid by the City .
Addressed letters brought to City Hall "'ill be posted by staf i.
Section 3. The Mayor shall not have a fixed p-stage budget, except that
he/shesliaITsul:tnit copies of all letters se.,t 0'1er his /her s ignature to
Council for it's information. The City Manag.s:: or Mayor or cc··ncil may
designate staff to canpose or !)re;,are letters sent on behalf of ti 1e City over
the mayor's s ignature. The ~1ayor shall be expected to handle her °'"' Council
correspondence.
AOOPTID /\ND APPROVED this 2nd day of Jul :1 , 1990 .
I, Patricia H. Crow, City Clerk for the City of Englewood, Colorado,
hereby certify the above is a crue copy of Resolution No. @, Series of 1990,
W~&.J.1/.~ atr1c1a H. &Ow"
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