HomeMy WebLinkAbout2024-04-01 (Regular) Meeting Agenda Packet
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1000 Englewood Pkwy - Council Chambers
Englewood, CO 80110
AGENDA
City Council Regular Meeting
Monday, April 1, 2024 ♦ 6:00 PM
Council Dinner will be available at 5:30 p.m.
To view the meeting, please follow this link to our YouTube live stream link: YouTube
1. Study Session Topic
a. City Manager, Shawn Lewis; Deputy City Manager, Tim Dodd; Director of Parks,
Recreation, Library and Golf, Christina Underhill; Human Resources Business Partner,
Hailey Flexter will lead a Council discussion on diversity, equity, and inclusion programs
and concepts in the City of Englewood. 6:00 p.m. to 6:30 p.m.
Direction
Presentation: 5 minutes
Discussion: 25 minutes
1a documents
b. Sustainability Coordinator, Melissa Englund will be present to discuss the Low-Income
Energy Efficiency Outreach Plan Review. 6:30 p.m. to 7:00 p.m.
Information and Direction
Presentation: 15 minutes
Discussion: 15 minutes
1b documents
2. Call to Order
3. Pledge of Allegiance
4. Roll Call
5. Consideration of Minutes of Previous Session
a. Minutes of the Regular City Council Meeting of March 18, 2024.
5a documents
6. Appointments, Communications, Proclamations, and Recognition
a. Recognition of Brewability for being named the #5 Independent Pizzeria in the United
States by OnDeck’s Highest-Rated Independent Restaurant List
7. Recognition of Scheduled Public Comment
Public Comment will begin shortly after 7:00 p.m.
The deadline to sign up to speak for Scheduled Public Comment is Wednesday by 5 p.m., prior
to the meeting, through the City Clerk’s Office. This is an opportunity for the public to address
City Council. There is an expectation that the presentation will be conducted in a respectful
Page 1 of 119
Englewood City Council Regular Agenda
April 1, 2024
Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-
762-2405) at least 48 hours in advance of when services are needed.
manner. Council may ask questions for clarification, but there will not be any dialogue. Please
limit your presentation to five minutes. Written materials for presentation to Council may be
submitted to the City Clerk.
a. Kathleen Bailey, an Englewood resident, will address Council regarding the need for
actual 25-year rain event capacity infrastructure in the upstream half of the south
Englewood Basin.
b. Kayleen Nichols, an Englewood resident, will address Council regarding thanks and
praise.
c. Gary Kozacek, an Englewood resident, will address Council regarding City Council
procedures.
d. Charles Downing, an Englewood resident, will address Council.
8. Recognition of Unscheduled Public Comment
If you would like to sign-up to speak virtually for public comment please visit: Zoom to
register or plan to attend the meeting in person.
If registering to speak virtually, you will receive a unique and personalized invitation by email to
join the meeting. Every speaker who wants to register should sign-up with their own email
address. If you do not have an email address or if you have any questions regarding this
process, please reach out to the City Clerk's Office at CityClerk@englewoodco.gov or call 303-
762-2430.
Citizens may also submit written public comments to the City Clerk's Office at
CityClerk@englewoodco.gov until 12 p.m. the day after the meeting.
This is an opportunity for the public to address City Council. There is an expectation that the
presentation will be conducted in a respectful manner. Council may ask questions for
clarification, but there will not be any dialogue. Please limit your presentation to 3 minutes.
Council Response to Public Comment.
9. Consent Agenda Items
a. Approval of Ordinances on First Reading
i. CB-9 Intergovernmental Government Agreement between Englewood and
Littleton for the South Metro Enterprise Zone
9ai documents
Staff: Director of Community Development, Brad Power; Economic
Development Manager, Darren Hollingsworth
b. Approval of Ordinances on Second Reading.
c. Resolutions and Motions
i. Pirates Cove Food Vendor Contract
Page 2 of 119
Englewood City Council Regular Agenda
April 1, 2024
Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-
762-2405) at least 48 hours in advance of when services are needed.
9ci documents
Staff: Deputy Director of Parks, Recreation and Library, Brad Anderson;
Aquatics Manager, Kris Davison
ii. 2024 Colorado Municipal League Conference travel request
9cii documents
Staff: City Manager, Shawn Lewis
iii. Strong Towns National Gathering travel request
9ciii documents
Staff: City Manager, Shawn Lewis
10. Public Hearing Items
11. Ordinances, Resolutions and Motions
a. Approval of Ordinances on First Reading
b. Approval of Ordinances on Second Reading
i. CB-7 Intergovernmental Agreement with Adams County Health Department for
the Colorado Local Entity Air Network Program
11bi documents
Staff: Sustainability Coordinator, Melissa Englund
c. Resolutions and Motions
i. Public Building Electrification grant
11ci documents
Staff: Sustainability Coordinator, Melissa Englund.
12. General Discussion
a. Mayor's Choice
i. Announcement of a Special Meeting on Monday April 8, 2024
b. Council Members' Choice
13. City Manager’s Report
14. Adjournment
Page 3 of 119
STUDY SESSION
TO: Mayor and Council
FROM: Christina Underhill, Hailey Flexter, Shawn Lewis, Tim Dodd
DEPARTMENT: City Manager's Office
DATE: April 1, 2024
SUBJECT:
Deputy City Manager Tim Dodd, Director of Parks, Recreation and
Library Christina Underhill, and HR Business Partner Hailey
Flexter will be present to lead a Council discussion of diversity,
equity, and inclusion concepts and projects
DESCRIPTION:
Requested by Council Members to discuss and make decisions around diversity, equity, and
inclusion programs and concepts in the City of Englewood
RECOMMENDATION:
Staff recommends that Council review information on Diversity, Equity, and Inclusion (DEI) work
to date and provide feedback on internal DEI work to date and direction as to whether external
DEI efforts should occur.
PREVIOUS COUNCIL ACTION:
Council Retreat (January 22, 2021)- Included the Blueprint for Organizational Success
into the Strategic Plan, thereby including the diversity and inclusion goal
Supplemental Budget #4 (April 19, 2021)- Authorized funding for a DEI Strategic Plan
Presentation on the purpose, background, development, and initial implementation of the
City of Englewood Diversity, Equity, and Inclusion Plan (October 18, 2021)
SUMMARY:
In focus groups held by the City Manager in 2020, staff members noted the importance of a
work culture that supports openness and accessibility. Five task forces, including a Diversity
and Inclusion Task Force, were included to address questions and ideas that arose during focus
group discussions. The Diversity and Inclusion Task Force developed a report with initial
recommendations, which then led to the creation of an internal Diversity, Equity, and Inclusion
(DEI) Committee ("DEI Committee"). The DEI Committee worked with a vendor (The Equity
Project) to develop the City of Englewood DEI Plan ("DEI Plan"), which includes four goals and
12 actions with voluntary initiatives designed to engage staff members who are interested in
participating.
ANALYSIS:
DEI Committee
Page 4 of 119
Made up of employees who volunteered to participate, the DEI Committee formed in 2021 to
engage employees interested in participating in DEI efforts and programing. To date,
approximately 27 employees chose to participate in the DEI Committee which, through 2023,
met on an as-needed basis to develop the DEI Plan with the City's consultant.
DEI Plan
Goal Actions
Staff engagement at all
levels
Establish interest groups (completed)
Engage staff through the establishment of a mentorship
program
Engage staff through participation in events
Empower staff members through training programs
Review of existing policies,
codes, and procedures
Review of the Englewood Municipal Code (part of Title
16) (completed)
Review of the City of the City of Englewood Policy
Manual
Access to information and
services
Review and improve existing language pay program
(Completed)
Ensure compliance with state laws related to
information access on public website (Completed)
Review existing communication platforms and
strategies
Recruitment and retention of
a diverse workforce
Launch of an internship program (Completed)
Review and analyze recruitment strategies
Diversity recruitment strategies and efforts
COUNCIL ACTION REQUESTED:
Staff recommends that Council review information on Diversity, Equity, and Inclusion (DEI) work
to date and provide feedback on internal DEI work to date and direction as to whether external
DEI efforts should occur.
FINANCIAL IMPLICATIONS:
Funds being utilized towards this project were included in the Fiscal Year 2021 budget as part of
2021 Supplemental Budget #4, approved by Council on April 19th, 2021.
CONNECTION TO STRATEGIC PLAN:
Outcome Area: Governance
Goal: Diversity and Inclusion
OUTREACH/COMMUNICATIONS:
As part of the development of the internal DEI Plan, the City's consultant solicited employee
feedback through focus groups and surveys.
ATTACHMENTS:
Council Presentation- DEI Update
City of Englewood Internal DEI Plan
Page 5 of 119
Diversity, Equity, and Inclusion (DEI)
DEI Staff Committee
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Approach
•Internal focus
•Opt-in participation model
•Staff-driven
•Organic
•Focus on accessibility and access
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Background
•Through focus groups in 2020, staff members expressed interest in
having optional diversity, equity, and inclusion programs
•In 2020, five task forces were developed to address challenges
identified through focus groups
•Council provided funding (Supplemental Budget #4 on April 19,
2021) to develop a DEI Strategic Plan
•Staff DEI Committee formed to work with the selected vendor to
develop the DEI Plan
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DEI Committee
•The DEI Committee, made up of employees who volunteered to
participate, was established in 2021 for those employees
interested in participating in DEI programming
•Approximately 27 employees chose to participate in the DEI
Committee
•From 2021-2023, the Committee met periodically to develop the
DEI Plan which was completed in 2023
•Going into 2024, the Committee will meet monthly and track
progress on projects included in the DEI Plan
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DEI Plan- Staff-Led, Internally Focused
Goal Actions
Staff engagement at
all levels
Establish interest group
•Engage staff through the establishment of a mentorship
program
•Engage staff through participation in events
•Empower staff members through training program
Review of existing
policies, codes, and
procedures
Review of the Englewood Municipal Code (part of Title 16)
•Review of the City of Englewood Policy Manual
Access to information
and services
Review and improve existing language pay program
Ensure compliance with state laws related to information
access on public websites
•Review existing communication platforms and strategies
Recruitment and
retention of a diverse
workforce
Launch of an internship program
•Review and analyze recruitment strategies
•Diversify recruitment strategies and efforts
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Questions & Council-Led
Discussion
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2023
DIVERSITY, EQUITY
& INCLUSION PLAN
PURPOSE
The City of Englewood’s Diversity, Equity and Inclusion Plan provides strategies and ideas
to assist the City in instilling diversity, equity, and inclusion as essential parts of policy and
decision making.
ABOUT THIS PLAN
Over the past several years, cities across the United States began to implement diversity,
equity, and inclusion programs designed to meet goals related to recognizing and
acknowledging diversity, equity, and inclusion among staffs and in communities. In 2020 the
City commissioned five internal committees to conduct research, including focus groups, to
research and make recommendations related to best practices to meet needs identified by
employees. One of the taskforces focused on Diversity and Inclusion, which launched during
a time of heightened focus on the need for cities to ensure that different viewpoints, opinions,
and thoughts are being recognized. The task force made five recommendations:
• Joining the Government Alliance on Race and Equity (GARE) and participate in programs
and events;
• Commemorate the celebration of diversity and inclusion related days or months through
flags on city properties and banners in visible locations in the community;
• Incorporate diversity and inclusion themes in painted crosswalks throughout the community;
• Create a City of Englewood employee diversity and inclusion themed book club;
• Eliminate gender references in the City of Englewood administrative policies; and
• Develop diversity and inclusion training and a budget for all City of Englewood employees.
In 2021, staff created a Diversity, Equity, and Inclusion (DEI) Committee to implement
recommendations made by the task force and to develop a plan with other DEI related projects.
Council provided staff with funding to develop a Diversity, Equity, and Inclusion (DEI) strategic
plan, an effort that was coordinated by the DEI Committee. The City issued a request for
proposals, and selected The Equity Project (TEP) to work with the DEI Committee to develop
this plan. Throughout 2022, the DEI Committee worked with TEP to develop this plan which
includes strategies that focus on diversity, equity, and inclusion in the city organized around
four goals:
• Staff engagement at all levels
• Review of the city’s policies and procedures
• Access to information and services
• Welcoming new people to the organization
The plan includes projects that the city hopes to complete by the end of 2024. The DEI
Committee will provide employees with quarterly progress on this plan and, at the end of each
year, provide a detailed report on annual accomplishments.
DIVERSITY
• We cannot fix all of
society’s ills, however
we can take steps
individually and in our
workplace to ensure
that systematic ills
are not condoned or
tolerated
• We acknowledge
that we can improve
diversity in our work
environment
• We acknowledge that
a diverse workplace
benefits everyone
Page 12 of 119
2023 - DIVERSITY, EQUITY & INCLUSION PLAN
During 2023 research and develop a mentorship program for the city to assist with
employees’ connections to increase inclusiveness.
q This goal advances diversity, equity, and inclusion by:
• Strengthening relations and bonds that allow new and existing employees to feel
welcomed
• Allowing the City to include diversity, equity, and inclusion concepts into new
employee orientation and training
• Providing an opportunity for employes to serve as mentors and to gain leadership
experience through serving as a mentor
• Holding events to celebrate diverse groups throughout the year
• Establishing DEI training programs focused on a variety of topics, such as types of
discrimination, microaggressions, becoming an inclusive leader, multigenerational
workforce, and the value of diversity and inclusion in the workforce
COMMITTEE MEMBERS
Diversity, Equity, and Inclusion Committee Members
Dave Lewis, Chair
Christina Underhill,
Executive Sponsor
Alexa Hahn-Dunn
Alexandra Conner
Ames Stenson
Angela Smith
Tim Dodd
Shawn Lewis
Christian Contos
Jeff Wenda
Kennetha Julien
Madeline Hinkfuss
Melissa Englund
Nancy Fenton
Ryan Hunnicutt
Sam Watson
Shannon Harney
Sherry Martin
GOAL 1: STAFF ENGAGEMENT AT ALL LEVELS
Action
Create a proposal for a
mentorship program and
receive buy-in from City
leadership
Implement mentorship
program
Deliverable Date
Quarter four of 2023
Second quarter of 2024
Approximate Cost
No additional funding
needed
No additional funding
needed
Strategy 1.1: Engage staff through the establishment of a mentorship program
Action
Develop a formal structure
in the Human Resources
Department to allow for the
creation of an affinity group
program
Launch affinity group
program
Deliverable Date
Fourth quarter of 2023
First quarter of 2024
Approximate Cost
No additional funding
needed
$10,000 if available (A
proposal to develop this
program at no additional cost
will also be developed)
Strategy 1.2: Bring together different groups of employees through the establishment of
an affinity group program
EQUITY
• Equity promotes
justice, impartiality,
and fairness within the
procedures, processes,
and distribution of
resources within our
workplace
• Equity means that
al persons are paid
commensurate with
their job duties and
performance regardless
of their race, sex, age or
other personal factors
• Equity means all
persons are provided
with resources to
succeed at and engage
in their job
• Equity means
opportunities for job
growth and career paths
are provided equally
to everyone with a
focus on merit and not
privilege
Page 13 of 119
2023 - DIVERSITY, EQUITY & INCLUSION PLAN
EVENT SPOTLIGHT – Martin Luther King, Jr. Day Parade
The City of Englewood actively participates in the City of Denver’s Martin Luther King, Jr.
Day Marade. Held each January in downtown Denver, the only one of its kind in the nation,
is both a march and parade. It celebrates success and recognition of all the work still to
be done to advance civil rights and equality and has grown to be one of the largest Martin
Luther King, Jr. Day celebrations in the country. In 2023, the DEI Committee organized the
City of Englewood’s participation in this event and plans to do so in future years.
Action
Establish a calendar of
events throughout the year
to recognize and celebrate
diverse groups
Deliverable Date
Third quarter of 2023
Approximate Cost
No additional funding
needed
Strategy 1.3: Engage staff through participation in events
Action
Engage The Equity Project
to provide staff training, as
included in the City’s contract
with TEP
Host Lunch and Learn
sessions on DEI topics
Include DEI training
initiatives in the HR
Department’s training
program, which is currently in
development
Provide specialized training
opportunities on DEI topics
as requested and as funds are
available
Deliverable Date
Third quarter of 2023
Second quarter of 2023
First quarter of 2024
Third quarter of 2023
Approximate Cost
$12,000 (included in existing
contract and appropriation)
$500
No additional funding
needed
$10,000
Strategy 1.4: Empower staff members through training programs
To create a more inclusive working environment, by the end of the first quarter 2023, the
City Policy manual will be reviewed by a committee which has a DEI member assigned and
distributed to city team members. The committee will evaluate and revise policies and
language to be more inclusive and equitable for city staff, eliminating biases associated
with race, ethnicity, nationality, class, caste, religion, belief, sex, gender, language,
sexual orientation, employment, age, veteran status, health, or additional identity
status an employee may have. Review the Municipal Code to ensure inclusionary zoning,
development, building code (ICC) are affordable and accessible for all socioeconomic
demographics, all biases are removed, and definitions are updated to be inclusive of
all demographic groups. These biases include, but are not limited to: race, ethnicity,
nationality, class, caste, religion, belief, sex, gender, language, sexual orientation,
employment, age, veteran status, health, or additional identity status an employee may
have. A representative of the committee will participate on any technical review committee
to provide a DEI lens. Revisions to the Municipal Code will be reviewed, updated, and
presented to the public for comment for comment.
