HomeMy WebLinkAbout2024-07-22 (Regular) Meeting Agenda Packet
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1000 Englewood Pkwy - Council Chambers
Englewood, CO 80110
AGENDA
City Council Regular Meeting
Monday, July 22, 2024 ♦ 6:00 PM
Council Dinner will be available at 5:30 p.m.
To view the meeting, please follow this link to our YouTube live stream link: YouTube
1. Study Session Topic
a. Public Works Director Victor Rachael and Deputy Director of Engineering Tim Hoos will
be present to discuss the US285/Broadway Interchange Reconstruction Project Status
6:00 p.m. to 6:15 p.m.
Information and Direction
Presentation: 5 minutes
Discussion: 10 minutes
1a documents
b. Sustainability Coordinator Melissa Englund and the City's Energy Performance
Contractor, Yearout Energy will be present to provide an update on the energy audit and
provide further details into the financials of the project.
6:15 p.m. to 6:45 p.m.
Information and Direction
Presentation: 10 minutes
Discussion: 20 minutes
1b documents
2. Call to Order
3. Pledge of Allegiance
4. Roll Call
5. Consideration of Minutes of Previous Session
a. Minutes of the Regular City Council Meeting of July 15, 2024.
5a documents
6. Appointments, Communications, Proclamations, and Recognition
a. Sustainability Program Manager Melissa Englund will introduce Green Business
Program Coordinator, Aidan Lawton to Council.
b. Recognition of the 2024 City of Englewood Interns
7. Recognition of Scheduled Public Comment
Public Comment will begin shortly after 7:00 p.m.
Page 1 of 333
Englewood City Council Regular Agenda
July 22, 2024
Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-
762-2405) at least 48 hours in advance of when services are needed.
The deadline to sign up to speak for Scheduled Public Comment is Wednesday by 5 p.m., prior
to the meeting, through the City Clerk’s Office. This is an opportunity for the public to address
City Council. There is an expectation that the presentation will be conducted in a respectful
manner. Council may ask questions for clarification, but there will not be any dialogue. Please
limit your presentation to five minutes. Written materials for presentation to Council may be
submitted to the City Clerk.
a. Andrew Curtis Forlines, An Englewood resident, will address Council regarding the
Parks and Recreation bond proposal.
b. Fernando Boschini, an Englewood resident, will address Council regarding support of
Clarkson and Emerson park upgrades.
8. Recognition of Unscheduled Public Comment
If you would like to sign-up to speak virtually for public comment please visit: Zoom
to register or plan to attend the meeting in person.
If registering to speak virtually, you will receive a unique and personalized invitation by email to
join the meeting. Every speaker who wants to register should sign-up with their own email
address. If you do not have an email address or if you have any questions regarding this
process, please reach out to the City Clerk's Office at CityClerk@englewoodco.gov or call 303-
762-2430.
Citizens may also submit written public comments to the City Clerk's Office at
CityClerk@englewoodco.gov until 12 p.m. the day after the meeting.
This is an opportunity for the public to address City Council. There is an expectation that the
presentation will be conducted in a respectful manner. Council may ask questions for
clarification, but there will not be any dialogue. Please limit your presentation to 3 minutes.
Council Response to Public Comment.
9. Consent Agenda Items
a. Approval of Ordinances on First Reading
i. CB-29 Intergovernmental Agreement (IGA) with the City of Littleton for a shared
green business program
9ai documents
Staff: Deputy City Manager Tim Dodd, and Sustainability Program Manager
Melissa Englund
b. Approval of Ordinances on Second Reading.
c. Resolutions and Motions
10. Public Hearing Items
Page 2 of 333
Englewood City Council Regular Agenda
July 22, 2024
Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-
762-2405) at least 48 hours in advance of when services are needed.
11. Ordinances, Resolutions and Motions
a. Approval of Ordinances on First Reading
i. CB-19 Assignment to City and County of Denver of the City of Englewood 2024
Private Activity Bond Allocation
11ai documents
Staff: Director of Community Development Brad Power, Economic
Development Manager Darren Hollingsworth, and Eric Hecox, Shea
Properties
ii. CB-30 Calling Special Election, Authorizing Agreement, and setting Parks Bond
Ballot Question for November Election
11aii documents
Staff: Director of Parks, Recreation, Library and Golf, Christina Underhill,
and Deputy Director of Parks, Recreation, Library and Golf, Brad Anderson
iii. CB-25 November ballot question removing the GO Bond voting restrictions in
Charter, to allow voters to consider bond issues under TABOR
11aiii documents
Staff: City Attorney Tamara Niles
iv. CB-26 A proposed November ballot question regarding ranked choice voting for
Englewood's elected officials
11aiv documents
Staff: City Attorney Tamara Niles
b. Approval of Ordinances on Second Reading
c. Resolutions and Motions
i. Motion to authorize staff to apply for the State's Energy Efficiency and
Conservation Block grant to go towards funding an additional sustainability staff
person that would serve both Englewood and Sheridan.
11ci documents
Staff: Sustainability Program Manager Melissa Englund
ii. Motion to accept the strategic plan updates for quarter two, 2024, and to consider
modifications to the plan
11cii documents
Staff: Deputy City Manager Tim Dodd and Management Fellow Liz Ramsey
iii. Motion to approve the revisions to Council Policies regarding Public Comment
and other matters
11ciii documents
Staff: City Attorney Tamara Niles
12. General Discussion
a. Mayor's Choice
b. Council Members' Choice
Page 3 of 333
Englewood City Council Regular Agenda
July 22, 2024
Please note: If you have a disability and need auxiliary aids or services, please notify the City of Englewood (303-
762-2405) at least 48 hours in advance of when services are needed.
13. City Manager’s Report
14. Adjournment
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COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Tim Hoos, Victor Rachael
DEPARTMENT: Public Works
DATE: July 22, 2024
SUBJECT: US285/Broadway Interchange Reconstruction Project Status
DESCRIPTION:
Discussion of US285/Broadway Intersection Reconstruction project and funding shortfall.
RECOMMENDATION:
Staff recommends that the remaining grant funding for this project be returned to the Denver
Regional Council of Governments (DRCOG) Transportation Improvement Program (TIP)
funding pool and be reapplied for during the next funding cycle to fund construction of the
project.
PREVIOUS COUNCIL ACTION:
The city signed a letter of support, dated February 19, 2019, committing $1.1 million towards the
local match from the City of the total $9.5 million anticipated project cost.
On June 1, 2020 Council passed Council Bill No. 18 (Ordinance No. 20, Series of 2020) to
approve the Intergovernmental Agreement (IGA) between the City and CDOT which set the
terms for utilizing the $7.6 million in Federal funds and $800,000 in State funds awarded for this
project.
On October 19, 2020 Council approved the Award of Contract to Atkins North America, Inc. for
design of the US-285 & S Broadway Interchange Reconstruction Project.
SUMMARY:
The City was awarded a federal grant to reconstruct the US-285 and South Broadway
Interchange through the Denver Regional Council of Governments (DRCOG) Transportation
Improvement Program (TIP) in 2019 in the amount of $7.6 million. In order to receive the
federal grant money, the City was required to commit to a local match of 20% of the total project
cost. The local match was met through a $1.1 million commitment from the City and an
$800,000 commitment of state funds from the Colorado Department of Transportation (CDOT).
As detailed design progressed on the project it became apparent that additional funding would
be required for construction. Supplemental amounts of $3.3 million from the City and $2.2
million from CDOT were added to the project. The construction plans were completed and
construction bids were solicited in July 2022. The low bid for construction came in at just over
$17 million which was $4 million over the total budget available for construction. With
Page 5 of 333
construction management fees required to meet CDOT documentation requirements estimated
to be an additional $3 million that left the project budget short by a total of $7 million.
ANALYSIS:
The US-285 & S Broadway Interchange Reconstruction Project is intended to give the City the
opportunity to improve cross-sectional elements on the South Broadway bridge over US-285.
Such improvements would include: an improved pedestrian and bicycle experience through
wider sidewalks and a buffer zone between pedestrian and vehicle traffic, improved aesthetics
on a keynote piece of infrastructure in the downtown district, and narrower lanes promoting
safer driving as traffic enters the pedestrian dense downtown district. Furthermore, this project
would significantly relieve congestion on US-285 by adding an additional through lane in each
direction under the bridge, reducing commute times for Englewood residents and improving
regional access to Englewood's downtown district. Another design feature would involve
changes to the US-285 and S Sherman St. intersection. Those changes would include the
removal of the traffic signal and modify access to US-285 from S Sherman St.
After the bids were received and the extent of the budget shortfall was discovered, several
potential alternative funding sources to construct the project were explored without success
including additional DRCOG funding opportunities, additional CDOT funding, State bridge
replacement funding and City PIF funding. Given the drastic budget shortfall, staff recommends
that the remaining grant funding be returned to the DRCOG TIP funding pool and reapplied for
at a later date in an amount sufficient to construct and manage construction of the project. The
completed construction plans will help to show the project is shovel ready for a future grant
funding application and can be used to re-bid the project at a later date once adequate grant
funding can be awarded to the project. The designated CDOT funding would also be released
with close out of the current project.
COUNCIL ACTION REQUESTED:
Staff requests Council concurrence on returning the remaining grant funding for this project.
FINANCIAL IMPLICATIONS:
$6.37 million in grant funding would be returned to the DRCOG TIP funding pool.
ATTACHMENTS:
Presentation
Page 6 of 333
US285/Broadway Interchange Reconstruction
Project Status update
Presented By:
Victor Rachael - Director of Public Works
Tim Hoos - Deputy Director of Public Works
July 22, 2024
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•Project Location
•US285 at South Broadway
•Project Purpose
•Reconstruct interchange to add additional lane
on US285 in each direction.
•Replace bridge
•Wider sidewalks
•Narrower lanes to promote traffic calming into
downtown district.
•Grant Funding
•DRCOG TIP grant funding $7.5 million
•CDOT funding $3.1 million
Purpose of the Project
US 285
W. MANSFIELD AVE.
W. OXFORD AVE.
WQUINCY AVE.
W. TUFTS AVE.
W. LAYTON AVE.
END
PROJECT
US 285/HAMPDEN
AVE. BRIDGE
OXFORD BRIDGE
DARTMOUTH BRIDGE
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Design Concept
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Project Timeline
May
2022
Plans complete
Funding options research
complete
Bids received
July
2022
June
2024
July
2024
Project funding decision
We are here
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Construction Bids received July 2022
•6 bids received
•Low bid $17,017,182.53
•High bid $19,453,618.00
•Engineer estimate $12,409,328.50
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Analysis of Budget
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Funds Contributed to date
•Design funding
•Federal $1.23 million ($6.37 million remaining)
•CDOT $178,000 ($3.7 million remaining)
•City $129,000 ($4.3 million remaining)
•Total $1.58 million
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Future of project
•Plans shovel ready for future construction
•Future Transportation Improvement Program (TIP)
cycle grant funding application in 2025
•Reserve necessary City share of potential grant
funding in Public Improvement Fund
•$4 million (20%of estimated project construction cost)
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Staff Recommendation
•Staff recommends close out of the project and return of the remaining
grant funds to the DRCOG TIP funding pool along with re-application
for future DRCOG TIP grant funding to construct the project.
•CDOT funding would also be released with close out of the current project
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Questions?
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COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Melissa Englund
DEPARTMENT: City Manager's Office
DATE: July 22, 2024
SUBJECT: Yearout Energy Project and Financials Review
DESCRIPTION:
The City's Energy Performance Contractor, Yearout Energy, to come give an update on the
energy audit as well as provide further details into the financials of the project.
RECOMMENDATION:
Staff recommends that Council move forward with an Energy Performance Contract (EPC), via
the 2025 Capital Improvement Project (CIP) budget request, that will address existing CIP
facility needs, provide renewable energy, and energy efficient facility improvement upgrades.
Through the EPC, the city will be able to leverage utility and operational cost savings with grants
and incentives to provide $5.25M in emergency replacement cost avoidance. Staff recommends
contributing $2.5M in Capital Funding to the project.
PREVIOUS COUNCIL ACTION:
September 27, 2021: Updated list reviewed by City Council during study session;
July 12, 2021:Draft American Rescue Plan Act (ARPA) fund list reviewed by City Council
during study session;
February 7, 2022: City Council approves ARPA funding list, which contains $200,000 to
go towards some type of sustainable, energy efficient pilot project ;
May 2, 2022: City Council approved CB 25 -- Ordinance approving a Memorandum of
Understanding between the Colorado Energy Office and the City of Englewood to
provide contract services for its Energy Contracting Program;
March 4, 2024: Yearout Energy study session with City Council providing a project
update on the Energy Performance Contract.
April 1, 2024: City Council provided approval for City staff to pursue the State’s Public
Building Electrification grant.
SUMMARY:
Energy Service Company (ESCO) Yearout Energy will provide City Council a project update on
the investment Grade Audit (IGA) as well as an overview of financial options for project
implementation. Yearout Energy and staff will also be seeking Council guidance on further
direction of what should be included in the final Proposed Project. The Proposed Project, as
delivered in the IGA, will provide detailed Scopes of Work which Yearout Energy and Staff have
developed to target deferred maintenance updates and end-of-useful life equipment
replacement and upgrades, leveraging utility savings, grants, and incentives to mitigate future
costs.
Page 17 of 333
ANALYSIS:
The City of Englewood kicked off an Energy Performance Contract (EPC) with an Energy
Service Company (ESCO) Yearout Energy in March of 2023. An EPC is a creative model for
funding and implementing capital improvement upgrades, which allows entities to use future
cost savings to fund projects. The ESCO conducts an Investment Grade Audit (IGA) of specific,
pre-determined, City of Englewood facilities and delivers a project proposal that includes energy
and water efficiency measures, renewable energy systems, electric vehicle technology,
operations and maintenance, and metering infrastructure improvements.
The funding amount and project put before City Council is the result of past City Council
guidance on high and low priorities, feedback from city staff on feasibility, building needs and
priorities, as well as analyzing current grants, rebates, and incentives that make for a financially
responsible and beneficial project. The proposed project in its current state addresses buildings
needs (many of which are urgent and well beyond useful life, such as certain HVAC systems)
while saving the city money in the long run through increased efficiencies. It is also important
to note that projects included in the IGA have been compared to CIP requests from the Public
Works Facilities team to ensure there is no overlap.
Staff worked with Yearout Energy to develop an original request of $3.85M in Capital Funding towards an $8.5M
project. Incorporating feedback from City Council and other stakeholders, as stated above, the project was refined to
remove scope from the Civic Center and to focus on the swiftest payback measures and incorporate Planning and
Zoning’s recommended $1.117M in funding. The current project scenarios, one with and one without Solar PV,
require $1.75M or $2.5M in Capital Funding to achieve $4.8M or $6.75M in scope, respectively. Multiple installation
contractors and material suppliers were consulted to provide Rough Order of Magnitude costs and savings numbers
in an effort to provide the city with most economical and impactful project. It is important to note that these project
scenarios are built as a bundled package and that there is an appreciable increase in estimated costs should there be
‘a la carte’ scope selection. This is due to the loss of cost efficiency as measures are removed.
COUNCIL ACTION REQUESTED:
City staff requests that Council give direction on: I) Priority facilities and projects; II) Anticipated
Capital Funding, and III) Acceptable Finance Terms.
FINANCIAL IMPLICATIONS:
With at least $1.75M of Capital Funding, the City will address $3.5M worth of deferred
maintenance and end-of-useful-life equipment. The cost of emergency replacement of end-of-
useful-life equipment is estimated to be between $5.25M and $10.M, resulting in a potential cost
avoidance of $3.5M to $8.75M.
Funding comes from Capital ProjectsFund 31-1005-001 Facilities and Operationsand financing
of $2.5 - $3.75M, recouped through annual utility and operations/maintenance savings.
Additional Funding Sources Include:
$200,000 from the American Rescue Plan Act (these funds MUST be under contract by
the end of 2024 or else money will be lost) - Awarded
$750,000 from the Colorado Energy Offices Public Buildings Electrification Grant -
Awarded
$515,000 from the Inflation Reduction Act – Requires Solar and Battery Backup Projects
$55,000 from Xcel Energy Rebates and Incentives
$1,000,000 from the FEMA Hazard Mitigation Grant Program (application in progress)
CONNECTION TO STRATEGIC PLAN:
Outcome: Sustainability
Goal: Energy
Page 18 of 333
Project: Work with the Colorado Energy Office to conduct an Energy Performance Audit on
major city facilities.
Additionally, this audit also helps fulfill a project in them Water Protection goal area: Undertake
a water usage analysis of City facilities.
The project connects to all Strategic Plan Outcome Areas:
Infrastructure: Proactive and Cost-Effective replacement of End of Useful Life
Equipment; Facility Resilience against power outages
Safety: Facility Resilience against power outages
Transportation: Resilience of Public Works
Economy: Creating local jobs and investment in Energy and Infrastructure
Governance: Responsible Stewardship of Taxpayer dollars and protection of City Assets
through effective investments in efficiency
Community Engagement: Public facing renewable energy projects, Facility Resilience,
Public Demonstration of viable, fiscally responsible energy efficiency projects
Sustainability: Utility consumption reductions, Facility Resilience, Greenhouse Gas
Emissions reductions,
Community Wellbeing: Facility Resilience, Indoor Air Quality Enhancements, and
Greenhouse Gas Emissions reductions
If Council decides to incorporate renewable energy project(s) into the IGA work scope, this
would advance the following Strategic Plan projects and metrics:
Project: “Develop strategies to increase solar systems serving city properties.”
Project: “Increase climate change mitigation and adaptation strategies and projects.”
Project: “Reduce carbon emissions from city-owned buildings in Englewood.”
Metric: “% reduction in carbon emissions from city-owned buildings in Englewood.”
Metric: “% of kWh from renewable energy used by city-owned buildings and operations.”
OUTREACH/COMMUNICATIONS:
Several departments participated in this project, including the City Manager's Office; Public
Works Department; Utilities Department; and the Parks, Recreation, Library, and Golf
Department.
City staff and Yearout Energy also updated and provided details regarding the project in
response to feedback from the Planning and Zoning Commission as well as the Budget
Advisory Committee.
ATTACHMENTS:
Yearout Energy_Study Session_7_22 Presentation
Page 19 of 333
CITY OF ENGLEWOOD
INVESTMENT GRADE AUDIT
CITY COUNCIL STUDY SESSION
15 JULY 2024
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PUBLIC BUILDINGS ELECTRIFICATION GRANT AWARDED!
$750,000 IN FUNDING!
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o Fundamentals of EPC
o Project Scenarios
o Funding Approach
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AGENDA
City of Englewood
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FUNDAMENTALS OF
ENERGY PERFORMANCE
CONTRACTING
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ADDRESSING FACILITY NEEDS 5
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ADDRESSING FACILITY NEEDS 6
•Proactively replacing equipment at the end of useful life
•50-300% Cost Avoidance
•Leveraging Energy Efficiency to support City Goals
•Completing CIP Objectives at a reduced cost
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OVERPAYMENTACTUAL UTILITY COST
For every dollar spent on utility costs, a significant
portion is lost on inefficiencies…
The EPA Estimates that on average, facilities use 30% more
energy than what is necessary for proper operation.
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40+ Year old Proven Project
Funding Mechanism
Enabling Legislation in All
50 States & The Federal
Government
Budget-Neutral Approach
Fund Critical Infrastructure
Needs Today By Leveraging
Tomorrow’s Dollars
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BUNDLING MEASURES
9
HVAC HVAC
Roofing
Roofing
LED
Lighting LED
Lighting
H2O H2O
Solar Solar
Controls
Controls
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PUTTING A
PACKAGE
TOGETHER
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Project Funding
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PROJECT SCENARIOS
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SUPPORTING
STRATEGIC PLAN
OUTCOME AREAS
12
City of Englewood
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SCENARIO
SUMMARIES
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City of Englewood
Balanced Energy Project:
•Swift payback measures
•Energy Enhanced CIP
Add Renewables Project:
•Base Scope +
•Solar PV
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City of Englewood
CURRENT FINANCE SNAPSHOT AND OTHER FEEDBACK
•No overlap with other PW/CIP Requests
•Prioritize HVAC at Rec Centre
•Prioritize CIP End of Life Replacements
•Cut Everything from Civic Centre
•Focus on LED Lighting
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FIM Matrix
City of Englewood
July 10, 2024
LED Lighting Building
Envelope
Water
Conservation Solar PV HE
Transformers
HVAC
Upgrades EBCx / BAS Destrat
Fans Utility Mgt Power Mgt
System
Civic Center
Recreation Center
Malley Senior Center
Service Center
Pirate's Cove
Broken Tee Clubhouse
Broken Tee Maintenance / Misc
Jefferson Fire Station
Acoma Fire Station
Fox Street Annex
Englewood Police HQ
Charles Allen WTP
Site
15
City of Englewood
BASE OPTION
At End of Useful Life
Deferred Maintenance
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FIM Matrix
City of Englewood
July 11, 2024
LED Lighting Building
Envelope
Water
Conservation Solar PV HE
Transformers
HVAC
Upgrades EBCx / BAS Destrat
Fans Utility Mgt Power Mgt
System
Civic Center
Recreation Center
Malley Senior Center
Service Center
Pirate's Cove
Broken Tee Clubhouse
Broken Tee Maintenance / Misc
Jefferson Fire Station
Acoma Fire Station
Fox Street Annex
Englewood Police HQ
Charles Allen WTP
Site
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City of Englewood
SOLAR OPTION
At End of Useful Life
Deferred Maintenance
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City of Englewood
SOLAR OPTION
Recreation Center Parking
Broken Tee Parking
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City of Englewood
SCENARIOS BY THE NUMBERS
BASE SOLAR+
Estimated Project Cost $4,800,000 $6,750,000
Electrification Grant $750,000 $750,000
ARPA $200,000 $200,000
Utility Incentives $55,000 $55,000
Inflation Reduction Act $0 $515,000
P&Z Recommended Funding $1,117,000 $1,117,000
Additional Capital Required $650,000 $1,400,000
*Net Financed Amount $2,250,000 $3,500,000
First Year Annual Savings $100,000 $140,000
*Key Assumptions:
•20 Year Finance Term
•4.5% Interest
•4% Utility Cost Escalation
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City of Englewood
FINANCIAL IMPLICATIONS
BASE SOLAR+DELTA
Total Capital Funding Requested $1,750,000 $2,500,000 $750,000$
Cost of Total Project $4,800,000 $6,750,000 $1,950,000
CIP and DM Addressed $3,500,000 $3,500,000 -
Emergency Cost Avoidance $5,250,000 $5,250,000 -
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TARGET
MILESTONE
DATES
20
Next Steps IGA 90% COMPLETE WORKSHOP
September 2024
FINAL IGA REPORT AND PROJECT APPROVAL
September 2024
PRE-CONSTRUCTION
January 2025
PROJECT IMPLEMENTATION
Winter/Spring 2025
City of Englewood
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HVAC
UPGRADES
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City of Englewood
KEY BENEFITS
Utility Savings
O&M Savings
Improve System Reliability
Extend Equipment Service Life
Improve Occupant Comfort
Improve Site Safety | Security
Standardize Equipment
Reduce Environmental Impact
AUDIT FINDINGS
o Average Age of Equipment : >24 Years
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HIGH EFFICIENCY
LOW VOLTAGE
TRANSFORMERS
•Replacing 17 transformers
•Transformers manufactured prior to
2007 do not comply with current
energy efficiency standards
•Transformers waste energy 24/7
regardless of electrical loading or
usage. These transformers feed
plug-loads on all sites with 480v
service.
23
City of Englewood
KEY BENEFITS
Utility Savings
O&M Savings
Improve System Reliability
Extend Equipment Service Life
Improve Occupant Comfort
Improve Site Safety | Security
Standardize Equipment
Reduce Environmental Impact
Sites for Transformers Qty
Broken Tee Clubhouse 1
Charles Allen Filter Plant 12
Englewood Recreation Center 4Pa
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BUILDING
ENVELOPE
•Remediate wall cracks and gaps around window and door frames and vents
•Install/replace 130+ door sweeps and 130+ astragals
•Seal gaps around outlets, lights, water connections, etc.
24
City of Englewood
KEY BENEFITS
Utility Savings
O&M Savings
Improve System Reliability
Extend Equipment Service Life
Improve Occupant Comfort
Improve Site Safety | Security
Standardize Equipment
Reduce Environmental Impact
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WATER
CONSERVATION
25
City of Englewood
Replace/retrofit existing domestic water fixtures at all IGA facilities to conserve nearly 500,000 gallons of water annually and the energy required to heat possibly wasted water.
Scope of Work
•~40 Valve Body Replacements, Reconditioning
•~50 Spud & Flushtube Replacements
•~110 Vandal Resistant Sink Flow Control
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DESTRATIFICATION
FANS
26
City of Englewood
KEY BENEFITS
Utility Savings
O&M Savings
Improve System Reliability
Extend Equipment Service Life
Improve Occupant Comfort
Improve Site Safety | Security
Standardize Equipment
Reduce Environmental Impact
o Energy savings!
o Improve air flow for more efficient
heating/cooling
o Reduce setpoint in winter, raise it in
summer
o 100% fan speed can cause a person to
feel up to 12 degrees cooler
o Air temperature can rise by up to 10
degrees at a 20-ft ceiling
BENEFITS OF GYM AIR
DESTRATIFICATION
Sites for Destrat Fans Qty and Location
Jefferson Fire Station 1 in truck bay
Recreation Center 2 in main gym
Malley Senior Center 1 in main gym
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SOLAR PV
27
City of Englewood
KEY BENEFITS
Utility Savings
O&M Savings
Improve System Reliability
Extend Equipment Service Life
Improve Occupant Comfort
Improve Site Safety | Security
Standardize Equipment
Reduce Environmental Impact
o Energy and utility savings
o IRA direct pay of 25% or more
o Reduce carbon footprint
o Carports (CP) and Roof Mount (RM) options
BENEFITS OF SOLAR PV
Sites for Solar (size in kW) [Type]
Broken Tee Clubhouse (231) [CP]
Rec Center (271) [CP]Pa
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MINUTES
City Council Regular Meeting
Monday, July 15, 2024
1000 Englewood Parkway - 2nd Floor Council Chambers
6:00 PM
Due to the absence of Mayor Sierra and Mayor Pro Tem Anderson, City Clerk Stephanie Carlile called the
meeting to order and declared a quorum.
Council Member Nunnenkamp made a motion to select Council Member Ward as chairperson, Council
Member Russell seconded. Voted 5-0, Council Member Ward will preside as the chairperson.
1 Study Session Topic
a) Director of Parks, Recreation, Library and Golf Christina Underhill, and Deputy
Director of Parks and Recreation Brad Anderson were present to discuss Miller
Field Community Pool.
b) City Attorney Intern Jaxon Higgins was present to discuss 2023 Bob's Rules of
Order, a procedural guide for Colorado local government meetings.
2 Call to Order
The regular meeting of the Englewood City Council was called to order by Council
Member Ward at 7:00 p.m.
3 Pledge of Allegiance
The Pledge of Allegiance was led by Council Member Ward.
4 Roll Call
COUNCIL PRESENT: Council Member Steve Ward
Council Member Chelsea Nunnenkamp - attended virtually
Council Member Rita Russell
Council Member Tena Prange
Council Member Kim Wright
COUNCIL ABSENT: Mayor Othoniel Sierra
Mayor Pro Tem Joe Anderson
STAFF PRESENT: City Manager Lewis
City Attorney Niles
City Clerk Carlile
Deputy City Manager Dodd
Director of Finance Engels
Page 1 of 8
Draft
Page 47 of 333
City Council Regular
July 15, 2024
Director of Parks, Recreation, Library, and Golf Underhill
Deputy Director of Parks and Recreation Anderson
Deputy Director of Business Solutions and Engineering Stone, Utilities
Deputy Director BAC Allard, South Platte Renew
Engineering Supervisor Marquez, Utilities
Intern Smith, City Clerk's Office
Intern Higgins, City Attorney's Office
AV Engineer Hessling, Information Technology
Officer Lippa, Police Department
5 Consideration of Minutes of Previous Session
a) Minutes of the Regular City Council Meeting of June 17, 2024.
Moved by Council Member Rita Russell
Seconded by Council Member Tena Prange
APPROVAL OF THE MINUTES OF THE REGULAR CITY COUNCIL
MEETING OF JUNE 17, 2024.
For Against Abstained
Chelsea Nunnenkamp x
Rita Russell (Moved By) x
Tena Prange (Seconded By) x
Kim Wright x
Steven Ward x
5 0 0
Motion CARRIED.
6 Appointments, Communications, Proclamations, and Recognition
a) City Council recognized new Board and Commission Member Appointments
Adam Cox
John Kohl
Peter Eckel
Nevan Mandel
Laura Schultz
Edith Hughes
Rick Emmelhainz
Michael Chisolm
Martin Gilmore
Kyle Conrad
Angelica Dilorio
George Gastis
Sherri Stinson
Kenneth Marsh
Cash Parker
Page 2 of 8
Draft
Page 48 of 333
City Council Regular
July 15, 2024
Ken Chu
Alexandra Dukeman
Beverly Coleman
David Wrensen
Kyle Davenport
Luke Curtis
Elizabeth Shaw
Lana Garcia
7 Recognition of Scheduled Public Comment
a) Kathleen Bailey, an Englewood resident, addressed Council regarding the
need for actual 25-year rain event capacity main trunk line pipe in the
upstream half of the South Englewood Basin.
b) PJ Kolnik, an Englewood resident, was scheduled to address Council
regarding Emerson Park upgrades but was not present.
c) Regan Benson addressed Council regarding the Police Department.
d) Jennifer Lambert, an Englewood resident, was scheduled to address Council
regarding accessory dwelling units but was not present.
8 Recognition of Unscheduled Public Comment
a) Emma Wood, an Englewood resident, addressed Council regarding G O Bond.
Council Member Nunnenkamp responded to Public Comment.
The meeting recessed at 7:35 p.m. for a break.
The meeting reconvened at 7:48 p.m. with five Council Members present.
(Mayor Sierra and Mayor Pro Tem Anderson were absent.)
9 Consent Agenda Items
Council Member Wright removed Agenda Item 9(a)(i) from Consent Agenda.
Moved by Council Member Wright seconded by Council Member Prange to approve
Consent Agenda Item 9(a)(ii), 9(b)(i), and 9(c)(i).
a) Approval of Ordinances on First Reading
i) CB-27 Intergovernmental Agreement (IGA) with Arapahoe County for
Emergency Management Services
[Clerks Note: This agenda item was removed from the Consent
Agenda motion and considered independently.]
Moved by Council Member Tena Prange
Page 3 of 8
Draft
Page 49 of 333
City Council Regular
July 15, 2024
Seconded by Council Member Chelsea Nunnenkamp
COUNCIL BILL NO. 27 INTRODUCED BY COUNCIL MEMBER
PRANGE
A BILL FOR AN ORDINANCE AUTHORIZING AN
INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF
ENGLEWOOD AND ARAPAHOE COUNTY FOR THE PROVISION OF
EMERGENCY MANAGEMENT CONSULTING SERVICES TO THE CITY
ENGLEWOOD BY THE ARAPAHOE COUNTY OFFICE OF
EMERGENCY MANAGEMENT.
For Against Abstained
Chelsea Nunnenkamp (Seconded
By)
x
Rita Russell x
Tena Prange (Moved By) x
Kim Wright x
Steven Ward x
5 0 0
Motion CARRIED.
ii) CB-28 City Ditch License Agreement with Corah Enterprises, L.L.C. for
rights and obligations within the City Ditch Right-of-Way at 3650 South
Cherokee Street and Consent to Assignment of License Agreement to
prospective purchasers.
COUNCIL BILL NO. 28 INTRODUCED BY COUNCIL MEMBER
A BILL FOR AN ORDINANCE AUTHORIZING A CITY DITCH
LICENSE AGREEMENT BETWEEN CORAH ENTERPRISES, L.L.C
AND THE CITY OF ENGLEWOOD, COLORADO, AND AUTHORIZING
A CONSENT TO THE ASSIGNMENT OF THE LICENSE
AGREEMENT.
b) Approval of Ordinances on Second Reading.
i) CB-22 Agreements with Evergreen-Mineral & Santa Fe, L.L.C. and the
City of Littleton for City Ditch relocation and utility crossings
ORDINANCE NO. 21 SERIES OF 2024 (COUNCIL BILL NO. 22
INTRODUCED BY COUNCIL MEMBER WARD)
AN ORDINANCE AUTHORIZING AGREEMENTS BETWEEN
EVERGREEN-MINERAL & SANTA FE, L.L.C. AND THE CITY OF
ENGLEWOOD AND INTERGOVERNMENTAL AGREEMENTS
BETWEEN THE CITY OF ENGLEWOOD AND THE CITY OF
LITTLETON FOR CITY DITCH RELOCATION AND UTILITY
Page 4 of 8
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Page 50 of 333
City Council Regular
July 15, 2024
CROSSINGS.
c) Resolutions and Motions
i) Professional Services Agreement renewal with Hazen and Sawyer for
Solids Handling Improvements Project consulting services
Approval of a Professional Services Agreement renewal with Hazen for
consulting services on the Solids Handling Improvements Project
(Project) in the amount of $239,730, including approval to execute
change order(s) to expend a 10% staff-managed contingency of $23,973,
if needed, for a total project authorization of $263,703.
