HomeMy WebLinkAbout2023-05-22 (Special) Meeting Agenda Packet
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1000 Englewood Pkwy - Council Chambers
Englewood, CO 80110
AGENDA
City Council Special Meeting
Monday, May 22, 2023 ♦ 6:00 PM
Council Dinner will be available at 5:30 p.m.
To view the meeting, please follow this link to our YouTube live stream link: YouTube
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Monthly Financial Report
a. Director of Finance Jackie Loh will be present to discuss the April 2023 Monthly
Financial Report. 6:00 pm to 6:15 pm
Information
Presentation: 10 minutes
Discussion: 5 minutes
IVa
V. National Night Out
a. Police Chief Sam Watson and Crime Prevention/Community Relations Specialist
Crystal Essman will be present to discuss National Night Out. 6:15 pm to 6:40 pm
Direction
Presentation: 10 minutes
Discussion: 15 minutes
Va
VI. Executive Session
Executive Session pursuant to CRS § 24-6-402(4)(a) lease or transfer of real property
interests regarding Civic Center redevelopment with direction to negotiators.
VII. Reports from Board and Commission Council Liaisons
VIII. Council Member’s Choice
IX. City Manager’s Choice
X. Adjournment
Page 1 of 33
Englewood City Council Special Meeting Agenda
May 22, 2023
Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood
(303-762-2405) at least 48 hours in advance of when services are needed.
Page 2 of 33
STUDY SESSION
TO: Mayor and Council
FROM: Jackie Loh
DEPARTMENT: Finance
DATE: May 22, 2023
SUBJECT:
Director of Finance Jackie Loh will be present to discuss the April
2023 Monthly Financial Report. 7:00pm to 7:15pm
Information
Presentation: 10 minutes
Discussion: 5 minutes
DESCRIPTION:
April 2023 Monthly Financial Report
RECOMMENDATION:
The Monthly Financial Report is informational only and staff seeks input from City Council to
clarify or verify the information provided.
PREVIOUS COUNCIL ACTION:
Staff provides financial updates to City Council each month. During the Study Session
discussion, the Director of Finance will review the 2023 April General Fund financials by
revenues and expenditures. Sales & Use Tax slides by area are also included in the Appendix
of the attached presentation.
SUMMARY:
Through April 2023, the City of Englewood's General Fund revenues total $22,273,000 and this
amount is 34.6% of budgeted revenues, or $2,003,000 higher than the same period in 2022.
Total revenue YTD is tracking 9.9% higher than the same period in 2022. Expenditures YTD
are $21,264,000 or 32.8% of the budgeted expenditures. Total expenditures YTD are
$2,229,000 or 11.7%, higher than those in 2022.
Per Council request, any one-time revenue and expenditures for 2023 and 2022 have been
adjusted as noted.
Please note that the budget column includes the new revenues from the sales & use tax
increases and corresponding additional expenditures from 2023 budget supplemental #1.
ANALYSIS:
ANALYSIS:
Revenue highlights are below:
Page 3 of 33
• Through April 2023, the city has received $3,909,000 in property taxes. Of that total,
$2,287,000 went to the General Fund, $404,000 to the EDDA, and the rest to debt
service for the Parks and Recreation and Police Building General Obligation (GO)
bonds.
• Sales & Use Tax remittances total $14,975,000 and are 34.8% of fiscal budgeted
revenue; Sales & Use Tax revenue is $1,275,000 higher than the same time last year.
Additionally, the Sales & Use Tax audits and voluntary disclosure collections amount to
$43,000.
• Marijuana Sales Tax accounts for $511,000 of the total Sales & Use Tax revenue YTD
and is ($42,000) lower than 2022.
• Franchise Fees are higher in 2023 due to increased fees from Public Service of $90,000
and an increase in the Waste Transfer fee of $35,000.
• Charges for services are higher due to the 2022 increase in Water and Sewer
administrative fees that were not implemented until July 2022 of nearly $250,000.
• American Rescue Plan Act (ARPA) - the city has been awarded $8,776,000 which was
received in two allocations of $4,338,000 each. The second allocation was received on
July 5th 2022.
