HomeMy WebLinkAbout1984 Resolution No. 036RC SOLUTIOtl NO .
SERIES OF 198 4
A RESOLU TlON DET ER M!N lN G THE RULES OF ORDER AND PROCEDURE
GOVE RNIN G MEETIN GS HY THE CITY COUN CI L OF TU E ClTY OF ENGLE-
WOOD .
WHER EA S , Or dinanc e No . 39, Se rie s of 1984 was pass e d
0 11 f in al r ~a din s Sep temb e r 4, 1984 , a m~ndi n g t he Eng lewood
Muni cipal Code by d e l et in g Title J I Chap ter 4 , Sec tion 10
(Order of Business); und
WHEREA S , th e Englewood Mu niciral Code , a s e me nde d ,
provides for th e adop ti o n o[ Co un c il Rules of Orde r a nd
P r oce dure b y Resolu t ion; a nd
WHEREA S , t he Ci t y Council d esi res t o adopt Rules
oi Orde r and P r ocedu r e gove r ning City Co un c i l meetings; a nd
WHER ~AS, the Cit y Cou n c i l d esi r es t o implement a
con s en t agen d a wit hin its Rules of Orde r and P r ocedure.
hO W, THE RE FORE, BE IT RESOL VED BY TH E CIT Y COUNC I L
OF TUE CI TY OF ENGLE WOOD , COL DDRADO :
The City Co unci l of t he Ci t y o[ Engle~ood hereby
adopt s and app :oves th ~ Rules of Orde r and Pro cedure attached
her e t o a nd ma d e a p a r t he r eof b y r efe r ence .
~DOPTED AND APPROVED thi s 1 s t day o f October , 198 ~.
ATTE ST:
( c9 ct'-u,·J./=7 ,..-., -<.,,..
e0off 1.ci o ct't (· Cl L·r k -1 easurer
1 1 Ga r y R , h !r hc ~, e x offi c 1o Cit y Cl erk-T r e a su r er
of L~1e C ity of l n cle ~ood, Col orado , h e rLh y ce rt if y th a t t he
ab o v e a n d fo r e t,0_}9 r: 1 ~ d tr u e , a cc u ra t e and com p lete copy of
ReBolu L!on t-J o .Jl.c_, S(:rie Fi o 1984.
IJmOLS l'OR Kil.ES Of' Ol'OER
I\J! 1HL J.:NGLl:l.• D Cl'l'Y CXJJNC:IL
Paq N:>.
I . Cil y Cou1cil H.,et1nys
A. ~ J lar t.\eet.i.ms
D. Svecial t-\3ccinqs
C. Cx ""Ut.i V 0 Session
JI. 'lhe Presiding Off i cer
A . Mayo r
B. f yo r Pro 11311
C:. Terp:,ra.. -y Chair.nan
II l. R.ill call
IV . QJOl"\lffi
V. o:fi c..::.rs c.iriJ D iliJjoyE:es
l\. Llec .i::>:1 o: O!:f1c e r s an.:1 01th o f Office
B. /i.p-rX)irln1 t _J1 tS by t.h '2: M •. ,yor
C . C.1 t y f•~nag'-=!r
0 . Cl t~ !.:.t.o:T'l::i'
L. Clly Ckrk
o:: f t:01 s n.'"!c.i. DJ?loyees ro A~lend
G.:u:.::-1 t-~:.:tL1 ~1s
VI . D~1Uc s and Pri vileges u ! CO..m:::11 ~E2tins
;,. Sc:it.in:! Arran9 nt
U. Pref_(!:.fln Oi:~ce.r
C. Ge tting t h~ f l oor
L'. im.:u.rn.1Dt!Ur1s
r:. !"'r~vilc9~ o: Cl v£ing I:E=>ate
l . r-:...~iLirr.~ L:1tt. .. reJ l llt.o Mi.nu t Ps
G . l.J.•Jl1t. o r A:•i..,.;.:.:
Ji . \•'J ~in:'
l. ~.:11Jj.,..,_S u_'" [AJ ~1te
J . P~1-sonn l Privl l egc
h . Dissc::i:.f, un:1 i'roc.asu-.
L. D:cus..,J Lr.iri.11J M,.>e t in<;
VII. oiund 1 I, ""':lire
A. Urd:.!! of L; isu ics!
c . !•ii:..i ....... t:, h.: ~ldl•-..i J d1.,i1 -\~iU,1tu-....
Ji . !11\'J!.i 1• f c,.,.1 ,U <i:,
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Vll. Ooun:il Prccedurc ( Con Linuoo)
I
G. M:.Jtio n to ~stpone 6
H . Aye s ,111d Nays 7
]. r=nsideration 7
J . Dtcr gcnc.,' Ordinances 7
K . p edure in /\bscnCC' of Rule 7
L . /1.nonynour. cr.m m.ll1ica t ions 7
M. Tic Vo tes 7
N. Ordinances , Rcsol u tions , t-btions ,
and Cbntracts 7
1. introduction 7
2 . Review 8
3 . Procedure of Passag 8
4 . SUbsl.l tute Ord inances 8
·.). !'D.dressin -:1 the C.Ounci l 8
1. Wr itten c.a municati ons 8
2 . Oral o:mrunications 8
3 . Rroding of Protests 9
P . ~anne.r o: i'<lJressing/Til Llmit 9
Decon.cn 9
R. Suspension of Rul s 9
s . ;,mendlrent of Rule 9
T . Public lirorin~ 9
I
L
ART! CLF.S rDlt KULES OF OKUF.R
ruR TIi t tNGLEWOOP ClTY CO UNCI L
Cilv Ccu nd l Mee t i np,
A. Rcgulnr Mceti nfs
Re g u nr met!ti n&~ of tilt· CJ t y Counc il shall be held in t il l!
