HomeMy WebLinkAbout2011 Ordinance No. 038ORDINANCE NO. 37'
SERIES OF 2011
BY AUTHORJTY
COUNCILBILLNO. 41
INTRODUCED BY COUNCIL
MEMBER WILSON
9 bi i
AN ORDINANCE AUTHORIZING AN "INTERGOVERNMENTAL AGREEMENT
REGARDING 2011 GRANT OF ARAPAHOE COUNTY OPEN SP ACE PROGRAM FUNDS
PROJECT NAME: RNERSIDE PARK PLANNING GRANT" BETWEEN THE CITY OF
ENGLEWOOD , COLORADO AND THE BOARD OF COUNTY COMMISSIONERS OF THE
COUNTY OF ARAPAHOE, STATE OF COLORADO.
WHEREAS, the 2006 Parks and Recreation Master Plan supported acquisition and
development of open space areas that improved or increased connection to the Mary Carter
Greenway Trail; and
WHEREAS , the Riverside Park project is located along the South Platte River and Oxford
A venue adj a cent to the Englewood Golf Course; and
WHEREAS, development of Riverside Park could allow additional river access , become a
trailhead to the Mary Carter Greenway Trail and become a kayak exit point for the Union
Chutes; and
WHEREAS, the City Council of the City of Englewood approved the submittal of an
application for an Arapahoe County Open Space Grant for Riverside Park planning with the
passage of Resolution No. 89, Se1ies of 2010; and
WHEREAS, the City of Englewood has been awarded an Open Space Grant to fund Riverside
Park planning; and
WHEREAS, Arapahoe County agrees to provide the City of Englewood with grant funds in
the amount of $5 0 ,000 for Riverside Park planning; and
WHEREAS, matching funds in the amount of $84,600 are budgeted in the City 's 2011 Open
Space Shareback Fund; and
WHEREAS , passage of this Ordinance will authorize the Intergovernmental Grant Agreement
between Arapahoe County Commissioners and the City of Englewood for the Riverside Park
Planning Grant;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, THAT:
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Section 1. The Intergovernmental Grant Agreement between the City of Englewood, Colorado
and Board of County Commissioners of the County of Arapahoe, State of Colorado pertaining to the
Riverside Park Plarming Grant, "Attachment 1 ", is hereby accepted and approved by the Englewood
City Council.
Section 2. The Mayor i s authorized to execute and the City C lerk to attest and seal the
Intergovernmental Grant Agreement for and on behalf of the City of Englewood, Colorado.
Introduced, read in full, and passed on first reading on the 1st day of August, 2011.
Published by Title as a Bill for an Ordinance in the City's official newspaper on the 5th day of
August, 2011 .
Published as a Bill for an Ordinance on the City's official website begiiming on the 3rd day of
August, 2011 for thirty (30) days.
Read by title and passed on final reading on the 15 TH day of August, 2011.
Published by title in the City's official newspaper as Ordinance No~ Series of 2011,
on the 19th day of August, 2011.
Published by title on the City's officia l web site b e girming on the 17th day of
August, 2011 for thirty (30) day s .
I, Loucrishia A. Ellis , City Clerk of the City of Englewood, Colorado, hereby certify that the
above and foregoing i;ry9J11.1e copy of the Ordinance passed on final reading and published by
title as Ordinance Noc2(__, Series of 2011.
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INTERGOVERNMENTAL AGREEMENT REGARDING
2011 GRANT OF ARAPAHOE COUNTY OPEN SPACE PROGRAM FUNDS
PROJECT NAME: RIVERSIDE PARK PLANNING GRANT
This Intergovernmental Agreement ("Agreement"), is made and entered into by and
between THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF
ARAPAHOE, STATE OF COLORADO, (the "County") and the CITY OF ENGLEWOOD,
a municipality and political subdivision of the State of Colorado (the "Grantee").
WHEREAS, on November 4, 2003, the voters of Arapahoe County approved a county -
wide sales and use tax to be deposited in the Arapahoe County Open Space Fund and used for
specifie~ open space purposes as set forih in County Resolution No. 0303 81; and
WHEREAS, Resolution No. 030381 authorizes the County to award discretionary grants
from its Open Space Fund to municipalities and special districts, as more fully set forth therein;
and
WHEREAS, on May 17 , 2011 the County approved the Grantee's grant application for
the Riverside Park Planning Grant ("Grant Project"), which is attached hereto and
incorporated by reference herein as Exhibit A, subject to the execution of an intergovernmental
agreement and subject to the terms and conditions contained herein; and
WHEREAS, this intergovernmental agreement is authorized by Article XIV, Section 18
of the Colorado Constitution and COLO. REV. STAT .§ 29 -1-203.
NOW, THEREFORE, the County and the Grantee agree as follows:
1. Amount of Grant. The County hereby awards Grantee an amount not to exceed
$50,000 ("Grant Funds") for the Grant Project from the Arapahoe County Open
Space Fund.
2. Use of Grant Funds . The Grantee agrees that it shall only use the Grant Funds for
the Grant Project, as described in Exhibit A.
3. Time For Use of Grant Funds . The Grantee agrees that such Grant Funds will be
expended by no later than two years from the date of transfer of Grant Funds from
the Grantor to the Grantee, w1less a longer period of time is otherwise agreed to
by the County in writing.
4. Interest on Grant Funds . The Grantee further agrees that, after receipt of the Grant
Funds, the Grantee will use any interest earned on the Grant Funds only for the
Grant Project as set forih in its approved grant application.
5. Administration of Grant Project. The Grantee shall be responsible for the direct
supervision and administration of the Grant Project. The County shall not be
liable or respo nsible for any cost overruns on th e Grant Project. Nor s hall the
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County shall have any duty or obligation to provide any additional funding for the
Grant Project if the Grant Project cannot be completed with the amount of Grant
Funds awarded by the County to the Grantee.