For 2022, the General Fund still restricts $360,000 of ARPA funds to be used for
homelessness related projects. ARPA funds already spent from the General Fund include
$33,000 for Workforce Training, $17,000 for the Vaccine program and $22,000 for
Homelessness. 2023 Budget Supplemental #1 authorized spending an additional $79,000
for the Homelessness Action Plan and related projects.
• Licenses and Permits were higher in 2022 due to one large building permit in the amount
of $96,000.
• Investment Earnings are $565,000 higher than 2022. The 2022 losses were due to a
rapid rise in interest rates which resulted in Unrealized Losses. The portfolio,
predominantly invested in bonds, is valued at market value each month, so earnings can
fluctuate when interest rates move in either direction.
Please note that the 2022 December YTD one-time revenues of $188,000 for the sale of the
Fire Training Academy, and $138,000 for health insurance savings and $1,119,000 for
Football Stadium tax refund are subtracted.
Expenditure highlights are below:
• Across all departments, part of the variance is due to the 5% salary increase for all staff.
• 2022 debt service included $2,812,000 for the COP payoff. Paying off the COP debt
one year early saved the city $30,000 in interest costs.
• Expenditure variances for Police, PW and PRGL are due to an increase in internal
billings for the yearly vehicle maintenance and CERF charges. The internal rates were
temporarily lowered in 2021 and 2022 but have been returned to normal in 2023.
Please note that the 2022 December YTD one-time expenditures of $235,000 for pension
contribution credits and $1,418,000 for debt service to pay off the COP’s early have both
been subtracted from the operating figures.
Page 4 of 33
The YTD Operating surplus (Excess Revenues over/(under) Expenditures) is $1,009,000,
compared to the Amended Budgeted Operating Deficit of ($462,000). There is a $138,000
transfer from the Public Improvement Fund for Debt Service and transfers out of ($1,000,000)
for capital projects and ($2,175,000) for the Dartmouth Bridge approved by Council as part of
2023 budget supplemental #1.
The General Fund – Fund Balance Composition, slide #13, shows a YTD change in fund
balance of ($2,028,000), which includes the total surplus of $1,009,000 and a net transfer out of
($3,037,000). This deficit includes one-time items.
COUNCIL ACTION REQUESTED:
The Monthly Financial Report is informational only and staff seeks input from City Council to
clarify or verify the information provided.
FINANCIAL IMPLICATIONS:
Informational only.
CONNECTION TO STRATEGIC PLAN:
Governance: Assist the City to become fiscally accountable, effective and efficient.
Page 5 of 33
April 2023Monthly Financial Report
By: Jackie Loh, Director of Finance
Page 6 of 33
2General Fund Revenues
•Through April 2023, year-to-date revenues are 34.6% of the Fiscal Year 2023 budget.
•Through April 2022, year-to-date revenues were 31.2% of the total Fiscal Year 2022 revenues.
•Sales and Use Tax Revenue is higher in 2023 than at this time of the year in both 2022 and 2021.