Moved by Council Member Kim Wright
Seconded by Council Member Tena Prange
Motion to approve Consent Agenda Items 9(a)(ii), 9(b)(i) and 9(c)(i).
For Against Abstained
Chelsea Nunnenkamp x
Rita Russell x
Tena Prange (Seconded By) x
Kim Wright (Moved By) x
Steven Ward x
5 0 0
Motion CARRIED.
10 Public Hearing Items
There were no Public Hearings scheduled.
11 Ordinances, Resolutions and Motions
a) Approval of Ordinances on First Reading
i) CB-23 Creation of a Hookah business license
Moved by Council Member Steven Ward
Seconded by Council Member Chelsea Nunnenkamp
Motion to table agenda item 11 (c)(i) to date uncertain.
For Against Abstained
Chelsea Nunnenkamp (Seconded
By)
x
Rita Russell x
Page 5 of 8
Draft
Page 51 of 333
City Council Regular
July 15, 2024
Tena Prange x
Kim Wright x
Steven Ward (Moved By) x
3 2 0
Motion CARRIED. Tabled.
b) Approval of Ordinances on Second Reading
i) CB-20 Development Impact Fees
Moved by Council Member Chelsea Nunnenkamp
Seconded by Council Member Steven Ward
Motion to table agenda item 11(b)(i) to next Regular Meeting of July 22,
2024.
For Against Abstained
Chelsea Nunnenkamp (Moved
By)
x
Rita Russell x
Tena Prange x
Kim Wright x
Steven Ward (Seconded By) x
4 1 0
Motion CARRIED. Tabled.
c) Resolutions and Motions
i) Resolution- 2024 Budget Supplemental #2
Moved by Council Member Kim Wright
Seconded by Council Member Tena Prange
RESOLUTION NO.22, SERIES OF 2024
A BUDGET SUPPLEMENTAL RESOLUTION TO AMEND
APPROPRIATIONS WITHIN THE 2024 BUDGET OF THE CITY OF
ENGLEWOOD.
For Against Abstained
Chelsea Nunnenkamp x
Rita Russell x
Tena Prange (Seconded By) x
Page 6 of 8
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Page 52 of 333
City Council Regular
July 15, 2024
Kim Wright (Moved By) x
Steven Ward x
5 0 0
Motion CARRIED.
ii) Resolution- City of Englewood Rates and Fees Schedule – Water Meter
Installations
Moved by Council Member Rita Russell
Seconded by Council Member Kim Wright
RESOLUTION NO. 23, SERIES OF 2024
A RESOLUTION AMENDING THE 2024 SCHEDULE OF PERMIT,
LICENSE, AND PERMIT FEES AND UTILITY RATES FOR THE CITY
OF ENGLEWOOD, COLORADO, TO INCLUDE FEES FOR NEW
WATER METER INSTALLATIONS AND CORRECTING DELINQUENT
BILLS/LATE FEES.
For Against Abstained
Chelsea Nunnenkamp x
Rita Russell (Moved By) x
Tena Prange x
Kim Wright (Seconded By) x
Steven Ward x
5 0 0
Motion CARRIED.
12 General Discussion
a) Mayor's Choice
b) Council Members' Choice
i) Discussion regarding study session topic on Bob's Rules of Order
resumed.
13 City Manager’s Report
14 Adjournment
COUNCIL MEMBER WARD MOVED TO ADJOURN. The meeting adjourned at 10:08
p.m.
Page 7 of 8
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Page 53 of 333
City Council Regular
July 15, 2024
City Clerk
Page 8 of 8
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Page 54 of 333
COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Melissa Englund, Tim Dodd
DEPARTMENT: City Manager's Office
DATE: July 22, 2024
SUBJECT:
Intergovernmental Agreement (IGA) with the City of Littleton for a
Shared Green Business Program
DESCRIPTION:
Ordinance for an IGA with the City of Littleton for a shared green business program
RECOMMENDATION:
Staff recommends that Council consider approval of an intergovernmental agreement (IGA) with
the City of Littleton, CO for a shared green business program.
PREVIOUS COUNCIL ACTION:
CB-06 Second Reading of an Ordinance amending an Intergovernmental Agreement
(IGA) between the Cities of Englewood and Sheridan for Sustainability Services (May
20, 2024)
CB 05- Approval of an ordinance authorizing an Intergovernmental Agreement with the
City of Sheridan for sustainability services (February 6, 2023)
Approval of the 2023 Annual Budget, including a full-time Sustainability Coordinator
(contingent on receiving 1/5 of the funding for the position from the City of Sheridan)
(October 17, 2022
SUMMARY:
In 2024, as part of the larger sustainability program, the City began implementing a green
business program to provide technical assistance programs to local businesses in complying
with State of Colorado requirements and meeting sustainability goals of businesses. This
program connects to the State of Colorado's Green Business Network ICGBN), a voluntary
network run by the Colorado Department of Public Health and Environment (CDPHE). In the
spring of 2024, using funding from plastic bag fees, the City hired a part-time Green Business
Coordinator ("Coordinator") to implement a green program in the City. Later that spring, Council
approved an intergovernmental agreement (IGA) to share the Coordinator with the City of
Sheridan, as part of an existing IGA for shared sustainability services. The City of Littleton
expressed interest in sharing the Coordinator position with the City of Englewood.
ANALYSIS:
Green Business Program
The program is designed to support, encourage, and recognize organizations that focus on
operational sustainability. It supports municipalities and other organizations in increasing the
efficiency and sustainability of businesses through assessing opportunities for growth,
Page 55 of 333
recognizing successes, and providing connections to other businesses across the state. The
CGBN focuses on a two pronged approach:
Technical assistance; and
Recognition of organizations for best practices that lead to resource reduction.
In the spring of 2024, utilizing funds from plastic bag program fees, the City launched a
recruitment and hired a part-time Green Business Coordinator. Per a component of the
Sustainability Services IGA with the City of Sheridan, a portion of their time is currently
dedicated to assisting the City of Sheridan in developing a green business program.
Responsibilities of the Coordinator include but are not limited to:
Maintenance of green building program standards;
Liaising with the State of Colorado's Green Business Network and ensuring best
practices and state programs and initiatives are shared with local stakeholders;
Service as a subject matter expert for local businesses seeking advice and guidance on
the establishment and development of sustainability related programs;
Partnering with local businesses on Green Business Network certification;
Liaising with local organizations that support business and economic development
efforts including the City of Englewood Community Development Department; Greater
Englewood Chamber of Commerce; and Englewood Downtown Development Authority;
Creation of annual reports on the impacts of the green business program; and
Promotion of the green business program.
Responsibilities of the City of Littleton
Payment- Littleton agrees to pay Englewood a fixed sum of not to exceed $119,000
under the terms of the agreement. Littleton will pay $17,128 for four months of service in
2024, and $51,386 in 2025 and again in 2026. If approved by Littleton, Englewood may
request up to 5% in 2026 and in 2026 to pay a portion of possible salary and benefits
adjustments approved for Englewood employees.
Location and Time- Littleton will determine the location of the work of the Englewood
Green Business Coordinator, and times that would work best for Littleton, so long as the
requested hours do not negatively impact the ability of the Green Business Coordinator
to perform adequate services for Englewood.
Direction- Littleton shall identify a Littleton employee to provide direction and oversight to
the Green Business Coordinator, while performing duties for Littleton. The Englewood
Sustainability Program Coordinator shall serve as the supervisor for the Green Business
Coordinator, but Littleton shall provide direction specific to projects and initiatives
performed for Littleton as identified in Article II, Section 2 of this agreement; and
Littleton, represented by their Deputy City Manager, will communicate with Englewood,
represented by the Sustainability Program Manager, on a monthly basis to discuss any
questions or concerns about the services being provided under this Agreement, as well
as being available on an as-needed basis for any issues that may arise.
Responsibilities of the City of Englewood
Green Business Coordinator- Englewood agrees to employ, per City policies and Human
Resources structures and benefits, a Green Business Coordinator. Under the
agreement, Englewood agrees that 50% of their time, or approximately 20 hours per
week, will be dedicated to developing and implementing a green business program for
Littleton.
Page 56 of 333
Program Management- The Englewood Green Business Coordinator will provide support
and leadership to Littleton in establishing and maintaining a green business program for
Littleton, based on the State of Colorado's Green Business program, best practices in
the industry, and established goals of Littleton. Coordinator will at all times perform
duties for Littleton designed to implement and manage a green business program which
may include but are not specifically limited to (1) coordinating the implementation,
management, tracking, and coordination of green-business related goals established by
Littleton; (2) seeking out technical assistance and grants; (3) keeping up to date on
green business best practices and program offerings; (4) presenting, as requested by
Littleton, to groups and boards such as the Littleton City Council, boards and
commissions, and nonprofit and business-related organizations; (5); developing and
tracking data towards performance metrics designed to measure the efficiency and
effectiveness of the program; (6)establishing and supporting existing mechanisms,
through the State of Colorado Green Business Network, to recognize and award
organizations for exemplary practices; (7) serving as the point person for businesses
located in Littleton who seek to support organizations in Littleton by increasing the
sustainability of their operations through assessing opportunities for growth, recognizing
success, and providing connections to like minded businesses; (8) assisting businesses
with receiving technical assistance provided to businesses by the State of Colorado
Green Business Network; and (9) partnering with Littleton's Economic Development
Department, and other departments, to ensure green business program efforts align with
other Littleton efforts to engage with local businesses located in Littleton.
Communication- Englewood, represented by the Englewood Sustainability Program
Manager, will meet with Littleton, presented by the Littleton Deputy City Manager, to
discuss any questions or challenges about the services being provided under the terms
of this agreement, as well as being available on an as needed bases for any issues that
may arise.
COUNCIL ACTION REQUESTED:
Staff requests that Council consider approval of an ordinance establishing an IGA with the City
of Littleton for purposes of a shared green business program.
FINANCIAL IMPLICATIONS:
Under the terms of the agreement, the City of Littleton will provide the City of Englewood with
$17,128 in 2024 and $51,386 in 2025 and 2026, subject to annual appropriation. Beginning in
2025, the amount paid to the City of Englewood may increase due to employment and benefits
costs. Any increase in payment shall not exceed 5% and shall require the written approval of
both cities.
CONNECTION TO STRATEGIC PLAN:
Outcome: Sustainability
Goal: Sustainable Businesses and Green Workforce- A community that promotes sustainable
business practices and the advancement of the green workforce
Key Projects:
Implement green business program including outreach, education, energy assessments,
waste assessments and policy navigation to encourage sustainable practices in the
business community
Provide assistance, through grants and technical assistance, to local businesses in
meeting state mandates such as the ban on single-use plastic bags and polystyrene
Page 57 of 333
containers to mitigate potential negative impacts of state mandates on Englewood's
business community.
Performance Metric: Number of businesses enrolled in the green business program
OUTREACH/COMMUNICATIONS:
A key component of the green business program, for all engaged municipalities, is to provide
information to and engage with the local business community. Partnering with communications
and economic development divisions/departments in each city, the Green Business Coordinator
will actively meet with local businesses to provide them with information on green business
ideas and programs well as technical assistance for state and other grant funding opportunities.
The Coordinator will also be responsible, in conjunction with each city, for developing and
tracking data towards metrics to assess the effectiveness and efficiency of green business
programs providing support to local businesses.
ATTACHMENTS:
Presentation- Shared Green Business Program
IGA- Littleton-Englewood Green Business Coordinator
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Shared Green Business
Program
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Englewood Green Business Program
Goals:
•Support businesses in meeting State
requirements (i.e. plastic bag ban)
•Support businesses who want to focus on
sustainable practices
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Englewood Green Business Program
•Hiring of a part-time Green Business
Coordinator (Spring, 2024)
•Sharing of the Green Business
Coordinator with the City of Sheridan, as
part of an amended Intergovernmental
Agreement (IGA) for shared
sustainability services (Spring, 2024)
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Colorado Green Business Network
Voluntary program that encourages, supports, and
rewards organizations that move towards true, operational
sustainability
Goal: Support organizations at any level of implementation
in increasing the efficiency and sustainability of their
operation through assessing opportunities for growth,
recognizing success, and providing connections
Two pronged approach:
1.Technical assistance
2.Recognizing organizations for practices that lead to
resource reduction
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Green Business Coordinator
•Maintenance of program standards
•Liaising with the State of Colorado
•Service as a subject matter expert for local businesses
•Partnering with local businesses on Green Business Network
certification
•Liaising with organizations that support businesses and economic
development, such as downtown development authorities and
chambers of commerce
•Creation of annual reports on the impact of the program
•Promotion of the program
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Strategic Plan Connection
•Outcome area: Sustainability
•Goal: Sustainable Business and Green Workforce
•Project one: Implement green business program including
outreach, energy assessments, waste
assessments, and policy navigation
•Project two: Provide assistance to local businesses in
meeting state mandates, such as the ban on
single-use plastic bags
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Agreement Terms
City of Littleton City of Englewood
•Funding- $17,128 in 2024 and
$51,386 each in 2025 and 2026,
contingent on annual appropriations
•Workspace and times for the
coordinator
•Direction on projects and initiatives
•Communication with Englewood on
questions and challenges
•Employment and oversight of the
Green Business Coordinator
•Management of the green business
program
•Communication with Littleton on
questions and challenges
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INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITIES OF ENGLEWOOD,
COLORADO AND LITTLETON, COLORADO FOR THE PROVISION OF A SHARED
GREEN BUSINESS PROGRAM
This Intergovernmental Agreement (“Agreement”) is made and entered into this ____ day
of _______________, 2024, (the “Effective Date”) by and between the City of Littleton, a
Colorado home rule municipality of the State of Colorado (“Littleton”), and the City of
Englewood, a home rule municipality of the State of Colorado (“Englewood”) and collectively
referred to as the (“the Cities”).
RECITALS
WHEREAS, Article XIV, Section 18(2)(a) of the Constitution of the State of Colorado, and Part
2, Article 1, Title 29, C.R.S., encourages and authorizes intergovernmental agreements; and
WHEREAS, Sections 28-1-203 and 29-1-203.5, C.R.S., authorize governments to cooperate and
contract with one another to provide any function, service, or facility lawfully authorized to each;
and
WHEREAS, the Cities have a partnership in shared programs through intergovernmental
agreements, such as the shared Tri-Cities Homelessness Policy Committee; and
WHEREAS, the City of Englewood, developed a sustainability program, which included: the
development of a Sustainability Plan; hiring a Sustainability Coordinator; and launched several
sustainability-related programs including a Green Business Program; and
WHEREAS, the City of Englewood has a history of intergovernmental cooperation regarding the
sustainability program, entering into an agreement with the City of Sheridan in 2023; and
WHEREAS, the City of Littleton established the Environmental Stewardship Committee as an
advisory committee to provide input to the Littleton City Council and staff on natural environment
stewardship priorities for the community; and
WHEREAS, the City of Littleton has expressed an interest in partnering with the City of
Englewood on sustainability-related initiatives.
AGREEMENT
NOW THEREFORE, in consideration of the mutual covenants and agreements herein, and for
other good and valuable consideration, the sufficiency and receipt of which is hereby
acknowledged, the Parties hereby agree as follows:
The recitals set forth above are incorporated into this Agreement and shall be deemed to be terms
and provisions of this Agreement, to the same extent as if fully set forth in this section.
Page 67 of 333
Article I: Duties of the City of Littleton
1. Payment -
a. Littleton agrees to pay Englewood a fixed sum for each year of this Agreement,
based on the following Schedule of Payments:
SCHEDULE OF PAYMENTS
Year First Payment Second Payment
2024 $17,128 by September 30, 2024
2025 $25,693 by January 31, 2025 $25,693 by July 31, 2025
2026 $25,693 by January 31, 2026 $25,693 by July 31, 2026
b. Beginning in 2025 the amount paid to Englewood may be increased. Any increase
in payment shall not exceed 5%, and shall require the written approval of both
Cities.
2. Set Off - In addition to any other rights Littleton has under this Agreement to
indemnification or recoupment, Englewood agrees that Littleton is entitled to set off any
amounts it may owe Englewood under this Agreement against such claims for indemnity
or recoupment.
3. Location and Times - Littleton will determine the location and times of the work of the
Englewood Green Business Coordinator, The Cities agree that the location and times of
Littleton shall not negatively impact the ability of the Green Business Coordinator to
perform adequate services for Englewood.
4. Direction - Littleton shall identify an employee to provide direction and oversight to the
Green Business Coordinator, while performing duties for Littleton. The Englewood
Sustainability Program Coordinator shall serve as the supervisor for the Green Business
Coordinator, but Littleton shall provide direction specific to projects and initiatives
performed for Littleton as identified in Article II, Section 2 of this Agreement.
5. Communication - Littleton, represented by the Deputy City Manager, will communicate
with Englewood, represented by the Sustainability Program Manager, on a monthly basis
to discuss any questions or concerns about the services being provided under this
Agreement, as well as being available on an as needed basis for any issues that may arise
under this Agreement.
Page 68 of 333
Article II: Duties of the City of Englewood
1. Green Business Coordinator -
a. Englewood agrees to employ, per Englewood policies and procedures a Green
Business Coordinator.
b. The Green Business Coordinator shall be provided with employment benefits
through Englewood.
c. Under this Agreement, Englewood agrees that 50% of the Coordinator’s time, or
approximately 20 hours per week, will be dedicated to developing and
implementing a green business program exclusively for Littleton. The Green
Business Coordinator will at all times remain an employee of Englewood, under
direct supervision of the Englewood Sustainability Coordinator.
2. Green Business Program Management- The Green Business Coordinator will provide
support and leadership to Littleton in establishing and maintaining a green business
program for Littleton, based on the State of Colorado’s Green Business Program, best
practices in the industry, and established goals of Littleton. The Green Business
Coordinator will at all times perform duties for Littleton designed to implement and
manage a green business program which may include but are not specifically limited to:
• Coordinating the implementation, management, tracking, and coordination of green
business-related goals established by Littleton;
• Seeking technical assistance and grants from outside entities, such as the State of
Colorado, to further enhance the ability of Littleton to develop and implement a
green business program;
• Keeping up-to-date on green business best practices, program offerings from the
State of Colorado, and other governmental and non-governmental entities;
• Presenting, as requested by Littleton, to groups, boards, commissions, committees,
chambers of commerce, downtown development authorities, Littleton City
Council, groups of business leaders, and representatives on topics related to the
green business program;
• As requested by Littleton, develop and track data towards performance metrics
designed to measure the efficiency and effectiveness of the green business program,
as well as long-term green business outcomes;
• Through the State of Colorado Green Business Network, establish and support
existing mechanisms to recognize and award organizations for exemplary practices
that lead to resource reduction;
• Serve as the point person for businesses located in Littleton who seek to support
organizations in Littleton to increase the sustainability of their operation through
assessing opportunities for growth, recognizing success, and providing connections
to like-minded businesses;
• Assisting businesses located in Littleton with receiving technical assistance
provided by the State of Colorado Green Business Network; and
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• Partnering with the Littleton Economic Development Department, and other
Littleton departments, to ensure green business program efforts align with other
efforts to engage with local businesses located in Littleton.
Article III: Terms of Agreement
1. Timeline - Englewood shall begin providing green business program services to Littleton
upon direction to proceed from the Englewood Sustainability Program Manager and the
Littleton Deputy City Manager.
2. Term -
a. The initial term of this Agreement is from the Effective Date until December 31,
2024. Unless otherwise terminated as provided herein the Agreement shall
automatically renew for two (2) successive additional one (1) year terms ending
December 31, 2026.
b. This Agreement may be extended upon mutual agreement of the Parties in writing.
3. No Multi-Year Fiscal Obligation- All financial obligations of the Cities under this
Agreement are subject to the annual appropriations of funds by their own governing body.
4. Termination- This Agreement may be terminated by either Party at any time, with or
without cause upon a Party providing no less than thirty (30) days of written notice to the
other Party. Should Littleton terminate the Agreement, it shall compensate Englewood for
all services provided until the day of termination. The City Councils of the Cities shall have
the authority to immediately terminate this Agreement upon finding that the public interest
requires such termination.
Article IV: Notice
Any notice, demand, or request required by or relating to this Agreement shall be given by personal
delivery, by facsimile, or sent by registered or certified mail, postage prepaid, to each Party at the
addresses set forth herein.
CITY OF ENGLEWOOD: CITY OF LITTLETON:
City of Englewood City of Littleton
1000 Englewood Parkway 2255 West Berry Avenue
Englewood, CO 80110 Littleton, CO
Attn: Tim Dodd Attn: Mike Gent
Phone: (303)-762-2317 Phone: (303)-795-3720
Email: tdodd@englewoodco.gov Email: mgent@littletongov.org
Page 70 of 333
Article V: Miscellaneous Provisions
1. Governmental Immunity - This Agreement is not intended and shall not be construed as
a waiver of the limitations on damages or any of the privileges, immunities, or defenses
provided to, or enjoyed by the Cities, their employees and volunteers, under federal or
state constitutional, statutory or common law, including but not limited to the Colorado
Governmental Immunity Act, Section 24-10-10 I, C.R.S., et seq., as may be amended.
2. No Third-Party Beneficiaries - Nothing in this Agreement shall be deemed to create any
third-party beneficiary or beneficiaries or create a right or cause of action for the
enforcement of its terms, in any entity or person not a Party to this Agreement.
3. Amendments - No change, amendment, or waiver of any of the terms or provisions of this
Agreement shall be valid or binding unless the same has been approved in writing by both
Cities.
4. No Assignment. This Agreement may not be assigned by either Party.
5. Severability. In the event that any of the terms, covenants or conditions of this Agreement,
or their application, shall be held invalid as to any person, corporation, or circumstances
by any court having competent jurisdiction, the remainder of this Agreement, and the
application in effect of its terms, covenants, or conditions to such persons, corporations, or
circumstances shall not be affected thereby.
6. Governing Law. This Agreement shall be governed by and construed in accordance with
the laws of the State of Colorado. Venue will be proper in Arapahoe County, Colorado.
7. Complete Agreement. This Agreement embodies the entire agreement of the Cities. There
are no promises, terms, conditions, or obligations other than those contained herein; and
this writing supersedes all previous communications, representations, or agreements, either
verbal or written between the parties.
8. Execution by Counterparts. This Agreement may be executed in multiple counterparts,
each of which will be deemed an original, but all of which will constitute one agreement.
IN WITNESS THEREOF, the Cities have executed this Intergovernmental Agreement for the
purposes of a shared green business program as of the day and year written above.
CITY OF ENGLEWOOD CITY OF LITTLETON
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By: ______________________________ By: ______________________________
Mayor Othoniel Sierra Mayor Kyle Schlachter
ATTEST: ATTEST:
By: ______________________________ By: ______________________________
City Clerk Stephanie Carlile City Clerk Colleen Norton
APPROVED AS TO FORM:
__________________________________
Reid Betzing, City Attorney
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ORDINANCE COUNCIL BILL NO. 29
NO. _____________ INTRODUCED BY COUNCIL
SERIES OF 2024 MEMBER _________________
A BILL FOR
AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL
AGREEMENT BETWEEN THE CITIES OF ENGLEWOOD, COLORADO AND
LITTLETON, COLORADO FOR THE PROVISION OF A SHARED GREEN
BUSINESS PROGRAM
WHEREAS, in 2020 the City of Englewood began the process of developing a
comprehensive sustainability program which included the development of a sustainability
plan; and
WHEREAS, in 2021 the City of Englewood created the Englewood
Sustainability Commission to provide community member input on sustainability
programs and initiatives; and
WHEREAS, in 2022 the City of Englewood hired a Sustainability Coordinator to
oversee the implementation of sustainability programs and initiatives; and
WHEREAS, the Sustainability Coordinator launched several sustainability
programs including the Green Business Program; and
WHEREAS, the City of Littleton established an Environmental Stewardship
Committee to provide input on natural environment stewardship priorities for the
community; and
WHEREAS, the City of Littleton expressed interest to the City of Englewood in
partnering on sustainability related programs; and
WHEREAS, the City of Englewood’s Green Business Program could be scaled
to fit the needs of the City of Littleton; and
WHEREAS, sharing a Green Business Program would achieve economies of
scale for both cities; and
WHEREAS, Article XIV, Section 18(2)(a) of the Constitution of the State of
Colorado, and Part 2, Article 1, Title 29, C.R.S. encourages and authorizes
intergovernmental agreements; and
WHEREAS, Sections 29-1-203 and 29-1-203.5, C.R.S. authorize governments to
cooperate and contract with one another to provide any function, service, or facility
lawfully authorized to each.
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NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The City Council of the City of Englewood, Colorado hereby authorizes
execution by the City of an Intergovernmental Agreement with the City of Littleton for the
Provision of a Shared Green Business Program, in the form substantially the same as that
attached hereto.
Section 2. General Provisions
The following general provisions and findings are applicable to the interpretation and
application of this Ordinance:
A. Severability. If any clause, sentence, paragraph, or part of this Ordinance or the
application thereof to any person or circumstances shall for any reason be adjudged by a
court of competent jurisdiction invalid, such judgment shall not affect, impair or
invalidate the remainder of this Ordinance or its application to other persons or
circumstances.
B. Inconsistent Ordinances. All other Ordinances or portions thereof inconsistent or
conflicting with this Ordinance or any portion hereof are hereby repealed to the extent of
such inconsistency or conflict.
C. Effect of repeal or modification. The repeal or modification of any provision of
the Code of the City of Englewood by this Ordinance shall not release, extinguish, alter,
modify, or change in whole or in part any penalty, forfeiture, or liability, either civil or
criminal, which shall have been incurred under such provision, and each provision shall
be treated and held as still remaining in force for the purposes of sustaining any and all
proper actions, suits, proceedings, and prosecutions for the enforcement of the penalty,
forfeiture, or liability, as well as for the purpose of sustaining any judgment, decree, or
order which can or may be rendered, entered, or made in such actions, suits, proceedings,
or prosecutions.
D. Safety Clauses. The City Council hereby finds, determines, and declares that this
Ordinance is promulgated under the general police power of the City of Englewood, that
it is promulgated for the health, safety, and welfare of the public, and that this Ordinance
is necessary for the preservation of health and safety and for the protection of public
convenience and welfare. The City Council further determines that the Ordinance bears a
rational relation to the proper legislative object sought to be obtained. This Safety Clause
is not intended to affect a Citizen right to challenge this Ordinance through referendum
pursuant to City of Englewood Charter 47.
E. Publication. Publication of this Ordinance may be by reference or in full in the
City’s official newspaper, the City’s official website, or both. Publication shall be
effective upon the first publication by either authorized method. Manuals, Municipal
Code, contracts, and other documents approved by reference in any Council Bill may be
published by reference or in full on the City’s official website; such documents shall be
available at the City Clerk’s office and in the City Council meeting agenda packet when
the legislation was adopted.
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F. Actions Authorized to Effectuate this Ordinance. The Mayor is hereby authorized
and directed to execute all documents necessary to effectuate the approval authorized by
this Ordinance, and the City Clerk is hereby authorized and directed to attest to such
execution by the Mayor where necessary. In the absence of the Mayor, the Mayor Pro
Tem is hereby authorized to execute the above-referenced documents. The execution of
any documents by said officials shall be conclusive evidence of the approval by the City
of such documents in accordance with the terms thereof and this Ordinance. City staff is
further authorized to take additional actions as may be necessary to implement the
provisions of this Ordinance.
G. Enforcement. To the extent this ordinance establishes a required or prohibited
action punishable by law, unless otherwise specifically provided in Englewood Municipal
Code or applicable law, violations shall be subject to the General Penalty provisions
contained within EMC § 1-4-1.
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COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Brad Power, Darren Hollingsworth
DEPARTMENT: Community Development
DATE: July 22, 2024
SUBJECT:
Assignment to City and County of Denver of the City of
Englewood 2024 Private Activity Bond Allocation
DESCRIPTION:
Assignment of Englewood's 2024 Private Activity Bond (PAB) allocation of $2,118,260 to the
City and County of Denver to facilitate the conversion of an office building at 4340 South
Monaco Street in Denver to affordable housing. Private Activity Bonds are tax-exempt bonds
issued by states, local governments or housing authorities to facilitate investment in eligible
activities by non-governmental borrowers.
RECOMMENDATION:
Staff recommends that city council adopt an ordinance to transfer the City of Englewood's 2024
Private Activity Bond (PAB) allocation of $2,118,260 to the City and County of Denver to
facilitate the conversion of a vacant office building at 4340 South Monaco Street in Denver to
affordable housing.
PREVIOUS COUNCIL ACTION:
In 2015, the council directed Englewood's PAB allocation to the Colorado Housing and Finance
Authority, (CHFA). From 2016 through 2022 the allocation reverted to the statewide PAB
balance. The council directed the allocation to CHFA in 2023.
SUMMARY:
The state of Colorado, local governments or housing authorities may issue PABs to facilitate
private investment in projects that fulfill specific eligibility criteria, one of which is the
construction or acquisition/rehabilitation of housing for low-to moderate-income people.
Englewood receives an annual allocation from the statewide PAB balance, based on the city's
population. Englewood's 2024 allocation is $2,118,260 from the statewide balance of
approximately $735 million. Shea Properties of Denver has proposed the conversion of a
vacant office building at 4340 South Monaco Street in Denver to affordable housing and is
seeking PAB financing assistance. The City and County of Denver has dedicated a portion of
its PAB allocation to the project and is coordinating requests for additional allocations from the
City of Centennial and the City of Englewood.
ANALYSIS:
Private Activity Bonds are administered by the Division of Housing of the Colorado Department
of Local Affairs (DOLA). Each year, the state receives a PAB volume cap from the Internal
Revenue Service. Colorado law requires that 50% of the cap be reserved for statewide
authorities (48% of the total cap is reserved for CHFA and 2% for the Colorado Agricultural
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Development Authority). The remaining 50% of the cap is assigned to local governments and
authorities based on their share of the Colorado population. Englewood's 2024 allocation is
$2,118,260. Municipalities or authorities may issue tax-exempt PABs based on their allocation
limits, but they have no obligation to repay investors. Investors purchase the bonds and receive
payments and interest from the proceeds associated with the development of an eligible project.
Eligible projects for PAB investment include:
New construction or acquisition/rehabilitation of housing for low-to moderate-income
people.
Single family mortgage revenue bonds sold by local and state agencies for mortgages
for low-and moderate-income people.
Mortgage Credit Certificates (MCC) which is a bond allocation for qualified homebuyers.
The CHFA ceased MCC's a few years ago.
Manufacturing "small issue" industrial development bonds (not to exceed $10 million) for
construction of manufacturing facilities that produce goods.
Qualified redevelopment bonds for acquiring property in blighted areas, prepare land for
redevelopment, and relocate occupants or structures on the acquired property.
Exempt facility bonds for hazardous waste facilities, solid waste disposal facilities, water
and sewer facilities and multifamily housing bonds.
Qualified 501(c) (3) bonds for use by non-profit hospitals and private universities.
Shea Properties has proposed the conversion of a vacant office building constructed in 2001 at
4340 South Monaco Street in Denver to 143 units of affordable housing at an average targeted
income level of 60% of the area median income (AMI). Housing units would range from studios
to four-bedroom residences. The City and County of Denver has requested allocations of PAB
capacity to support the project from several governmental entities. To date, the City and County
of Denver has allocated approximately $6 million of PAB capacity to the project and the City of
Centennial has allocated approximately $6.7 million. Englewood's full 2024 PAB allocation has
been requested to be added to the pooled bonding capacity in order to facilitate the project.
A private entity has not approached city staff in 2024 with a proposal to utilize Englewood's
2024 PAB allocation for an eligible project within the city. Innovative Housing Concepts
(Englewood Housing Authority) staff have also indicated that a project in 2024 is not likely to be
presented to the authority and that dedicating the PAB allocation to the proposed project would
be an appropriate option. If Englewood does not allocate the PAB capacity to a specific project
or to another qualified entity by September 15, 2024, the balance will revert to the State of
Colorado for allocation on a statewide basis. In recent years, Englewood's allocation has
reverted to the state, or it has been specifically dedicated to CHFA. Englewood has not
previously issued PABs or directed its PAB allocation to a specific eligible project.