6. Grant Project Site Visits. Upon 24 hours written notice to the Grantee,
the Grantee agrees to allow the County to make site visits before, dui'ing, at the
completion of and/or after the Grant Project.
7. Aclmow ledgement of County by Grantee. The Grantee agrees to acknowledge the
County as a contributor to the Grant Project in all publications, news releases and
other pub licity issued by the Grantee related to the project and agrees to a ll ow the
County to do the same. If any events are planned in regard to the Grant Project,
the County shall be acknowledged as a contributor in the invitation to such events.
Grantee shall cooperate with the County in preparing public information pieces,
providing photos of the Grant Project from time to time, and providing access to
the Grant Project for p u blicity purposes .
8. Required Sign at Project Site. Grantee agrees to erect and permanently maintain at
least one sign in a publicly visible area in recognition of the grant from the
Arapahoe County Open Space Program. The location, form, design, and wording
of such sign shall be approved by the County. Such sign shall be erected prior to_
the completion of the Grant Project or its public opening, whichever is earlier.
9. Report Regt1irements. On or before January 31, 2012 the Grantee agrees to
provide the County with an initial Grant Project status report that describes the
amount of progress in completing the Grant Project, Grant Project milestones, and
the use of the Grant Funds to date. Upon completion of the Grant Project, the
Grantee a lso agrees to submit to the County a final report, including a cover letter
and a final spreadsheet comparing the original budget to actual expenses that
certifies ,;vhat the Grant Funds have been u se d for and that the Grant Funds h ave
been used in accordance with County Resolution No. 030381. The final report
shall also include a detailed project summary along with high resolution
photographs of the various stages of the Grant Project development and its
completion. The Grantee further agrees to provide the . County with an electronic
copy of the final report, includi"ng separate high resolution digital photographs.
The final repo1i shall be submitted within three (3) months of project completion
unless a longer period of time has been agreed to by the County in writing. The
County shall be allowed to use information and photographs from reports in
publications, public information updates, and on the County's web site.
10. Failure to Submit Required Repo1is. Upon written notice from the County's Open
Space Manager, informing the Grantee that it has failed to submit any required
status report and/or final report, the Grantee shall submit such reports to the
County tlu·ough the County's Open Space Manager within thirty (30) days, and, if
it fails to do so, the Grantee shall be deemed to be in violation this Agreement.
The Grantee shall be ineligible for any future Grant Funds, until and unless such
reports have been submitted to the County's Open Space Manager.
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Record Keeping Requirements. The Grantee shall maintain a complete set of
books and records documenting its use of the Grant Funds and its supervision
and administration of the Grant Project. The County or any of its duly authorized
representatives shall have reasonable access to any books , documents, papers, and
records of the Grantee which are pertinent to the Grant Project for the purpose of
making an audit, examination, or excerpts. The Grantee shall keep all books,
documents, papers, and records, which are pertinent to the Grant Project, for a
minimum of three years. Grantee agrees to report to the County any unexpended
Grant Funds and consult with the County concerning proper accounting for
unexpended Grant Funds prior to completion of the Grant Project final report.
Reimbursement of Grant Funds. The Grantee understands and agrees that if the
Grant is not used in accordance with its approved Grant Application and/or this
Agreement, the County may require the Grantee to reimburse the County in the
amount of such Grant Funds that are not used for the Grant Project.
Remedies. The rights and remedies of the County as set fo1ih in this Agreement
shall not be exclusive and are in addition to any other rights or remedies provided
by law.
No Waiver of Rights. A waiver by either party to this Agreement of the breach of
any term or provision of this Agreement shall not operate or be construed as a
waiver of any subsequent breach by either party.
Changes to Grant Project. The Grantee agrees and understands that its Grant
Project, once it has been approved by the County, may not be changed without the
County's prior approval. . Changes must be requested in writing and may not
begin until an amendment to this Agreement has been approved by the County.
Transfer of Interest in Grant Proi ect. The Grantee understands and agrees that no
land or interests acquired w ith the Grant Funds as part of the Grant Project may
be so ld, leased, traded, or otherwise conveyed, nor may an exclusive license or
permit on said land or interests be given, without prior approval of the Grantee's
governing body after conducting a public hearing. The Grantee further agrees if
such sale , lease, trade or conveyance is made or an exclusive license or interest
has been given, the proceeds shall be deposited in an open space fund to be used
for purposes consistent with Resolution No . 030381.
Use Restrictions on Acquired Lands. Arapahoe County may require legally
binding use-restrictions on real prope1iy acquired with County Open Space funds
to ensure the long-term protection of lands for parks and open space purposes,
consistent with County Resolution #030381. Unless otherwise notified in ·writing
by the County, Grantee agrees to place u se -restrictions on any real property
acquired with the Grant Funds, in the form of a conservation easement or a deed
restriction ("use-restri ction document"), as determined by the County, by
executing and recording such use-restriction document. Prior to the execution and .
recording of any use-restriction document, and prior to the disbursement from the
County to the Grantee of any Grant Funds for purposes of the acquisition of real
prope1iy, the Grantee must first obtain written approval as to the form and content
of the use-restriction document, and the manner and timing of its recording, from
the Co unty Attorney's Office, and Grantee agrees to comply with the terms and
conditions of any such approval, unless Grantee opts instead to not accept the
award of Grant Funds and to forgo the disbursement of such Funds.
18. Maintenance: Grantee agrees to assume responsibility for continuous long-term
maintenance and public safety of open space lands, trails, recreation faci liti es,
amenities, s ignage or other projects funded by the Grant Funds .
19. Relationship of tbe Parties. The Grantee shall perform all duties and obligations
under this Agreement as an independent contractor and shall not be deemed by
virtue of this Agreement to have enter ed into any partnership,joint venture,
employer/employee, or other relationship with the County.