GOAL 2: REVIEW EXISTING POLICIES, CODES, AND PROCEDURES
Page 14 of 119
2023 - DIVERSITY, EQUITY & INCLUSION PLAN
q This goal will address inconsistencies in city policies regarding equity and inclusion by:
• Addressing pay inequity, gender bias, and streamlining policies as they relate to
individual identifiers;
• Addressing much needed changes for affordable housing, growth, development,
sustainability, and inclusion; and
• Taking a comprehensive approach to reviewing existing policies and procedures.
Action
Develop a draft of revised
policies for review by the
city’s leadership team
Submit a draft of revised
policies to review for
consistency and accuracy
with new or revised state and
federal legislation
Adopt and implement new
policies and ensure inclusion
in new employee orientation
Develop and implement
a new, inclusive policy
review process that includes
members of the DEI
Committee
Deliverable Date
Fourth quarter of 2023
Fourth quarter of 2023
First quarter of 2024
Third quarter of 2023
Approximate Cost
No additional funding
needed
No additional funding
needed
No additional funding
needed
No additional funding
needed
Strategy 2.1: Review the City of Englewood Policy Manual
Action
Complete Title 16 review and
present to Council
Launch a discussion about
the larger comprehensive
plan
Deliverable Date
First quarter of 2024
Third quarter of 2023
Approximate Cost
No additional funding
needed
No additional funding
needed
Strategy 2.2: Review the Municipal Code
The city seeks to provide equitable access to everyone, regardless of human ability and
experience. In 2022, the city launched a language pay program to provide stipends to
employees who were fluent in another language and willing and able to translate the written
and oral word. Also in 2022, the city began efforts to ensure early compliance with a new
state law requiring all documents posted on the city’s website to be accessible.
q This goal seeks to improve access to city information and services by:
• Offering services and information in different languages
• Communicating information on a variety of ways and through a variety of platforms
• Complying with state and federal laws relative to access to information on public
websites
GOAL 3: ACCESS TO INFORMATION AND SERVICES
INCLUSION
• Inclusion is a welcoming
culture for all in every
space, interaction, and
at all levels
• Inclusion means a
person can be their
authentic self in the
workplace
• Inclusion means there
is transparency in
our decision making,
hiring, and promotion
processes
• Inclusion means we
make an effort to
understand another
person’s perspective
when we disagree
• Inclusion means
our employee
standards, policies,
and opportunities are
updated routinely to
ensure all voices are
heard
Page 15 of 119
2023 - DIVERSITY, EQUITY & INCLUSION PLAN
Action
Conduct an analysis of the
city’s existing language pay
program, launched in 2022
Implement modifications to
the language pay program
Deliverable Date
Fourth quarter of 2023
First quarter of 2024
Approximate Cost
No additional funding
needed
No additional funding
needed
Strategy 3.1: Review and improve existing language pay program
Action
Explore new and/or different
communication tools to
continue to reach broad
audiences
Implement the use of
new and/or different
communication tools to
continue to reach broad
audiences
Deliverable Date
Fourth quarter of 2023
First quarter of 2024
Approximate Cost
No additional funding
needed
No additional funding
needed
Strategy 3.2: Review existing communications platforms and strategies
Action
Complete manual testing
of the main city’s website
and the South Platte
Renew website, and add
the remediation plan to the
Accessibility plan
Complete the remediation
plan and train all staff on
accessibility by the end
of 2023 and maintain
compliance
Implement a process
to continuously ensure
compliance
Receive WCAG2.1 Level AA
compliance for all external
digital services
Deliverable Date
Second quarter of 2023
Fourth quarter of 2023
First quarter of 2024
Third quarter of 2024
Approximate Cost
No additional funding
needed
No additional funding
needed
No additional funding
needed
No additional funding
needed
Strategy 3.3: Ensure compliance with state laws relative to access to information on public
websites and reach WCAG 2.1 Level AA compliance on all external digital services
DIVERSITY
• We cannot fix all of
society’s ills, however
we can take steps
individually and in our
workplace to ensure
that systematic ills
are not condoned or
tolerated
• We acknowledge
that we can improve
diversity in our work
environment
• We acknowledge that
a diverse workplace
benefits everyone
Page 16 of 119
2023 - DIVERSITY, EQUITY & INCLUSION PLAN
q This goal seeks to improve our recruitment strategies and processes, such as diversifying our
approach to recruitment and removing biases from the hiring process.
GOAL 4: RECRUITMENT AND RETENTATION OF A DIVERSE WORKFORCE
Action
Launch the recruitment for
a new internship program,
with focused recruitment to
various groups
Engage interns in at least one
DEI focused lecture/ training
during their time with the city
Deliverable Date
First quarter of 2023
Third quarter of 2023
Approximate Cost
$70,000 (included in the 2023
budget)
No additional funding
needed
Strategy 4.1: Launch an internship program across city departments
Action
Develop guidance and
training for hiring managers
that focuses on addressing
bias in the hiring process
Review and write standard
interview questions, with
attention to eliminating bias
Deliverable Date
First quarter of 2024
First quarter of 2024
Approximate Cost
No additional funding
needed
No additional funding
needed
Strategy 4.2: Review and analyze recruitment strategies
Action
Develop a list of diverse
organizations with job
posting boards
Develop a list of diverse
organizations with job fairs
and recruitment events open
to the city
Begin posting jobs on a
variety of diverse job posting
boards and attending
recruitment events
Deliverable Date
Fourth quarter of 2024
Fourth quarter of 2024
Fourth quarter of 2024
Approximate Cost
$12,000 (for job posting fees)
Approximately $3,000
Included in preceding items
needed
Strategy 4.3: Diversify recruitment strategies and efforts
EQUITY
• Equity promotes
justice, impartiality,
and fairness within the
procedures, processes,
and distribution of
resources within our
workplace
• Equity means that
al persons are paid
commensurate with
their job duties and
performance regardless
of their race, sex, age or
other personal factors
• Equity means all
persons are provided
with resources to
succeed at and engage
in their job
• Equity means
opportunities for job
growth and career paths
are provided equally
to everyone with a
focus on merit and not
privilege
Page 17 of 119
2023 - DIVERSITY, EQUITY & INCLUSION PLAN
Accessibility - The extent to which a space is readily approachable and usable by everyone.
A space can be described as a physical or literal space, such as a facility, website, conference
room, office, or bathroom; or a figurative space, such as a conversation or activity.
Culture - Languages, customs, beliefs, rules, arts, knowledge, and collective identities and
memories developed by members of all social groups that make their social environments
meaningful.
Diversity - In the DEI context, the range of human differences which may include, but not
limited to, race, ethnicity, gender, gender identity, sexual orientation, age, social class, physical
ability or attributes, religious or ethical values system, national origin, and political beliefs.
Equality - Efforts to treat everyone the same or to ensure that everyone has access to the same
opportunities
Equity - Ensuring that access, resources, and opportunities are provided for all to succeed,
develop, grow and achieve while also acknowledging that there are barriers faced by certain
groups that create imbalances. As not everyone comes from the same starting point, equity
recognizes that there is a need to adjust practices to meet people where they are.
Inclusion - A (workplace) culture that is welcoming to all people regardless of how they
identify. An inclusive workplace ensures that each individual feels like they are part of the
collective and that each member is given the same opportunities.
GLOSSARY
INCLUSION
• Inclusion is a welcoming
culture for all in every
space, interaction, and
at all levels
• Inclusion means a
person can be their
authentic self in the
workplace
• Inclusion means there
is transparency in
our decision making,
hiring, and promotion
processes
• Inclusion means we
make an effort to
understand another
person’s perspective
when we disagree
• Inclusion means
our employee
standards, policies,
and opportunities are
updated routinely to
ensure all voices are
heard
Page 18 of 119
STUDY SESSION
TO: Mayor and Council
FROM: Melissa Englund
DEPARTMENT: City Manager's Office
DATE: April 1, 2024
SUBJECT: Low-Income Energy Efficiency Outreach Plan Review
DESCRIPTION:
Low-Income Energy Efficiency Outreach Plan has been completed and ready to be reviewed by
City Council.
RECOMMENDATION:
Staff recommends that Council review and provide feedback on the Low-Income Energy
Efficiency Outreach Strategy ("outreach strategy.")
PREVIOUS COUNCIL ACTION:
March 31, 2022- Approval of 2022-2025 City of Englewood Strategic Plan
August 1, 2022- Approval of Quarter Two, 2022 Strategic Plan update brought to Council
December 12, 2022- Quarter Three, 2022 Strategic Plan update brought to Council
September 11, 2023- Strategic Plan update provided to Council
January 27, 2024- City Council Retreat
March 4, 2024 - Approval of Strategic Plan Update
SUMMARY:
In response to a project in the Strategic Plan to create a "Low-Income Energy Efficiency
Outreach Strategy," city staff compiled background research, resident surveys, and stakeholder
interviews into a synthesized action strategy to address the energy burden low-income
Englewood residents are facing. This strategy also looks at, and takes into consideration, what
other communities are doing throughout the Front Range to address this challenge.
ANALYSIS:
Energy Burdens
One of the main goals of creating and implementing a low-income energy efficiency outreach
strategy is to alleviate the energy burden for low-income Englewood residents. Energy burden is
when a household spends more than 6% of its income on energy bills. Improving energy
efficiency for the city’s most vulnerable and in-need families is a crucial step in not only
increasing community well-being, but ensuring an equitable and affordable Englewood.
Page 19 of 119
Energy Burdens Faced by Englewood Community Members
When looking at the City of Englewood energy burden based on percentage of state median
income (SMI), the data provided by the Department of Energy shows those residents making 0-
30% of the median state income spend 8% of their income on energy bills, which is 8x higher
than those earning 100% of the SMI. When further analyzed based on those who fall between
0-30% of SMI and building type, those in a one-unit attached home have as high as a 10%
energy burden, with one-unit detached homes going up to 9%.
Referencing the program participation chart found on page 11 of the strategy, the reader sees
that the City of Englewood has low participation in all programs outside of the E3 program (and
undecided for Mile High Youth Corps as overall data was unavailable from the organization).
The Colorado Affordable Residential Energy (CARE) program has the lowest participation with
just one home served in 2022, yet is the program with the highest income eligibility of all the
programs. Referencing the City of Westminster case study on page 10 of the strategy,
Westminster similarly had one home served in the past until they joined with Energy Outreach
Colorado in a partnership to increase outreach, resulting in $46,000 Xcel Energy rebates
unlocked for Westminster residents in 2022 and $52,000 in 2023.
Renters challenge: approximately 80% of Englewood’s low-income households live in rental
units, compared to 20% that own their own home, and 15% of Englewood's low-income families
live in a multifamily building. In many rental situations, it is not financially conducive to the
landlord to pay to improve the energy efficiency of a property if the tenants pay the utility bill,
leaving the tenants with sometimes dated and energy-draining technologies. This is an example
of the landlord-tenant split incentive, which occurs when one party (typically the owner) pays for
energy improvements while the other party (the tenant) receives the benefits of reduced utility
costs and can act as a barrier to implementing energy efficiency improvements in rental
properties.
This is somewhat changing for larger multifamily buildings because of a new law, HB21-1286,
that requires Colorado’s largest buildings to first measure and report their energy use and then
gradually reduce it to hit certain targets. Failure to do so will result in recurring fines.
Outreach and surveys identified that:
80% of those surveys never used available energy efficiency programs, largely due to
them being unaware of the programs
Residents are unsure if they are eligible for available energy efficiency programs
When asked how the city can improve in helping connect residents with available
programs residents answered: better and/or increased communications of available
programs (44%); send direct mail (31%); and send out emails (25%).
After assessing the data gathered and feedback from residents and stakeholders, the following
goals, actions, and targets were crafted:
GOALS ACTIONS TARGETS
Leverage and strengthen
partnerships with local
Provide and/or secure
funding to partner with
industry non-profit(s) in
Complete by Q4 2025
Page 20 of 119
serving non-profits
around energy assistance
and efficiency.
order to increase energy
efficiency retrofits
completed in Englewood.
Increase resident
participation in current
low-income energy
efficiency programs.
Annually track Englewood
low-income energy
efficiency program
participation to help gauge
what actions are working
and what strategies need
to pivot.
See a year-over-year
increase in Englewood
participation in energy
efficiency programs.
Work with Englewood
mobile home communities
to coordinate outreach
around current energy
efficiency offerings that suit
their needs.
Conduct at least one
outreach effort a year.
Utilizing the publicly
available Building
Performance Colorado
(BPC) map, assess which
multi-family buildings are
currently not in compliance
with the BPC standards.
Create outreach plan with
Xcel Energy for those
locations on available
multifamily energy
efficiency program.
Reach 100% compliance
of multi-family buildings
50,000 square feet or
more are with the state’s
building
performance standards
by 2030.
Work with Xcel Energy
conduct outreach of their
multifamily building
efficiency program,
specifically multifamily
buildings under 50,000
square feet or less that are
exempt from the state’s
building performance
standards.
Complete assessment of
eligible buildings in
Englewood by Q4 2024
Initiate specific education
and outreach campaigns
for different housing
types.
[Listed in the Sustainability
Plan] Continue to develop
and improve the E3
Ensure continued 100%
participation rate in the
Englewood Energy
Page 21 of 119
program. Efficient (E3) program.
Have a recognized energy
efficiency partner
specialized in low-income
programs attend
Englewood events to
educate and encourage
residents to participate in
available programs.
Minimum of two events a
year
Promote landing page on
city website that lists all
available energy efficiency
programs for residents to
take advantage of.
At least once a year
Update and post income
eligibility requirements for
different energy efficiency
programs on city social
media channels.
Update annually;
post at least once a year
Include
Make finding information
on available energy
efficiency programs easy,
accessible, and frequent to
Englewood residents.
Include information on
energy efficiency programs
in the Englewood
magazine and newsletter.
At least once a year
Throughout the process of creating this plan, multiple actions have already been taken to help
advance outreach around residential energy efficiency programs:
A residential energy efficiency programs page is now live on the City of Englewood
website that lists income eligibility for each program (pending 2024 income eligibility
update)
A residential energy efficiency program utility bill insert (March 2024)
Multiple social media posts and e-newsletter pieces around available energy efficiency
programs
Secured Arapahoe County Weatherization Assistance Program (WAP) as a tabled
vendor at the upcoming Earth Day Celebration event.
COUNCIL ACTION REQUESTED:
Staff recommends that Council review and provide feedback on the outreach strategy.
Page 22 of 119
FINANCIAL IMPLICATIONS:
A majority of the goals and actions listed in the Low-Income Energy Efficiency Outreach
Strategy are either no to low-cost items, such as costs via printing materials. The one goal that
comes with a financial implication is the goal to, "Provide and/or secure funding to partner with
industry non-profit(s) in order to increase energy efficiency retrofits completed in Englewood."
The City could accomplish this goal through grant funding, such as through the Supplemental
Environmental Project (SEP) funds, which has funded projects similar to this before.
CONNECTION TO STRATEGIC PLAN:
Accomplishes a project found under the Energy goal under the Sustainability priority area,
specifically to, "Create energy efficiency outreach and education plan/ strategy around reaching
low-income areas to alleviate energy burden." Also helps progress a project in development
under the Energy goal to, "Investigate ways to help renters benefit from energy efficiency
upgrades and retrofits." Increasing energy efficiency in buildings also helps progress the
following metric listed in the Strategic Plan to see a "% reduction in energy use in residential
buildings" and "% reduction in carbon emissions."
OUTREACH/COMMUNICATIONS:
Stakeholder interviews were conducted with the following organizations to understand
the history of Englewood's relationship with that organization as well as to collect
baseline data: Energy Outreach Colorado, Mile High Youth Corps, Arapahoe
Weatherization Assistance Program, GRID Alternatives, Innovative Housing Concepts,
and the Energy Efficient Englewood (E3) program administrator.
Resident surveys were conducted at two Neighborhood Nights events at parks located in
or near census blocks with a high percentage of low-income residents (Cushing and
Baker Park) as handed out during the door-to-door outreach. Surveys were in both
English and Spanish. There were 22 survey responses.
Door-to-door outreach was conducted in a majority of the mobile home parks in
Englewood where residents received the same energy efficiency survey as residents at
the Neighborhood Nights event.
Plan draft review was conducted by the Sustainability Commission on November 14,
2023
ATTACHMENTS:
Low Income Energy Outreach Plan Presentation
Low-Income Energy Efficiency Strategy.
Page 23 of 119
Low-Income Energy Efficiency
Outreach Strategy
Presented By
Mel Englund, Sustainability Coordinator
April 1, 2024
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Agenda
•Strategic Plan Connection
•The Problem and Goal
•Strategy Development Process
•Englewood Program Participation
•Resident Outreach
•Rental /Multifamily
•Goals, Actions, Targets
•Progress Thus Far
•Questions?
