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HomeMy WebLinkAbout1989 Resolution No. 023RESOLUTION NO. ~ SERIES OF 1989 -- A RESOLUTION ALLOWING FOR A NEGOTIATED CONTRACT FOR THE SLURRY SEAL PROGRAM 1989 INSTEAD OF THE COMFETITIVE BID PROCESS UNDER SECTION 116(b) OF THE HOME RULE CHARTER AND THE ENGLEWOOD MU NICIPAL CODE 1985, SECTION 4-1-J, AND AWARDING A NEGOTIATED CONTRACT FOR 1'HIS PROGRAM FOR MAINTENANCE OF THE ENGLEWOOD STREET SYSTEM. WHEREAS, the City of Englewood is responsible for maintenance of approximately 120 miles of public roadw~!S in the City; and WHEREAS, the Department of Publ.lc Works and Engineering and Street Maintenance Divisions have developed a system-wide maintenance program in which they have found slurry seal to be a viable, economic preventive maintenance alternative; and WHERP.AS, previous construction expe.~ience and expanded product knowledge has caused the staff of this Department to believe that local contractors do not possess the specific product knowledge or construction expertise to construct" quick-set slurry acceptable to City staneards; and WHEREAS, local emulsion manufacturers presently do not proeuce proven quick-set emulsions satisfactory to City needs; and WHEREAS, staff of this Department has evaluated the abilities of and qual i ty of quick-set slurry utilizing a specific l ocal aggregate and a quick-set emulsion from the Ergon Refinery i n Vicksburg, Mississippi; and WHEREAS, Bituminous Asphalt Sealing Specialists, Inc. of North Lit t le Rock, Arkansas, has laborator y-tested and field- tested this product, and City staff has evaluated the abilities of this company in placing quick-set s lurry seal in our 1987 and 1988 Programs, and has discussed their work quality and product quality with other governmental agencies which have had years of experie nce with this company; and WHEREAS, Secti on 116(b) of the Englewood Home Rule Charter a nd Section 4-1-3-1, Englewood Municipal Code 1985, allow contracts for public works or improvements to be negotiated, provided that contracts for which no competitive bids have been requested have been approved by resolution which shall declare the reason for exception to the competitive bidding requirement; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF F.NGLF.WOOD, COLORADO, THAT: -1 - Section 1. The Department of Public Works i s hereby authorized to negotiate a contract for Slurry Seal Program 1989 in an amount not to exceed $240,000 in lieu of the competitive bid process as allowed by Section 116(b) of the Englewood Home Rule Charter. and Section 4-1-3-1, Englewood Municipal Code 1985. Section 2. The Department of Public Works is hereby authorized to prepare a contract for the Slurry Seal Program 1989 pursuant to their investigations of local aggregate, quick-set emulsion produced by the Ergon Refinery in Vicksburg, Mississippi, and construction of the product on Englewood streets by Bituminous Asphalt Sealing Specialists, Inc., of North Little Rock, Arkansas. ADOPTED AND APPROVED the 17th day of April, 1989. At~t: . Ci-llua,• YI ~.fi-✓ Patricia H. Crow, City Clerk I, Patricia H. Crow, City Clerk of the City of Englewood, Colorado , hereby certify that the above and foregoing is a true copy of Resolution No. ;2.1_, Series of 1989. Cdkt«a,w~c Patricia H. Crow COUNCIL COMMUNICATION DI.TE April 17, 1989 INITIATED BY STAFF SOURCE PREVIOUS COUNCIL ACTION AGENDA ITEM 11 (f) SUBJECT Public Works Department 1989 Slurry Seal Program Kells Waggoner, Director of Public Works Similar programs approved and successfully constructed in 1987 and 19B8, Resolut ion No, 21, Series of 1987 ; Resolution No . 18, Series of 19B8 . -ACTION PROPOSED Pas sage of resolution allowing for a negotiated contr.:ict for Slurry Seal Program 198 9 (an exce ption to the com pe titive bid process) and award of a negotia t·ed con- trac t for Slurry Seal Program 198 9. BACKGRCiUN D The City of Englewood i s responsible for maintenance of a street system comprised of approx ima t el y 120 total miles. On a n annual basis, the Department of Public Wo rks , Engi neering Services a nd St r ee t Maintenance Divisions, develop a system-wide main- tenance program. Thi s p r ogram may inc lude asphaltic concrete overlays or various preventive ma i ntenance s u rface treatments, depending upon specific existing roadway condition s. Over the past f ew ye ars , we have become parr.ic ularly interested in s lu rry seal as a v iabl e, economic preventive maintenan .:e alternative . Our previous -::o nstruction exper ience and e xp anded knowledge regarding quick -set slurry seal has caused City staff to be l ieve t hat local contrac tors do not yet possess the specific product kno....,le dge or const ruction expe r tise to cons truct quick-set slurries accept- ab l e to t he City of Eng l ewood at th is time . The City of Englewood does belong to the International Slurry Seal Association (ISSA). In Hay, 1987, we contracted with Mr . C. Rob ert Benedict, Dayton, Ohio, then Director of Research for ISSA, to deve l op a quick-se t slurry s pecifically for the City of Englewood . The slurry utilizes a spec ifi c loca l aggr ega t e and a specific quick-set emulsion that is produced by the - Er gon refinery in Vicksburg, Mississippi. There are no known emulsion manufacturers in t his a rea who have produced a proven quick-set emulsion that would serve our pu!