•General Fund revenues exclude one-time items as noted.Page 7 of 33
3General Fund Revenues
•2022 excludes $188,000 for sale of Fire Training Academy
•2022 excludes $138,000 for health insurance savings
•2023 –no one time adjustments through April
2023 2022
Budget Apr-23 % Budget Dec-22 Apr-22 % YTD $ Diff % Diff
Revenues
Property Tax 5,171,000 2,287,000 44.2%5,237,000 2,310,000 44.1%(23,000) 0.0%
Specific Ownership Tax 530,000 134,000 25.3%541,000 139,000 25.7%(5,000) 0.0%
Sales & Use Taxes 41,601,000 14,464,000 34.8%38,772,000 13,147,000 33.9%1,317,000 10.0%
Sales Tax - Marijuana - 511,000 1,898,000 553,000 (42,000) -7.6%
Cigarette Tax 170,000 24,000 14.1%111,000 41,000 36.9%(17,000) -41.5%
Franchise Fees 3,915,000 1,163,000 29.7%3,920,000 975,000 24.9%188,000 19.3%
Hotel/Motel Tax 25,000 19,000 76.0%64,000 24,000 37.5%(5,000) -20.8%
Licenses & Permits 1,379,000 788,000 57.1%3,196,000 872,000 27.3%(84,000) -9.6%
Intergovernmental Revenue 1,220,000 268,000 22.0%1,259,000 176,000 14.0%92,000 52.3%
Charges for Services 3,830,000 917,000 23.9%3,290,000 607,000 18.4%310,000 51.1%
Parks and Recreation 3,124,000 386,000 12.4%2,420,000 336,000 13.9%50,000 14.9%
Fines & Forfeitures 501,000 109,000 21.8%373,000 134,000 35.9%(25,000) -18.7%
Investment Earnings 155,000 296,000 191.0%(247,000) (269,000) 108.9%565,000 -210.0%
EMRF Rents 1,800,000 617,000 34.3%1,765,000 607,000 34.4%10,000 1.6%
Miscellaneous 913,000 290,000 31.8%2,309,000 618,000 26.8%(328,000) -53.1%
Total Revenues 64,334,000 22,273,000 34.6%64,908,000 20,270,000 31.2%2,003,000 9.9%
One-time Revenues noted below - - (1,445,000) (326,000)
Total Revenues less one-time items 64,334,000 22,273,000 34.6%63,463,000 19,944,000 31.4%
2023 vs 2022
Page 8 of 33
4Sales and Use Tax Revenues
Page 9 of 33
5Sales and Use Tax Revenues
Page 10 of 33
6YTD Sales and Use Tax Collections by Area
Business
Area
$ YTD
Variance
CY vs PY
% YTD
Variance CY
vs PY
YTD New
Businesses
YTD Closed
Businesses
YTD Net New
(Closed)
Businesses Comments
Area 1 9,452 0.82%11 (8) 3
Area 2 (59,292) 9.26%2 (5) (3)
Area 3 141,409 11.10%6 (7) (1)
Area 4 108,302 25.25%1 - 1
Area 5 (163,899) 2.36%4 (2) 2
Area 6 290,985 32.01%44 (29) 15
Area 7 439,263 19.13%263 (146) 117 Contains opened and closed businesses that are not within the city limits.
Area 8 218,430 14.22%- - -
Area 13 199,697 -18.48%3 - 3
Area 14 85,132 300.00%- (2) (2) Marketplace Facilitators were added to this area in 2022.
Regular Use (87,213) 2.14%N/A N/A N/A
Use tax revenue fluctuates depending on the timing of when businesses replace large ticket
items such as operating machinery and equipment. If items purchased outside of
Englewood at a local tax rate less than 3.5%, then the tax payer is liable for the difference
between the local tax paid and 3.5% tax due.
Totals 1,182,265 8.59%334 (199) 135 Page 11 of 33
7YTD Sales and Use Tax Collections by Area 2019-2023
2022 2023 % Change $ Change
Total Sales & Use Tax Collected 13,768,280$ 14,950,545$ 8.6%1,182,265$
Refunds 80,480$ -$ -100.0%(80,480)$
Unearned Sales Tax 2,100,000$ 2,100,000$ 0.0%-$ Page 12 of 33
8General Fund Expenditures
•Through April 2023, year-to-date expenditures are 32.8% of the Fiscal Year 2023 budget.
•Through April 2022, year-to-date expenditures were 33.1% of the total Fiscal Year 2022 expenditures.
•To date, a net of ($3,037,000) has been transferred out of the General Fund.
