HomeMy WebLinkAbout2024-04-08 (Special) Meeting Agenda Packet
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762-2405) at least 48 hours in advance of when services are needed.
1000 Englewood Pkwy, Community Room
Englewood, CO 80110
AGENDA
City Council Special Meeting
Monday, April 8, 2024 ♦ 6:00 PM
Council Dinner will be available at 5:30 p.m.
To view the meeting, please follow this link to our YouTube live stream link: YouTube
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Study Session Topic
a. Chief of Police Sam Watson and Deputy Chief of Police Vance Fender will be present to
discuss ordinances, policies and fees related to the release of police records, including
body camera footage, as those relate to Colorado law. 6:00 p.m. to 6:50 p.m.
Information and Direction
Presentation:30 minutes
Discussion: 20 minutes
iva documents
b. Director of Finance Kevin Engels and Budget Manager Jennifer Nolan will be present to
discuss Preliminary 2025 Revenue and Expenditure Underlying Forecast Assumptions.
6:50 p.m. to 7:30 p.m.
Information and Direction
Presentation: 30 minutes
Discussion: 10 minutes
ivb documents
c. City Manager Shawn Lewis and Deputy City Manager Tim Dodd will be present to
discuss the City Holiday Calendar. 7:30 p.m. to 8:00 p.m.
Information and Direction
Presentation: 10 minutes
Discussion: 20 minutes
ivc documents
V. Break - 10 minutes
VI. Approval of Ordinances on First Reading
a. CB- 10 Modification of Contract Processes
via documents
Staff: Tim Dodd, Deputy City Manager; Trudi Peepgrass, Procurement Supervisor;
Kevin Engels, Director of Finance
b. CB-8 Amending Englewood Municipal Code, Addressing the Council
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Englewood City Council Special Meeting Agenda
April 8, 2024
Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-
762-2405) at least 48 hours in advance of when services are needed.
vib documents
Staff: City Attorney Tamara Niles
VII. Resolutions and Motions
a. Bates Logan Park Renovations
viia documents
Staff: Open Space Manager Adrian Torres
b. Yearend Budget Supplemental for 2023
viib documents
Staff: Director of Finance Kevin Engels
VIII. Reports from Board and Commission Council Liaisons
IX. Council Member’s Choice
X. City Manager’s Choice
XI. Adjournment
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STUDY SESSION
TO: Mayor and Council
FROM: Vance Fender
DEPARTMENT: Police
DATE: April 8, 2024
SUBJECT:
Review of ordinances, policies and fees related to the release of
police records, including body camera footage, as those relate to
Colorado law
DESCRIPTION:
This will be a review of the applicable city ordinances, policies and the associated fees charged
for the release of police records and body worn and in car camera footage. This discussion will
also include applicable state laws.
RECOMMENDATION:
The Police Department is asking for Council guidance on the fees charged for police records, to
include body worn camera and in car camera footage, as well as other forms of digital media.
PREVIOUS COUNCIL ACTION:
City Council has approved the proposed fees from the Police Department on a yearly basis.
The last fee's were approved in the 2024 budget process.
SUMMARY:
The Police Department charges various fees for the release of various forms of police records.
Many of these fees are authorized in Colorado Revised Statutes in title 24. Other fees have
been proposed to City Council and approved in the budget process. Currently the fees below
are being charged for police records:
$5 per report (includes the first 5 pages; .25 cents for each additional page. $10 for certified
copies.
$5 per address or person; Call for service report or person involvement report
$10 - Clearance letter
$25 - Evidence photos (per CD)
$25 per hour - Dispatch recordings
$25 per hour - Research fee
Various fees for Registered Sex Offenders
$25 per hour - Bodyworn and in car camera production (increased to $30 per hour by City
Council in 2024, but not yet implemented)
The City Clerk's Office charges a fee for all CORA (Colorado Open Records Act) requests. The
first hour is free and each additional hour is $30 per hour.
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C.R.S 24-72-205 indicates that governments and agencies may charge no more than $33.58
cents per hour to research, retrieve and compile public records, with the first hour provided at
no charge. This is adjusted every 5 years for inflation and is expected to rise to $40.18 per hour
in July of 2024.
ANALYSIS:
We did not find a law enforcement agency in the State that did not charge a fee for police
records. EPD did research several other metro law enforcement agencies for their fees
regarding bodycam and in car camera requests.
• Denver P.D. – 1st hour $25. All additional hours for redaction and review $33 per hour.
• Littleton P.D. – 1st hour $30, plus $25 for research and $15 for materials -- $70. $30 per hour
thereafter for redaction.
• Arapahoe County Sheriff’s – 1st 15 minutes $5. All additional hours for redaction and review
$20 per hour.
• Greenwood Village P.D. -- $35 for materials. All additional hours for redaction and review $35
per hour. Additionally, $33.58 per hour staff time for research and time spent.
• Jefferson County Sheriff's -- $30 per hour for redaction, review, and research. $20 per hour
thumb drive.
• Lone Tree P.D. – 1st hour free. All additional hours for redaction and review $33.58 per hour.
$25 per flash drive and/or DVD.
COUNCIL ACTION REQUESTED:
The Police Department is seeking City Council's direction in this matter of fees charged for
police records.
FINANCIAL IMPLICATIONS:
In 2023 the Police Department collected $12,746 in fees. (02-1101-33252)
CONNECTION TO STRATEGIC PLAN:
This is connected to Safety, Governance and Community Engagement in the Strategic Plan.
OUTREACH/COMMUNICATIONS:
N/A
ATTACHMENTS:
PowerPoint presentation
EPD "Request for Records Search" form
EPD "Public Request for Digital Media" form
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Englewood Police Records
Release
Presented By Chief Sam Watson and Deputy Chief Vance Fender
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Englewood Police Records/Media Release
The Englewood Police Department
strives to disseminate requested
information in an accurate, complete and
timely manner.
•Any media request for information or
access to a law enforcement situation
shall be referred to the designated
Police Department Public Information
Officer.
•All media releases are subject
to additional considerations of release
standards including CCJRA, CORA and
Law Enforcement Integrity bill. Pa
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•CORA(Colorado Open Records Act)
•CCJRA (Colorado Criminal Justice
Records Act)
•Law Enforcement Integrity Bill (Colorado
House Bill 1250)
•Colorado Revised Statutes 24-72-205,
24-702-306, 24-301-902
Records Release Criteria
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•Colorado Open Records Act (C.O.R.A.)
•Public access to existing records and
documents
•Coordinated with the City Clerk’s Office
•3 working days or 7 working days
(Extenuating circumstances)
•Englewood City Clerk charges $30 per
hour after the first hour
•(Comparison) State of Colorado charges
$30 per hour after the first hour
•24-72-205 – Governments may charge up
to $33.58 per hour. Expected to rise to
$40.18 in July of 2024
CORA REQUEST
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•Colorado Criminal Justice Records Act
(C.C.J.R.A.)
•The courts have construed CCJRA to be
more limited than CORA
•2 categories of records -
•“Records of Official Action” - “an arrest;
indictment; charging by information; disposition;
pretrial or posttrial release from custody; judicial
determination of mental or physical condition;
decision to grant, order, or terminate probation,
parole, or participation in correctional or
rehabilitative programs; and any decision to
formally discipline, reclassify, or relocate any
person under criminal sentence.”
•Must be available for inspection
CCJRA
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•All other records may be open for inspection
subject to the discretion of custodian of records
•EPD will not release records concerning an
ongoing investigation to maintain the integrity
of the case
•Grounds that the disclosure would be contrary
to the public interest 24-72-305
•Cannot release any emergency alcohol,
substance abuse or mental health holds
•Cannot release records that have been sealed
or are under a “gag” order
CCJRA (continued)
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•Jurisdiction
•Will not release records on other jurisdiction
cases
•Multi-jurisdiction considerations and coordination
•Federal Agency Interest and Cooperation
•District Attorney
•Point of contact on all filed cases into the 18th
Judicial District
•Will refer requests for records to the District
Attorney’s Office
Additional Considerations
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•Additional set of timelines and
requirements
•Specific to allegations of misconduct
•Many specific exceptions based on the status
of the criminal case
•Mandatory victim or family notification prior
to release
•Minimal edits or redactions allowed
• Any video that would substantially
interfere with or jeopardize an active or
ongoing investigation may be withheld
from the public
24-31-902(Law Enforcement Integrity)
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•Police Records
•At the PD lobby, M-F 8:00am – 4:00pm. Pay fee
at the time of request
•May also have the records mailed after paying
the required fee
•Digital Media (Body Worn Camera)
•At the PD lobby, M-F 8:00am – 4:00pm.
Complete the request form
•Email the request form
•An Audio VideoTech will contact you at a later
time with the projected fee to produce the
requested media. This fee must be paid in
advance
Process to Obtain Records
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•Record fees
•$5 per report (includes the first 5 pages; 25
cents for each additional page) $10 for
certified copies
•$5 per location address per year or per
person search - Call for Service Report or
Person Involvement Report
•$10 – Clearance Letters
•$25 – Evidence photos (per CD)
•$25 per hour – Dispatch Recordings
•$25 per hour – Research fee (General)
•Various fees for Registered Sex Offenders
Fees
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•Body worn and in car camera fees
•$25 per hour
•Typically, it takes up to 4 hours to redact one hour
of video
•EPD uses the Watchguard camera system and
the redaction software is proprietary
•Until recently, EPD required a $25 deposit on
all Body Worn Camera footage requests.
Currently, EPD requires the entire estimate to
be paid before the request is processed. If it
takes less time than estimated, the balance is
refunded
•In 2024, City Council authorized the fee to be
increased to $30 per hour, although EPD has
not instituted this increase yet
Fees
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BWC Comparative Fees
Organization First Hour Subsequent
hours
Additional fees
Denver P.D.$25 $33 None
Littleton P.D.$70 $30 None
Arapahoe County Sheriff $5 (1st 15 minutes $20 None
Greenwood Village P.D. $35 $35 $35 for materials plus
$33.58 per hour
redaction and review
Lone Tree P.D.Free $33.58 $25 for materials
Jefferson County Sheriff $30 $30 $25 for materialsPa
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Questions
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STUDY SESSION
TO: Mayor and Council
FROM: Jennifer Nolan, Kevin Engels
DEPARTMENT: Finance
DATE: April 8, 2024
SUBJECT:
Preliminary 2025 Revenue and Expenditure Underlying Forecast
Assumptions
DESCRIPTION:
Preliminary 2025 Revenue and Expenditure Underlying Forecast Assumptions
RECOMMENDATION:
Staff recommends that Council review the 2025-2029 projections and assumptions and provide
input on the 2025 budget process.
PREVIOUS COUNCIL ACTION:
January 27, 2024 - Visioning and 2025 City Council Goal Setting Workshop
February 5, 2024 - Capital Improvement Plan (CIP) Prioritization Process Improvement
Update Discussion
SUMMARY:
The purpose of the Fiscal Year 2025 Budget presentation is to provide City Council with a
formal 2025 Budget Calendar and to review the 2025-2029 Revenue and Expenditure forecast
and underlying assumptions. Staff requests guidance from City Council regarding the 2025
Budget Process, including the reasonableness of the underlying assumptions and forecasts.
The attached presentation provides the revenue and expenditure forecast for the General Fund,
including a 5-year projection, and the current status of all other funds (in the reference section).
Historical city performance and key State sources of economic trends were used in developing
these forecasts. They include, but are not limited to:
Economic and Revenue Forecast Report, March 2024 - Colorado Legislative Council
Bureau of Labor Statistics CPI Denver-Aurora-Lakewood, CO
Arapahoe County 2023 Assessed Valuation Report
Englewood Revenue and Expenditures for the period 2019 Actual through 2023
(unaudited) and the 2024 Budget
The economic forecast data included in recent various reports is available within the appendix of
the presentation.
Please Note: Until the annual financial audit is complete, the 2023 unaudited figures are
subject to change.
Page 20 of 193
ANALYSIS:
Revenue and Expenditure Assumptions
2025
Forecast
2026
Forecast
2027
Forecast
2028
Forecast
2029
Forecast
Revenue Sources Assumptions
Sales and Use Tax Revenue * 4% 4% 4% 4% 4%
Property Tax Revenue + 0% 14% 0% 14% 0%
All Other Revenue Sources 3% 3% 3% 3% 3%
2024-2029 Compound Annual
Growth Rate (CAGR): 3.98%
Expenditure Uses
Assumptions** 3% 3% 3% 3% 3%
2024-2029 Compound Annual
Growth Rate (CAGR): 2.77%
* No Rate Increase for Retail Marijuana sales and use tax; the rate remains at 10.3% and 3.8%
for Retail Marijuana and Medical Marijuana sales, respectively
+ Property appraisals occur every odd numbered year and the increase in property taxes is
reflected in the following even numbered year; a November 2024 ballot initiative is
recommending that property tax growth be capped at 4% annually; on March 15, 2024, the
Colorado Property Tax Commission has submitted their preliminary report with the Colorado
General Assembly; the Colorado legislature will consider the commission's recommendations as
they develop property tax legislation
** In 2024, employee salaries and salary-related benefits will increase by 5%; health insurance
increased by 5.5%; non-personnel expenditures are forecasted to increase by 24% (or 15%
excluding the increases from Budget Supplemental #1)
The Federal Funds Target Rate increased eleven times since March 2022 through July 2023.
Interest rates affect the economy by influencing stock and bond interest rates, consumer and
business spending, inflation, and recessions. At the March 2024 Federal Reserve Board
Meeting, it was announced that there may be up to three reductions in the Federal Funds Rate
in 2024.
The Calculated Compound Annual Growth Rate (CAGR) for the General Fund's Revenue
Expenditure and Consumer Price Index (CPI) for the Denver-Aurora-Lakewood Area
The following periods provide the calculated CAGR for revenue, expenditures and the Denver-
Aurora-Lakewood CO Consumer Price Index:
CAGR Period Revenue Expenditure Consumer Price Index (CPI)
2013-2023 Unaudited 4.8% 4.6% 3.3%
2018-2023 Unaudited 5.2% 7.2% 4.1%
2013-2018 4.6% 2.1% 2.6%
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Inflation is coming under control as evidenced by the decrease in the CPI from last year;
however it is still elevated. The Denver-Aurora-Lakewood Consumer Price Index inflation is
down from when it was last reported in March 2023:
Headline Inflation - includes prices for all products and services
o 3.5% down from 6.9%
Core Inflation - excludes prices from food and energy due to their quick and
unpredictable price changes
o 4.1% down from 6.7%
COUNCIL ACTION REQUESTED:
Staff is seeking City Council's guidance early in the budgeting cycle regarding the 2025 revenue
and expenditure budget policy.