Ci t y 11 .i i l on t he f 1 rst and third Koririnys of t:ach mo n t h a:..
7 :3(J p .m.; pro\'id-.:d , t•C'I \J C'vcr , t hat i.,.•n e n t h e dn y fixed fo r
ilny r egular me <·l i ng eJ 1::. u pon a da y des 1r,nn t e d J1y law as
a l ep.al or n a ti ona l hol:!.da y . sud, mee ting shaJ 1 be held
a t t he same-h o u r on the ne . .;r su c c ec.<linr, day n M a holiday .
B . Spe cial Meetings
The Mayo r shali c a l 1 spcciaJ mee t 1 ni::s of t ht Coun c il when-
eve r i n his /her opini on t h e public busines s may r eq uire it ,
o r at t h e expre s s wr1.tt en r cqut-f:t nf Etn:,t t hree (3) memb e r s
of t he Counci l. Wh eneve r a s pec.fa ) mt!l:ti n ~ s ha ll be ca lled ,
a s umm ons or fl notice i n wr ittn~ sitned h y the M.:iyo r o r
Ci t y 1'\ana ger sha ll bt ser\'t d up on ea ch m~m her of the Counci l ,
eith e r in pe r son or by no ti ce lef t a t his /t,er plact-o f r es i -
d enc~, stat ing Lh c dat e and hC1,1r of t ht re Pt:?ting and t he
pu r pos e fo r \o.1hich such mrC'l i m~ is coll d. anc1 no bu s iness
shall be t r ansac t ed thPreat eY.cc~t such os i s stat ed in the
no tice . No t i ce of a s pt:.1cia l Counci J ID l.!t>tin£ ma y be announced
by the MayC'r at a ny rc•rutat Co u nc t 1 mt!e tini::; nnc! ~he n s o
announced a "''ritt e:1 not 1cc shal l n o t ~~ r equirPd. Notice
o f special Council mec Ur..;, "''ilC't !.cr \.:r itten o r oral ,
~ho ll be sc r w.-\1 a t h ·a~t twt'nt y-iour (2'4) hours befo r e t he
spe c ia l mce t1 nc i.b t0 he hc lc!, l:p.:,11 each f.o u nc!ln::i~ not absent
frow th e City er fLou: tr,c rt:pd;;r Cou:ici~ o e e:Un ~ when anncnn ced;
o rcwidrd, alwavs , t hn t it , d l..T d iJ;f .... nt e ff ot t h : ma dt• t o
~1vC' n otice of a ny such mee :.it f Lt • al! reei::be r s of Co unc il ,
n or1ce of t ne sarrrc-ca:-:no t be f!v e n d1.1 ,• t o an innbi l ity t o l ocat e
a n:, membC'r , c.1 r: jo ri Ly o f lt:t• r"n t1Ttc (01.mc i ) m:iy waiv~ no t i ce
of special Coun c il mt-eti.ng in ·.:r i ti np 01 b:,· afiir~~tive
li o1l ot , &nd such wai\'e r shr:11 l-,e sp~·cif jcally nv te-d i n
the mi nu tc.s r,! t hl mC'et1t.p . ;o t i c,. C"j )' be \o.'B i\'f:'c' by th e
~r:t i re tr,C'nib c rshir, of Cot..:11r i! 11 , a r1\' c.1se .
C . £xccu ti,·e SC!.!:ic,.1
A1: e:-:"-c u tive ~Cb£.jon me:.,· I ,. cv11v en~r1 c,:1 cr.j 1 c·! thc• M.ay :,r
o r hy a uu:jo:-1t y \'l.)tl' o : Lh1· t:1Nr.Lr r ~ o : l i t} u unc11 .
At tc.ndance at t hr e x•·cu~hc ~ .. t.~ion ~r:~I: b< limi t ed t c..
thf' mcmbc.n; c,: t he C! r y Counc 1 l and t H. r.i t-•.; r s e,f t he
exccutivt" s t aff. The City Cf'unc il m:?-.· j n vj11: tmch other
r,('r ~ons 2 & a 2:,, l',(• rr qu 1rL<l f o i 80\'icc and ir,f or a:.a tion.
Page 2
T\.c City Co uncil m.ly call an execut ive s ession t o deal
with t he fo llo\Jing itc:m r.:
(l) Th e sale o r purchase of prope rt y for pub li c purposes;
(2) At t o rncy/c ll e nt privileges ;
(3) Sp ecial f.Pcu ri ty a rrangements ;
(4) Nego ti a ti ons wit h cm p loye.e s or emp l oyee organizations ;
(~) P ersonntl is s uca .
Unde r exccu l1vt• sessio:"I , no form,11 vo t e s ha ll b e taken on any
matter unde r discussion ,
ll. Th e Pres iding Office r
A, Mayo r
~res iding officer of the City Cou nc i l shall be t he Mayor
'-'ho sbn ll be elected by secre t ballot by t he memb ers of the
City Co uncil a t the f1 r s t m~e tin& i n J anu a ry a f t e r e ach geueral
municipa l elec ti on . Th e presid ing off icer s h all pre serve
strict o rde r and decorum at all r egula r and speci al me e tings
o f the City Cound .l. He/she sht.ll state every ques ti on coming
before the Cit y Council, announce t he decision of City Council
o n al l subjec ts and decide all ques ti on s of o rd e r, subj e ct,
however, to an appeal of the Co unci l in which event a ma j ori t y
vote of those Co uncil Memhe r s pres ent and vot inn shell gove r n
and conclu s i vely de t e rm i ne such qu e stions nwa r J ed . He /s h e shall
vote on all questions , hi s/he r n ame be ir1E; called last, he/she
shall sign all o r dinanc es adop t ed by th e Co und 1 during h i~/her
presence .