20. No Third Paiiy Beneficiaries. Nothing in this Agreement s h all give or allov,, any
claim or right of action whatsoever by any third party, including, but not limited
to , any agents or contractors of the Grantee.
2 1. Severability. Should any one or more prov1s1011s of this Agreement be
determined to be illegal or unenforceable, all other provisions nevertheless s hall
remain effective; provided, however, the parties shall forthwith enter into g ood
faith negotiations and proceed with due diligence to draft a provision that will
achieve th e original inte nt of the parties h e reunder.
22. Written Amendment Required. This Agreement may be amended, modified , or
changed, in whole or in part, only by written agreem ent du ly authorized and
executed by the County and the Grantee .
23. Venue. Venue for the trial of any action arising out of any dispute here under shall
. be in Arapahoe County District Court, pursuant to the appropriate rule s of civil
procedure.
24 . Notices . Notices, as referred to in this Agreement, shall be sent to:
COUNTY : Board of County Commissioners of Arapahoe County
5334 South Prince Street
Littleton, Colorado 80166-0001
and
Arapahoe County Attorney
5334 South Prince Street
Littleton, Colorado 80166-0001
and
Arapahoe County Open Space Manager
1073 0 East Briarwood Avenue, Suite 100
Centem1ial, Colorado 80112-3853
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CITY:
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and
Joe Sack
Recreation Supervisor
City of Englewood
1155 W. Oxford Ave.
Englewood, CO 80110
Applicable Law. This Agreement shall be construed and enforced in accordance
with the laws of the State of Colorado.
Extent of Agreement. This Agreement constitutes the entire agreement of the
parties hereto . The paiiies agree that there have been no representations made
regarding the subject matter hereof other than those, if any, contained herein, that
this Agreement constitutes the entire agreement of the paiiies with respect to the
subject matter hereof, and further agree that the various promises and covenants
contained herein are mutually agreed upon and are in consideration of one
another.
Counterparts . This Agreement may be executed in multiple counterparts, each of
which will be deemed to be an original and all of which taken together will
constitute one and the same agreement.
Incorporation of Exhibits. Unless otherwise stated in this Agreement, any
exhibits, applications, resolutions, or other documents referenced in this
Agreement shall be incorporated by reference into this Agreement for all
purposes.
Section Headings. The headings for any section of this Agreement are only for the
convenience and reference of the parties and are not intended in any way to
define, lirri.it or describe the scope or intent of this Agreement.
Disbursement of Grant Funds. For land acquisition projects, Grant funds are to
be made availab le to the Grantee by the County at the time of real estate closing,
subject to the provisions of Section 17. For all other types of projects, funds shall
be transferred soon after the execution of the IGA. The prefened method used by
the County for transfer of Grant Funds is by ACH Authorization. Grantee agrees
to this method.
Assignment. The rights, or any parts thereof, granted to the paiiies herein may be
assigned only with the prior vvritten consent of the non-assigning pmiy.
Signatures. The signatories to this Agreement represent that the y are fully
authorized to execute this Agreement and bind their respective entities.
IN V/ITNESS WHEREOF , the County and the Grantee have executed this Agreement as
of the date set forth below.
DATED this ____ day of ________ , 2011.
ATTEST:
By: ___________ _
Name
Title
ATTEST:
Loucrishia A. El lis
City Clerk
By: ___________ _
Nancy A. Doty,
Clerk to the Board
GRANTEE:
By: ______________ _
Name
Title
James . K. Woodward
Mayor
COUNTY OF ARAPAHOE
STATE OF COLORADO
By : ______________ _
Shmmon Carter, Special Assistant to the BOCC
Pursuant to Re solution No. 110143
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Arapahoe
County
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Colorado's First
2011
ARAPAHOE COUNTY
Exhibit A
Open Space, Parks and Trails Grants
Planning Grant Application
Applicant Name: City of Englewood
Project Name: Riverside Park Planning
Contact Information: Joe Sack, Recreation Supervisor
Department of Parks and Recreation
1155 W. Oxford Avenue , Englewood, CO 80110
Phone:303-762 -2 667 Email :jsack@englewoodgov.org
TABLE OF C O NT E NTS
Section
Part A -Basic Project Information, Type of Grant, Project Name
. and Location, Abstract, Project Financial Summary, Land
: Ownership, Contacts , Authorized Signature and Photographs
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Part B -Detailed Project Narrative and Selection Criteria
Part C -Evi dence of Support, Internal and External
Part D -Maps
Part E -P r oject T imeline / Funding Acknowledgement
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. Part F -Bu d get
A rapah oe Co u nty Open Space, P ar ks & Tra il s Planning Grant A pp li cat io n
Page 2 of 24
Page Number
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; Page 9
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Page 12
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Page 18
'. Page 2 1
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Part A -BASIC PROJECT INFORMATION (to be completed for each project)
Name of Planning Project: Riverside Park Planning /Development
(Please limit project name to five words if possible)
Name of City/ Recreation or Metro District: _C_it~y_o_f_E_n~g_le_w_o_o_d _________ _
Project Type (check one or more):
D Master Plan for ------------------------□ Management Plan for ----------------------x Site Plan for Riverside Park -------------------------□ Trail / Trailhead Planning
D Open Space Acquisition Plan
X Park Plan
D Improvement/ Construction Plan
D Education Plan
D Maintenance Plan for ----------------------
□ Other (please describe)
PROJECT LOCATION INFORMATION (co mplete appropriate items as applicable)
Project Site Street Address 2101 W . Oxford Avenue, Englewood CO 80110
Cross Streets (Nearest) Santa Fe DriveNI/. Oxford Ave . GPS Coordinates (if available): ____ _
Section/Townsh ip/Range: Ward 1 /City of Sheridan County Commissioner District# District 1
Is project site located in unincorporated Arapahoe County? No Town or City? City of Sheridan
If any part is outside of Arapahoe County, please justify proposed use of funds outside County.