Should council choose to allocate Englewood's PAB capacity to the project, the City and County
of Denver will be the entity that facilitates the PAB issuance and administration. Staff will
conduct discussions with all of the public entities that contribute bond capacity to the project and
with state representatives to explore an appropriate and proportionate distribution of affordable
housing unit credits associated with Proposition 123. The state Department of Local Affairs is
aware of this objective.
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Although the project will not be within in the boundaries of the city, the project location near the
intersection of Quincy Avenue and I-25 (4340 S Monaco Street), is approximately four miles
from the center of Englewood. Shea Properties has pledged to work with the city and
Innovative Housing Concepts to market the project to eligible persons in Englewood. The
project would represent a regional cooperative effort to provide much needed affordable
housing within the southern portion of the metro area. It would also be an innovative project
that would convert an office building to affordable housing, a development concept that is often
structurally and financially challenging and that is still emerging within the region.
COUNCIL ACTION REQUESTED:
Approval of an ordinance to direct the 2024 City of Englewood Private Activity Bond allocation in
the amount of $2,118,260 to the City and County of Denver to facilitate the affordable housing
development project proposed for 4340 South Monaco Street in Denver.
FINANCIAL IMPLICATIONS:
Private Activity Bond allocations are not cash, and no funds will be transferred. The transfer to
Denver is limited to Englewood's 2024 PAB capacity. Should the city council not elect to
allocate the capacity to facilitate the proposed project, the allocation may be directed to another
qualified issuing entity by September 15, 2024 (e.g. CHFA), or the allocation will revert to the
State of Colorado if no action is taken.
CONNECTION TO STRATEGIC PLAN:
Affordable Housing - Explore and implement opportunities to increase affordable housing
opportunities in Englewood.
Explore opportunities for funding affordable housing programs, including Proposition
123.
ATTACHMENTS:
Presentation
CB#19
Assignment of Allocation
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SHEA OFFICE CONVERSION TO
AFFORDABLE HOUSING
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WHAT WE’LL COVER
Location
Existing Property
Project Overview
Concept Plans
Financials
Our Request
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MARINA SQUARE
A UNIQUE OPPORTUNITY
FOR SOUTH DENVER
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EXISTING
PROPERTY
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EXISTING
DEVELOPED SITE
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LOOKING EAST
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LOOKING NORTHPa
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MOUNTAIN VIEWS
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PROJECT
OVERVIEW
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PROJECT OVERVIEW
CONSTRUCTED DATE 2001
EXISTING BUILDING TYPE 124,000 SF Office; 100% Vacant
PARKING Surface and Garage Parking
PROJECT TYPE Affordable Housing Adaptive Reuse
UNIT COUNT 143
UNIT TYPES Studio –4 Bedroom
AMENITIES Bike and Tenant Storage, Laundry, Fitness, Clubroom, Outdoor Grills
FINANCING 4% LIHTC; 60% AMI
TOD LOCATION Bus Station on Site, Less Than 1 Mile to Belleview Light Rail Station,
Local Micro-mobility
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PROJECT HIGHLIGHTS
This Adaptive Reuse Serves Local, State,
and Federal Goals
Building Has Advantageous Attributes
Project Will Serve the Denver South Region
Shea Properties Experience Is in Developing
and Managing Commercial Office Properties
and Residential Communities
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Q1
2024
Q2 Q3 Q4 Q1
2025
Q2 Q3 Q4 Q1
2026
Q2 Q3
Jan 2024 - Apr 2025
May 2026 - Oct 2026
Zoning and Cost Discovery
Financing / Private Activity Bonds
Construction
Lease-Up
Dec
Execute
PSA
Dec
End Due
Diligence
$6M
HOST
Feb
Jun
Deed
Restriction
$6.7M
Centennial
Apr
Jan 2024 - Jun 2024
May 2025 – Apr 2026
Q4
$2.1M
Englewood
Jun
$11.8M
HOST/CHFA
Nov
Q4
2023
Close
Acquisition
Apr
Close
Financing
Apr
BUILDING
ACQUISITION
FINANCING
Q1
2027
Q2
Seller Note
Maturity
Apr
Perm Loan
Conversion
Apr
100%
Occupied
Oct
PROJECT TIMELINE
CHFA
Application
Aug
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CONCEPT
PLANS
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1st FLOOR AMENITIES
STUDIO
1 BEDROOM
2 BEDROOM
ELEVATORS
UTILITIES, CORRIDORS
LOBBY, LEASING, MAIL
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FLOORS 2 -4 AMENITIES
STUDIO
1 BEDROOM
2 BEDROOM
ELEVATORS
UTILITIES, CORRIDORS
4 BEDROOM
3 BEDROOM
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FINANCIALS
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HOW 4% LIHTC FINANCING WORKS
•PAB (PRIVATE ACTIVITY BONDS) Tax Exempt Bonds (Debt) Issued by State or Local Governments
for Private Projects that Serve the Public Interest; Must Cover >50% of Project Cost
•LIHTC (LOW INCOME HOUSING TAX CREDIT PROGRAM) Program that Provides Equity Financing
for Affordable Housing
LOCAL
•Englewood Received $2.1M
•If Not Used Within
Jurisdiction or Assigned,
Reverts to State
STATE
•Received $600M
•½ to CHFA (Statewide Use)
•½ to Local Jurisdictions
Based on Population
•Population-Based PAB
Awards for Each State
FEDERAL
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PAB REQUIREMENT & CAPITAL STACK
CAPTIAL STACK
SERIES A BOND $24,210,000
FEDERAL TAX CREDIT EQUITY 21,643,000
STATE TAX CREDIT EQUITY 4,752,000
DEFERRED FEES 2,910,000
INTERIM INCOME 820,000
TOTAL SOURCES $54,355,000
PAB BREAKDOWN
TOTAL COSTS $54,355,000
ELIGIBLE BASIS 53,200,000
x 50%
=$26,600,000
TOTAL PAB REQUEST $26,600,000
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PAB FUNDING NEED: $26.6M
AWARD SOURCE
$6.0M DENVER 2024 (APPROVED FEB 2024)
$6.7M CENTENNIAL (APPROVED MAY 2024)
$2.1M ENGLEWOOD (TODAY’S REQUEST)
$14.8M SUBTOTAL
REMAINING SOURCE
$11.8M DENVER 2025, CHFA, OTHERS
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PROJECT ADVANTAGES
Repurposes Unused Office Space
100% Affordable at Average 60% AMI
Adds Affordable Residential to South
Denver
Shea is Well Positioned to Successfully
Complete a Complex Adaptive Reuse
Project
Regional Success Story with Multi -
Jurisdictional ContributionPa
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OUR REQUEST
Assignment of Englewood’s
Direct Allocation of PAB to this
Regional Project
THANK YOU FOR YOUR
CONSIDERATION
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ORDINANCE COUNCIL BILL NO. 19
NO. _____ INTRODUCED BY COUNCIL
SERIES OF 2024 MEMBER ______________
A BILL FOR
AN ORDINANCE APPROVING ASSIGNMENT TO THE CITY AND COUNTY OF
DENVER, COLORADO OF THE CITY OF ENGLEWOOD,
COLORADO’S $2,118,260 2024 PRIVATE ACTIVITY BOND VOLUME CAP
ALLOCATION FROM THE STATE CEILING FOR PRIVATE ACTIVITY BONDS;
AND AUTHORIZING THE EXECUTION AND DELIVERY OF AN ASSIGNMENT AND
OTHER DOCUMENTS IN CONNECTION THEREWITH
WHEREAS, the City of Englewood, Colorado (the "City") had been awarded on January 12,
2024, $2,118,260 (the "2024 Allocation") of the bond ceiling for the State of Colorado (the
"State") and its issuing authorities pursuant to the Colorado Private Activity Bond Ceiling
Allocation Act, constituting Part 17 of Article 32 of Title 24, Colorado Revised Statutes, as
amended (the "Allocation Act"), for use in the issuance of private activity bonds; and
WHEREAS, the Allocation Act provides for the assignment of bond allocations between
"issuing authorities" (as defined in the Allocation Act) of the State; and
WHEREAS, City and County of Denver, Colorado (the "Assignee") is authorized to issue
housing revenue bonds constituting private activity bonds pursuant to its Charter and the County
and Municipality Development Revenue Bond Act, constituting Article 3, Title 29, Colorado
Revised Statutes, as amended (the "Act") and the Supplemental Public Securities Act, Part 2,
Article 57, Title 11 of the Colorado Revised Stah1tes, as amended, (the "Supplemental Act"); and
WHEREAS, the City desires to assign and transfer to the Assignee who has agreed to
accept such assignment all of the City's 2024 Allocation, which the City and the Assignee will
commit and reserve for the issuance of such private activity bonds; and
WHEREAS, it is necessary to evidence such assignment and transfer and the acceptance
thereof by the execution and delivery by the City of an Assignment (the "Assignment"), by and
between the City and the Assignee; and
WHEREAS, such agreements with governmental entities are required to be approved by
Ordinance pursuant to Englewood Home Rule Charter Section 79; and
WHEREAS, the Assignee proposes to issue its housing revenue bonds pursuant to the Act
and the Supplemental Act, to finance a "project" as defined under the Act and located at 4340
South Monaco Street, Denver, Colorado (the "Project").
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. In order to finance the Project, the City Council of the City of Englewood,
Colorado hereby (i) assigns and transfers to the Assignee an amount equal to its 2024 Allocation
and (ii) approves, authorizes and directs execution by the City of all documents necessary to
effectuate this Assignment of Allocation in the form substantially the same as that attached
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hereto. A copy of the proposed Assignment is on file in the office of the City Clerk and is
available for inspection by the public.
Section 2. General Provisions Applicable to this Ordinance
The following general provisions and findings are applicable to the interpretation and application
of this Ordinance:
A. Severability. If any clause, sentence, paragraph, or part of this Ordinance or the
application thereof to any person or circumstances shall for any reason be adjudged by a court of
competent jurisdiction invalid, such judgment shall not affect, impair or invalidate the remainder
of this Ordinance or its application to other persons or circumstances.
B. Inconsistent Ordinances. All other Ordinances or portions thereof inconsistent or
conflicting with this Ordinance or any portion hereof are hereby repealed to the extent of such
inconsistency or conflict.
C. Effect of repeal or modification. The repeal or modification of any provision of
the Code of the City of Englewood by this Ordinance shall not release, extinguish, alter, modify,
or change in whole or in part any penalty, forfeiture, or liability, either civil or criminal, which
shall have been incurred under such provision, and each provision shall be treated and held as still
remaining in force for the purposes of sustaining any and all proper actions, suits, proceedings,
and prosecutions for the enforcement of the penalty, forfeiture, or liability, as well as for the
purpose of sustaining any judgment, decree, or order which can or may be rendered, entered, or
made in such actions, suits, proceedings, or prosecutions.
D. Safety Clauses. The City Council hereby finds, determines, and declares that this
Ordinance is promulgated under the general police power of the City of Englewood, that it is
promulgated for the health, safety, and welfare of the public, and that this Ordinance is necessary
for the preservation of health and safety and for the protection of public convenience and welfare.
The City Council further determines that the Ordinance bears a rational relation to the proper
legislative object sought to be obtained. This Safety Clause is not intended to affect a Citizen
right to challenge this Ordinance through referendum pursuant to City of Englewood
Charter 47.
E. Publication. Publication of this Ordinance may be in the City’s official
newspaper, the City’s official website, or both. Publication shall be effective upon the
first publication by either authorized method.
F. Actions Authorized to Effectuate this Ordinance. The Mayor is hereby
authorized and directed to execute all documents necessary to effectuate the approval
authorized by this Ordinance, and the City Clerk is hereby authorized and directed to
attest to such execution by the Mayor where necessary. In the absence of the Mayor, the
Mayor Pro Tem is hereby authorized to execute the above-referenced documents. The
execution of any documents by said officials shall be conclusive evidence of the approval
by the City of such documents in accordance with the terms thereof and this Ordinance.
City staff is further authorized to take additional actions as may be necessary to
implement the provisions of this Ordinance, and has authority to correct formatting
and/or typographical errors.
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G. Enforcement. To the extent this ordinance establishes a required or
prohibited action punishable by law, unless otherwise specifically provided in Englewood
Municipal Code or applicable law, violations shall be subject to the General Penalty
provisions contained within EMC § 1-4-1.
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ASSIGNMENT
THIS ASSIGNMENT (this “Assignment”), dated as of the ________, 2024, is by and
between the CITY OF ENGLEWOOD, COLORADO (the “Assignor”), a Colorado home rule
municipal corporation, and THE CITY AND COUNTY OF DENVER, COLORADO (the
“Assignee”), a legally and regularly created, established, organized and existing home rule city, municipal
corporation and political subdivision under the provisions of Article XX of the Constitution of the State of
Colorado;
W I T N E S S E T H :
WHEREAS, the Assignor has been awarded $2,118,260 (the “2024 Allocation”) of private
activity bond volume cap allocation for the State of Colorado (the “State”) and its issuing
authorities (the “State Ceiling”) computed under Section 146(d) of the Internal Revenue Code of
1986, as amended (the “Code”), and under the Colorado Private Activity Bond Ceiling Allocation
Act, Part 17 of Article 32 of Title 24, Colorado Revised Statutes, as amended (the “Allocation
Act”), for use in the issuance of private activity bonds; and
WHEREAS, subject to the terms and conditions set forth herein, the Assignor desires to
assign to the Assignee, and the Assignee desires to accept all $2,118,260 of the Assignor’s 2024
Allocation, which the Assignor has committed and reserved for the issuance of such private
activity bonds; and
WHEREAS, the private activity bonds will be issued by the Assignee pursuant to Part 5 of
Article 4 of Title 29, Colorado Revised Statutes, as amended (the “Act”), and the Supplemental
Public Securities Act, Part 2 of Article 57 of Title 11, Colorado Revised Statutes, as amended (the
“Supplemental Act”), and such bonds will be used only for a “project” as described under the Act
and located at 4340 South Monaco Street, Denver, Colorado (the “Project”); and
NOW THEREFORE, in exchange for the agreements set forth herein and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
hereto agree as follows:
Section 1. The Assignor hereby assigns and transfers to the Assignee all of the Assignor’s
2024 Allocation. The Assignee agrees to use all of the Assignor’s 2024 Allocation only for the
Project. In addition, the Assignor hereby consents to the election by the Assignee, if the Assignee
in its discretion so decides, to treat all of the Assignor’s 2024 Allocation as an allocation for a
project with a carryforward purpose, thus avoiding reversion of such 2024 Allocation to the
statewide balance under the Allocation Act.
Section 2. The Assignor represents that it has received no monetary consideration for the
assignment set forth above.
Section 3. The Assignee hereby accepts the assignment of all of the Assignor’s 2024
Allocation from the State Ceiling described above, subject to the terms and conditions contained
herein.
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Section 4. This Assignment shall not constitute the debt or indebtedness or financial
obligation of the Assignor within the meaning of the constitution or statutes of the State of
Colorado, nor give rise to a pecuniary liability or charge against the general credit or taxing power
of the Assignor.
Section 5. To the extent permissible by law, the Assignee will indemnify, hold and defend
the Assignor free and harmless from any loss, claim, damage, tax, penalty, liability, disbursement,
litigation expense, attorney’s fees and expenses or court costs arising out of or in any way relating
to the execution or performance of this Assignment, the financing of the Project, the acceptance
of the assignment by the Assignee or any cause whatsoever pertaining to the assignment by the
Assignor to the Assignee to finance the Project.
Section 6. The Assignor and Assignee each agree that it will take such further action and
adopt such further proceedings as may be required to implement the terms of this Agreement,
including but not limited to the Assignee filing, an IRS Form 8328 “Carryforward Election of
Unused Private Activity Bond Volume Cap” with respect to all of the Assignor’s 2024 Allocation.
Section 7. This Assignment is effective upon execution and is irrevocable.
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IN WITNESS WHEREOF, the Assignor and the Assignee have caused this instrument to
be executed to be effective as of the date and year first written above.
CITY OF ENGLEWOOD, COLORADO,
as Assignor
Othoniel Sierra,
[SEAL]
ATTEST: Approved as to Form:
City Attorney’s Office
Stephanie Carlile, City Clerk
Sergio Renteria, Assistant City Attorney
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(ASSIGNEE’S CONSENT SIGNATURE PAGE ADDED FOR REFERENCE PURPOSES
ONLY
EXECUTED PAGE WILL BE CREATED VIA ASSIGNEE’S E-SIGN PROCESS)
ATTEST: CITY AND COUNTY OF DENVER
By:
MAYOR Clerk and Recorder, Ex-Officio Clerk
of the City and County of Denver
APPROVED AS TO FORM:
Attorney for the City and County of Denver
REGISTERED AND COUNTERSIGNED
By:
Manager of Finance
By:
City Attorney
By:
Auditor
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COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Brad Anderson, Christina Underhill
DEPARTMENT: Parks, Recreation & Library
DATE: July 22, 2024
SUBJECT:
November Election: Calling Special Election, Authorizing
Agreement, and setting Parks Bond Ballot Question for November
Election
DESCRIPTION:
An ordinance calling a special election, authorizing an agreement to run the coordinated
election, and placing a Parks General Obligation Bond on the November 2024 ballot
RECOMMENDATION:
Staff recommends that Council consider approving an ordinance calling a special election to
coincide with the State general election in November; authorizing an agreement with Arapahoe
County to run the coordinated election; and placing a Parks and Recreation General Obligation
Bond question on the November 2024 ballot.
PREVIOUS COUNCIL ACTION:
Past bond issues include a bond in 2001 for $5,810,00 and one in 2002 for $6,990,00.
Both issues were refinanced in 2010 and financed through property taxes. The
ordinance stated that the bond funds would be expended on improved Malley and
Recreation Centers, the Aquatic Center (Pirates Cove) construction, and Park
improvements. The bonds were paid off on December 1, 2023.
The Parks and Recreation Bond proposal was initially presented at the Council Study
Session on April 24, 2023.
Magellan Strategies presented Parks and Recreation Bond Measure survey findings at
the Council Study Session on June 20, 2023.
The Parks and Recreation Bond proposal was presented with an update on projects at
the March 4, 2024, Council Study Session.
Parks and Recreation staff presented City Council with the need for the bond with
direction requested for the projects and GO Bond dollar amount on June 3, 2024
On June 10, 2024, council members were requested to complete a survey to determine
what potential projects could be included in the 2024 GO Parks and Recreation Bond.
June 24, 2024, council members received the results of the council survey and provided
direction on what projects to move forward with.
July 15, 2024, study session with council to review the option for adding a community
pool into the bond projects. Council determined not to move forward with the pool as
part of the 2024 GO Bond.
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SUMMARY:
Staff will provide council with the ordinance and options for the GO Bond Ballot question.
ANALYSIS:
PROPOSED BALLOT LANGUAGE- TWO OPTIONS:
OPTION 1 [PROVIDING DETAIL ON SPECIFIC PROJECTS]
Ballot Issue # _____
SHALL THE CITY OF ENGLEWOOD DEBT BE INCREASED UP TO $ 39.5 MILLION, WITH A
MAXIMUM REPAYMENT COST OF UP TO $68 MILLION, AND SHALL CITY TAXES BE
INCREASED UP TO $3.5 MILLION ANNUALLY FOR THE PURPOSE OF IMPROVING,
REPAIRING, EQUIPPING AND UPGRADING THE CITY’S PARKS AND RECREATION
FACILITIES AND AREAS TO INCLUDE, BASED ON AVAILABLE FUNDS:
- IMPROVEMENTS TO BARDE PARK, BELLEVIEW PARK, CLARKSON-AMHERST PARK,
CUSHING PARK, MILLER FIELD, NORTHWEST GREENBELT, AND ROTOLO PARK,
- IRRIGATION SYSTEM UPGRADES IN PARKS TO INCREASE EFFICIENCY, REDUCE
WASTE, AND LOWER THE CITY’S COSTS,
- IMPROVEMENTS TO ENGLEWOOD RECREATION CENTER, INCLUDING AMONG
OTHER THINGS LOCKER ROOM RENOVATIONS, PICKLEBALL COURTS, AND A
THERAPEUTIC HOT TUB ADDITION, AND
- PIRATES COVE IMPROVEMENTS AND NEW ATTRACTIONS,
BY THE ISSUANCE AND PAYMENT OF GENERAL OBLIGATION BONDS, WHICH SHALL
MATURE, WITHOUT BE AND PREMIUM, OR SUBJECT REDEMPTION, TO BE WITH
ISSUED, DATED AND SOLD AT SUCH TIME OR TIMES, AT SUCH PRICES (AT, ABOVE OR
BELOW NOT TERMS, SUCH AN CONTAINING SUCH IS AND PAR) MANNER
INCONSISTENT HEREWITH, AS THE CITY COUNCIL MAY DETERMINE; AND SHALL AD
VALOREM PROPERTY TAXES BE LEVIED WITHOUT LIMIT AS TO THE MILL RATE TO
GENERATE AMOUNTS, NOT TO EXCEED THE ABOVE AMOUNTS, SUFFICIENT IN EACH
YEAR TO TIMELY PAY THE PRINCIPAL OF AND INTEREST ON THE BONDS?
_____ YES/FOR _____ NO/AGAINST
OPTION 2 [PROVIDING PARKS TO BE IMPROVED, AND GENERAL PURPOSE OF
IMPROVEMENTS]
Ballot Issue # _____
SHALL THE CITY OF ENGLEWOOD DEBT BE INCREASED UP TO $ 39.5 MILLION, WITH A
MAXIMUM REPAYMENT COST OF UP TO $68 MILLION, AND SHALL CITY TAXES BE
INCREASED PURPOSE IMPROVING, OF THE UP ANNUALLY $3.5MILLION TO FOR
REPAIRING, EQUIPPING AND UPGRADING THE CITY’S PARKS AND RECREATION
FACILITIES AND AREAS TO INCLUDE, BASED ON AVAILABLE FUNDS:
- IMPROVEMENTS TO BARDE PARK, BELLEVIEW PARK, CLARKSON-AMHERST PARK,
CUSHING ROTOLO GREENBELT, PARK, FIELD, MILLER PARK, NORTHWEST
ENGLEWOOD RECREATION CENTER, AND PIRATES COVE, INCLUDING NEW
TO RECREATIONAL SYSTEM FACILITIES, VARIOUS IRRIGATION UPGRADES
INCREASE EFFICIENCY, REDUCE WASTE, AND LOWER CITY COSTS
BY THE ISSUANCE AND PAYMENT OF GENERAL OBLIGATION BONDS, WHICH SHALL
MATURE, WITH OR TO PREMIUM, AND BE SUBJECT BE REDEMPTION, WITHOUT
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ISSUED, DATED AND SOLD AT SUCH TIME OR TIMES, AT SUCH PRICES (AT, ABOVE OR
BELOW NOT SUCH CONTAINING AN TERMS, SUCH IS AND PAR) MANNER
INCONSISTENT HEREWITH, AS THE CITY COUNCIL MAY DETERMINE; AND SHALL AD
VALOREM PROPERTY TAXES BE LEVIED WITHOUT LIMIT AS TO THE MILL RATE TO
GENERATE AMOUNTS, NOT TO EXCEED THE ABOVE AMOUNTS, SUFFICIENT IN EACH
YEAR TO TIMELY PAY THE PRINCIPAL OF AND INTEREST ON THE BONDS?
_____ YES/FOR _____ NO/AGAINST
PARKS & REC MASTER PLAN GUIDANCE & COST ESTIMATES
In 2022 and 2023, the 2017 Parks and Recreation Master Plan was updated by consultant,
Logan Simpson, and staff to identify the capital needs of the various parks. Along with the Park
and Recreation Master Plan, consulting firm, Councilman Hunsaker, was commissioned to
study the aquatic areas at the Englewood Recreation Center and Pirates Cove. Councilman
Hunsaker used data from the 2017 Parks and Recreation Master Plan and current trends in
aquatics to develop the capital needs for the Englewood Recreation Center aquatics area and
Pirates Cove.
The Parks & Rec Masterplan Projects included:
10 parks
Barde Park
Belleview Park + Farm area
Centennial Bike Park
Clarkson-Amherst Park
Cushing Park
Emerson Park
Miller Park
Northwest Greenbelt
Rotolo Park
Southwest Greenbelt
2 Facilities
Pirates Cove
Englewood Recreation Center
COUNCIL SURVEY
A survey regarding all of the projects listed for the potential bond proposal was distributed to
members of City Council on Monday, June 10th, with a request to complete it by the end of the
day on Thursday, June 13th. The survey was designed to give direction to staff by helping to
narrow down the project list and identify the projects council may be interested in moving
forward with and the dollar amount that would be needed. The council members were asked to
rank each project from 1-5 and if they would like the specific project to move forward as part of
the GO Bond quest. The following chart "2024 Englewood Parks and Recreation GO Bond
Projects with Cost" demonstrates the projects council determined to move forward with during
the June 24, 2024 meeting.
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The projects eliminated at the June 24th meeting were as follows:
Centennial Bike Park
Emerson Park
Southwest Greenbelt
Pirates Cove Matt Racer Slides
Englewood Recreation Center Surf Simulator
At the July 15 Council Study Session a discussion regarding adding a community pool
to Miller Field was had and council decided to postpone adding the pool to the bond.
2024 Englewood Parks and Recreation GO Bond Projects with Cost - June 24, 2024
RECREATION CENTER Total
Building expansion $ 2,000,000.00
Construction costs $ 1,975,000.00
Locker Room Renovation $ 2,000,000.00
Surf Simulator $ -
Pickleball Courts $ 400,000.00
Pavilion $ 250,000.00
Landscaping $ 75,000.00
Pool Deck Improvements $ 450,000.00
Spa/ Hot Tub $ 350,000.00
Pool Renovations $ 205,000.00 $ 7,705,000.00
PIRATES COVE
Matt Racer Slide -
Lounge Pool $ 950,000.00
Pavilions $ 650,000.00
Tube Slides $ 1,750,000.00
Construction costs $ 2,950,000.00 $ 6,300,000.00
MILLER FIELD
Splash pad -
Playground $ 950,000.00
Pathways $ 750,000.00
Landscaping $ 950,000.00
Irrigation $ 1,000,000.00
Pavilion $ 900,000.00
Restroom $ 650,000.00
Ball field lighting $ 775,000.00
Pedestrian Lighting $ 220,000.00 $ 6,195,000.00
BELLEVIEW
Farm improvements $ 5,000,000.00
Train Depot $ 200,000.00
Landscaping $ 650,000.00
Ball Field Lights $ 700,000.00
ADA access $ 375,000.00
Pathways $ 250,000.00
Large Pavilion $ 300,000.00
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Restroom $ 275,000.00
Parking lot improvements / lighting $ 600,000.00
Irrigation $ 500,000.00
Pedestrian Lighting $ 175,000.00 $ 9,025,000.00
NEIGHBORHOOD PARKS
Barde
Nature Playground $ 250,000.00
ADA Pathways and Bridge $ 400,000.00
Landscape improvements $ 50,000.00 $ 700,000.00
Clarkson Amherst
Nature playground $ 300,000.00
Pump track $ -
Community Garden $ 100,000.00 $ 400,000.00
Cushing
Dog Park $ 100,000.00
Playground $ 450,000.00
Landscape improvements $ 50,000.00 $ 600,000.00
Rotolo
Restroom $ 450,000.00
Landscaping $ 305,000.00 $ 755,000.00
Northwest Greenbelt
Restroom $ 400,000.00
Picnic Shelter $ 175,000.00
Landscape improvements $ 200,000.00
Pathways $ 165,000.00 $ 940,000.00
Park Irrigation $ 3,000,000.00 $ 3,000,000.00
Centennial Bike Park $ -
Low water Plants $ 500,000.00 $ 500,000.00
Total For Parks $ 22,115,000.00
Permits and Project Manager $ 2,907,000.00
Total $ 39,027,000.00
ORIGINAL STAFF PROPOSAL MARCH 24 and JUNE 3 COST WITH
PROJECTS:
General Obligation Bond Options with projects identified.
$35 Million
ERC ($4.5 mil): Locker rooms, pickleball, pool decking, pavilion
Pirates Cove ($6 mil): Pavilions and matt racer
Miller ($6.5 mil)
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Belleview ($7 mil)
Barde, Clarkson-Amherst, Emerson, Rotolo, Southwest Greenbelt, Northwest Greenbelt,
Cushing ($4.6 mil)
Centennial Bike Park ($2.4 mil)
Irrigation ($2.5 mil)
Permits and Project Manager ($1 mil)
$40 Million
ERC ($7.42 mil): Locker Rooms, pickleball, pool decking, pavilion, landscaping, spa (hot
tub)
Pirates Cove ($7.5 mil): Pavilions and lounge pool, one new slide element
Miller ($7 mil)
Belleview ($7.5 mil)
Barde, Clarkson-Amherst, Emerson, Rotolo, Southwest Greenbelt, Northwest Greenbelt,
Cushing ($4.7 mil)
Centennial Bike Park ($2.4 mil)
Irrigation ($2.5 mil)
Permits and Project Manager ($1.4mil)
$45 Million
ERC: ($10.4) Locker Rooms, pickleball, pool decking, pavilion, landscaping, spa, surf
simulator
Pirates Cove ($9.09 mil): Pavilions, lounge pool, 2 new slide elements
Miller ($7.04 mil)
Belleview ($8 mil)
Barde, Clarkson-Amherst, Emerson, Rotolo, Southwest Greenbelt, Northwest Greenbelt,
Cushing ($4.8 mil)
Centennial Bike Park ($2.4 mil)
Irrigation ($3 mil)
Permits and Project Manager ($1.5 mil)
$50 Million
ERC: ($10.5 mil) Locker Rooms, pickleball, pool decking, pavilion, landscaping, spa,
surf simulator
Pirates Cove ($9.09 mil): Pavilions, lounge pool, 2 new slide elements
Miller ($7.04 mil)
Belleview ($9 mil)
Barde, Clarkson-Amherst, Emerson, Rotolo, Southwest Greenbelt, Northwest Greenbelt,
Cushing ($5 mil)
Centennial Bike Park ($2.4 mil)
Irrigation ($3 mil)
Permits and Project Manager ($2.9 mil)
An outline of what projects would be completed is included in the attachments: "Project to be
completed per bond $ option"
PARKS & REC BOND SURVEY 2023
Magellan Strategies completed a survey of the City of Englewood voters in May of 2023 to
determine if there is support for projects associated with a potential $50 million Parks and
Recreation Bond. The survey covered ten park renovations, a new train, renovations to the
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Belleview Farm, additions to the aquatics side of the Englewood Recreation Center, and new
amenities for Pirates Cove.
The survey results are to assist with determining the feasibility of placing a ballot measure on
the November ballot to include all the proposed projects, a select few, or not move forward with
the bond. An online survey of 1,036 Englewood registered voters was conducted. The online
survey took place over a two-week period from May 22 – June 5, 2023. The survey has a
margin of error of +/- 2.98% at the 95 percent confidence interval. The survey data is weighted
to be representative of voter turnout demographics for an odd-year election for the City of
Englewood.
On average, 53% of residents indicated their willingness to vote in favor of such a bond, and
35% indicated they plan to vote no. Five categories of projects shown below scored over 60%
support—project support varied by category.
When asked about their willingness to vote for various projects, respondents indicated the
following:
75% New Irrigation System for Parks
67% Smaller Park Improvements Combined
66% Belleview Park Improvements (No Farm)
66% Miller Park Improvements
63% Belleview Park Farm Area Improvements
55% Little Dry Creek Plaza Improvements
49% Pirates Cove Water Park Improvements
46% Englewood Recreation Center Improvements
When asked to rank projects 1-8, with 1 being the highest, respondents ranked the projects as
follows:
1. New Irrigation System for Parks
2. Smaller Park Improvements Combined
3-4. (tied response) Belleview Park Improvements and Englewood Rec Center
Improvements
5. Pirates Cove Improvements
6. Belleview Park Farm Improvements
7. Little Dry Creek Plaza Improvements
8. Miller Park Improvements
Note: Projects removed from the 2024 bond proposal include the Belleview Electric Train at
$500,000 (funded in 2023 through the Conservation Trust Fund and Broncos sale funds in
2024) and the Little Dry Creek Plaza renovation at $4.0 million. Staff will continue to work with
the Englewood Downtown District Authority for future improvements to the plaza.