B. Mayo r Pr o Tern
The Mayor Pro Tern sha ll be elect<'d \'I\· ~~cret ball o t by the
ciemb e r s of th e Council ot t ht· f irst :i.ee tin r; in January of t er
each gene r a l mu nicipal elec tion . Th e Mayo r Pro Ten: sha ll
serve as Mayor durinf: t he sh5 ence or djsabi lit y of the Ma yo r
and in casf;' of a vacancy in the off ic-c o f Mayo r pending a
selection of a new successor.
C . Temper a rv Chairma n
The Mayor, or i n his /h e r absence the May or Pro tem , sh3ll call
the Co und 1 to o r der. I n t he RbsencL of t he Mayor and May or
Pro Tcl!I, the City Cl erk or his /her ~s s ist ant shal l c all the
Co unci l t o o r de:, wh e r euron a tempo r o ry c ti oi r m,,n s hell be
elected by th t' me mhe r s of t h e Co uncil p r esent. Such temp o ra ry
chai n nnn sha)l se rve as pre si din g officer of t h Council until
the a rri \'d of th e Ma yor or t hr t-fa yor Pro Tern, 2t which time
the u ·•~ro rary chairman shal l im mC'di ately r elinquish t ht chair
upon t h concl u sion oi t he bu!:iinc!:is i mme diately bctorc the
Co u nci 1 .
lll. Roll Cal l
Befo r t:: rro c eed tnr .... tth the bu s incs~ of t h e Counc il, t he Ci t y Clerk
or hi s/her dfput v ~h.ill call the r o ll of the me mb e r s , and t he nam es of
those pret.rnl h;;lJ hl· C'ntC'rc d in t he minutes .
Pa ge 3
1V . ~~-fiv e (~) mcwbC'r !s-o f th1• Co u nci l ehul l con s titute e quo rum at any
r egu l or o r specia l meet i ng of t h e Co u ncil. ln the ab6cncc of a
q\l orun
1
thf' p r esiding office r sliall , nt t he ins tance o f any three
()) membe r s present , cc,m pcl tl,c ouendanc e of absent mt!mbcrs.
V. Q{!1ce _rs nnd E'llplovceG
A . 'E.J!'tt i on of O{f1-:cr E nnd llnth o{ OffiCP
~-mu,;,1rit)' vutt• of ell mcmUc n ; ~11 oho ll \,~ r equired
C ,
D,
E.
to elect a Hr.yor 0 1,d Hnyor Pr o Tew. T\1t: Kunicip a l J u d p,c shal l
admini1acr t he.: oa tl 1 of o ff ice> to the H11 yo1 and Mnyor Pr o 1em
b efore t h e Co u ncll no lt-,t et thnn the nrxt r egul a r mee t i n g
follo.:in r th!'.' ele :-t ilin .
Appoi 11t roien t ti hv t \11.c Ma yo r
Wh1..n f'v1 r t he Mayo r s1.1b:r.i t s an ap'f'o t n tmrn~ t o b e made \ol'1..th the
advice n nd consent 01 Lounc il constde rot i on of s uch arvo inL-
ment; L\1al an,oinun~n 1 snall be de fer r ed u nt il Lt,e n xt
m<.>c tin t,, o r e xcept Lh e by general c ou~ent or ma Jori ty vote
of the Count l t \lc &.pv o in t me n t may be effect ive immedia t ely .
Ci1.y Manage r , , I,•~(/,. ,,,i1• tcL\ ,._~1 , ,· \,·"1 ... c.
The Ci ~)' Hanager[s h nll Att e nd nll meC"t i n 1i of the City Co unc il
unless excu sed. by t ht. Counci l o r his desir,;nated r ep r ese nt a ti v e.
\h./she sh a ll k eep t he Co uncil fully adv i sed ali t o t h t f inanc ial
cond it ions a n d need ., of th~ Ci ty. HC' / h h e mn.y make rec.orme n-
d a ti ons t o t h~ Counril ancl c..:iy t ake psr1. i n d i s c u ssions on
a ll matter s c once r mnb t he ..,.,,dfarc of t he Ciry buL s hall have
nc, vo t t-in the mt:'t>Lin gs o f Council .
Cit V At t o r n \ The Cit~ h t t"'1i':r.ey .. i t h1.r i : 1•l'r~o,1 or by depu ty shall a ttend a ll
ttr>t'!:l n t:: f t he C'c•u1tci1 , Any memht•r o i the Council may a t any
t i me c a ll upon U tt li ty t\t t ornc) f o r nn or;~l or ... ·r ittc.n
01,i nior. rc-~i.ti\'l tl en~· l!.u uicipal c a t.t.er o r for t he preparat i on
01 e b il l f or o :. 01c..i a t ,tc u?On any subject .
Ci t , Cl er\ 1uP City Clt r \. ~\:1111 li e. e >. offic i o Cler\. o f t he Council a :id
~h ,1 11 hl r e•·:,o:1s:it,h 1or k t' r1 t1 b the min ~tcs of the mect in~i
ant e'i t 11 c-1 t he Cl cri. o r o d t•puty shall perf o r m euch othe r a nd
fu rther O.u:h.s in ttu m,f't::.n~ as m.a y be o rde red by t he t,'.ayor ,
C:it)' Mr na (C;!' c.:-C"l1nril , o, tl1c 1hurE:d ay befor £' each r eeul a r
Co uncil tll L•1.tint, tnc. ('ler\ 5hull \,ave d~live r .d t o ea c h
~o unc1 l "t'.l!r.:h( r n C"PY of Lh t: c ot1ipltU: suc~r y o: c i nut es fo t. t he
pn.c cdi n~ roect 1 It~.