Jurisdiction(s) governing project site : Property owned and project managed by City of Engl ewood
Property resides within the City of Sheridan's city limits.
Name the immediate community and surrounding area to be served by the project:
Southwest Arapahoe County including the Cities of Englewood, Sheridan and Littleton
Estimate the number and type of end-users monthly who would visit the comp leted project site:
1,500 estima t ed e nd users which include families , trail users , kayak access and fish ermen
Zoning description : PUD Is re-zoning required to implement this project? __ N~o __
Arapaho e County Open Space , Park s & Trail s Planning Grant App li cation
Page 3 of 24
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Abstract: (condensed description of your project in 150 words or less):
Riverside Park is a new project located along the South Platte River and Oxford
Avenue adjacent to the Broken Tee Golf Course. Development of Riverside Park
would a llow for additional river access, become a trnilhead to the Mary Carter
Greenway Tra il and also a kayak exit point for the Union Chutes. Park amenities
may include: la rge pa1·k pavilion, playground, restroom facilities, and ADA access to
the South Platte River.
Word count 69
PROJECT FINANCIAL SUMMARY
GRAND TOTALS FROM BUDGET PAGE:
1. Grant Request $ 50 000
(round-off all figures to nearest $10 0)
(total requested from County)
2. Cash Match Funds + $ 71.f-l_00 ______ _
3. ln~kind Match + $ ---------
(required 10% minimum or more)
(total in-kind value from budget)
4. Contingency + $ 12 200 ( contingency funds, if any, are to be
provided by the app licant, not to be charged against the County grant, to be estimated beyond the
minimum cash match amount.)
5. Total Project Cost = $ _1_34_,__60_0 _____ _ {lin e 5 must equal lines 1 thru 4)
Line 5 above must equal Grand Total Cost from budget page
LAND OWNERSHIP AT PROJECT SITE (complete this section as applicable)
Name of Land Owner at Project Site: ~C-'-it'--'---y-"o-'-f--"'E'-'-n_..,_g-'---'le_w-'o'-'o-"d'-_____________ _
X Applicant entity can verify its legal authority to implement the proposed project on th is land
X Applicant currently has legal access to project site without trespassing on adjacent property
YES The City of Englewood is the current legal owner of property of the proposed project site and
wi ll forward evidence of ownership if requested.
Arapaho e County Open Space, Parks & Trails Plann ing Grant Application
Page 4 of 24
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APPLICANT CONTACT INFORMATION & AUTHORIZED SIGN ATUR E :
City of Englewood
Name of Applying Municipality or District
1155 W. Oxford Avenue
Official Address : Street or PO Bo x
Englewood
City
Cell P hon e: 303-944-9064
Name of Funding Partners:
N/A
80110
Zip Code
Joe Sack
Primary Conta ct Person
Recreation Supervisor
Title of Contact Person
303-762-2667
Agency Phone
Email : jsac k@ engl ewoodgo v.org
Partner Cont act Name/ Phone/ Email:
Authorized Agent Name & Signature (Required):
I Jerrell Black, hereby affirm that I am the authorized agent fo r th e City of Englewood , w hich is
a pplying for the grant as describ ed herein, and that I am legally a uthorized on behalf of said entity
to ap ply for, as its agent, this Ara pahoe County Op e n Sp ac e, Parks , and Trail s Grant.
2 /15/2011
Signat Date
By what authority is the signatory (above) authorized to represent you r entity?
Ex plain : Jerrell Black as the Director of Parks and Recreation has been given the authority to act
as an authorized agent by the City of Englewood.
A rapa hoe Co unty Open Space , Parks & T ra il s Planning Grant App li catio n
P;:inP. f'i nf ?4
Photographs
Figure 1 -Riverside Property looking east
Arapahoe County Open Space, Parks & Trails Planning Grant Application
Page 6 of 0 4
Figure 2 -Riverside Property looking north
Ar apahoe County Open Space , Parks & Trails Planning Grant Application
Page 7 of 24
Part B -PLANNING PROJECT NARRATIVE PER EVALUATION CRITER IA
1. Project Description, Scope & Work Plan 25 Points
The City of Englewood has partnered with many organizations and government agencies in an
effort to preserve lands, enhance wildlife habitat and improve recreational opportunities along the
South Platte River corridor. The approximate 2-acre plot of land adjacent to South Platte River
and Oxford Avenue near the Broken Tee Golf Course presents an excellent oppo1iunity to take
advantage of a rare piece of unused city property. The development of this site would provide the
needed space to construct a large picnic pavilion capable of accommodating 150-200 people.
Deve lopment of this site would include the construction of a restroom, playground and grass area
to complement the pavilion.
The uniqueness of this site is in the scenic location.
Development of the site would allow for additional river
access by providing ADA paved access to the river.
Users would have access to fishing, wading and rafting.
The site would quickly become a popular kayak exit point
at the base of the Union Kayak Chutes. This location will
also provide an additional benefit as a trailhead to the
Mary Carter Greenway Trail.
South Platte River proposed access
The anticipated scope of this project includes: construction of a
large picnic pavilion, restroom, landscaping, trail access
sig nage and paved trail access to the South Platte River. The
C ity desires to retain a park planning firm to complete the site
spec ific plan for Riverside Park. Planning will include a
co mprehe nsi ve public process to insure the plan is fully vetted
and park users and neighbors have input during this public
process.
2 . Need, Benefits and Timeliness of the Project
Mary Carter Gre e nway Trail access as seen from site
25 Points
Preserving open space and native areas, enhancing trail access , adding trail users and creating
rec reational opportunities are the objectives of the Riverside project. In 2006, the Englewood
Pa rks and Re creation Master Plan supported acquisition and development of open space and
areas that improved or increased connection to the Mary Carter Gre e nway Trail. The Master plan
fu rther id e ntifi ed this property as an opportunity to become a trailh ead as well as meet the needs
for add ition a l outdoor gathering spaces in the community while offering an e x cellent opportunity
to access the South Platte River .