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Strategic Plan Connection
•Energy Goal
•Project: "Create energy efficiency outreach and education plan/ strategy
around reaching low-income areas to alleviate energy burden."
•Project in Development: "Investigate ways to help renters benefit from
energy efficiency upgrades and retrofits."
•Metric:
•% reduction in energy usage in residential buildings
•% reduction in carbon emissions
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The Problem: The Energy Burden
•Energy Burden: When a
household spends more
than 6% of its income on
energy bills.
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City of Englewood’s Energy Burden
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The Goal of This Outreach Strategy
•Alleviate the energy burden by improving
household energy efficiency for the city’s
low-income households.
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Strategy Development Process
BACKGROUND RESEARCH STAKEHOLDER
ENGAGEMENT
FEEDBACK
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Englewood’s Program Participation 2022
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Comparing Income Eligibility (2023)
Household Size Maximum Gross
Annual Income
One $34,560
Two $45,192
Three $55,824
Four $66,468
Five $77,100
Six $87,732
Seven $89,724
Household Size Maximum Gross Annual
Income
One $69,520
Two $79,440
Three $89,360
Four $99,280
Five $107,280
Six $115,200
Seven $123,120
Eight $131,120
Arapahoe Weatherization
Assistance Program
Colorado’s Affordable Residential
Energy (CARE) Program
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Resident Outreach
•Residential Energy Efficiency Survey
•In English and Spanish
•Tabled at Two Neighborhood Nights
Events
•Cushing
•Baker
•Mobile Home Door-To -Door
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Survey Results
•80% of the 22 respondents said they had never
utilized one of the mentioned energy efficiency
programs.
•Q: If you have not utilized any of the listed
energy efficiency programs, what reason(s)
made you not want to participate in them?
*One resident used Arapahoe WAP but marked that they did not know
about all the other programs.
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Survey Results
How could the city improve in helping you
connect with energy efficiency programs / utility
bill assistance programs?
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The Importance and Challenge of Rentals
~ 80% of Englewood’s low-income
households live in rental units,
compared to 20% that own their own
home.
Landlord-Tenant Split Incentive: When
one party (typically the owner) pays
for energy improvements while the
other party (the tenant) receives the
benefits of reduced utility costs and
can act as a barrier to implementing
energy efficiency improvements in
rental properties.
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H.B. 21-1286
•Requires Colorado’s largest buildings
(50,000 square feet or more)to meet
certain energy or greenhouse gas
reduction targets
•Buildings that do not comply will be
fined, which means it may no longer be
financially conducive or legal for large
building owners to delay energy efficient
upgrades.
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Goals, Actions, Targets
GOAL ACTION TARGET
Leverage and strengthen
partnerships with local
serving non-profits around
energy assistance and
efficiency.
Provide and/or secure
funding to partner with
industry non-profit(s) in
order to increase energy
efficiency retrofits
completed in Englewood.
Complete by Q4 2025
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Goals, Actions, Targets
GOAL ACTION TARGET
Increase resident
participation in current
low-income energy
efficiency programs.
Annually track
Englewood low-income
energy efficiency
program participation to
help gauge what actions
are working and what
strategies need to pivot.
See a year-over-year
increase in Englewood
participation in energy
efficiency programs.
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9
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9
Goals, Actions, Targets
GOAL ACTION TARGET
Initiate
specific
education and
outreach
campaigns for
different
housing
types.
Work with Englewood mobile home
communities to coordinate outreach
around current energy efficiency offerings
that suit their needs.
Conduct at least
one outreach effort
a year.
Utilizing the publicly available Building
Performance Colorado (BPC) map, assess
which multi family buildings are currently
not in compliance with the BPC standards.
Create outreach plan with Xcel Energy for
those locations on available multifamily
energy efficiency program.
Reach 100%
compliance of
multi-family
buildings 50,000
square feet or more
are with the state’s
building
performance
standards by 2030.Pa
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9
Goals, Actions, Targets
GOAL ACTION TARGET
Initiate
specific
education and
outreach
campaigns for
different
housing
types.
Work with Xcel Energy conduct outreach of
their multifamily building efficiency program,
specifically multifamily buildings under
50,000 square feet or less that are exempt
from the state’s building performance
standards.
Complete
assessment of
eligible buildings
in
Englewood by
Q4 2024
[Listed in the Sustainability Plan] Continue to
develop and improve the E3 program.
Ensure continued
100%
participation rate
in the Englewood
Energy Efficient
(E3) program.
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9
Goals, Actions, Targets
GOAL ACTION TARGET
Make finding
information
on available
energy
efficiency
programs
easy,
accessible,
and frequent
to Englewood
residents.
Have a recognized energy efficiency partner
specialized in low-income programs attend
Englewood events to educate and encourage
residents to participate in available programs.
Minimum of
two events a
year
Promote landing page on city website that lists
all available energy efficiency programs for
residents to take advantage of.
At least once a
year
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1
9
Goals, Actions, Targets
GOAL ACTION TARGET
Make finding
information
on available
energy
efficiency
programs
easy,
accessible,
and frequent
to Englewood
residents.
Update and post income eligibility requirements
for different energy efficiency programs on city
social media channels.
Update
annually;
post at least
once a year
Include information on energy efficiency
programs in the Englewood magazine and
newsletter.
At least once a
year
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Progress Thus Far
Residential Energy Efficiency Page LIVE
Residential energy efficiency informational utility bill insert (March 2024)
Multiple social media posts, e-newsletters
Arapahoe Weatherization to come to Earth Day Celebration
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Questions?
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LOW-INCOMEENERGY
OUTREACH STRATEGY
EFFICIENCY
2024
Page 46 of 119
TABLE OF CONTENTS
Introduction1.
The Energy Burden2.
Case Study: Denver Healthy Homes Program3.
Strategy Development Process4.
Outreach5.
Available Energy Programs6.
Case Study: The City of Westminster and Energy Outreach
Colorado Partnership
7.
Case Study: Colorado WAP Electrification of Eagle County
Mobile Homes
8.
Englewood’s Program Participation (2022)9.
Feedback from the Community10.
The Importance and Challenge of Multifamily Energy Efficiency11.
Case Study: The City of Boulder's SmartRegs Program12.
Englewood's Strategy13.
Conclusion14.
Acknowledgments15.
Works Cited16.
Appendix A17.
Page 47 of 119
Residential
Premise
Count
kWh Electricity
Usage
Thousands of Therms
Gas Usage
2015 (Baseline)15,155 95,995,465 6,890,095
2022 16,328 99,925,036 7,194,519
Difference 1,173 3,929,571 304,424
Percent Difference 7.7%4.1%4.4%
INTRODUCTION
In 2023, the City of Englewood’s Sustainability Plan was updated with an additional
project underneath the “Energy” goal to “Create an energy efficiency outreach and
education plan/ strategy around reaching low-income areas to alleviate energy burden.”
Improving energy efficiency for the city’s most vulnerable and in-need families is a crucial
step in not only increasing community well-being, but ensuring an equitable and
affordable Englewood.
This strategy also helps the city progress its 2017 Energy Action Plan, which as of
2022, is falling short of reaching its residential energy reduction goal of reducing
residential energy usage by .5% annually through 2030.
What’s causing the increase? Population growth is a significant driver, with new
Englewood residential premises since 2015 accounting for ~5.6 million kWh, which
means growth was responsible for about 6% of electricity usage. Electricity use per
premise, however, has gone down, from ~6300 kWh/premise to about ~6100
kWh/premise. While population growth poses a hurdle to decreasing a community’s
overall energy usage, there are examples of communities accomplishing this, such as
Louisville, CO seeing a 7% increase in premises and a 4% decrease in energy use as
well as Westminster, CO seeing an 8% increase in premises and a 2% decrease in use
(Data provided by Xcel Energy 1/2024).
1
Above data provided by Xcel Energy 1/2024
Page 48 of 119
It is important to note that while this is an outreach strategy to address energy efficiency
for low-income households, the creation of this plan is not implying that low-income
households are the reason for this increase in energy use for Englewood or even that lower
income households are the main energy users. Low-income households do, however, pay
more than their higher income neighbors on energy ($1.24 energy per square foot for
insecure households vs $.98 per square foot for non-energy insecure households)
(Residential Energy Consumption Survey, 2020). It is this inequality that this plan is taking
steps to remedy.
This plan is also aiming to to help the City of Englewood take advantage of a historical
funding moment in history. In 2022, the Inflation Reduction Act (IRA) passed, which
included within it $8.8 billion set aside in rebates for home energy efficiency and
electrification projects. With this unprecedented funding, there has never been a better
time than now to spend time and effort increasing energy efficiency within Englewood as
the funding is there.
This plan includes the city’s own energy burden statistics, Englewood’s participation with
available energy efficiency programs, case studies from other communities on this topic,
and Englewood’s low-income energy efficiency outreach strategy, which will ultimately
help Englewood progress its vision to advance our community together.
2
Page 49 of 119
One of the main goals of creating and implementing a low-income energy efficiency
outreach strategy is to alleviate the energy burden for low-income Englewood
residents. One common definition of an energy burdened household is when it spends
more than 6% of its income on energy bills (Drehobl et al.). There are many drivers of
high energy burdens:
Physical: housing characteristics, old and inefficient appliances, etc.
Socioeconomic: access to livable wages
Policy: energy codes and standards, availability of federal, state, or local aid
programs, etc.
Behavioral: split incentives between landlord and tenants, limited knowledge
or access to information on efficiency programs, etc.
Geographical: energy demands based on local climate conditions and weather
events
THE ENERGY BURDEN
QUANTIFYING ENERGY BURDEN
Not Burdened: <4 percent gross household income spent on energy needs.
Energy Stressed: 4-6 percent gross household income spent on energy needs.
Energy Burdened: 7-10 percent gross houshold income spent on energy needs.
Energy Impoverished: >10 percent gross household income spent on energy
needs.
3
According to the Low-Income Energy Affordability Data (LEAD) tool developed by the U.S.
Department of Energy and the National Renewable Energy Lab, the City of Englewood as
a whole has an average energy burden of 1%, compared to a statewide average of 2%
(DOE, n.d.). This overall statistic, though, masks the on-the-ground realities of
Englewood’s most vulnerable populations. This is apparent when the data is broken down
further, groups most vulnerable to energy costs are revealed, as you can see in the tables
on the next page.
Page 50 of 119
Electric Gas
0%-30%30%-60%60%-80%80%-100%100%0
1
2
3
4
5
6
Electric Gas
1 Unit Detached
1 Unit Attached
2 Units
3-4 Units
5-9 Units
10-19 Units
20-49 Units
50+ Units
Mobile/Trailer
0
1
2
3
4
5
6
7
When looking at the energy burden based off of percentage of state median income (SMI),
the data shows those residents making 0-30% of the median state income spend 8% of
their income on energy bills, which is 8x higher than those earning 100% of the SMI. When
further analyzed based on those who fall between 0-30% of SMI and building type, those
in a one-unit attached home have as high as a 10% energy burden, with one-unit detached
homes going up to 9%.
Area Median Income (AMI)Percent Energy Burdened (%)CITY OF ENGLEWOOD ENERGY BURDEN BY AMI
BUILDING TYPE
Percent Energy Burdened (%)
ENERGY BURDEN BY BUILDING TYPE FORCITY OF ENGLEWOOD 0-30% AMI
4
Page 51 of 119
The Healthy Homes Program is provided by the City and County of Denver Office of
Climate Action, Sustainability & Resiliency (CASR), and administered by Energy Outreach
Colorado (EOC). The program works with income-qualified, climate-vulnerable households
to reduce energy bills, greenhouse gas emissions, and exposure to pollutants while
improving indoor air quality. The program is open to renters, single-family homeowners,
townhomes, duplexes, or mobile homes.
Over the next three years, this new program (2022) is aiming to cover the full cost and
effort of assessing and then retrofitting 200 low-income Denver households to be free of
air pollutants and health hazards like mold, asbestos, radon, pests, dusty duct systems,
and fossil fuel combustion byproducts, followed by full energy efficiency upgrades like
better insulation and all-new high-efficiency electric appliances (heat pumps, heat pump
water heaters, induction stoves, etc.). Finally, the program provides the homes with a
community solar subscription to eliminate most of the remaining energy bills. The program
will work with healthcare providers, like Denver Health and Colorado's Children's Hospital,
to find especially vulnerable individuals to poor air quality (Brasch, 2022).
Although typically the cost for providing such comprehensive services would be quite high,
the providers are combining state “pre-weatherization” funding, regular weatherization
funding, new federal incentives, utility rebates, and other sources to make the whole
program affordable and replicable.
This program is especially notable because it tackles the overlapping nature of these
problems. For instance, many homes are ineligible for weatherization until they fix mold
and asbestos problems; many houses won’t see the benefits of new heating and cooling
systems if the conditioned air quickly leaks out of the house; and many households don’t
have the time, money, or know-how to even know where to start.
CASE STUDY:DENVER HEALTHY HOMES PROGRAM
5
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BACKGROUND RESEARCH:
The US Department of Energy (DOE) partnered with state and local governments to create
the Clean Energy for Low-Income Communities Accelerator (CELICA) to help lower energy
bills for low-income communities. CELICA provides valuable resources that Englewood
used to create this strategy. First, the city filled out the CELICA Community Assessment
and Barriers Analysis (U.S. Department of Energy, n.d), which helped Englewood gather all
needed information to begin this strategy, such as listing out all current low-income energy
efficiency program offerings as well as helping to identify top energy-burdened
demographics via the Department of Energy’s Low-Income Energy Affordability Data
(LEAD) tool.
Analysis of other communities' energy efficiency programs and offerings was conducted by
the city's intern in 2022 and continued on by the city’s Sustainability Coordinator.
The city’s Sustainability Coordinator then did an analysis of current energy efficiency
programs and the city’s participation and historical relationship with those programs.
STAKEHOLDER ENGAGEMENT:
Interviews were conducted with relevant stakeholders, which included: Arapahoe County's
Weatherization Assistance Program, Energy Outreach Colorado, Mile High Youth Corps,
GRID Alternatives, Innovative Housing Concepts, and Englewood residents.
FEEDBACK:
The draft version of this strategy was reviewed by the city's Sustainability Commission,
relevant stakeholder groups, and internal leadership.
STRATEGY DEVELOPMENT PROCESS
6
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OUTREACH
It was imperative that the city receive direct feedback from Englewood residents around
this outreach strategy to be successful. The city's Sustainability Coordinator tabled at two
Neighborhood Night events located in or near lower income census blocks (Cushing Park
and Baker Park). At these events, residents were offered a $10 Nixon's Coffeehouse gift
card if they were willing to complete an energy efficiency survey, which was offered in
both English and Spanish. To review the survey questions, go to Appendix A.
Additionally, the Sustainability Coordinator, Neighborhood Resources Program Manager,
and Public Information Officer conducted direct door-to-door outreach to five of the seven
mobile home parks located in Englewood. Residents in these communities were given free
resources including items such as a reusable bag and LED bulb kit. Additionally, residents
had the option to take the energy efficiency survey mentioned above and received a $10
Nixon's Coffeehouse gift card as well.
Results are analyzed on page 12 and 13.
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ASSESSMENT AND RETROFIT PROGRAMS
Energy Efficient Englewood (E3)
Offers grants to low and moderate-income Englewood homeowners. The grants are up to a
maximum of $8,000 per household for energy efficiency upgrades as determined by a free
energy audit. The grant requires a 20% match from the homeowner; however, if the
homeowner does not have the required match then a declining lien may be available.
Arapahoe County Weatherization Assistance Program (WAP)
A free professional audit for low-income homes to determine what energy-conserving
updates or installations will keep the home cooler in the summer, warmer in the winter and
lower utility bills. This program provides long-lasting efficiency improvements, such as
sealing air leaks, furnace replacements, refrigerator trade-ins, and possible solar
installations.
Colorado's Affordable Home Energy (CARE) Program
This program is run through Energy Outreach Colorado and focuses on a home’s energy
efficiency, which is a crucial component to overall energy costs and comfort during the
hottest and coldest months of the year. This program offers energy audits, energy
conservation education, upgrades such as LED light bulbs, low-flow fixtures, Energy Star
refrigeration, air sealing, insulation, and HVAC services.
Mile High Youth Corps
Offers free energy and water assessments for qualifying households in the Front Range.
Home assessments include the installation of toilets, programmable thermostats, lights,
showerheads and faucet aerators. Services available to both renters and owners
Multifamily Affordable Housing Weatherization Program
In partnership with Energy Outreach Colorado, Xcel provides energy efficiency support to
decrease energy costs in Multifamily Buildings. To qualify, at least 66% of a building’s
population must be at or below 60% of the state median income.
AVAILABLE ENERGY PROGRAMS
The following is a high level overview of available low-income energy programs. Others may
be available that are not listed.
8
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ASSESSM ENT AND RETROFIT PROGRAMS CONTINUED
Multifamily Building Efficiency Program
Xcel Energy program available for any multifamily building with five or more units.
Provides free energy assessment as well as direct installs of free energy saving
products.