•General Fund expenditures exclude one-time items if noted.Page 13 of 33
9General Fund Expenditures
•2023 –no one time adjustments through April •2022 –no one time adjustments through April
2023 2022
Budget Apr-23 % Budget Dec-22 Apr-22 % YTD $ Diff % Diff
Expenditures
Legislation 296,000 92,000 31.1%276,000 89,000 32.2%3,000 3.4%
Administration 1,541,000 448,000 29.1%1,229,000 377,000 30.7%71,000 18.8%
City Attorney 1,175,000 295,000 25.1%1,002,000 292,000 29.1%3,000 1.0%
Court 1,550,000 432,000 27.9%1,171,000 374,000 31.9%58,000 15.5%
Human Resources 929,000 312,000 33.6%1,483,000 329,000 22.2%(17,000) -5.2%
Finance 2,125,000 564,000 26.5%1,883,000 581,000 30.9%(17,000) -2.9%
Information Technology 4,646,000 1,841,000 39.6%3,779,000 1,551,000 41.0%290,000 18.7%
Community Development 3,062,000 908,000 29.7%3,086,000 929,000 30.1%(21,000) -2.3%
Public Works 11,043,000 3,498,000 31.7%7,943,000 2,926,000 36.8%572,000 19.5%
Police 18,312,000 6,141,000 33.5%15,923,000 5,556,000 34.9%585,000 10.5%
Fire and Emergency Management 7,695,000 3,103,000 40.3%7,423,000 3,031,000 40.8%72,000 2.4%
Parks, Recreation and Library 9,107,000 3,053,000 33.5%8,303,000 2,619,000 31.5%434,000 16.6%
Communications 902,000 262,000 29.0%829,000 209,000 25.2%53,000 25.4%
Debt Service 138,000 74,000 53.6%2,974,000 67,000 2.3%7,000 10.4%
Contingency 2,275,000 241,000 10.6%228,000 105,000 46.1%136,000 0.0%
Total Expenditures 64,796,000 21,264,000 32.8%57,532,000 19,035,000 33.1%2,229,000 11.7%
One-time Expenditures noted below - - (1,653,000) -
Total Expenditures less one-time items 64,796,000 21,264,000 32.8%55,879,000 19,035,000 34.1%
2023 vs 2022
Page 14 of 33
10General Fund Expenditures by Category
•The Contractual Services Expenditure category includes items such as the fire and emergency services contract, software maintenance agreements and insurance costs.
•The Commodities Expenditure category includes items such as fuel, chemicals and building supplies.
•The General Fund Capital Expenditure category is primarily CERF vehicle replacement cost.
Expenditures Budget Apr-23 % Budget 12/31/2022-Actual Apr-22 % YTD $ Diff % Diff
Personnel 37,836,000 11,065,000 29.2%33,532,000 10,180,000 30.4%885,000 8.7%
Commodities 2,415,000 584,000 24.2%2,262,000 556,000 24.6%28,000 5.0%
Contractual Services 23,351,000 8,487,000 36.3%17,777,000 7,480,000 42.1%1,007,000 13.5%
Capital 1,056,000 1,054,000 99.8%987,000 752,000 76.2%302,000 40.2%
Debt Service 138,000 74,000 53.6%2,974,000 67,000 2.3%7,000 10.4%
Total Expenditures 64,796,000 21,264,000 32.8%57,532,000 19,035,000 33.1%2,229,000 11.7%
One-time Expenditures - - (1,653,000) -
Total Expenditures less one-time items 64,796,000 21,264,000 32.8%55,879,000 19,035,000 34.1%
2023 vs 202220232022
Page 15 of 33
11General Fund Operating Surplus (Deficit)
•Through April 2023, year-to-date operating revenues exceeded operating expenditures by $1,009,000.
•Through April 2022, year-to-date operating revenues exceeded operating expenditures by $909,000.