RECOMMENDATION FROM PARKS & REC COMMISSION
At the February 8, 2024, Parks and Recreation Commission meeting, the Commission voted
and recommended moving forward with the 2024 Parks and Recreation GO Bond (attached).
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COUNCIL ACTION REQUESTED:
Staff recommends that Council consider approving an ordinance to place a General Obligation
Bond question on the November 2024 ballot.
FINANCIAL IMPLICATIONS:
The Finance Department has identified a bond capacity of $50 million. The cost breakdown is
as follows:
Parks Enhancements: $22,115,000
Pirates Cove Enhancements: $6,300,000
Englewood Recreation Center: $7,705,000
Construction Use Tax + Permitting + Project Manager: $2,907,000
Total amount for all projects: $39,027,000
COST TO HOMEOWNERS
$50 million Bond: 4.6- mills increase would cost an Englewood homeowner an estimated:
$33.04 annually ($2.75/ month) for every $100,000 of the home's value
$166.88 annually ($13.76/ month) for a home valued at $500,000
Options for a $45 million bond, $40 million bond, $35 million bond are included in page thirteen
of the PowerPoint, and include modification of some park projects and facilities projects as
demonstrated on page eleven of the PowerPoint.
$45 million Bond: 4.5- mills increase would cost an Englewood homeowner an estimated:
$30.04 annually ($2.50/ month) for every $100,000 of the home's value
$150.20 annually ($12.51/ month) for a home valued at $500,000
$40 million Bond: 4- mills increase would cost an Englewood homeowner an estimated:
$26.70 annually ($2.22/ month) for every $100,000 of the home's value
$133.50 annually ($11.13/ month) for a home valued at $500,000
$35 million Bond: 3.5- mills increase would cost an Englewood homeowner an estimated:
$23.36 annually ($1.94/ month) for every $100,000 of the home's value
$116.80 annually ($9.73/ month) for a home valued at $500,000
Note: 2001/2022 Parks and Recreation Bond (sunset in December 2023) was costing residents
$16.80 annually per $100,000 or $84 annually for a home valued at $500,000
CONNECTION TO STRATEGIC PLAN:
Safety - Protecting our citizens, infrastructure and environment by providing safe parks and
recreation facilities.
Infrastructure - Updating, improving and investing in city's infrastructure.
Sustainability - Identifying areas for native plantings to reduce turf areas and reduce water
consumption.
OUTREACH/COMMUNICATIONS:
August 11, 2022- Parks and Recreation Commission: Little Dry Creek Plaza Design
November 2022-August 2023 Master Plan Update with Consultant
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November 10, 2022- Parks and Recreation Commission: Aquatics update- Proposed renovation
to PC and ERC – Bond projects
January 12, 2023- 2023 Parks and Recreation Commission: Goals shared for PRLG, including
the bond
April 13, 2023- Parks and Recreation Commission: Bond projects presentation
April 24, 2023- City Council Presentation: recommended bond projects
May - June : Magellan Bond Survey Released
June 8, 2023-Parks and Recreation Commission: Update on the Magellan Survey- quorum not
met, no recording
June 20, 2023- City Council- Magellan Survey Results
July 13, 2023- Meeting at Baker Park- Short update: no formal presentation on bond.
August 10, 2023- Advised the commission the bond would be postponed until November 2024
November 9, 2023- Parks and Recreation Commission: 2023 End of Year review - including
bond
January 11, 2023- Parks and Recreation Commission: Update on proposed bond projects
February 8, 2024- Parks and Recreation Commission: New commissioners update on bond
projects
April 11, 2024- Parks and Recreation Commission: Short update to the commission on the bond
projects
March 4, 2024- City Council: Presentation on the bond projects
May 9, 2024- Parks and Recreation Commission: Presentation on Parks and Recreation needs
related to the bond projects.
June 3, 2024- City Council: Presentation on bond projects seeking direction for projects and
bond dollar amount.
June 10-13, 2024 City Council: A survey was sent to members of City Council to determine
what bond projects each council member was interested in moving forward or not as part of the
bond.
June 24, 2024 City Council: Study session to finalize projects and overall cost needed.
July 15, 2024 City Council: Study session to review the details of adding a community pool at
Miller Field
Special Event Bond Outreach
June 1, 2023- Neighborhood Nights
June 15, 2023- Neighborhood Nights
July 6, 2023- Summer Concert
July 12, 2023- Neighborhood Nights
July 26, 2023- Neighborhood Nights
August 26, 2023- Block Party
October 21, 2023- Trunk or Treat
May 11, 2024- Celebrate Englewood
April 24, 2024- Neighborhood Leaders Meeting
May 11, 2024- Celebrate Englewood
May 30, 2024- Neighborhood Nights
June 6, 2024- Neighborhood Nights
June 8, 2024- Summer Market
June 13, 2024- Neighborhood Nights
June 15, 2024- Neighbor Outreach
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July 10, 2024- Neighborhood Nights
A variety of methods have been utilized to market the potential 2024 GO Bond initiative.
Online: Webpage highlighting the projects, FAQs, short-form videos, social media campaign,
emailed newsletters.
Print: Citizen magazine story, handouts for outreach events, utility bill insert, postcards
Community: Sandwich boards at recreation centers, in-person events, Neighborhood nights,
Englewood Ambassadors booths, and community message boards.
ATTACHMENTS:
Parks and Recreation Bond Presentation July 22, 2024 First Reading
2024 Parks and Recreation GO Bond Project List
Council Survey Results with Cost
Parks and Recreation Commission Bond Recommendation
Council Bill
Page 118 of 333
2024 Parks and Recreation
General Obligation Bond
Christina Underhill – Director of Parks, Recreation, Library and Golf
Brad Anderson- Deputy Director of Parks and Recreation
Adrian Torres- Open Space Manager
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Parks and Recreation GO Bond Overview
•$39.5 Million
•2 Facilities (Pirates Cove and Englewood Recreation Center)
•7 Parks (Miller, Belleview, Barde, Clarkson Amherst, Cushing, Rotolo,
Northwest Greenbelt)
•Includes: Irrigation, Drought Tolerant Plants, Permits and Project Manager
•First Reading: Ballot Language -July 22, 2024
•Second Reading: Ballot Language- August 5, 2024
This is for information and direction
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Parks Projects $22,115,000
•Barde Park $700,000
•Belleview Park + Farm area $9,025,000
•Centennial Park – Bike Park $2,400,000
•Clarkson-Amherst Park $400,000
•Cushing Park $600,000
•Emerson Park $966,392
•Miller Park $6,195,000
•Northwest Greenbelt $940,000
•Rotolo Park $755,000
•Southwest Greenbelt $359,226
•Irrigation $3,000,000
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Recreation Facilities Projects $14,005,000
•Englewood Recreation Center $7,705,000
•Aquatic Improvements
•Surf simulator unit
•Replace slide
•Deck improvements
•Hot Tub/Spa
•Locker Room Renovation
•Outdoor Pickleball Courts
•Pavilion
•Landscape improvements
•Pirates Cove $6,300,000
•Remove large competitive pool
•Replace competitive pool with:
•Multi- passenger innertube waterslide
•Lagoon pool with open recreation area for water sports (basketball, volleyball and waterfall feature)
•Add 4-lane mat racer slide
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Budget Overview
Parks Enhancements: $22,115,000
Pirates Cove Enhancements: $6,300,000
Englewood Recreation Center: $7,705,000
Construction Use Tax + Permitting+ Project Manager :
$2,907,000
Total amount for all projects: $39,027,000
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Ballot Language Dates
•The City of Englewood can have only one ballot question on the November
ballot.
Election Date/ Deadlines:
July 22- First reading of the Ordinance/ IGA
August 5- Second reading of the Ordinance/ IGA
August 27- Last day to submit signed IGA to County
September 6- Certify Ballot
September 20 by noon- Last day to accept pro/con statements
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Ballot Language Options – OPTION 1
•SHALL THE CITY OF ENGLEWOOD DEBT BE INCREASED UP TO $ 39.5 MILLION, WITH A MAXIMUM
REPAYMENT COST OF UP TO $68 MILLION, AND SHALL CITY TAXES BE INCREASED UP TO $3.5 MILLION
ANNUALLY FOR THE PURPOSE OF IMPROVING, REPAIRING, EQUIPPING AND UPGRADING THE CITY’S PARKS
AND RECREATION FACILITIES AND AREAS TO INCLUDE, BASED ON AVAILABLE FUNDS:
- IMPROVEMENTS TO BARDE PARK, BELLEVIEW PARK, CLARKSON-AMHERST PARK, CUSHING PARK, MILLER
FIELD, NORTHWEST GREENBELT, AND ROTOLO PARK,
- IRRIGATION SYSTEM UPGRADES IN PARKS TO INCREASE EFFICIENCY, REDUCE WASTE, AND LOWER THE
CITY’S COSTS,
- IMPROVEMENTS TO ENGLEWOOD RECREATION CENTER, INCLUDING AMONG OTHER THINGS LOCKER ROOM
RENOVATIONS, PICKLEBALL COURTS, AND A THERAPEUTIC HOT TUB ADDITION, AND
- PIRATES COVE IMPROVEMENTS AND NEW ATTRACTIONS,
•BY THE ISSUANCE AND PAYMENT OF GENERAL OBLIGATION BONDS, WHICH SHALL MATURE, BE SUBJECT
TO REDEMPTION, WITH OR WITHOUT PREMIUM, AND BE ISSUED, DATED AND SOLD AT SUCH TIME OR
TIMES, AT SUCH PRICES (AT, ABOVE OR BELOW PAR) AND IS SUCH MANNER AN CONTAINING SUCH TERMS,
NOT INCONSISTENT HEREWITH, AS THE CITY COUNCIL MAY DETERMINE; AND SHALL AD VALOREM
PROPERTY TAXES BE LEVIED WITHOUT LIMIT AS TO THE MILL RATE TO GENERATE AMOUNTS, NOT TO
EXCEED THE ABOVE AMOUNTS, SUFFICIENT IN EACH YEAR TO TIMELY PAY THE PRINCIPAL OF AND
INTEREST ON THE BONDS?
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Ballot Language Options – OPTION 2
•SHALL THE CITY OF ENGLEWOOD DEBT BE INCREASED UP TO $ 39.5 MILLION, WITH A
MAXIMUM REPAYMENT COST OF UP TO $68 MILLION, AND SHALL CITY TAXES BE INCREASED
UP TO $3.5 MILLION ANNUALLY FOR THE PURPOSE OF IMPROVING, REPAIRING, EQUIPPING AND
UPGRADING THE CITY’S PARKS AND RECREATION FACILITIES AND AREAS TO INCLUDE, BASED
ON AVAILABLE FUNDS:
- IMPROVEMENTS TO BARDE PARK, BELLEVIEW PARK, CLARKSON-AMHERST PARK, CUSHING
PARK, MILLER FIELD, NORTHWEST GREENBELT, ROTOLO PARK, ENGLEWOOD RECREATION
CENTER, AND PIRATES COVE, INCLUDING NEW RECREATIONAL FACILITIES, VARIOUS IRRIGATION
SYSTEM UPGRADES TO INCREASE EFFICIENCY, REDUCE WASTE, AND LOWER CITY COSTS
•BY THE ISSUANCE AND PAYMENT OF GENERAL OBLIGATION BONDS, WHICH SHALL MATURE,
BE SUBJECT TO REDEMPTION, WITH OR WITHOUT PREMIUM, AND BE ISSUED, DATED AND
SOLD AT SUCH TIME OR TIMES, AT SUCH PRICES (AT, ABOVE OR BELOW PAR) AND IS SUCH
MANNER AN CONTAINING SUCH TERMS, NOT INCONSISTENT HEREWITH, AS THE CITY COUNCIL
MAY DETERMINE; AND SHALL AD VALOREM PROPERTY TAXES BE LEVIED WITHOUT LIMIT AS
TO THE MILL RATE TO GENERATE AMOUNTS, NOT TO EXCEED THE ABOVE AMOUNTS,
SUFFICIENT IN EACH YEAR TO TIMELY PAY THE PRINCIPAL OF AND INTEREST ON THE BONDS?
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20 Yr. G.O. Bond Options- Cost to Residents
•$35 million GO Bond $23.36/ $100K $ 116.80/ $500K ($9.73)
•$40 million GO Bond $26.70/ $100K $ 133.50/ $500K ($11.13)
•$45 million GO Bond $30.04/ $100K $ 150.20/ $500K ($12.52)
•$50 million GO Bond $33.04/ $100K $166.88/ $500K ($13.91)
•6% interest rate today
•Interest rate anticipated to decrease in January 2025.
•2001-2002 Bond Costs (Sunset in 2023) $13.6 million
•Home value per $100,000 = $16.80 annually or $1.40/ month
•Home value at $500,000= $84 annually or $7.00/ month
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Mill Levy Comparisons
Taxing Entities [2]
Littleton
[1][3]
Greenwood
Village [1][3]
Cherry Hills Village
[1][3]
Centennial
[1][3]
Sheridan
[1][3]
Englewood
[1][3]
General Operating 2.000 2.932 14.722 5.010 5.974 5.880
Debt Service 0.000 0.000 0.000 0.000 13.175 2.182
City Total Direct Mill Levies 2.000 2.932 14.722 5.010 19.149 8.062
Overlapping Mill Levies (apply
depending on property address)
County-Arapahoe 11.206 11.206 11.206 11.206 11.206 11.206
Developmental Disability 1.000 1.000 1.000 1.000 1.000 1.000
Urban Drainage and Flood 1.000 1.000 1.000 1.000 1.000 1.000
Englewood School District 0.000 0.000 0.000 0.000 0.000 49.075
Littleton School District #6 62.847 62.847 0.000 0.000 0.000 0.000
Sheridan School District #2 0.000 0.000 0.000 0.000 40.272 0.000
Cherry Creek School District #5 0.000 0.000 47.567 47.567 0.000 0.000
South Suburban Park & Recreation
District 8.320 0.000 0.000 8.320 8.320 0.000
South Metropolitan Fire Rescue District 9.250 9.250 9.250 9.250 0.000 0.000
Cherry Hills Fire Bonds Only 0.000 0.000 0.500 0.000 0.000 0.000
Arapahoe Library District 0.000 5.413 5.413 5.413 5.413 0.000
Total Direct and Overlapping Mill Levies 95.623 93.648 90.658 88.766 86.360 70.343
RANKING (1=Highest Mill Levy;
6=Lowest Mill Levy)1 2 3 4 5 6
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Next step
Questions?
and
Ballot Language Selection
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Proposed Bond Projects
Improvements 2020-2024
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Parks and Recreation Bond Timeline
•August 11, 2022- Parks and Recreation Commission: Little Dry Creek Plaza Design
•November 2022-August 2023 Master Plan Update with Consultant
•November 10, 2022- Parks and Recreation Commission: Aquatics update- Proposed renovation to PC and ERC – Bond
projects
•January 12, 2023- 2023 Parks and Recreation Commission: Goals shared for PRLG, including the bond
•April 13, 2023- Parks and Recreation Commission: Bond projects presentation
•April 24, 2023- City Council Presentation: recommended bond projects
•May - June: Magellan Bond Survey Released
•June 8, 2023-Parks and Recreation Commission: Update on the Magellan Survey- Not recorded due to lack of quorum
•June 20, 2023- City Council- Magellan Survey Results
•July 13, 2023- Meeting at Baker Park- Short update: no formal presentation on bond.
•August 10, 2023- Advised the commission that the bond would be postponed until November 2024
•November 9, 2023- Parks and Recreation Commission: 2023 End of Year review - including bond
•January 11, 2023- Parks and Recreation Commission: Update on proposed bond projects
•February 8, 2024- Parks and Recreation Commission: New commissioners update on bond projects
•April 11, 2024- Parks and Recreation Commission: Short update to the commission on the bond projects
•March 4, 2024- City Council: Presentation on the bond projects
•May 9, 2024- Parks and Recreation Commission: Presentation on Parks and Recreation needs related to the bond
projects.
•June 3, 2024- City Council: Presentation on the bond and discussion to move to the ballot.
•June 24, 2024-City Council: Study Session on project ranking per survey
•July 15, 2024- City Council: Study Session on adding a community pool at Miller Field.
Special Event Outreach
June 1, 2023- Neighborhood Nights
June 15, 2023- Neighborhood Nights
July 6, 2023- Summer Concert
July 12, 2023- Neighborhood Nights
July 20, 2023 – Summer Concert
July 26, 2023- Neighborhood Nights
August 26, 2023- Block Party
October 21, 2023- Trunk or Treat
April 24, 2024- Neighborhood Leaders
May 11, 2024- Celebrate Englewood
May 30, 2024- Neighborhood Nights
June 6, 2024- Neighborhood Nights
June 13, 2024- Neighborhood Nights
June 15, 2024- Neighbor Outreach
June 27, 2024- Neighborhood Nights
July 10, 2024- Neighborhood Nights
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Benefits- Themes
•Sustainability- Improve water management,
reduction of turf, native landscaping
•Improving Neighborhoods: increasing amenities and
activating parks located in parks
•Efficiency – decreased maintenance (over time) with
less turf and updated equipment
•ADA improvements- Access for all
•Revenue Generation – Farm, Train, Pavilions Rentals,
Pirates Cove, Englewood Recreation Center
(Pickleball and Surf Simulator)
•Activation of areas- less used spaces
•Attract Teens/Teen Programming
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20-Year Parks and Recreation Renovation Need
Barde Park 701,169.00$
Barde Park Irrigation 450,000.00$
Baker Playground 775,000.00$
Bates Logan Playground 1,500,000.00$
Belleview Irrigation System Phase 1 1,250,000.00$
Belleview Irrigation System Phase 2 1,250,000.00$
Belleview Park (minus irrigation) 7,032,677.00$
Belleview Park Playground 2,000,000.00$
Centennial Bike Park 2,400,000.00$
Centennial Playground 875,000.00$
Centennial Parking Lot Paving 150,000.00$
Centennial Irrigation System 1,000,000.00$
Clarkson - Amherst 709,966.00$
Cushing Irrigation System 1,000,000.00$
Cushing Basketball Court 200,000.00$
Cushing Off Leash/ Playground 559,878.00$
Englewood Parkway Irrigation/ Landscaping 1,550,000.00$
Emerson Park Irrigation 250,000.00$
Emerson Park Renovation 966,392.00$
Englewood Recreation Center(ERC) Irrigation 275,000.00$
ERC Improvements (elevator, track improvements) 5,000,000.00$
ERC Renovation (aquatics, pickleball courts, locker rooms) 10,455,000.00$
ERC Landscaping 200,000.00$
Depot Park Irrigation 250,000.00$
Duncan Playground 750,000.00$
Duncan Irrigation 475,000.00$
Jason Playground 850,000.00$
Jason Loop Path 125,000.00$
Jason Irrigation System 900,000.00$
Little Dry Creek Irrigation 875,000.00$
Malley Irrigation 350,000.00$
Malley - Locker room, Courtyards 4,500,000.00$
Malley Landscaping 200,000.00$
Miller Irrigation System 900,000.00$
Miller Field Park Renovation (minus irrigation) 6,148,483.00$
Northwest Greenbelts Renovation 943,607.00$
Northwest Greenbelt Irrigation 1,000,000.00$
Northwest Greenbelts Playground 750,000.00$
Pirates Cove Renovation 9,090,030.00$
Pirates Cove Irrigation 300,000.00$
Replace all asphalt trails in system with concrete 350,000.00$
River Run Playground 555,000.00$
Rockies Ballfield Renovations 4,000,000.00$
Romans Playground 975,000.00$
Romans Irrigation 750,000.00$
Rotolo Playground 625,000.00$
Rotolo Irrigation 375,000.00$
Rotolo Renovation 754,634.00$
Southwest Greenbelt 359,226.00$
Total Cost $77,341,836
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Parks Grant Projected Schedule
Project Grant date: IGA Date: RFP Date:
Cushing Park Spring of 2025 Fall 2025 Winter 2025
Rotolo Spring of 2026 Fall 2026 Winter 2026
Emerson Spring of 2027 Fall 2027 Winter 2027
Centennial Bike Park Phase 1 Spring of 2028 Fall 2028 Winter 2028
Centennial Bike Park Phase 2 Spring of 2029 Fall 2029 Winter 2029
Belleview Playground Phase 1 Spring of 2030 Fall 2030 Winter 2030
Belleview Playground Phase 2 Spring of 2031 Fall 2031 Winter 2031
Rockies Ballfield Renovations Phase 1 Spring of 2032 Fall 2032 Winter 2032
Rockies Ballfield Renovations Phase 2 Spring of 2033 Fall 2033 Winter 2033
Rockies Ballfield Renovations Phase 3 Spring of 2034 Fall 2034 Winter 2034
Jason Irrigation System Spring of 2035 Fall 2035 Winter 2035
Belleview Irrigation System Phase 1 Spring of 2036 Fall 2036 Winter 2036
Belleview Irrigation System Phase 2 Spring of 2037 Fall 2037 Winter 2037
Cushing Irrigaiton System Spring of 2038 Fall 2038 Winter 2038
Centennial Irrigation System Spring of 2039 Fall 2039 Winter 2039
Miller Irrigation System Spring of 2040 Fall 2040 Winter 2040
Northwest Greenbelts Spring of 2041 Fall 2041 Winter 2041
Barde Spring of 2042 Fall 2042 Winter 2042
Clarkson - Amherst Spring of 2043 Fall 2043 Winter 2043
Southwest Greenbelt Spring of 2044 Fall of 2044 Winter 2044
Estimated Total Project Cost:
$19.7 mil
Grant Total:
$11.2 mil
City Matching:
$8.5 mil
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Project Selection
1. Access and Safety (ADA)
2. Sustainability (Irrigation, Turf Modification)
3. Revenue (Pirates Cove, Recreation Center, Farm and Train, Pavilions)
4. Activation of spaces (Miller Field, smaller parks)
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Park Projects- Barde Park
Cost: $701,169
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Park Projects – Centennial - Bike Park
Cost: $2.4 million
Bike
Park
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Park Projects – Clarkson- Amherst Park
Cost: $709,966
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Cushing Park- Off Leash Area / Playground
1. Fully Fenced
2. Wood Chip Surfacing
3. Additional Amenities
a) Boulders
b) Benches
c) Dog Bag Dispensers
d) Trash Cans
4. Solar Lighting (2)
Cost: $600,000
Replace 20+ year old playground!
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Park Projects-Emerson Park
Cost: $966,392
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Park Projects- Miller Field/Park
Cost: $7,048,483
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Park Projects- Miller Field/Parks
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Park Projects- Miller Field/Park
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Parks Projects- Northwest Greenbelt
Cost: $943,607
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Parks Project- NW Greenbelt
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Parks Projects- Rotolo
Cost: $755,420
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Parks Projects- Southwest Greenbelt
Cost: $359,226
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Park Projects- Belleview Park
Cost: $9,032,677
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Park Projects- Belleview Park: Farm and Train
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Park Projects- Belleview Park: Farm and Train
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Englewood Recreation Center
Cost Estimate $10,455,000
•Surf Simulator
•Pickleball Court
•Updated locker rooms
•Improved Landscaping
•Spa
•New pool decking
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Pirates Cove
Cost: $9,090,030
•Mat Racer
•Lounge/Play Pool
•Removal of large pool
•Replace with slides
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Community Engagement Plan
•Online
•Webpage highlighting the projects, costs, benefits, cons, etc.
•FAQs
•Short-form videos
•Social media campaign
•Email newsletters
•Print
•Magazine story
•Handouts for the events
•Utility bill insert
•Postcard
•Community
•Community message boards (if installed)
•Sandwich boards at recreation centers
•In-Person Events
•Neighborhood Nights
•Ambassador booths
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Budget Breakdown
Parks Enhancements: $26,684,230
Pirates Cove Enhancements: $9,090,030
Englewood Recreation Center: $10,455,000
Construction Use Tax + Permitting: $2,450,703
Project Manager (3 years): $450,000
Total amount for all projects: $49,130,000
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City of Englewood
Parks and Rec
Bond Measure Survey
May 22nd – June 5
th, 2023
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City of Englewood Park and Recreation Projects
Which project is most important to you?
38
13%
14%
11%
28%
13%
7%
7%
8%
6%
7%
9%
10%
11%
11%
18%
28%
Miller Park Improvements
Little Dry Creek Plaza Improvements
Belleview Park Farm Area Improvements
Pirates Cove Water Park Improvements
Englewood Recreation Center
Improvements
Belleview Park Improvements (No Farm)
Smaller Park Improvements Combined
New Irrigation System for Parks
Ranked #1 - Very Important Ranked #8 - Least Important
City of Englewood Parks and Rec Bond Measure Survey, May/June 2023, 1,036n, +/- 2.98% MoE
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City of Englewood
Park and Recreation Bond Measure
Information on 2001 Ballot Measure
Knowing this information, are you more likely to vote yes
and approve or more likely to vote no and reject the 4.5-
mill increase to fund the recreation and parks projects
listed in this survey?
57%
24%
19%
Total More Likely Yes, Approve
Total More Likely No, Reject
No Difference in Opinion
City of Englewood Parks and Rec Bond Measure Survey, May/June 2023,
1,036n, +/- 2.98% MoE
Much More Likely Yes 21
%
Somewhat More Likely Yes 36
%
Much More Likely No 16
%
Somewhat More Likely No 8%
39
60%
52%
62%
64%
48%
65%
64%
39%
54%
69%
58%
54%
60%
53%
62%
21%
25%
25%
19%
35%
22%
13%
44%
24%
15%
30%
29%
15%
27%
21%
19%
23%
13%
17%
17%
13%
23%
17%
22%
16%
12%
17%
25%
20%
17%
District 4
District 3
District 2
District 1
More 16 Years
6-15 Years
Less 5 Years
Republican
Unaffiliated
Democrat
65+
45-64
18-44
Men
Women
Total More Likely Yes, Approve Total More Likely No, Reject No Difference
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2024 Parks and Recreation Project Proposal
Comments and
Questions?
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RECREATION CENTER Total
Building expansion 2,000,000.00$
Construction costs 1,975,000.00$
Locker Room Renovation 2,000,000.00$
Surf Simulator -$
Pickleball Courts 400,000.00$
Pavilion 250,000.00$
Landscaping 75,000.00$
Pool Deck Improvements 450,000.00$
Spa/ Hot Tub 350,000.00$
Pool Renovations 205,000.00$ 7,705,000.00$
PIRATES COVE
Matt Racer Slide
Lounge Pool 950,000.00$
Pavilions 650,000.00$
Tube Slides 1,750,000.00$
Construction costs 2,950,000.00$ 6,300,000.00$
MILLER FIELD
Splash pad
Playground 950,000.00$
Pathways 750,000.00$
Landscaping 950,000.00$
Irrigation 1,000,000.00$
Pavilion 900,000.00$
Restroom 650,000.00$
Ball field lighting 775,000.00$
Pedestrian Lighting 220,000.00$ 6,195,000.00$
BELLEVIEW
Farm improvements 5,000,000.00$
Train Depot 200,000.00$
Landscaping 650,000.00$
Ball Field Lights 700,000.00$
ADA access 375,000.00$
Pathways 250,000.00$
Large Pavilion 300,000.00$
Restroom 275,000.00$
Parking lot improvements / lighting 600,000.00$
Irrigation 500,000.00$
Pedestrian Lighting 175,000.00$ 9,025,000.00$
NEIGHBORHOOD PARKS
Barde
Nature Playground 250,000.00$
ADA Pathways and Bridge 400,000.00$
Landscape improvements 50,000.00$ 700,000.00$
2024 Englewood Parks and Recreation GO Bond Projects with Cost
Page 159 of 333
Clarkson Amherst
Nature playground 300,000.00$
Pump track -$
Community Garden 100,000.00$ 400,000.00$
Cushing
Dog Park 100,000.00$
Playground 450,000.00$
Landscape improvements 50,000.00$ 600,000.00$
Rotolo
Restroom 450,000.00$
Landscaping 305,000.00$ 755,000.00$
Northwest Greenbelt
Restroom 400,000.00$
Picnic Shelter 175,000.00$
Landscape improvements 200,000.00$
Pathways 165,000.00$ 940,000.00$
Park Irrigation 3,000,000.00$ 3,000,000.00$
Low water Plants 500,000.00$ 500,000.00$
Total For Parks 22,115,000.00$
Permits and Project Manager 2,907,000.00$
Total 39,027,000.00$
Page 160 of 333
Original Cost Ranking 3+Ranking 3.5+ Ranking 4+Ranking Move to Ballot
RECREATION CENTER 10,455,000.00$
Building expansion 3,000,000.00$ 2,000,000.00$ 2,000,000.00$ 750,000.00$ 2.5 3 Yes 3 No
Construction costs 1,975,000.00$ 1,975,000.00$ 1,975,000.00$ 1,975,000.00$ 4 4 Yes 2 no
Locker Room Renovation 2,000,000.00$ 2,000,000.00$ 2,000,000.00$ 2,000,000.00$ 4.5 6 Yes
Surf Simulator 1,750,000.00$ -$ -$ -$ 1.5 2 Yes 4 No
Pickleball Courts 400,000.00$ 400,000.00$ 400,000.00$ 400,000.00$ 5 5 Yes 1 No
Pavilion 250,000.00$ 250,000.00$ 250,000.00$ 3.5 4 Yes 2 No
Landscaping 75,000.00$ 75,000.00$ 75,000.00$ 75,000.00$ 4 4 Yes 2 No
Pool Deck Improvements 450,000.00$ 450,000.00$ 450,000.00$ 450,000.00$ 4 6 Yes
Spa/ Hot Tub 350,000.00$ 350,000.00$ 350,000.00$ 350,000.00$ 5 6 Yes
Pool Renovations 205,000.00$ 205,000.00$ 205,000.00$ 205,000.00$ 4.5 6 Yes
7,705,000.00$ 7,705,000.00$ 6,205,000.00$
Total Cost Ranking 3 or higher Ranking 3.5 or higher Ranking 4 or higher Ranking Move to Ballot
PIRATES COVE 9,090,030.00$
Matt Racer Slide 2,250,000.00$ 2,250,000.00$ 3 3 Yes 3 No
Lounge Pool 950,000.00$ 950,000.00$ 950,000.00$ 3.5 3 Yes 3 No
Pavilions 650,000.00$ 650,000.00$ 650,000.00$ 3.5 5 Yes 1 No
Tube Slides 1,500,000.00$ 1,750,000.00$ 1,750,000.00$ 1,750,000.00$ 4 5 Yes 1 No
Construction costs 3,750,000.00$ 3,250,000.00$ 2,950,000.00$ 2,950,000.00$ 4 5 Yes 1 No
8,850,000.00$ 6,300,000.00$ 4,700,000.00$
Total Cost Ranking 3 or higher Ranking 3.5 or higher Ranking 4 or higher Ranking Move to Ballot
MILLER FIELD 7,048,464.00$
Splash pad 850,000.00$ 850,000.00$ 2.5 4 Yes 2 No
Playground 950,000.00$ 950,000.00$ 950,000.00$ 950,000.00$ 4.5 5 yes
Pathways 750,000.00$ 750,000.00$ 750,000.00$ 750,000.00$ 4 6 Yes
Landscaping 950,000.00$ 950,000.00$ 950,000.00$ 950,000.00$ 4 5 Yes 1 No
Irrigation 1,000,000.00$ 1,000,000.00$ 1,000,000.00$ 1,000,000.00$ 4 6 yes
Pavilion 900,000.00$ 900,000.00$ 900,000.00$ 900,000.00$ 4.5 6 yes
Restroom 650,000.00$ 650,000.00$ 650,000.00$ 650,000.00$ 5 6 yes
Ball field lighting 775,000.00$ 775,000.00$ 775,000.00$ 775,000.00$ 4 6 Yes
Pedestrian Lighting 220,000.00$ 220,000.00$ 220,000.00$ 220,000.00$ 4.5 6 Yes
7,045,000.00$ 6,195,000.00$ 6,195,000.00$
Total Cost Ranking 3 or higher Ranking 3.5 or higher Ranking 4 or higher Ranking Move to Ballot
BELLEVIEW 9,023,677.00$
Farm improvements 5,000,000.00$ 5,000,000.00$ 5,000,000.00$ 3.5 5 Yes 1 No
Train Depot 200,000.00$ 200,000.00$ 200,000.00$ 3.5 5 Yes 1 No
Landscaping 650,000.00$ 650,000.00$ 3 5 Yes 1 No
Ball Field Lights 700,000.00$ 700,000.00$ 700,000.00$ 700,000.00$ 4 5 Yes 1 No
ADA access 375,000.00$ 375,000.00$ 375,000.00$ 375,000.00$ 5 6 Yes
Pathways 250,000.00$ 250,000.00$ 250,000.00$ 250,000.00$ 4 6 Yes
Large Pavilion 300,000.00$ 300,000.00$ 300,000.00$ 3.5 5 Yes 1 No
Restroom 275,000.00$ 275,000.00$ 275,000.00$ 275,000.00$ 4 6 Yes
Parking lot improvements / lighting 600,000.00$ 600,000.00$ 600,000.00$ 600,000.00$ 4 6 Yes
Irrigation 500,000.00$ 500,000.00$ 500,000.00$ 500,000.00$ 4 6 Yes
Pedestrian Lighting 175,000.00$ 175,000.00$ 175,000.00$ 175,000.00$ 4 6 Yes
9,025,000.00$ 8,375,000.00$ 2,875,000.00$
NEIGHBORHOOD PARKS Total Cost Ranking 3 or higher Ranking 3.5 or higher Ranking 4 or higher Ranking Move to Ballot
Barde 701,168.00$
Nature Playground 250,000.00$ 250,000.00$ 3 5 Yes 1 No
ADA Pathways and Bridge 400,000.00$ 400,000.00$ 400,000.00$ 400,000.00$ 4 5 Yes 1 No
Landscape improvements 50,000.00$ 50,000.00$ 3 4 Yes 2 No
Clarkson Amherst 709,000.00$
Nature playground 300,000.00$ 300,000.00$ 3 6 Yes
Pump track 305,000.00$ -$ -$ -$ 1 3 Yes 3 No
Page 161 of 333
Community Garden 100,000.00$ 100,000.00$ 100,000.00$ 100,000.00$ 4 5 Yes 1 No
Cushing 600,000.00$
Dog Park 100,000.00$ 100,000.00$ 3 5 Yes 1 No
Playground 450,000.00$ 450,000.00$ 450,000.00$ 450,000.00$ 4.5 5 Yes 1 No
Landscape improvements 50,000.00$ -$ -$ -$ 2.5 4 Yes 2 No
NEIGHBORHOOD PARKS Total Cost Ranking 3 or higher Ranking 3.5 or higher Ranking 4 or higher Ranking Move to Ballot
Emerson 965,000.00$ -$ -$ -$ 1 2 Yes 4 No
Rotolo 755,000.00$
Restroom 450,000.00$ 450,000.00$ 450,000.00$ 450,000.00$ 5 6 Yes
Landscaping 305,000.00$ 305,000.00$ 3 4 Yes 2 No
Southwest Greenbelt 359,199.00$
Nature Playground 175,000.00$ -$ -$ -$ 1.5 2 Yes 4 No
Landscape improvements 185,000.00$ -$ -$ -$ 2.5 3 Yes 3 No
NEIGHBORHOOD PARKS Total Cost Ranking 3 or higher Ranking 3.5 or higher Ranking 4 or higher Ranking Move to Ballot
Northwest Greenbelt 943,205.00$
Restroom 400,000.00$ 400,000.00$ 400,000.00$ 400,000.00$ 4 5 Yes 1 No
Picnic Shelter 175,000.00$ 175,000.00$ 175,000.00$ 175,000.00$ 4 5 Yes 1 No
Landscape improvements 200,000.00$ -$ -$ -$ 2.5 4 Yes 2 No
Pathways 165,000.00$ 165,000.00$ 165,000.00$ 3.5 4 Yes 2 No
Centennial Bike Park 2,400,000.00$ -$ -$ -$ 2.5 3 Yes 3 No
Park Irrigation 3,000,000.00$ 3,000,000.00$ 3,000,000.00$ 3,000,000.00$ 4.5 6 Yes
Native Plants 500,000.00$ 2 Yes 1 No 3 Undecided
Permits and Project Manager 2,907,000.00$ 2,550,000.00$ 2,000,000.00$ 1,500,000.00$
Page 162 of 333
February 7,2024
Dear Mayor Sierra and Members of Englewood City Council;
At the January and February Parks and Recreation Commission meetings,staff presented information to
the board on the proposed 2024 Parks and Recreation Bond Project.Board members were excited to
learn about the improvements proposed for Englewood’s Parks and Recreation facilities and parks.