RENEWABLE ENERGY PROGRAMS
GRID Alternatives
Low-income homeowners with a qualifying roof can receive a free solar PV system. The
homeowner will be the owner of the solar system; there are no liens or loans—or any out-
of-pocket costs, for that matter—associated with the installation. All solar costs are covered
by Community Development Block Grant (CDBG) programs.
BILL PAYMENT PROGRAMS
Low-income Energy Assistance Program (LEAP)
A federally funded program that helps income eligible families, seniors, and individuals pay
a portion of their winter home heating costs. Also assists with repair and/or replacement of
inoperable heating systems.
Percentage of Income Payment Program (PiPP)
Ensures consumers are not spending more than 6% of their monthly income on electric and
natural gas bills. Currently, consumers may qualify for PIPP after they have worked with the
LEAP program to determine eligibility.
9
Page 56 of 119
In 2022, the City of Westminster's Sustainability Office provided energy efficiency
retrofits to low-income homeowners to reduce their energy bills and increase home
comfort. To do so, the Office partnered with Energy Outreach Colorado (EOC), a
metro-area nonprofit that improves the energy efficiency of lower-income homes.
EOC installs insulation, LED lighting, programmable thermostats, and other energy
efficiency upgrades, primarily relying on funding from Xcel Energy. The City initiated a
new partnership with EOC in 2022 and provided $8,000 in funding to unlock $46,000
in additional Xcel rebate funding. The funds helped upgrade seven homes, an increase
from just one Westminster project in 2021. In 2023, the City provided $7,000 to
unlock $52,000 in additional Xcel rebates, which supported nine homes. Staff will
continue working with EOC to increase the number of energy efficient homes.
Write-up provided by Energy Outreach Colorado and City of Westminster.
CASE STUDY:CITY OF WESTMINSTER AND ENERGYOUTREACH COLORADO PARTNERSHIP
Similar to the City of Westminster, the City of Englewood only had one home served by
the CARE program in 2022, showing a huge opportunity and need for increased
partnership between the city and non-profit partners who specialize in this field.
10
Page 57 of 119
ENGLEWOOD’S PROGRAMPARTICIPATION (2022)
Energy
Efficient
Englewood
(E3)
Arapahoe
County
Weatherization
Assistance
Program
Grid
Alternatives
- Energy for
All Program
Colorado’s
Affordable
Residential
Energy
(CARE)
Multi-Family
Affordable
Housing
Weatherization
(Xcel)
Mile High Youth
Corps
Program
Funding or
Capacity
$114,750
155 Jobs
Completed in
Arapahoe
County
14
Arapahoe
County
~600 57
Colorado Data Unavailable
Funding or
Spots
Claimed by
Englewood
$114,750 13
Englewood
3
Englewood
1
Englewood
1
Englewood
8
Englewood
Eligible to
Renters?No Yes (Landlord
Approval)No
Yes
(Landlord
Approval)
N/A Yes (Landlord
Approval)
The total budget available in 2022-2023 to serve
Arapahoe County’s Weatherization Assistance Program
(WAP)*, of which only $702,000 was tapped into by
Arapahoe County and just $31,127 by Englewood.
$2.5 -
$6 Million
Only one of the 600 houses that participated in Energy
Outreach Colorado's CARE Program was from
Englewood in 2022.
1 of 600
Capacity reached for Englewood's Energy Efficient
Englewood (E3) program in 2022.100%
Participation data provided directly from each program’s administrators.
11*Serves both Arapahoe and Adams County
Page 58 of 119
FEEDBACK FROM THE COMMUNITY
Q: If you have not utilized
any of the listed energy
efficiency programs, what
reason(s) made you not
want to participate in
them?
Q: Which of the following resources do you use to get information from?
*One resident used
Arapahoe WAP but
marked that they did not
know about all the other
programs.
Facebook
Instagram
NextDoor
News - Online
TikTok
Newspaper
News - Television
Other
0
2
4
6
8
10
12
12
Unaware of
programs*
62%
Unsur
e
i
f
e
l
i
g
i
b
l
e
9.5%
Not eligible
14%
D
o
n
’
t
h
a
v
e
t
i
m
e
9.
5
%
D
o
n
’
t
n
e
e
d
5
%
There were a total of 22 survey respondents. Of those surveyed, 80% said they had never
utilized any of the mentioned energy efficiency programs (See full list in appendix A).
Page 59 of 119
FEEDBACK FROM THE COMMUNITY,CONTINUED
Q: What are the biggest
energy upgrades or items
you need improved in your
home right now?
Q: How could the city improve in
helping you connect with energy
efficiency programs / utility bill
assistance programs?
13
Better and / or
increased
communications
of available
programs
44%
Send out emails
25%
Send direct mail
31%
Windows
27.3%
Insulation 4.5%
Everything 4.5%
S
m
art Ther
m
ostat 4.5
%
H
e
a
t
P
u
m
p
4
.
5
%
W
a
t
e
r
H
e
a
t
e
r
4
.
5
%
Nothing
18.2%
Heater
14%
Doors
9%
Solar
9%
Page 60 of 119
In 2021, the Colorado Energy Office (CEO) and local partners transitioned five mobile
homes in Eagle County from propane to fully electric heating and cooking. This was
done through Colorado’s Weatherization Assistance Program (WAP), where WAP
service provider Northwest Colorado Council of Governments (NWCCOG) conducted
the retrofits and Eagle County, Walking Mountains Science Center, and Holy Cross
Energy provided funding and outreach support that allowed WAP dollars to be
leveraged most effectively. Additional investments into the mobile homes were also
made to reduce energy costs (Colorado Energy Office, 2021).
COLLECTIVELY, THESE WAP PROJECTS:
Reduce electricity costs on average by 26.4%
Eliminate $60 per month in propane costs
Save each household an average of $110 per month in utility bills
Reduce each home’s greenhouse gas emissions by an estimated 6.4 tons per year
Eliminate existing fire hazards by upgrading electrical service
Eliminate propane leaks and remove carbon monoxide-producing ovens and
hazardous space heaters
Improve ventilation and indoor air quality
“The Weatherization Assistance Program introduces technologies to
Coloradans who otherwise could not afford them━an invite for them to
participate in the clean energy economy and enjoy its health and
economic benefits. These projects are a demonstration of this invitation
and a promise to Coloradans that they won’t get left behind.”
Ryan Harry, WAP Director at the Colorado Energy Office
CASE STUDY: ELECTRIFICATION OF EAGLECOUNTY MOBILE HOMES
14
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IMPORTANCE AND CHALLENGE OFENERGY EFFICIENCY IN RENTALS
Approximately 80% of Englewood’s low-income households live in rental units, compared
to 20% that own their own home. This is becoming more stark as housing prices rise,
leaving many more younger families unable to afford a home purchase compared to
previous generations.
A huge challenge stands in the way of increasing energy efficiency in rental properties;
however, in many rental situations, it is not financially conducive to the landlord to pay to
improve the energy efficiency of a property if the tenants pay the utility bill, leaving the
tenants with sometimes dated and energy-draining technologies. This is an example of the
landlord-tenant split incentive, which occurs when one party (typically the owner) pays for
energy improvements while the other party (the tenant) receives the benefits of reduced
utility costs and can act as a barrier to implementing energy efficiency improvements in
rental properties (City and County of Denver, n.d.).
A CLOSER LOOK AT MULTIFAMILY
Overall, 41% of Englewood households live in a multifamily building, 15% of Englewood’s
low-income families live in a multifamily building. This highlights the importance of
reaching multifamily property owners and improving their participation in energy-saving
programs.
According to the American Council for an Energy-Efficient Economy (ACEEE), Colorado has
among the highest potential to see large savings from increased multifamily building
energy efficiency improvements, as you can see in the graphic on the following page
(American Council for an Energy-Efficient Economy, n.d.).
15
Page 62 of 119
Englewood’s
multifamily
buildings, however,
face the same “split
incentives” problem
as most other
rentals, leaving
residents in these
buildings to pay
higher energy bills
and face higher
energy burdens.
This is somewhat
changing for larger
multifamily
buildings because of
a new law, HB21-
1286, that requires
Colorado’s largest
buildings to first
16
Source: American Council for an Energy-Efficient Economy, n.d.
measure and report their energy use then gradually reduce it to hit certain targets
(Colorado Department of Public Health and Environment, n.d.).
In August 2023, the Air Quality Control Commission approved the building
performance standards rule implementing the law, and it is expected to be finalized
November 2023. It applies to commercial, multifamily, and public buildings 50,000
square feet or larger -- including an estimated 20 multifamily buildings in Englewood.
It gives building owners a choice of several flexible pathways to comply with the rule,
including an energy efficiency target, a greenhouse gas emissions target, a standard
energy efficiency percentage improvement, and some renewable energy options, plus
a timeline or target adjustment for buildings with special circumstances.
Buildings that do not comply will be fined, which means it may no longer be financially
conducive, prudent, or legal for large building owners to delay energy efficient
upgrades.
Page 63 of 119
It can be challenging improving the energy efficiency of rental properties since many times
building owners need to be the ones to pay for and sign off on any permanent
improvements but, as discussed above, the building owners don’t receive the savings from
the lower energy bills. In 2010, the City of Boulder tackled this issue by making energy
efficiency standards part of its rental housing requirements, requiring all rental housing to
demonstrate they are about as efficient as buildings built to the 1999 Energy Code. The
program applies to all long-term licensed rental housing, ranging from single-family
homes to large apartment buildings.
To be in compliance, a property owner can either: (1) achieve a score of 120 or better
through the Home Energy Rating System (HERS), a nationwide scoring system; or (2)
achieve at least 100 points on a scoring checklist the city developed based on energy and
carbon savings for specific measures. Two water efficiency points are also required.
As of the end of 2018, the city estimated the program had saved about 1.9 million kWh of
electricity, 460,000 therms of natural gas, $520,000 in energy costs, and 3,900 million
metric tonnes of CO2. As of 2022, of the approximately 20,000 licensed rental units in
Boulder, roughly half have gone through the SmartRegs process. More than 7,000 of those
units are in compliance, including 1,650 affordable units (Nadel & Hinge, 2023).
CASE STUDY: THE CITY OF BOULDER'SSMARTREGS PROGRAM
Rental housing units make up 50.8% of all residential units in Englewood,
with 44.6% of residents living in rental housing units.
(American Community Survey 2017-2022)
17
Page 64 of 119
GOALS ACTIONS TARGETS
Leverage and strengthen
partnerships with local
serving non-profits
around energy assistance
and efficiency.
Provide and/or secure funding to partner with industry
non-profit(s) in order to increase energy efficiency
retrofits completed in Englewood.
Complete by Q4 2025
Increase resident
participation in current
low-income energy
efficiency programs.
Annually track Englewood low-income energy efficiency
program participation to help gauge what actions are
working and what strategies need to pivot.
See a year-over-year
increase in Englewood
participation in energy
efficiency programs.
Initiate specific education
and outreach campaigns
for different housing
types.
Work with Englewood mobile home communities to
coordinate outreach around current energy efficiency
offerings that suit their needs.
Conduct at least one
outreach effort a year.
Utilizing the publicly available Building Performance
Colorado (BPC) map, assess which multi-family buildings
are currently not in compliance with the BPC standards.
Create outreach plan with Xcel Energy for those locations
on available multifamily energy efficiency program.
Reach 100% compliance
of multi-family buildings
50,000 square feet or
more are with the
state’s building
performance standards
by 2030.
Work with Xcel Energy conduct outreach of their
multifamily building efficiency program, specifically multi-
family buildings under 50,000 square feet or less that are
exempt from the state’s building performance standards.
Complete assessment of
eligible buildings in
Englewood by Q4 2024
[Listed in the Sustainability Plan] Continue to
develop and improve the E3 program.
Ensure continued 100%
participation rate in the
Englewood Energy
Efficient (E3) program.
ENGLEWOOD'S STRATEGY
Below is the City of Englewood’s strategies for increasing energy efficiency within the
city’s low-income households.
18
Page 65 of 119
GOALS ACTIONS TARGETS
Make finding
information on available
energy efficiency
programs easy,
accessible, and frequent
to Englewood residents.
Have a recognized energy efficiency partner specialized
in low-income programs attend Englewood events
to educate and encourage residents
to participate in available programs.
Minimum of two events a
year
Promote landing page on city website that lists
all available energy efficiency
programs for residents to take advantage of.
At least once a year
Update and post income eligibility requirements for
different energy efficiency programs on city social media
channels.
Update annually;
post at least once a year
Include information on energy efficiency programs in the
Englewood magazine and newsletter.At least once a year
19
Page 66 of 119
Englewood’s Low-Income Energy Efficiency Outreach Strategy is an ongoing, dynamic
effort, that will grow and be modified with the community based on the community's
changing needs. The city welcomes all individuals, families, groups, and organizations to
join us in proliferating energy efficiency -- and its savings -- so that all Englewood
residents can enjoy the benefits of an energy efficient living space.
In summary:
Englewood needs to foster
relationships and
partnerships with non-
profit energy efficiency
program providers.
Englewood residents are
not taking full advantage
of the programs available
to them -- largely from not
knowing they exist and not
knowing if they’re eligible.
Creativity is needed to
address the challenge of
energy efficiency upgrades
being difficult for renters
to access and benefit from.
While the city has historic success with the E3
program, the same cannot be said for the other
energy programs. This is likely due to
relationships and partnerships not being
fostered in the past with other energy
efficiency program providers.
The talent and funding is there, what's needed
is to connect residents to what is available.
Residents can be wary or untrusting of the
government, so initiating strategic
partnerships with non-profits who have built
relationships and trust with the community is a
key way to bridge the gap.
Renters oftentimes struggle the most with
energy efficiency upgrades and retrofits since
it is up to the landlord -- not them -- to sign
off on the energy efficiency upgrades.
Continued creative thinking is needed on ways
to address this issue, with lessons learned
being widely shared with others for learning
and collaboration.
CONCLUSION
20
Page 67 of 119
Thank you to the individuals and organizations who helped inform and shape this strategy.
Regina Bosma
Administrative Support Specialist, Arapahoe County Weatherization Assistance Program
(WAP)
Nate Edge
Project Manager: Energy and Water Conservation, Mile High Youth Corps
Mel Englund
Sustainability Coordinator, City of Englewood
Crystal Essman
Community Relations, City of Englewood
Nancy Fenton
Community Development Department Administrator, City of Englewood
Chelsea Gaines
Outreach Manager, GRID Alternatives
Lindsey Gorzalski
Executive Director, Innovative Housing Concepts
Madeline Hinkfuss
Neighborhood Engagement Program Manager, City of Englewood
Mitchell Ruter
Residential Program Manager, Energy Outreach Colorado
City of Englewood Sustainability Commission
ACKNOWLEDGEMENTS
21
Page 68 of 119
American Council for an Energy-Efficient Economy. (n.d.). The Multifamily Energy Savings
Project. https://www.aceee.org/multifamily-project
Brasch, S. (2022, October 10). Denver has a new program to swap out gas stoves and furnaces
in low-income homes. Denverite. https://denverite.com/2022/10/11/denver-has-a-new-program-
to-swap-out-gas-stoves-and-furnaces-in-low-income-
homes/#:~:text=The%20new%20Healthy%20Homes%20Program,%246%20million%20partne
rship%20on%20Tuesday.
City and County of Denver. (n.d.). Smart Leasing and Energize Denver.
https://www.denvergov.org/Government/Agencies-Departments-Offices/Agencies-
Departments-Offices-Directory/Climate-Action-Sustainability-Resiliency/High-Performance-
Buildings-and-Homes/Energize-Denver-Hub/Resources-for-Building-Owners/Smart-Leasing-
and-Energize-
Denver#:~:text=A%20split%20incentive%20occurs%20when,efficiency%20improvements%20i
n%20rental%20properties.
Colorado Department of Public Health & Environment. (n.d.). Building performance standards
rule. Reducing greenhouse gas emissions from buildings. https://cdphe.colorado.gov/air-
pollution/building-performance-standard-rule
Colorado Energy Office. (2021, September 2). Colorado Weatherization Assistance Program
successfully transitions Eagle County Mobile Homes to fully electric power for heating and
cooking. Colorado Weatherization Assistance Program successfully transitions Eagle County
mobile homes to fully electric power for heating and cooking | Colorado Energy Office.
https://energyoffice.colorado.gov/press-releases/colorado-weatherization-assistance-program-
successfully-transitions-eagle-county
Colorado General Assembly. (2021, June 8). Energy performance for buildings. Energy
Performance For Buildings. https://leg.colorado.gov/bills/hb21-1286
DOE [Department of Energy]. (n.d.). LEAD Tool. Energy.gov. Retrieved March 20,
2023, from https://www.energy.gov/scep/slsc/lead-tool
Drehobl, A., Ross, L., & Ayala, R. (2020, September). How High Are Household Energy Burdens?