F . Off.a.ccr : and [t:1~-~_t c• /,tt e nJ Counc.!l Y.
0
l~t1_ k•-
1 il~ head c,!" no:· dcpar~rtll"lt. or any 011i c n or a1 · l•;-.. pl oy e, o:.
t he Ci.:y w\1\"1 rc-qu c~t.cd b) l t".t.· CH)' Man<1g• r sh.:i.~: alt nd a ny
rr:l!cl.nr u : s pcLlu l mi•t:•t ,n j!, u rid con 1 ,.1 .,.,i ti, t h e Co . nc.11 on
ma t te r ~ n ··• n t. i11r to tl .l. (.1 t v.
Vl. Du t ie s a nd l'r\'-·Ue t'\·~ of <.onnci 1 M,.mbc r t;
A, ~ent"iu )! t'!,!_R.,!;.l,5'~~ H~t1.b,._rs sn ::l l o:r•q•~ th,.l r rc s pe c t iv s cHt S in the Coum..1 1
Cha.~ht. :-.J.!-o~ i t!Ot:d t• l hl.i: l'-y Lh t· Ha /Ol . but. At \V t•o or ta o r e
ml.!mi',·n m.,~· c >chA 1f1 1 Ll tL b \ .101 n i11 r 1:~ a \J r!llul rio Li C(! t o
Jl,t t'u,\ • I l l l \,.11 , ' l 1 • : .
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B • ~..!!JL.Q.U_l~~
The-Ma ~1o r o r s u c h o the r me mb e r of the Co uncil a s mn y be pres i di n g ,
may mo ve , se cond a n d de ba t e from the Cha ir, s ubject onl y to
s u c h limit a tions of deba te B R are by these rul e s imposed o n
all memb t>r R and s h a ll not b e de pri v e d of any of t he r i ghts
and p rJ v!l t!~cs of a Co uncil Me mbe r by r eason o f h is act ing as
t h e rresidin~ o ff icer .
C . Ge ttin g t he F l oo r
D.
E.
f.
G.
H.
Ev e r y mem be r des ir i n g t o s pe a k s h n ll a dd r ess thr c h ai r. Upon
reco gn l t1 on by the pre s idinr o f f i c e r s ha l l c on f i n e ht ms r lf/
h e r s e lf t o t he q uesti on unde r dc bn t c avoi d in~ al l p e r s ona lities
and 1 nde cor ou s l anguage .
In te rrup ti on s
A me mbe r o nce re c o gnized s hnl 1 not be int e r ru p ted wh en s pea k ing
unl ess :1t be. t o c a l l him/h e r t o o rde r o r a s herei n ot hc rw~se pro vid ed .
I f a memb e r 1 •·h i l e s peaking, be c a l l ee t o o r de r , h e /s he s h a ll
c e as e spe aking until t he que s t i on ·of orde r be d c t c roincd a nd
if i n or de r , he/s h e sha l1 be pe r mitted t o proceed .
P r1 \'1l e t c o f Clo s i.n g Dt>ba t c
Th e Co un ci 1 Me mbe r mod ng t he ado p t ion of an or dinanc e or r e s o-
lut ion s h a ll have t he p r1 v i1 e(.!c o f c l os inr t h e deba t e .
Re ma rk s En t e r e d I n t o Mi nu t e s
i C'J un ci l Memb e r ma y r eq u Pf.t throu gh t he pr esiding o f f i c e r t h e
pd\·i l e ge of h:wini:t a n a bs tract o f hfp /he :-st s.t eme n t on a ny
s u bj e c t und e r c onside ra tion by the Counc i l ente r e d in t h e
minu t e~. 1 f t he Co unci 1 c ons ~nt s the reto, s u ch statem e nt
she l l b e e n te r ed i n t he mi nu t es .
Ri f h t Of Ap pe a l
An y me mbe r may a pp ea l t o t he Cou nc il fro m a r uling of the pre-
si d i ng offi c e r . l f t h e a ppea l i s second e d , t h e mem ber making
t h e ap peal ma ~• b r i ('f l y s t a t e hi s /h e r r e a son f o r t lic s ame . The
p r e s i d i n g o f fice r may h r i e fl y e x p l a in hi s /h e r r uli n g ; b ut ther e
sha l 1 be no deba t e on t he a p pe a l end n o ot her mem be r sha l l
pa r ti c ipa t e i n ~~e d is c u ss i on . Th e pre s i din g oif ice r s h a ll
then pu t t):e quc-s :ion "'Sh l l t he dc:ci si on of t h e cha ir be
s u s t a i ne d ?' l f □J jo r1t y of t h e mcmb lrs p res e n t \'Ol e "'Ye~"
tht' ru ling o f t he cha i r is Ei J St a i nt-rl ; o the n.:i s c it 1s ove r -
r u l ~d .