FINANCIAL IMPLICATIONS:
The General Fund 2025 Revenue and Expenditure estimates include the following assumptions
and 2024 Budget Supplemental #1 amounts in addition to the original budget appropriation:
Operating Revenues - ($1.6M) from $69.5M to $71.1M
$214,000 - Property Tax Revenue Estimate is revised down by 3.4% as compared to the
2024 original budget of $6,300,000 (Budget Supplemental #1)
$1.8M - Additional CityCenter Property Management services revenue from several
property owners; the oversight of these services reverting back to the city's Public
Works Department due to the dissolution of the Englewood Environmental Foundation
(EEF) in 2023
Operating Expenditures - ($2.0M) from $70.0M to $72.0M
2024 Budget Supplemental #1
$1.8M - Additional CityCenter Property Management services due to the dissolution of
Englewood Environmental Foundation (EEF) in 2023 and the oversight of these services
reverting back to the city's Public Works Department
$93.4K - Additional Police operating radio equipment that is 100% reimbursed through
the Arapahoe County E911 Authority
$84K - Additional City Manager's Office Sustainability program costs
$45K - Additional Communications operational costs
GENERAL FUND (in millions) 2025
Forecast
2026
Forecast
2027
Forecast
2028
Forecast
2029
Forecast
Operating Revenues and
Expenditures
Revenues $73.6 $77.1 $79.8 $83.6 $86.5
Expenditures $73.4 $75.7 $77.9 $80.2 $82.6
Net Revenues (Expenditures) $0.2 $1.4 $1.9 $3.4 $3.8
Other Sources (Uses) of Funds
Transfers In * $0.1 $0.1 $0.1 $0.0 $0.0
Transfers Out + $0.4 $0.4 $0.4 $0.5 $0.5
Net Other Sources (Uses) of Funds ($0.3) ($0.3) ($0.3) ($0.5) ($0.5)
Net Change in Fund Balance ($0.1) $1.1 $1.6 $2.9 $3.3
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Beginning Fund Balance $19.2 $19.1 $20.2 $21.8 $24.7
Ending Fund Balance $19.1 $20.2 $21.8 $24.7 $28.0
Fund Balance
Composition/Designations:
Unrestricted Reserve - 16.7% of
Operating Revenue $12.3 $12.9 $13.3 $14.0 $14.4
ARPA Restricted Reserve
(Committed by 2024 and to be
spent by 2026)
$0.0 $0.0 $0.0 $0.0 $0.0
LTAR Committed Funds $0.1 $0.1 $0.1 $0.1 $0.1
TABOR Emergency Reserve $2.1 $2.1 $2.1 $2.1 $2.1
Designated Fund Balance $14.5 $15.1 $15.5 $16.2 $15.6
Unassigned Fund Balance $4.6 $5.1 $6.3 $8.5 $8.7
Fund Balance Total $19.1 $20.2 $21.8 $24.7 $28.0
* Transfer-In from Public Improvement Fund for Qualified Energy Conservation Bond Debt
Service and Selbe ground lease payments
+ Transfer-Out to Englewood Downtown Development Authority for Tax Increment Financing
(Sales Tax Payment)
All Other Funds 2023 versus 2024 Estimated Year End Balance
All Other Funds (in millions)
2023
Unaudited
Balance
2024
Estimate
Balance
General Fund $24.9 19.5
Special Revenue Funds
Conservation Trust Fund $2.2 $2.1
Donors Fund $0.9 $0.5
Parks & Recreation Trust Fund $0.1 $0.1
Malley Center Trust Fund $0.5 $0.4
Open Space Fund $3.1 $3.3
Debt Service Funds
General Obligation (GO) Bonds - Police
Headquarter & Law Enforcement Safety
Equipment
$0.1 $0.1
Capital Projects Funds
Public Improvement Fund $19.6 $19.5
Capital Projects Fund $4.0 $4.8
Police Headquarter & Law Enforcement Safety
Equipment Construction Fund $2.6 $2.1
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Enterprise Funds
Water Fund $16.1 $0.7
Sewer Fund $4.0 $1.3
Stormwater Drainage Fund $27.9 $5.4
Golf Course Fund $0.2 $0.3
Concrete Utility Fund $2.2 $2.2
Housing Rehabilitation Fund $1.3 $1.1
Internal Service Funds
Servicenter Fund $0.4 $0.4
Capital Equipment Replacement Fund $4.0 $2.6
Risk Management Fund $1.4 $0.5
Employee Benefits Fund $1.2 $1.0
CONNECTION TO STRATEGIC PLAN:
Governance: A city government that is accountable, effective, and efficient
OUTREACH/COMMUNICATIONS:
N/A
ATTACHMENTS:
Budget Update: 2025-2029 Preliminary Budget Assumptions Presentation
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Budget Update:
2025-2029 Preliminary Budget Assumptions
Presented By Kevin Engels
Director of Finance
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Agenda
•2025 CIP Process Steps and Budget Planning Calendar
•General Fund 2024 Revenue and Expenditure Amended Budget/Estimate
•General Fund Forecasting 5-Years Expenditures and Revenues
•General Fund 2025-2029 Fund Balance Forecast
•2023 vs 2024 Estimated Year End Balances for Other Funds
•Reference Section
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2025 CIP Process Steps and Budget
Planning Calendar
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2025 CIP Process
STEP 1
Department 2025-
2029 capital
request
preparation with
their respective
BCC and to provide
a recommended
prioritized list for
the April 22nd Joint
Meeting*
STEP 2
City Staff
Committee Review
to score the Public
Improvement Fund
and Capital Projects
Funds capital
project requests
(excludes ongoing
capital
maintenance
programs)
STEP 3
Joint Meeting with
City Council,
Planning & Zoning
Commission and
Budget Advisory
Committee Review
Planning & Zoning
Commission and
Budget Advisory
Committee provide a
recommended,
prioritized list to CMO
by June 5th
STEP 4
CMO and city
departments
reconcile the
recommendation
lists for Council
Review and
Decision by August
2024
City Council makes
final decisions based
on staff, and advisory
board, commission
and committee input
Joint Meeting = City Council, Planning and Zoning Commission and Budget Advisory Committee
CMO = City Manager’s Office
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2025 City Council Budget Calendar
Q1
Jan-Mar
•City Council 2025 Vision/Goal Setting Workshop-Jan 27, 2024
•Capital Improvement Plan Prioritization Process Discussion-Feb 5, 2024
Q2
Apr-Jun
•Preliminary 2025 Revenue and Expenditure Underlying Forecast Assumptions–
Apr 8, 2024
•Review Preliminary 2025 Capital Projects List with City Council, Planning and
Zoning Commission and Budget Advisory Committee-Apr 22, 2024
•Preliminary Department 2025 Operating & Capital Requests–Jun 24, 2024
Q3
Jul-Sep
•Budget Advisory Committee Annual Report Review–Aug 5, 2024 (Placeholder)
•Draft Proposed 2025 Operating & Capital Budget–Aug 12, 2024
•Proposed 2025 Budget Available–Sep 3, 2024
•Proposed 2025 Budget Public Hearing–Sep 16, 2024
•Budget Workshop to finalize 2025 Budget–Sep 23, 2024 (Placeholder)
Q4
Oct-Dec
•2025 Budget Ordinances First Reading–Oct 7, 2024
•2025 Budget Ordinances Second Reading–Oct 21, 2024
Other Budget Process Input
•2025-2029 Capital
Improvement Plan (CIP)
recommended project list to
City Manager from the
following: Planning and
Zoning Commission, Library
Board, Englewood
Transportation Advisory
Committee, Parks &
Recreation Commission and
Budget Advisory Committee -
Jun 5, 2024
•BC&C provide operating
budget updates per their
purview: Library Board,
Englewood Transportation
Advisory Committee, Parks &
Recreation Commission and
Budget Advisory Committee –
no later than July 31, 2024
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Colorado Economic Indicators
Source: Colorado Legislative Council Staff March 2024 Economic & Revenue Forecast, page 59
Per the March 2023
Report CPI Inflation
Headline –6.9%
(down by 49.3%)
Core –6.7%
(down by 38.8%);
excludes Food and
Energy due to their
price volatility
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Englewood-External Factors
Easing of
Inflationary Price
Increases;
however prices
are still elevated
•Federal Funds Rate 5.50%; eleven rate increases since March 2022 totalling 5.25%;
this rate affects consumer mortgage, credit card and loan interest rates; three
Federal Fund Rate reductions are anticipated in 2024
•Consumer spending continues to drive the economy; however, higher debt and lower
savings levels may impact future household consumption
•Supply chain conditions affecting the global transportation of goods have improved
but may be impacted by the ongoing geopolitical events
•The labor market for Colorado and the nation is cooling, due in part to the Federal
Reserve Board’s monetary tightening policies and as evidenced by the uptick in the
unemployment rate
•Geopolitical events –Russia’s war with Ukraine (Feb 24, 2022); Hamas’ (Palestinian
militants) war with Israel (Oct 7, 2023) and the Houthi’s, organization in Yemen,
attack on commercial vessels in the Red Sea since Nov 2023 may further impact
trade and result in a resurgence of inflationary prices
Property Tax The Property Tax Commission recommendations to the Colorado General Assembly may
impact Property Tax Revenue (TBD); the commission is a 19-person task force
(established by House Bill 2023B-1003)
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Englewood-Internal Factors
Compensation
and Benefits
•Collective Bargaining Agreement Negotiations with the Englewood
Employee Association (EEA) and the Englewood Police Benefits
Association (EPBA) for the 2025-2026 Contract Period; salary and
benefit costs to be determined (TBD)
$TBD
Preliminary
Insurance Rate
Increases
•2025 Medical Insurance Cost Increase (5.5% medical increase in 2024)
Insurance-General Fund $325K; Other Funds $213K
•2025 Dental Insurance Cost Increase (0% dental increase in 2024)
Insurance-General Fund $10K; Other Funds $7K
9%
5%
•2025 Property & Casualty Liability Insurance-General Fund $64K; Other
Funds $20K
10%
Tax Increment
Financing (TIF)
•2025 Sales Tax Payment to the Englewood Downtown Development
Authority (EDDA) ($400,000 in 2024)
$416,000
2025 Estimated amounts Based on 2024 Budget
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General Fund 2024 Revenue and
Expenditure Amended Budget/
Estimate
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General Fund (2024 Fund Balance in Millions)
Original
Budget
Amended
Bud/Est
2023 Unaudited Preliminary Year End Total Fund Balance +$24.9 $24.9
2024 Revenue Budget ++$69.5 $71.1
2024 Expenditure Appropriation Budget *-$70.0 $72.0
2024 Net transfer-out to Public Improvement Fund and EDDA -$ 4.8 $ 4.8
2024 Estimated Year End Total Fund Balance =$19.5 $19.2
+Property Tax Revenue Estimate revised down by $214K, from $6,300,000 to $6,086,000 (Senate Bill 2023B-001); Charges
for Services Revenue Estimate revised up by $1.8M due to payments from the CityCenter Property Management Participants
*Includes the following from the 2024 Budget Supplemental #1: $84K-CMO Sustainability Programs; $1.8M-CityCenter
Property Management Services formerly provided by the Englewood Environmental Foundation; $93K-Police Arapahoe
County E911 Authority grant reimbursement of radio equipment replacement; $45K Communications Department for
services related to Affordability Housing Campaign and informational inserts to Utility Bill mailings
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General Fund (2024 Fund Balance Composition in Millions)
Original
Budget
Amended
Bud/Est
2024 Estimated Year End Total Fund Balance (from prior slide)$19.5 $19.2
Designated Amounts:
TABOR Emergency Reserve +$ 2.1 $ 2.1
LTAR Committed +$ 0.1 $ 0.1
ARPA Restricted +$ 0.0 $ 0.0
Unrestricted Reserve @ 16.7% of Revenues +$11.6 $11.9
Total Designated Amounts =$13.8 $14.1
Unassigned Fund Balance +$ 5.7 $ 5.1
Estimated Year End Total Fund Balance =$19.5 $19.2Pa
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General Fund Forecasting 5-Years
Revenues and Expenditures
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Fiscal Responsibility
$40,000,000
$50,000,000
$60,000,000
$70,000,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Unaudited
General Fund Revenues and Expenditures 2013-2023 Unaudited
Revenues Expenditures
2013-2018 Compound Annual Growth Rate (CAGR)
General Fund Revenue CAGR ~ 4.6%
General Fund Expenditures CAGR ~ 2.1%
CPI All Items / Denver-Aurora-Lakewood CO CAGR ~ 2.6%
2018-2023 Unaudited Compound Annual Growth Rate (CAGR)
General Fund Revenue CAGR ~ 5.2%
General Fund Expenditures CAGR ~ 7.2%
CPI All Items / Denver-Aurora-Lakewood CO CAGR ~ 4.1%
2013-2023 Unaudited Compound Annual Growth Rate (CAGR)
General Fund Revenue CAGR ~ 4.8%
General Fund Expenditures CAGR ~ 4.6%
CPI All Items / Denver-Aurora-Lakewood CO CAGR ~ 3.3%
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General Fund Revenue Growth Rate Comparisons
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
$45,000,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Unaudited
Sales/Use Tax, Property Tax and Other Revenue 2013-2023 Unaudited
Sales and Use Tax Property Tax Other Revenue
2013-2023 Unaudited Compound Annual Growth Rate (CAGR)
2013-2023 2013-2018 2018-2023
Sales and Use Tax Revenue 6.1% 5.5% 6.7%
Other Revenue 2.4% 2.6% 2.3%
Property Tax Revenue 6.0% 6.7% 5.3%
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General Fund Summary Assumptions
2025 2026 2027 2028 2029
Revenue Sources
Sales & Use Tax Revenue 4%4%4%4%4%
Property Tax Revenue (A)0%14%0%14%0%
Property Tax Revenue (B)4%4%4%4%4%
Property Appraisal Market Data Period 1/1/2022-
6/30/2024
1/1/2022-
6/30/2024
1/1/2024-
6/30/2026
1/1/2024-
6/30/2026
1/1/2026-
6/30/2028
All Other Revenue Sources 3.5%3.5%3.5%3.5%3.5%
Expenditure Uses 3%3%3%3%3%Pa
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General Fund Revenue (in millions)
2019
Actual
2020
Actual
2021
Actual
2022
Actual
2023
Unaudite
d
2024
Budget
2024
Estimated
2025
Forecast
2026
Forecast
2027
Forecast
2028
Forecast
2029
Forecast
All Other Revenue $2.50 $2.40 $2.10 $3.30 $3.30 $20.00 $20.00 $20.70 $21.40 $22.20 $22.90 $23.70
Property Tax $4.00 $4.60 $4.60 $5.20 $5.20 $6.10 $6.10 $6.10 $7.00 $7.00 $7.90 $7.90
Sales and Use Tax $31.40 $31.80 $34.30 $40.40 $42.30 $45.00 $45.00 $46.80 $48.70 $50.70 $52.70 $54.80
$0.00
$22.50
$45.00
$67.50
$90.00
<< 2024-2029 Compound Annual Growth Rate is 3.98% >>
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General Fund Expenditure Categories (in millions)
2019 2020 2021 2022 2023
Unaudited
2024
Budget
2024
Estimate
2025
Forecast
2026
Forecast
2027
Forecast
2028
Forecast
2029
Forecast
Debt Service $1.6 $1.6 $1.6 $3.0 $0.1 $0.1 $0.1 $0.1 $0.1 $0.0 $0.0 $0.0
Capital $0.7 $0.9 $0.9 $1.0 $3.0 $2.8 $2.8 $2.9 $3.0 $3.1 $3.1 $3.2
Contractual $14.3 $16.8 $16.4 $17.8 $19.5 $25.2 $25.2 $25.7 $26.5 $27.3 $28.1 $29.0
Commodities $1.9 $1.9 $2.3 $2.3 $2.3 $2.7 $2.7 $2.8 $2.9 $2.9 $3.0 $3.1
Personnel $28.4 $30.0 $31.9 $33.5 $38.2 $41.2 $41.2 $42.0 $43.7 $45.0 $46.4 $47.8
$-
$22.5
$45.0
$67.5
$90.0
<< 2024-2029 Compound Annual Growth Rate is 2.77% >>
2024 Bud and Este includes Budget Supplemental #1
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General Fund 2025-2029 Fund Balance
Forecast
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General Fund
Sources and Use of Funds Year Over Year Comparison (in millions)
$40.0
$50.0
$60.0
$70.0
$80.0
$90.0
2019
Actual
2020
Actual
2021
Actual
2022
Actual
2023
Unaudited
2024
Budget
2024
Estimate
2025
Forecast
2026
Forecast
2027
Forecast
2028
Forecast
2029
Forecast
Sources Uses
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General Fund
Fund Balance Composition (in millions)
$-
$7.0
$14.0
$21.0
$28.0
$35.0
2019
Actual
2020
Actual
2021
Actual
2022
Actual
2023
Unaudited
2024
Budget
2024
Estimate
2025
Forecast
2026
Forecast
2027
Forecast
2028
Forecast
2029
Forecast
TABOR Reserve LTAR ARPA Unrestricted Reserve Unassigned Fund Balance Unrestricted Reserve @ 16.7%Pa
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2023 vs 2024 Estimated Year End
Balances for Other Funds
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Governmental Funds
* The 2023 Year End
Fund Balances are
unaudited and subject to
change
A B C 1=A+B-C
Current Forecast
Jan 1, 2024 Budget Budget Dec 31, 2024
Balance*Sources Uses Balance
General Fund
02 General Fund 24,904,107$ 71,257,342$ 77,000,776$ 19,160,673$
Special Revenue Funds
03 Conservation Trust Fund 2,226,348$ 420,000$ 523,328$ 2,123,020$
04 Donors Fund 878,700$ 72,100$ 400,500$ 550,300$
07 Parks & Recreation Trust Fund 145,626$ 2,500$ 15,000$ 133,126$
08 Malley Center Trust Fund 473,200$ 3,000$ 35,000$ 441,200$
10 Open Space Fund 3,062,962$ 1,600,000$ 1,312,195$ 3,350,767$
Totals 6,786,836$ 2,097,600$ 2,286,023$ 6,598,413$
Debt Service Funds
25 Police General Obligation Bond 90,649$ 2,253,250$ 2,233,300$ 110,599$
Totals 90,649$ 2,253,250$ 2,233,300$ 110,599$
Capital Projects Funds
30 Public Improvement Fund 19,624,990$ 9,802,157$ 9,945,689$ 19,481,458$
31 Capital Projects Fund 3,960,399$ 4,025,000$ 3,169,345$ 4,816,054$
34 Police Building Construction Fd 2,613,353$ 50,000$ 600,600$ 2,062,753$
Totals 26,198,742$ 13,877,157$ 13,715,634$ 26,360,265$
Amended
GOVERNMENTAL FUND TYPE
(Fund Balance* = Total Assets - Total Liabilities)
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Proprietary Funds
* The 2023 Year End
Funds Available Balances
are unaudited and
subject to change
A B C 1=A+B-C
Current Forecast
Jan 1, 2024 Budget Budget Dec 31, 2024
Balance*Sources Uses Balance
Enterprise Funds
40 Water Fund 16,104,868$ 32,130,000$ 47,550,811$ 684,057$
41 Sewer Fund 3,952,265$ 26,411,000$ 29,018,830$ 1,344,435$
42 Storm Drainage Fund 27,876,393$ 3,637,000$ 26,142,435$ 5,370,958$
43 Golf Course Fund 233,828$ 2,986,190$ 2,931,941$ 288,077$
44 Concrete Utility Fund 2,217,164$ 1,148,600$ 1,192,549$ 2,173,215$
45-46 Housing Rehabilitation Fund 1,291,897$ 140,325$ 293,000$ 1,139,222$
Totals 51,676,415$ 66,453,115$ 107,129,566$ 10,999,964$
Internal Service Funds
61 ServiCenter Fund 385,684$ 2,602,310$ 2,582,630$ 405,364$
62 Capital Equipment Replacement 4,031,405$ 1,070,591$ 2,466,534$ 2,635,462$
63 Risk Management Fund 1,352,633$ 1,557,423$ 2,424,324$ 485,732$
64 Employee Benefits Fund 1,186,859$ 7,108,981$ 7,268,250$ 1,027,590$
Totals 6,956,581$ 12,339,305$ 14,741,738$ 4,554,148$
Amended
(Funds Available Balance* = Current Assets - Current Liabilities + Current Principal Portion of Debt Service - Cash
Reserved for Debt Service)
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Next Steps…
Date Process Step
Apr 22, 2024 City Council joint review with Board, Commission and Committee Members
of the Preliminary 2025-2029 (5-Year) Capital Improvement Plan Requests
and Consider Alternative Financing Options
Jun 5, 2024 Planning and Zoning Commission and Budget Advisory Committee to
provide recommended Capital Improvement Plan Project List to City
Manager
Jun 24, 2024 City Council and Staff 2025 Budget Workshop to discuss the following for
each Department:
•Priorities/Initiatives
•Operational Requests
Personnel/FTE Changes
Program/Service Changes
Revenue Rate or Fee Changes
•Capital Requests
Apr
May
Jun
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Appendix
Reference Materials
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General Fund
5 Year Revenue History
5 Year Average Data
2019 2020 2021 2022 2023 5 Yr Ave 2024 2024 $ Change % Change $ Change % Change
General Fund - Revenue
Actual Actual Actual Actual Unaudited
Actuals
2023 vs 2022
$ Change
2023 vs 2022
% Change
%
of Total
Budget
Amended
Estimate Annualized 5
Yr Ave
5 YR
CAGR
Annualized
3 Yr Ave
3 YR
CAGR
Property Tax $4,018,337 $4,605,878 $4,644,335 $5,237,114 $5,185,365 ($51,749)-1.0%8.1%$6,100,000 $6,100,000 $233,406 6.58%$180,343 5.66%
Sales & Use Taxes 31,436,477 31,848,763 34,259,637 40,370,334 42,337,842 1,967,508 4.9%61.6%45,033,000 45,033,000 2,180,273 7.73%2,692,735 11.17%
Franchise Fees 3,471,056 3,601,590 3,825,529 3,919,991 3,954,164 34,173 0.9%6.4%4,095,000 4,095,000 96,622 3.31%42,878 1.67%
Licenses & Permits 1,914,067 1,649,101 2,217,695 3,195,514 2,112,712 (1,082,802) -33.9%3.8%1,539,800 1,539,800 39,729 2.50%(34,994) -2.40%
Intergovernmental Revenue 1,711,783 4,208,746 2,270,337 1,369,915 1,353,076 (16,839) -1.2%3.7%1,359,578 1,359,578 (71,741) -5.71%(305,754) -22.80%
Charges for Services 2,896,977 2,809,931 2,637,913 3,289,566 3,932,199 642,633 19.5%5.3%5,912,754 5,912,754 207,044 7.94%431,429 22.09%
Recreation Program Fees 2,288,140 997,687 2,308,449 2,420,253 2,606,368 186,115 7.7%3.6%3,013,405 3,013,405 63,646 3.31%99,306 6.26%
Contribution from Component Units 1,356,827 1,698,745 1,662,006 1,765,465 1,933,543 168,078 9.5%2.9%1,899,000 1,899,000 115,343 9.26%90,512 7.86%
Specific Ownership Tax 577,106 527,933 523,484 541,156 529,429 (11,727) -2.2%0.9%650,000 650,000 (9,535) -2.13%1,982 0.57%
Hotel/Motel Tax 25,933 19,762 28,238 63,454 78,942 15,488 24.4%0.1%60,000 60,000 10,602 32.09%16,901 67.20%
Library Fines 8,750 2,413 3,371 3,822 2,886 (936) -24.5%0.0%1,600 1,600 (1,173) -24.22%(162) -7.47%
Fines & Forfeitures 720,474 880,569 513,068 369,018 280,718 (88,300) -23.9%1.0%259,175 259,175 (87,951) -20.99%(77,450) -26.03%
Interest Income 491,630 454,347 (72,518) (246,711) 923,831 1,170,542 -474.5%0.5%404,500 404,500 86,440 17.08%332,116 0.00%
Other Income 663,141 498,394 1,134,993 2,609,228 930,241 (1,678,987) -64.3%2.0%801,918 801,918 53,420 8.83%(68,251) -9.47%
Other Revenue Subtotal 16,125,884 17,349,218 17,052,565 19,300,671 18,638,109 (662,562) -3.4%30.3%19,996,730 19,996,730 502,445 3.69%528,515 4.55%
Total Revenue $51,580,698 $53,803,859 $55,956,537 $64,908,119 $66,161,316 $1,253,197 1.9%100.0%$71,129,730 $71,129,730 $2,916,124 6.42%$3,401,593 8.74%
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Colorado Property Tax Commission
https://www.denverpost.com/2024/03/15/colorado-property-tax-commission-recommendations-ballot-measures/
Colorado Property Tax Commission established by House Bill 2023B-1003
March 15, 2024
Denver Post article
excerpt
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Colorado Property Tax Commission
Recommendations (1 of 2)
Assessments Recommendations
1.When residential actual values increase/decrease over a certain percentage (based on the average
increases/decreases over a period of time) in an assessment cycle, smooth residential assessments by adjusting
the assessment rate to get to a target.