An Assessment of National and Metropolitan Energy Burden across the United States.
https://www.energy.gov/sites/default/files/2021-
12/ACEEE%2C%20Household%20Enegy%20Burdens.pdf
WORKS CITED
22
Page 69 of 119
Gruenwald, T., Seals, B. A., Knibbs, L. D., & Hosgood, H. D. (2022). Population attributable
fraction of gas stoves and childhood asthma in the United States. International Journal of
Environmental Research and Public Health, 20(1), 75. https://doi.org/10.3390/ijerph20010075
Lukanov, PhD, B., Makhijani, PhD, A., Shetty, MESM, K., Kinkhabwala, PhD, Y., Smith, MPH, A., &
Krieger, PhD, E. (2022, January). Pathways to Energy Affordability in Colorado. PSE.
https://www.psehealthyenergy.org/our-work/publications/archive/energy-affordability-colorado/
Nadel, S., and A. Hinge. 2023. Mandatory Building Performance Standards: A Key Policy for
Achieving Climate Goals. Washington, DC: American Council for an Energy-Efficient Economy.
Residential Energy Consumption Survey (RECS) 2020. U.S. Energy Information Administration.
(2023, March). https://www.eia.gov/consumption/residential/data/2020/index.php?
view=characteristics
U.S. Department of Energy. (n.d.). Clean energy for low income communities: Community
assessment and barriers analysis. Clean Energy for Low Income Communities: Community
Assessment and Barriers Analysis | Better Buildings Initiative.
https://betterbuildingssolutioncenter.energy.gov/CELICA-Toolkit/community-assessment-and-
barriers-
analysis#:~:text=This%20tool%20helps%20users%20integrate,susceptibility%20to%20extrem
e%20weather%20events).
WORKS CITED
23
Page 70 of 119
Energy Efficiency Survey Questions
Are you an Englewood resident? Y/N1.
Which of the following applies to your current living situation?2.
I own a house / condo / townhousea.
I own a mobile homeb.
I rent a housec.
I rent in an apartmentd.
Othere.
Have you utilized any of the following energy efficiency programs in the time you’ve lived in
Englewood? (Select all that apply)
3.
Arapahoe County Weatherization Assistance Program (WAP)a.
Mile High Youth Corps Energy and Water Efficiency Assessmentb.
Colorado’s Affordable Residential Energy (CARE) Programc.
Energy Efficient Englewood (offers grants to low and moderate income Englewood
homeowners for energy efficiency upgrades)
d.
I have no utilized any of these programse.
Otherf.
If you have not utilized any of the above programs, what reason(s) made you not want to
participate in them?
4.
Which of the following resources do you use to get information from (check all that apply)?5.
Facebooka.
Instagramb.
TikTokc.
NextDoord.
Newspapere.
News - Televisionf.
News - Onlineg.
Otherh.
What are the biggest energy upgrades or items you need improved in your home right now?6.
How could the city improve in helping you connect with energy efficiency programs / utility
bill assistance programs?
7.
Energy Efficiency Survey Questions
Are you an Englewood resident? Y/N
Which of the following applies to your current living situation?
I own a house / condo / townhousea.
I own a mobile homeb.
I rent a housec.
I rent in an apartmentd.
Othere.
Have you utilized any of the following energy efficiency programs in the time you’ve lived in
Englewood? (Select all that apply)
Arapahoe County Weatherization Assistance Program (WAP)a.
Mile High Youth Corps Energy and Water Efficiency Assessmentb.
Colorado’s Affordable Residential Energy (CARE) Programc.
Energy Efficient Englewood (offers grants to low and moderate income Englewood
lhomeowners for energy efficiency upgrades)
d.
I have no utilized any of these programse.
Otherf.
If you have not utilized any of the above programs, what reason(s) made you not want to
participate in them?
Which of the following resources do you use to get information from (check all that apply)?
Facebooka.
Instagramb.
TikTokc.
NextDoord.
Newspapere.
News - Televisionf.
News - Onlineg.
Otherh.
What are the biggest energy upgrades or items you need improved in your home right now?
How could the city improve in helping you connect with energy efficiency programs / utility
bill assistance programs?
APPENDIX A
ENERGY EFFICIENCY SURVEY QUESTIONS
24
Page 71 of 119
MINUTES
City Council Regular Meeting
Monday, March 18, 2024
1000 Englewood Parkway - 2nd Floor Council Chambers
6:00 PM
1 Study Session Topic
a) Representatives from Denver Fire were present to provide a report regarding
fire services in Englewood.
The meeting recessed at 7:01 p.m. for a break
The meeting reconvened at 7:09 p.m. with all seven council members present.
2 Call to Order
The regular meeting of the Englewood City Council was called to order by Mayor Pro
Tem Anderson at 7:09 p.m.
3 Pledge of Allegiance
The Pledge of Allegiance was led by Mayor Pro Tem Anderson.
4 Roll Call
COUNCIL PRESENT: Mayor Othoniel Sierra - attended virtually
Mayor Pro Tem Joe Anderson
Council Member Steve Ward
Council Member Chelsea Nunnenkamp
Council Member Rita Russell
Council Member Tena Prange
Council Member Kim Wright
COUNCIL ABSENT: None
STAFF PRESENT: City Manager Lewis
Assistant City Attorney Renteria
City Clerk Carlile
Senior Deputy City Clerk McKinnon
Deputy City Manager Dodd
Director of Utilities and South Platte Renew Van Ry
Director of Community Development Power
Sustainability Coordinator Englund, City Manager's Office
Page 1 of 7
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Page 72 of 119
City Council Regular
March 18, 2024
Golf Manager Buccio, Parks, Recreation Library, and Golf
Economic Development Manager Hollingsworth, Community Development
Audio Visual Engineer Hessling, Information Technology
Systems Administrator Munnell, Information Technology
Senior Tech Support Analyst Johnson-Rocho, Information Technology
Officer Benkelman Police Department
5 Consideration of Minutes of Previous Session
a) Minutes of the Regular City Council Meeting of March 4, 2024.
Moved by Council Member Steven Ward
Seconded by Council Member Tena Prange
APPROVAL OF THE MINUTES OF THE REGULAR CITY COUNCIL
MEETING OF MARCH 4, 2024
For Against Abstained
Chelsea Nunnenkamp x
Rita Russell x
Othoniel Sierra x
Joe Anderson x
Tena Prange (Seconded By) x
Kim Wright x
Steven Ward (Moved By) x
7 0 0
Motion CARRIED.
6 Appointments, Communications, Proclamations, and Recognition
a) Recognition of Stephanie Carlile, for fulfilling the requirements to become an
Athenian Fellow of the International Institute of Municipal Clerks (or IIMC)
Athenian Leadership Society
7 Recognition of Scheduled Public Comment
a) Marcia McGilley, Executive Director of Aurora-South Metro Small Business
Development Center, and Laurie Womer, Associate Director of Aurora-South
Metro Small Business Development Center were present to address Council
regarding the Small Business Development Center Annual Update.
b) Kathleen Bailey, an Englewood resident, addressed Council regarding the
need for an actual 25-year rain event capacity infrastructure in the upstream
half of the south Englewood Basin.
c) Chris Cordova addressed Council regarding the Standards of Behavior policy.
d) Robert Merriman, an Englewood resident, addressed Council regarding
Movement 5280.
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City Council Regular
March 18, 2024
e) Lori Merriman, an Englewood resident, addressed Council regarding
Movement 5280.
f) Stephen Sanford, an Englewood resident, addressed Council regarding
Movement 5280.
g) Tami Fischer, an Englewood resident, addressed Council regarding Movement
5280.
h) Greg Aden, an Englewood resident, addressed Council regarding Movement
5280.
i) Tania Diller, an Englewood resident, addressed Council regarding Movement
5280.
j) Regan Benson addressed Council regarding when people fear their
government.
k) Gary Kozacek, an Englewood resident, addressed Council regarding Judge
Jefferson's salary and issues within the City.
l) Nicholas Young, an Englewood resident, addressed Council regarding City
policies and Englewood Police Department's responsibilities to citizens.
m) Robert Stocker, an Englewood resident, was scheduled to speak but was not
present.
n) Tom Novosad, an Englewood resident, addressed Council regarding a flyer left
on his doorstep concerning homelessness.
o) Ben Olsen, an Englewood resident, addressed Council regarding his
experience living near Movement 5280.
p) Kristen Vitale, an Englewood resident, addressed Council regarding the impact
of the 5280 Hub on the neighborhood’s well-being.
8 Recognition of Unscheduled Public Comment
a) Mark Wakefield, an Englewood resident, addressed Council regarding
Movement 5280.
b) Issac Smeltzer, an Englewood resident, addressed Council regarding the
Movement 5280.
c) Rachel Bacher, an Englewood resident, addressed Council regarding
Movement 5280.
d) Gina Sheltzer addressed Council regarding the community.
e) Tracey Brummett addressed Council regarding Cafe 180.
f) Kelly McCloskey, an Englewood resident, addressed Council regarding
Movement 5280.
g) Mike Stephen, an Englewood resident, addressed Council regarding
Movement 5280.
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City Council Regular
March 18, 2024
h) Tina Hayhurst addressed Council regarding Movement 5280.
i) Bella Lucero addressed Council regarding Movement 5280.
j) Sherliy McChesney, an Englewood resident, addressed Council regarding
Movement 5280.
k) Amaya Estes addressed Council regarding Movement 5280.
l) Shyla Marie, an Englewood resident, addressed Council regarding Movement
5280
m) Lydia Desmarais, an Englewood resident, addressed Council regarding
Movement 5280.
n) Tim Rogers addressed Council regarding Movement 5280.
o) Jim Hayhurst addressed Council regarding Movement 5280.
p) Erin Steffen addressed Council regarding Movement 5280.
q) Marcy Brown, an Englewood resident, addressed Council regarding crime.
Mayor Pro Tem Anderson responded to Public Comment.
The meeting recessed at 10:01 p.m. for a break
The meeting reconvened at 10:13 p.m. with all seven council members
present.
9 Consent Agenda Items
Council Member Russell removed Agenda Item 9(a)(i) and 9(c)(i) from Consent
Agenda
Moved by Council Member Nunnenkamp seconded by Council Member Ward to
approve Consent Agenda Items 9(c)(ii).
a) Approval of Ordinances on First Reading
i) CB-7 Intergovernmental Agreement with Adams County Health
Department for the Colorado Local Entity Air Network (CLEAN) Program
[Clerks Note: This agenda item was removed from the Consent
Agenda motion and considered independently.]
Moved by Council Member Chelsea Nunnenkamp
Seconded by Council Member Tena Prange
COUNCIL BILL NO. 7 INTRODUCED BY COUNCIL MEMBER
NUNNENKAMP
A BILL FOR AN ORDINANCE AUTHORIZING AN
INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF
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City Council Regular
March 18, 2024
ENGLEWOOD AND ADAMS COUNTY HEALTH DEPARTMENT,
ENVIRONMENTAL HEALTH DIVISION FOR THE LOVE MY AIR,
COLORADO LOCAL ENTITY AIR NETWORK (CLEAN) SUBRECIPIENT
AGREEMENT.
For Against Abstained
Chelsea Nunnenkamp (Moved
By)
x
Rita Russell x
Othoniel Sierra x
Joe Anderson x
Tena Prange (Seconded By) x
Kim Wright x
Steven Ward x
5 2 0
Motion CARRIED.
b) Approval of Ordinances on Second Reading.
There were no Ordinances on Second reading.
c) Resolutions and Motions
i) Resolution of Support for recognition agreement between Englewood
McLellan Reservoir Foundation and UC Health
[Clerks Note: This agenda item was removed from the Consent
Agenda motion and considered independently.]
Moved by Council Member Rita Russell
Seconded by Council Member Kim Wright
RESOLUTION NO. 13, SERIES OF 2024
A RESOLUTION SUPPORTING THE RECOGNITION AGREEMENT
BETWEEN THE ENGLEWOOD MCLELLAN RESERVOIR
FOUNDATION (EMRF), UNIVERSITY OF COLORADO HEALTH, AND
HIGHLANDS RANCH MP RK6.
For Against Abstained
Chelsea Nunnenkamp x
Rita Russell (Moved By) x
Othoniel Sierra x
Joe Anderson x
Tena Prange x
Page 5 of 7
Draft
Page 76 of 119
City Council Regular
March 18, 2024
Kim Wright (Seconded By) x
Steven Ward x
6 1 0
Motion CARRIED.
ii) Training Center lease agreement with Broken Tee Partners, LLC, dba
MetaGolf Learning Center, at Broken Tee Golf Course
Moved by Council Member Rita Russell
Seconded by Council Member Steven Ward
Approval of the lease agreement for the training center with Broken Tee
Partners, LLC, dba MetaGolf Learning Center, at Broken Tee Golf
Course.
For Against Abstained
Chelsea Nunnenkamp x
Rita Russell (Moved By) x
Othoniel Sierra x
Joe Anderson x
Tena Prange x
Kim Wright x
Steven Ward (Seconded By) x
7 0 0
Motion CARRIED.
10 Public Hearing Items
No public hearing was scheduled before Council.
11 Ordinances, Resolutions and Motions
a) Approval of Ordinances on First Reading
There were no additional Ordinances on First reading (see 9(a)(i)).
b) Approval of Ordinances on Second Reading
There were no Ordinances on Second reading.
c) Resolutions and Motions
There were no additional Resolutions or Motions (see 9(c)(i-ii)).
Page 6 of 7
Draft
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City Council Regular
March 18, 2024
12 General Discussion
a) Mayor's Choice
b) Council Members' Choice
13 City Manager’s Report
14 Adjournment
MAYOR PRO TEM ANDERSON MOVED TO ADJOURN. The meeting adjourned at
10:55 p.m.
City Clerk
Page 7 of 7
Draft
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COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Brad Power, Darren Hollingsworth
DEPARTMENT: Community Development
DATE: April 1, 2024
SUBJECT:
IGA between the City of Englewood and City of Littleton
Regarding the South Metro Enterprise Zone
DESCRIPTION:
IGA between Englewood and Littleton for the South Metro Enterprise Zone. The IGA would
allow the City of Littleton to function as a Subzone Administrator and to administer their local
enterprise zone projects and contribution projects in its jurisdiction.
RECOMMENDATION:
Staff recommends that city council adopt an Ordinance authorizing the City of Englewood to
enter into an Intergovernmental Agreement with the City of Littleton to form the South Metro
Enterprise Zone Subzone, which will allow Littleton to function as a subzone administrator for
contribution projects within its jurisdiction.
PREVIOUS COUNCIL ACTION:
In 1990 the City of Englewood was designated as the Enterprise Zone Administrator by the
Department of Local Affairs of the State of Colorado. Additionally, the Colorado Economic
Development Commission approved the South Metro Enterprise Zone as part of the 2015
Enterprise Zone redesignation.
SUMMARY:
Englewood administers the South Metro Enterprise Zone, which includes all of Englewood, and
portions of Littleton, Sheridan, and the Town of Parker. The city’s administration of the
enterprise zone includes annual reporting and ongoing approvals of submissions, data input,
marketing and outreach associated with the enterprise zone within Englewood.
The purpose of this agreement is to enable Littleton to become a Subzone Administrator within
the South Metro Enterprise Zone for administration and management of local contribution
projects within the enterprise subzone, defined as the City of Littleton, Colorado jurisdictional
city limits.
ANALYSIS:
Englewood economic development staff promotes the enterprise zone exclusively in the
community. Promotion of the zone outside of Englewood is the responsibility of staff in
Sheridan, Parker and Littleton. At this time, Englewood does not receive compensation from
Sheridan, Parker or Littleton for enterprise zone administrative activities.
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Each year the City of Englewood receives a grant from the Colorado Office of Economic
Development and International Trade to defray expenses related to the enterprise zone
administration. The enterprise zone is a critical element of the city's economic development
program, through which approximately 100 Englewood businesses claim annual State of
Colorado tax credits.
COUNCIL ACTION REQUESTED:
Approval an Ordinance authorizing the City of Englewood to enter into an Intergovernmental
Agreement with the City of Littleton to form the South Metro Enterprise Zone Subzone, which
will enable Littleton to function as a subzone administrator for contribution projects within its
jurisdiction.
FINANCIAL IMPLICATIONS:
Initiating the subzone with the City of Littleton carries no direct administrative cost to the City of
Englewood. The annual administrative grant supports staff time for the Community
Development Department's economic development manager and the department administrator.
In 2023, the state reimbursed the City of Englewood $18,423 for staff time associated with the
administration and promotion of the enterprise zone.
ATTACHMENTS:
1. Intergovernmental Agreement
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Page 1 of 6
INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF ENGLEWOOD
AND CITY OF LITTLETON FOR THE SOUTH METRO ENTERPRISE ZONE
SUBZONE
This Intergovernmental Agreement (“Agreement”) is made and entered into this ______
day ______ , 2024, (the “Effective Date”) by and between the City of Englewood, a Colorado
home rule municipality of the State of Colorado (“Englewood”), and the City of Littleton, a home
rule municipality of the State of Colorado (“Littleton”) and collectively referred to as the
(“Parties”).