The board unanimously supports moving forward with the Englewood Parks and Recreation
Bond Project in 2024.
Please let me know if]can provide any additional information.
Sincerely,
I/l/LlW
Emma Wood,Chair
Parks and Recreation Commission
Page 163 of 333
4886-3740-6662.1 1
BY AUTHORITY
ORDINANCE NO. ___ COUNCIL BILL NO. 30
SERIES OF 2024 INTRODUCED BY COUNCIL
MEMBER _________________
A BILL FOR
AN ORDINANCE REGARDING THE NOVEMBER 2024
ELECTION: CALLING A SPECIAL MUNICIPAL ELECTION FOR
NOVEMBER 5, 2024, TO COINCIDE WITH THE STATE
GENERAL ELECTION; DECLARING THE CITY’S INTENT TO
COORDINATE SUCH ELECTION WITH ARAPAHOE COUNTY
AND AUTHORIZING AN AGREEMENT THEREFORE;
SUBMITTING TO THE REGISTERED ELECTORS OF THE CITY
A BALLOT MEASURE AUTHORIZING THE ISSUANCE OF
GENERAL OBLIGATION BONDS FOR THE PURPOSE OF
FINANCING PARK AND RECREATION CAPITAL
IMPROVEMENTS; AND SETTING THE BALLOT TITLE
THEREON
WHEREAS, pursuant to the Uniform Election Code of 1992 (Articles 1 to 13 of
Title 1, C.R.S.) as amended, governmental entities are encouraged to cooperate and
consolidate elections in order to reduce taxpayer expenses; and
WHEREAS, the City of Englewood (“the City”) has participated with Arapahoe
County in conducting coordinated elections since 1993; and
WHEREAS, Arapahoe County and the City of Englewood have determined that it
is in the best interest of the taxpayers and the electors to conduct a Coordinated Election
on November 5, 2024; and
WHEREAS, this bill for an ordinance submits to the registered voters of the City
a ballot measure regarding the issuance of debt for the purpose of financing park and
recreation improvements; and
WHEREAS, Article X, Section 20 of the Colorado Constitution requires that the
City have voter approval prior to issuance of any multiple-fiscal year direct or indirect debt
and Section 104 of the Englewood Home Rule Charter provides that the Englewood City
Council (the “City Council”) shall have power to issue general obligation bonds of the City
for any public capital purpose upon majority vote of the registered electors of the City
voting thereon; and
Page 164 of 333
4886-3740-6662.1 2
WHEREAS, City staff and the City Council agree that the issuance of debt for the
purpose of financing park and recreation improvements is necessary and that a ballot
measure should be submitted for a vote of the registered electors of the City; and
WHEREAS, Title 1, Chapter 8, Section 8 of the Englewood Municipal Code
provides (i) that any City registered elector desiring to protest a proposed ballot title and/or
submission clause for any initiated or referred measure may file a written protest in the
office of the City Clerk, (ii) that any notice of protest shall be filed no later than 5:00 p.m.
on the Friday immediately preceding the date upon which the City Council will consider
the ordinance, on final reading, setting the ballot title and/or submission clause and (iii)
that any notice of protest shall set forth with particularity the grounds of the protest; and
WHEREAS, the issuance of the proposed debt is included in the City’s debt ceiling
computation and will not, at any time, exceed three percent of the actual valuation of the
taxable property within the City.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. The City of Englewood hereby calls a special municipal election for
November 5, 2024 to coincide with the State of Colorado General Election, coordinated
with Arapahoe County. The City of Englewood is hereby authorized to execute an
Intergovernmental Agreement for Coordinated Election with Arapahoe County to operate
the coordinated election and any City ballot questions therein.
Section 2. Pursuant to the provisions of law the City Council hereby submits
for a vote of the City’s registered electors at the coordinated Municipal Election held on
November 5, 2024 the following ballot issue set forth in Appendix A hereto. Appendix A
is hereby incorporated into this Ordinance as if set forth in full herein (the “Ballot Issue”).
Should another question be required by law to be set for said election, and as a result
Englewood Home Rule Charter Sections 14 and 104 prohibit the Ballot Issue from
consideration at said election, this Section 2 shall be automatically repealed as a matter of
law.
Section 3. For purposes of Section 1-11-203.5, C.R.S., this Ordinance shall serve
to set the ballot title and/or submission clause. Any petition to contest the form or content
of the ballot title may be filed with the District Court and a copy served on the City Clerk
within five days after the title of the ballot question is set by the City Council on final
reading of this Ordinance.
Section 4. If a majority of the votes cast on the Ballot Issue shall be in favor of the
Ballot Issue, the City Council shall be authorized to proceed with the necessary action to
issue bonds and/or levy taxes in accordance with the approved Ballot Issue. Any authority
to issue bonds and levy ad valorem property taxes, if conferred by the results of the election,
shall be deemed and considered a continuing authority to issue bonds and levy the taxes so
authorized at any one time, or from time to time, and neither the partial exercise of the
Page 165 of 333
4886-3740-6662.1 3
authority so conferred, nor any lapse of time, shall be considered as exhausting or limiting
the full authority so conferred.
Section 5. The following general provisions and findings are applicable to the
interpretation and application of this Ordinance:
(a) Severability. If any clause, sentence, paragraph, or part of this Ordinance
or the application thereof to any person or circumstances shall for any reason be adjudged
by a court of competent jurisdiction invalid, such judgment shall not affect, impair or
invalidate the remainder of this Ordinance or its application to other persons or
circumstances.
(b) Inconsistent Ordinances. All other Ordinances or portions thereof
inconsistent or conflicting with this Ordinance or any portion hereof are hereby repealed
to the extent of such inconsistency or conflict.
(c) Safety Clauses. The City Council hereby finds, determines, and declares
that this Ordinance is promulgated under the general police power of the City, that it is
promulgated for the health, safety, and welfare of the public, and that this Ordinance is
necessary for the preservation of health and safety and for the protection of public
convenience and welfare. The City further determines that the Ordinance bears a rational
relation to the proper legislative object sought to be obtained.
(d) Publication. Publication of this Ordinance may be in the City’s official
newspaper, the City’s official website, or both. Publication shall be effective upon the first
publication by either authorized method.
(e) Actions Authorized. The City Clerk and other appropriate City officials are
hereby authorized and directed to proceed with any action necessary or appropriate to
effectuate the provisions of this Ordinance and comply with the Uniform Election Code,
Article X, Section 20 of the Colorado Constitution and other applicable laws and election
rules. The ballots cast at such election shall be canvassed and the result ascertained,
determined, and certified as required by law.
Page 166 of 333
4886-3740-6662.1 4
Appendix A
OPTION 1
Ballot Issue # _____
SHALL THE CITY OF ENGLEWOOD DEBT BE INCREASED UP TO $ 39.5
MILLION, WITH A MAXIMUM REPAYMENT COST OF UP TO $68 MILLION, AND
SHALL CITY TAXES BE INCREASED UP TO $3.5 MILLION ANNUALLY FOR THE
PURPOSE OF IMPROVING, REPAIRING, EQUIPPING AND UPGRADING THE
CITY’S PARKS AND RECREATION FACILITIES AND AREAS TO INCLUDE,
BASED ON AVAILABLE FUNDS:
- IMPROVEMENTS TO BARDE PARK, BELLEVIEW PARK, CLARKSON-
AMHERST PARK, CUSHING PARK, MILLER FIELD, NORTHWEST
GREENBELT, AND ROTOLO PARK,
- IRRIGATION SYSTEM UPGRADES IN PARKS TO INCREASE EFFICIENCY,
REDUCE WASTE, AND LOWER THE CITY’S COSTS,
- IMPROVEMENTS TO ENGLEWOOD RECREATION CENTER, INCLUDING
AMONG OTHER THINGS LOCKER ROOM RENOVATIONS, PICKLEBALL
COURTS, AND A THERAPEUTIC HOT TUB ADDITION, AND
- PIRATES COVE IMPROVEMENTS AND NEW ATTRACTIONS,
BY THE ISSUANCE AND PAYMENT OF GENERAL OBLIGATION BONDS,
WHICH SHALL MATURE, BE SUBJECT TO REDEMPTION, WITH OR WITHOUT
PREMIUM, AND BE ISSUED, DATED AND SOLD AT SUCH TIME OR TIMES, AT
SUCH PRICES (AT, ABOVE OR BELOW PAR) AND IS SUCH MANNER AN
CONTAINING SUCH TERMS, NOT INCONSISTENT HEREWITH, AS THE CITY
COUNCIL MAY DETERMINE; AND SHALL AD VALOREM PROPERTY TAXES BE
LEVIED WITHOUT LIMIT AS TO THE MILL RATE TO GENERATE AMOUNTS,
NOT TO EXCEED THE ABOVE AMOUNTS, SUFFICIENT IN EACH YEAR TO
TIMELY PAY THE PRINCIPAL OF AND INTEREST ON THE BONDS?
_____ YES/FOR _____ NO/AGAINST
Page 167 of 333
4886-3740-6662.1 5
Appendix A
OPTION 2
Ballot Issue # _____
SHALL THE CITY OF ENGLEWOOD DEBT BE INCREASED UP TO $ 39.5
MILLION, WITH A MAXIMUM REPAYMENT COST OF UP TO $68 MILLION, AND
SHALL CITY TAXES BE INCREASED UP TO $3.5 MILLION ANNUALLY FOR THE
PURPOSE OF IMPROVING, REPAIRING, EQUIPPING AND UPGRADING THE
CITY’S PARKS AND RECREATION FACILITIES AND AREAS TO INCLUDE,
BASED ON AVAILABLE FUNDS:
- IMPROVEMENTS TO BARDE PARK, BELLEVIEW PARK, CLARKSON-
AMHERST PARK, CUSHING PARK, MILLER FIELD, NORTHWEST
GREENBELT, ROTOLO PARK, ENGLEWOOD RECREATION CENTER, AND
PIRATES COVE, INCLUDING NEW RECREATIONAL FACILITIES, VARIOUS
IRRIGATION SYSTEM UPGRADES TO INCREASE EFFICIENCY, REDUCE
WASTE, AND LOWER CITY COSTS
BY THE ISSUANCE AND PAYMENT OF GENERAL OBLIGATION BONDS,
WHICH SHALL MATURE, BE SUBJECT TO REDEMPTION, WITH OR WITHOUT
PREMIUM, AND BE ISSUED, DATED AND SOLD AT SUCH TIME OR TIMES, AT
SUCH PRICES (AT, ABOVE OR BELOW PAR) AND IS SUCH MANNER AN
CONTAINING SUCH TERMS, NOT INCONSISTENT HEREWITH, AS THE CITY
COUNCIL MAY DETERMINE; AND SHALL AD VALOREM PROPERTY TAXES BE
LEVIED WITHOUT LIMIT AS TO THE MILL RATE TO GENERATE AMOUNTS,
NOT TO EXCEED THE ABOVE AMOUNTS, SUFFICIENT IN EACH YEAR TO
TIMELY PAY THE PRINCIPAL OF AND INTEREST ON THE BONDS?
_____ YES/FOR _____ NO/AGAINST
Page 168 of 333
COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Tamara Niles
DEPARTMENT: City Attorney's Office
DATE: July 22, 2024
SUBJECT:
An ordinance submitting a November ballot question removing the
GO Bond voting restrictions in Charter, to allow voters to consider
bond issues under TABOR
DESCRIPTION:
Charter and TABOR read together limits GO Bond ballot questions to a degree that a citizen-
initiated charter amendment can inadvertently prohibit voters from also considering a ballot
question to raise funds to improve City parks. This ballot question eliminates the conflict
between TABOR and Charter, to ensure citizens can vote on bond issues.
RECOMMENDATION:
Consider a Council Bill requested by Mayor Pro Tem Anderson setting a charter amendment
ballot question
SUMMARY:
Section 14 of the Englewood Home Rule Charter requires General Obligation Bond (hereafter
“GO Bond”) elections to be held as a special election, separate and apart from all other elections
and limited to the only question on the ballot. Approximately 30 years after this provision was
adopted, the Taxpayer Bill of Rights (TABOR) was adopted in Colorado Constitution Article X,
Section 20 that only allows such Englewood GO Bond elections to be held during state general
elections or on the first Tuesday in November of odd-numbered years. To comply with both
City of Englewood Home Rule Charter and TABOR, the citizens of the City of Englewood can
only consider and vote on GO Bond issues (1) in November of even-numbered years to coincide
with state general elections to comply with TABOR, and (2) only if no other City of Englewood
questions are on the ballot to comply with Charter.
For several years, City of Englewood staff has studied the potential for a GO Bond ballot
question to repair and improve the City’s aging infrastructure. City Council is considering an
Ordinance setting a ballot question for November 2024, to allow Englewood citizens to
determine whether this bond should be issued to improve the City’s parks.
Citizens are currently circulating two petitions to put two City of Englewood ballot questions on
the November 2024 ballot: these questions are unrelated to City parks or bonds. If either petition
has at least 1,110 valid signatures, then that question(s) will be on the November 2024 ballot,
and the GO Bond cannot be on the ballot. This means that 1,110 signatures can eliminate the
ability of Englewood voters to exercise their voice and consider a proposed GO Bond question to
improve City parks, because the GO Bond question cannot be on a ballot with any other ballot
question under Section 14 of Englewood Home Rule Charter.
Page 169 of 333
TABOR—intended to give voters expanded rights over their own taxation—in conjunction with
Section 14 of Englewood Home Rule Charter, when read together, may actually eliminate
Englewood voters’ ability to consider GO Bond taxation decisions. Because TABOR now
governs and protects citizens’ rights to make their taxation decisions, Section 14 of Englewood
Home Rule Charter’s limitations on GO Bond elections is obsolete and should be removed to
ensure citizens the ability to vote and consider taxation issues regarding GO Bonds.
In an attempt to restore and guarantee a citizens’ voting right, Mayor Pro Tem Anderson
requested the City Attorney’s Office prepare an ordinance that if the GO Bond question cannot
be on the November 2024 ballot, then an alternative ballot question would remove Charter 14
and 104’s restrictions on General Obligation ballot question timing. If passed, the City could
place GO Bond ballot questions whenever allowed under TABOR—in November—whether or
not there are other City questions on the ballot.
The ballot question as proposed in the ordinance is:
Question: To correct a conflict between Englewood Home Rule Charter and the
Colorado Constitution and thereby ensure citizens have the right to consider and vote on
General Obligation (“GO”) Bonds within the City of Englewood, shall Sections 14 and
104 of the Englewood Home Rule Charter be amended to allow citizens to vote on GO
Bond ballot questions whenever authorized by the Taxpayer Bill of Rights (TABOR),
Colo. Const. Art. X, § 20?
If presented to the voters and approved, Charter would be amended as follows:
Section 14(3), Englewood Home Rule Charter: Subject, Limited. Elections held under
provisions of Section 6,and Section 77 and Section 104 of this Charter shall be held
separate and apart from all other elections and shall be limited to submission of only one
proposition in any one election.
Section 104, Englewood Home Rule Charter: Indebtedness and obligations of the City
shall be incurred and limited as provided in Article XI of the Constitution of the State of
Colorado applicable to towns and cities except as otherwise provided in this Charter.
Council shall have power to issue general obligation bonds of the City for any public
capital purpose, upon majority vote of the registered electors of the City voting thereon
when authorized under Article X Section 20 of the Constitution of the State of Coloradoat
a special election; provided, however, that water extension and water improvement bonds
may be issued without an election upon determination to that effect by Council. The total
outstanding general obligation indebtedness of the City, other than for water bonds, shall
not at any time exceed three percent (3%) of the actual valuation of the taxable property
within the City as shown by the last preceding assessment for tax purposes. Water bonds
shall mature and be payable as provided by the ordinance authorizing the issuance of said
bonds.
COUNCIL ACTION REQUESTED:
Consider a Council Bill requested by Mayor Pro Tem Anderson setting a charter amendment
ballot question
Page 170 of 333
FINANCIAL IMPLICATIONS:
None anticipated
ATTACHMENTS:
Council Bill
Powerpoint
Page 171 of 333
Proposed Charter Amendment
GO Bond election timing
Presented By
Tamara Niles, City Attorney
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Background
•Section 14 Englewood Home Rule Charter GO Bond
•special election
•separate and apart from other elections
•limited to the only question on the ballot
•TABOR,30 years later
•Limits to state general election or the first Tuesday in November of odd-numbered years
•To reconcile:
•in November of even-numbered years to coincide with state general elections to comply
with TABOR,and
•only if no other City of Englewood questions are on the ballot to comply with Charter.
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Background (cont’d)
•City considers GO Bond for parks improvements
•Potential for November 2024 ballot
•If not,next eligible election is November 2026
•Citizen initiatives
•Two petitions currently circulating for Charter amendments for November 2024 ballot
•If either have at least 1,110 valid signatures,then citizens cannot consider GO bond to
improve parks
•Petitions due August 5
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Proposed Ordinance
•IF a GO bond question is approved for November 2024 but cannot be on the
ballot due to the citizen-initiated petitions, then an additional question to
amend charter restrictions on GO bond elections
•Eliminates conflict between Charter and Colorado Constitution that
unintentionally limits/eliminates voters’ ability to consider GO Bonds
•Instead,authorizes GO bond elections when allowed under TABOR
(November elections) as proposed:
Question:To correct a conflict between Englewood Home Rule Charter and the
Colorado Constitution and thereby ensure citizens have the right to consider and vote
on General Obligation (“GO”) Bonds within the City of Englewood, shall Sections 14
and 104 of the Englewood Home Rule Charter be amended to allow citizens to vote on
GO Bond ballot questions whenever authorized by the Taxpayer Bill of Rights (TABOR), Colo. Const. Art. X, §20?
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Questions?
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1
ORDINANCE NO. _____ COUNCIL BILL NO. 25
SERIES OF 2024 INTRODUCED BY COUNCIL
MEMBER ___________________
A BILL FOR
AN ORDINANCE SUBMITTING TO THE REGISTERED ELECTORS OF
THE CITY OF ENGLEWOOD A PROPOSED AMENDMENT TO THE
CITY OF ENGLEWOOD HOME RULE CHARTER REGARDING
GENERAL OBLIGATION BOND ELECTIONS; AND SETTING BALLOT
TITLE THEREON
WHEREAS, pursuant to Sections 8 and 14 of the City of Englewood Home Rule
Charter (the “Charter”), proposed amendments to the Charter may be submitted to the
electors by City Council on its own initiative at regular or special municipal elections in
accordance with Article XX of the Colorado Constitution; and
WHEREAS, Article XX, Section 5, of the Colorado Constitution recognizes the city
council may, on its own initiative, submit any charter amendment at any general or special state or
municipal election held not less than 30 days after the effective date of the ordinance or resolution
submitting such question to the voters; and
WHEREAS, pursuant to § 31-2-210(1)(b), C.R.S., proceedings to amend a home rule
charter may be initiated by an ordinance adopted by the governing body submitting the proposed
amendments to a vote of the registered electors of the municipality and such ordinance shall also
adopt ballot titles for the proposed amendments; and
WHEREAS, Section 14 of the Englewood Home Rule Charter requires General
Obligation Bond (hereafter “GO Bond”) elections to be held as a special election, separate and
apart from all other elections and limited to the only question on the ballot; and
WHEREAS, approximately 30 years later, the Taxpayer Bill of Rights (TABOR) was
adopted in Colorado Constitution Article X, Section 20 that only allows such Englewood GO
Bond elections to be held during state general elections or on the first Tuesday in November of
odd-numbered years; and
WHEREAS, to comply with both City of Englewood Home Rule Charter and TABOR,
the citizens of the City of Englewood can only consider and vote on GO Bond issues (1) in
November of even-numbered years to coincide with state general elections, and (2) only if no
other City of Englewood questions are on the ballot; and
WHEREAS, the City of Englewood has proposed a GO Bond ballot question for
November 2024 to improve the City’s parks; and
Page 177 of 333
2
WHEREAS, citizens are currently circulating petitions to put two City of Englewood
ballot questions on the November 2024 ballot; and
WHEREAS, if either petition has at least 1,110 valid signatures, none of the voters in the
City of Englewood can exercise their voice by voting on the proposed GO Bond question to
improve City parks, because the GO Bond question cannot be on the ballot under Section 14 of
Englewood Home Rule Charter; and
WHEREAS, TABOR—intended to give voters expanded rights over their own
taxation—in conjunction with Section 14 of Englewood Home Rule Charter, when read together,
may actually unintentionally eliminate Englewood voters’ ability to consider GO Bond taxation
decisions; and
WHEREAS, because TABOR now governs and protects citizens’ rights to make their
taxation decisions, Section 14 of Englewood Home Rule Charter’s limitations on GO Bond
elections is obsolete and should be removed to ensure citizens the ability to vote on GO Bond
issues.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. Should the issuance of a City of Englewood General Obligation bond not
be on the City of Englewood November 5, 2024 election ballot, the following ballot question
regarding a proposed amendment to the Charter shall be submitted to the registered electors of the
City at the election held on Tuesday, November 5, 2024:
Ballot Question No. ___
Charter Amendment Related to Restrictions on General Obligation Bond Elections
To correct a conflict between Englewood Home Rule Charter and the Colorado
Constitution and thereby ensure citizens have the right to consider and vote on General
Obligation (“GO”) Bonds within the City of Englewood, shall Sections 14 and 104 of
the Englewood Home Rule Charter be amended to allow citizens to consider and vote
on GO Bond ballot questions whenever authorized by the Taxpayer Bill of Rights
(TABOR), Colo. Const. Art. X, § 20?
For the Measure ____ Against the Measure ____
Section 2. If the ballot question contained in Section 1 above is on the November 5,
2024 election ballot and approved by the Englewood voters, the Englewood Home Rule Charter
would be amended as follows (new provisions underlined; deleted provisions struck through):
Section 14(3), Englewood Home Rule Charter: Subject, Limited. Elections held under
provisions of Section 6, and Section 77 and Section 104 of this Charter shall be held
separate and apart from all other elections and shall be limited to submission of only one
proposition in any one election.
Page 178 of 333
3
Section 104, Englewood Home Rule Charter: Indebtedness and obligations of the City
shall be incurred and limited as provided in Article XI of the Constitution of the State of
Colorado applicable to towns and cities except as otherwise provided in this Charter.
Council shall have power to issue general obligation bonds of the City for any public
capital purpose, upon majority vote of the registered electors of the City voting thereon
when authorized under Article X Section 20 of the Constitution of the State of Colorado
at a special election; provided, however, that water extension and water improvement
bonds may be issued without an election upon determination to that effect by Council.
The total outstanding general obligation indebtedness of the City, other than for water
bonds, shall not at any time exceed three percent (3%) of the actual valuation of the
taxable property within the City as shown by the last preceding assessment for tax
purposes. Water bonds shall mature and be payable as provided by the ordinance
authorizing the issuance of said bonds.
Section 3. The following general provisions and findings are applicable to the
interpretation and application of this Ordinance:
A. Severability. If any clause, sentence, paragraph, or part of this Ordinance or the
application thereof to any person or circumstances shall for any reason be adjudged by a court of
competent jurisdiction invalid, such judgment shall not affect, impair or invalidate the remainder
of this Ordinance or its application to other persons or circumstances.
B. Inconsistent Ordinances. All other Ordinances or portions thereof inconsistent or
conflicting with this Ordinance or any portion hereof are hereby repealed to the extent of such
inconsistency or conflict.
C. Effect of repeal or modification. The repeal or modification of any provision of the
Code of the City of Englewood by this Ordinance shall not release, extinguish, alter, modify, or
change in whole or in part any penalty, forfeiture, or liability, either civil or criminal, which shall
have been incurred under such provision, and each provision shall be treated and held as still
remaining in force for the purposes of sustaining any and all proper actions, suits, proceedings,
and prosecutions for the enforcement of the penalty, forfeiture, or liability, as well as for the
purpose of sustaining any judgment, decree, or order which can or may be rendered, entered, or
made in such actions, suits, proceedings, or prosecutions.
D. Safety Clauses. The City Council hereby finds, determines, and declares that this
Ordinance is promulgated under the general police power of the City of Englewood, that it is
promulgated for the health, safety, and welfare of the public, and that this Ordinance is necessary
for the preservation of health and safety and for the protection of public convenience and welfare.
The City Council further determines that the Ordinance bears a rational relation to the proper
legislative object sought to be obtained. This Safety Clause is not intended to affect a Citizen right
to challenge this Ordinance through referendum pursuant to City of Englewood Charter 47.
E. Publication. Publication of this Ordinance may be in the City’s official newspaper,
the City’s official website, or both. Publication shall be effective upon the first publication by
either authorized method.
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4
F. Actions Authorized to Effectuate this Ordinance. The Mayor is hereby authorized
and directed to execute all documents necessary to effectuate the approval authorized by this
Ordinance, and the City Clerk is hereby authorized and directed to attest to such execution by the
Mayor where necessary. In the absence of the Mayor, the Mayor Pro Tem is hereby authorized to
execute the above-referenced documents. The execution of any documents by said officials shall
be conclusive evidence of the approval by the City of such documents in accordance with the terms
thereof and this Ordinance. City staff is further authorized to take additional actions as may be
necessary to implement the provisions of this Ordinance.
Page 180 of 333
COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Tamara Niles
DEPARTMENT: City Attorney's Office
DATE: July 22, 2024
SUBJECT:
An ordinance submitting a November ballot question regarding
ranked choice voting for Englewood's elected officials
DESCRIPTION:
The proposed ballot question would institute ranked-choice voting for Englewood elected
officials, to allow voters to rank multiple candidates on a single ballot
RECOMMENDATION:
Consider a Council Bill requested by Mayor Pro Tem Anderson setting a charter amendment
ballot question
SUMMARY:
Two citizen-initiative petitions are currently circulating within the City of Englewood, one of
which calls for the direct election of the Englewood Mayor. (Currently, the Mayor is elected as a
Council Member and appointed by the Council.) If either petition is sufficient to place a ballot
question on the November ballot, then the City's proposed General Obligation bond for parks
improvements cannot be on the ballot pursuant to Englewood Home Rule Charter Sections 14
and 104. If that occurs, the City Attorney's Office was asked to draft a council bill submitting an
additional question to Englewood voters to implement ranked-choice voting.
Aranked-choice voting system is also known as an instant runoff system. In elections with three
or more candidates for the same office, ranked-choice voting allows voters to rank candidates
for each elective municipal office by preference on their ballots, and if a candidate receives a
majority of first-preference votes, they are the winner, but if no candidate wins a majority of first-
preference votes, the candidate with the fewest first-preference votes is eliminated and those
votes are awarded to the second-ranked choice candidate. Colorado law provides for the
procedure used by cities adopting a ranked-choice voting system in 8 Colo. Code Regs. § 1505-
1:26, and if Englewood voters approved ranked-choice voting for Englewood elective municipal
offices in the November 2024 election, the City of Englewood would follow the ranked-choice
voting system established by 8 Colo. Code Regs. § 1505-1:26 starting in the November 2025
election.
The ballot question as proposed in the ordinance is:
Shall Article II, Section 16 of the Englewood Home Rule Charter be amended to provide ranked
choice (instant runoff) voting for every elective municipal office with three or more candidates?
If presented to the voters and approved, Charter would be amended as follows:
Page 181 of 333
16: Ranked Choice Voting.
If three or more candidates have qualified for the ballot for any elective municipal office, then
the election shall be conducted by ranked choice (instant runoff) voting.