2023 2022
Revenues Budget Apr-23 % Budget 12/31/2022-Actual Apr-22 % YTD $ Diff % Diff
Total Revenues 64,334,000 22,273,000 34.6%64,908,000 20,270,000 31.2%2,003,000 9.9%
One-time Revenues - - (1,445,000) (326,000)
Total Revenues less one-time items 64,334,000 22,273,000 34.6%63,463,000 19,944,000 31.4%
Expenditures Budget Apr-23 % Budget 12/31/2022-Actual Apr-22 % YTD $ Diff % Diff
Total Expenditures 64,796,000 21,264,000 32.8%57,532,000 19,035,000 33.1%2,229,000 11.7%
One-time Expenditures - - (1,653,000) -
Total Expenditures less one-time items 64,796,000 21,264,000 32.8%55,879,000 19,035,000 34.1%
Operating Surplus (Deficit)(462,000) 1,009,000 7,584,000 909,000
2023 vs 2022
2023 vs 202220232022
Page 16 of 33
12General Fund Transfers
2023 Transfers into the General Fund
From the Public Improvement Fund for debt service 138,000$
Total transfers into the General Fund 138,000
2023 Transfers out of the General Fund
To the Public Improvement Fund for Dartmouth Bridge 2,175,000
To the Public Improvement Fund for other capital projects 1,000,000
Total transfers out of the General Fund 3,175,000$
Net General Fund Transfers (3,037,000)$ Page 17 of 33
13General Fund –Fund Balance Composition
2019 2020 2021 2022-unaudited 2023 YTD
Beginning total fund balance $ 20,418,000 $ 22,131,000 $ 24,936,000 $ 17,043,000 $ 24,158,000
Net change in fund balance 1,713,000 2,805,000 (7,893,000) 7,115,000 (2,028,000)
Ending total fund balance 22,131,000 24,936,000 17,043,000 24,158,000 22,130,000
Designated fund balance
TABOR - Restricted (1,730,000) (1,720,000) (1,800,000) (2,100,000) (2,100,000)
LTAR - Committed (4,995,000) (4,995,000) (95,000) (95,000) (95,000)
ARPA funding - Restricted for specific projects - - (404,000) (360,000) (360,000)
Stadium District refund - Restricted for youth activities - - - (1,119,000) (1,119,000)
Unrestricted Reserve = 16.7% of total revenues (8,614,000) (8,985,000) (9,258,000) (10,840,000) (10,744,000)
Total designated fund balance (15,339,000) (15,700,000) (11,557,000) (14,514,000) (14,418,000)
Unassigned fund balance 6,792,000$ 9,236,000$ 5,486,000$ 9,644,000$ 7,712,000$
$6.8 $9.2
$5.5
$9.6 $7.7
$8.6
$9.0
$9.3
$10.8
$10.7
$-
$-
$-
$1.1
$1.1
$0.4
$0.4
$5.0
$5.0
$0.1
$1.7
$1.7
$1.8
$2.1
$2.1
$0.0
$2.5
$5.0
$7.5
$10.0
$12.5
$15.0
$17.5
$20.0
$22.5
$25.0
2019 2020 2021 2022-unaudited 2023 YTD
Unassigned fund balance Unrestricted Reserve = 16.7% of total revenues Stadium District refund - Restricted for youth activities
ARPA funding-Restricted LTAR - Committed TABOR - Restricted
Page 18 of 33
14
Appendix -Area Sales Tax Slides
Page 19 of 33
15
City of Englewood Sales Tax Area Map
Page 20 of 33
16Area 1 Sales TaxCityCenter (Formerly Cinderella City)
1,210,889 1,179,680 1,201,273
1,159,307 1,168,760
0
250,000
500,000
750,000
1,000,000
1,250,000
2019 2020 2021 2022 2023Page 21 of 33
17Area 2 Sales TaxSouth of Yale, north & south side of Jefferson Ave/US 285 between Bannock and Sherman
795,046 794,036
878,567
959,946
900,654
0
200,000
400,000
600,000
800,000
1,000,000
2019 2020 2021 2022 2023
Page 22 of 33
18Area 3 Sales Tax South of Jefferson Ave/US 285 between Bannock & Sherman -north side of Belleview between Logan & Delaware
842,517
919,974
1,037,783
1,153,013
1,294,421
0
250,000
500,000
750,000
1,000,000
1,250,000
1,500,000
2019 2020 2021 2022 2023Page 23 of 33
19Area 4 Sales Tax Broadway and Belleview (Between Fox and Sherman and south of Belleview and to the southern City Limits)
403,855 394,735
371,419
465,210
573,511
0
100,000
200,000
300,000
400,000
500,000
600,000
2019 2020 2021 2022 2023
Page 24 of 33
20Area 5 Sales Tax Federal and Belleview west of Santa Fe Drive
598,604
751,723
638,138 653,167
489,268
0
200,000
400,000
600,000
800,000
1,000,000
2019 2020 2021 2022 2023Page 25 of 33
21Area 6 Sales Tax All other City locations
1,307,678
1,241,925 1,198,904
1,582,696
1,873,681
0
250,000
500,000
750,000
1,000,000
1,250,000
1,500,000
1,750,000
2,000,000
2019 2020 2021 2022 2023Page 26 of 33
22Area 7 Sales Tax Outside City limits
4,477,455 4,596,612 4,656,019
5,546,741
5,986,004
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
2019 2020 2021 2022 2023
Page 27 of 33