RECITALS
WHEREAS, the Colorado legislature created the Enterprise Zone Program to encourage
development in economically distressed areas of the State; and
WHEREAS, In 1990, Englewood was designated as the Enterprise Zone Administrator by
the Department of Local Affairs of the State of Colorado and services the South Metro Enterprise
Zone; and
WHEREAS, The Colorado Economic Development Commission (hereinafter referred to
as “the Commission”) approved the South Metro Enterprise Zone as part of the 2015 Enterprise
Zone redesignation; and
WHEREAS, Englewood administers the South Metro Enterprise Zone for the cities of
Sheridan, Littleton, Englewood, and the Town of Parker; and
WHEREAS, Municipalities in the South Metro Enterprise Zone may become a subzone
administrator to administer locally initiated projects within their respective jurisdiction; and
WHEREAS, Subzone administrators agree to adhere to the Enterprise Zone Policies set
forth by the Commission; and
WHEREAS, This Agreement allows Littleton to function as a Subzone Administrator for
the City of Littleton and to administer local enterprise zone projects and oversee contribution
projects in its jurisdiction.
AGREEMENT
NOW THEREFORE, in consideration of the mutual covenants and agreements herein, and for
other good and valuable consideration, the sufficiency and receipt of which is hereby
acknowledged, the Parties do hereby agree as follows:
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Page 2 of 6
1. PURPOSE:
a. The purpose of this Agreement is for Littleton to become a Subzone Administrator
within the South Metro Enterprise Zone for administration and management of
local contribution projects within the Enterprise Subzone, defined as the City of
Littleton, Colorado jurisdictional city limits, as it may be amended.
2. TERM AND TERMINATION:
a. This Agreement shall commence on the Effective Date and shall continue in effect
for a period of (5) five years or until terminated in accordance with this Agreement.
This Agreement may be extended upon mutual agreement of the Parties in writing.
b. This Agreement may be terminated by either Party at any time, with or without
cause, upon a Party providing no less than 180 days of written notice to the other
P a r t y.
c. The Parties acknowledge that during the term of this Agreement the Commission
may redesignate the South Metro Enterprise Zone and that Englewood may cease
to administrator the Zone. If redesignation occurs prior to termination of this
Agreement, the Parties acknowledge that this Agreement and the Parties’ duties
under this Agreement shall terminate immediately upon any Commission action or
redesignation of the South Metro Enterprise Zone.
3. CITY OF LITTLETON SUBZONE ADMINSTRATOR DUTIES:
a. Littleton will identify a local point of contact and take on such roles as information
dissemination, program promotion, and interfacing as the primary point of contact
for businesses, non-profit organizations, and interested parties within the Enterprise
Subzone.
b. Littleton must maintain all documentation and records for the reporting
requirements on the Enterprise Subzone’s portion of the South Metro Enterprise
Zone.
c. Littleton shall adhere to the policies and guidelines set forth in the Enterprise Zone
Administrator ’s Manual and Contribution Project Guide, attached hereto as Exhibit
“__A.”
d. Littleton shall provide financial reports on an annual basis detailing the use of funds
and completed projects to Englewood. Englewood and the Commission reserve the
right to request additional information as necessary.
e. Littleton will be responsible for day-to-day operations of any subzone activities and
administration.
Page 82 of 119
Page 3 of 6
a. Englewood does not charge an administrative fee to process donations for
f. Littleton will be responsible for entering donor information and contribution
amounts into the Commission's designated system, adhering to the minimum
donation requirements for tax credits, and ensuring timely certification of
contributions.
g. Littleton is subject to annual renewal and adherence to Commission guidelines for
contribution projects and maintaining local compliance with annual reporting
requirements as outlined in the Enterprise Zone Administrator’s Manual. Littleton
agrees to maintain compliance with all Commission and Englewood requirements
as it pertains to the South Metro Enterprise Zone.
4. CITY OF ENGLEWOOD SOUTH METRO ENTERPRISE ZONE DUTIES:
a. Englewood shall continue to administer the South Metro Enterprise Zone, except
as specifically provided for in this Agreement.
b. Englewood shall continue to file mandatory compliance reports with the
Commission, including reports received from the Littleton Enterprise Subzone.
c. Englewood and the Commission’s Enterprise Zone Administrator will provide
necessary training on the Commission’s system to Littleton.
5. ADMINISTRATIVE FEE:
contribution projects. Administrative fees for enterprise zone administration are
covered through the annual Enterprise Zone Marketing and Administration Grant
offered through the Colorado Office of Economic Development and International
Trade. This agreement does not provide or imply a revenue or grant sharing
mechanism for the Littleton Enterprise Subzone.
b. Littleton Enterprise Subzone may charge an administrative fee for any contribution
project within its jurisdiction, pursuant to the approval of a fee schedule by the
Colorado Economic Development Commission.
6. MISCELLANEOUS:
a. Non-Appropriation. All financial obligations of a Party under this Agreement are
subject to the annual appropriations of funds by its own governing body.
b. Notices. Any notice, demand, or request required by or relating to this Agreement shall
be given by personal delivery, e-mail, facsimile, or sent by registered or certified mail,
postage prepaid, to each Party at the address set forth herein.
Enterprise Zone Administrator
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Page 4 of 6
1000 Englewood Pkwy
Englewood, CO 80110
Attn: South Metro Zone Adminstrator
commdev@englewoodco.gov
303.762.2347
City of Littleton, CO
2255 West Berry Avenue
Littleton, CO 80120
Attn: Director of Community Development
cperry@littletongov.org
c. No Third-Party Beneficiaries. Nothing in this Agreement shall be deemed to create any
third-party beneficiary or beneficiaries or create a right or cause of action for the
enforcement of its terms, in any entity or person not a Party to this Agreement.
d. Amendments. No change, amendment, or waiver of any of the terms or provisions of
this Agreement shall be valid or binding unless the same has been approved in writing
by both Parties.
e. No Assignment. This Agreement may not be assigned by either Party.
f. Severability. In the event that any of the terms, covenants or conditions of this
Agreement, or their application, shall be held invalid as to any person, corporation, or
circumstances by any court having competent jurisdiction, the remainder of this
Agreement, and the application in effect of its terms, covenants, or conditions to such
persons, corporations, or circumstances shall not be affected thereby.
g. Governmental Immunity. This Agreement is not intended and shall not be construed as
a waiver of the limitations on damages or any of the privileges, immunities, or defenses
provided to, or enjoyed by the Parties, their employees and volunteers, under federal or
state constitutional, statutory or common law, including but not limited to the Colorado
Governmental Immunity Act, Section 24-10-10 I, C.R.S., et seq., as may be amended.
h. Governing Law. This Agreement shall be governed by and construed in accordance
with the laws of the State of Colorado. Venue will be proper in Arapahoe County,
Colorado.
i. Complete Agreement. This Agreement embodies the entire agreement of the parties.
There are no promises, terms, conditions, or obligations other than those contained
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Page 5 of 6
By:________________
ATTEST: ________________________
(City Clerk)
By: ________________________________
_____________________________
By:________________
herein; and this writing supersedes all previous communications, representations, or
agreements, either verbal or written between the parties.
j. Execution by Counterparts. This Agreement may be executed in multiple counterparts,
each of which will be deemed an original, but all of which will constitute one
agreement.
IN WITNESS WHEREOF, the Parties have executed this Intergovernmental Agreement regarding
the South Metro Enterprise Zone Subzone between the City of Englewood and the City of Littleton
as of the day and year first above written.
CITY OF LITTLETON , COLORADO
______________________________________Date:_______________
(Mayor)
________Date:________
APPROVED AS TO FORM:
_____________________________________ Date:________________________________
(City Attorney)
CITY OF ENGLEWOOD, COLORADO
__________________________________Date:
(Department Director)
By: __________________________________D
(City Manager)
ate:__
______________________________________Date:_______________
(Mayor)
Page 85 of 119
Page 6 of 6
ATTEST: ________Date:________________________________
(City Clerk)
Page 86 of 119
1
ORDINANCE COUNCIL BILL NO. 9
NO. _____________ INTRODUCED BY COUNCIL
SERIES OF 2024 MEMBER _________________
A BILL FOR
AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL
AGREEMENT BETWEEN THE CITY OF ENGLEWOOD AND
CITY OF LITTLETON FOR THE SOUTH METRO ENTERPRISE
ZONE SUBZONE
WHEREAS, Sections 39-30-101 to 39-30-112 C.R.S. created the Urban and
Rural Enterprise Zone Act; and
WHEREAS, the Colorado legislature created the Urban and Rural Enterprise
Zone Act to encourage development in economically distressed areas of the State; and
WHEREAS, in 1990 the City of Englewood was designated as the Enterprise
Zone Administrator by the Department of Local Affairs of the State of Colorado; and
WHEREAS, the Colorado Economic Development Commission approved the
South Metro Enterprise Zone as part of the 2015 Enterprise Zone redesignation; and
WHEREAS, the City of Englewood administers and services the South Metro
Enterprise Zone; and
WHEREAS, the South Metro Enterprise Zone includes the cities of Sheridan,
Littleton, Englewood, and the Town of Parker; and
WHEREAS, municipalities in the South Metro Enterprise Zone may become a
subzone administrator to administer locally initiated projects within their respective
jurisdiction; and
WHEREAS, the City of Littleton desires to function as a subzone administrator
overseeing projects in its jurisdiction; and
WHEREAS, the passage of this Ordinance will authorize the City of Englewood
to enter into an Intergovernmental Agreement between the City of Englewood and the
City of Littleton for the South Metro Enterprise Zone Subzone; and
WHEREAS, Article XIV, Section 18(2)(a) of the Constitution of the State of
Colorado, and Part 2, Article 1, Title 29, C.R.S. encourages and authorizes
intergovernmental agreements; and
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2
WHEREAS, Sections 29-1-203 and 29-1-203.5, C.R.S. authorize governments to
cooperate and contract with one another to provide any function, service, or facility
lawfully authorized to each.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The City Council of the City of Englewood, Colorado hereby authorizes
execution by the City of an Intergovernmental Agreement between the City of Englewood
and City of Littleton for the South Metro Enterprise Zone Subzone, in the form
substantially the same as that attached hereto.
Section 2. General Provisions
The following general provisions and findings are applicable to the interpretation and
application of this Ordinance:
A. Severability. If any clause, sentence, paragraph, or part of this Ordinance or the
application thereof to any person or circumstances shall for any reason be adjudged by a
court of competent jurisdiction invalid, such judgment shall not affect, impair or
invalidate the remainder of this Ordinance or its application to other persons or
circumstances.
B. Inconsistent Ordinances. All other Ordinances or portions thereof inconsistent or
conflicting with this Ordinance or any portion hereof are hereby repealed to the extent of
such inconsistency or conflict.
C. Effect of repeal or modification. The repeal or modification of any provision of
the Code of the City of Englewood by this Ordinance shall not release, extinguish, alter,
modify, or change in whole or in part any penalty, forfeiture, or liability, either civil or
criminal, which shall have been incurred under such provision, and each provision shall
be treated and held as still remaining in force for the purposes of sustaining any and all
proper actions, suits, proceedings, and prosecutions for the enforcement of the penalty,
forfeiture, or liability, as well as for the purpose of sustaining any judgment, decree, or
order which can or may be rendered, entered, or made in such actions, suits, proceedings,
or prosecutions.
D. Safety Clauses. The City Council hereby finds, determines, and declares that this
Ordinance is promulgated under the general police power of the City of Englewood, that
it is promulgated for the health, safety, and welfare of the public, and that this Ordinance
is necessary for the preservation of health and safety and for the protection of public
convenience and welfare. The City Council further determines that the Ordinance bears a
rational relation to the proper legislative object sought to be obtained. This Safety Clause
is not intended to affect a Citizen right to challenge this Ordinance through referendum
pursuant to City of Englewood Charter 47.
E. Publication. Publication of this Ordinance may be by reference or in full in the
City’s official newspaper, the City’s official website, or both. Publication shall be
effective upon the first publication by either authorized method. Manuals, Municipal
Code, contracts, and other documents approved by reference in any Council Bill may be
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3
published by reference or in full on the City’s official website; such documents shall be
available at the City Clerk’s office and in the City Council meeting agenda packet when
the legislation was adopted.
F. Actions Authorized to Effectuate this Ordinance. The Mayor is hereby authorized
and directed to execute all documents necessary to effectuate the approval authorized by
this Ordinance, and the City Clerk is hereby authorized and directed to attest to such
execution by the Mayor where necessary. In the absence of the Mayor, the Mayor Pro
Tem is hereby authorized to execute the above-referenced documents. The execution of
any documents by said officials shall be conclusive evidence of the approval by the City
of such documents in accordance with the terms thereof and this Ordinance. City staff is
further authorized to take additional actions as may be necessary to implement the
provisions of this Ordinance.
G. Enforcement. To the extent this ordinance establishes a required or prohibited
action punishable by law, unless otherwise specifically provided in Englewood Municipal
Code or applicable law, violations shall be subject to the General Penalty provisions
contained within EMC § 1-4-1.
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COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Brad Anderson, Kris Davison
DEPARTMENT: Parks, Recreation & Library
DATE: April 1, 2024
SUBJECT: Pirates Cove Food Vendor
DESCRIPTION:
Motion to approve a contract renewal for Shamrock Foods as the Pirates Cove Concession
Food Vendor
RECOMMENDATION:
Staff recommends approval, by motion, a contract renewal with Shamrock Foods as the
concession food vendor for Pirates Cove Waterpark.
PREVIOUS COUNCIL ACTION:
Council approved Shamrock Foods as the Pirates Cove Concession food vendor each year
since 2019.
SUMMARY:
The concession stand at Pirates Cove Waterpark is operated by the employees of Pirates Cove
and utilized Shamrock Foods for the last several years. Shamrock Foods continues to meet our
concession food needs and meets the City's criteria as a concession food vendor. With increase
in food costs, it is projected the expenses to be over $100,000.00. Concession food was
budgeted in the 2024 Pirates Cove budget for $136,500, with $120,000 to be encumbered for
Shamrock Foods.
ANALYSIS:
With food costs continuing to increase over the last several years, increasing the expenditure of
concession food for the 2024 season at Pirates Cove was necessary. The projected budget for
2024 concession food is $136,500, with $120,000 to be encumbered for concession food from
Shamrock Foods. Bids were not solicited this year as Shamrock Foods:
Was the only vendor to respond to Requests for Proposals (RFPs) for concession
services since 2020;
Continues to have a food warehouse open seven days a week within seven miles of
Pirates Cove;
Offers will-call ordering six days a week; and
Meets the needs of the facility during the operating season.
COUNCIL ACTION REQUESTED:
Staff recommends approval, by motion, a contract renewal with Shamrock Foods in the amount
of $120,000.00 as the concession food vendor for Pirates Cove Waterpark.
Page 90 of 119
FINANCIAL IMPLICATIONS:
$136,500.00 is budgeted in the Pirates Cove food operation budget 02-1308-52651, with
$120,000 earmarked for concession food.
CONNECTION TO STRATEGIC PLAN:
Community Well-being
Economy
ATTACHMENTS:
2024 Renewal Contract OGM-23-54 Concession Foods for Pirates Cove vendor, redacted
2024 Concession Food Contract Approval Summary
Memorandum Shamrock Food 2024
OGM-23-54_Concession Foods for Pirates Cove_final_fully executed
Memorandum Request Pirates Cove Concession Food Vendor over 10,000
Page 91 of 119
COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Christa Graeve
DEPARTMENT: City Manager's Office
DATE: April 1, 2024
SUBJECT: Council Member Travel to 2024 CML Annual Conference
DESCRIPTION:
Council Member Ward wishes to attend the CML Conference in Loveland, June 18-21.
RECOMMENDATION:
Staff recommends City Council approve, by Motion, the travel of one (1) Council Member to
Loveland, Colorado for the 102nd Annual Colorado Municipal League Conference.
PREVIOUS COUNCIL ACTION:
According to the Englewood City Council Travel Policy, "Each City Council Member shall
formally request approval of all City-related travel thirty (30) days prior to attendance..."
On November 6, 2023, the City Council approved the City Council Policy Manual. Policy VI of
that policy manual sets forth the Travel Policy for the members of the City Council.
Resolution No. 48 Series of 2014 was amended to reflect changes in Council Travel Policy
Publications.
Resolution No. 10, Series of 1992 was amended to reflect the changes in Council Travel Policy
made by Resolution No. 47, Series of 2000.
Resolution No. 49, Series of 1990 was repealed and amended to reflect the changes in Council
Travel Policy made by Resolution No. 47, Series of 2000.
SUMMARY:
Council Member Ward wishes to attend the CML Conference in Loveland, June 18-21. The
purpose of this conference is professional development related to the duties as elected
municipal officials. The cost for one member to attend the 2024 CML Conference is
approximately $1,380. City Council currently has $24,000 in the budget for Travel and Training.
COUNCIL ACTION REQUESTED:
Staff recommends City Council approve, by Motion, the travel of one (1) Council Member to
Loveland, Colorado for the 102nd Annual Colorado Municipal League Conference.
FINANCIAL IMPLICATIONS:
The total cost for one member to attend the CML Conference in Loveland, Colorado in June is
approximately $1,380. Below is the breakdown of the costs. The funding is available in the City
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Council travel and training budget for Fiscal Year 2024. The Council budget for Travel for 2024
is $24,000. The entire amount is currently available in the travel and training budget.