Arapahoe County Open Space, Parks & Trail s Planning Grant App licat ion
Page 9 of 24
r 7lewood Parks and Recreation Department 's park pavilions are reserved over 90% of the
, _dble dates and large group requests typically are not accommodated due to the lack of enough
large picnic pavilions in the area.
Prop os ed Sh elter
This project will provide additional picnic
pavilion space and playground as well as
create a dynamic access point to the
South Platte River. Water recreational
opportunities will be dramatically
increased with the paved ADA access to
the river. Users can observe wildlife, fish,
wade and kayak in an area that has seen
little use . Restroom and parking facilities
will accommodate the many Mary Carter
Greenway Trail users.
Funds have been budgeted for planning and construction of the Riverside Park site in the City's
Five-Year Capital Master Plan. Funding is contingent upon ACOS grant funding. In the absence
of qrant funding the project will lose priority status and may not be completed for several years.
3. Goal, Objectives, Process, Tasks and Deliverables 25 Points
The overall goal of the planning project will be to engage the community to develop the Riverside
Park site and prepare construction documents that will be used for the construction of the desired
park elements.
Process, Tasks, and Deliverables
• Inventory and Analysis
Prepare a detailed site topographic and site improvements survey, identify condition of
existing site features, evaluate universal accessibility, and assess the health of existing
trees, landscaping and native areas. Develop geotech report, review river hydraulics and
document existing i1Tigation and utilities. Timeline: October -November 2011. Products:
Site Inventory, analysis map, reports and summary.
• Master Site Plan
Interview stakeholder and interest groups, conduct neighborhood public meetings to
identify ideas and concerns, prepare multiple alternative con ceptual drawings with
magnitude of scale cost estimates, conduct a second neighborhood meeting to review
alternatives, prepare a draft preferred conceptual plan based on comments and conduct a
third neighborhood m eeting to receive comments on the preferred plan. Timeline:
December 2011-February 2012. Products: Interview notes; meeting agendas, graphic
displays and minutes ; conceptual cost estimates, plot and digital files of all documents.
• Design Development and Construction Documentation
A r apahoe Cou nty Ope n Space, Parks & T rails Planning Grant Appl icatio n
Page 10 of 24
Complete plans, specifications and construction documents for park site. The design
documents will go through the City's project review process. Timeline: March -April 2012.
Products: Complete plans, specifications and project manual for construction of the park.
4. Support, Partnerships, Community Input 15 Points
The City of Englewood has pa1inered with many organizations and government agencies to
construct similar park projects. Several of these groups offer their support for the future
development of the Riverside Pa,-k site. Letters of support have been provided by the City of
Sheridan, South Suburban Parks and Recreation District and the South Suburban Park
Foundation.
Through the planning and development phase of this project, continued efforts will be made to
add additional partners and supporters such as the Colorado Water Conservation Board,
Colorado Division of Wildlife, Denver Area Council -Boys Scouts of America and other user
groups.
The City will take an active role and involve all partners, supporters and user groups in the
comprehensive design process. Interviewing stakeholders, user groups and neighbors as well as
conducting three public meetings will complete our strategy and build collaboration in an effort to
complete this project.
Although the City does not have outside financial support for this planning grant application, funds
have been budgeted for planning and subsequent development of the Riverside Park site in the
City's Five-Year Capital Master Plan. If securing this planning grant is successful, the City will
seek fin a ncial and in-kind support from our partners during the implementation and construction
phase.
5. Results of Public Input, Adoption and Implementation of Plan 15 Points
Input from stakeholders, partners, neighbors and user groups are vital to the future success of the
Rive,-s ide Park project. Information gained through the public process will be used to determine
the amenities and access that will be added to the site. Planning process success will be
evaluated by the amount of participation, volume of ideas generated and a universally accepted
plan.
At the conclusion of the planning project, we are confident that the design development and
construction documentation will have been fully vetted through the public process. Stakeholders,
partners, neighbors, and user groups will have had ample opportunity to provide input. Our City
Boards and Commissions, particularly the Parks and Recreation Commission, will have oversight
a nd approval throughout the process. Englewood City Council has be e n ve,y supportive of the
development of the Riverside Park Site and will have final project approval. It is anticipated that
the planning process will take one year to complete.
Th e City is fortunate to receive annual funding estimated at $330,000 from Conservation Trust
Funds and $600,000 from Arapahoe County Shareback Funds. Partial funding has been ·
budgeted for planning and construction of the Riverside Park site in the City's Five -Ye ar Capital
Arapahoe County Open Space, Parks & Trails Planning Grant Application
Page 11 of 24
ster Plan. We hope to leverage these funds and the funds secured from Stakeholders as well
o-> future CTF and Arapahoe County Shareback Funds with successful development grant
funding from GOCO and Arapahoe County for project implementation. In tight budget times, the
Council and Parks and Recreation Commission have directed staff to aggressively pursue grant
funding to maximize the leveraging of our general fund, lottery and open space shareback funds.
If we are unsuccessful in obtaining planning grant funding for Riverside Park, our plan would be
to delay the project one year in hopes of resubmitting for the same planning grant next year. Ou r
intent is to receive grant funding from ACOS and . GOCO for site specific park projects that are
high priority and shovel ready.
6. Long-term Impacts 15 Points
Completing and implem enting this plan will protect an underutilized access point of the South
Platte River for future generations to come. The development of this site would benefit the public
by providing additional outdoor recreational opportunities in our urban environment. The
construction of a large picnic pavilion, restroom facilities, playground and grass area will meet a
growing need for large gathering spaces.
The main attraction of this location would be the additional river access by providing an ADA
paved path to the river . Us ers would have access to fishing, wading, rafting and become a prime
exit point at the base of the Union Kayak Chutes . If implemented, this project will continue to
"close the gap" which is a continuing goal of Arapahoe County 's master plan by protecting and
,viding additional opportunities to access the South Platte River.
