HomeMy WebLinkAbout2024 Resolution No. 0021
RESOLUTION NO.2
SERIES OF 2024
A BUDGET SUPPLEMENTAL RESOLUTION TO AMEND APPROPRIATIONS WITHIN THE
2024 BUDGET OF THE CITY OF ENGLEWOOD
WHEREAS, the City of Englewood is required by Section 83 of the Englewood Home Rule Charter
to ensure that expenditures do not exceed legally adopted appropriations; and
WHEREAS, the 2024 Budget was submitted and approved by the Englewood City Council in
Ordinance 55, Series of 2023, on October 2, 2023; and
WHEREAS, specific expenditures for 2023 have now been identified, necessitating these
supplemental and amended appropriations to be hereby presented for the consideration and approval of the
City Council; and
WHEREAS, the City completed the Classification and Compensation Study and is ready to
implement the results by reclassifying a portion of the budgeted amount from Contingency to the general
government departments and modifying the budget accordingly; and
WHEREAS, a provision in the Colorado House Bill 2021-1162 for the Management of Plastic
Products requires businesses to remit to the City $0.06 of the $0.10 fee charged to customers who purchase
a single-use carryout plastic bag. This fee will offset costs for administrative, enforcement, recycling,
composting, or other waste diversion programs and related outreach and education activities. The City
Manager’s Office Sustainability Program Division Staff plan to use a portion of these funds to install five
solar trash compactors around the City and to develop a pilot Green Business Program with 20% of financing
from the City of Sheridan and requests to amend the budget, and
WHEREAS, the Communications Department has been asked to oversee the following new
initiatives: Affordable Housing Campaign and Utility bill inserts, including the City newsletters or other
notifications, and amend the budget for this appropriation request; and
WHEREAS, the City received a $30,000 grant from Comcast in 2023 to be used for audio and video
communications equipment, and a budget amendment is requested; and
WHEREAS, the Police Department plans to replace a portion of its radio and console
communications equipment on a cost-reimbursement basis through the Arapahoe County E911 Authority.
The replacement cost for this equipment purchase has increased by $93,400 and will be fully reimbursed by
the Arapahoe County E911 Authority and staff requests amending the budget; and
WHEREAS, the Public Works Department ordered in 2023 seven Traffic Signal Poles; however, at
the time of placing the order, staff was informed that delivery would take 9-11 months or late Q1 of 2024 due
to manufacturing and supply chain issues and staff requests amending the budget; and
WHEREAS, the Englewood Environmental Foundation (EEF) dissolved in 2023, and the Public
Works Department oversees the City Center Common Area Maintenance (CAM) Services, including billing
each CAM participant for their share in the operational costs. The Public Works Department City Center
Property Management Division is established to account for the operating revenue and expenditures for the
CAM services and staff requests amending the budget; and
WHEREAS, the Public Works Department manages the City’s Fleet Inventory, and several of the
2023 vehicle and equipment orders placed through the Capital Equipment Replacement Fund and a couple
from the General Fund are not expected to be delivered until 2024, and staff requests modifying the budget;
and
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WHEREAS, the Public Works Department staff request additional funding due to the $173,000
increase in the cost estimate for the Vactor Truck used to maintain the Stormwater Drainage infrastructure.
This additional cost will be charged equally to the Stormwater Drainage Fund and the Capital Equipment
Replacement Fund for which to amend the budget; and
WHEREAS, City Council approved the replacement of the Belleview Park Electric Train, and part
of the funding, or $320,157, is from the General Fund Restricted Fund Balance for the Metropolitan Football
Stadium District Tax Refund due to the sale of the Denver Broncos Team in 2022 which was included in the
adopted budget; however, the expenditure amount was inadvertently omitted from the Public Improvement
Fund for which staff requests amending the budget; and
WHEREAS, Section 92 of the Englewood Home Rule Charter requires the City Council to adopt a
Resolution to transfer any unencumbered appropriation balance or portion thereof from one department,
office, or agency to another; and
WHEREAS, Section 93 of the Englewood Home Rule Charter requires that appropriations in addition
to those contained in the budget shall be made only on the recommendation of the City Manager, and only if the
City Treasurer certifies that there is an available cash surplus sufficient to meet such appropriations; and
WHEREAS, in conformance with Sections 92 and 93 of the Englewood Home Rule Charter, the
City Manager hereby requests a Budget Supplemental to authorize the transfer of funds within the adopted
City of Englewood 2023 budget as set forth below.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The Budget for the City of Englewood, Colorado, is hereby amended for the year
ending 2024, as follows:
ADDITIONAL APPROPRIATION in accordance with Section 93 of the Englewood Home Rule Charter:
SOURCE OF FUNDS:
(1) General Fund (02) Contingency $657,326
(Allocation of Contingency for the Classification and Compensation Study results to
general government departments; the difference of the $1M authorized amount or
$342,674 is set aside for employee career achievements)
(2) General Fund (02) Unassigned Fund Balance $351,106
To fund the following:
A) Solar Trash Compactors (5) – $44,000
B) Pilot Green Business Program - $40,000
C) Community Outreach Projects - $45,000
D) Audio and Video Communications Equipment $30,000
E) Traffic Signal Poles - $123,428
F) CERF Vehicle and equipment purchase for the PRLG Department Parks Division and
Public Works Department Streets Division respectively - $68,678
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(3) General Fund (02) Intergovernmental Revenue $93,400