Proposed costs for the CML Conference in Loveland, CO., June 18-21:
Registration fee: $295
Additional class/luncheon fee: $185
Hotel fee: $595 for 3 nights
Land travel: $75
Meals and Incidentals costs: $236
Total costs: approximately $1,380
CONNECTION TO STRATEGIC PLAN:
A Council Member's travel to the annual CML Conference is aligned with the Strategic Plan
Governance Goal of Staff Training and Development.
OUTREACH/COMMUNICATIONS:
Council Members were informed of the Colorado Municipal League Conference, by email, in
February and March of this year.
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COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Christa Graeve
DEPARTMENT: City Manager's Office
DATE: April 1, 2024
SUBJECT: Council Member travel to the Strong Towns National Gathering
DESCRIPTION:
Mayor Pro Tem Anderson wishes to attend the Strong Towns National Gathering in Cincinnati,
OH., May 14-15.
RECOMMENDATION:
Staff recommends City Council approve, by Motion, the travel of one (1) Council Member to
Cincinnati, OH., for the Strong Towns National Gathering.
PREVIOUS COUNCIL ACTION:
According to the Englewood City Council Travel Policy, "Each City Council Member shall
formally request approval of all City-related travel thirty (30) days prior to attendance..."
On November 6, 2023, the City Council approved the City Council Policy Manual. Policy VI of
that policy manual sets forth the Travel Policy for the members of the City Council.
Resolution No. 48 Series of 2014 was amended to reflect changes in Council Travel Policy
Publications.
Resolution No. 10, Series of 1992 was amended to reflect the changes in Council Travel Policy
made by Resolution No. 47, Series of 2000.
Resolution No. 49, Series of 1990 was repealed and amended to reflect the changes in Council
Travel Policy made by Resolution No. 47, Series of 2000.
SUMMARY:
Mayor Pro Tem Anderson wishes to attend the Strong Towns National Gathering in Cincinnati,
OH., May 14-15. Strong Towns is an organization that educates and advocates for city
resiliency, fiscal responsibility, sustainable housing, incremental development, safe streets, local
control, and wholistic city planning. The Mayor Pro Tem's attendance at the event will increase
his knowledge on policies and practices that will help Englewood be a stronger and more
resilient city in the future.
COUNCIL ACTION REQUESTED:
Staff recommends City Council approve, by Motion, the travel of one (1) Council Member to
Cincinnati, OH., for the Strong Towns National Gathering.
FINANCIAL IMPLICATIONS:
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The total cost for one member to attend the Strong Towns National Gathering in Cincinnati in
May is approximately $1,850. Below is the breakdown of the costs. The funding is available in
the City Council travel and training budget for Fiscal Year 2024. The Council budget for Travel
for 2024 is $24,000. The entire amount is currently available in the travel and training budget.
Approximate costs for the Strong Towns National Gathering in Cincinnati, OH., May 14-15:
Admission: $250
Airfare: $500
Meals and Incidental Costs: $250
Ground Transportation: $100
Hotel: $250/night for 3 nights
Total anticipated costs: approximately $1850
CONNECTION TO STRATEGIC PLAN:
A Council Member's travel to the Strong Towns National Gathering is aligned with the Strategic
Plan Governance Goal of Staff Training and Development.
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COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Melissa Englund
DEPARTMENT: City Manager's Office
DATE: April 1, 2024
SUBJECT:
Intergovernmental Agreement with Adams County Health
Department for the Colorado Local Entity Air Network (CLEAN)
Program
DESCRIPTION:
Intergovernmental Agreement with Adams County Health Department for the Colorado Local
Entity Air Network (CLEAN) Program
RECOMMENDATION:
City staff recommends City Council approve the Intergovernmental Agreement (IGA) with
Adams County Health Department to continue the city's participation in the Colorado Local
Entity Air Network (CLEAN).
PREVIOUS COUNCIL ACTION:
Study Session on the development of a sustainability plan and program (February 22,
2021)
Approval, by motion, of the City of Englewood Sustainability Plan (April 5, 2021)
SUMMARY:
Staff is looking to continue the partnership in the Colorado Local Entity Air Network (CLEAN)
through an Intergovernmental Agreement (IGA) with Adams County Health Department
(ACHD), the new backbone organization of the program after Tri-Cities Health Department
dissolved in 2022. Entering the IGA with ACHD also allows the city to be a sub-recipient of the
EPA funds ACHD was awarded via the EPA to expand the CLEAN program.
ANALYSIS:
The City of Englewood joined the Colorado Local Entity Air Network (CLEAN) (formerly Love My
Air) program back in 2022. This program is designed to raise awareness of air quality issues
and protect residents from harmful air pollutants through education. This program also provided
the City of Englewood with two air quality monitors, one at Cushing Park and one at the
Northwest Green Belt.
This program was originally run through the Tri-Cities Health Department. When the Tri-Cities
Health Department dissolved in 2022, Adams County Health Department (ACHD) took over as
the backbone organization of the program.
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In 2023, ACHD was awarded a $438,775 grant from the Environmental Protection Agency
(EPA) to expand the CLEAN program. Since the City of Englewood is a member of CLEAN, the
city is able to receive up to $1,000 as a subrecipient to help advance air quality education and
outreach in the city.
COUNCIL ACTION REQUESTED:
Staff requests City Council approve of the IGA with Adams County Health Department in order
to access EPA funding provided to the county.
FINANCIAL IMPLICATIONS:
Approving the IGA allows Englewood to be a sub-recipient of the EPA funding granted to
Adams County Health Department to expand the CLEAN program. Englewood would use these
funds to advance air quality projects currently listed in the Strategic Plan.
CONNECTION TO STRATEGIC PLAN:
Participation in CLEAN helps accomplish or progress the following goals and projects in the
sustainability plan priority area within the Strategic Plan, either through the use of the air
sensors or through the collaborating efforts of the CLEAN cohort:
[GOAL] Air Quality: Improve public health outcomes through better air quality
[PROJECT] Monitor air quality through regional partners and use of technology
[PROJECT] Increase education and outreach around how to stay safe during bad air
quality days
[PROJECT] Investigate education and outreach around bad indoor air quality
identification and prevention
OUTREACH/COMMUNICATIONS:
Participation in the CLEAN program provides cohort learning with other municipalities in the
area. Fellow municipalities that are part of the CLEAN cohort are:
City of Sheridan
City of Northglenn
Commerce City
Adams County
Arapahoe County
Arapahoe Libraries
With Adams County Health Department receiving funding from the EPA to expand the program,
it is expected that more municipalities will join over the coming months and years.
To view the sensors, go to https://clean.lovemyair.com/. Residents can sign up for air quality
alerts to stay informed about when it is and isn't safe to recreate outdoors.
ATTACHMENTS:
IGA Contract
CB #7 IGA CLEAN ADAMS COUNTY
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Adams County Health Department, Environmental Health Division
Love My Air, Colorado Local Entity Air Network (CLEAN)
SUBRECIPIENT AGREEMENT
with City of Englewood
PASS-THROUGH ENTITY:
Adams County Health Department
4430 S. Adams County Parkway,
Brighton CO 80601
Unique Entity ID: FV56SRLGHGJ6
SUBRECIPIENT:
City of Englewood
1000 Englewood Parkway
Englewood, CO 80110
Unique Entity ID: 84-6000583
Federal Awarding Agency: U.S. Environmental Protection Agency (EPA)
Pass-through Entity: Adams County Health Department
Grant Number (FAIN): 00I14500
Date of EPA Award: 06/02/2023
Project and Award Description: See Exhibit A for Subaward Project Description. See Exhibit B
for Federal Award Description. Subaward is Not for Research and Development.
Subaward Period of Performance: 2/1/2024 – 1/15/2026
EPA Award Budget Period: 06/07/2023 – 01/15/2026
EPA Award Project Period: 06/07/2023 – 01/15/2026
EPA Award Total Budget Period Cost: $438,775.00
EPA Award Total Project Period Cost: $438,775.00
Agreement Documents: Exhibit A – Scope of Work, Budget, and Project Descriptions
Exhibit B – EPA Notice of Award to ACHD
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AGREEMENT
This SUBRECIPIENT AGREEMENT (“Agreement”) is made between the Adams County Health
Department (“ACHD”) and City of Englewood (“Subrecipient”). ACHD and Subrecipient may
each be referred to herein, individually, as a “Party”, or collectively, as “the Parties”.
1. Federal "Flow Down” Requirements.
Subrecipient is responsible for complying with all relevant Federal statutes, regulations and the
terms of the EPA award. These requirements include:
a. All terms of the EPA award, attached hereto as Exhibit B, and incorporated herein
by reference.
b. Title VI of the Civil Rights Act and other Federal statutes and regulations
prohibiting discrimination in Federal financial assistance programs, as applicable.
c. Reporting Subawards and Executive Compensation under Federal Funding
Accountability and Transparency Act (FFATA) set forth in General Condition of
the EPA award entitled “Reporting Subawards and Executive Compensation.”
d. Limitations on individual consultant fees as set forth in General Condition 2 CFR
1500.9 and the General Condition of the EPA award entitled “Consultant Fee Cap.”
e. EPA’s prohibition on paying management fees as set forth in General Condition of
the EPA award entitled “Management Fees.”
f. The Procurement Standards in 2 CFR Part 200 including those requiring
competition when the subrecipient acquires goods and services from contractors
and access to Subrecipient records for verification of compliance with 2 CFR
200.331 as well as 2 CFR Part 200, Subpart D, Post Federal Award Requirements
for Financial and Program Management, and 2 CFR Part 200, Subpart F, Audit
Requirements.
2. Renewal and Termination.
a. Renewal. This Agreement may be renewed or amended only by the mutual written
agreement of the Parties.
b. Termination. ACHD or Subrecipient may terminate this Agreement at any time and
for any reason upon written notice to the other Party of at least five (5) days before
the effective date of such termination.
3. Payment for Services. For services rendered, ACHD agrees to pay Subrecipient, pursuant to
the terms of this Agreement, the not to exceed total of $1,000.
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4. Cooperation. Both Parties will seek each other's cooperation in carrying out the provisions
of this Agreement. During the term of this Agreement, arrangements may be made for
periodic meetings between Subrecipient and ACHD to promote understanding of, and
adjustments to, this Agreement and/or the work performed under this Agreement.
5. Work Product.
a. Any data, reports, client records, documents or other information provided by
ACHD to Subrecipient during the Agreement Term, or created by Subrecipient for
ACHD, shall be and remain the sole property of ACHD at all times (collectively,
the “Materials”). Subrecipient shall return or provide to ACHD such Materials upon
the completion or termination of the services provided under this Agreement
Subrecipient agrees not to release, divulge, publish, transfer, sell, or otherwise
make known any such Materials without the express prior written consent of
ACHD, or as otherwise required by law.
b. Subrecipient authorizes ACHD and its agents to use all Materials for all legal
purposes, including, but not limited to, the promotion of the activities of ACHD.
Subrecipient expressly waives any right of compensation (except as provided for in
this Agreement), and any other claim arising or potentially arising out of ACHD’s
use of any of the Materials. Additionally, Subrecipient waives any right to inspect
or approve the finished use of any Materials in any form, including, but not limited
to, newspapers, journals, brochures, annual reports, radio, television, videos, slide
presentations, cablecasting and closed-circuit viewing.
6. Advertising. No advertising, publicity, or news release containing any reference to ACHD
shall be used by Subrecipient, or anyone on Subrecipient’s behalf, unless prior written
approval is obtained from ACHD. ACHD may release information regarding this
Agreement to the general public and news media. Subrecipient grants to ACHD a non-
exclusive license to include Subrecipient’s name in information pertaining to the Agreement
that is released to the public.
7. Personnel and Subcontractors.
a. All the work to be performed pursuant to this Agreement will be performed by
Subrecipient or under its supervision, and all personnel engaged in the work shall
be fully qualified and shall be authorized under State and local law to perform such
work.
b. None of the work to be performed by Subrecipient shall be subcontracted to
any other party, except as may be provided in the Scope of Work, without the prior
written approval of ACHD. Failure to obtain ACHD’s prior written approval of any
subcontractor shall result in the disallowance of reimbursements for any work
provided by any such subcontractor.
8. Compliance.
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a. The Parties will each comply with all applicable statutes, laws, rules, and
regulations when carrying out its obligations under this Agreement.
b. The Parties will carry out all obligations with reasonable care and in accordance
with activities contemplated under this Agreement.
c. Subrecipient will cooperate with ACHD in supplying information to ACHD, or in
complying with any procedures which might be required by any governmental
agency in order for ACHD to establish that it has observed all requirements of the
law with respect to this Agreement.
9. Nondiscrimination. Subrecipient shall not discriminate against any employee or qualified
applicant for employment because of age, race, color, religion, marital status, disability, sex,
or national origin. Subrecipient agrees to post in conspicuous places, available to employees
and applicants for employment, notices provided by the local public agency setting forth the
provisions of this nondiscrimination clause. ACHD is an equal opportunity employer.
10. Independent Contractor. The relationship between Subrecipient and ACHD is that of an
independent contractor. Subrecipient shall be solely and entirely responsible for its acts and
the acts of its employees, agents, servants, and subcontractors during the term and
performance of this Agreement. Subrecipient shall not be deemed to be, nor shall it represent
itself as an employee, or joint venture of ACHD. No employee or officer of ACHD shall
supervise Subrecipient. Subrecipient is not entitled to worker’s compensation benefits
under ACHD’s worker’s compensation coverage, or any other ACHD employee
benefits. Subrecipient shall be solely responsible for payment of federal and state
income tax that may arise from monies earned under this Agreement. ACHD will not
withhold or make payments for social security, make unemployment or disability
insurance contributions or obtain Workers Compensation insurance on
Subrecipient’s behalf.
11. Insurance. ACHD and Subrecipient are both recognized as political subdivisions of the State
of Colorado. As such, they are governed by the Colorado Governmental Immunity Act,
C.R.S. 24-10-101 et seq. The Parties acknowledge and agree that ACHD and Subrecipient,
their respective officers, and employees, are relying on, and do not waive or intend to waive,
by any provision of this Agreement, the monetary limitations or any other rights,
immunities, and protections provided by said Act. As such, each Party shall maintain such
insurance as is standard for governmental entities. Each Party shall supply the other Party
with applicable certificates of insurance upon request.
12. Notice. Any notice to be given hereunder by either Party to the other may be affected in
writing by personal delivery, or by mail, certified with postage prepaid, or by overnight
delivery service. Notices sent by mail or by an overnight delivery service shall be addressed
to the Parties at the addresses above. Either Party may change its address by written notice
in accordance with this paragraph.
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13. Third Parties. This Agreement does not and shall not be deemed to confer upon any third
party any right to claim damages, to bring suit or other proceeding against either ACHD or
Subrecipient because of any term contained in this Agreement.
14. Assignment. Subrecipient shall not assign this Agreement in whole or in part without prior
written consent of ACHD.
15. Severability. If any provision of this Agreement is determined to be unenforceable or
invalid for any reason, the remainder of this Agreement shall remain in effect, unless
otherwise terminated in accordance with the terms contained herein.
16. Governmental Immunity.
a. The Parties acknowledge and agree that both Parties and their respective officers
and employees, are relying on, and do not waive or intend to waive, by any
provision of this Agreement, the monetary limitations or any other rights,
immunities, and protections provided by the Colorado Governmental Immunity
Act, as it is from time to time amended.
b. Neither ACHD nor Subrecipient shall be liable to the other or shall make claim for
any incidental, indirect or consequential damages arising out of or connected in any
way to the work referenced within this Agreement. The mutual waiver of
consequential damages includes, but is not limited to, loss of use, loss of profit, loss
of business, loss of income or any other consequential damages that either Party
may have incurred from any cause of action including negligence or breach of
contract.
17. Entire Agreement. This Agreement constitutes the entire agreement and understanding
between the Parties and supersedes any prior agreement or understanding relating to the
subject matter of this Agreement.
18. Modification. This Agreement may be modified or amended only by a duly authorized
written instrument executed by the Parties hereto.
19. Waiver. The failure of either Party at any time to require performance of the other Party of
any provision of this Agreement shall in no way affect the right of such Party thereafter to
enforce the same provision, nor shall the waiver by either Party of any breach of any
provision hereof be taken or held to be a waiver of any other or subsequent breach, or as a
waiver of the provision itself.
20. Survival. The rights and obligations of the Parties shall survive the term of this Agreement
to the extent that any performance is required under this Agreement after its expiration or
termination of this Agreement.
21. Counterparts. This Agreement may be executed in two or more counterparts, each of which
shall be deemed an original but all of which shall together constitute one and the same
document.
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22. Jurisdiction and Venue. The laws of the State of Colorado shall govern as to the
interpretation, validity, and effect of this Agreement. The Parties agree that jurisdiction and
venue for any disputes arising under this Agreement shall be with Adams County, Colorado.
23. Authorization. Each Party represents and warrants that it has the power and ability to enter
into this Agreement, to grant the rights granted herein, and to perform the duties and
obligations herein described.