COUNCIL ACTION REQUESTED:
Consider a Council Bill requested by Mayor Pro Tem Anderson setting a charter amendment
ballot question
FINANCIAL IMPLICATIONS:
None anticipated
ATTACHMENTS:
Council Bill
Powerpoint
Page 182 of 333
1
ORDINANCE NO. _____ COUNCIL BILL NO. 26
SERIES OF 2024 INTRODUCED BY COUNCIL
MEMBER ___________________
A BILL FOR
AN ORDINANCE SUBMITTING TO THE REGISTERED ELECTORS OF
THE CITY OF ENGLEWOOD A PROPOSED AMENDMENT TO THE
CITY OF ENGLEWOOD HOME RULE CHARTER REGARDING
RANKED CHOICE VOTING; AND SETTING BALLOT TITLE THEREON
WHEREAS, pursuant to Sections 8 and 14 of the City of Englewood Home Rule
Charter (the “Charter”), proposed amendments to the Charter may be submitted to the
electors by City Council on its own initiative at regular or special municipal elections in
accordance with Article XX of the Colorado Constitution; and
WHEREAS, Article XX, Section 5, of the Colorado Constitution recognizes the city
council may, on its own initiative, submit any charter amendment at any general or special state or
municipal election held not less than 30 days after the effective date of the ordinance or resolution
submitting such question to the voters; and
WHEREAS, pursuant to § 31-2-210(1)(b), C.R.S., proceedings to amend a home rule
charter may be initiated by an ordinance adopted by the governing body submitting the proposed
amendments to a vote of the registered electors of the municipality and such ordinance shall also
adopt ballot titles for the proposed amendments; and
WHEREAS, in elections with three or more candidates for the same office, ranked-
choice voting allows voters to rank candidates for each elective municipal office by preference
on their ballots, and if a candidate receives a majority of first-preference votes, they are the
winner, but if no candidate wins a majority of first-preference votes, the candidate with the
fewest first-preference votes is eliminated and those votes are awarded to the second-ranked
choice candidate; and
WHEREAS, Colorado law provides for the procedure used by cities adopting a ranked-
choice voting system in 8 Colo. Code Regs. § 1505-1:26; and
WHEREAS, if Englewood voters approved ranked-choice voting for Englewood elective
municipal offices in the November 2024 election, the City of Englewood would follow the
ranked-choice voting system established by 8 Colo. Code Regs. § 1505-1:26 starting in the
November 2025 election.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ENGLEWOOD, COLORADO, AS FOLLOWS:
Section 1. Should the issuance of a City of Englewood General Obligation bond not
be on the City of Englewood November 5, 2024 election ballot, the following ballot question
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regarding a proposed amendment to the Charter shall be submitted to the registered electors of the
City at the election held on Tuesday, November 5, 2024:
Ballot Question No. ___
Charter Amendment Implementing Ranked Choice Voting for Elected Municipal Office
Shall Section 16 of the Englewood Home Rule Charter be amended to provide ranked choice
(instant runoff) voting for every elective municipal office with three or more candidates?
For the Measure ____ Against the Measure ____
Section 2. If the ballot question contained in Section 1 above is on the November 5,
2024 election ballot and approved by the Englewood voters, the Englewood Home Rule Charter
will be amended as follows (new provisions underlined; deleted provisions struck through):
16: Ranked Choice Voting.
If three or more candidates have qualified for the ballot for any elective municipal office, then
the election shall be conducted by ranked choice (instant runoff) voting.
Section 3. The following general provisions and findings are applicable to the
interpretation and application of this Ordinance:
A. Severability. If any clause, sentence, paragraph, or part of this Ordinance or the
application thereof to any person or circumstances shall for any reason be adjudged by a court of
competent jurisdiction invalid, such judgment shall not affect, impair or invalidate the remainder
of this Ordinance or its application to other persons or circumstances.
B. Inconsistent Ordinances. All other Ordinances or portions thereof inconsistent or
conflicting with this Ordinance or any portion hereof are hereby repealed to the extent of such
inconsistency or conflict.
C. Effect of repeal or modification. The repeal or modification of any provision of the
Code of the City of Englewood by this Ordinance shall not release, extinguish, alter, modify, or
change in whole or in part any penalty, forfeiture, or liability, either civil or criminal, which shall
have been incurred under such provision, and each provision shall be treated and held as still
remaining in force for the purposes of sustaining any and all proper actions, suits, proceedings,
and prosecutions for the enforcement of the penalty, forfeiture, or liability, as well as for the
purpose of sustaining any judgment, decree, or order which can or may be rendered, entered, or
made in such actions, suits, proceedings, or prosecutions.
D. Safety Clauses. The City Council hereby finds, determines, and declares that this
Ordinance is promulgated under the general police power of the City of Englewood, that it is
promulgated for the health, safety, and welfare of the public, and that this Ordinance is necessary
for the preservation of health and safety and for the protection of public convenience and welfare.
The City Council further determines that the Ordinance bears a rational relation to the proper
Page 184 of 333
3
legislative object sought to be obtained. This Safety Clause is not intended to affect a Citizen right
to challenge this Ordinance through referendum pursuant to City of Englewood Charter 47.
E. Publication. Publication of this Ordinance may be in the City’s official newspaper,
the City’s official website, or both. Publication shall be effective upon the first publication by
either authorized method.
F. Actions Authorized to Effectuate this Ordinance. The Mayor is hereby authorized
and directed to execute all documents necessary to effectuate the approval authorized by this
Ordinance, and the City Clerk is hereby authorized and directed to attest to such execution by the
Mayor where necessary. In the absence of the Mayor, the Mayor Pro Tem is hereby authorized to
execute the above-referenced documents. The execution of any documents by said officials shall
be conclusive evidence of the approval by the City of such documents in accordance with the terms
thereof and this Ordinance. City staff is further authorized to take additional actions as may be
necessary to implement the provisions of this Ordinance.
Page 185 of 333
Proposed Charter Amendment
Ranked Choice Voting
Presented By
Tamara Niles, City Attorney
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Background
•City considers GO Bond for parks improvements
•Potential for November 2024 ballot
•If not,next eligible election is November 2026
•Citizen initiatives
•Two petitions currently circulating for Charter amendments for November
2024 ballot
•If either have at least 1,110 valid signatures,then citizens cannot consider
GO bond to improve parks
•Petitions due August 5
•One Citizen initiative proposes the direct election of Mayor
•Potential for large number of candidates,none with a majority vote
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Background
•Ranked-choice voting system, or instant runoff system, applies to:
•Elections with three or more candidates for the same office
•Voters rank candidates for each office by preference
•If no candidate receives majority of first-preference votes, candidate
with fewest first-preference votes is eliminated and those votes are
awarded to the voter’s second-ranked choice candidate
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Proposed Ordinance
•IF a GO bond question is not on the ballot due to the citizen-initiated
petitions, then an additional question to amend charter to insert ranked
choice voting under 8 Colo. Code Regs. §1505-1:26
•Question:Shall Section 16 of the Englewood Home Rule Charter be amended to
provide ranked choice (instant runoff) voting for every elective municipal office with three
or more candidates?
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Questions?
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COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Melissa Englund
DEPARTMENT: City Manager's Office
DATE: July 22, 2024
SUBJECT:
City staff seeking approval to apply for State of Colorado Energy
Efficiency and Conservation Block Grant
DESCRIPTION:
City staff is seeking City Council approval to apply for the State's Energy Efficiency and
Conservation Block grant to go towards funding an additional sustainability staff person that
would serve both Englewood and Sheridan.
RECOMMENDATION:
Staff recommends City Council approve staff to submit an application to the State's Energy
Efficiency and Conservation Block Grant.
PREVIOUS COUNCIL ACTION:
Study Session on the development of a sustainability plan and program (February 22,
2021)
Approval, by motion, of the City of Englewood Sustainability Plan (April 5, 2021)
Study Session on changing the Keep Englewood Beautiful (KEB) Commission to the
Englewood Sustainability Commission (June 7, 2021)
First Reading of Council Bill 33- Approval of a bill for an ordinance amending the
Englewood Municipal Code to change the name and scope of the Keep Englewood
Beautiful Commission to the Englewood Sustainability Commission (August 2, 2021)
Second Reading of Council Bill 33 (August 16, 2021)
Annual report of the Sustainability Commission to Council (July 18, 2022)
First reading of the Intergovernmental agreement between the Cities of Sheridan and
Englewood to cost share sustainability services, specifically the Sustainability
Coordinator position (January 23,2023)
Second reading of the IGA between the Cities of Sheridan and Englewood for sharing
services of a Sustainability Coordinator (February 6, 2023).
City Council requests edits made to goal areas of the Sustainability section of the
Strategic Plan, one of them including the wording of then goal "Economic Resilience"
(January 27, 2024)
City Council approves edits to Sustainability Section of the plan, one of which included
changing the goal of "Economic Resilience: A local economy that can foresee,
withstand, adapt to, and recover from adversity" to "Sustainable Business and Green
Workforce Development: A community that promotes sustainable business practices and
the advancement of the green workforce." (April 15, 2024)
Amending an Intergovernmental Agreement between the Cities of Englewood and
Sheridan for sustainability services, which includes adding of cost share for a Green
Business Program Coordinator, first reading (May 6, 2024)
Page 191 of 333
Amending an Intergovernmental Agreement between the Cities of Englewood and
Sheridan for sustainability services, second reading (May 20, 2024)
SUMMARY:
City staff is seeking to expand its Sustainability Division in 2025 due to the program's past
success as well as needed assistance. There is a unique funding opportunity via the State that
staff is requesting approval, by motion, to apply for. This grant would provide awarded
applicants three years of new sustainability staffing funding up to $80,000 / year.
ANALYSIS:
At the June 24, 2024 City Council meeting, the Sustainability Division proposed the addition of a
full-time sustainability position in budget year 2025, noting the potential for state funding to
cover a large portion of the position. The grant funding referenced in the presentation is the
State of Colorado's Energy Efficiency and Conservation Block grant (EECBG). The EECBG
specifically goes towards helping local governments fund new sustainability positions to assist
in capacity building. Awarded municipalities will receive $80,000 / year for 3 years ($240,000) in
grant funding to be used for position salaries. This specific grant has a 0% match requirement.
The Cities of Englewood and Sheridan are looking to apply for a joint full-time position that will
have both a high impact on not only the environment but the community as well. Details are still
being discussed on what this partnership could look like, however, the desire is for this position
to spend no less than half of their time connecting Englewood and Sheridan residents into the
green workforce as well as upskilling current Englewood and Sheridan businesses on in-
demand fields, such as heat pump installation.
The green workforce is made up of individuals working in a variety of clean energy and natural
resources management careers and trades. According to the International Labour Organization
(ILO), this type of job:
Increases efficient consumption of energy and raw materials.
Limits greenhouse gas emissions.
Minimizes waste and contamination.
Protects and restores ecosystems.
Contributes to adaptation to climate change.
Many of these jobs are also high-paying jobs, such as a Solar Technician making an
average of $63,881 to $85,810 or an HVAC Technician making $54,627 to $73,559 in
Colorado according to Salary.com. Colorado is home to many non-profits who provide
these trainings, such as GRID Alternatives, Mile High Youth Corps, Groundwork
Denver, and more. The issue is a lack of awareness of these programs and connecting
the residents to the correct program. Discussions with these workforce organizations
have confirmed that a local government staff person would be highly beneficial in
placing residents in these in-need jobs.
This is the first year this type of funding is being offered, and there is no indication or
guarantee it will be offered again. Thus, this is currently one of the most cost-effective
ways the city can grow its sustainability division.
COUNCIL ACTION REQUESTED:
City staff requests City Council approve, by motion, city staff to apply for the State's Energy
Efficiency and Conservation Block grant.
Page 192 of 333
FINANCIAL IMPLICATIONS:
If awarded, the grant will cover a sustainability position up to $80,000 a year for 3 years, totaling
$240,000. This position would be about $74,077 but with benefits coming to $119,135 total.
While details are still being discussed between both the Cities of Englewood and Sheridan, if
this position continues on with the time and cost share trend of both the Sustainability Program
Manager and Green Business Program Coordinator, Englewood would pay 4/5 of the remaining
cost of the position. This equates to $31,308 a year or $93,924 over three years. This grant has
a 0% match.
CONNECTION TO STRATEGIC PLAN:
Applying for and winning this grant will allow the city to help advance the overall priority area in
the Strategic Plan of Sustainability.
OUTREACH/COMMUNICATIONS:
The Sustainability Division has discussed this opportunity with leadership at the City of Sheridan
and City of Englewood.
Page 193 of 333
COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Elizabeth Ramsey, Tim Dodd
DEPARTMENT:
DATE: July 22, 2024
SUBJECT: Quarter 2 2024 Strategic Plan Update
DESCRIPTION:
Motion to accept strategic plan updates for quarter two, 2024, and to consider modifications to
the plan
RECOMMENDATION:
Staff recommends that Council approve, by motion, the quarter two report on the strategic plan
and approve, by motion, modifications, if any, that Council wishes to make to the City of
Englewood Strategic Plan ("strategic plan").
PREVIOUS COUNCIL ACTION:
January 27, 2020- City Council Vision Session Retreat
February 10, 2022- Study Session to confirm City Council vision goal
February 24, 2020- Study Session to review and discuss action plans for each goal
April and May, 2020- Council and community surveys to set priorities
June 10, 2020- Council confirmed priorities
July 20, 2020- Council adopted the City of Englewood 2020-2022 Strategic Plan
November 23, 2020- First quarterly update (Q3 2020) on the Strategic Plan brought to
Council
November, 2020- Staff completed the Blueprint for Organizational Success as the
Governance section of the strategic plan
January 22, 2021- Council Retreat to discuss Strategic Plan
January 27, 2021- Quarter Four, 2020 Strategic Plan update brought to Council
March 11, 2021- Modifications made to strategic plan based on discussions at the
Council Retreat
April 5, 2021- Staff adopts Sustainability Plan as the sustainability section of the
Strategic Plan
April 14, 2021- Quarter One, 2021 Strategic Plan update brought to Council
July 28, 2021- Quarter Two, 2021 Strategic Plan update brought to Council
October 20, 2021- Quarter Three, 2021 Strategic Plan brought to Council
December 6, 2021- Study Session on modifications to the Strategic Plan
December 13, 2021- Council approval, by motion, of a public engagement plan
January 29, 2022- Annual Council retreat to set priorities as part of the updates to the
Strategic Plan
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February 14, 2022- Study Session to review updated Strategic Plan
March 31, 2022- Approval of 2022-2025 City of Englewood Strategic Plan
August 1, 2022- Approval of Quarter Two, 2022 Strategic Plan update brought to Council
December 12, 2022- Quarter Three, 2022 Strategic Plan update brought to Council
January 23, 2023- City Council Retreat
September 11, 2023- Strategic Plan update provided to Council
January 27, 2024- City Council Retreat
March 4, 2024 Approval of 2024 updates to the Strategic Plan
April 15, 2024 Approval of 2024 Quarter One Updates to Strategic Plan
SUMMARY:
On April 15th, 2024, at the quarterly Strategic Plan Update presentation, City Council approved
the updates to the Strategic Plan, for Quarter One of 2024. Council provided feedback on the
proposed modification to add a project to develop a proposal for a grant writer, originally
proposed by Councilmember Wright. Councilmember Nunnenkamp amended the strategic plan,
to remove the project under governance, and to instead address the possibility of a grant writer
position in the budget process. Amendment passed 5-1.
Council also provided feedback on the item under sustainability, aimed at reducing greenhouse
gas emissions by a certain percentage. Councilmember Anderson moved to amend the goal to
keep the original language, “reduce carbon emissions from city-owned residential and
commercial buildings”. This amendment passed 5-1. Council approved the Quarter One
strategic plan updates, with the inclusion of the new amendments, by a vote of 6-0.
This memo includes updates on thirty-two projects in the strategic plan slated for completion by
the end of Quarter Two of 2024, and also includes modifications suggested by staff working
groups for Council consideration.
ANALYSIS:
Quarter Two Projects
The new strategic plan format, adopted by Council on March 4, 2024, defines timeframes when
staff expects to complete specific projects. Thirty-two projects in the strategic plan are slated for
completion at the end of Quarter Two:
Outcome Area Goal Project Status Notes
Community
Wellbeing Placemaking
Implement a banner
program for south of
Hampden on
Broadway
Delayed
Waiting for Xcel
Energy's
approval to use
the light poles
for the banner
program.
Community
Wellbeing
Affordable
Housing
Implement Housing
Outreach Campaign
throughout 2024
Complete
The Affordable
Housing Task
Force is being
provided with
options to
consider for the
affordable
housing
Page 195 of 333
campaign.
Community
Wellbeing
Lifelong
Learning
Expand the Library of
Things (non-traditional
item types) in the
library’s circulating
collection, including
educational
enrichment kits and
board games
Complete
Induction
burners will be
added to the
library of things,
this project will
be ongoing
Community
Wellbeing
Community-
Wide Identity
Implement the Made in
Englewood and
Uniquely Englewood
Campaigns
Complete
Ongoing, will
continue to
implement the
programs
throughout the
year
Infrastructure Reduce the risk
of flooding
Partner with Mile High
Flood District to
complete the dry creek
flood hazard area
delineation survey
Delayed
The IGA is
approved and in
process
Infrastructure
Sustainable
Infrastructure
Funding
Continue to apply for
Arapahoe County
Open Space grants,
specifically for Bates-
Logan Park
Complete
Applied April
2024, grants are
awarded in
August
Infrastructure
Sustainable
Infrastructure
Funding
Secure funding
through FEMA for
storm-related potholes
and damage
Delayed
Expected
delivery Q3,
waiting on the
state to finish
processing
Infrastructure
Sustainable
Infrastructure
Funding
Develop and
implement, if
approved, Broken Tee
(golf) financial plan
Delayed Expected
delivery Q3
Infrastructure Plug In Plan
Develop 5-year plan
for facilities and
maintenance asset
management
Delayed Expected
delivery Q3
Infrastructure
Drinking Water
Infrastructure
Resiliency
Fully implement new
utility billing software Delayed Expected
delivery Q3
Economy
Commercial
Corridor
Vibrancy
Develop a strategy to
address safety
perceptions in
commercial corridors
On Hold
Move to Project
in Development
to allow for more
planning
Economy
Commercial
Corridor
Vibrancy
Update business
license application to
include the number of
employees at a
Delayed Expected
delivery Q3
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business
Economy Business
Climate
Post consistent stories
and make updates to
Englewoodinvests.com
including exploration of
a possible rebrand
Complete
Rebrand to
Englewood
Business
Resources is
complete. This
project will be
ongoing,
promoting it with
social media
posts and news
stories
highlighting new
Englewood
businesses
Community
Engagement
Community
Engagement
Implement strategies
and guidelines plan for
social media
Delayed Expected
delivery Q3
Community
Engagement
Community
Engagement
Implement
Ambassador Program,
including at least four
events throughout
2024
Complete
Ambassadors
have
participated in
ten events so far
this year and will
continue to
attend events
throughout the
year
Community
Engagement
Proactive Public
Safety
Establish specific
events and programs
to engage the
community in
strategies to be safe
and reduce crime
Complete
Will be ongoing
throughout the
year
Community
Engagement
Community
Engagement
Implement Youth
Advisory Board,
including the
production of the
board’s first annual
report and recruitment
of board members
Complete
Staff finished
the 2023/2024
Youth Advisory
Board meetings
and provided an
update to
Council in a
study session
Safety Policing Policies
and Legitimacy
Review and update
Lexipol Manual Delayed Expected
delivery Q3
Safety Building and
Place Safety
Complete police sub-
station in the Civic
Center
Complete
Safety Public Safety
Services
Complete Flock
camera
implementation using
funds allocated in the
Complete
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2024 budget
Governance One Mission
Create an internal staff
committee to focus on
integrating mission,
vision, and values
statements into the
work of the city
Delayed
Governance One Mission
Purchase materials to
share with employees,
including new hires,
that are branded with
the City's mission,
vision, and values
Complete Primarily on
water bottles
Governance
Staff Training
and
Development
Implement pre-
supervisory academy
for current employees
interested in learning
supervisory skills
Delayed Expected
delivery Q3
Governance Revenue and
Finance
Complete review of
existing procurement
and contract policies
and processes and
make modifications, if
approved by Council
Complete
New contract
thresholds
approved by
Council
Governance Safe and Inviting
Workspaces
Implement tenant
improvement process Complete Program
launched
Governance Diversity and
Inclusion
Adopt, implement, and
educate employees on
the DEI Plan
Complete
Plan developed
and finalized,
and shared with
employees who
have expressed
interest through
optional lunch
and learns
Governance Diversity and
Inclusion
Develop a glossary of
common language and
terms
Delayed Expected
delivery Q3
Sustainability Water Protection
Complete
sustainability key
performance
indicators (KPI)
dashboard at South
Platte Renew
Complete
The dashboard
tracks resource
usage for water,
energy,
emissions and
waste. It is
updated
monthly, the
South Platte
Renew
Environmental
Excellence
(SPREE) group
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at SPR uses this
dashboard to
track overall
usage, assess
project impacts
to plantwide
resource usage,
and generate
ideas to reduce
usage.
Sustainability Energy
Complete lighting audit
to convert all non-
LEDs to LEDs at all
South Platte Renew
buildings
Complete
The lighting audit
was completed in
May of 2024 and
provides a
replacement plan
including
material, costs,
and timelines to
replace all
existing non-
LEDs to LEDs.
SPR is now
working to phase
out these
upgrades.
Transportation Transportation
Safety
Complete Walkability
Maps for three schools Delayed
A walkability
map has been
completed for one
school, and there
are meetings
scheduled to
further this
project
Transportation Vehicular
Infrastructure
Determine feasibility of
construction on US
285/Broadway
interchange
On Hold
Staff will provide
more
information in a
Study Session
regarding the
this project
Transportation Plug-In Plan
Complete the work of
the 2023-2024 Snow
Plan
Completed
Possible Modifications
During the quarterly review of the strategic plan by staff working groups, staff recommended
modifications to improve clarity and overall alignment of the plan. Staff requests that Council
review the modifications and approve, by motion, changes, if any, that Council wishes to make
to the document. Any changes approved by Council will be made to the document posted on
the City's website.
Page 199 of 333
Outcome Area Goal Proposed Change Purpose Proposed
By
Community
Wellbeing
Affordable
Housing
Add Expected
Delivery Date Q4 to
key project “Explore
opportunities for
funding affordable
housing programs,
including proposition
123”
Add delivery date
to clarify when the
project is expected
to be completed
Staff
Community
Wellbeing
Homelessness
Services and
Mitigation
Add Expected
Delivery Date Q4 to
key project “Partner
with Bridge House to
successfully open
the Tri-Cities Ready
to Work location”
Add delivery date
to clarify when the
project is expected
to be completed
Staff
Community
Wellbeing
Physical and
Mental Health
Change “Implement
a plan to provide
third and fourth
grade students with
free swim lessons”
to project in
development
Change to project
in development to
accurately reflect
timeline. This
project is
contingent on
Bronco funding,
which will be
considered after
the parks bond.
Staff
Community
Wellbeing Placemaking
Delete “Implement
the
recommendations of
the Wayfinding and
Placemaking Master
Plan”
Remove project
toeliminate
duplication,
projects within the
master plan are
already listed in
this section
Staff
Community
Wellbeing Project Highlight
Change to
“Implement the
Made in Englewood
and Uniquely
Englewood
Campaigns”
Modify project
highlight to include
the Uniquely
Englewood
Campaign, which
celebrates the
unique qualities
that make
Englewood and its
business
community
exceptional.
Staff
Community
Wellbeing
Homelessness
Services and
Change metric
“Number of
Modify the metric
language to Staff
Page 200 of 333
Mitigation unhoused
individuals that co-
responders
contacted and
provided services
to,” to "Number of
unhoused
individuals that the
Police Resource
Case Manager
contacted and
provided services to"
specify the
position that
conducts this
work, to ensure
quality of
reporting.
Infrastructure Sewer
Infrastructure
Split double metric
into “Road mile
equivalent of
cleaned biogas,” and
“Tons of CO2
equivalent diverted
from atmosphere”
Modify metric to
individual metrics
to alleviate
reporting
challenges
Staff
Infrastructure Sewer
Infrastructure
Change metric to
“Voluntary incentive
program for nutrient
reduction (lbs. of
phosphorus
removed),” and
“Voluntary incentive
program for nutrient
reduction (lbs. of
total inorganic
nitrogen removed)”
Modify metric to
individual metrics
to alleviate
reporting
challenges
Staff
Infrastructure Sewer
Infrastructure
Add metric “Volume
of water treated”
Add metric to track
the quantity of
SPR’s water
treatment
Staff
Infrastructure Water
Protection
Add metric “Number
of South Platte
Renew public
outreach events”
Add metric to track
SPR’s outreach
events for the
public
Staff
Infrastructure
Sustainable
Infrastructure
Funding
Change expected
delivery date to "Q4
of 2026" for project
“Utilization of $60.5
million secured
through Water
Infrastructure
Finance and
Innovation Act
(WIFIA) loan”
Modify expected
delivery date to
align with the
multi-year process
of implementation
Staff
Economy Plug-In Plan Add Plug-In Plan Add plug-in plan EDDA
Page 201 of 333
"Implement the
Englewood
Downtown
Development
Authority 2024
Operating Plan"
to align the work
of the Englewood
Downtown
Development
Authority and
highlight
partnerships with
various
departments
Executive
Director
Hilarie
Portell
Economy
How will we
know we are
succeeding?
Measurement (%
rated excellent or
good)
Modify language
to provide clarity
on what the
percentages in the
table are reflecting
Staff
Economy Project Highlight
Add language about
Englewood being
rated as a top city
for small businesses
in project highlight
To highlight
Englewood’s
commitment to
small businesses
Staff
Economy Business
Retention
Remove “Report
commercial vacancy
rates for office,
industrial and retail
spaces in
Englewood”
Remove metric to
eliminate a
duplication
Staff
Community
Engagement Key Project
Add expected
delivery date of Q2
to project
“Implement Youth
Advisory Board,
including the
production of the
board’s first annual
report and
recruitment of board
members”
Add delivery date
to clarify when the
project is expected
to be completed
Staff
Community
Engagement Metric
Change metric “# of
community
partnerships” to "# of
community
partnerships with
external
organizations"
Modify metric to
clarify the type of
community
partnerships
measured
Staff
Community
Engagement Metric
Remove “# of
projects at each
engagement level”
Remove metric to
eliminate a
duplication
Staff
Community
Engagement Metric
Change metric to
"Number of
neighborhood-
Modify metric to
improve clarity in
reporting
Staff
Page 202 of 333
hosted events" and
"Number of
neighborhoods that
host events"
Community
Engagement
Proactive Public
Safety
Change “Number of
participants at
events” to "Number
of participants at
safety-related
events"
Modify metric to
specify its purpose
of tracking
participants at
safety events
Staff
Community
Engagement
How will we
know we are
succeeding?
Measurement (%
rated good or
excellent)
Modify language
to provide clarity
on what the
percentages in the
table are reflecting
Staff
Community
Engagement Communication
Replace metric
“Number of Polco
subscribers” with
“Add metric "Number
of social media
campaigns"
Modify metric to
accurately track
the city’s effort in
engaging with the
public
Staff
Community
Engagement
Neighbor to
Neighbor
Connections
Change key project
“Compile annual
report on use of
force for internal and
external
communication” to
"Adopt and
implement the first
year of
Neighborhood
Resources Strategic
Plan"
Modify project to
remediate a
duplication error
Staff
Safety Public Safety
Services
Add key project
"Install CCTV
cameras in the 285
corridor" Expected
Q3
Add project to
work toward
enhancing the
capacity of the
police department
Staff
Safety Innovate in
Policing
Add key project
"Obtain access to
Public Works live
traffic cameras for
police use" Expected
Q4
Add project to
work toward
enhancing the
capacity of the
police department
Staff
Safety Innovate in
Policing
Measurement (%
rated excellent or
good)
Modify language
to provide clarity
on what the
percentages in the
table are reflecting
Staff
Page 203 of 333
Safety Innovate in
Policing
Remove project in
development
“Implementation of
police resource case
manager program”
Remove project in
development as it
was completed in
Q1
Staff
Safety Public Safety
Services
Change metric
“Annual overall
crime rate” to
“Annual number of
Group A offenses”
Modify metric to
clarify what
“overall crime” is
measuring
Staff
Safety Public Safety
Services
Change metric
“Percent change in
annual overall crime
rate from previous
year” to “Percent
change in annual
number of Group A
offenses from
previous year”
Modify metric to
clarify what
“overall crime” is
measuring
Staff
Safety Public Safety
Services
Change metric
“Annual property
crime rate” to
“Annual number of
property crimes”
Modify metric to
align the
measurement
across various city
reports
Staff
Safety Public Safety
Services
Change metric
“Percent change in
annual property
crime rate from
previous year” to
“Percent change in
annual number of
property crimes from
previous year”
Modify metric to
align the
measurement across
various city reports
Staff
Safety Public Safety
Services
Change “Police
department staffing
levels (percentage)”
to “Police
department sworn
officer staffing levels
(percentage)”
Clarify language to
track staffing
levels related to
ensuring adequate
staffing to meet
public safety
service goals
Staff
Sustainability
Built
Environment &
Infrastructure
Add expected
delivery Q4 to key
project “Reduce
carbon emissions
from
city-owned
residential and
commercial
buildings”
Add delivery date
to clarify when the
project is expected
to be completed
Staff
Page 204 of 333
Transportation Multi-Modal
Transportation
Update background
graphic of the
Englewood Trolley
to the new design
To provide
cohesive branding
across City
platforms
Staff
Transportation Vehicular
Infrastructure
Add new project
"Implement the
Electric Vehicle
Action Plan"
Add project that
directly relates to
Vehicular
Infrastructure goal
Staff
Transportation Vehicular
Infrastructure
Change “Complete
twice a year street
sweeping of all
major city streets
twice a year” to
“Complete street
sweeping of all
major city streets
four times per year”
Modify project to
align with the
frequency at which
street sweeping
occurs
Staff
Transportation Transportation
Safety
Measurement (%
rated excellent or
good)
Modify language to
provide clarity on
what the percentages
in the table are
reflecting
Staff
COUNCIL ACTION REQUESTED:
Staff recommends that Council approve, by motion, the quarter two report on the strategic plan
and approve, by motion, modifications, if any, that Council wishes to make to the strategic plan.
FINANCIAL IMPLICATIONS:
Staff is analyzing strategic plan projects to determine what, if any, additional funds may be
needed. After the analysis concludes, staff may recommend requesting funding from Council
through a supplemental budget, or requesting funds as part of the 2025 budget process.
CONNECTION TO STRATEGIC PLAN:
The City's strategic plan provides staff with Council direction on areas to focus for the coming
year.
OUTREACH/COMMUNICATIONS:
The strategic plan is located on the City's website, and each quarter staff presents a status
update on strategic plan projects, which is also published in the City's website. In the fall of
2022, the City also began publishing a performance dashboard to provide data towards
performance metrics included in the strategic plan. For the first quarter of 2024, staff worked to
develop two new dashboards on the strategic plan website which were designed to improve the
quality and accessibility of information provided by the City:
Performance dashboard- Updated on a quarterly basis, the new performance dashboard
includes data towards performance metrics included in the strategic plan; and
Project board- Also updated on a quarterly basis, the project board includes status
updates for projects included in the strategic plan.
Page 205 of 333
ATTACHMENTS:
Presentation- 2024 Quarter Two Strategic Plan Update
City of Englewood Strategic Plan- Updated in 2024
Page 206 of 333
Quarter Two 2024 Strategic
Plan Updates
Presented by:
Liz Ramsey, Management Fellow
Will Morris, City Manager's Office Intern
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2024 Strategic Plan
•8 Outcome Areas
•56 Goals
•179 Key Projects
•98 Metrics
•23 Projects in Development
•32 Updates this Quarter
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2024 Strategic Plan
•17 Completed
•13 Delayed (9 are expected to be completed in Q3)
•2 On Hold
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Quarter Two Project Updates
Outcome
Area
Goal Project Status Notes
Community
Wellbeing
Placemaking Implement a banner program
for south of Hampden on
Broadway
Delayed After submitting the required
information, staff is waiting
for Xcel Energy's approval to
use the light poles for the
banner program.
Community
Wellbeing
Affordable
Housing
Implement Housing Outreach
Campaign throughout 2024
Completed The Affordable Housing Task
Force is being provided with
options to consider for the
affordable housing campaign.