The park would not only provide an additional trailhead to the Mary Carter Greenway Trail, but
would add trail amenities such as restroom facilities which add to the long-term benefit of the
area.
Maximum Score 120 Points
Part C -Evidence of Support
On Dec ember 6, 2010 the Englewood Parks and Recreation Commission passed a motion in
support of the Department of Parks and Recreation submitting a planning grant application for
ACOS grant funds. On December 20 , 2010, the Englewood City Council approved resolution 89
authorizing the City's grant application for ACOS grant funds for the Riverside Park Planning
Grant.
,e following evidence is officia l documentation that this project is fully v etted within the City of
Englewood and supported by the community .
A r apahoe County Open Space, Parks & Trails Planning Grant App li cat io n
Page 12 of 24
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Arapahoe County Open Space, Parks & Trails Planning Grant Application
Page 13 of 24
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Arapahoe County Open Space , Parks & Trails Planning Grant Applicat ion
Page 14 of 24
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February l, 20 11
CITY OF SHERIDAN
4 10 I S. Ftucrnl Blvd.
Sheridan. CO 80110-5399
)03/762-2200
FAX 303/788-1853
Ara pahoe County Open Space and Trails Advisory Board
I 0730 East Briarwood Aven ue, Suite 100
Centennial, CO 80112
Dear Open Space Advismy B()ard:
. . . . .
The City o[ Sheridai1is an· enthusiastic pa1iner with the City of Englewood in the future development
of Riverside Park. This project presents an excellent opportunity to develop an unused piece of land
to provide new recreationa"l.amenitie's and gai_n greater access to existing trails and tl1e South Platte
River.
The Riverside Park project, with its p icni c pavilion and playground, will fill our need for additional
large outdoor gathering spaces in both of our communities. The improved access to the Mary Carter
dreenway'Trii'il and South Platte River will benefit all metro area residents.
We support-the City of Englewood Pai:k' and Recreation Department's application for Arupahoe
Cow1ty Ope11 Space grant funds for the future development of Riverside Park whic h will increase an d
improve recreational amen iti es in OW' co1111nw1ity.
Sincerely;
(\__
•·
· City Manager
C it y of Sheridan
4101 S. Federal Blvd.
· Sheridan, CO 801 10-5399
www.c i.s beridun.co.u s
A rap ahoe County Open Space, Parks & Trails Planning Grant Application
Page 15 of 24
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Arapahoe County Open Space, Parks & Trails Planning Grant Applicatio n
Page 16 of 24
S OI/TH S UBUn e.AN
i;~an·~~ lr®llillliHI.t\~Ri[J)nll 6ll3 1 ~10 Uth Uni vers ity Bo1.dt:-v:)r d. Li l dt~to n·(oln rn do flOl 21 T ~;03 .7~)8.5 l 3'i r~ 30].79f:.3"CJ.:i0 W IN W.'."1S pf.ur9
February 1, 2011
Arapahoe County Open Space, Parks and Trails
Grants Program
10730 East Briarwood Avenue
Suite 100
Centennial, CO 80 l22
Dear Review Committee:
On behalf of the South Suburban Park Foundation , please accept this letter of-support for the City of
Englewood's planning grant"to s upport the development efforts or the future Riverside Pm-k .
The Foundation fully s upports this park project since it will greatly cuJrnnce access to the South
Platte River and. Greenway system. The proposed tvvo acre park, trailhead, picnic area with
restrooin ar1d -user; amenities will tremendously enhance r.ecreational as well as transportationaJ
benefits for L;sers of all ages, from multiple jurisd iction s . The Mary Carter/Platle River Greenway,
an initial project of the Foundation de ca des ago, is used by thousands of Ai·apahoe County residents
an1_1ually. 'Thi's regiimal riorth/so uth trail functions as the spi ne for th e majority of trail s located in
western Arapahoe Count);.
The Foundation fully supports this park project since it benefits thousand s of users who utilize the
Mary Carter Greenway tb.roughout the year. Providing safe and easy access to the Mary Carter
Greenway will expand the recreational and tran s portation elements of th e entire south metro trail
system. ·
For mm:e than thirty years, the Foundation has collaborated trail project efforts with the City of
Englev,,-ood and we encourage the Arapahoe County Open Space Program to consider funding this
planning grant application. ,·
Sincerely,
'. · 1 :-;-:~··: . ' • (.,: /·:
Beverly Bradshaw, Chair
South Sub urban Park Foundation
We i'llMEil:rll trranis .
Arapahoe County Open Space, Parks & Trail s Planning Grant Application
D.-,nn 17 nf ')J\
Driving Direr.lions from Arapahoe County
Open Space Office:
Take Briarwood Ave. west to Havana St.
Make a right-hand turn onto north-bound Havana St. 11 Make a left-hand turn on to wes t-b ound Arapahoe Rd .
Make a right-hand turn onto north-bound In terstate 25 .
·ke the Belleview Ave. exit and make a
I-h a nd turn onto wes t-bou nd Bellevie w Ave .
A~ke a right-hand turn onto north-bound Santa Fe D r. II) Make a left-hand turn at Oxford Ave.
Make a rig ht-h a nd turn into the Broken Tee Golf Co urse
entrance . Make a left hand turn tow ard th e club house
and procee d to th e west end of th e parking lot.
IIL--=:..::.____,,;::=:::::---r--r-r~
11
II
I. _______
II
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BOWMAR
I
I
I
COLUMBINE
I
VALLEY ~---•·--,
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I
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OXFORD AVE
CHERRY_ HILLS___[__-..-__ , .,--1------.---' ----1---1--+----
V ILL AGE
I
GREENWOOD VILLAGE
CENTENNIAt
HIGHLANDS RANCH
I (
~URORA
City of Englewood/ Colorado
2011 Arapahoe County
Open Space, Parks, and Trails
Grani1{pplicatiori
Riverside Park
Vicinity Map with Driving Route
February 2011
0 1 2 3
Miles
City of Englewood,.. Colorado
io'11 AraiJkhiie •::cJllnty.