2.Gradually step down assessment rates for vacant land and nonresidential property, except the valuation for
assessment from producing mines and lands or leaseholds-producing oil or gas, starting in 2025 to get to a target
at a time reasonably determined after fiscal analysis. Temporarily backfill local districts when the step down
results in a certain percentage loss to the local district.
Taxpayer Relief Recommendations
3.Create a system allowing residential and commercial property owners to opt for 12 monthly payments for
property tax, while establishing a mechanism with the State Treasurer, or other identified entity, to manage cash
flow for taxing districts impacted by taxpayer choices. Additionally, define the delinquency threshold for taxpayers
opting for the 12-month payment plan for purposes of tax liens.
4.Study creating a homestead value reduction.
5.Study creating means-tested/income qualified relief for low or fixed income property owners and small
businesses.
Source: Colorado Property Tax Commission Preliminary Report in its entirety at the following link:
https://leg.colorado.gov/content/jcopt2024asummaryandfinalreports
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6.Implement an adjustable cap on property tax increase that is at the taxing jurisdiction level based on certain
variables.
7.Expand the property tax deferral program to all owners of residential property without a minimum limitation of
percent increase of taxes in a given year with a limit on the maximum amount of tax that can be deferred.
Local Control Recommendations
8.Participatory Taxation -Once a government increases their revenues by a specific benchmark, then the public
needs to be involved in the conversation.
9.Study implementation of a mechanism to separate school and local taxing jurisdiction assessments.
Other
10.Extend the provisions of SB22-238 and SB23B-001 regarding assessment rate reductions and actual value
subtractions to apply in 2024 with a re-evaluation in 2025 to determine if extension is needed.
Colorado Property Tax Commission
Recommendations (2 of 2)
Source: March 15, 2024 Preliminary Report in its entirety at the following link:
https://leg.colorado.gov/content/jcopt2024asummaryandfinalreports
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Colorado Property Tax Revenue Cap Initiative (2024)
Source: https://ballotpedia.org/Colorado_Property_Tax_Revenue_Cap_Initiative_(2024)
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General Fund
5 Year Expenditure History
5 Year Average Data `
2018 2019 2020 2021 2022 2023 2024
Actual Actual Actual Actual Actual Unaudited 2023 vs 2022 2023 vs 2022 5 Yr Ave Budget $ Change % Change $ Change % Change
Actual $ Change % Change % of Total Amended
Annualized 5
Yr Ave
5 YR
CAGR
Annualized
3 Yr Ave
3 YR
CAGR
General Fund - Expenditures
Legislation 290,290$ 316,504$ 297,750$ 284,540$ 276,304$ 257,184 (19,120)$ -6.9%0.5%267,369$ (11,864)$ -5.1%(9,119)$ -4.8%
City Manager's Office 723,575 870,620 1,110,691 1,084,660 1,228,628 1,712,626 483,998$ 39.4%2.2%1,185,312$ 168,401$ 18.4%209,322$ 15.5%
City Clerk's Office - - - - - - -$ 0.0%0.0%820,682 -$ 0.0%-$ 0.0%
City Attorney's Office 836,953 837,637 832,971 923,402 1,001,558 1,030,706 29,148$ 2.9%1.7%1,081,417 38,614$ 5.3%35,768$ 7.4%
Municipal Court 998,002 1,074,700 1,048,016 1,133,465 1,170,984 1,374,751 203,767$ 17.4%2.1%1,559,137 60,010$ 6.3%80,429$ 9.5%
Human Resources 844,519 829,867 947,880 1,100,166 1,483,411 1,076,522 (406,889)$ -27.4%2.0%965,896 49,331$ 6.7%(7,881)$ 4.3%
Finance 1,387,486 1,577,082 1,557,161 1,548,270 1,883,079 1,979,161 96,082$ 5.1%3.1%2,299,173 80,416$ 5.8%143,630$ 8.3%
Information Technology 2,245,655 2,771,599 3,523,544 3,533,130 3,778,721 4,528,163 749,442$ 19.8%6.7%5,288,993 351,313$ 13.1%331,678$ 8.7%
Community Development 2,196,051 2,379,527 3,619,986 2,946,427 3,085,615 2,921,784 (163,831)$ -5.3%5.5%3,394,414 108,451$ 5.3%(8,214)$ -6.9%
Public Works 5,839,814 6,027,224 7,341,229 7,437,384 7,943,098 11,013,510 3,070,412$ 38.7%14.6%13,502,924 997,257$ 16.3%1,192,042$ 14.5%
Police 13,848,526 14,392,735 14,453,146 15,378,660 15,923,252 18,645,484 2,722,232$ 17.1%29.0%20,284,785 850,550$ 6.7%1,088,941$ 8.9%
Fire & Emergency Management Services 6,110,792 6,270,077 6,850,511 7,247,222 7,422,770 7,166,835 (255,935)$ -3.4%12.9%7,419,425 179,352$ 3.4%(26,796)$ 1.5%
Parks, Recreation and Library Services 7,110,945 7,346,453 6,778,237 7,848,068 8,302,916 9,885,628 1,582,712$ 19.1%14.8%10,056,064 507,835$ 7.7%679,187$ 13.4%
Communications 368,811 412,464 862,329 727,633 828,788 931,602 102,814$ 12.4%1.4%1,055,919 103,828$ 22.6%67,990$ 2.6%
Contingencies 215,935 217,075 336,370 292,776 228,720 502,937 274,217$ 119.9%0.6%2,735,497 57,172$ 23.4%70,054$ 14.3%
Debt Service-Civic Center 1,441,262 1,442,137 1,431,597 1,437,096 2,840,056 - (2,840,056)$ -100.0%2.6%- (288,427)$ -100.0%(479,032)$ -100.0%
Debt Service-Other 120,272 125,927 134,375 131,355 134,122 135,902 1,780$ 1.3%0.2%141,612 1,995$ 1.9%1,516$ 0.4%
Contribution to Component Units - - - - - - -$ 0.0%0.0%- -$ 0.0%-$ 0.0%
Total Expenditure 44,578,888$ 46,891,628$ 51,125,793$ 53,054,254$ 57,532,022$ 63,162,795$ 5,630,773$ 9.8%100.0%72,058,619$ 3,254,233$ 7.7%3,369,514$ 7.3%
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2022-2023 Federal Funds Rate Increases
Source: Board of Governor’s of the Federal Reserve System; Federal Open Market Committee (FOMC)
Target Federal Funds Rate; https://www.federalreserve.gov/monetarypolicy/openmarket.htm
Eleven Federal Funds
Rate increases since
March 2022 totalling
5.25%
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National Economic Indicators
Source: Colorado Legislative Council Presentation to the Joint Budget Committee March 15, 2024
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Colorado Economic Indicators
Source: Colorado Legislative Council Staff March 2024 Economic & Revenue Forecast, page 72
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Fiscal Health and Wellness
Fiscal
Health
“Spend Within Our Means”
Establish and Maintain
Reserves
Understand Variances
(Budget vs Actual)
Transparent About the
“True Cost of Doing
Business”
Incorporate Economic
Analysis and Long-Term
Planning into Decision
Making
Source: Priority Based Budgeting/ResourceX
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Fund Types
Activity Fund Type Fund Type Description
Governmental General Fund The primary operating fund. It accounts for all financial resources of the general government, except
those required to be accounted for in another fund.
Special Revenue
Funds
Account for the proceeds of specific revenue sources that are legally restricted for expenditures of
specified purposes.
Debt Service
Funds
Account for the accumulation of resources and payment of general obligation bond principal and interest
from governmental resources and special assessment bond and loan principal and interest from special
assessment levies when the government is obligated in some manner for payment
Capital Projects
Funds
Account for financial resources to be used for the acquisition and/or construction of major capital
facilities other than those financed by the proprietary funds.
Proprietary Enterprise
Funds
Operate in a manner similar to private business. The costs (expenses, including depreciation) of
providing goods or services are recovered primarily through user fees/charges. The Colorado
Constitution defines an enterprise as a “government-owned business authorized to issue its own revenue
bonds and receiving under 10% of annual revenue in grants from all Colorado state and local
governments combined.”
Internal Service
Funds
Account for the financing of goods or services provided by one department or agency to other
departments or agencies of the City on a cost-reimbursement basis. Pa
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General Fund Revenue Sources
Taxes:
•Sales and Use Tax: Sales and use taxes are the most important and volatile revenue sources for the City. Sales and use taxes generate
approximately 80 percent of all taxes and 60 percent of total revenues collected. Sales tax is calculated by multiplying the sales price of
taxable goods times the sales tax rate of 3.8 percent. Use Tax, is the tax imposed on taxable goods stored, consumed or used in the City
that were purchased at retail outside the City limits or when sales tax is owed, but is not collected at the point of sale.
•Property taxes: These taxes are collected based on the assessed value of all the properties in the City and the mill levy assessed on the
property. In 2001, voters approved an additional mill levy for principal and interest payments on the City’s general obligation debt issued
for certain parks and recreation projects, construction of Pirates Cove and remodeling of the Englewood Recreation Center and the Malley
Senior Recreation Center. In 2016, the voters approved a dedicated mill levy for the construction of a new Englewood Police Headquarters
building. The additional property tax mill levy varies based on the debt service payment of the City’s general obligation debt.
•Franchise Fees: The City collects a number of taxes on various utilities. This includes franchise tax on water, sewer, and public services, as
well as occupational taxes on telephone services.
•Specific ownership: These taxes are based on the age and type of motor vehicles, wheeled trailers, semitrailers, etc.
•Cigarette Taxes: The State distributes a percentage of the gross tax collected to cities and towns based on the pro rata share of state sales
tax collections in the previous year.
•Hotel/Motel Tax: This tax is levied at two percent of the rental fee or price of lodging for under 30 days duration.
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General Fund Revenue Sources (cont.)
Charges for Services:
•Charges for Services: This includes general government, public safety, fees for the administration of the utilities funds, court costs, highway
and street and other charges.
•Recreation Program Fees: This category of revenue includes the fees and charges collected from customers to participate in the various
programs offered by the Parks and Recreation Department.
Intergovernmental Revenues:This revenue source includes state and federal shared revenues, grant allocations and payments in lieu of taxes.
Licenses and Permits:This revenue category includes business licenses and building permits.
Contribution from Component Units:This represents the net rental proceeds from the Englewood/McLellan Reservoir Foundation (EMRF).
Fines and Forfeitures:
•Library Fines: This revenue source includes library fines for materials checked out but returned past the due date.
•Fines and Forfeitures: This revenue source includes court, traffic violation, and other fines.
Interest:This is the General Fund’s proportional amount earned on the City’s pooled cash investments.
Other:This revenue category accounts for those revenue sources that do not fit in any of the above categories.
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General Fund –Fund Balance (FB)
Designation Description
Taxpayer’s Bill of Rights
(TABOR) Emergency
Reserve
The TABOR Amendment, passed by the voters in 1992, requires at least 3% of fiscal year
spending, excluding bonded debt service, be kept in the TABOR Emergency Reserve.
The reserve can only be used for non-fiscal emergencies, such as natural disasters and must
be replenished in the fiscal year after money is withdrawn.
Long-Term Asset
Reserve (LTAR)
During the 2008 Budget cycle, the City Council approved Resolution No. 90 Series 2007, that
created the LTAR and provided that funds from the sale, lease, or earnings from long-term
assets should be used in a careful, judicious and strategic manner.
The funds can only be expended if the funds are appropriated in the annual budget or by
supplemental appropriation.
American Rescue Plan
Act (ARPA) Funds
Restricted per the ARPA requirements.
Unrestricted Reserve 16.7% of Operating Revenue and is set aside to mitigate short-term revenue shortfalls or
expenditures higher than anticipated estimates; may ratchet down to 12% or slide up to
21.4% upon City Council’s request
Unassigned FB Unrestricted balance that is available for City Council Appropriation.
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2024 Budget Overview
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Budget Basics: Purpose of Budget
The budget is…
•an important financial planning tool and it shapes the financial health and direction of the
government
•a visioning document that allocates funding to Council priorities and strategic plan goals
In government, the expenditure budget or “appropriation,” is the legal authority for management
to provide a given level of services. (It’s actually illegal to spend more than the budget
appropriation)
To increase the original budget appropriation, the governing body is required to authorize such
increase before additional spending is permitted; except in the case of an emergency where the
authorization can occur after the fact
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Budget Basics: What is a fund?
Private sector may set up separate companies for legal liability or tax purposes
Public sector set up separate funds to account for certain activities in order to show
accountability
A specific revenue source may be legally restricted, if so, it is reported in a separate
fund to demonstrate that the revenue is spent only for the intended purpose
(Conservation Trust Fund-use of shared State Lottery Funds)
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Budget Goals
Throughout the budget process, continue to:
•Provide relevant and current information to City Council
•Work toward greater transparency
•Review regularly budget priorities with Council
•Foster discussion regarding community desired results
•Make information easily accessible to the public
•Engage the public
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Boards & Commissions Budget Planning Process Input
Planning and Zoning Commission
•Charter. Article VIII, Part 2, §58
…”The Commission shall submit annually to the City Manager, not less than ninety days prior to the submission of the budget, a list of recommended capital improvements, arranged in order of preference, which in the opinion of the Commission are necessary or desirable to be constructed during the forthcoming five-year period.”…
Budget Advisory Committee
•Englewood Municipal Code. Title 2, Chapter 14, §2-14-5(F)
“Once the budgets have been reviewed and have incorporated requests for new programs and/or personnel authorized by the City Manager, the Budget Advisory Committee shall submit a written report of its findings and recommendations (BAC Report) at least annually.”
Water and Sewer Board
•Charter. Article VIII, Part 4, §62
…”The Board, in cooperation with the City Manager, shall submit annually to Council a capital expenditure budget; such budget may provide for a contingency fund never to exceed two percent (2%) of the gross receipts of the domestic water and sanitary sewer systems for the previous year.”…Pa
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Boards & Commissions Budget Planning Process Input Cont.
Library Board
•Charter. Part I. Article VIII, Part I, §55
…”The Board will cooperate with the City Manager in preparing its annual capital expenditure budget for Council. The Board is authorized, subject to Council approval, to cooperate with any public or private agency in obtaining space, or for any other purpose.”…
Parks Commission
•Englewood Municipal Code. Title 2, Chapter 4, §2-4-3(A)(C)
“(A) Advise City Council in all matters pertaining to recreation….(C) Review the annual parks and recreation budget as submitted from the Department of Parks and Recreation to the City Manager and make recommendations to City Council if the commission deems necessary.”…
Englewood Transportation Advisory Committee
•Englewood Municipal Code. Title 2, Chapter 12, §2-12-5(C)
…”Make recommendations regarding the allocation of funds for capital expenditures related to roadway and transportation improvements.”…
The Board will cooperate with the City Manager in preparing its annual capital expenditure budget for Council. The Board is authorized, subject to Council approval, to cooperate with any public or private a
•
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1. General Fund
Budget
Sources
and
Uses
General Fund
•Englewood’s primary operating fund
•Accounts for all financial resources of the general
government, except those required to be accounted for
in another fund
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General Fund 2024 Budget (in millions)
Major SOURCES (+)$%Major USES (-)$%
Sales & Use Taxes $45.0 65 DIRECT SERVICES
Police and Fire & Emergency Management ($27.6 / 37%)
Parks, Recreation, Library & Golf ($10.1 / 13%)
Public Works ($11.7 / 16%)
Community Development ($3.4 / 5%)
$52.8 71
Property Tax $6.3 9
Franchise Tax $4.1 6
Charges for Services $4.1 6
Cultural & Recreation Program Fees $3.0 4 Information Technology $5.3 7
Contribution from Component Units $1.9 3 Finance $2.3 3
Intergovernmental Income $1.4 2 Municipal Court $1.6 2
Licenses & Permits $1.5 2 City Manager’s Office $1.4 2
Other Income $0.8 1 City Attorney’s Office $1.1 1
Specific Ownership, Cigarette & Lodger’s Taxes $0.7 1 Human Resources $1.0 1
Interest Income $0.4 1 Communications $1.0 1
Fines & Forfeitures $0.3 0 City Clerk’s Office $0.8 1
Legislation $0.3 0
Debt Service $0.1 0
Contingency $2.7 4
Other Financing Sources $0.1 0 Other Financing Uses $4.9 7
TOTAL SOURCES OF FUNDS $69.7 100 TOTAL USES OF FUNDS $75.0 100
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2. Special Revenue Funds
Special Revenue Funds
•Legally restricted funds for specified
purposes only
Budget
Sources
and
Uses
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Special Revenue Funds
Special Revenue Funds Major SOURCES (+)Major USES (-)
Conservation Trust Fund Colorado State Lottery Parks & Recreation Projects
Donors Fund Donations/Contributions Parks, Recreation & Library, Police
Services and Finance Designated Uses
Parks & Recreation Trust Fund Contributions Parks & Recreation Projects
Malley Senior Recreation Center
Trust Fund
Contributions Malley Senior Center Projects
Open Space Fund Arapahoe County Open Space
Tax
Open Space Maintenance
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3. Debt Service Funds
Debt Service Funds
•City is obligated in some manner for payment of
principal and interest on general obligation bond
Budget
Sources
and
Uses
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Debt Service Funds
Police Headquarter GO Bonds Fund –Debt Issued 2017 and Expires in 2036
Debt Service Funds Major SOURCES (+)Major USES (-)
Police Headquarters General Obligation
(GO) Bonds
Property Tax Debt Service for GO Bonds financing
the Police Headquarters Building
Construction and Safety related
equipment
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4. Capital Projects Funds
Capital Projects Funds
•Funds for construction of major capital facilities other
than those financed by the proprietary funds
Budget
Sources
and
Uses
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Capital Projects Funds
Capital Projects Funds Major SOURCES (+)Major USES (-)
Public Improvement Fund Vehicle Use Tax
Building Use Tax
Arapahoe County Road and
Bridge Tax
Capital outlay for public use
infrastructure
Capital Projects Fund Transfers In from the General
Fund or Public Improvement
Fund
Capital outlay for government
functions
Police Headquarter Construction
Fund
2017 GO Bond Proceeds Construction of Police headquarter
building and safety equipment
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5. Enterprise Funds
Enterprise Funds
•Funds operate in a manner similar to private business
•Costs recovered primarily through user fees/charges and
used for a specific purpose such as for the Broken Tee Golf
Course
Colorado Constitution defines an enterprise as a
“government-owned business authorized to issue its own
revenue bonds and receiving under 10% of annual revenue in
grants from all Colorado state and local governments
combined”
Budget
Sources
and
Uses
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Enterprise Funds
Enterprise Funds Major SOURCES (+)Major USES (-)
Water Fund Water Utility Fees and Usage Rates Water Treatment Process and Distribution
System Maintenance
Sewer Fund Sewer Utility Fees and Usage Rates Sanitary Sewer Treatment Process and
Collection System Maintenance
Storm Water Drainage
Fund
Storm Water Utility Fees and Rates Storm Water Drainage System Maintenance
Golf Course Fund Broken Tee Golf Course 18-Holes, 9-Holes
and Par 3-Holes Rounds and Cart Rental
Fees
Broken Tee Golf Course Operations and
Maintenance
Concrete Utility
Fund
Concrete Utility Fee Concrete Sidewalks, Curbs and Gutters
Maintenance
Housing Rehabilitation
Fund
Community Development Block Grants Qualified Home Energy, Efficiency Englewood
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6. Internal Service Funds
Internal Service Funds
•Financing of goods or services on a cost-reimbursement
basis provided by one department to other departments of
the City
Budget
Sources
and
Uses
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Internal Service Funds
Internal Service Funds Major SOURCES (+)Major USES (-)
Servicenter Fund Department Chargeback Fees Fleet Service Garage Operation and
Maintenance
Capital Equipment
Replacement Fund
Department Chargeback Fees Replace Vehicles and Equipment as
scheduled or where keeping asset is cost
prohibitive
Risk Management Fund Department Chargeback Fees Property & Casualty and Workers
Compensation Insurance Premiums and
Claims Payments
Employee Benefits Fund Department Chargeback Fees Health,Dental, Vision, Life, etc. Insurance
Premiums and Claims Payments
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Strategic Plan Link to Desired Outcomes/Results
Results
Strategic Plan
Annual Council Goals
Department Objectives, Programs/Services,
Line Item Budget & Performance Metrics
Community
Engagement
InfrastructureEconomy SustainabilitySafety Transportation GovernanceCommunity
Wellbeing
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COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Tim Dodd
DEPARTMENT: City Manager's Office
DATE: April 8, 2024
SUBJECT: City Holiday Calendar
DESCRIPTION:
Council discussion of the City's past holidays and how decisions are made.