(The city receives 100% reimbursement from the Arapahoe County E911 Authority for
eligible purchases. The Police Department plans to replace radio and console
communications equipment; however, the estimated cost has increased from $247,368 to
$340,768 or by $93,400)
(4) General Fund (02) PW City Center Property Management Division Revenue $1,800,000
(Public Works Department (PW) City Center Property Management Division accounts
for the City Center Common Area Maintenance (CAM) operating revenue and
expenditures. Revenue sources include CAM Participants reimbursing the City for CAM
services ($1,700,000) and other revenue from the Administrative Study Fee ($100,000))
GENERAL FUND TOTAL $2,901,832
(5) Capital Equipment Replacement Fund (CERF) (62) Net Position $409.073
(Due to manufacturing and supply chain issues, 2023 vehicle and equipment orders are
scheduled for delivery in 2024)
A) New additions to the Fleet Inventory
• Public Works Street Division Dynapac Asphalt Roller - $6,953
B) Replacements of Fleet Inventory
• Police Department Patrol Cars and Motorcycles - $315,620
• Public Works Stormwater Drainage Fund’s Vactor Truck share in the revised
replacement cost estimate - $86,500
CAPITAL EQUIPMENT REPLACEMENT FUND TOTAL $409,073
(6) Stormwater Drainage Fund (42) Net Position $86,500
(Vactor Truck cost estimate increased by $173,000, which will be shared equally between
the Stormwater Drainage Fund and the Capital Equipment Replacement Fund)
STORMWATER DRAINAGE FUND TOTAL $86,500
(7) Public Improvement Fund (30) Unappropriated Fund Balance $320,157
(Belleview Park Electric Train Replacement funding from the General Fund transfer of
restricted fund balance for the 2022 Metropolitan Football Stadium Tax Refund due to
the sale of the Denver Broncos Team)
PUBLIC IMPROVEMENT FUND TOTAL $320,157
SOURCES OF FUNDS TOTAL $3,717,562
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USE OF FUNDS
(1) General Fund (02) Department Personnel Cost Adjustment $657,326
(Contingency allocation of the Classification and Compensation Study results to departments)
Amount General Fund Department
$ 69,356
$ 25,044
$ 38,594
$ 16,757
$ 32,173
$ 13,689
$ 66,194
$ 37,236
$ 93,046
$ 249,710
$ 15,527
$ 657,326
City Manager’s Office
City Clerk’s Office
Municipal Court
Human Resources Department
Finance Department
Information Technology
Community Development Department
Public Works Department
Police Department
Parks, Recreation, Library and Golf Department
Communications Department
General Fund (02) Total
(2) General Fund (02) Unassigned Fund Balance Use $282,428
A) City Manager’s Office Sustainability Program Division ($44,000)
(Appropriation request to purchase 5 Solar Trash Compactor and place them throughout the
city)
B) City Manager’s Office Sustainability Program Division ($40,000)
(Appropriation request to develop a pilot Green Business Program with 20% of financing from the
City of Sheridan)
C) Communications Department ($45,000)
(Appropriation request for community outreach and engagement efforts pertaining to the
Affordable Housing Campaign and the City newsletters and other notifications through
Utility Bill inserts)
D) Communications Department ($30,000)
(Appropriation request for audio and video communications equipment funded through a
Comcast Grant received in 2023)
E) Public Works Department Traffic Engineering Division ($123,428)
(Appropriation request for seven traffic signal poles that were ordered in 2023 and due to
the 9-11 months manufacturing lead time will be delivered in 2024)
(3) General Fund (02) Intergovernmental Revenue $93,400
(Appropriation request for the $93,400 increase of the Motorola radio and console
communications equipment replacement, which is reimbursed through the Arapahoe County
E911 Authority)
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(5) General Fund (02) PW City Center Property Management Division $1,800,000
(Appropriation request to establish the Common Area Maintenance (CAM) services
formerly managed by the Englewood Environmental Foundation (EEF) before its
dissolution in 2023, which is currently managed through the Public Works Department City
Center Property Management Division.)
GENERAL FUND TOTAL $2,833,154
(6) Capital Equipment Replacement Fund (62) $477,751
(Appropriation request to fund several orders of the City’s Fleet Inventory vehicles and
equipment placed in 2023 that will not be delivered until 2024)
A) New additions to the Fleet Inventory funded by the PRLG Parks Division and Public
Works Street Division for the following:
• PRLG Department Parks Division: 2023 Chevrolet Colorado Truck - $35,000
• PW Department Streets Division: Dynapac Asphalt Roller - $40,631
B) Replacement vehicles and equipment to the Fleet Inventory as follows:
• Police Department: Patrol Cars and Motorcycles - $315,620
• PW Department: Vactor Truck - $86,500
CAPITAL EQUIPMENT REPLACEMENT FUND TOTAL $477,751
(7) Stormwater Drainage Fund (42) $86,500
(Appropriation request to fund the increased cost to replace the Vactor Truck used to
maintain the Stormwater Drainage Utility infrastructure; the increased cost ($173,000) is
shared equally with the Capital Equipment Replacement Fund)
STORMWATER DRAINAGE FUND TOTAL $86,500
(8) Public Improvement Fund (30) $320,157
(Appropriation request to fund the purchase of a portion of the Belleview Park Electric
Train replacement cost; total replacement cost equals $492,550, the balance of $172,393
paid from the Conservation Trust Fund)
PUBLIC IMPROVEMENT FUND TOTAL $320,157
USES OF FUNDS TOTAL $3,717,562
Section 2. The City Manager and the Director of Finance, in accordance with Section 92 and Section 93
of the Englewood Home Rule Charter, are hereby authorized to make the above-listed transfers within the
2024 Budget for the City of Englewood.
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ADOPTED AND APPROVED this 8th day of January, 2024.
Othoniel Sierra, Mayor
ATTEST:
Stephanie Carlile, City Clerk
CLERK’S CERTIFICATION
I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify the above
is a true copy of Resolution No. 2, Series of 2024.
Stephanie Carlile, City Clerk
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