Vo ti ng
A \'Ol e sh.11 1 be t aken by r e c ordi n g 'A~•e" and "Na y " vo :e s by
u sc o f \'Ol i n g l i gh t s , ";1 t h t h e "Ay e" ;:.n d "t-:ay " b ~!n& r ead i !1 t o
the pc rm..m i;-nt r e c o r d t,y thP Cf t y Cl er k o r a depu ty . A '.'Ot e
6ha ll be t ak ':1 upC'n t!ie pas s n r-e of a l~ or C1n a nces a nd r es o-
l u t i on s , o n t bt" o rro~ntmt.•nt Cl! Dny off icer , or. all moti on s
conc c r n i 11f t 1u. C'Ypcn di tur£ of f u nds , a n d c :,t e r c d i n t he tr:inu t e s
o'. ti.I C0u nc l p ,1c t ..:-d.11~~1,. Evt:r y o r d i na n c e s h ... 1 1 requ i r e
th i.. aff i r r .;,ti \'c ,·u t c o ~· t he ma .1o rit y o f al l IIH':!mt>c r s o f the
Co unci l f o ? pa 5 ~.'f't . !\o me mbe r of t h e C""u n cil sha ll vo t e
on a ny qu('s tt o n 1n whi ch he /Ehe h as a f i na ncial in t e r es t
o the r t h an t h e comm on pu b li c in t e r r s t o r on n ny que s t i on
conc e r n i nf h i s /h c·r 0 1.:n condu c t bu r on a ll o the r qu es ti ons
r nch mc mbr r who i s prc>f.cn t sh a l 1 vote-u nle s s c x c u "'c ci by t ht'
u na n im ou s c o nsr nt of t ht• r eoa1 ni n r mc mh e n ; p r csen l. An y
mern b£t t c fu r 1nr tfl ,•o t 1• e>.CC'p t ,,,lien n o t &Cl r £>quf r td by thi s
Pa go 5
p a ra~roph s~all be guilt y of misconduc t 111 office . Appl1 -
c.it1o n to he excused !rom vo ting must be: mnde be fore the
vote s ere cell e d for . The membe r having br i i~!ly s tat ed the
r e a son f or ht s/hr r rcqut'8 t, the dLc lsion therco11 sholl be
made wit hout dcbur1.•.
1. Synops1 ?; of l)e bo t c
Th e Cler k mny be dircc ccd by t he presiding offic<•r \Jith the
c o n sent of the Co unc il to e nt e r i n tht' mi nuter. o s y no psi s
of t ht:: discu !-bi on on uny que s t ion com inl', r<-'gulnrly befort-the
Cou nci 1 .
J. Pe r sonal l'r>•tt ,,5'-'
The rif,h t of u mem be r t o oa rlrcss the Co uncil on a q ues t ion
of pe r sonal p1 1v ilege s1.al1 be lin.i t cd t o cas es •n whiLI,
hi s /ncr in t e ncy , char a c t er, o r mo tive!. are ass a iled ,
qu11:sti oncd , or impu ned .
K, Dit-sentf. and !'r u t.est~;
An y memt>c.r s h all h av~ t he r ighl t o CY.p re ss di SSl'rH f r om , or
p rotest ag,1 ins t any ordinonce o r r es ol t1tion of Council , a nd
shall h a\t the r e as on t herc io r e entercci in the minutes , Such
di&Sl'nt c,r p r otcf;t must be couched i n r es pe c t ful l anguage and
pr c sc•nLP d t('I Cou n cil O C'lt l at.e r th an t he nex t r egu l ar mee tin g
fo lo\."inf, the date of passa&e of the ordinan ce o r reso lu tion
ob jcct e.:i Lo .
l.., E>.c u sal Du rJn~ Hce t inp.
No mer.ibcr may lt.!nvc the Cocnc il Cham be r ,,.,,hll e i n Tcgular ses si on
wit hout ;,e rmission f rom the pres i din& offi ce r .
VII . Counci 1 ro c.edu r e
A, 0r d r of Busim·r~
All me~t1t,r~ LY:r.;rt inf o rm Al n.eetingi; o! t ne Council shall be
C'pcr. tc• t he· p~.1i11 -. Tn t? C\a t tcrs t o t,<. deliberated by th e Co un ci l
s11 r,l1 h" C'onsi..:c reG and disposed of iri the fol10 .... ,1ng order
eY.cep t W!1LTf' o th,•n J i '-L deci ded by r. mo j o rJ t y v otL of Council
mr ::Ilbc.1 ~ prf>fc1;, nt s~i~ rr.ct'LJ q ;.
(I) tall to oidcr.
(2) lr:\"Cca t i on .
(J ) P leC.ge or allefi~:1 cc .
(4) P.ol l ceii .
(5) Con ... 1d c1 o tion o f c:nute8 of p r r\'iou!:i sc :,i on .
(6 ) P..t-cor,n iL 011 uf p r c-sched ..illd citiiem, and \'i~i tor s.
(7 ) Rcco~n tUon of no•1-sch e duled cJ t ize11s AHC vi&itors.
(~) C::n: .. "'l.1 n1cl'ti CJn s Pn cl proclm::;.t ionr .
(Y) Cc.,;i~~u l OF,C n da ! t c!'ll;.,.
(l r) Pu!J ic ht.-:i ri n;: i t PrM.:..
( 1 l) Ord i n.::.nc.t I r esoluu.uns , and m t 1..•1,f.
(i:?) Ci ty Mi!nc!E'.C r repo rt .
(i j) City Actorr.oy rr1.o n.
(\t..) Ct.:1e ral IJ1hCUS &ions;
?-',;,,•or's C:t.o i ce i
Co~n ci l M<.•mLc 1 1 b Choi er.
(15) Adio11 r11m .._11t.
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The bu sine ss of nll r eituln r meelings shall b e transacted iu thr
order pro v i ded for above unless Council by a major i t y v ot e of
all me mb e rs pres ent s : al l s1..u1 p e nd the ru les and change the
order. On t h e Thursday p r eced i ng the regu lar Council meeting ,
the City Man age r will ha\'e de liv ere d to each Council Member
a n a genda showing t h ~ o rd r of bu s 1 ness and 1 n dica tin & the
public h ea ri ngs Lo be anti ci p a t e d a s a r es u lt of pre·lious
ac tion of Cou nc il , pla nn in g o r o t he r c omm.Jssi ons. Al so li~ted
\J ll ht! ordina nces f o r f t r st or second r eading , pet it ions
p r eviously pr e sented t o t lu.• Cl e r.lr 'b off i ce and a list of the
re: J rt s of special commi ttees , the City Ma nager or Cit y Attorne y .