RECOMMENDATION:
Staff recommends that Council review the existing City of Englewood ("the City") holiday
schedule and related holiday setting policies and provide feedback on the holiday calendar and
relationship between City holidays and meetings of Council.
PREVIOUS COUNCIL ACTION:
Set Council calendar for 2020 (January 6, 2020)
July, December City Council meeting schedule (February 21, 2023)
Resolution establishing City Council meeting dates in July, 2023 (March 20, 2023)
Resolution establishing Council holiday meeting schedule (December 4, 2023)
SUMMARY:
While federal holidays are typically used by states and municipal governments to set state and
local holidays, local and state governments may choose to recognize additional holidays, or to
not recognize federal holidays in the municipality or state. The City currently recognizes 12 paid
holidays for City employees, along with a cultural recognition day which employees may use
throughout the year to recognize a day or event important to them. The City of Englewood
Municipal Code and the City of Englewood Council Policy Manual both reference City holidays
in regards to regular meetings of the City Council, and the City must negotiate changes to the
holiday schedule with the City's two collective bargaining units.
ANALYSIS:
Holiday Determination
City Code, the Council Policy Manual, and collective bargaining units reference holidays:
City of Englewood Municipal Code- "Regular meetings of the City Council shall be held
in the City Hall on the first and third Mondays of each month at seven o'clock (7:00)
P.M., or at such other time and day as Council may, from time to time, designate;
provided, however, that when the day fixed for any regular meeting falls upon a day
designated by City Council as a City holiday, such meeting shall be held at the same
hour on the next succeeding day not a holiday." (Section 1-5-2-1)
City of Englewood Council Policy Manual- "Regular meetings of the City Council shall be
held in the City Hall on the first and third Mondays of each month at the time designated
Page 84 of 193
by City Council, or at such other time and day as the City Council may, from time to time,
designate; provided, however, that when the day fixed for any regular meeting falls upon
a day designated by the City Council or law as a local, legal, or national holiday, such
meeting shall be held at the same hour on the next succeeding day not a holiday.
(Section III-B-3)
Collective Bargaining Agreements- Specific holidays must be bargained with the City's
two collective bargaining units, the Englewood Employees' Association and the
Englewood Police Benevolent Association (EPBA). Article 18 ("Holidays, Holiday Pay,
and Enhanced Holiday Pay") in the agreement between the City and the EEA and Article
16 ("Holidays & Holiday Pay") in the agreement between the City and the EPBA include
charts with holidays determined through negotiations.
Recognized Holidays
The City of Englewood currently recognizes twelve holidays, which are included in the table
below. In contrast, the State of Colorado recognizes 13 (one of which is at the discretion of
department directors) and the United States recognizes 11 holidays. Three holidays
recognized by the City are not recognized by the State of Colorado nor the United States:
Friday after Thanksgiving (the Governor of the State of Colorado may recognize this as
a Governor's Holiday);
Christmas Eve Day; and
New Year's Eve Day.
Currently, Presidents' Day is the only holiday observed by both the State of Colorado and the
United States that is not observed by the City. The State of Colorado recognizes two holidays
not recognized by the City of Englewood nor the United States (Cesar Chavez Day and Francis
Xavier Cabrini Day), and the United States recognizes one holiday that is not recognized by the
City nor by the State of Colorado (Columbus Day).
Holiday Date Recognized City of
Englewood
Holiday
State of
Colorado
Holiday
United
States
Holiday
New Year's Day January 1 Yes Yes Yes
Martin Luther King, Jr.
Day
Third Monday in
January
Yes Yes Yes
Presidents' Day Third Monday in
February
No Yes Yes
(Formally
known as
Washington's
Birthday)
Cesar Chavez Day
(Directors have
discretion to provide
this day in lieu of
another holiday within
the same fiscal year,
and agencies must
remain operational on
this day)
April 1 No Yes No
Page 85 of 193
Memorial Day Last Monday in
May
Yes Yes Yes
Juneteenth National
Independence Day
June 19 Yes Yes Yes
Governor's Holiday July 3 No Yes No
Independence Day July 4 Yes Yes Yes
Labor Day First Monday in
September
Yes Yes Yes
Francis Xavier Cabrini
Day
First Monday in
October
No Yes No
Columbus Day Second Monday
in October
No No Yes
Veterans Day November 11 Yes Yes Yes
Thanksgiving Day Last Thursday in
November
Yes Yes Yes
Friday after
Thanksgiving Day
Last Friday in
November
Yes No No
Christmas Eve Day Day before
Christmas Day
Yes No No
Christmas Day December 25 Yes Yes Yes
New Year's Eve Day Day before New
Year's Day
Yes No No
Holiday Counts in Front Range Cities
Historically, the City recognizes more holidays than many other cities in the Front Range as
Christmas Eve Day and New Year's Eve Day are often not formally recognized by other cities.
The list below is not intended to be all inclusive, but rather to provide a sampling of holiday
schedules in other communities in the region for which such data is easily accessible.
City Number of paid
holidays
Holidays not
observed by
Englewood
Holidays observed
by Englewood and
not by other cities
Denver 13
President's Day;
Cesar E. Chavez
Day; Indigenous
Peoples' Day
Christmas Eve Day;
New Year's Eve Day
Aurora 11 President's Day Christmas Eve Day;
New Year's Eve Day
Lakewood 11 President's Day Christmas Eve Day;
New Year's Eve Day
Lone Tree 11 President's Day Christmas Eve Day;
New Year's Eve Day
Longmont 11 President's Day Christmas Eve Day;
New Year's Eve Day
Thornton 11 President's Day Christmas Eve Day;
New Year's Eve Day
Page 86 of 193
COUNCIL ACTION REQUESTED:
1Council may consider:
Suggesting modifications to the existing holiday schedule (noting that changes must be
bargained with the City's two collective bargaining units); and/or
Modifications to the existing language in the Municipal Code and Council Policy Manual
relative to the relationship between meetings of the Council and designated holidays.
FINANCIAL IMPLICATIONS:
Employees are paid for holidays, which are bargained as part of collective bargaining
agreements.
CONNECTION TO STRATEGIC PLAN:
City holidays are not referenced in the City's strategic plan.
OUTREACH/COMMUNICATIONS:
City holidays are communicated with the public through communication channels used by the
City to provide the public with information, such as the City's website and social media
channels.
ATTACHMENTS:
Presentation- City of Englewood Holidays
State of Colorado Holiday Schedule
United States Holiday Schedule
Page 87 of 193
City of Englewood Holidays
Presented by Tim Dodd, Deputy City Manager
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Holiday Determination
•City of Englewood Municipal Code- “When the day fixed for a regular meeting
falls upon a day designated by City Council as a City holiday, such meeting shall
be held at the same hour on the next succeeding day not a holiday” (Section 1 -
5-2-1)
•Council Policy Manual- “When the day fixed for any regular meeting falls upon a
day designated by the City Council or law as a local, legal, or national holiday,
such meeting shall be held at the same hour on the next succeeding day not a
holiday.” (Section III-B-3)
•Collective Bargaining Agreements- Specific holidays must be bargained with the
City’s two collective bargaining units, the Englewood Employees’ Association
(Article 16) and Englewood Police Benevolent Association (Article 18)Pa
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Recognized Holidays
•The City currently recognizes twelve holidays. In contrast, the State of
Colorado recognizes 13 (one of which is at the discretion of department
directors) and the United States recognizes 11.
•Currently, Presidents’ Day is the only holiday observed by the State of Colorado
and the United States that is not observed by the City.
•The Friday after Thanksgiving, Christmas Eve Day, and New Year’s Eve Day are
recognized by the City but not by the State of Colorado nor the United States
•The State of Colorado observes two holidays not recognized by the City nor the
United States (Cesar Chavez Day and Francis Xavier Cabrini Day).
•The United States recognizes one holiday that is not recognized by the City nor
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Holiday Date Recognized City State U.S.
New Year’s Day January 1 Yes Yes Yes
Martin Luther King, Jr. Day Third Monday in January Yes Yes Yes
Presidents’ Day Third Monday in February No Yes Yes
Cesar Chavez Day (Director
discretion)
April 1 No Yes No
Memorial Day Last Monday in May Yes Yes Yes
Juneteenth National
Independence Day
June 19 Yes Yes Yes
Governor’s Holiday July 3 No Yes No
Independence Day July 4 Yes Yes Yes
Labor Day First Monday in September Yes Yes Yes
Francis Xavier Cabrini Day First Monday in October No Yes No
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Holiday Date Recognized City State U.S.
Columbus Day Second Monday in October No No Yes
Veterans’ Day November 11 Yes Yes Yes
Thanksgiving Day Last Thursday in November Yes Yes Yes
Friday after Thanksgiving Day Last Friday in November Yes No No
Christmas Eve Day Day before Christmas Day Yes No No
Christmas Day December 25 Yes Yes Yes
New Year’s Eve Day Day before New Year’s Day Yes No No
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Holidays in Front Range Cities
City Number of
Paid Holidays
Holidays not observed by
Englewood
Holidays observed by
Englewood and not by
other cities
Denver 13 President’s Day; Cesar E. Chavez
Day; Indigenous Peoples’ Day
Christmas Eve Day; New
Year’s Eve Day
Aurora 11 Presidents’ Day Christmas Eve Day; New
Year’s Eve Day
Lakewood 11 President’s Day Christmas Eve Day; New
Year’s Eve Day
Lone Tree 11 President’s Day Christmas Eve Day; New
Year’s Eve Day
Longmont 11 Presidents’ Day Christmas Eve Day; New
Year’s Eve Day
Thornton 11 Presidents’ Day Christmas Eve Day; New
Year’s Eve Day
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Council Action Requested
Council may consider:
•Suggesting modifications to the existing holiday schedule (noting that
changes must be bargained with the City’s two collective bargaining units);
and/or
•Modifications to the existing language in the Municipal Code and Council
Policy Manual relative to the relationship between meetings of the Council
and designated holidays.
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Questions?
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Fiscal Year 2023-2024
State of Colorado Holiday Schedule
As defined in C.R.S.24-11-101,the legal holidays for fiscal year 2023-24 will be observed as follows:
Monday,July 3,2023 Governor’s Holiday
Tuesday,July 4,2023 Independence Day
Monday,September 4,2023 Labor Day (1st Monday in September)
Monday,October 2,2023 Frances Xavier Cabrini Day (1st Monday in October)
Friday,November 10,2023 Veterans Day (observed)
Thursday,November 23,2023 Thanksgiving Day (4th Thursday in November)
Monday,December 25,2023 Christmas Day
Monday,January 1,2024 New Year’s Day
Monday,January 15,2024 Martin Luther King Jr.Day (3rd Monday in January)
Monday,February 19,2024 President’s Day (3rd Monday in February)
Monday,April 1,2024 César Chávez Day*(observed)
Monday,May 27,2024 Memorial Day (last Monday in May)
Wednesday,June 19,2024 Juneteenth
*Agency directors have the discretion to grant requests for César Chávez Day (April 1)in lieu of another holiday within the same
fiscal year.When granting such requests,the agency must be open and minimally operational on both days (holiday &April 1)and
employees must be able to perform work.
1525 Sherman St.,Denver CO,80203 |P 303.866.2171 |www.colorado.gov/dhr
Jared Polis,Governor |Tony Gherardini,Executive Director
Page 96 of 193
Page 97 of 193
COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Kevin Engels, Tim Dodd, Trudi Peepgrass
DEPARTMENT: City Manager's Office
DATE: April 8, 2024
SUBJECT: Ordinance to Modify Contract Processes
DESCRIPTION:
Per discussion at a recent Council Study Session, staff is bringing forward an ordinance for
Council consideration to modify contract processes
RECOMMENDATION:
Staff recommends that Council consider for approval an ordinance amending Englewood
Municipal Code ("EMC") Section 4-1-3-1 for the purposes of modifying contract approval
requirements.
PREVIOUS COUNCIL ACTION:
Study Session on contract approval thresholds (November 20, 2023)
Study Session requested by Council to provide staff recommendations on proposed
modifications to the City's existing contract processes (February 12, 2024)
SUMMARY:
In the fall of 2023, former Council Member PJ Kolnik requested that staff bring Council data
around existing contract processes in Englewood and similar processes in other cities, with a
focus on data relative to Council approval thresholds and the correlation between budget
approval and contract authority. Staff presented a Study Session on the topic on November 20,
2023, and at that time Council requested that staff provide Council with specific
recommendations relative to the contract approval process. Based on this direction from
Council, staff is proposing three changes to the existing contract approval process for Council
consideration:
1. Creating separate approval thresholds for budgeted and non-budgeted items, and
establishing a new threshold of $250,000 for projects that received previous budget
authority from Council;
2. Increasing the existing Council contract threshold from $100,000 to $125,000 to keep up
with the Consumer Price Index (CPI), and utilizing this threshold for non-budgeted
contracts; and
3. Streamlining processes for the approval of purchase orders.
The attached ordinance represents these changes, which received support from a majority of
Council during a Study Session on February 12, 2024.
Page 98 of 193
ANALYSIS:
Background
Currently, the City of Englewood City Council votes to approve any contract over $100,000, and
contracts above this threshold are brought to Council for consideration separately from related
appropriation requests. Council requested that staff conduct a review of contracting processes
in other cities in the Denver Metro Area, and provide this information, along with data from the
City's current contract process to Council for their review and consideration as to whether
changes should be made to the City's existing contract protocols.
Strengths, Weaknesses, Opportunities, and Threats (SWOT) Analysis
Led by Procurement Supervisor Trudi Peepgrass, the City's procurement working group
conducted a SWOT analysis to review the City's existing contracting processes.
STRENGTHS
Provides transparency
Provides audit information
Provides visibility to all users
City Manager and department
directors receive all relevant
information
WEAKNESS
Time consuming
Multiple approval levels often delay
contract approval
OPPORTUNITIES
Streamline the process
Decrease processing time
Decrease the number of duplicate
approvals
THREATS
Decreased visibility for the City
Manager and Council
Contract Level Trends
Currently, contracts that total $100,000 or more are brought to Council for consideration of
approval, and contracts are brought to Council for consideration of approval after Council
provides budget authority for the project or program that is being contracted.
In tracking contracts processed by the City of Englewood from 2020 through 2023, the
percentage of contracts over $100,000, fluctuates each year, but the percentage of contracts at
this level were highest in 2020. This may be attributed to the impact of the COVID-19 Pandemic
and increased levels of federal aid through programs such as the Coronavirus Aid, Relief, and
Economic Security (CARES) Act.
Year $0- $9,999 $10,000- $49,999 $50,000-
$100,000
Over
$100,000
2020 1.16% (1) 34.88% (30) 22.09% (19) 41.86%
(36)
2021 1.96% (2) 35.29% (36) 35.29% (36) 27.45%
(28)
Page 99 of 193
2022 15.27% (42) 30.19% (83) 23.27% (64) 31.27%
(86)
2023 (As of
September
20th)
31.21% (98) 31.21% (98) 19.11% (58) 18.47%
(58)
Current Purchase Order and Contract Limits
Dollar Amount Solicitation Process Contract
Requirements
Purchase Order
Requirements
$5,001-$10,000 Two quotes
recommended
No contract
requirements
No contract
requirements
$10,001- $50,000 Two quotes
recommended
Yes, approved by the
director and the City
Manager
Yes, approved by the
director and the City
Manager
$50,001- $100,000 Solicitation process
required
Yes, approved by the
director and the City
Manager
Yes, approved by the
director and the City
Manager
Greater than
$100,000
Solicitation process
required
Yes, approved by the
director and the City
Manager
Yes, approved by the
director and the City
Manager
Council Contract Approval Thresholds in Other Cities
Contract approval thresholds in other cities in the metro area vary tremendously as some cities
do not require contracts to go to Council for approval while others retain relatively low
thresholds.
City Threshold Notes
Thornton No contracts go to Council
for approval
Certain items are brought to Council
for approval
Greenwood Village No contracts are required to
go to Council for approval
Once a budget is approved, the City
Manager approves all expenditures
and contracts, except
intergovernmental agreements (IGAs)
which must go to Council.
Littleton No contracts are required to
go to Council for approval
An updated ordinance is being
considered for adoption in November,
recommending a purchasing threshold
of up to $500,000 will require City
Manager approval, and more than
$500,000 will require Council approval
Arvada $500,000
Friday memo sent to Council for
budget approved purchases between
$50,000 and $500,000. Unbudgeted
contracts require Council approval
over $50,000.
Page 100 of 193
Centennial
$150,000 ($300,000 for
Public Works or Capital
Improvement Plan- related)
Each December, a resolution is taken
to Council pre-authorizing certain
contracts or agreements if known and
covered during the budget process
Commerce City $250,000
Castle Rock $249,999
Broomfield $200,000
Water permits, real estate permits,
postage, insurance premiums, or
employee benefits/ services shall be
considered approved by Council if the
budget appropriation for such
purchases has been approved.