Open Spac~7i?~r#~;f~1i tl::Tfa~Js _
February -_20ll ·.
0 75 150 225
Feet
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Driving Directions from Arapahoe County
Open Space Office:
Take Bri arwood Ave. west to Havana S I.
Make a right-hand turn onto north -bound Havana St.
Make a left-hand turn onto west-bound Arapahoe Rd.
Make a right-hand turn onto north-bou nd Interstate 25.
Take the Belleview Ave. exit and make a
left-h and turn onto west-bound Be lle view Ave .
Make a right-hand turn onto north-bound Santa Fe Dr.
Make a left-hand t urn at Oxford Ave.
Make a right -hand tu rn into the Broken Tee Golf Co urse
ent rance. Make a left hand turn t owa rd th e club hou se
and proceed to the west en d of the pa rkin g lot.
C~tyof Englewood/ Colorado
. • -, •~. ~. ... C • '· •. •.. : : • • •• • • • •
_ _ ~2:o:1~i::cXf~/JaliJ~ :count~ _
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e Drivicig Route ·
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~-Pedestri~n/Bicycle Trai ls
Fe ,~ruary -2011
0 .
-
.
0 800
Feet
Part E -Project Timeline and Public Acknowledgement of Funding Source
Task
Grant Notification
Phase I Inventory &
Anal sis
Phase II Master Site
Plan
First Project Status
Re ort 1/31/2012
Phase Ill Construction
Documentation
Final Pr esentation to
the Public
Commission and
Council A I
Sept
2011
City of Englewo od
Riverside Park Planning Timeline
Oct
2011
Nov
2011
Dec
2011
Jan
2012
Feb
2012
Mar
2012
April
2012
May
2012
June
2012
Pending grant notification the City will publicly recognize Arapahoe County Citizens and the Open Space Tax as the funding source for this project
throughout the planning process. The following is a list of planned methods:
• News Release -Grant Notification -June 2011
" Public Acknowledgement -City Council Meeting Approval of IGA -August 2011
• Website Acknowledgement -Exp laining grant and Park planning -September 2011
• Signage -Future Park Site, Funded in part by Arapahoe County Citizens through Arapahoe County Open Space -September 2011
• Public Acknowledgement -Three Public Community meetings -Decemb er 2011 , January 2012, February 2012
• Public Acknowledgement -Final Presentation to Public -May 2012
• Public Acknowledgement -City Council and Parks and Recreation Commission Meeting Final Approval -June 2012
• News Release -Plan Complete -June 2012
• Website Acknowledgement-Plan Complete -June 2012
• Signage -Completion of construction -pending
Arapahoe County Open Space , Parks & Trails Planning Grant Application
P::in,:, ?1 nf ?4
Part F -BUDGET FORM
Name of Project Riverside Park Planning and Development Name of City/ District City of Englewood / District 1
Sources of Funds Date County Grant Request Cash Match In-Kind Match Total Project Funds
Arapahoe County Open Space $50,000. $50,000.
City of Enqlewood cash match $ 72,361. $ 72,361.
Contingency (10% of total project) -not from County qrant -$12,239. $ 12,239.
Totals -Sources of Funds $ 50,000. $84,600. $134,600.
Uses of Funds -Expenditures Projected Date From County Grant Cash Match In-Kind Match Total Project Costs
Planninq Services -Labor $50,000. $59,727. $109,727.
Planning Services -Exp enses $12,634. $12,634.
Subtota l -Project Costs $ 50,000. $ 72,361. $122,361.
Contingency, (10% of total project) -not charged to County -$12 ,239. $12,239.
Totals -Cost plus contingency $50,000. $84,600. $134,600.
GRAND TOTALS IN FAR RIGHT COLUMN {Must equal grant request+ cash ma tc h+ in-kind match+ contingency): $134600.
Authorized Signature:-_____,~,.__-~--~-~-,.------------Date: 2/15/11
Print Name: Joe Sack ~~~~---------------------Title: Recreation Supervisor
~ ----1-.~~ r~, ,nh , /Jnon ~n:::i r.P. P;:irks & Trails Planning Grant Application
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PHASE I Inventory and Analysis
Pro eel s lart-uo , klck-o rr meellnu and site lnventorv vls ll 8 6 $4 32 3 120 $4,443
Survey and base map prep 4 4 .$680 "$3,500 $4,1 80
Geo tech r eoort 2 $190 $3,000 $3 ,190
Riv er hvdraull cs review (use reports rrom n ew b rldoe d eslon) 1 1 8 $1 ,573 $25 $1 ,598
Documenl ex lsllnQ Jrrlqallon s yst em on base map 8 4 $1 ,1 00 $25 $1 ,125
Preoare slle ln v enlorv/analvsls mao 1 8 8 $1 ,558 $25 $1,583
R e v iew m eellno -TAC 3 3 $879 $70 $949
Subtotal 11 26 0 14 6 1 4 0 16 1 $10 303 $6 765 $17 068
Pub lic meeting #1 -Is sues and opp orlunllles 3 4 1 $1 ,039 $250 $1 ,28 9
St akehold er Int erviews (riv e r u sers , Qolr course, 2 others) 2 6 $966 $966
Preoare 2 a ll emaliv e site olans -include budQel cost eslima le 4 24 1 4 30 $6 ,062 $100 $6,162
Review m eellria -TAC 3 3 $879 $75 $954
R efine ellerneliv es 3 1 $719 $75
Pub li c meetin g #2 -A llern ell v es 3 4 1 $1 ,0 39 $250 $1 ,289
Prererred clan draft 4 1 6 20 $3 ,812 $50 $3 ,862
Review m eelln g -TAC 3 3 $879 $75 $954
Rerlne orererred i:: Ian 4 4 $680 $200 $880
Ske t ch u o model and sketch 2 8 16 $2,390 $100 $2,490
Public maetlna #3 -Orera rr ed clan 2 4 1 $841 $250 $1 ,091
Preoare mesler [)Ian end suooortlna documenl, costs 4 16 8 $3,272 $300 $3,572
Rev iew m eellna -TAC 3 3 $879 $75 $954
Subtotal 31 92 8 1 8 5 0 7 0 3 $22,738 $2,444 $25 ,182
, .. w, , ••• ,1o111, -..