At each mee ti ng it s h a J l be osked b y the p res iding off i cer
i f t here a r e obje ct ions or are c o rrrections t o be ma de t o
the summar y o f minu t es of t he prece di ng me e t i ng a s published .
lf the r e are no obj ec t ion s , the suir.tll.rt r )' of mi nutes she ll be
approve d.
B . Pr e ced e nce of Moti o ns
When a qu es ti on is be fo re the Council, no mo t ion shall be
e ntert a ine d except :
(I) To fi x t he hour o f a d journme ntj
(2 ) To a djourn;
(3) To lay o n t he tabl e ;
(4) To a sk fo r t he pre viou s question;
(S) To postpone to a ce rtain day ;
(6 ) To r e fe r ;
(7) To am e n d; and
(8) To p os t pone inde fin i t el y .
These mo tions shall h a\'e precede nce in t h e order ind icated,
An y such mo tion, excep t a mo ti on t o a me nd and a mo t i on t o
pos tpone indef inite l y , s hall be pu t t o a vote wi t hout deba t e .
C . Mo tion s t o be St ated by Chai r -\,H t hdraw
An y member may d e mand t hat a mo ti on be put in \Hi ting , A mo tion
may not be wi Lhdra wn by the move r i,.•ithout the approval of Co unci l.
D, Divis ion o f Que sti on
Jf t he ques t i on con t a ins t\olO o r mo r e divisibl e propos it i 'J .s 1
the p r esid i ng officer mx,.y a nd u pon r e qu es t of a memb e r dh·ide
the s ame .
E, Am e nd -T o S trik e Ou t 1 e t c .
()n an amendment to st r ike ou t an d i nt;e r t , t l:e para gra ph t o be
J.m ende d shall b e> r ead, as it stands , fi r st. Then the \ol Or ds
propos e d t o be s triken ou t and tho ~t-t o he i nser t e d s h a l 1 be
r ead f inal l y , t he ria rap::ra ph as i t i,.•oi.l C sta nd, i:" 6 0 ame ndeC ,
s h:1 1 l he re aA .
F . Am ~nd a r, Am t'.!ndmc n t
An am.:::1 drel.:'"il of n mo tion shall h t in o r der , bu t one:: t o am e nd
an eoendmf:nt t o a n amc n c:!11.ien t shall no t be i n tr o du c ed.
A'1 are en~mc nt mo dif y i n i! t he> i n t en t Jon o f a motion shall bt
in o r d e r , but a n a mendment rela ti ng Lo a d iffe re nt ma tter
s hall n o t be in o r d r .
G. Ho t i on t o Pos tp onf'
·d 1 mot i ons t o pos t pone , except a mo t i on t o pos tpone i n de:f i-
n i t dv, ir.n,· bt• ame nded a s t o Li me if t he mo ti on to pos t pone
inde f in it e l y 1s ca rr1 L·d , t hl..' pr inci pal q ues t ion sha ll bi!
dec la red l os t.
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H, AV.:!B a nrl Nav~
On the possar.e ot Pv e r y ordinance or re so lution , and on t he
a p pointment of any officcr 1 on a ll moti ons c once rni ng
the e x pC'nditurc of f undF , the vo tP sha ll ht! taken by ayee and
nays and entered ir, tul l in t he r e cord. [\•c ry me mb e r present
shall be r equ t red t o vo t c-unl t!SG exc u r.e d fo r c nuse by unanimou s
c o11 scn t of the r em <l in 1.nr. memb <'r s o f t he Co 1Jnc11 p r ese n t. The
vote s hall h f' f o r or a~,al n n t 11 peudin ~ o rd innn~c or re so lution
a nd not t hf-' rPpo rt o f t hC' co:r .. 111t t cc the r e~,\.
1. Reconsid er .1ti o n
A motion t o re cons id er a n y a ct ion toke,, by the Council may ht!
made at any time sub ject on ly t o the foll owi n limitat i ons .
Passag~ of en o rdinirnce ma y be reconsidered at any time pr ior
t o t h e timC' s u c h or di nance be c ome s e ffect ive . Any acti ons
o f t he Council hav ln g ai; it s ult i mate purpose, t h e vest i ng
o: any cont r ac tuo l or quas i -r ontr e ct ual ri p;ht 1 ma y be co ns i de red
a t a ny time> bc.fc r e the a c tua l ve s ting of such r igh t. A mot ion
lo r t:co n s ide r must be made by one of t he p r e va il ing ,;ides but
may Le se conded by any L1P 111 be r 1 a motic,n to r econ s id e r 'l Y b e
ma de at any ti me and h ave pr e cede nc e ove r all oth~r mo tions,
and wh i le t h ~ maker o f t he m ti on has the flo o r; it sha l l be
debutahl e . t;o tldng he rein shall he cor:strued t o pr e\'c•n t
any memb e r of thE: Council f r om maki ng or r em &tin g th e s am e
or a ny othe r mot i on a t a bubseq uent me:eti n g of t h e ::ounci l.