24. Security Breaches and Personal Information.
a. If Subrecipient obtains personal identifying information, as that term is defined in
C.R.S. 24-73-101, from ACHD during the course of this Agreement, Subrecipient
shall destroy or properly dispose of the information in a manner that is compliant
with C.R.S. 24-73-101 when that information is no longer needed for the
performance of this Agreement. Subrecipient shall also implement and maintain
reasonable security procedures and practices that are appropriate to the nature of
the personal identifying information obtained; and reasonably designed to help
protect the personal identifying information from unauthorized access, use,
modification, disclosure, or destruction.
b. In the event of a security breach, as defined in C.R.S. 24-73-103, that compromises
computerized data that includes personal information subject to this Agreement,
Subrecipient shall notify ACHD of the security breach in the most expedient time
and without unreasonable delay following discovery of the security breach, if
misuse of personal information about a Colorado resident occurred or is likely to
occur; and cooperate with ACHD, including sharing with ACHD any information
relevant to the security breach, except that such cooperation does not require the
disclosure of confidential business information or trade secrets.
REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY. SIGNATURE PAGE FOLLOWS.
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7
IN WITNESS WHEREOF, the Parties have caused this Subrecipient Agreement to be executed
by its duly authorized representatives.
ACHD:
__________________________________
Signature
Date: _____________________________
Name: ____________________________
Title: ____________________________
Subrecipient:
__________________________________
Signature
Date: _____________________________
Name: ____________________________
Title: ____________________________
REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY
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8
Adams County Health Department, Environmental Health Division
Love My Air, Colorado Local Entity Air Network (CLEAN)
SUBRECIPIENT AGREEMENT
with City of Englewood
EXHIBIT A
SCOPE OF WORK
Project Description:
The Love My Air Colorado Local Entity Air Network (CLEAN) program empowers communities
to live better, longer by reducing air pollution and limiting exposure through behavior changes,
advocacy, and community engagement. The program provides low -cost air sensors, a program
data dashboard, and programming support to increase understanding of the impact of particulate
matter on air quality and what individuals can do to protect their health. Through CLEAN, partners
host and create programming and communications to raise awareness about air quality, empower
individuals to adjust behaviors to reduce air quality impacts, and empower individuals to change
behaviors to reduce exposure to poor air quality.
Project Objectives:
• Gather real-time, hyper-local air quality data by placing air quality monitoring sensors
within the community, in collaboration with community partner organizations.
• Provide community members with easy access to local air quality data through a user-
friendly data dashboard.
• Empower communities, families, schools and parks and recreation districts to limit
exposure and reduce pollution through behavior change, advocacy, and community
engagement.
• Support community partners to incorporate air quality education and information into
their diverse programming.
• Convene a cohort of community partners to share lessons learned.
Program Activities: Subrecipient will use funding under this Agreement to support the Project
Objectives described above. Allowable uses of funding are broad to allow Subrecipient to support
Project Objectives within their diverse organization activities.
Subrecipient Organization Description:
• The City of Englewood is a small-sized city (population ~33,000) located in Arapahoe
County. The city borders the City of Denver to the south with the City of Sheridan to
its western border. In 2021, the city adopted its first ever Sustainability Plan, which
includes Air Quality as one of its goal areas.
Subrecipient Responsibilities:
• Use of Funding.
o The City of Englewood is still in the planning phases of the best use for available
CLEAN program funds, but will use the funds to advance one or multiple of its
air quality projects listed within the Sustainability Plan, which include:
▪ Increase education and outreach around how to stay safe during bad
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9
air quality days.
▪ Investigate education and outreach around bad indoor air quality
identification and prevention.
• Air Quality Sensor(s).
o Subrecipient requests and allows for the installation of ACHD air quality
sensor(s) at the following property location(s):
▪ Cushing Park
700 W Dartmouth Ave,
Englewood, CO 80110
▪ Northwest Greenbelt Park
2235 W Vassar Ave
Englewood, CO 80110
o Subrecipient shall grant ACHD access to said property, as needed, for ACHD to
carry out its responsibilities related to air quality sensor(s) installed on
Subrecipient’s property.
o Subrecipient shall exercise reasonable care to ensure air quality sensor(s) are
secure and remain in working order.
o Subrecipient shall notify ACHD as soon as possible of any air quality sensor(s)
loss or damage. Subrecipient is not responsible for costs associated with loss or
damage.
• Reporting. Subrecipient shall:
o Provide information relevant to work performed under this Agreement during
EPA quarterly reporting periods and upon request from ACHD.
o Submit a final report on work performed under this Agreement no later than
October 31, 2025. This report shall include (1) A description of the work
performed under this Agreement. (500 words or less). (2) A description of the
audiences reached through the work performed under this Agreement. (250
words or less). (3) The number of individuals reached through work performed
under this Agreement. And (4) At least one highlight from the work performed.
(250 words or less).
ACHD Responsibilities:
• Air Quality Sensors.
o ACHD shall, at no cost to Subrecipient, (1) Survey properties, as needed, to determine
suitable location(s) to install air quality sensor(s). (2) Install air quality sensor(s) in
location(s) approved by Subrecipient. (3) Perform maintenance and troubleshooting at air
quality sensor(s), estimated to occur as often as weekly. And (4) Remove air quality sensors
upon the expiration or termination of this Agreement.
o ACHD shall retain all title, rights, and ownership of its equipment.
• Access to Data. ACHD shall provide Subrecipient with access to air quality sensor data
through its CLEAN data dashboard.
• Technical Assistance. ACHD shall provide technical assistance to Subrecipient as needed
to carry out the work under this Agreement.
• Educational Materials and Information. ACHD shall provide educational materials and
information to assist Subrecipient with incorporating air quality into their diverse
organization activities.
Project Points of Contact:
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10
The following individuals will serve as the primary points of contact regarding work performed
under this Agreement.
• Adams County Health Department
o Renata Trisilawati
o rtrisilawati@adcogov.org
o 720 969 0700
• Subrecipient, City of Englewood
o Mel Englund, Sustainability Coordinator
o menglund@englewoodco.gov
o 303-870-2047
Payment Terms:
• Subrecipient shall send an invoice via email to ACHD for expenses incurred according to
the Budget below. All invoices shall include a description of the expenditures incurred, by
activity, during the invoice period. ACHD shall reimburse Subrecipient within thirty (30) days
receipt of said invoice.
• Subrecipient shall be responsible for all taxes for all payments received and will complete
a Form W-9 upon signing this Agreement.
• Subrecipient shall maintain records and documentation of work performed under this
Agreement, including fiscal records, and shall retain the records for a period of three (3)
years from the date this Agreement is terminated. Said records and documents shall be
subject at all reasonable times to inspection, review, or audit by authorized Federal, State,
or County personnel.
Budget:
The City of Englewood is still in the planning phase of how the city would like to use it’s $1,000
from the CLEAN program to help advance air quality education in the City of Englewood.
REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY.
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11
Adams County Health Department, Environmental Health Division
Love My Air, Colorado Local Entity Air Network (CLEAN)
SUBRECIPIENT AGREEMENT
with City of Englewood
EXHIBIT B
EPA NOTICE OF AWARD TO ACHD
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1
ORDINANCE COUNCIL BILL NO. 7
NO. _____________ INTRODUCED BY COUNCIL
SERIES OF 2024 MEMBER NUNNENKAMP
AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL
AGREEMENT BETWEEN THE CITY OF ENGLEWOOD AND
ADAMS COUNTY HEALTH DEPARTMENT, ENVIRONMENTAL
HEALTH DIVISION FOR THE LOVE MY AIR, COLORADO
LOCAL ENTITY AIR NETWORK (CLEAN) SUBRECIPIENT
AGREEMENT.
WHEREAS, in 2022 the City of Englewood joined the Colorado Local Air Entity
Network (CLEAN) program administered by the Tri-County Health Department; and
WHEREAS, the Tri-County Health Department dissolved and the Adams County
Health Department, Environmental Health Division took over the administration of the
CLEAN program; and
WHEREAS, the Adams County Health Department, Environmental Health
Division received a $438,775.00 grant from the United States Environmental Protection
Agency; and
WHEREAS, the Adams County Health Department, Environmental Health
Division is the pass through entity for the United States Environmental Protection
Agency grant; and
WHEREAS, the grant was awarded for the CLEAN program; and
WHEREAS, the CLEAN program expands air quality monitoring by using air
sensors, a data dashboard, and programing support; and
WHEREAS, the goal of the CLEAN program is to reduce air pollution and the
impacts of air pollution by encouraging behavior changes and education; and
WHEREAS, the Adams County Health Department is working with other cities
and local partners to collect air quality data for the CLEAN program; and
WHEREAS, the CLEAN program would allow the City of Englewood to gather
local air quality data; and
WHEREAS, the local air quality data could be provided to the community
through a data dashboard; and
WHEREAS, the passage of this Ordinance will authorize the City of Englewood
to enter into a Subrecipient Agreement with the Adams County Health Department,
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2
Environmental Health Division for the Love My Air, Colorado Local Entity Air Network
(CLEAN) program; and
WHEREAS, Article XIV, Section 18(2)(a) of the Constitution of the State of
Colorado, and Part 2, Article 1, Title 29, C.R.S. encourages and authorizes
intergovernmental agreements; and
WHEREAS, Sections 29-1-203 and 29-1-203.5, C.R.S. authorize governments to
cooperate and contract with one another to provide any function, service, or facility
lawfully authorized to each.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The City Council of the City of Englewood, Colorado hereby authorizes
execution by the City of an Intergovernmental Agreement with the Adams County Health
Department, Environmental Health Division for the Love My Air, Colorado Local Entity
Air Network (CLEAN) Subrecipient Agreement, in the form substantially the same as that
attached hereto.
Section 2. General Provisions
The following general provisions and findings are applicable to the interpretation and
application of this Ordinance:
A. Severability. If any clause, sentence, paragraph, or part of this Ordinance or the
application thereof to any person or circumstances shall for any reason be adjudged by a
court of competent jurisdiction invalid, such judgment shall not affect, impair or
invalidate the remainder of this Ordinance or its application to other persons or
circumstances.
B. Inconsistent Ordinances. All other Ordinances or portions thereof inconsistent or
conflicting with this Ordinance or any portion hereof are hereby repealed to the extent of
such inconsistency or conflict.
C. Effect of repeal or modification. The repeal or modification of any provision of
the Code of the City of Englewood by this Ordinance shall not release, extinguish, alter,
modify, or change in whole or in part any penalty, forfeiture, or liability, either civil or
criminal, which shall have been incurred under such provision, and each provision shall
be treated and held as still remaining in force for the purposes of sustaining any and all
proper actions, suits, proceedings, and prosecutions for the enforcement of the penalty,
forfeiture, or liability, as well as for the purpose of sustaining any judgment, decree, or
order which can or may be rendered, entered, or made in such actions, suits, proceedings,
or prosecutions.
D. Safety Clauses. The City Council hereby finds, determines, and declares that this
Ordinance is promulgated under the general police power of the City of Englewood, that
it is promulgated for the health, safety, and welfare of the public, and that this Ordinance
is necessary for the preservation of health and safety and for the protection of public
convenience and welfare. The City Council further determines that the Ordinance bears a
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3
rational relation to the proper legislative object sought to be obtained. This Safety Clause
is not intended to affect a Citizen right to challenge this Ordinance through referendum
pursuant to City of Englewood Charter 47.
E. Publication. Publication of this Ordinance may be by reference or in full in the
City’s official newspaper, the City’s official website, or both. Publication shall be
effective upon the first publication by either authorized method. Manuals, Municipal
Code, contracts, and other documents approved by reference in any Council Bill may be
published by reference or in full on the City’s official website; such documents shall be
available at the City Clerk’s office and in the City Council meeting agenda packet when
the legislation was adopted.
F. Actions Authorized to Effectuate this Ordinance. The Mayor is hereby authorized
and directed to execute all documents necessary to effectuate the approval authorized by
this Ordinance, and the City Clerk is hereby authorized and directed to attest to such
execution by the Mayor where necessary. In the absence of the Mayor, the Mayor Pro
Tem is hereby authorized to execute the above-referenced documents. The execution of
any documents by said officials shall be conclusive evidence of the approval by the City
of such documents in accordance with the terms thereof and this Ordinance. City staff is
further authorized to take additional actions as may be necessary to implement the
provisions of this Ordinance.
G. Enforcement. To the extent this ordinance establishes a required or prohibited
action punishable by law, unless otherwise specifically provided in Englewood Municipal
Code or applicable law, violations shall be subject to the General Penalty provisions
contained within EMC § 1-4-1.
Introduced and passed on first reading on the 18th day of March, 2024; and on second
reading, in identical form to the first reading, on the ___ day of ____________, 2024.
Othoniel Sierra, Mayor
ATTEST:
_________________________________
Stephanie Carlile, City Clerk
I, Stephanie Carlile, City Clerk of the City of Englewood, Colorado, hereby certify
that the above and foregoing is a true copy of an Ordinance, introduced and passed in
identical form on first and second reading on the dates indicated above; and published
two days after each passage on the City’s official website for at least thirty (30) days
thereafter. The Ordinance shall become effective thirty (30) days after first publication
on the City’s official website.
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COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Melissa Englund
DEPARTMENT: City Manager's Office
DATE: April 1, 2024
SUBJECT: Approval to apply for the Public Building Electrification grant
DESCRIPTION:
Staff is looking for approval from City Council to apply for the Public Building Electrification grant
through the Colorado Energy Office
RECOMMENDATION:
Staff recommends Council approve staff to pursue the Public Building Electrification Grant.
PREVIOUS COUNCIL ACTION:
September 27, 2021: Updated list reviewed by Council during study session
July 12, 2021:Draft American Rescue Plan Act (ARPA) fund list reviewed by Council
during study session
February 7, 2022: City Council approves ARPA funding list, which contains $200,000 to
go towards some type of sustainable, energy-efficient pilot project
May 2, 2022: City Council approved CB 25 -- Ordinance approving a Memorandum of
Understanding between the Colorado Energy Office and the City of Englewood to
provide contract services for its Energy Contracting Program
SUMMARY:
The City is seeking approval to apply for the Planning and Implementation grant. This grant
funds the energy audit and, if awarded, grantees will be invited to apply for the implementation
funding if the results of the planning demonstrate an opportunity to execute a project.
ANALYSIS:
The Public Building Electrification Grant is authorized by House Bill 22-1362to provide public
buildings with funding to explore and implement building system electrification measures and
infrastructure upgrades required to support these technologies. This is a grant administered
through the Colorado Energy Office. This grant was identified by Energy Service Contractor
(ESCO) Yearout Energy – the contractor performing the city’s Investment Grade Energy Audit
(IGA) as a beneficial funding stream for the city to apply to. The deadline to apply to this grant is
April 5, 2024.
The city is seeking approval to apply for the Planning and Implementation grant. This grant
funds a portion of the energy audit and, if awarded, grantees will be invited to apply for the
implementation funding if the results of the planning demonstrate an opportunity to execute a
project.
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For the implementation phase, eligible entities can submit applications for up to $500,000 in
funding per project (per building) to cover planning and implementation costs, with a max
incentive of $750,000 per applicant (if multiple buildings).
COUNCIL ACTION REQUESTED:
City staff requests Council approve staff to pursue the Public Building Electrification Grant in
order to help cover some of the already incurred costs of the energy audit as well as helping the
city receive upwards of over half a million dollars in funding to go towards building electrification
upgrades.
FINANCIAL IMPLICATIONS:
Applying and securing this grant will secure 50%-75% of the costs of the energy audit the city is
currently undertaking, with a max incentive of $8,000-$12,000.However, the planning phase is
only aimed at covering the energy audit for any specific site which will be proposed in the
implementation phase. In this example there are three sites being proposed for electrification
and that would be eligible for grant offsets in the range of $4,400 to $6,600. For the
implementation phase of the grant, reimbursement funding will cover up to $750,000 of total
project cost and/or $500,000 per building to install high efficiency electric equipment or make
electrical upgrades as necessary to support the installation of high-efficiency electric equipment.
A 25% match is required for the grant, up to $250,000. Disproportionately impacted (DI) areas
also qualify for 40 hours of funding for administrative time during the implementation phase. DI
areas also qualify for 75% of the funding for the planning phase, up to $12,000. The funding
also requires the completion of an electrification training program hosted by the Colorado
Energy Office.
CONNECTION TO STRATEGIC PLAN:
Applying and securing funds from this grant will advance the following projects and metrics
found in the Strategic Plan underneath the Sustainability priority area:
Project: “Work with the Colorado Energy Office to conduct an Energy Performance Audit
on major city facilities.” This grant helps cover 50%-75% of the audit costs
Metric: “% reduction in carbon emissions from city-owned buildings in Englewood.”
Metric: “% reduction in energy use”
OUTREACH/COMMUNICATIONS:
The departments that have been helping to progress the investment grad audit (IGA) that will
help guide the project submitted to this grant include: City Manager’s Office; Public Works;
Utilities; and Parks, Recreation, Library, and Golf.
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