Lone Tree $100,000
The City Manager is designated to
approve purchases up to $100,000 for
items that have already been
approved and are included in the City's
budget, with the exception of real
estate and land purchase contracts
and public art. All purchases over
$100,000 will require City Council
approval, except contract renewals or
extensions that are budgeted and
appropriated and authorized under the
existing, original contract
Wheat Ridge $75,000
Sheridan $50,000
Only if funds were not previously
appropriated for the purpose of the
contract
Staff Time on Contracts
While this data is estimated and dependent on the complexity of contracts and other factors,
significant staff time is spent on the development and review of each contract. The chart below
shows the time that departments spend specifically on contracts that go before Council and
does not include contract development time, which is (approximately) up to 16 staff hours per
contract.
Department Role in Contract Development/
Approval Time Per Contract
Finance Department
The Budget Division reviews
contracts for budget authority and
availability
One hour
City Clerk's Office Collating contract materials,
copying, and printing Up to one hour
City Manager's Office
Review of the final contract, Council
Communication, and presentation
for approval as part of the Council
packet
Up to one hour
Page 101 of 193
Initiating Department
(Public Works as an
example)
Development of the Council
Communication, presentation to
Council, and internal review.
13 hours (this does not
include staff attendance at
the Council meeting)
Recommendation #1: Increased Threshold for Non-Budgeted Contracts
Recommendation: Develop a threshold specific to non-budgeted contracts of $125,000
Background: Currently, all contracts that are valued at $100,000 or more require Council
approval.
Rationale for recommendation:
Develops an approach of tying this threshold to economic conditions and inflation;
Reduces the percentage of contracts that are required to go through the process of
developing Council memos and other documents by up to approximately 17% (based on
data from past years); and
Creates efficiencies by reducing the amount of staff time required to process contracts
that are presented to Council.
EMC changes:
Amend 4-1-3-1 to allow the City Manager to authorize and execute contracts for less
than $125,000 without sealed, competitive bids.
Recommendation #2: Budgeted Contracts
Recommendation: Council approval for contracts $250,000 and over
Background: While many cities in the Metro Area follow a similar process to that of Englewood
(budgeting and contracting authority as two separate Council items), the Cities of Thornton and
Page 102 of 193
Centennial follow different approaches relative to the relationship between funding and
contracting.
Rational for recommendation:
Creates efficiencies by reducing the number of contracts requiring the development of a
Council Communication and adherence to a timeline that may cause challenges in
receiving outside funds
Reduces the number of contracts that need to come before Council for approval.
EMC changes:
Amend 4-1-3-1-B to state that if the project and/or contract has been budgeted by City
Council and the contract amount is equal to or less than the budgeted authority, the City
Manager is authorized to purchase and execute such contracts over $125,000 but less
than $250,000 with sealed competitive bids, an optimal source justification, or a
Cooperative Purchase Agreement.
Page 103 of 193
Recommendation #3: Modifying the Purchase Order (PO) Process
Recommendation: Modify existing procurement processes to streamline the PO approval
process so that if directors sign a staff memo detailing the contents of a PO, the approval limit
for directors to formally approve a PO should be $100,000. To streamline this process, staff
recommends that:
A deputy director (or manager/supervisor assigned by the director) would approve for
the memo and signed contract. Currently, 69%, or 9 of 13 departments have a deputy
director or equivalent;
The Budget Division in the Finance Department would review the request to determine
whether funding was appropriated for the request; and
The Procurement Division would review the procurement justification.
Recommended changes would ensure that policies and procedures are being followed for each
PO while likely reducing existing challenges with directors needing to approve each PO three
times.
Background: Currently, directors approve memos for a purchase, then sign the contract, and
then approve the purchase order, which creates three director level reviews of the same
procurement. Historically, approximately 80% of purchase orders are less than the $100,000
limit and 15%-20% of purchase orders greater than $100,000 equate to approximately 75%-
80% of the purchase order spent.
Rationale for recommendation:
Based on the Finance Department's review of other cities in Colorado, Englewood
remains the only known city in the state that requires directors and the City Manager to
approve purchase orders. As a result, this recommended change would align
Englewood with the process used by other cities in the state; and
Ensures that department review by the deputy director, budget availability, and
procurement policy would remove the duplication of director approval.
EMC changes:
Amend 4-1-3-1-E to state that the City Manager shall establish effective and efficient
purchasing policies in accordance with the Home Rule Charter and Englewood
Municipal Code. Such policies, as updated, shall be provided to City Council for
informational purposes.
COUNCIL ACTION REQUESTED:
Staff recommends that Council consider for approval an ordinance amending EMC Section 4-1-
3-1 for the purposes of modifying contract approval requirements.
FINANCIAL IMPLICATIONS:
While modifications to the contract approval process will not alter the amount of funds obligated
through contracts for goods and services, such modifications will save indirect staff costs by
reducing the amount of staff time needed to prepare contracts for Council approval and allow
staff to focus on additional projects and initiatives.
CONNECTION TO STRATEGIC PLAN:
Page 104 of 193
Outcome Area: Governance
Goal: Finance & Revenue
OUTREACH/COMMUNICATIONS:
Contracts are public documents which may be requested or reviewed by the public.
ATTACHMENTS:
Council Bill to Amend EMC 4-1-3-1
Proposed Modifications- Contract Process (PowerPoint)
Page 105 of 193
1
BY AUTHORITY
ORDINANCE NO. ____ COUNCIL BILL NO. 10
SERIES OF 2024 INTRODUCED BY COUNCIL
MEMBER _________________
A BILL FOR
AN ORDINANCE AMENDING ENGLEWOOD MUNICIPAL CODE 4-1-3-1 TO
MODIFY CONTRACTING APPROVAL REQUIREMENTS FOR SERVICES,
MATERIALS, EQUIPMENT
WHEREAS, Englewood’s City Charter (Charter) Section 111 provides that “the City Manager
shall be responsible for contracting for and purchasing all supplies, materials, equipment and contractual
services required by any department, office or agency of the City. The purchasing officer shall be the City
Manager or such person as the City Manager may designate;” and
WHEREAS, Charter Section 113 limits the purchasing officer’s authority to purchase supplies,
materials or equipment without a competitive bid, to those purchases in an amount of $25,000 or less,
unless otherwise prescribed by ordinance; and
WHEREAS, Charter Section 116 limits the purchasing officer’s authority to purchase supplies,
materials or equipment for capital improvements without a competitive bid, to those purchases in an
amount of $50,000 or less, unless otherwise prescribed by ordinance; and
WHEREAS, in Ordinance No. 14, Series of 2019, City Council last increased the City’s
competitive bidding and contracting dollar thresholds, recognizing “failure to modify spending limits to
conform to inflation results in unnecessary costs to the City, including the necessity to retain additional
procurement personnel to generate requests for proposals on low budget items or standard items, and
filling City agendas with requests for approval of purchases of relatively small budget items and standard
items”; and
WHEREAS, inflation has increased significantly since 2019, and therefore the City is
experiencing the same issue it experienced in 2019, when it last raised its bidding and contracting
thresholds; and
WHEREAS, in study session, City Council evaluated this issue and reviewed contracting limits
of surrounding cities, and concluded the City of Englewood’s bidding and contracting thresholds require
revision.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
SECTION 1. Amendment of Englewood Municipal Code
Section 4-1-3-1 of Englewood Municipal Code is hereby amended to read as follows (new provisions
underlined; removed provisions struck through):
4-1-3-1: - Contracts for Services, Materials, EquipmentPurchases Without Bids.
Page 106 of 193
2
A. The City Manager is authorized to purchase, and execute contracts for, commodities,
equipment, devices, machinery, materials and parts, supplies, and services, including capital purchases
of equipment and services less than $125,000 without sealed, competitive bids. upon the open market
or through negotiations and without receiving sealed, competitive bids therefor, in the following
general situations as follows:
1. In amounts over not exceeding ten thousand dollars ($10,000.00), the City Manager shall
obtain two written quotes, an optimal source justification, or, if the lowest and best bid available to the
City in the City Manager’s opinion, neither bids nor quotes shall be required;
2. In amounts not exceeding hundred fifty thousand dollars ($50,000.00), upon solicitation and
receipt of two (2) written quotes or upon providing documentation supporting a purchase through an
optimal source.
3. In amounts not exceeding one hundred thousand dollars ($100,000.00), pursuant to any a
general bid or purchase contract of the United States Government, State of Colorado, other a
governmental jurisdiction, or governmental/not-for-profit cooperative purchasing organization, at the
prices, terms and conditions contained therein (hereafter “Cooperative Purchase Agreement”), when, in
the opinion of the City Manager, the cooperative purchase price is deemed to be the source of the
lowest and best bid available to the City, or upon providing documentation supporting a purchase
through an optimal source.
B. If the project and/or contract has been budgeted by City Council and the contract amount is
equal to or less than the budgeted authority, the City Manager is authorized to purchase and execute
such contracts over $125,000 but less than $250,000 with sealed competitive bids, an optimal source
justification, or a Cooperative Purchase Agreement.
C. The City Council shall approve all such contracts over $125,000 if unbudgeted, or over
$250,000 if budgeted, after a sealed, competitive bid, except City Council may: is authorized to
purchase commodities, equipment, devices, machinery, materials and parts, supplies, and services,
including capital purchases of equipment and services, upon the open market or through negotiations
and without receiving sealed, competitive bids therefor, in the following general situations as follows:
1. In amounts exceeding one hundred thousand dollars ($100,000.00), the City Council
may approve such contracts by motion without waive competitive bidding for any professional
or technical services, a Cooperative Purchase Agreement, or services of/on behalf of the City's
regulated public utilities, for reasons deemed if in the best interests of the City; and
2. In amounts exceeding one hundred thousand dollars ($100,000.00), the City Council
may, by Resolution, approve such contracts with a purchase through an optimal source, if the .
The Resolution shall describes provides information concerning the specific benefits to the City
for utilizing the optimal source.
D. Calculating Dollar Thresholds.
1. The annual aggregated amount of a contract calculated by fiscal year will be used to
calculate the total amount of the contract for authorization requirements. For a multi-year contract
which the City may terminate at or within one year, the amount of the first year of the contract
will determine authorization requirements.
Page 107 of 193
3
2. City Council shall approve all contract amendments increasing the total contract
amount by twenty-five (25) percent, if the total amended amount exceeds the thresholds
requiring City Council approval under (C) above.
E.C. The City Manager shall establish prescribe rules, regulations and effective and efficient
purchasing policies necessary to control purchasing activities in an effective and efficient manner in
accordance with the Home Rule Charter and Englewood Municipal Code of the City of Englewood.
Such policies, as updated, Any administrative purchasing policy, or revisions to a purchasing policy,
shall be provided to the City Council for informational purposes.
SECTION 2. Procurement Policy
City staff shall amend the administrative Procurement Policy to conform to the amendments made to
EMC § 4-1-3-1 above, and provide a copy to City Council for informational purposes.
SECTION 3. General Provisions Applicable to this Ordinance
The following general provisions and findings are applicable to the interpretation and application of this
Ordinance:
A. Severability. If any clause, sentence, paragraph, or part of this Ordinance or the application
thereof to any person or circumstances shall for any reason be adjudged by a court of competent
jurisdiction invalid, such judgment shall not affect, impair or invalidate the remainder of this Ordinance
or its application to other persons or circumstances.
B. Inconsistent Ordinances. All other Ordinances or portions thereof inconsistent or conflicting with
this Ordinance or any portion hereof are hereby repealed to the extent of such inconsistency or conflict.
C. Effect of repeal or modification. The repeal or modification of any provision of the Code of the
City of Englewood by this Ordinance shall not release, extinguish, alter, modify, or change in whole or in
part any penalty, forfeiture, or liability, either civil or criminal, which shall have been incurred under such
provision, and each provision shall be treated and held as still remaining in force for the purposes of
sustaining any and all proper actions, suits, proceedings, and prosecutions for the enforcement of the
penalty, forfeiture, or liability, as well as for the purpose of sustaining any judgment, decree, or order
which can or may be rendered, entered, or made in such actions, suits, proceedings, or prosecutions.
D. Safety Clauses. The City Council hereby finds, determines, and declares that this Ordinance is
promulgated under the general police power of the City of Englewood, that it is promulgated for the
health, safety, and welfare of the public, and that this Ordinance is necessary for the preservation of health
and safety and for the protection of public convenience and welfare. The City Council further determines
that the Ordinance bears a rational relation to the proper legislative object sought to be obtained. This
Safety Clause is not intended to affect a Citizen right to challenge this Ordinance through referendum
pursuant to City of Englewood Charter 47.
E. Publication. Publication of this Ordinance may be in the City’s official newspaper, the City’s
official website, or both. Publication shall be effective upon the first publication by either authorized
method.
F. Actions Authorized to Effectuate this Ordinance. The Mayor is hereby authorized and directed to
execute all documents necessary to effectuate the approval authorized by this Ordinance, and the City
Clerk is hereby authorized and directed to attest to such execution by the Mayor where necessary. In the
Page 108 of 193
4
absence of the Mayor, the Mayor Pro Tem is hereby authorized to execute the above-referenced
documents. The execution of any documents by said officials shall be conclusive evidence of the
approval by the City of such documents in accordance with the terms thereof and this Ordinance. City
staff is further authorized to take additional actions as may be necessary to implement the provisions of
this Ordinance.
G. Enforcement. To the extent this ordinance establishes a required or prohibited action punishable
by law, unless otherwise specifically provided in Englewood Municipal Code or applicable law,
violations shall be subject to the General Penalty provisions contained within EMC § 1-4-1.
Page 109 of 193
Proposed Modifications-
Contract Process
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Desired Outcome
Staff recommends that Council consider modifications to the City’s
procurement policies designed to create internal efficiencies while
ensuring appropriate checks and balances throughout the process.
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Recommendations
•Recommendation #1- Non-Budgeted Contracts
Council approval for non-budgeted contracts $125,000 and over
•Recommendation #2- Budgeted Contracts
Council approval for budgeted contracts $250,000 and over
•Recommendation #3- Modifications to the Purchase Order Process
Streamline process to approve purchase orders
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Background
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Existing Contract Process
•Contracts less than $10,000 are approved by department directors,
and contracts between $10,000 and $100,000 are approved by the
City Manager
•Contracts of $100,000 or more are placed on Council meeting
agendas for consideration of approval
•Approval of funding (as part of a budgetary process) and related
contracts are two separate Council actions
•The $100,000 threshold is per vendor, per year
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Contract Threshold Trends in Englewood
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Thresholds in Other Cities City Threshold
Thornton No contracts are required to go to Council for approval
Greenwood Village No contracts are required to go to Council for approval
Littleton No contracts are required to go to Council for approval
Arvada $500,000
Centennial $150,000 ($300,000 for Public Works or Capital Improvement-
plan related contracts)
Commerce City $250,000
Castle Rock $249,999
Broomfield $200,000
Lone Tree $100,000
Wheat Ridge $75,000
Sheridan $50,000 (without budgetary authority)
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Staff Time Spent on Council Approved Contracts
DEPARTMENT ROLE IN CONTRACT DEVELOPMENT/
APPROVAL
TIME PER CONTRACT
Finance Department The Budget Division reviews contracts for
budget authority and availability
One hour
City Clerk’s Office Collating contract materials, copying, and
printing
Up to one hour
City Manager’s Office Review of the final contract, Council
Communication, and presentation for
approval
Up to one hour
Initiating Department
(Public Works as an
example)
Development of the Council
Communication, presentation to Council,
and internal review
13 hours (this does not include
staff attendance at the Council
meeting)
This chart includes time spent on contracts that go before
Council, and not on the development of the contract.
Up to 16 hours per contract that goes before CouncilPa
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Recommendation #1:
Increasing the Threshold for
Non-Budgeted Contracts to
$125,000
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CPI & Contract Thresholds
YEAR Denver Metro CPI
Increase % Change
Contract Thresholds
Adjusted for CPI
2020 1.95%$101,950.57
2021 3.54%$105,560.32
2022 8.01%$114,016.91
2023 5.2%$119,945.79
2024 3.5%$124,143.89
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Recommendation #1
•The current threshold for Council approval ($100,000) was
adopted in 2019 as Ordinance #14
•If adjusted by the Denver-Aurora-Lakewood Consumer Price Index
(CPI), the 2024 limit would be approximately $124,121, rounded
up to $125,000.
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Reasons for Recommendation
•Developing an approach that is tied to the CPI
•Reducing the % of contracts that are required to go through the
process of developing Council memos and other documents by up
to approximately 17% (based on data from past years)
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Recommendation #2: Creating
a $250,000 Threshold for
Budgeted Contracts
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Recommendation #2
•Development of a second threshold, explicitly for contracts with
existing budget authority.
•Several cities in the metro area have processes that take prior budget
appropriation into consideration. Examples include:
-Centennial- A resolution is taken to Council each December
pre-authorizing certain contracts/agreements if known and
covered in the budget process
-Greenwood Village- Once a budget is approved, the City
Manager approves all expenditures and contracts (except
IGAs)
-Sheridan- Contracts over $50,000 are brought to Council for
authorization if not previously funded
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Reasons for Recommendation
•Creation of efficiencies by reducing the number of contracts
requiring the development of a Council Communication and
adherence to a timeline that may cause challenges in receiving
outside funding
•Reduction of the number of contracts that need to go to Council for
approval
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Recommendation #3: Modifying
the Purchase Order Process
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Recommendation #3
•Approval for purchase orders should be given to a Deputy Director,
budget, and procurement
•Currently, directors approve a memo for the purchase, sign the contract and approve the
purchase order, creating three reviews of the same procurement.
•To streamline the PO approval process
•Deputy Director would approve for memo and signed contract
•Budget would approve for funding
•Procurement would review for Procurement Justification.
This ensures policy and procedures are being followed for each purchase order.
•Historically:
•Approximately 80% of purchase orders are less than $100,000 limit
•15-20% of purchase orders greater than $100,000 equate to approximately 75 -80% of
the purchase order spendPa
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Reasons for Recommendation
•Englewood remains the only known city in Colorado that requires
directors and the City Manager to approve purchase orders. As a
result, this recommendation would align Englewood with the
process used by other cities
•Ensure that department review by the deputy, budget availability,
and procurement policy would remove the duplication of director
approval.
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Request
Staff requests that Council consider requested recommendations
from staff and determine which changes, if any, Council wishes to
make to the existing contract process.
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Questions?
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COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Tamara Niles
DEPARTMENT: City Attorney's Office
DATE: April 8, 2024
SUBJECT: Ordinance Revising EMC 1-5-2-9, Addressing the Council
DESCRIPTION:
Revision to Municipal Code regarding addressing the council, to reflect current law and Council
direction as to who may speak during public comment
RECOMMENDATION:
Approve ordinance amending EMC 1-5-2-9
SUMMARY:
Englewood Municipal Code (“EMC”) § 1-5-2-9 contains provisions that are not currently enforced and
that require slight revision to comply with current law. The revisions to Code will not change any of City
Council's current practices, but instead aligns Municipal Code to current practice as follows:
Eliminates restrictions on who may provide written or spoken public comment, so that it can be provided
by "any person", rather than taxpayers, residents, or interested parties
References that preference "may" be given to speak based on the order they sign up, to provide Council
flexibility to implement policies (as proposed) that anyone speaking within the last 90 days are not given
preference
Provides that length of public comment also may be limited by City Council (not just the presiding
officer), to align with current practice of City Council regulating it through its adopted Council policies
manual
Eliminates content regulation, by removing requirement that public comment cannot be directed to a
specific Council Member and removing prohibition on asking a Council Member a question
COUNCIL ACTION REQUESTED:
Approve ordinance amending EMC 1-5-2-9
FINANCIAL IMPLICATIONS:
None anticipated
Page 130 of 193
ATTACHMENTS:
Ordinance amending EMC 1-5-2-9
Page 131 of 193
1
ORDINANCE COUNCIL BILL NO. 8
NO. _____________ INTRODUCED BY COUNCIL
SERIES OF 2024 MEMBER _________________
A BILL FOR
AN ORDINANCE AMENDING ENGLEWOOD MUNICIPAL
CODE § 1-5-2-9, ADDRESSING THE COUNCIL
WHEREAS, Englewood Municipal Code (“EMC”) § 1-5-2-9 contains provisions that
are not currently enforced and that require slight revision to comply with current law; and
WHEREAS, to comply with current practice and applicable law, City Council wishes to
amend this section of Municipal Code to eliminate limitations on speakers and content,
reflect priority may be given to speakers in the order they sign up, and reflect that
Council may regulate comment through Council policies.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. EMC § 1-5-2-9 is hereby amended to read as follows (new provisions underlined;
deleted provisions struck-through):
1-5-2-9: - Addressing the Council.