J. Enc rgc ncy Orc.l n anc e s
Eme r ge ncy ordinances necessa r y f o r the i mme d iate pres e r .1a tion
CJf pu b li c pr ope rt y , ne a!th , pea c e o r s afety may be-: in t rodu ced
a nd re ad . Su c h ordinance Uh.J St be un a nimous l y a pprove d by a
quorun• prtsent a t nny ceet in,t of t l1c Counci l, The f acts
i;howins; such urJ!ency a nd nC'c d s ha ll be s1 •ecif1cally s tated
i n the o rd1n nnct . No or di na nc e sha l l r ec i vt. fin a l pa s sage
on t h f samt: d ay it iE> int1 C1duced: how e vt r, e me r pe nc y o:-dinance s
ma y r ece i ve Unal pa ssar,.•. hy CCllm cil o n t i'1e f ol l o\.•ing da •
:'..mcrgency ordinanct:F ~i.al! ta'itc effec t imruediat e ly upo n
fins l p as s a ge and sh a l 1 Le pu Ll t shed wi tliin sPvt:n (7) d a y s
the r e o•. t,;o o r dinancE' ma king. a r r en t o f any spe cial pri·Jilege 1
l E::V)'lnfi t i:,.~er , i n curri ng ind t!bt{;Cn cs s , &ll tho r i2.ing b u r ro,..ing
r.i on e y 1 or fixin g 1at 1.:s cha r ge d by any Cit y-0\ .. 'nt-d util i t y shnll
ever be pas se d a ~ 3 n e mcrp!nc-y mra surc:,
K. Procedu r t in Ab s en cp o f Rule
Ro bert~ Ru 1cs of Ord e r , H~vis e d shn ll r,ove r.1 the vroce J u r t of
tht: me c tinr. i n al : e a ser \o.'h-.;r C> a;-pUcn t.le a nd ...,h e r t: cons15 ter,t
wtth the Cha ru.r o :-Lht' r ule~ or pro ce e i:h n~i;; h ere in i :!.xed
b) t h e Counri l .
L . A11on\'UlO us Comrnun 1catic,n ~
Unsigne d cornmuntcutions s ba l1 n ot be i nt r odu rcd at Ci t y Counci !
mte t in gs .
M. 'f i e Vot e f.
ln cn~e o f a t ie 1r. \'O t es on any r r opo sa l , t he proposa l shall
b t: c CJ n s id e r cc! l M,1 .
N. Otd1nance s 1 Rrs c•l 11 tion!1 ~o u ons and r.01 trn c t··
(I) l nl r od11 c t !u:1
AI J 0 1d i na 11 c:cr a --,ci f t"t-olu t t ons s\iull lw lnt,orlu c ed i n t h(
fo u nc11 111 pli n :£d 01 , .. ;r1 Lt ln f o r m. ('l r dtu.:incc.r., r e so l 11 t1o n s 1
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and other mnttert. or s ubject s rt!quJ.r ing acti on by the Co uncil
mu s t be introduced~.., u memb e r of thr Co u ncil exc ept that the
City Ma na ge r or Cit y At t orncy \D O )' present ord i nances , r esolutions
and other mDt t crs o r sub jects t<, the CouncJ l nnd any C.,unc.1 1
mcmbr r ma y u s e ume sponso r s hip o f any ordin ances , r .rn lutions
or s ubj ects ,
(2) Revl e\J
Allpropo6ed ord inances nhell be r evic\f>•e d by the Ct t y
Attorne y and hcnr his /h er certif i cali on th at the y are in
co rr<>ct fo rw . Th e Ci ty Hnna ge r sha l l attach t o each
proposed ordi na n ce n br !t.:f di ge s t of the pr ov i s ion
the re of and ...,h e r e 1 t i s propos e d t o am end an exi Gting
ordina n ce . Sai d d iges t s hall i ndicate t he c h an~e sought
t o be m.ide and shall a l so show t he nam e o f the depa rtmen t
o r party at -.·ho s e r e quest the p rop os e d ord inance wa 3
pr epared.
(3) Procedure of Pas sa ~c
An ord ina nce ma y be i n t roduced n s a bi 11 at any r etula r
nie c ttng by a ny me mbe r of t he Counc i l. Upon introduction ,
the bill shall be r e a d o r print d a fir s t time i n f u l l
a nC Counci 1 "0.8 }' set the da y and hour at -.•hich Counc il
sha ll hold a rnbli c he ari ng thereon . A bill, before
i t s fin a l pa sst,gP, shall be p r esented at one a dditional
meet ing of the -~o unci l which mee ting must be held no
earli e r t han se ,•!!n (7) day s af t e r publicat ion of the bil l
fo r an o r dinance 1 n it s f 1 nal a mended form , except in t he
ca se of an eme r gency ordi nance . Aft e r fi nal pas eag~,
e ve r y o rdina n ce shall a ga i n be published by refer ence
o r in f ull as Counci l may d etermi n e .
(t.) Subs ti tu t e Ordina n r e ~
1 f an o rd i nance 1 s propo sed a s an am e nd ment t o a n e7.i6 t in g
o rd i nan c c , 1 t sha 11 be repo rt e d as a substitute o r dinance .
A suhstitu t r o r din a nce shaL be a c c o mpanied by an exhibit
s hm.:i n r, the p a rt of the o ri g ina l o r di nance t o be ame nd e d ,
p r opelly i dentif ied by pag e 1 section , o r p a r agr ap h,
r ef e r encing t o the o rig ina l ord i na nce , and havi ng a line
d r a \..71 thro ui;h t h~ pa rt s st r i ck en out and th a t part add ed
shown i n ita lics o r i n a differen t c o lored in\, or und e r-
s c o red. Cop ies o f the· e xh1b lt s sha.i..l bt: furni s hed t o ea c h
mem be r o f Counci 1 .
o. Add r ess1ng t h e Co unci l
An y p~r son d c5 ir1 ng t o nC dr e ss th e Council t;hD.11 fir st secure
tl e pe r a:.issio n o f the pre siding off i cer t o do so .
(l ) Wri ttc-n CC'mmun i c a l ion~
l n tc rcbt t'd parti e.f-ma y a ddress the Co un ci l by writt en
c ommunication s i n rcgRrd t o ma tter s the n under discu ssion .
(2 ) Or a l Comm unica ti o n!.