Community
Wellbeing
Lifelong
Learning
Expand the Library of Things
(non-traditional item types) in
the library’s circulating
collection, including
educational enrichment kits
and board games
Completed Induction burners will be
added to the library of things
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Quarter Two Project Updates
Outcome
Area
Goal Project Status Notes
Community
Wellbeing
Community-
Wide
Identity
Implement the Made in
Englewood and Uniquely
Englewood Campaigns
Completed Ongoing, will continue to
implement the programs
throughout the year
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Quarter Two Project Updates
Outcome
Area
Goal Project Status Notes
Infrastructure Reduce the
Risk of
Flooding
Partner with Mile
High Flood District to
complete the dry
creek flood hazard
area delineation
survey
Delayed The IGA is approved and in process
Infrastructure Sustainable
Infrastructure
Funding
Continue to apply for
Arapahoe County
Open Space grants,
specifically for Bates -
Logan Park
Completed Applied in April 2024, grants are
awarded in August
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Quarter Two Project Updates
Outcome
Area
Goal Project Status Notes
Infrastructure Sustainable
Infrastructure
Funding
Secure funding through
FEMA for storm-related
potholes and damage
Delayed Expected delivery Q3,
waiting on the state to
finish processing
Infrastructure Sustainable
Infrastructure
Funding
Develop and implement, if
approved, Broken Tee
(golf) financial plan
Delayed Expected Delivery Q3
Infrastructure Plug In Plan Develop 5-year plan for
facilities and maintenance
asset management
Delayed Expected Delivery Q3
Infrastructure Drinking Water
Infrastructure
Resiliency
Fully implement new
utility billing software
Delayed Expected Delivery Q3
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Outcome
Area
Goal Project Status Notes
Economy Commercial
Corridor
Vibrancy
Develop a strategy to address
safety perceptions in
commercial corridors
On Hold Moved to Project in
Development
Economy Commercial
Corridor
Vibrancy
Update business license
application to include the
number of employees at a
business
Delayed Expected Delivery Q3
Economy Business
Climate
Post consistent stories and
make updates to
Englewoodinvests.com
including exploration of a
possible rebrand
Completed Rebranded to Englewood
Business Resources. This
project will be ongoing,
promoting it with social
media posts and news
stories highlighting new
Englewood businesses.Pa
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Quarter Two Project Updates
Outcome
Area
Goal Project Status Notes
Community
Engagement
Proactive
Public Safety
Establish specific events
and programs to engage
the community in
strategies to be safe and
reduce crime
Completed Will be ongoing throughout
the year
Community
Engagement
Community
Engagement
Implement Youth Advisory
Board, including the
production of the board’s
first annual report and
recruitment of board
members
Completed Staff finished the
2023/2024 Youth Advisory
Board meetings and
provided an update to
Council in a study session
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Quarter Two Project Updates
Outcome
Area
Goal Project Status Notes
Community
Engagement
Community
Engagement
Implement strategies and
guidelines plan for social
media
Delayed Expected full delivery in Q3
Community
Engagement
Community
Engagement
Implement Ambassador
Program, including at
least four events
throughout 2024
Completed Englewood Ambassadors have
participated in ten events so far
this year and will continue to
attend events throughout the
year
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Quarter Two Project Updates
Outcome
Area
Goal Project Status Notes
Safety Policing
Policies and
Legitimacy
Review and update Lexipol
Manual
Delayed Expected Delivery Q3
Safety Building and
Place Safety
Complete police sub-
station in the Civic Center
Completed
Safety
Public Safety
Services
Complete Flock camera
implementation using
funds allocated in the
2024 budget
Completed
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Quarter Two Project Updates
Outcome
Area
Goal Project Status Notes
Governance One Mission Create an internal staff
committee to focus on
integrating mission, vision,
and values statements into
the work of the city
Delayed
Governance One Mission Purchase materials to
share with employees,
including new hires, that
are branded with the City's
mission, vision, and values
Completed Primarily on water bottles
Governance Staff Training
and
Development
Implement pre-supervisory
academy for current
employees interested in
learning supervisory skills
Delayed Expected Delivery Q3
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Quarter Two Project Updates
Outcome Area Goal Project Status Notes
Governance Revenue and
Finance
Complete review of
existing procurement and
contract policies and
processes and make
modifications, if approved
by Council
Completed New contract thresholds
approved by Council
Governance Safe and
Inviting
Workspaces
Implement tenant
improvement process
Completed Program Launched
Governance Diversity and
Inclusion
Adopt, implement, and
educate employees on the
DEI Plan
Completed Plan developed and
finalized, and shared with
employees who have
expressed interest through
optional lunch and learns
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Quarter Two Project Updates
Outcome Area Goal Project Status Notes
Governance Diversity and
Inclusion
Develop a glossary of
common language and
terms
Delayed Expected delivery in Q3
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Quarter Two Project Updates
Outcome Area Goal Project Status Notes
Sustainability Water
Protection
Complete sustainability
key performance
indicators (KPI)dashboard
at South Platte Renew
Completed The dashboard is completed
and tracks resource usage for
water, energy, emissions and
waste. It is updated monthly
and is located on SPR’s main
SharePoint site for staff to
reference.
Sustainability Energy Complete lighting audit
to convert all non-LEDs to
LEDs at all South Platte
Renew buildings
Completed The lighting audit was
completed in May of 2024 and
provides a replacement plan
including material, costs, and
timelines to replace all
existing non-LEDs to LEDs.
SPR is now working to phase
out these upgrades.
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Quarter Two Project Updates
Outcome Area Goal Project Status Notes
Transportation Transportation
Safety
Complete Walkability
Maps for three schools
Delayed A walkability map has been
completed for one school, and
there are meetings scheduled
to further this project
Transportation Vehicular
Infrastructure
Determine feasibility of
construction on US
285/Broadway
interchange
On Hold Staff will provide more
information in a Study Session
regarding this project
Transportation Plug-In Plan Complete the work of the
2023-2024 Snow Plan
Completed
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Proposed Modifications
•37 modifications are being requested to the strategic plan
•Community Wellbeing -Staff is requesting 6 modifications
surrounding homelessness services and neighborhood aesthetic
improvements.
•Infrastructure-Staff is requesting 5 modifications related to
sustainable infrastructure funding, water protection, and the
improvement of sewer infrastructure, and clarifying metric language.
•Community Engagement-Staff is requesting 8 new modifications
concerning community partnerships and events, and the measurement
of successes.
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Proposed Modifications
•Economy-Staff is requesting 4 modifications
regarding business retention and developing
economic partnerships.
•Safety-Staff is requesting 9 modifications
regarding public safety services and clarifying
metric language.
•Sustainability-Staff is requesting 1 modification to
clarify the expected delivery date of a project.
•Transportation -Staff is requesting 4 modifications
surrounding vehicular infrastructure.
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Questions?
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CITY OF ENGLEWOOD
STRATEGIC PLAN
2022-2025
Updated in May 2024
Page 226 of 333
Page 227 of 333
04
06
08
16
22
28
34
44
50
58
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69
ABOUT THE STRATEGIC PLAN
STRATEGIC PLAN OUTCOME AREAS
INFRASTRUCTURE
SAFETY
TRANSPORTATION
ECONOMY
GOVERNANCE
COMMUNITY ENGAGEMENT
SUSTAINABILITY
COMMUNITY WELLBEING
CONNECTIONS TO OTHER OUTCOME AREAS
STRATEGIC PLAN REPORTING
Table of Contents
Page 228 of 333
ABOUT THE STRATEGIC PLAN
The City of Englewood Strategic Plan provides a long-term strategic vision for the city, organized into
outcome areas, goals, key projects, projects in development and performance metrics. At an annual
retreat in January 2024, Council provided staff with direction on modifications to the strategic plan
to ensure that focus areas match to areas of community interest and focus.
∙ OUTCOME AREAS: High-level, visionary outcomes that the city hopes to achieve
∙ GOALS: More specific, measurable (through projects and performance metrics)
areas that the city hopes to achieve which connect to each outcome area
∙ KEY PROJECTS: Discreet, one time initiatives that the city hopes to complete
within one year which move the city closer towards achieving goals and eventually
outcomes
∙ PROJECTS IN DEVELOPMENT: Projects that focus on determining, through
study and research, whether an initiative is feasible. Often, projects in
development later become key projects.
∙ METRICS: Measurements used to determine whether existing initiatives are
efficient and effective in working towards the achievement of key projects
Outcome Area Priorities
At their retreat in January 2024, Council ranked the eight outcome areas of the plan in terms of priority:
1. Infrastructure
2. Safety
3. Transportation
4. Economy
5. Governance
6. Community Engagement
7. Sustainability
8. Community Wellbeing
4 STRATEGIC PLAN
Page 229 of 333
PLUG-IN PLANS
Like many cities, the City of Englewood develops detailed plans focused on specific functional areas,
such as a library strategic plan or facilities and asset management plan. These plans include specific
projects and initiatives designed to move the city forward in an identified area and “plug in” to the
strategic plan by connecting into strategic plan outcomes and goals. As you navigate the strategic
plan, look for this icon to identify whether there is a more detailed plan for that functional
area. A directory of active plug-in plans, with links to the documents, will be posted on the city’s
strategic plan website.
OUTCOME AREA GOAL PLAN
Community Wellbeing Lifelong Learning
Englewood Public Library
Strategic Plan (in development)
Community Wellbeing Homelessness Services
and Mitigation
Tri-Cities Homelessness
Plan of Action
Economy (All) Economic Development Plan
Infrastructure Sewer Infrastructure
South Platte Renew
(SPR) Master Plan
Infrastructure Sustainable Infrastructure
Funding 20-year Utilities Financial Plan
Infrastructure Effectively Manage Assets 5-Year Facilities and Maintenance
Asset Management Plan
Infrastructure Vehicular Infrastructure 2023-2024 Snow Plan
Infrastructure Vehicular Infrastructure Streets Maintenance Plan
Governance Employee Engagement
Part-Time Employee
Engagement Plan
5STRATEGIC PLAN
Page 230 of 333
STRATEGIC PLAN OUTCOME AREAS
All key projects, projects in development, and performance metrics are organized into
one of eight outcome areas.
A city that protects and
serves the community and
its people with professionalism
and responsiveness
SAFETY
ECONOMY
A city that retains and
supports existing
businesses while attracting
and promoting new business
ventures
INFRASTRUCTURE
A city that proactively
and in a cost-effective
manner invests in, maintains,
improves and plans to protect its
infrastructure
TRANSPORTATION
A city that invests resources,
in a cost-effective manner,
into maintaining and improving
transportation options for all modes
with a focus on safety
6 STRATEGIC PLAN
Page 231 of 333
GOVERNANCE
A city government that
serves the community by
being efficient, effective,
accountable and adaptable
COMMUNITY
ENGAGEMENT
A city, through events,
programs, and communication,
focuses on engaging all community
members as valued members of the
Englewood community
COMMUNITY
WELLBEING
A city that provides
satisfying opportunities for
the vitality, enrichment, welfare,
and happiness of the community
SUSTAINABILITY
A city that stewards its
resources for the benefit of
current and future generations
7STRATEGIC PLAN
Page 232 of 333
A city that proactively and in a cost-effective manner invests in,
maintains, improves and plans to protect its infrastructure
Over the last several years, the City made a commitment to invest in infrastructure and to share
the importance of protecting and investing in infrastructure with the community.
INFRASTRUCTURE
PR
I
O
R
I
T
Y
#
1
8 STRATEGIC PLAN
Page 233 of 333
MEASUREMENT
Overall quality of the transportation system in Englewood
Traffic flow on major streets
Ease of travel by bicycle in Englewood
Ease of walking in Englewood
Street repair
Overall quality of the utility infrastructure in Englewood
Quality of drinking water
Overall quality of sewer services
Stormwater management
How will we know we are succeeding?
Other outcome metrics:
• Reduce the number of structures at risk of flooding in a 25-year storm event by 20%
Comparison
to Benchmark
=
=
=
=
2014
89%
69%
67%
75%
50%
N/A
40%
71%
66%
2018
87%
59%
65%
76%
50%
N/A
35%
65%
63%
2020
66%
60%
65%
72%
35%
47%
36%
59%
50%
2022
72%
58%
57%
65%
25%
40%
30%
58%
58%
9STRATEGIC PLAN
Page 234 of 333
INFRASTRUCTURE GOALS
1. Reduce the Risk of Flooding
Enhance and update planning, processes and projects to reduce the risk of flooding based on
current studies and analysis
Key Projects
Project Purpose Expected Delivery Date
Complete the southern half of
the city-wide small storm sewer
system cleaning
To better understand
challenges facing this portion
of the small sewer system
Quarter 4
Clean and televise the southern
portion of the large stormwater
system
To better understand
stormwater system challenges Quarter 3
Update stormwater storyboard
on city’s website with projects
on a quarterly basis
To inform the public of
stormwater projects Quarter 4
Completion of stormwater
master plan updates
To ensure a comprehensive
and effective framework
for managing stormwater
infrastructure in future years
Quarter 3
Partner with Mile High Flood
District to complete the
dry creek flood hazard area
delineation study
To better understand issues
related to the dry creek flood
hazard area
Quarter 2
Complete construction of the
South Englewood Storm Sewer
Outfall project
To improve the city’s
stormwater system Quarter 4
10 STRATEGIC PLAN
Page 235 of 333
2. Sewer Infrastructure
Proactively, in a cost-effective manner, invest, maintain,
improve and plan to protect sewer infrastructure
Metrics
• Percent of biochemical oxygen demand removal throughout the plant
(treatment process effectiveness)
• Voluntary incentive program for nutrient reduction (lbs. of nitrogen and phosphorus removed)
• Road mile equivalent of cleaned biogas and tons of CO2 diverted from atmosphere
Key Projects
Project Purpose Expected Delivery Date
Implement results of 2019
sewer master plan and begin
the process of updating the
master plan
To continue to implement
recommendations of
the master plan
Quarter 4
PLUG-IN PLAN - Implement the 2024 revised SPR Master Plan
Purpose: To implement reccomendations of the 2024 SPR Master Plan
3. Sustainable Infrastructure Funding
Work towards a long-term strategy to improve
investments in infrastructure for sustainable solutions
Metrics
• 80% of capital projects completed within the project budget
Key Projects
Project Purpose
Close on city revolving fund through State
Revolving Loan Fund (grant and loan)
To secure needed funding for infrastructure
investments
11STRATEGIC PLAN
Page 236 of 333
PLUG-IN PLAN - Implementation of 20-Year Utilities Financial Plan
Purpose: To fully implement a sustainable funding model
Project Purpose Expected Delivery Date
Continue to apply for Arapahoe
County Open Space grants,
specifically for Bates-Logan Park
To seek out additional funds to
improve parks infrastructure Quarter 2
Secure funding through FEMA
for storm-related potholes and
damage
To obtain funding for
emergencies to minimize the
impact on city funds
Quarter 2
Pursue state, local and federal
grant and loan opportunities as
appropriate
To obtain funding and loans
to assist with infrastructure
funding
Quarter 4
Continue to review
rate studies
To ensure rates are fair
while supporting needed
infrastructure investments
Quarter 4
Develop and implement,
if approved, Broken Tee
(golf) financial plan
To provide a quality golf
experience at affordable prices Quarter 2
Utilization of $60.5 million
secured through Water
Infrastructure Finance and
Innovation Act (WIFIA) loan
To utilize received funding
to implement infrastructure
investments
Quarter 4
Work to review and improve
contract processes for
infrastructure-related contracts
To maximize efficiencies,
revenue and value Quarter 4
Utilize Xcel grants for electric
vehicle (EV) charging stations
To meet EV goals and provide a
service to community members Quarter 3
Implementation of $426K
awarded by State of Colorado
PFAS grants
To protect the city’s
water supply Quarter 4
12 STRATEGIC PLAN
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4. Effectively Manage Assets
Develop and implement processes and plans to clearly identify, track and maintain assets
Metrics
• Respond to all citizen complaints with an acknowledgement within two business days
• Complete 80% of all work requests received from citizens within fifteen business days
• Percent of city-owned assets included in asset management system
Key Projects
Project Purpose Expected Delivery Date
Implement replacement of
asset management software in
Utilities and SPR
To improve asset management
and long-term financial
sustainability
Quarter 4
Implement asset management
software for Parks, Public Works
and Facilities
To effectively manage assets
through improved tracking
using a new software
Quarter 4
PLUG-IN PLAN - Develop 5-year plan for
facilities and maintenance asset management
Purpose: To ensure organizational alignment, goal clarity and
prioritize effective resource allocation from a long-term perspective
Expected Delivery Date: Quarter 2
5. Drinking Water Infrastructure Resiliency
Proactively in a cost-effective manner Invests, maintains, improves and plans to protect water
infrastructure
Metrics
• Number of hydrants maintained
• Number of sewer lines jet-flushed (LF)
• Number of sanitary sewer overflows (SSOs)
• Number of waterline breaks
• Number of valves exercised
13STRATEGIC PLAN
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Key Projects
Project Purpose Expected Delivery Date
Continue to add improvements
related to water taste,
odor and hardness
To improve water quality
available to the community Quarter 4
Construct and connect
interconnections
with Denver Water
To increase water system
resiliency through emergency
back-up water supply through
connection to Denver Water
distribution system if system
emergency arises
Quarter 3
Complete city-ditch piping
To improve water taste and
odor and the water system’s
reliability and safety
Quarter 4
Implement advanced meter
infrastructure (AMI)
To improve the ability to collect
accurate usage data to improve
billing, leak detection and water
resource management
Quarter 4
Install meters to eliminate flat
rate accounts
To promote operational
efficiency and ensure equitable
fees
Quarter 4
Complete Allen Water
Treatment Plant capital
improvements
To ensure the physical plant
and systems support the needs
of the system
Quarter 4
Fully implement new utility
billing software
To optimize billing efficiency
and improve customer
experience
Quarter 2
Complete waterline
replacement
To maximize the long-term
sustainability of the
city’s water system
Quarter 4
Develop and implement
comprehensive Capital
Improvement Plan
To develop a long-term plan for
the city’s water system Quarter 4
Assist with the removal
of lead pipes
To mitigate risks of potential
lead exposure Quarter 4
14 STRATEGIC PLAN
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PROJECT HIGHLIGHT
Implementation of State of Colorado PFAS grants
Englewood is taking proactive measures by voluntarily sampling for PFAS in our
drinking water, even though these chemicals are currently unregulated. While the EPA
has established health advisories and defined minimum reporting levels to ensure
consistency in public information, in July 2024, the city will commence monitoring
PFAS under the Unregulated Contaminant Monitoring Rule (UMCR) in anticipation of
forthcoming EPA PFAS regulations expected in 2026.
The results from UCMR testing will be made available to Englewood Utilities customers
through the annual Consumer Confidence Report (water quality report) starting in 2025.
To further address PFAS concerns, the City of Englewood’s Utilities Department has been
granted a total of $426,000 from the Colorado Department of Health and Environment.
These funds will support a pilot study on PFAS treatment and facilitate expanded
sampling and analysis of PFAS in the South Platte River watershed during 2024-2025.
15STRATEGIC PLAN
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A city that protects and serves the community and its people
with professionalism and responsiveness
The safety of a community, including actual safety and the perception of safety, is critical
to ensuring the overall wellbeing of our community. In the summer of 2020, after the brutal
death of Mr. George Floyd at the hands of an officer of the Minneapolis Police Department, the
Englewood Police Department and the City of Englewood set in motion a comprehensive review
of policing policies and procedures. Building on a history of innovations in policing, the review
process included a community townhall and survey and the development of a Police Reform
Task Force. All of the recommendations of the task force are included in the strategic plan, as
well as other initiatives designed to ensure the safety of our community.
SAFETY
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MEASUREMENT
Overall feeling of safety in Englewood
Crime prevention
Police services
How will we know we are succeeding?
Comparison
to Benchmark2014
66%
63%
76%
2018
62%
51%
78%
2020
56%
50%
60%
2022
43%
35%
61%
17STRATEGIC PLAN
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1. Responding to Emergencies
Effectively prepares for and responds to large scale emergencies through constantly reviewing
response times and establishing policies to lower response times
Metrics
• Percent of staff meeting Federal Emergency Management recommended training requirements
• Number of people signed up for ArapAlerts
• % of 911 calls answered within the national standard
• Patrol response time to Priority 1 calls for service (in progress crimes against persons, danger of
bodily injury etc…)
• Median time of 911 call received to first unit arrived for auto calls
• Median time of 911 call received to first unit arrived for EMS calls
• Median time of 911 call received to first unit arrived for structure fire calls
Key Projects
Project Purpose Expected Delivery Date
Develop a roster of personnel to
lead and staff each section of an
emergency operations center
To adequately prepare
for the use of an emergency
operations center
Quarter 3
2. Public Safety Services
Invest in high-quality policing and other public safety services
Metrics
• Case clearance rate (patrol and investigations)
• Annual overall crime rate and percent change from previous year
• Annual property crime rate and percent change from previous year
• Annual number of auto thefts and percent change from previous year
• Police department staffing levels (percentage)
SAFETY GOALS
18 STRATEGIC PLAN
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3. Building and Place Safety
Ensure the safety of public buildings and spaces
Metrics
• Percentage of City staff trained in “Standard Response Protocol”
Key Projects
Project Purpose Expected Delivery Date
Implement staff
safety committee and
recommendations made
by the committee
To engage staff in ensuring the
safety of employees, visitors
and city facilities
Quarter 4
Complete police sub-station
in the Civic Center
To provide a space for police
to work in the Civic Center Quarter 2
Complete camera upgrades
at the Civic Center To increase safety Quarter 3
Projects in Development
Project Purpose
Develop a Crime Prevention by Environmental
Design (CPTED) tip sheet for new buildings in the city
To assist private land owners in implementing
designs and layouts designed to prevent crime
4. Innovate in Policing
Review best practices from other cities and continuously innovate by having an annual goal of
implementing new best practices
Metrics
• Average number of training hours per year, per officer
• Number of victims contacted at the time of victimization
• % of victims contacted within two business days by Victims Assistance
19STRATEGIC PLAN
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Key Projects
Project Purpose Expected Delivery Date
Complete Flock camera
implementation using funds
allocated in the 2024 budget
To improve public safety
through updated technological
strategies
Quarter 2
Expand drone program
and continuously assess
for opportunities to
improve efficiency
To promote engagement
between safety services
and the community
Quarter 4
Projects in Development
Project Purpose
Implementation of police resource
case manager program
Tow improve alternative policing opportunities
and assistance to those needing it
5. Policing Policies and Legitimacy
Collect data on and make recommendations related to policing policies and keeping and
building trust and confidence within the community
Key Projects
Project Purpose Expected Delivery Date
Develop and implement
strategies that focus
on officer safety
To focus on protecting the
safety of police officers Quarter 4
Compile annual report on
use of force for internal and
external communication
To transparently report on data
related to use of force Quarter 1
Review and update
Lexipol Manual
To ensure policies and
procedures are up to date Quarter 2
20 STRATEGIC PLAN
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PROJECT HIGHLIGHT
Establish specific events and programs to engage the
community in strategies to be safe and reduce crime
In 2022, the Englewood Police Department began a series of new programs, initiatives,
and events designed to engage community members in safety strategies and ultimately
reduce crime. The Graffiti Paint Out is a joint effort between the Police Department and
the community to eliminate graffiti and to prevent it from occurring in the city, and
the department also launched a graffiti alert system designed to ensure concerned
community members are informed of recent graffiti incidents. Defense classes are
held throughout the year, which consist of both verbal and hands-on instruction, and
the Citizen’s Academy is a nine week program of classroom instruction and hands-on
experience designed to provide community members with a better understanding of the
functions of the Englewood Police Department.
6. Safety Communications
Increase awareness by effectively communicating safety-related messaging to the community
Metrics
• Number of neighborhood meetings with law enforcement/code enforcement presentations
• Number of social media posts on Police Department platforms
Key Projects
Project Purpose Expected Delivery Date
Develop new and
innovative strategies to
communicate information
on incidents in the city
To ensure the community
is provided with accurate
information in a timely manner
regarding incidents in the city
Quarter 4
Post weekly crime stat updates
on social media
To provide transparent data
to the community Quarter 4
21STRATEGIC PLAN
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A city that proactively and in a cost-effective manner invests in,
maintains, improves and plans to protect its infrastructure
Over the last three years, the City of Englewood made a commitment to invest in its
infrastructure and to share the importance of protecting and investing infrastructure with the
community. This includes investment in transportation, water, stormwater and sewer, and the
acceptance of significant grant funding to further these projects.
TRANSPORTATION
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MEASUREMENT
Overall quality of the transportation system in Englewood
Traffic flow on major streets
Ease of travel by bicycle in Englewood
Ease of walking in Englewood
Street repair
Overall quality of the utility infrastructure in Englewood
Quality of drinking water
Overall quality of sewer services
Stormwater management
How will we know we are succeeding?
Other outcome metrics:
• Reduce the number of structures at risk of flooding in a 25-year storm event by 20%
• Reduction in city vehicle fuel usage
Comparison
to Benchmark
=
=
=
=
2014
89%
69%
67%
75%
50%
N/A
40%
71%
66%
2018
87%
59%
65%
76%
50%
N/A
35%
65%
63%
2020
66%
60%
65%
72%
35%
47%
36%
59%
50%
2022
72%
58%
57%
65%
25%
40%
30%
58%
58%
23STRATEGIC PLAN
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1. Transportation Safety
Through collaboration and thoughtful investment, and strategic planning, aim for a goal of
zero transportation-related fatalities and serious injuries
Key Projects
Project Purpose Expected Delivery
Date
Review dangerous intersections
as part of the Englewood
Transportation Advisory
Committee (ETAC)
To engage community members in
identifying traffic safety challenges Quarter 4
Complete Walkability
Maps for three schools
To provide Englewood Public School
students and their families with safe
paths to
getting to and from school
Quarter 2
Work towards completion
of the Neighborhood
Traffic Calming Program
To improve traffic
safety across the City Quarter 4
Institutionalize Vision Zero
through the establishment of
an internal committee
To review crash data and make
recommendations to implement
changes
Quarter 4
Partner with the Englewood
Public Schools to develop and
share Safe Routes to School
and on transportation safety
enhancements
To strengthen partnerships to support
safe routes to school for Englewood
Public School students
Quarter 4
Engage with the public
regarding transportation
safety enhancements through
public events such
as Neighborhood Nights
To promote education and
engagement related to self driving and
transportation
Quarter 4
Perform engineering reviews
at traffic fatality and high
collision intersections
To identify risk factors Quarter 4
TRANSPORTATION GOALS
24 STRATEGIC PLAN
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Develop and implement
infrastructure policies
To reduce traffic fatalities
and serious injuries Quarter 4
Utilize crash and other
transportation data
To evaluate and
promote safe speeds Quarter 4
Create a culture of
transportation safety
through communication
and marketing campaigns
To engage and educate community
members on ways to be safe while in
transit
Quarter 4
Review and strengthen
traffic safety enforcement
policies and practices
To promote safe driving
and traffic practices Quarter 4
Metrics
• Annual number of accidents at targeted high-accident locations and percent change from previous year
2. Multi-Modal Transportation
Ensure access and increased opportunities for multi-modal transportation
Metrics
• Increase in ridership on the Englewood Trolley
Key Projects
Project Purpose Expected Delivery Date
Partner with the Englewood
Transportation Advisory Committee
to conduct a feasibility study and
develop a report
To determine the feasibility
of a scooter pilot program in
Englewood
Quarter 4
Implement components
of Walk- and Wheel Plan
To improve multi-modal
transportation options Quarter 4
Provide wayfinding and placemaking
elements such as creative crosswalks
in commercial areas
To improve traffic
safety across the City Quarter 4
Institutionalize Vision Zero through
the establishment of an internal
committee
To review crash data and
make recommendations to
implement changes
Quarter 4
Partner with the Englewood Public
Schools to develop and share
Safe Routes to School and on
transportation safety enhancements
To improve wayfinding options Quarter 4
Development and implementation
of parking plan
To provide clarity and
transparency around parking
options and programs
Quarter 4
25STRATEGIC PLAN
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Continue participation with South
Platte Working Group
To consider redevelopment
of Mary Carter Greenway
and other regional trail
opportunities
Quarter 4
Projects in Development
Project Purpose
Explore long-term funding options for
the Englewood Trolley with the DDA
To work towards long-term
sustainability of the program
3. Vehicular Infrastructure
Invest in maintaining transportation infrastructure and modifying it
Key Projects
Project Purpose Expected Delivery Date
Complete the Dartmouth
Bridge Widening Project To mitigate traffic challenges Quarter 3
Determine feasibility of
construction on US 285/
Broadway interchange
To determine whether this
project is feasible and cost
effective
Quarter 1
Construct the Oxford Pedestrian
Bridge To improve pedestrian access Quarter 3
Finalize Broadway and Old
Hampden Complete Streets
Project Design
To improve access in the
corridor Quarter 4
Complete twice a year street
sweeping of all major city
streets twice a year
To ensure streets are clean and
well maintained Quarter 3
PLUG-IN PLAN - Complete the work of the 2023-2024 Snow Plan
Purpose: To work towards road safety during winter weather
Expected Delivery Date: Quarter 3
PLUG-IN PLAN - Complete projects and initiatives
included in the Streets Maintenance Plan
Purpose: To maximize resources to sufficiently maintain roads in Englewood
Expected Delivery Date: Quarter 4
26 STRATEGIC PLAN
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4. Connected and Clean Transportation
Increased access to multimodal transportation options, and ensuring
most needs are met within a travel distance of 15 minutes
Metrics
• New miles of non-motorized trails and paths
• Have 50 employees log one green commute via the ENGLER.I.D.E. program by the end of 2024
Key Projects
Project Purpose Expected Delivery Date
Participate in feasibility and
detailed planning, involving
the public, for a greenway
multimodal path involving
Little Dry Creek through the
downtown area
To improve transportation and
recreation opportunities Quarter 4
Study different options
for increasing alternative
transportation and
micromobility in areas
within Englewood
To consider providing
transportation options in areas
lacking amenities such as bus
and train stops to increase
connectedness and efficiency
Quarter 4
Fully implement new employee
green commute program,
EngleR.I.D.E.
To provide a benefit for
sustainable commutes and
encourage reduction of carbon
emmissions
Quarter 4
PROJECT HIGHLIGHT
Institutionalize Vision Zero through the establishment
of an internal committee
First implemented in Europe in the 1990s, Vision Zero is a comprehensive approach to
significantly reducing, and eventually eliminating, severe injuries and fatalities related
to traffic by focusing on education, engineering, and enforcement. In 2019, the Denver
Regional Council of Governments (DRCOG) began work on a regional approach to Vision
Zero by interviewing residents from around the region on topics related to traffic safety.
The regional standard adopted by DRCOG focuses on a safe system with six principles: (1)
Deaths and serious injuries are unacceptable; (2) Humans make mistakes; (3) Humans are
vulnerable; (4) Responsibility is shared; (5) Safety is proactive; (6) Redundancy is crucial. The
city is working to develop a plan to institutionalize the regional approach to vision zero in
the city by focusing on traffic calming (engineering); partnering with the Police Department
on enforcement at high accident locations, school zones, and special traffic problem
areas; and partnering with the Englewood Public Schools and the city’s communications
department to engage community members in traffic safety (education)
27STRATEGIC PLAN
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A city that that retains and supports existing businesses while
attracting and promoting new business ventures
The City of Englewood includes many local businesses, ranging from the Broadway corridor to
the Wellness District to CityCenter. During the pandemic, Englewood’s businesses persevered
with diligence, innovation and grit. The city provided a series of grant programs to support local
business during this incredibly challenging time.
ECONOMY
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MEASUREMENT
Overall economic health of Englewood
Economic development
Variety of business of service establishments in Englewood
Vibrancy of downtown/commercial area
Englewood as a place to work
Employment opportunities
How will we know we are succeeding?