A. General. No person shall Any person desiring to address the Council
withoutshall first secure the permission of the presiding officer so to do.
1. Written Communications. Any personInterested parties or their authorized
representatives may submit to address the Council by written communications in
regard to matters then under discussion.
2. Oral Communications. Any person Taxpayers or residents of the City, or
their authorized legal representatives, may address the Council by oral
communications on any matter concerning the City's business, or any matter over
which the Council has control; provided, however, that preference mayshall be
given to those persons in the order they submitted a request to speak.who may
have notified the City Manager in advance of their desire to speak in order that
the same may appear on the agenda of the Council.
3. Reading of Protests. Interested persons or their authorized representatives
may address the Council by reading of protests, petitions or communications
relating to zoning, including the Unified Development Code, sewer and street
proceedings, hearings on protests, appeals and petitions, or similar matters, in
regard to subjects then under consideration.
Page 132 of 193
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B. Addressing After Motion. After a motion is made by a member of Council,
no person shall address the Council without first securing the permission of the
Council so to do.
C. Manner of Addressing, Time Limit. Each person addressing the Council
shall give theirhis name and address or cross streets, or if not a resident of the
City then the name of the City where they reside for the record, and shall limit his
address to a reasonable time. The length of such remarks may be specifically
limited by the presiding officer or City Council. All remarks shall be addressed to
the Council as a body and not to any member thereof. No person other than the
Council and the person having the floor, shall be permitted to enter into any
discussion, either directly or through a member of the Council, without the
permission of the presiding officer. No question shall be asked a Councilman
except through the presiding officer.
D. Oaths and Affirmations at Public Hearings Before Council. The City
Clerk and Deputy City Clerks shall have the power to administer oaths and
affirmations to persons giving testimony before City Council at public hearings.
Section 2. General Provisions
The following general provisions and findings are applicable to the interpretation and
application of this Ordinance:
A. Severability. If any clause, sentence, paragraph, or part of this Ordinance or the
application thereof to any person or circumstances shall for any reason be adjudged by a
court of competent jurisdiction invalid, such judgment shall not affect, impair or
invalidate the remainder of this Ordinance or its application to other persons or
circumstances.
B. Inconsistent Ordinances. All other Ordinances or portions thereof inconsistent or
conflicting with this Ordinance or any portion hereof are hereby repealed to the extent of
such inconsistency or conflict.
C. Effect of repeal or modification. The repeal or modification of any provision of
the Code of the City of Englewood by this Ordinance shall not release, extinguish, alter,
modify, or change in whole or in part any penalty, forfeiture, or liability, either civil or
criminal, which shall have been incurred under such provision, and each provision shall
be treated and held as still remaining in force for the purposes of sustaining any and all
proper actions, suits, proceedings, and prosecutions for the enforcement of the penalty,
forfeiture, or liability, as well as for the purpose of sustaining any judgment, decree, or
order which can or may be rendered, entered, or made in such actions, suits, proceedings,
or prosecutions.
D. Safety Clauses. The City Council hereby finds, determines, and declares that this
Ordinance is promulgated under the general police power of the City of Englewood, that
it is promulgated for the health, safety, and welfare of the public, and that this Ordinance
is necessary for the preservation of health and safety and for the protection of public
convenience and welfare. The City Council further determines that the Ordinance bears a
rational relation to the proper legislative object sought to be obtained. This Safety Clause
is not intended to affect a Citizen right to challenge this Ordinance through referendum
pursuant to City of Englewood Charter 47.
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3
E. Publication. Publication of this Ordinance may be by reference or in full in the
City’s official newspaper, the City’s official website, or both. Publication shall be
effective upon the first publication by either authorized method. Manuals, Municipal
Code, contracts, and other documents approved by reference in any Council Bill may be
published by reference or in full on the City’s official website; such documents shall be
available at the City Clerk’s office and in the City Council meeting agenda packet when
the legislation was adopted.
F. Actions Authorized to Effectuate this Ordinance. The Mayor is hereby authorized
and directed to execute all documents necessary to effectuate the approval authorized by
this Ordinance, and the City Clerk is hereby authorized and directed to attest to such
execution by the Mayor where necessary. In the absence of the Mayor, the Mayor Pro
Tem is hereby authorized to execute the above-referenced documents. The execution of
any documents by said officials shall be conclusive evidence of the approval by the City
of such documents in accordance with the terms thereof and this Ordinance. City staff is
further authorized to take additional actions as may be necessary to implement the
provisions of this Ordinance.
G. Enforcement. To the extent this ordinance establishes a required or prohibited
action punishable by law, unless otherwise specifically provided in Englewood Municipal
Code or applicable law, violations shall be subject to the General Penalty provisions
contained within EMC § 1-4-1.
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COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Adrian Torres, Brad Anderson, Christina Underhill
DEPARTMENT: Parks, Recreation & Library
DATE: April 8, 2024
SUBJECT: Bates Logan Park Renovations Grant Phase 3
DESCRIPTION:
Seeking Council approval to submit a grant application to Arapahoe County Open Spaces
(ACOS) in the amount of $600,00 for addition of two bicycle course, two bocce ball courts, and
turf conversion. Presenters: Christina Underhill, Director, Brad Anderson Deputy Director, and
Adrian Torres, Open Space Manager.
RECOMMENDATION:
Staff recommends that Council approve a resolution in support of an Arapahoe County Open
Space (ACOS) grant application.
PREVIOUS COUNCIL ACTION:
Council previously approved the following:
Motion to approve a contract with Elite Industries to provide construction services to
improve park amenities at Bates Logan Phase two (March 4,2024).
Council has approved Arapahoe County Open Space (ACOS) grant applications for
various park improvement over the last several years.
SUMMARY:
Em Dub has completed the design for Bates Logan Phase three improvements and the project
is shovel ready. Phase three will include a pump track, bicycle skills course, two bocce ball
courts, and 50,000 square feet of turf conversion. Kentucky bluegrass will be converted to a
native/pollinator friendly seed mix.
ANALYSIS:
Design has been completed for Bates Logan Phase three improvements. The overall park
renovation plan calls for a new pavilion, restroom, plaza area, basketball court, irrigation
upgrades, turf reduction, bicycle pump track and skill course, bocce ball courts, walking trails,
and playground. Staff is applying for an ACOS grant in order to complete Phase three of the
project. The majority of the Phase three project will include two bicycle course, bocce ball
courts, and turf reduction. The maximum grant funding awarded for a project is $600,000 with
the other funding coming from ACOS Shareback Funds.
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COUNCIL ACTION REQUESTED:
Approval of a resolution in support of Bates Logan Park Renovations Phase three grant
application.
FINANCIAL IMPLICATIONS:
If the grant application is successful, funding in the amount of $600,000 will be awarded to the
City of Englewood. Matching funds are required for the grant award in the amount of
$522,577.19.
Matching funds are available and budgeted for in the 2024 Open Space Fund under the
following projects:
Grant matching (Project 10-1300-998): $414,000.00
Parks Landscaping Improvements (Project 10-1300-005): $108,577.19
Total: $522,577.19
CONNECTION TO STRATEGIC PLAN:
Safety - Protecting our citizens, infrastructure, and environment by providing a safe and
accessible park.
Infrastructure - Updating, improving, and investing in City's infrastructure.
Governance - Accountable, effective, and efficient with the funding that is provided for these
improvements.
ATTACHMENTS:
Bates Logan Park Renovation Phase 3 Packet_Redacted
Resolution _ -ACOS Grant 2024 Bates Logan Park
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Adrian Torres City of Englewood
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Bates Logan Park Renovations Phase 3
2024 Standard and Small Grant Application
City of Englewood
Mr Adrian Torres M: 720-425-7953
Mr Adrian Torres
1000 Englewood Parkway
Englewood, CO 80110
atorres@englewoodco.gov
O: 303-762-2538
M: 720-425-7953
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Adrian Torres City of Englewood
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Application Form
Application Summary
Primary Contact Information*
Please provide information for the primary contact for this project in the following format.
Agency:
Name:
Title:
Telephone:
Email:
City of Englewood
Adrian Torres
Open Space Manager
303-762-2538
atorres@englewoodco.gov
Grant Category*
Select One:
•Standard Grant: $150,001 - $600,000, requiring a minimum of 25% total project cost cash match
•Small Grant: $1,000 - $150,000, requiring a minimum of 10% total project cost cash match
Standard Grant
Project Type*
Select One:
•Trail Project: Trail/trailhead construction or improvement, including stream/road crossings and trailhead
amenities (such as parking or shelters); on-street trails and sidepaths for the purposes of (a) connecting
an isolated neighborhood or activity center to a park, trail, open space, or school, and (b) connecting to a
trail system included in a regional, County, or special district planning document
•Site Improvement Project: New construction, improvement, repair, or replacement of outdoor recreation
facilities or amenities (such as playgrounds, shelters, sports fields, restrooms, or interior trail connections)
•Environmental/Cultural Education Project: Eligible projects include outreach materials (such as printed
materials, video, or displays), installations (such as signage), or associated outdoor amenities (such as
shelters or native landscaping)
•Acquisition Project: Eligible projects include fee simple acquisition of land for public open space, parks, or
trails; or acquisition of a trail or conservation easement. Additional application materials are required.
Contact grants program staff to discuss projects in advance.
•Other Project: Other allowable projects include stream/habitat restoration, natural re-vegetation, and
water quality improvement. Contact grants program staff to discuss projects in advance.
Site Improvement Project
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Project Title*
Bates Logan Park Renovations Phase 3
Project Address*
2938 South Logan Street
Project Location*
Select a Jurisdiction or Unincorporated Arapahoe County:
Englewood
GPS Coordinates (Latitude in Decimal Degrees)
Example: 39.5773033 (Dove Valley Regional Park)
39.663458
GPS Coordinates (Longitude in Decimal Degrees)
Example: -104.828850 (Dove Valley Regional Park)
-104.981725
Grant Request Amount*
$600,000.00
Cash Match Amount*
$522,577.19
Total Project Amount*
Total project amount includes grant request and cash match only. Please do not include in-kind match.
$1,122,577.19
Cash Match Percentage*
Calculate cash match as % of total project cost.
47
Project Partners
List partner agencies if applicable.
Executive Summary*
Provide a brief summary highlighting key points of your proposal, such as project description, goals, need,
partnerships, etc.
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Bates Logan Park is 6.84 acres and includes a pavilion, picnic area, playground, restroom, basketball court,
and athletic/playing fields. The park is heavily used by local neighbors, surrounding communities, and
Arapahoe County residents for a wide range of uses. Built in the early 1970's, Bates Logan is a neighborhood
park and represents a historically lower income level within Englewood. The houses are small, single family
bungalows approximately 1000-1500 square feet and built in the 1950's. Park users include families,
children, young adults, adults, and seniors, who can be found playing, relaxing, walking, running, dog walking,
and enjoying the outdoors.
Bates Logan is currently under construction for Phase 2 of the project which includes a new all-inclusive
playground and basketball court. The primary project components and budgetary needs for Phase 3 include
constructing a new glide track, bike skills track, and bocce ball courts. The proposed glide and skills tracks
will be constructed east of the new pavilion and playground, and the new bocce ball courts will be just east of
the parking lot. In addition, Phase 3 will reduce the amount of Kentucky bluegrass by 50,000 square feet.
Replacing the bluegrass with a native pollinator friendly seed mix. This will align with the City's goals of
increasing native planting, saving water, and becoming more sustainable as well as align with Arapahoe
County Open Space mission to protect Arapahoe County treasured parks, trails and open space for residents
to enjoy today and forever. The pavilion and restroom were replaced in Phase 1. The City of Englewood's goal
is to continue the renovation with Phase 3. Constructing a new glide track, bike skills track, and bocce ball
courts will bring new amenities to our Parks system which we currently do not have. The proposed current
project will also include wide connected pathways which will increase accessibility. The City retained a
consultant who has completed design and construction documents. This project is "shovel ready".
The total project budget is $1,122,577 and the City of Englewood's request is for $600,000 from the
Arapahoe County Open Spaces grant program. The City of Englewood has committed and secured $522,577
reflecting a 47% cash match (22% over the 25% required) using ACOS Shareback funds. The Englewood
Parks Department does not want to miss this opportunity to bring all-inclusive "Play" to all our users and
finish the entire Bates Logan Park.
Minimum Qualifications and Eligibility
Eligibility Question 1*
Please list your agency's ongoing Arapahoe County Open Spaces grant projects.
The City of Englewood is in good standings with Arapahoe County Open Space. The past 10 years, Englewood
has provided all the required reporting documents (progress and final reports) per the grant agreement
according to the defined time schedule.
At this time, the City of Englewood has one open project with Arapahoe County Open Spaces. Bates Logan
renovation project Phase 2, which started March 2024. This project is on track to be completed by December
2024 and within budget. There are no outstanding funds or requirement documentation specific to ACOS.
Eligibility Question 2*
How does this project align with the Arapahoe County Open Spaces Master Plan, Arapahoe County Bicycle and
Pedestrian Master Plan, an agency master plan, or other approved planning documents?
Please refer to the current Arapahoe County Open Spaces Master Plan adopted in June 2021. Plans are available
on the ACOS website.
Bates Logan Phase 3 aligns with the objectives defined in section 4.3, # 1 Provide Equitable Access to Nature.
With the proposed upgrades in Phase 3, it will contribute greatly to the quality of life in Arapahoe County by
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providing options for the “tween” age group with a glide track and bike skills track. There are times it is
difficult to find activities for this age group and this is one of the objectives of the Parks department. It will
also serve the community as a neighborhood gathering space.
The Bates Logan Phase 3 also aligns with the Arapahoe County Bicycle Pedestrian Master plan performance
measure # 9 – Per of development projects with integrated bicycle and pedestrian facilities and amenities.
With the addition of the Bike Playground and skills course, this will increase the facilities with integrated
bicycle facilities within Arapahoe County. The project also alights with performance measure # 10 – Number
of bicycle or pedestrian projects completed with multi-agency coordination and funding and/or private
partnerships. With the Arapahoe County Open Spaces grant funding, it would be tracked annually.
Eligibility Question 3*
How does this project address specific objectives in the Arapahoe County Open Space Resolution #21-263?
Please note that this resolution replaces the previous Open Space Resolutions #030381/110637. The resolution is
available on the ACOS website.
The proposed project aligns with the current objectives of the Arapahoe County Open Space Resolution #21-
263 adopted August 10, 2021. Specifically, this project meets the approved resolution section 12 (f)
Additional Guidelines for Use of funds:
f. To acquire and/or improve lands for neighborhood and regional parks, sports fields, dog parks, and other
active and passive outdoor recreation purposes;
Construction of the new pump track, skills track, and bocce ball courts meets this resolution item. The project
will enhance an under-served neighborhood and area visitors park experience, improve the safety and
accessibility for all park users. Improvements made by this project will enhance the outdoor experience while
encouraging users of all ages to engage in outdoor activities.
Certification and Authorized Signature Form*
Please attach completed Certification and Authorized Signature Form as a PDF document. Form must be signed by
highest authority in agency or authorized individual. Required forms are available on the ACOS website.
Please name your file as follows: Applicant_SignatureForm.pdf
Englewood_SignatureForm.pdf
Project Timeline
Project Timeline Form*
Please attach completed Project Timeline Form as a PDF document. Required forms are available on the ACOS
website.
Please name your file as follows: Applicant_TimelineForm.pdf
Englewood_TimelineForm.pdf
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Project Budget
Budget Narrative*
Provide a clear and concise budget narrative. Include details about expenses in each budget category, justification
for any unusual line items, and an explanation of how you arrived at these estimates. Include amount and sources
of matching funds.
- General Requirements: $119,484 (general conditions and mobilization)
- Bike playground and Skills Course: $350,000
- Irrigation updates: $399,201.55
- Turf conversion: $37,830.50 (Terminate existing turf to Native pollinator landscape)
- Native/Pollinator seed: $94,576.25
- Site Improvements: $10,350 (backless benches and trash receptacles)
- Landscape: $20,755 (Arkins Park Buff Seating boulders, ornamental trees, and turf restoration)
- Bocce Courts: $27,838.60 (Concrete flatwork, crusher fines, and treated timber edging)
- Earthwork: $50,251 (temporary fencing, tree protection, clear and grubbing, and earth moving)
The total project budget is $1,122,577.19 and the City of Englewood’s request is for $600,000 from the
Arapahoe County Open Spaces grant program. The City of Englewood has committed and secured
$522,577.19 reflecting a 47% cash match using ACOS Shareback funds. The City of Englewood will be
responsible for any overages associated with the project costs.
Budget Forms*
Please attach completed Summary Budget Form and Detailed Expense Budget Form as a single PDF
document. Required forms are available on the ACOS website.
Please name your file as follows: Applicant_BudgetForms.pdf
Englewood_BudgetForm.pdf
Project Narrative
Question 1*
Describe the project goals, scope, and expected results. Describe project elements, including useful life. Discuss
the current condition of the project site and the improvements that are proposed. Discuss how this project
improves access to the outdoors, connectivity, and/or educational opportunities.
The main goals of this project are to increase sustainability, add new amenities, reduce turf, save water,
encourage community gatherings, and increase access. This project will bring three new amenities which
currently aren’t part of our Parks system. The two bicycle tracks will target different ages and provide
opportunities for all skill levels; this will increase the activities for the “tween” group. Adding a new bocce
ball court will encourage community gathering, bringing people together to play. The turf reduction part of
the project will eliminate roughly 50,000 square feet of irrigated, low use, Kentucky bluegrass; thus, resulting
in increasing sustainability as a department, save thousands of gallons of water annually, and increasing
pollinator habitat within our Parks. In addition, walkways will be improved providing ADA access to the Park
and new amenities.
Current conditions in the proposed area of the park include a playground and low usage Kentucky bluegrass.
The current playground is being replaced with Phase 2 of the Bates Logan Renovations project.
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This will be our first large scale turf reduction project. We hope to provide educational opportunities for the
community to encourage residential turf reduction city wide. This will also increase native species to return
to this location providing educational opportunities for school groups, youth camps, and other community
organizations.
Question 2*
Describe the community/neighborhood and user groups the project will serve. Discuss the type of users (children,
families, seniors, sports leagues, etc.), and estimate the number of users that will benefit annually. How did you
arrive at this estimate? Describe how this project will address inclusivity per Americans with Disabilities Act
guidelines.
Community support letters are encouraged; include up to five in the Attachments section.