Int e re s ted pn rt i c~ ma y addres s th e Co u ncil by o r a l coar
munica li ons on any ma tt er conccrn inf! the Ci t y 's business
or any ma t rer o vc.>t ..,,h lch t he Co uncil h a!" con tro l ; provi ded
h owever , t h a t 11r c~c.ren ct• sh a ll be given to those per sons
Pnge 9
I'.
Q.
R,
s .
T.
..,_,h o y h nv~ n o t H h ·d l h e Cit y Ha nnger in ti c\\'enc e of the 1 r
d es1 r e lo v pea"-. in order that t he same 111.11y appea r on th e
DJ(enda of the Counci J.
(3) Read i nE r ~.!!.
lutere &L u .. pcrsont-ma y a dd r cca the Co un c il by r l.!oding of
p rott..6 L6, petit i o n .,, or couununica lions , r e l a tinp, t o z o ninf,
&tY e r and s tr~c t p rocPtd1 n g~, heari ngs on protee t R, appeals
And pe t i tio ns , or ~im!1er turi lters i n regard to sub.1cc t s
then unde r consldC'rati on.
M.n n n et of Add re ss i np /T 1mE:' Litii t
En.c h pers on address i ng t ht Co unc il shu J l give t heir na ire and
add r ess for the r eco r d l:lOd s hall litlt t h e ir a ddress t o a
reasona ble ti c e . The Jength ot: s uch r e m.a r ks ma y be 6;>e c i f i call y
limi t e d b y t he p :-cs idinJ:?: o ff icer. All remarks sha l l b e addrt sseC
to the Counci 1 as a bv dy a nd not t o any me mber t htreof. No
pen:ons o ther than the Co uncil and the person h a\·i ng the floor
sha1J b e permi t t e d t o e n te r into any disc u s s ion, either directly
or throu bh R me.li.!he~ of L' C.o uncil without the pcrml seion of
the presiding o ffic c.r . No q ues tion 6hall be askec! a Counci l
memb e r excep t through t he pr esiding off 1 cer.
ncco r um
Wi,ile the Co unc il i s in ses s ion, the mc~bPrs 1:1u s t pre~e r ve
orde r and deco rum. A membe r shall nl'ither bv conve r sat ion
or ot h c rwi !.e de l ay or iri~e rru pt the p ro .--:eed t ~g s o r the pt:dCf
of the Cou ncil nor disturb any membe r ..,•h i le spta ting or r eiuse
t o o bey t he orders of the Council or it s p r ebi din g officer .
Suspe nsion of Ru les
Any provisi on of these rul es not governe,j by the Cha rt e r or
Cod e ma y be t emp or arily susrend t>d at any nte ttnr s of the Coun cil
by a majori t y vote ' s, ! meir be rs of the Co un c il. The VC'te
on a n~· su rh susrcnsi:rn ,hall be t aken b y aye s arid nays e ntJ
e n t e r e:d in t he r e~ord .
Ame nd.: J r:t of R,~ le.,;
Th se rul es c:a)''};:-ame nd e d ur n~-.; ru les a dop t ed by majo rit y
vot e of e ll ceni.be r s c ! l ht: Counci 1. Any such a men dm ents sha l l
be su hm ittc-d i n wrt ti nz ri t t hr p recedinp, r e g ular mee ti ng
e.nd Ehal l bt: place d ~n the a gen da of t he City Coun c il .
Yub lic Hearing
Al l t h ose de b iJ i n t= t o l-t-hea r d on e p a rticula r 1s~uc at 2
r e(:_ulor pu blic ti.ear in c, before Co uncil may 11st t hdt n :ioc.s
ind icating on which !:!dE-rJf t he. issue , ,...he the r f o r c t nr:ain&t ,
t.h ey w!sh t o speak . t•is 11s t "1ill be h e ;1 dtd t o :he ptts id t n e
office r \J ho .... 11 1 h a ve rd 1 t h ose wh o f!Tc Usted rt rp forwa r d tc•
uttes t b •,o sw o r n oath tlw t .iil l''-•i den ct: t ht.•y pres e n t i,.;1 11 b~
the trut h . If both s :!.drs of t h<' i!-sue an r!'pn.•o:t>n ·~cd by
one o r m:>rP indt\·idllols, t he Cou11c1l ._,1 1 1 u ::t ti,< 1cngt h c.f
t tme t o be heard . Lu ch G~d e wi ll ht-it \'t:n at, Ef!ua l time ~o
rresen:-. t he ir ca r.e . Th i s will bl· o t o tal time wt t hin whi ch
nll those cl c si r ing t o ht· hl'c:.rd l-•111 b l' con f !nt!d, Fo llowing
the presenta ti ons of th o se i n fA·J o r, then thost: op po&l.'d,
t lll~ pe t itione r will he ~i\!e!I a [f•w otn u t c s for 1E!blltt ,l ,
At ,:rny s t epl' in tl u.~ )u ·n ii nr, t:>ith•·r si dt· maj· C I C'S l' exami nt.
nn v \.d t nl'6 SC6 la :tlt o!or t rr E!scn t "rl b u t lt1c ttm<· for th i r
._.1 J1 he in clu d(d 1!, t \1, o r1 ~1nc,i tlll td t1.U. f c l 1<.1wJnt the
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r ebu tt al of the pc titoner, the pr ee idiug office r will de clar e
t he hearing closed and t he queet i on rema nde d to Council f or
cons iderati on . If any Cou ncil member wishes mo re in f ormat ion
f rom a ny individua l wh o spok e at the he aring , he/ehe ma y
direct his/her qu es tion only throu gh the pres id ing officer,
to the i ndividual and the response will be limited to the
answer of the qu est ion as stated .