Phase Ill K/ck-otf Mee llna w/ T AC 3 3 3 3 3 $2;034 ,;;7 5 $2 ,109
Oes lan Oevelooment -35°/" CD's $0 $0
LBVout and aradlna 1 16 1 6 $2,918 $2,9 1 8 Ullllllos 8 8 8 $2,640 $2 ,640
Landscaoe 1 a 8 $1,558 $1 ,558
Conceolual Oelails and Cul Shae l s 4 20 12 12 20 $7 ,252 $7 ,252
lrrlaallon masler plan and eoulpment memo 12 $1 ,200 $1,200
E lectrlce l masl er plan 12 $1,920 $1 ,920
P r e fab Reslroom Soecs and Foundallon 4 16 16 $3 ,680 $3 ,680
Sneclncallon O ulllne 1 1 2 6 4 $2 ,468 $2,468
Cost estimate 6 1 1 6 $1,240 $1,240
Assemble se l end QA 4 $480 $150 $630
Pie l 2 6 $64 0 $300 $940
Rev iew me elina 3 3 3 3 3 1 $2,099 $75 $2 ,174
95% CD's
Livoul and aradl00 1 8 8 $1,558 $1,558
Ulllllle s 2 6 $890 $890
L andscape 4 6 $830 $83 0
D81alls and Cul Sheel s 1 6 1 6 20 $4 ,540 $4,540
Irrigation clans and delalls 12 8 $1 ,800 $1,800
E leclrlcal / llcihllnCJ plans and delalls 20 $3,200 $3 ,200
Pre rab Reslroom 8 12 12 $3 ,160 $3,16 0
T echnica l Sceclnc al lons 1 20 4 48 $8 ,578 $8 ,578
Bid form and Casi esflmal e 1 20 4 8 2 .2 2 $4,138 $4,138
Pro lecl manual 1 12 4 2 $1 ,948 $1,948
A ssemble set and QA 2 '4 2 1 6 $1,530 $250 $1 ,780 Plot 1 6 $5 45 $500 $1,045
Arapa hoe Co un ty Open Space, Parks & Tra ils Planning Grant Appl ica ti on
Review m eellng 3 3 3 3 3 S2,099 $75 S2.174
100% CD's
Final revis ions 4 20 6 8 2 6 24 S6 ,982 $6 ,982
Bid sets 6 1 2 51 ,470 S2,000 S3.470
Quesllons and addenda 1 6 2 6 3 S2.453 S2.453
Advise on bids 2 2 2 $836 $836
Subtota l 27 200 21 46 117 71 54 1 8 2 7 $76 ,686 $3 425 $80 111
Cost estimate provided by Jana D. McKenzie, FASLA, LEED-AP Principal, Vice President, AECOM Design and Planning , Fort Collins Colorado
Arapahoe Cou nt y Open Space , Parks & Trails Planning Grant Application
COUNCIL COMMUNICATION
Date: Agenda Item: Subject:
August 1, 2011 9 a ii IGA Riverside Park Planning Grant
Initiated By: Staff Source:
Department of Parks and Recreation Jerrell Black, Parks & Recreation Director
Joe Sack, Recreation Services Manager
COUNCIL GOAL AND PREVIOUS COUNCIL ACTION
• Council Goal : A City that provides diverse cultural, recreational and entertainment
opportunities.
• City Council has supported all previous grant applications submitted to Arapahoe County
Open Space.
• City Council previously approved Ordinance No.89, Series of 2010, supporting the
Arapahoe County Open Space grant application for the Riverside Park Planning Grant.
RECOMMENDED ACTION
Staff recommends that Council adopt a bill for an ordinance authorizing an intergovernmental
agreement between the City of Englewood and Arapahoe County Open Space for acceptance of
grant funding in the amount of $50,000 for the Riverside Park Planning Grant.
BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED
In 2003, Arapahoe County voters approved a ten-year, quarter-of-a-penny sales and use tax to pay
for preservation of open space, protect lands, preserve water quality and provide, maintain and
improve neighborhood parks, sport fields, picnic facilities and trails. The City has received annual
shareback funds generated by the tax since 2004. In 2005, the_ County set aside a portion of the tax
revenues to fund competitive grant projects. Each year the City is eligible to apply for up to two
grants. Since 2005, Englewood has received eight grants totaling $1 A63,430.
Riverside Park (working name) is a new project located along the South Platte River and Oxford
Avenue adjacent to the Englewood Golf Course. Development of Riverside Park could allow for
additiona l river access , become a trailhead to the Mary Carter Greenway Trail and become a kayak
exit point for the Union Chutes. Park amenities may include: large park pavilion, playground,
restroom facilities, and ADA access to the South Platte River.
The 2006 Parks and Recreation Master Plan supported acquisition and development of open space
areas that improved or increased connection to the Mary Carter Greenway Trail. The Englewood
Parks and Recreation Commission has identified the p lanning and development of Riverside Park as
a high priority and recommended to City Council to pass a resolution in support of the grant
application.
FINANCIAL IMPACT
Total project costs are estimated at $134,600 . Funding sources will be prov ided by the grant award
of $50,000 and matching funds in the amount of $84,600 is budgeted in the 2011 Open Space
Shareback Fund.
LIST OF ATTACHMENTS
Proposed Bill for an Ordinance