Bates Logan Park is used by Englewood residents who live directly adjacent to the park as well as within the
neighboring communities. Additionally, countywide users visit the park particularly for athletic programs
which include a wide range of ages and activities.
The houses within the neighborhood are small, single-family bungalows approximately 1,000 – 1,500 square
feet and built in the 1950’s. Park users include families, children, young adults, adults, and seniors that might
be running, walking, playing, dog walking, playing numerous sports and activities for all ages, and enjoying
being outdoors within an urban environment. Many park users live within one-half mile walking distance of
the park. Over the last year Bates Logan has had approximately 40,000 visits from over 12,000 visitors with
an average dwell time of 72 minutes. (Data provided by Placer Labs Inc.)
The proposed bocce courts and bike tracks will be used by a wide range of visitors representing parents,
friends, caregivers, grandparents, and neighbors enjoying the park amenities and encouraging "Play" for all.
Based on current use, park visitors use the park daily for passive and active recreation, fitness, and
celebrations. Park improvements will benefit all visitors’ experiences in multiple ways.
Today, you might see youth playing soccer on the athletic fields, children playing in the play area, visitors of
all ages walking, stretching, and relaxing on the green open space, friends and neighbors playing a friendly
game of volleyball, and guests of all ages celebrating at the pavilion. Based on statistics from the 2020 Census,
younger families with children are moving into Englewood and having a park with the amenities of Bates
Logan Park is a major draw.
Participants from athletic programs which use Bates Logan Park include toddlers, youths, and adults.
Specifically, the groups that use the athletic fields on a scheduled basis include Soccer (3-14yrs.; 7 months);
Flag Football (6-12 yrs.; 3 months); Lacrosse (10-18yrs; 8 months); and Outdoor Volleyball (18+ yrs.; 5
months).
More than six organizations reserve athletic fields at Bates Logan throughout the year representing a wide
range of demographics: local and county wide. These organizations include Pirate Youth Sports (soccer, flag
football), St. Anne’s Episcopal School (lacrosse), Skyline Soccer, Catholic Sports (outdoor volleyball), Colorado
Command Lacrosse, Soccer Shots, and Skyhawks Sports Camps (multiple sports)
In addition to all the organized sports, the park is fully open, and the athletic fields are used daily from March
1 to October 31 by community members of all ages and abilities.
Question 3*
Discuss the need and urgency for this project. Is this part of a multiphase project? If so, describe the work already
completed and plans for future phases. What opportunities will be lost if this project or phase is not funded now?
The City completed a Parks Master Plan update (2023) which identifies priorities and actions to be used as a
guide by elected and appointed officials, and city staff. The recommendations are based on the findings that
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include the need for budget-friendly renovations, meeting current recreation trends and demographics,
improving/completing new park amenities.
According to the 2017 Parks Master Plan, nearly 40% of Englewood’s residents polled were not satisfied with
the community’s park playgrounds, pavilions, restrooms, basketball courts, and other park amenities. The
City’s assessment is this poor/fair rating is due to age, wear, limited use, broken, inaccessibility and
uninviting older playgrounds, restrooms, and pavilions. Bates Logan Park currently has some of these older
amenities.
The proposed project is Phase 3 for long-term improvements to Bates Logan Park. This initial phase has been
completed and phase 2 has begun. If funding for this phase is not secured, the entire vision for the park could
be delayed or the funds reallocated to other projects leaving the renovations for the updated park incomplete.
This project is a priority for the community and the city. As residents and area visitors continue to find and
explore Bates Logan Park, the outdated and accessibility challenges become more prevalent. Completing
Phase 3 will support the continuation of improving the park amenities, accessibility, and diverse uses. The
proposed project will be the last step to meet current recreational trends and aesthetic needs requested by
our community.
Specific to Bates Logan Park, the Master Plan recommends replacing the pavilion, restroom (phase 1), and
play area; update the picnic area (phase 1), basketball courts; provide neighborhood-scale programming,
events, and festivals; parking lot improvements; enhance natural areas and pedestrian access. The proposed
components of this project meet this priority.
The City of Englewood has secured $522,577.19 in matching funds (47% of total project) for this project.
However, if this project is delayed, the matching funds may be reallocated to another project. We do not want
to miss the opportunity to complete the proposed project since we are shovel ready. A delay in park
improvements would impact the neighboring communities by limiting recreational and outdoor needs as well
as limiting safe and accessible use.
Importantly, development costs continue to rise, and the City’s budgets are challenged to keep up with this
inflation. This project is ready to begin construction in November 2024 and complete the project within one
year.
Question 4*
Summarize any planning completed prior to submitting this grant proposal. Is design and engineering complete?
Does the project necessitate a zoning change? List any permits or approvals that need to be obtained (county or
city planning, stormwater, federal 404 permit, etc.) and their status.
Include any time needed for these efforts in the Project Timeline. Planning costs incurred up to 6 months prior to
application submission may be eligible for inclusion in match with prior approval from grants program staff.
The design and construction plans for this project have been completed. Em Dub Design, LLC has provided
designs, engineering, and budget estimates.
According to the City’s Parks and Recreation Master Plan, updated in 2023, major renovations by the
community were requested for Bates Logan Park. Specific to Bates Logan Park, as previously discussed, the
Master Plan recommendations include replacing the pavilion (phase1), restroom (phase1), and play area
(phase 2); updating the picnic area (phase 1), basketball courts (phase 2); provide neighborhood-scale
programming, events, and festivals; parking lot improvements; enhance “natural areas” and pedestrian
access. The proposed components of this project meet this priority.
Amenity improvements will require a building permit from the City of Englewood which will be secured by
the construction contractor at a minimal cost. A review of the amenity improvement project was conducted
by Englewood’s Development Review team (DRT). The DRT is comprised of City staff and various
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departments for the purpose of reviewing projects which occur within the City. The DRT provides
recommendations based on impacts to those departments and City Code Regulations. No further revisions or
changes were recommended. There is no zoning, storm water, or federal 404 changes required for this
project.
Question 5*
Describe how the project will be completed within the required two-year timeframe. Discuss the agency's capacity
to complete the project, including project management, resources, and experience implementing similar projects.
This description should match the Project Timeline.
The Bates Logan Park renovation phase 3 project is shovel ready. If the grant is approved by ACOS, the
construction process will begin in November 2024 and be completed in its entirety by December 2025. The
city has retained a consultant to provide conceptual plans. Based on these, the park is in final design. City
employees will provide project management. The Bates Logan Park renovation phase 3 project will go
through a competitive solicitation process per the City’s procurement policy and charter; the process is
planned for Fall 2024.
Soliciting contractors, project bidding, ordering materials, and site preparation is estimated to take four
months . The city will work closely with the contractor to complete the proposed projects within a 12-month
time frame with a completion date of December 2025. We have successfully completed multiple ACOS
projects on time and within budget. Our past ACOS projects include park and open space improvements for
Romans Park, Jason Park, Rotolo Park, Northwest Greenbelt, Bates Logan, and Belleview Park. For more than
18 years, the City has proven their capacity to complete capital projects.
Question 6*
Summarize any efforts to obtain public input, disseminate information to the public, develop partnerships, and
garner community support for this project. Evidence of a transparent public process will be required. List the
stakeholders that are involved. Discuss any known or anticipated opposition to this project and how this will be
addressed.
If applicable, include letters, petitions, or other documents evidencing opposition in the Attachments section.
The City of Englewood held the initial community open house for Bates Logan Park in February 2022 to
collect public input, share initial concept plans, and gather community support for the proposed updates. The
open house was attended by residents and neighbors of the park. Attendees were encouraged to review each
design and elements. After review, attendees labeled preferred design of the proposed layout as well as
specific project elements (pavilion, restroom, play area, athletic courts); thus, resulting in the previous Phase
1 and Phase 2 of the Bates Logan improvements prioritized with community input. Importantly, the planning
and design team from the consulting firm and city departments were present to answer questions and collect
feedback. After the meeting, community members provided additional feedback verbally and written to the
city. A second open house was held in March of 2023 to give the community an update and gather any
additional community feedback.
The City of Englewood’s website and social media channels shared the information about the proposed
project. The information shared included proposed site plans, options, updates, and representative contact
information. Community members were asked to provide feedback regarding the design selection and
preferences for the new park features.
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During the community planning process, there were no objections to the proposed projects for Phase 3. The
neighborhood input has truly demonstrated full support for constructing a bocce court and installing two
new pump tracks.
Question 7*
How much of your cash match is secured? If applicable, what are your plans for securing additional funds?
Describe cash and in-kind match partnerships established for this project.
Include partner support letters in the Attachments section and include cash match from partners on the Budget
Forms. Grant recipients are responsible for cost overruns.
The City of Englewood has secured 100% cash match for this project. $522,577.19 has been budgeted for and
secured in the City of Englewood's Open Space Fund. The Open Space Fund is funded from Arapahoe County
Open Space sales tax. In 2003 Arapahoe County voters approved a quarter-of-a- penny sales and use tax to
pay for the preservation of open space, protect lands, preserve water quality, and provide, maintain, and
improve neighborhood parks, sports fields, picnic facilities, and trails.
Question 8*
Describe any scenic, historic, or cultural values associated with the project site. Will they be impacted, preserved,
or restored? Discuss natural resources at the site (habitat, water, wildlife, vegetation, etc.) and impacts to these
resources as a result of this project. If applicable, discuss environmental sustainability benefits of this project
(energy or water conservation, water quality improvement, etc.).
The Bates Logan Park Improvement Project will result in little or no impact on the natural resources in the
area. There are no native ecosystems that will be impacted by this project and no mitigation is required.
Predominant wildlife species include red fox squirrel, rabbit, skunk, raccoon, red fox, coyote, and various bird
species typical in the urban/suburban setting.
Along with the amenity updates, the existing landscape and irrigation system will be modified to
accommodate proposed site elements. There are no scenic, historic, or cultural values associated with this
project. Much of the Kentucky bluegrass will be replaced with pollinator friendly plants which align with the
City’s sustainability goal # 6. Natural Environment. Irrigation systems will be modified, this change will save
water and be much more environmentally sustainable.
Question 9*
Discuss ownership and legal access at the proposed project site. Detail any third-party rights, easements, or other
encumbrances that exist and their effect on the project.
Provide supporting documentation showing ownership, legal access, and/or permission from landowner in the
Attachments section.
The City of Englewood owns the property designated for the proposed project. During construction, the crews
will not need to access any other land/property owner for right-of-way. All construction access will be on the
City of Englewood’s property. The project site is maintained by the City of Englewood as open space/park
land.
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Adrian Torres City of Englewood
Printed On: 28 March 2024 2024 Standard and Small Grant Application 11
Question 10*
Describe long-term plans for maintaining the project. Who will be responsible for maintenance? Estimate annual
costs to maintain the project site and explain how maintaining the site will affect the responsible agency’s budget.
The City of Englewood Parks Department will continue to maintain the park, including the new tracks, courts,
and landscaping. the current area is already maintained and budgeted within the Parks Department, the new
amenities will continue to be maintained and budgeted within the Parks Department and there will be no
additional effects to the budget with these improvements.
Importantly, a decrease in maintenance budget is anticipated since the amenities will be new, they require
limited maintenance. An estimated water and maintenance savings is anticipated due to converting turf to
pollinator friendly native plantings.
The City of Englewood will manage and complete the ongoing and long-term maintenance of the park
including litter control, vandalism repairs, and playground repair and maintenance. Funding for Bates Logan
Park has been budgeted for maintenance in the 2024 Parks General Fund Budget. Again, it is likely that
maintenance costs will decrease because the costs to maintain the older infrastructure continue to rise.
Attachments
Attachment 1: Evidence of Support from Highest Authority*
Please attach evidence of support from the agency's highest authority (official letter or resolution) as a PDF
document. At a minimum, this document must include: project title, amount of grant funds requested, statement
that matching funds are secured and/or efforts to secure funds are underway (include the amount of matching
funds committed), and certification that the project will be open to the public or serve a public purpose upon
completion. A sample resolution is available on the ACOS website.
Please name your file as follows: Applicant_SupportHighestAuthority.pdf
Attachment 2: Evidence of Community Support*
Please attach up to 5 letters of support from users, working groups, community members, volunteers, schools, etc.
as a single PDF document. Letters should be specific to the project and dated within the last 6 months.
Please name your file as follows: Applicant_CommunitySupport.pdf
Attachment 3: Documentation of Opposition*
Please attach documentation of opposition to the project (such as letters, petitions, articles, etc.) as a single PDF
document. If there is no known opposition, please attach a page stating that this section is not applicable.
Please name your file as follows: Applicant_Opposition.pdf
Englewood_Opposition.pdf
Attachment 4: Evidence of Commitment from Project Partners*
Please attach evidence of commitment from project partners (such as partner support letters, commitment to
provide cash/in-kind match, or maintenance agreements) as a single PDF document. There is no maximum
allowable number of partner support letters. If there are no partners for this project, please attach a page stating
that this section is not applicable.
Page 147 of 193
Adrian Torres City of Englewood
Printed On: 28 March 2024 2024 Standard and Small Grant Application 12
Please name your file as follows: Applicant_PartnerCommitments.pdf
Englewood_PartnerCommitments.pdf
Attachment 5: Primary Project Photo*
Please attach one high resolution photo in JPG format. Please choose the photo that provides the best overall
representation of your project. This photo will be used for presentations and/or publications.
Please name your file as follows: Applicant_PrimaryPhoto.jpg
1.jpg
Attachment 6: Photos*
Please attach photos of existing conditions at the project site (including captions) as a single PDF document.
Include conceptual drawings if applicable.
Please name your file as follows: Applicant_Photos.pdf
Englewood_Photos.pdf
Attachment 7: Maps*
Please attach a site map and a vicinity map as a single PDF document.
Please name your file as follows: Applicant_Maps.pdf
Englewood_Maps.pdf
Attachment 8: Site Visit Form*
Please attach a completed site visit form as a PDF document. Required forms are available on the ACOS website.
Please name your file as follows: Applicant_SiteVisitForm.pdf
Englewood_SiteVisitForm.pdf
Attachment 9: Evidence of Property Ownership/Access*
Please attach evidence of property ownership/legal access (ArapaMAP parcel information, title commitment, etc.)
as a PDF document.
Please name your file as follows: Applicant_EvidenceofOwnership.pdf
Englewood_EvidenceofOwnership.pdf
Attachment 10: Other Attachments
Please attach additional supporting documentation (news articles, cost estimates, etc.) as a single PDF document.
Please name your file as follows: Applicant_OtherAttachments.pdf
Englewood_OtherAttachments.pdf
Page 148 of 193
Adrian Torres City of Englewood
Printed On: 28 March 2024 2024 Standard and Small Grant Application 13
Confirmation
Please click the "I Agree" button below to certify that your application is complete and ready to submit. Once
submitted, applications are final and cannot be returned.*
Page 149 of 193
Adrian Torres City of Englewood
Printed On: 28 March 2024 2024 Standard and Small Grant Application 14
File Attachment Summary
Applicant File Uploads
• Englewood_SignatureForm.pdf
• Englewood_TimelineForm.pdf
• Englewood_BudgetForm.pdf
• Englewood_Opposition.pdf
• Englewood_PartnerCommitments.pdf
• 1.jpg
• Englewood_Photos.pdf
• Englewood_Maps.pdf
• Englewood_SiteVisitForm.pdf
• Englewood_EvidenceofOwnership.pdf
• Englewood_OtherAttachments.pdf
Page 150 of 193
Page 151 of 193
Project Timeline Form
2024 Open Space Grant Application 1.3.2024
Applicant: City of Englewood_____________Project Title: Bates Logan Park Renovations Phase 3_
Use the sample timeline below as a guide to complete your proposed project timeline. Rows or
columns may be added as necessary to incorporate any milestones specific to your project.
Timeline must be detailed, realistic, and coincide with details provided in the narrative portion
of the grant application. Timeline must conclude within two years of project start date.
Page 152 of 193
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Page 157 of 193
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Open Space Grants - Site Visit Form
Open Space Grant Application 1.9.2023
City of Englewood Standard Grant
Grant Category Applicant
Bates/Logan Park Renovation Grant Phase 3
Title of Grant Project
Adrian Torres atorres@englewoodco.gov 720-425-7953
Site Visit Representative Name Site Visit Representative Email and Cell Phone #
cell # will be used to contact you on site visit day if
necessary (e.g., running late, weather
complications, etc.)
1.Please provide the project address or the closest major intersection.
2900 S. Pennsylvania St (Cornell Ave & Logan St.)
2.Specify a meeting location at the project site.
Park in the small parking lot off Cornell Ave. and Pennsylvania St.
3.Provide other helpful information, for example parking instructions, availability of restrooms on site
or nearby, necessary walking from parking to site, or other clarification. Driving directions from the
ACOS office (6934 S. Lima St., Centennial) are not required, but may be included if the site is difficult to
find.
Restrooms are available and grant project and amenities are all close together.
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Page 169 of 193
Page 170 of 193
1
RESOLUTION NO.
SERIES OF 2024
A RESOLUTION SUPPORTING THE CITY OF ENGLEWOOD’S
ARAPAHOE COUNTY OPEN SPACE (ACOS) GRANT
APPLICATION FOR BATES LOGAN PARK RENOVATION,
PHASE 3.
WHEREAS, in 2003, Arapahoe County voters approved a ten (10) year, quarter-of-a-
penny sales and use tax to pay for the preservation of open space, protect lands, preserve water
quality, and provide, maintain, and improve neighborhood parks, sports fields, picnic facilities,
and trails; and
WHEREAS, in 2005, Arapahoe County earmarked a portion of these tax revenues to
finance competitive grant projects; and
WHEREAS, annually, the City of Englewood is eligible to apply for up to two (2)
Arapahoe County Open Space (ACOS) grants; and
WHEREAS, the City proposes to utilize 2024 ACOS Grant funds for Phase 3
improvements to the amenities at Bates Logan Park, including adding bocce courts, a bike skills
course, a glide track, and reducing turf; and
WHEREAS, the City of Englewood, through the 2017 Parks and Recreation Master
Plan, has identified renovations needed at Bates Logan Park; and
WHEREAS, the City commits to completing the Bates Logan Park Renovation if the
grant is awarded; and
WHEREAS, the project site is owned by the City of Englewood and is an outdoor public
facility open to the public; and
WHEREAS, if the grant is awarded, the City of Englewood acknowledges the
responsibility of cost overruns for the Bates Logan Park Renovation; and
WHEREAS, the total projected expenses for this phase of the Bates Logan Park
Renovation are estimated at $1,122,577.19, including $600,00.00 in grant funds requested from
ACOS and $522,577.19 in Grant Matching Funds provided by the City for the project; and
WHEREAS, the City’s Grant Matching Funds of $522,577.19 will be sourced from the
Open Space Fund 2024 budget; and
WHEREAS, as a condition of the grant application, Arapahoe County requires evidence of
support from the City’s highest authority, such as a City Council resolution; and
WHEREAS, City staff seeks Council approval of a Resolution authorizing the
submission of a 2024 ACOS Grant application for $600,000.00.
Page 171 of 193
2
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ENGLEWOOD, COLORADO, THAT:
Section 1. The City Council for the City of Englewood, Colorado, hereby endorses and
authorizes the City’s Arapahoe County Open Space grant application for Bates Logan Park
Amenity Improvement project, substantially in the same form attached hereto as Exhibit A.