23Area 8 Sales Tax Public Utilities
574,732
494,412
565,465
645,851
864,281
0
150,000
300,000
450,000
600,000
750,000
900,000
2019 2020 2021 2022 2023
Page 28 of 33
24Area 13 Sales Tax Hampden Avenue (US 285) and University Boulevard
156,179 147,467 139,777
113,946
313,643
0
100,000
200,000
300,000
400,000
500,000
2019 2020 2021 2022 2023
Page 29 of 33
25Area 14 Sales Tax Online Sales
50,255 44,863 62,236
640,201
725,333
0
200,000
400,000
600,000
800,000
1,000,000
2019 2020 2021 2022 2023
Page 30 of 33
26Regular Use Tax
1,001,332
1,221,621
830,442 848,202
760,989
0
250,000
500,000
750,000
1,000,000
1,250,000
2019 2020 2021 2022 2023
Page 31 of 33
STUDY SESSION
TO: Mayor and Council
FROM: Crystal Essman, Sam Watson
DEPARTMENT: Police
DATE: May 22, 2023
SUBJECT: National Night Out Planning Discussion
DESCRIPTION:
A discussion of planning efforts for National Night Out
RECOMMENDATION:
The Police Department seeks council's direction regarding changing the various locations of
"National Night Out" to a centralized location.
PREVIOUS COUNCIL ACTION:
There has been no previous council communication regarding this topic.
SUMMARY:
The Police Department would like City Council's direction in potentially changing the format of
the National Night Out event, moving the event to a central location, the Police department and
Denny Miller Field.
ANALYSIS:
Over the last many years, the Englewood Police Department has participated in National Night
Out in order to enhance relationships between neighborhoods and law enforcement.
Historically, the neighborhoods have hosted block parties that the Police Officers are invited to.
Last year, the city provided free barricades, waived permit fees and provided additional
incentives to twenty-six neighborhoods. Numerous Police Officers, Firefighters and Search and
Rescue Volunteers were scheduled to attend each event with approximately three visits to each
neighborhood for fifteen minutes each. Due to limited resources, each neighborhood did not
receive the same visits, however, they were scheduled strategically to make sure that at least
one of the following: bearcat, fire truck or search and rescue vehicle. Logistically, the resources
needed for this event are extraneous and require a significant amount of coordination.
Police staff proposes National Night Out be centralized and hosted at the Police Department.
We can showcase each department within the PD and engage with the community with fewer
hardships on staff and city resources. We also believe that the engagement would be of higher
quality and we would be able to build stronger relationships with the community due to more
opportunity for a higher level of service.
Page 32 of 33
Staff envisions this event to include:
• PD Tour
• Tents showcasing each department within the PD
• Touch a Truck (patrol car, buggy, bearcat, command post, MRU, motorcycles)
• Potential BBQ/Donut eating contest
• Kickball/Wiffleball
• Crime Prevention Education
• Games
• Awards for most participation and creativeness
With increased Police presence at neighborhood events such as crime prevention at
Neighborhood Nights, community safety meetings and the growing relationship between
Neighborhood Resources and Community Relations, we believe that moving the event to the
PD would benefit the community more than being in the neighborhoods for this specific event.
The Neighborhood Resources Program (NRP) offers a variety of other programs that connect
neighbors. The Block Party Trailer and the Backyard Movie Kit can be reserved on weekends
from June-October. The Get to Know Your Neighbor Grant program grants money for
neighborhood gatherings. The NRP could create a calendar with known neighborhood
gatherings, and this would give police officers the opportunity to attend the neighborhood
gatherings hosted in various neighborhoods.
COUNCIL ACTION REQUESTED:
The Police Department requests council's direction on this topic.
FINANCIAL IMPLICATIONS:
There are no financial implications positive or negative.
CONNECTION TO STRATEGIC PLAN:
This topic directly relates to safety and neighborhoods
OUTREACH/COMMUNICATIONS:
N/A
Page 33 of 33