- poses at this time. The specific slurry product designed fo 1 ,s has been laborAtory t ested and field tes ted in No rth Little Rock, Arkansas by Bituminous Asphalt Sealing - pecialists, Inc . (BASS). Members of our 1 taff have had the opportunity to evaluate ho nbllitlcs of this company in placing quick-Ht slurry aeal both in Arkansas in earl y 19 87 and on our streets in our 1987 and 1988 Slur,y Seal Programs. We feel th nt ou r 1987 and 1988 Slurry Seal Programs were very successful and that Bituminous Aephnlt Sea ling Specialists, Inc . did an exceptional job for us . We have also had tho opportunity to discuss tho quality of their work, and product quality with other governme nta l agencies which have had years of ex"'erience with this company . At this point in t ime, BASS would agoin be the only slurry seal contractor that City staff is confiden t can c ome into Englewood and construct this specific product for us. Front Range Slurry Update: Our continuing efforts to establish quality quick-set slurry seal as a maintenance alternativ e in this area are beginning to have market impact. Local emulsion manufacturers are attempting to produce quick-set products (similar to our speci fi ed emulsion) this year . Their successAs/failuras will be measured over the n ex t several years. The specific emulsion chat we specify has been suc • cessfully utilize d in other areas for over 10 years. Other municipali ties are a ttempting slurry seal programs in 1989 , Unfortunately, vague product specifications and lack of slurry experience may lead to construction of infe rior slurrie s and potential produc t failures . It will take time to properly evalua te unp roven slurry mi x e s and unfami liar slurry contractors . As others experi• ment , we wil l watch and eva luate, but propose to continue to construct our proven -roduct to extend the l ongevity of our Englewood street system . FINANCI~~ Mr . Jacob P. Br oadaway, Pres ident of BASS, Inc . recently visited the City of Engle• wood , to discuss our proposed 1989 program with us . He is presently ·evaluating our program and prep9 r ing a unit price for our project. Our negotiated prices for the 198 7 and 1988 Sl urry Programs were $1.64 a nd $1.56 per square yard respectively . lie are expec ting to benefit: this y e ar from: 1) Advance ordering of aggregate materials to again gc nera .:e s avings i n aggregate costs, 2 ) The general contractor's comfort l evel ..,lth working in :he En g lewood a rea due to experience fro!ll 1987 and 1988 proj · ects , )) The gene ral co:1t r actor ant i c ipating other work in the Me tro Denver Area whil e h e is here (additiona l vol um e would mean overall lower unit costs for all conce r ned ). We an ticipate t h e above items would generate savings over last year of approximately 5%, resulting i n unit price~ in the $1.45 to $1.50/S .Y. range; allowing us to con• struct .'.l pp roximate l y 160,000 s quare yards of slurry (approx . 68 blocks) in our 1989 program . With the added e x pense of our specific quality local aggregate, the transportation cos ts for brir:ging o ur quick-set emulsion from Vicksburg, Mississip - pi, and the mobilization of a c onstruct i on effort from North Little Rock, Arkansas , we beli eve un it c o sts in thi s range to be reasonable and acceptable for our proven quali ty product. The costs for Slurry Seal Program 1989 are borne by the City through monies b udgeted in t he PIF (includes Arapahoe County Read and Bridge Fund Moni es). Engine ering 6, Inspec t ion :! 3 .3\ 1/2 " A.C. Ove rl ay (by o the r s ) 800 -1300 E . Hampden Ave . 4500-4600 S . Dec a tu r St . His e . inte r sec tions Slurry Seal (t h is cont ract) per ,int i c ipa t ed u nit pr ices 160,000 S.Y. @ $1.50/S .Y. 1989 Program To t a l RECOMMENDATION Estima ted Expenditure $ 10 ,000 $ 50 ,000 $240,000 Available Funding 1989 Road 6, Bridge Account Budg e t PIF $300 ,000 10,000 $ 50 ,000 $240,000 $300 ,000 We wo uld recomme nd passage o f t h e reso lution allowing for a negotiated contract and exce p t i on t o t he com peti tive bid proces s per the Home Rule Charter 116 :B. We would als o r ecommend the award o f co nstruc t i on contract to BASS , Inc. in the amount of A.a pp r oxima te l y $240 ,000 . We be lieve t h at our efforts in establishing a suc cessful W product in our City has renewed t h e i nterest of other front range municipalities and c o untie s with r e gard to s lur r y sea l. This r enewed interes t will continue to expand t he mnrket for the produc t , and hopeful ly, in t he fores e eable futur e , local contrac- tors wi.11 ac quire the know l e dge a nd ex pe rt i s e to c onstruct a quick -set s lurry satis - fyin g En gle...,ood' s needs. Future com petition in this market are a should even further i ncrea se o ur m.:1rgin of sav ings with r egard to t h i s preventive mainte nance alterna t i ve.