Section 2. The City Council for the City of Englewood certifies that the Bates Logan
Park Renovation project will be open to the public and serve a public purpose upon completion.
Section 3. The Mayor, Mayor Pro Tem (in the Mayor’s absence), and/or City staff are
hereby granted the authority to take all actions necessary to implement the provisions of Section
1 above.
ADOPTED AND APPROVED this ____ day of _______________, 2024.
Othoniel Sierra, Mayor
ATTEST:
Stephanie Carlile, City Clerk
I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify
that the above is a true copy of the Resolution adopted on the date designated above.
Stephanie Carlile
Page 172 of 193
COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Kevin Engels
DEPARTMENT: Finance
DATE: April 8, 2024
SUBJECT: Yearend Budget Supplemental for 2023
DESCRIPTION:
Yearend Budget Supplemental for 2023
RECOMMENDATION:
Staff seeks City Council consideration and approval of the fifth budget resolution for the Fiscal
Year 2023. This budget supplemental request totals $9,000 for the Capital Equipment
Replacement Fund (CERF).
PREVIOUS COUNCIL ACTION:
October 17, 2022 - City Council approved budget Ordinance No. 50, Series 2022.
February 21, 2023 - City Council approved budget Resolution No. 9, Series 2023 for an
appropriation supplemental totaling $8,554,572 that included operational and capital
project changes impacting the 2023 budget.
May 1, 2023 - City Council approved budget Resolution No. 14, Series 2023 for an
appropriation supplemental totaling $841,900 for a 2% inflationary adjustment to
employees salary and salary-related benefits.
July 17, 2023 - City Council approved budget Resolution No. 18, Series 2023 for an
appropriation supplemental totaling $474,000 which included operational changes
impacting the 2023 budget.
November 20, 2023 - City Council approved budget Resolution No. 29, Series 2023 for
an appropriation supplemental totalling $1,355,748 which included operational and
capital changes impacting the 2023 budget.
SUMMARY:
The city's unaudited financial records indicate that the 2023 Capital Equipment Replacement
Fund annual appropriation was overspent by approximately $8,000. The expenditures for the
year include invoices paid for equipment which were budgeted and ordered in 2022 but not
received until 2023.
The resolution for the 2023 Appropriation Budget Supplemental No. 5 includes the following:
$9,000 - Delayed deliveries of 2022 budgeted and ordered CERF Vehicle and
Equipment Replacements which were received in 2023
$9,000 - TOTAL
Page 173 of 193
ANALYSIS:
The following provides additional information for the 2023 operational changes included in this
budget resolution:
$9,000 TOTAL - 2023 Budget Appropriation Supplemental Request No.
5
(1) $9,000
Fund: Capital Equipment Replacement Fund (CERF) (62)
Fiscal Notes:
$9,000 amending the 2023 budget for the purpose described
below
Description:
CERF Vehicle and Equipment Replacement deliveries delayed for
2022 budgeted and ordered vehicles received in 2023
$1,021,994 - 4 Snowplows ordered in 2022 (PO# 2022-
00000275-Trans-West Truck Trailer RV) were received in
2023; the delivery delays are due in part to the supply chain
issues resulting from the COVID-19 pandemic. The timing of
deliveries for vehicles and equipment replacements ordered
has also impacted the 2024 budget for orders placed in 2023
COUNCIL ACTION REQUESTED:
Staff requests that City Council approve the budget resolution for the fifth 2023 appropriation
supplemental to provide funding for the capital costs as requested for the Capital Equipment
Replacement Fund (CERF)
FINANCIAL IMPLICATIONS:
The overall amount for the budget appropriation supplemental is $9,000 as detailed below.
$1,878,195 Adopted Appropriation Budget
$1,886,020 Unaudited Year-To-Date Expenditures
($7,825) Unaudited Year-To-Date Expenditures in excess of the Adopted
Appropriation Budget
Amount Description
$9,000 CERF Vehicle and Equipment Replacement deliveries delayed for 2022 budgeted
and ordered vehicles received in 2023
$9,000 CERF TOTAL
The following fund is impacted by this appropriation budget supplemental request:
Fund Description Sources of
Funds
Uses of
Funds
Capital
Equipment
Capital Equipment Replacement Fund
Net Position $9,000
Page 174 of 193
Replacement
Fund (CERF) (62)
CERF Vehicle and Equipment
Replacements $9,000
CERF TOTALS $9,000 $9,000
CONNECTION TO STRATEGIC PLAN:
This budget appropriation supplement is connected to the Governance outcome/result - A city
government that is accountable, effective, and efficient.
OUTREACH/COMMUNICATIONS:
N/A
ATTACHMENTS:
Resolution
2023 Budget Supplemental #5 presentation
Page 175 of 193
2023 Budget Supplemental #5
Presented By
Kevin Engels, Director of Finance
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I.Budget Supplemental Approval Process
II.Budget Supplemental Request Schedule
III.2023 Budget Supplemental Summary
IV.Budget Supplemental Requests
V.Questions
Agenda
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STEP 1:
Department identifies new
or modified expenditure
request and an internal
analysis determines whether
the current budget is
sufficient to absorb the new
or modified expenditure
request.
If the request is related to
personnel, approval from
City Manager’s Office and
Human Resources
Department is required.
STEP 2:
Department discusses the
expenditure changes with
the City Manager’s Office
and Finance Department to
verify and clarify the request
and determine whether this
request is needed and added
to the current year, or
whether it can be delayed to
next year.
STEP 3:
If the new expenditure
request is to be added to the
current year, a budget
supplemental resolution is
prepared by the Finance
Department and the City
Attorney’s Office for
presentation to the City
Council for their
consideration and approval
before spending is
authorized.
Budget Supplemental Process
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Budget Supplemental Request Schedule*
Year No.City Council Meeting Date Resolution No.
2023 #1 February 21, 2023 Resolution No. 9, Series 2023
#2 May 1, 2023 Resolution No. 14, Series 2023
#3 July 17, 2023 Resolution No. 18, Series 2023
#4 November 20, 2023 Resolution No. 29, Series 2023
#5 April 8, 2024 Resolution No. TBD, Series 2024
2023 Yearend True Up
*Please Note: The budget supplemental schedule is subject to change due to the timing of the
amendment request; the yearend true up follows the completion of the annual financial audit
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Fund
Budget
Supplemental
#1
Budget
Supplemental
#2
Budget
Supplemental
#3
Budget
Supplemental
#4
Budget
Supplemental
#5 TOTALS
General Fund $79,000 $0 $0 $78,750 $0 $157,750
Other Funds $2,750,000 $0 $0 $0 $0 $2,750,000
TOTALS:$2,829,000 $0 $0 $78,750 $0 $2,907,750
American Rescue Plan Act (ARPA) funding included in the above table figures follows:
Fund
Budget
Supplemental
#1
Budget
Supplemental
#2
Budget
Supplemental
#3
Budget
Supplemental
#4
Budget
Supplemental
#5 TOTALS
General Fund $2,889,753 $696,000 $138,000 $1,355,748 $0 $5,079,501
Other Funds $5,664,819 $145,900 $336,000 $0 $9,000 $6,155,719
TOTALS:$8,554,572 $841,900 $474,000 $1,355,748 $9,000 $11,235,220
2023 Budget Supplementals-Uses of Funds
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Request Uses of Funds Description Amount Sources of Funds Description
Update •Capital Equipment Replacement Fund (CERF): Delayed
deliveries of 2022 budgeted and ordered CERF Vehicle
and Equipment Replacements received in 2023
$9,000 Capital Equipment Replacement Fund (CERF) Net
Position
Uses of Funds Total $9,000 Sources of Funds Total
Budget Supplemental #5:Resolution No. TBD Series 2024 –April 15, 2024
2023 Budget Supplemental #5 Request
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Purpose:
•CERF Vehicle and Equipment Replacements delayed deliveries of 2022 budgeted and ordered vehicles
received in 2023
•$1,021,994 -4 Snowplows ordered in 2022 (PO# 2022-00000275-Trans -West Truck Trailer RV) were
received in 2023; due to improvements to the supply chain issues resulting from the COVID-19
pandemic, the vehicles and equipment replacement delivery timing has also impacted the 2024
budget for orders placed in 2023
Source of Funds:
•Capital Equipment Replacement Fund (CERF) Net Position
Program Use of Funds Amount
CERF Vehicle and Equipment Replacements $ 9,000
Capital Equipment Replacement Fund (CERF) Total $ 9,000
2023 CERF Vehicle and Equipment Replacements
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Questions and/or Comments
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2023 Budget Supplementals
•Resolution No. 9, Series 2023 –February 21, 2023
•Resolution No. 14, Series 2023 –May 1, 2023
•Resolution No. 18, Series 2023 –July 17, 2023
•Resolution No. 29, Series 2023 –November 20, 2023
Appendix
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Uses of Funds Description Amount Source of Funds Description
•General Fund (GF): Public Works Department: Street Maintenance
consisting of repaving, repairing, maintaining, and improving city streets
and roads
$1,957,596 Sales/Use Tax Rate Increase
•General Fund (GF): Police Department Traditional Policing Program $575,000 Unassigned Fund Balance
•General Fund (GF): Oversight of Mail Service Program (Net of Rev) moved
from the Parks, Recreation, Library and Golf Department to the
Administration Department
$24,096 Reclassify 2023 Budget
•General Fund (GF): PRLG Library Division Staffing Increases: Librarian I
Positions (2 full-time at 40 hours/week), Library Associate Positions (4
part-time at 20 hours/week) and Program Expansion
$254,061 Unassigned Fund Balance
•General Fund (GF): Administration City Manager’s Office Division
Homelessness Action Plan Implementation –Funding Year 2 Arapahoe
County Homelessness Coordinator Position and several City Council pre-
approved projects
$79,000 American Rescue Plan Act (ARPA)
General Fund Uses of Funds Subtotal $2,889,753 GF Sources of Funds Subtotal
Budget Supplemental #1: Resolution No. 9 Series 2023 –February 21, 2023
2023 Budget Supplemental #1 Requests (1 of 2)
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Uses of Funds Description Amount Sources of Funds Description
•Public Improvement Fund (PIF): Dartmouth Bridge Project (#30 1001-005)
1.Transfer In from General Fund -$2,174,819
2.PIF Unappropriated Fund Balance based on the return of funds from the
Little Dry Creek at the Plaza Project (#30 1301-012) which was funded by
the Stormwater Drainage Fund between 2021 and 2022 -$740,000
$2,914,819 General Fund Unassigned Fund
Balance and PIF Unappropriated
Fund Balance
•Public Improvement Fund (PIF): Pavement Maintenance Program (#30 1001-
031)
$2,000,000 American Rescue Plan Act (ARPA)
•Public Improvement Fund (PIF): Walk and Wheel Implementation Project:
Design Phase (#30 1001-010)
$500,000 American Rescue Plan Act (ARPA)
•Public Improvement Fund (PIF): Sidewalk Gap Construction Program (#30 1001-
029)
$250,000 American Rescue Plan Act (ARPA)
Public Improvement Fund: Uses of Funds Subtotal $5,664,819 PIF Sources of Funds Subtotal
General Fund: Uses of Funds Subtotal $2,889,753 GF Sources of Funds Subtotal
USES OF FUNDS GRAND TOTAL $8,554,572 SOURCES OF FUND GRAND TOTAL
Budget Supplemental #1: Resolution No. 9 Series 2023 –February 21, 2023
2023 Budget Supplemental #1 Requests (2 of 2)
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Uses of Funds Description Amount Source of Funds Description
•General Fund (GF): Departments Personnel Expenditures $696,000 General Fund Contingency
•Special Revenue Fund (SRF): Open Space Fund (10) Personnel
Expenditures
$ 1,600 Unappropriated Fund Balance
•Enterprise Funds (EF): Water Fund (40) Personnel Expense $ 80,500 Net Position
•Enterprise Funds (EF): Sewer Fund (41) Personnel Expense $ 16,300 Net Position
•Enterprise Funds (EF): Stormwater Drainage Fund (42) Personnel Expense $ 7,600 Net Position
•Enterprise Funds (EF): Golf Course Fund (43) Personnel Expense $ 20,000 Net Position
•Enterprise Funds (EF): Concrete Utility Fund (44) Personnel Expense $ 2,500 Net Position
•ServiCenter Fund (61): Personnel Expense $ 13,200 Net Position
•Risk Management Fund (63): Personnel Expense $ 1,700 Net Position
•Employee Benefits Fund (64): Personnel Expense $ 1,500 Net Position
(1) Uses of Funds Subtotal $840 900 (1) Sources of Funds Subtotal
Budget Supplemental #2: Resolution No. 14 Series 2023 -May 1, 2023
2023 Budget Supplemental #2 Requests (1 of 2)
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Uses of Funds Description Amount Source of Funds Description
Englewood Environmental Fund (Component Unit) Personnel Expense $ 1,000 Net Position
South Platte Renew Fund (Information Only -Sufficient funds exist,
therefore, no amendment to the 2023 Budget)
$ 176,700
($ 176,700)
Information Only-No Budget Amendment
(2) Uses of Funds Subtotal $1,000 (2) Sources of Funds Subtotal
(1) Uses of Funds Subtotal $840,900 (1) Sources of Funds Subtotal
Uses of Fund Grand Total $841,900 Sources of Funds Grand Total
Budget Supplemental #2: Resolution No. 14 Series 2023 -May 1, 2023
2023 Budget Supplemental #2 Requests (2 of 2)
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Uses of Funds Description Amount Sources of Funds Description
•General Fund (GF): Administration Department City Clerk’s Office 2023
Special Election due to citizen initiated petitions and a potential city
referred ballot measure
$138,000 General Fund Unassigned Fund Balance
•Capital Projects Fund (CPF): Department PC Replacements Program (#31
0701-007)
$ 60,000 General Fund Contingency
•Capital Projects Fund (CPF): Police Department communications radio
consoles replacement
$276,000 Arapahoe County E911 Authority
Reimbursement Grant
Uses of Funds Total $474,000 Sources of Funds Total
Budget Supplemental #3:Resolution No. 18 Series 2023 -July 17, 2023
2023 Budget Supplemental #3 Requests
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Uses of Funds Description Amount Sources of Funds Description
•General Fund (GF): Allocation of the Classification and Compensation
Study results budgeted for in Contingency (salaries and salary-related
benefits)
$999,998 General Fund Contingency
•General Fund (GF): City Manager’s Office Sustainability Program business
outreach efforts to inform public of Styrofoam container reduction in the
marketplace starting in 2024
$18,000 New Single Use Carryout Plastic Bag
Fees due to House Bill 2021-1162;
September YTD 2023 receipts total
approximately $90K
•General Fund (GF): City Manager’s Office Tri-Cities Homelessness Action
Plan funding to City of Littleton for Englewood’s share in the Navigation
Center Project and contracting with a single adult lead service provider
$78,750 General Fund ARPA Restricted Fund
Balance
Uses of Funds Total $1,096,748 Sources of Funds Total
Budget Supplemental #4:Resolution No. 29 Series 2023 –November 20, 2023
2023 Budget Supplemental #4 Requests (1 of 2)
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Uses of Funds Description Amount Sources of Funds Description
•General Fund (GF): City Manager’s Office Grant to Historic Englewood for
space modification on the second floor of the Englewood Civic Center and
start-up costs
$50,000 General Fund Unassigned Fund Balance
•General Fund (GF): Human Resources Department 2023 budget reduced
for historic personnel and non-personnel line item savings challenge
($139K); however, department was fully staffed all year and not able to
absorb this budget reduction amount
$139,000 General Fund Unassigned Fund Balance
•General Fund (GF): Information Technology Department 2023 budget
reduced for historic personnel and non-personnel line item savings
challenge; however, department was almost fully staffed all year and not
able to absorb this budget reduction amount; request also includes for
the purchase of a network crash cart for streaming continuity of City
Council Meetings
$70,000 General Fund Unassigned Fund Balance
Uses of Funds Total $ 259,000 Sources of Funds Total
Previous Slide Uses of Funds Total $1,096,748
Uses of Funds Grand Total $1,355,748
Budget Supplemental #4:Resolution No. 29 Series 2023 –November 20, 2023
2023 Budget Supplemental #4 Requests (2 of 2)
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RESOLUTON NO. _____
SERIES OF 2024
A BUDGET SUPPLEMENTAL RESOLUTION TO AMEND APPROPRIATIONS WITHIN THE
2023 BUDGET OF THE CITY OF ENGLEWOOD
WHEREAS, the City of Englewood is required by Section 83 of the Englewood Home Rule Charter
to ensure that expenditures do not exceed legally adopted appropriations; and
WHEREAS, the 2023 Budget was submitted and approved by the Englewood City Council in
Ordinance 50, Series of 2022, on October 17, 2022; and
WHEREAS, the 2023 Budget was amended by the Englewood City Council in Resolution No. 9,
Series of 2023, on February 21, 2023; and
WHEREAS, the 2023 Budget was amended by the Englewood City Council in Resolution No. 14,
Series of 2023, on May 1, 2023; and
WHEREAS, the 2023 Budget was amended by the Englewood City Council in Resolution No. 18,
Series of 2023, on July 17, 2023; and
WHEREAS, the 2023 Budget was amended by the Englewood City Council in Resolution No. 29,
Series of 2023, on November 20, 2023; and
WHEREAS, City staff have completed the 2023 year-end accruals and adjustments to City accounts;
and
WHEREAS, the Capital Equipment Replacement Fund (“CERF”) requires an amendment of $9,000
for vehicle deliveries delayed for 2022 and received in 2023, as this delay caused the CERF fund to exceed the
total amount appropriated for that fund in 2023; and
WHEREAS, Section 92 of the Englewood Home Rule Charter requires City Council to adopt a
Resolution to transfer any unencumbered appropriation balance or portion thereof from one department, office
or agency, to another; and
WHEREAS, Section 93 of the Englewood Home Rule Charter requires that appropriations in addition
to those contained in the budget shall be made only on the recommendation of the City Manager, and only if the
City Treasurer certifies that there is an available cash surplus sufficient to meet such appropriations; and
WHEREAS, in conformance with Sections 92 and 93 of the Englewood Home Rule Charter, the City
Manager hereby requests a Budget Supplemental to authorize the transfer of funds within the adopted City of
Englewood 2023 budget as set forth below.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The Budget for the City of Englewood, Colorado, is hereby amended for the year ending
2023, as follows:
ADDITIONAL APPROPRIATION in accordance with Section 93 of the Englewood Home Rule Charter:
SOURCE OF FUNDS:
(1) Net Position of the Capital Equipment Replacement Fund (62) $9,000
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2
SOURCES OF FUNDS TOTAL $9,000
USE OF FUNDS
(1) Capital Equipment Replacement Fund (62) $9,000
(for vehicles ordered in 2022, but delivery delayed to 2023 caused fund to exceed total
2023 appropriations)
USES OF FUNDS TOTAL $9,000
Section 2. The City Manager and the Director of Finance, in accordance with Section 92 and Section 93 of
the Englewood Home Rule Charter are hereby authorized to make the above listed transfers within the 2023
Budget for the City of Englewood.
ADOPTED AND APPROVED this ______ day of April, 2024.
Othoniel Sierra, Mayor
ATTEST:
Stephanie Carlile, City Clerk
CLERK’S CERTIFICATION
I, Stephanie Carlile, City Clerk for the City of Englewood, Colorado, hereby certify the above
is a true copy of Resolution No._______, Series of 2024.
Stephanie Carlile, City Clerk
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