Comparison
to Benchmark
=
=
=
=
=
2014
47%
58%
N/A
47%
63%
30%
2018
50%
50%
N/A
38%
56%
34%
2020
52%
51%
55%
52%
58%
35%
2022
47%
45%
65%
52%
55%
44%
29STRATEGIC PLAN
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1. Commercial Corridor Vibrancy
Support the vibrancy of commercial districts throughout the city and maintains regular
interactions with constituents on desire for city offerings
Metrics
• Number of larger (businesses with more than 12 full-time employees) that locate to Englewood
Key Projects
Project Purpose Expected Delivery Date
Continue to collaborate with
the Englewood Downtown
Development Authority on
planned improvements in
the Old Hampden and South
Broadway corridors
To maintain collaborative
partnerships and continue to
improve Old Hampden and
South Broadway corridors
Quarter 4
Execute intergovernmental
agreement (IGA) with RTD, and
contract with MV Transportation
to include improvements such
as expansion of hours and days
of service and vehicle types
To address community needs by
improving public transportation
accessibility and increase service
effectiveness
Quarter 3
Coordinate small business
initiatives with the Greater
Englewood Chamber
of Commerce, per agreement
between the chamber
and the city
To support Englewood
small businesses Quarter 4
Develop a strategy to
address safety perceptions in
commercial corridors
To increase safety in
commercial corridors Quarter 2
Update business license
application to include number
of employees at a business
To better understand the local
economic conditions with
increased accuracy
Quarter 2
ECONOMY GOALS
30 STRATEGIC PLAN
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2. CityCenter Redevelopment
Select a new development partner for CityCenter or select alternative transaction structures
Key Projects
Project Purpose Expected Delivery Date
Plan and execute, and refine
existing communications
campaign related to the future
redevelopment of CityCenter
To better inform the community
about updates to the
redevelopment process
Quarter 4
Select and/or work with a
new development partner for
CityCenter
To move forward with exploring
options for CityCenter
development
Quarter 4
3. Business Retention
Develop, implement and maintain programs designed to retain businesses in Englewood
Metrics
• Number of meetings with vacant property owners and brokers to assess options
• Report commercial vacancy rates for office, industrial and retail spaces in Englewood
Key Projects
Project Purpose Expected Delivery Date
Conduct annual small business
workshops in partnership
with the Small Business
Development Center Network
(SBDC) and Greater Englewood
Chamber of Commerce (GECC)
To promote education on
available resources among
Englewood small businesses
Quarter 4
Establish Open Rewards/
similar program to provide
incentives to patrons of local
businesses
To promote Englewood
restaurants Quarter 3
Continuation of Eat, Enjoy,
Explore campaign
To support Englewood
small businesses Quarter 4
Promote new and existing local
businesses in the Englewood
Magazine
To promote Englewood
businesses Quarter 4
31STRATEGIC PLAN
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4. Business Recruitment
Develop and implement projects and initiatives to recruit businesses to locate in Englewood
Key Projects
Project Purpose Expected Delivery Date
Develop business recruitment
leads in the monthly
coordination meeting between
the City of Englewood and the
Greater Englewood Chamber of
Commerce and the Englewood
Downtown Development
Authority
To bring more businesses
to Englewood Quarter 4
Projects in Development
Project Purpose
Partner with economic partners to develop the
concept for a food co-op in Englewood
To explore a food co-op to address
the needs of the community
5. Business Climate
Ensure a pro-business climate
Metrics
• Number of new businesses
• Number of building permits issued
• Vacancy rates for commercial space (office, retail, and industrial)
• Valuation of building permits issued
• Percent of building inspections performed within 36 hours of request
• Percent of zoning enforcement actions completed within 30 days
• Percent of development plan reviews completed within 30 days from application
• Number of in-person customer feedback sessions with economic development program clients
• Percent of small business grant recipients located on South Broadway
Key Projects
Project Purpose Expected Delivery Date
Post consistent stories
and make updates to
Englewoodinvests.com
including exploration of a
possible rebrand
To strengthen community
enagement and adapt to
evolving communication trends
Quarter 2
32 STRATEGIC PLAN
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PROJECT HIGHLIGHT
Implement strategies and recommendations
outlined in the Economic Development Strategic Plan
Adopted in November 2022, the Economic Development Strategic Plan outlines a comprehensive framework to guide
economic development initiatives over the next 5 to 10 years. The purpose of the plan is to inform the city’s programs,
policies, and resource allocation, and recommends specific roles for both the City and its economic partner organizations
in implementing the proposed strategies. The plan details strategies with a focus on local business support, infill and
redevelopment, and place-based initiatives. Considering Englewood’s context, the plan acknowledges the importance of
redevelopment in shaping the city’s growth and evolution. The plan is organized into six chapters, covering demographic and
economic trends, the current economic development structure, strengths/weaknesses/opportunities analysis, recommended
strategies and actions, and an action plan with prioritized short, medium, and long-term goals.
Implement strategies and
recommendations outlined in
the Economic Development
Strategic Plan
To guide the City’s economic
development programs, policies,
and allocation of resources for
the next 5 to 10 years
Quarter 3
Amend event and food truck
permitting processes
To better serve the community
by clarifying which permits are
needed for various events
Quarter 3
Projects in Development
Project Purpose
Explore the creation of an ordinance to regulate
vacant space and eliminate vacancy fees
To encourage responsbile land use and
promote a positive business climate
6. Job Training and Workforce Development
Supporting programs to support job training and workforce development
Key Projects
Project Purpose Expected Delivery Date
Continue and monitor existing
job training programs and
host at least two job fairs with
economic partners
To support community
members in search of work and
aid businesses in employee
recruitment
Quarter 4
33STRATEGIC PLAN
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A city government that serves the community by being efficient,
effective, accountable and adaptable
The governance section is also known as the city’s Blueprint for Organizational Success,
designed as the internal component of our strategic plan to create a culture of organizational
excellence. The blueprint provides detailed goals and projects for the city to accomplish.
GOVERNANCE
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MEASUREMENT
Overall confidence in Englewood government
Overall direction that Englewood is taking
Value of services for the taxes paid to Englewood
Being open and transparent to the public
Informing residents about issues facing the community
Overall customer service by Englewood employees
Quality of services provided by the City of Englewood
How will we know we are succeeding?
Comparison
to Benchmark
=
=
=
=
=
=
=
2014
56%
60%
55%
N/A
N/A
68%
72%
2018
47%
61%
52%
N/A
N/A
69%
74%
2020
44%
56%
53%
50%
50%
67%
64%
2022
45%
51%
44%
49%
51%
68%
N/A
35STRATEGIC PLAN
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1. Recruitment and Retention
Develop and implement innovative strategies to recruit talent
Key Projects
Project Purpose Expected Delivery Date
Create a process to
conduct stay interviews
To understand why employees
choose to stay with the city, and
identify areas for improvement
Quarter 4
Review and revise existing
recruitment policies and
procedures
To ensure consistency
and efficiency in the
recruitment process
Quarter 4
Projects in Development
Project Purpose
Consider the establishment of a committee
focused on employee recognition
To develop formal strategies
to recognize employees
Evaluate strategies to encourage more
Englewood residents to apply for and
accept jobs with the city
To encourage Englewood residents to consider
working for the City of Englewood
2. One Mission
Clear, unified and integrated mission, vision and values
Metrics
• Number of best practices identified from other cities
• Percent of strategic plan projects with quarterly updates
• Percent of strategic plan projects that include more than one department
GOVERNANCE GOALS
36 STRATEGIC PLAN
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Key Projects
Project Purpose Expected Delivery Date
Create an internal staff
committee to focus on
integrating mission, vision
and values statements into
the work of the city
To ensure that all employees
are aware of and engaged in the
use of the city’s mission, vision
and values statements
Quarter 2
Purchase materials to share
with employees, including new
hires, that are branded with the
City’s mission, vision and values
To promote mission, vision
and values statements to new
employees
Quarter 2
Projects in Development
Project Purpose
Research other organizations that are doing
this successfully and identify best practices
To ensure that Englewood is aware of and
working to implement best practices
3. Revenue and Finance
Varied and sustainable approaches to revenue
Metrics
• Percent of tax payments received on time
Key Projects
Project Purpose Expected Delivery Date
Complete review of
existing procurement policy
and procedures as well as contract
processes and make modifications
if approved by Council
To increase efficiencies in
procurement processes Quarter 2
Prepare and maintain five-year
forecasting for the general fund
To prepare budgets that
request expenditures based
on revenue forecasts
Quarter 3
Partner with outside tax advisory
and audit services to identify
sales and use taxes from local,
outside and internet sales
To ensure tax compliance Quarter 4
37STRATEGIC PLAN
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4. Tools and Technology
Updated, innovative and accessible tools and technology
Metrics
• Number of trainings offered and % of staff trained
• Number of support requests received
• Number of computers and monitors
• Percent of support requests received within four hours
• Percent of employees that complete cyber security training
Key Projects
Project Purpose Expected Delivery Date
Finish development and begin
implementation of the City of
Englewood Technology Plan
To develop a long-term vision
of how technology can support
city goals and projects
Quarter 3
Create a service brochure
and intake form for data and
analytics projects
To improve employee awareness
of data and analytics tools Quarter 3
Create a governance structure
around form use and
management
To provide structure around how
forms are utilized and managed Quarter 3
Establish a document
governance policy
To improve governance of city
systems to increase efficiencies Quarter 4
Create an artificial intelligence
governance policy
To be prepared for the use
of artificial intelligence Quarter 3
Implement digital voting
system for Council meetings
To improve transparency and
data collection for Council
meetings
Quarter 3
Automate workflow for
open requisitions, refine job
descriptions, etc.
To create process efficiencies Quarter 4
5. Diversity and Inclusion
Integrate diversity and inclusion concepts
Key Projects
Project Purpose Expected Delivery Date
Adopt, implement and educate
employees on the DEI Plan
To provide opportunities for
employees to be aware of the DEI Plan Quarter 2
38 STRATEGIC PLAN
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Hold and least three Lunch and
Learns or trainings on
DEI-related topics
To provide an opportunity for
interested employees to attend
DEI-related sessions
Quarter 4
Develop a glossary of common
language and terms
To develop an understanding
of common terms Quarter 2
6. Policies and Procedures
Updated, accessible and useable policies and procedures that are shared with all staff members
Metrics
• Average time to respond to a citizen/applicant request related to licensing
• Percent of the city’s records that have been digitized
Key Projects
Project Purpose Expected Delivery Date
Begin work to develop standard
operating procedures (SOP)
guidebook that states how
policies should be interpreted and
implemented
To ensure policies and
procedures are correctly used
and interpreted
Quarter 4
Implement a policy
enforcement audit
To ensure the city is consistent
in processes and practices Quarter 4
Continue to implement the
digital records system through
the implementation of a
communications and testing
plan and update records and
information management policies
To ensure records are correctly
preserved and accessible Quarter 3
7. Employee Engagement
Develop and sustain programs to engage employees and provide meaningful ways for them to
engage with city events and businesses
Key Projects
Project Purpose Expected Delivery Date
Develop and implement a new
approach to new employee
orientation, including a tour of
the city and city facilities
To improve the employee
onboarding experience Quarter 3
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PLUG-IN PLAN - Implement strategies included
in the Part-Time Employee Engagement Plan
Purpose: To further engage part-time employees
Expected Delivery Date: Quarter 4
Projects in Development
Project Purpose
Consider the establishment of an employee
wellness program, consider partnering
with the city’s healthcare provider
To improve wellness opportunities
provided to employees
8. Internal Communications
Strong, frequent and meaningful communications with all staff
Metrics
• Quarterly meetings for all staff or managers/supervisors
• Number of employees trained on e-Hub/SharePoint
Key Projects
Project Purpose Expected Delivery Date
Informational Videos - Create
a short informational video to
highlight each department,
such as an overview of what
each department does
To provide information on the
work of each department Quarter 3
Review current resources on
the city’s intranet page (“e_
Hub”) and ensure resources are
accurate and accessible
To ensure the city’s intranet
is accurate and accessible for
employees
Quarter 3
Create a calendar on the E-Hub
that departments can update
with information on their city
events, programs and deadlines
To provide employees with
information on upcoming city
events
Quarter 3
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9. Staff Training and Development
Meaningful, frequent and interesting personal and professional development opportunities
Metrics
• Percent of supervisors who participate in supervisory training program
• Percent of positions filled internally
Key Projects
Project Purpose Expected Delivery Date
Implement pre-supervisory
academy for current employees
interested in learning
supervisory skills
To provide employees with
skills to succeed as supervisors Quarter 2
Hold at least 12 Lunch and
Learn sessions
To provide all employees with
opportunities for enrichment
opportunities
Quarter 4
Create at least three unique
courses for employees and
publish a training catalogue
with course offerings
To provide meaningful training
opportunities to employees Quarter 3
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10. Safe and Inviting Workspaces
Promote safe and inviting workspaces for all city employees
Key Projects
Project Purpose Expected Delivery Date
Create a survey to obtain input
on employee opinions of and
interest in co-working spaces
To better understand employee
opinions and ideas related to
co-working spaces
Quarter 3
Implement tenant
improvement process
To provide a fair, streamlined
and efficient process for making
improvements to city facilities
Quarter 2
Conduct an inventory of areas
in the city without adequate
lighting and develop a strategy
to improve lighting
To promote employee safety
through the improvement of
lighting in city facilities
Quarter 3
Evaluate the feasibility of
ensuring all employees,
including part-time employees,
have access to a locked closet/
space for belongings
To ensure the security
of employee belongings Quarter 3
Improve at least one break area
in city facilities
To improve facilities
for city employees Quarter 3
11. Employee Recognition
Meaningful recognition of employees
Key Projects
Project Purpose Expected Delivery Date
Fully implement an employee
affinity group program
To encourage employee
engagement Quarter 1
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PROJECT HIGHLIGHT
Create an internal staff committee to focus
on integrating mission, vision and values
statements into the work of the city
Beginning in late 2021, a committee of staff members created a series of
focus groups and a survey, with over 150 total participants, which led to the
establishment of mission, vision, and values statements for the city. The staff
committee shared its recommendations with City Council and city employees,
and created strategies to remind employees of and engage them in following the
mission, vision, and value statements for the city. Posters with these statements
are displayed throughout city facilities and all employees received a water
bottle with the statements. Each month, in the employee newsletter and in
staff meetings, staff members share ideas on living the values through “culture
corners”. Developing a committee to develop additional ideas to share these
statements and engage employees will continue to work towards a culture where
the mission, vision, and values statements are known, shared, and lived by all.
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Vibrant, engaged and connected neighborhoods as part of the
Englewood community
The vibrancy of neighborhoods is a key component of any vibrant, thriving and connected
community. While maintaining connections with neighbors during the COVID-19 pandemic was
challenging, the City of Englewood developed a Neighborhood Resources Program to offer many
fun ways to connect and celebrate neighbors. The city worked with the Historic Preservation
Commission to create a citywide neighborhood map, with the goal of strengthening the
Englewood communities of today while preserving the city’s diverse history.
COMMUNITY ENGAGEMENT
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MEASUREMENT
Overall appearance of Englewood
Your neighborhood as a place to live
Well-designed neighborhoods
Preservation of historical or cultural character of the community
Neighborliness of Englewood
Residents’ connection and engagement with their community
How will we know we are succeeding?
Comparison
to Benchmark
=
=
2014
62%
80%
N/A
N/A
54%
N/A
2018
59%
74%
N/A
N/A
52%
N/A
2020
52%
73%
51%
43%
61%
65%
2022
51%
70%
45%
N/A
48%
32%
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1. Communication
Ensure community and city events are shared throughout the city through a variety of methods
Metrics
• Number of video views
• Number of social media followers
• Number of email subscribers
• Number of submissions, comments and reactions the public has contributed to Englewood
Engaged projects
• Number of overall visits to Englewood Engaged
• Website scores
2. Events
Host events to bring the community together and enhance sense of belonging
Metrics
• Overall participation in city-wide events
Projects in Development
Project Purpose
Continue to work to make events
accessible for people of all abilities To improve accessibility for events
Explore potential establishment of
an event to celebrate Englewood’s
history in carnation cultivation
To celebrate the history of Englewood
and bring the community together
COMMUNITY ENGAGEMENT
GOALS
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3. Neighbor to Neighbor Connections
Ensure neighbors are connected to one another
Metrics
• Number of mediation requests
• Number of (and dollar amount) of “Get to Know Your Neighbor” grants
• Number of registered neighborhoods or neighborhood groups
• Number of snow buddy pairs
• Number of block party trailer reservations
• Number of backyard movie kit reservations
• Number of neighborhood improvement grant applications received
• Number of neighborhood improvement grant completed projects
Key Projects
Project Purpose Expected Delivery Date
Contingent on budget and
other constraints, develop and
implement 4 neighborhood
signs per year
To enhance community identity
and improve wayfinding Quarter 4
Compile annual report on
use of force for internal and
external communication
Adopt and implement the
first year of Neighborhood
Resources Strategic Plan
Quarter 1
Increase number of registered
residential neighborhoods or
neighborhood groups by 50%
To increase neighborhood
cohesion and community
involvement
Quarter 4
4. Proactive Public Safety
Building positive relationships between the community and the Englewood Police Department
Metrics
• Number of participants at events
• Number of neighborhood meetings with law enforcement/code enforcement presentations
Key Projects
Project Purpose Expected Delivery Date
Establish specific events
and programs to engage the
community in strategies to be
safe and reduce crime
To educate the community on
safety measures Quarter 2
Develop and implement
community events
To promote engagement
between safety services
and the community
Quarter 4
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5. Community Engagement
Effective and deliberate community engagement that promotes meaningful connections to
increase trust and service delivery
Metrics
• Number of major community engagement campaigns and their levels of engagement
• Number of community partnerships
• Number of events and # of neighborhoods that host events
• Number of external survey respondents
• Number of projects that have an established community engagement plan
• Number of projects at each engagement level
• Number of Englewood employees participating in the Englewood Ambassadors program
• Number of Polco subscribers
Key Projects
Project Purpose Expected Delivery Date
Ensure that at least 75%
of city departments actively
participate in developing
and implementing a
community engagement
plan for each project
To encourage the use of
community engagement plans Quarter 4
Implement strategies and
guidelines plan for social
media
To build a positive digital
reputation and prioritize
outreach, information
dissemination and community
interaction
Quarter 2
Implement Ambassador
Program, including at least four
events throughout 2024
To better engage the community
by providing accurate
information and connection to
resources
Quarter 2
Implement Youth Advisory
Board, including the
production of the board’s
first annual report and
recruitment of board members
To engage the youth in the
community
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6. Neighborhood Equity
Promote, invest in and celebrate neighborhoods across the city
Metrics
• % of housing units within a half-mile of a park, a transit stop and a grocery store
Key Projects
Project Purpose Expected Delivery Date
Hold community events at a
variety of Englewood parks
To strengthen community
bonds and promote social
engagement within the
community
Quarter 4
PROJECT HIGHLIGHT
Implement Ambassador Program
Implement Ambassador Program, including at least four events throughout 2024
The Englewood Ambassadors are a group of approximately 20 dedicated city employees who
represent the City of Englewood at various community and neighborhood events, service projects,
and resident-frequented locations. Ambassadors work to answer questions about City initiatives,
connect with residents, and address their concerns. The role of ambassadors is crucial for
bridging the gap between the City of Englewood and its residents. Given that many residents have
minimal connections to the city or its staff, and staff members often face limited opportunities to
engage with the community, ambassadors play a vital role in fostering meaningful connections.
Addressing challenges such as suspicion and mistrust within the community, ambassadors serve
as liaisons to overcome these barriers. The primary goal is to ensure that accurate information
is readily available to residents and to instill trust in our organization, thereby strengthening the
relationship between the city and its community.
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A city that stewards its resources for the benefit of current and
future generations
In November 2020, staff met with city council to discuss defining sustainability, setting
sustainability goals and potentially adding additional projects into the sustainability section of
the strategic plan. In January 2021, council held a retreat and additional suggestions came out
of a sustainability break out session. The sustainability plan is a “plug-in-plan,” meaning that
while it functions as a stand-alone plan, it is also the sustainability section of the strategic plan.
SUSTAINABILITY
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Increase the use of organic fertilizer by 20% over the next five years
Over the next five years, limit the use of glyphosate in programmed park
areas and increase the use of organic fertilizer by 20%
Increase tree canopy on city-owned property
% reduction in paper use at the City
% of city employees engaged in sustainability (through participation in events and programs)
Percentage reduction in energy use in city-owned, commercial and residential buildings
How will we know we are succeeding?
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1. Built Environment and Infrastructure
Infrastructure that is built and/or operates in ways that eliminate or minimize harm to the
environment and increase the health and well-being of its occupants
Key Projects
Project Purpose Expected Delivery Date
Reduce carbon emissions from
city-owned residential and
commercial buildings
To improve the environmental
health of Englewood
Assist homeowners with the
removal of lead paint
To reduce community exposure
to lead paint Quarter 4
Implement improved park
design through park renovation
and park design
To provide access to engaging
outdoor environments
that contribute to overall
quality of life
Quarter 4
Projects in Development
Project Purpose
Evaluate financial model supporting
sustainability and infrastructure and
communicate necessary alternatives, if
applicable
To ensure the stability of the financing model
used for sustainability and infrastructure
Explore implementing specific chapters in the
green building code focusing on construction
and diversion waste
To reduce waste during construction projects
SUSTAINABILITY GOALS
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2. Water Protection
Protection of water resources, including rivers and streams
Metrics
• Percent increase of participants in the annual river and stream cleanup event
Key Projects
Project Purpose Expected Delivery Date
Implement strategies outlined
in 2023 Water Conservation
Plan
To promote water usage
reduction Quarter 4
Undertake a water usage
analysis of city facilities
To better understand quanitites
of water usage at city facilities Quarter 4
Include water sustainability
efforts and initiatives as part of
the Parks Master Plan
To ensure consideration of
water sustainability practices in
recommendations outlined in
the Parks Master Plan
Quarter 4
Complete sustainability key
performance indicators (KPI)
dashboard at South Platte Renew
To report on sustainability
performance Quarter 2
Projects in Development
Project Purpose
Consider xeriscaping in the public right of way To promote the reduction of water use in
maintaining the city’s rights of way
3. Waste and Recycling
Increase recycling and composting efforts and diversion of waste
Key Projects
Project Purpose Expected Delivery Date
Fully implement new model
of door to door pickup of
hazardous and electronic waste
To provide community
members with high quality
services to dispose of
hazardous waste and mitigate
improper disposal hazards
Quarter 4
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Implement public education
and outreach around waste
reduction
To decrease waste within
Englewood Quarter 4
Projects in Development
Project Purpose
Prepare for 2026 State of Colorado requirement
for producer responsibility program
To better understand the impacts of the program
and prepare Englewood for a smooth transition
Investigate composting programs and
communication strategies
To increase the accessibility and
use of composting practices
Explore a composting program at all city
facilities; track tonnage collected
To promote the reduction
of waste at city facilities
4. Sustainable Business and Green Workforce
A community that promotes sustainable business
practices and the advancement of the green workforce
Metrics
• Number of businesses enrolled in the green business program
Key Projects
Project Purpose Expected Delivery Date
Implement green business
program including outreach,
education, energy assessments,
waste assessments and policy
navigation
To encourage sustainable
practices in the business
community
Quarter 4
Provide assistance, through
grants and technical assistance,
to local businesses in meeting
state mandates, such as the ban
on single-use plastic bags and
the pending ban on polystyrene
containers
To mitigate potential negative
impacts of state mandates
on Englewood’s business
community
Quarter 4
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5. Air Quality Education
Improve public health outcomes through better air quality
Key Projects
Project Purpose Expected Delivery Date
On an annual basis, using data
collected from sensors located
in the City, review air quality
data and utilize data to assess
programmatic changes and
initiatives
To better understand
environmental health in
Englewood
Quarter 4
Provide education and outreach
around how to stay safe during
bad air quality days
To increase public awareness
and education on air quality Quarter 4
Distribute communication (one
page brochure on the City’s
website and social media posts)
around proper ventilation near
gas stoves
To promote education on safe
ventilation practices while
using gas stoves Quarter 1
Projects in Development
Project Purpose
Investigate education and outreach around bad
indoor air quality identification and prevention
To educate the community on potential health
hazards associated with poor air quality
6. Climate Action
A community that addresses current and future environmental, economic, and social climate
vulnerabilities through implementing climate adaptation and mitigation projects and practices
Metrics
• % of city employees engaged in sustainability (through participation in events and programs)
55STRATEGIC PLAN
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Key Projects
Project Purpose Expected Delivery Date
Implement climate change
mitigation and adaptation
strategies and projects,
especially in areas with
the highest climate change
vulnerability risk
To improve Englewood’s ability
to respond to climate events in
all areas of the city
Quarter 4
Fully implement Sustainability
Grant program to support
community-led
sustainability initiatives
To provide community
members with resources to
build capacity in
sustainability work
Quarter 4
7. Energy
Programs, policies and initiatives designed to encourage renewable, affordable and accessible energy
Metrics
• Percent of kWh from renewable energy used by city-owned buildings
• Number of homes receiving services and efficiency savings from the E3 projects
• Percentage reduction in energy use in city-owned, commercial and residential buildings
Key Projects
Project Purpose Expected Delivery Date
Work with the Colorado Energy
Office to conduct an Energy
Performance Audit on major
city facilities
To better understand how the
city can improve energy use
and efficiency
Quarter 3
Continue to provide grants to
low- and moderate-income
households of up to $8,000
with a homeowner’s match
of 20% for conservation and
energy efficiency upgrades, as
determined by an energy audit
To improve accessibility to
energy efficient sustainable
practices
Quarter 4
Create energy efficiency
outreach and education plan/
strategy around reaching
low-income areas to alleviate
energy burden
To promote accessibility to
energy efficient practices and
enhance overall community
resilience
Quarter 3
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Complete digester heating study
at South Platte Renew which
was identified as the highest
energy user in SPR’s 2023 Energy
Management Master Plan
To identify potential areas for
improvement related to energy
consumption
Quarter 3
Complete lighting audit to
convert all non-LEDs to LEDs at
all South Platte Renew buildings
To reduce energy consumption
and promote sustainability Quarter 2
Metrics
• Percent of waitlisted residential E3 program participants removed from waitlist
Projects in Development
Project Purpose
Develop strategies to increase solar
systems serving city properties
To increase availability and
use of renewable energy
Study the feasibility and cost of emission free heating
and water heating using heat-pump based systems
for all city-owned properties, including specifically
evaluating the new state grant programs for public
properties, as well as new financial incentives
available through the Inflation Reduction Act
To better understand funding opportunities
available to implement sustainable practices
for city-owned properties
Investigate ways to help renters benefit from
energy efficiency upgrades and retrofits
To ensure all community members have
access to the benefits of sustainable
practices
Explore reducing waitlist for residential E3 program by
supplementing CDBG funds with General Fund dollars
to the extent allowed by federal guidelines
To expand the availability
of program participation
8. Natural Environment
Protection of our natural environment
Key Projects
Project Purpose Expected Delivery
Date
Limit the use of pesticides
in parks and open spaces
To increase use of
sustainable alternatives Quarter 4
Implement a plan and secure
funding to increase tree canopy on
city-owned and private property
To improve access to shade throughout
the city and build resilience Quarter 4
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PROJECT HIGHLIGHT
On an annual basis, using data collected from sensors
located in the city, review air quality data and utilize
data to assess programmatic changes
The city is a member of the Regional Air Quality Council (RAQC), through which it tracks
air quality in the city. As a participate in the Love my Air program and the Colorado Local
Entity Air Network (CLEAN), the city is part of a regional network designed to improve
outdoor air quality by increasing air pollution awareness and expanding air quality
monitoring, which is done at locations throughout Englewood. The city also has monitors
in public facilities, such as the Englewood Recreation Center, with information on air
quality, which is also published on the sustainability page of the city’s website.
Conduct inventory of city property
and right-of-way where turf and
asphalt can be replaced with
native plants. Create a target for
areas that could be transitioned
from asphalts to native plant
To promote biodiversity, create
ecologically resilient urban
environments and contribute to
beautification efforts
Quarter 4
Continue exploration of tree
protection ordinance
To better understand options for
increasing tree canopy in Englewood Quarter 4
Complete native landscaping
assessment at South Platte Renew
administration building
To identify feasibility of
utilizing native plants Quarter 4
Metrics
• Increased tree canopy on city-owned property
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A city that provides satisfying opportunities for the vitality,
enrichment, welfare and happiness of the community
The City of Englewood has a history of providing a variety of opportunities for community
members to learn and thrive. From our parks to our two recreation centers to our library,
members of the Englewood community have many opportunities to recreate, learn and grow.
The city is committed to strengthening and growing these opportunities while continuing our
commitment to ensuring affordability and access of the community.
COMMUNITY WELLBEING
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MEASUREMENT
Englewood as a place to raise children
Englewood as a place to retire
Overall quality of parks and recreation opportunities
Recreational opportunities
Recreational programs or classes
Recreational centers or facilities
Overall health and wellness opportunities in Englewood
Overall opportunities for education, culture and the arts
Public library services
City parks
NOT experiencing housing cost stress
Availability of affordable quality housing
How will we know we are succeeding?
Other outcome metrics:
• Develop a program to ensure that nine year olds in Englewood are able to swim
2014
68%
68%
N/A
64%
79%
78%
69%
52%
83%
80%
66%
49%
2018
56%
56%
N/A
65%
74%
74%
66%
45%
79%
65%
59%
31%
2020
69%
54%
72%
60%
68%
70%
74%
76%
81%
67%
49%
26%
Comparison
to Benchmark
=
=
=
=
=
=
=
=
=
2022
59%
48%
68%
66%
75%
72%
64%
63%
80%
72%
N/A
21%
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COMMUNITY WELLBEING
GOALS
1. Homelessness Services and Mitigation
Programs, initiatives and coordination designed to help those experiencing homelessness
while mitigating the impact of homelessness on the larger community
Metrics
• Number of unhoused individuals that co-responders contacted and provided services to
Key Projects
PLUG IN PLAN- Determine whether the Tri-Cities Homelessness
Plan of Action should be extended past the three year period
Purpose: To promote the long-term sustainability
of the Tri-Cities Homelessness Plan of Action
Project Purpose
Partner with Bridge House to successfully open
the Tri-Cities Ready to Work location
To meet workforce development needs identified
in the Tri-Cities Homelessness Plan of Action
2. Parks and Recreation Facilities
Promote the maintenance, management and innovative modifications to the city’s
high-quality parks and recreation facilities
Key Projects
Project Purpose Expected Delivery
Date
Develop a maintenance
program at Broken Tee
To protect the environment and
sustain course conditions Quarter 4
Complete Bates Logan Park phase two
renovations including playground, basketball
court and irrigation system updates
To provide high-quality and
up to date park facilities to
community members
Quarter 4
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Prepare for a parks and
facilities bond in 2024
To address long-term needs and
enhance existing facilities Quarter 4
Complete the renovation at the
Englewood Recreation Center
To improve and update facilities
for community members
and users of the Englewood
Recreation Center
Quarter 3
3. Senior Services
Enhance services and programs for senior citizens focused on safety and security, reduction of
food insecurities, aging in place and housing
Key Projects
Project Purpose Expected Delivery
Date
Implement the programs identified in 2023
to continue or add to the current program
offerings (such as food security, nutrition,
personal safety, housing, cyber safety, aging
in place, financial and health)
To improve programming
offered to seniors Quarter 4
Identify action plan items to implement
throughout the year
To improve programming
offered to seniors Quarter 4
Conduct a survey of Malley Center users
To better understand
opinions of services provided
and identify survey gaps
Quarter 3
4. Affordable Housing
Explore and implement opportunities to increase affordable housing opportunities in Englewood
Key Projects
Project Purpose Expected Delivery Date
Implement Housing Outreach
Campaign throughout 2024
To provide the public with
information, updates and resources
related to affordable housing
Quarter 4
Support the work of the
Affordable Housing Task Force
and develop a report to Council
To develop a long term
housing strategy Quarter 4
Explore opportunities for funding
affordable housing programs,
including proposition 123
To identify funding streams for
affordable housing initiatives
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5. Lifelong Learning
Maintain current resources and support new development that add opportunities for all ages
to improve knowledge, skills, and competencies
Metrics
• Percent of items from circulation and collection on a monthly basis
• Number of participants enrolled in child care programs
• Number of outreach events conducted by library and recreation staff
Key Projects
Project Purpose Expected Delivery Date
Expand the Library of Things
(non-traditional item types)
in the library’s circulating
collection, including
educational enrichment kits
and board games
To promote the library as an
information hub and “Library of
Things”
Quarter 4
Refresh storytime bins
To ensure materials are up to
date and match patron needs
and expectations
Quarter 4
PLUG IN PLAN- Develop a library strategic plan
Purpose: To provide long-term visioning for the library’s role as an information hub
Expected Delivery Date: Quarter 4
Projects in Development
Project Purpose
Explore partnership opportunities with
Englewood Public Schools for additional
programming
To create economies of scale by partnering with
the Englewood Public Schools
Explore partnership with Englewood Public
Schools to provide students with an Englewood
Public Library card
To increase engagement between young
community members and the library
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6. Neighborhood Aesthetics
Promote and encourage beautification, cleanliness, and code compliance in the neighborhoods
Metrics
• Percent of code violations corrected after notice of violation by the code enforcement team
Key Projects
Project Purpose
Explore grant and other funding opportunities
that focus on neighborhood beautification
To continue to improve visual appeal
throughout Englewood
7. Physical and Mental Health
Offer formal, informal, active and passive opportunities for members of the community to
focus on their whole health and personal wellbeing
Metrics
• Monthly and annual registration numbers for Englewood Recreation Center and Malley Rec Center
• Number of unique visits to Pirates Cove during the season (May-September)
• Tee time utilization: rounds played compared to rounds available
• Number of free social passes given out
• Number of junior passes (called ‘child’ pass 3-17yr)
• Number of teens and tweens participating in programs
• Permitting/programming of open space
Key Projects
Project Purpose Expected Delivery
Date
Promote existing personal wellbeing
programming at the Library
and recreation centers through
programming such as reading and yoga
programs
To utilize the Library to promote
wellbeing opportunities for
community members
Quarter 4
Creation of a mini library at the
Malley Center and shared library/
recreation center calendars to expand
partnerships between recreation
centers and the library on personal
wellbeing programs
To expand partnerships
between recreation centers
and the library on personal
wellbeing programs
Quarter 4
Implement a plan to provide third and
fourth grade students with free swim
lessons
To promote water safety
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8. Placemaking
A collaborative approach to planning, designing and creative use of public spaces
Key Projects
Project Purpose Expected Delivery Date
Implement the
recommendations of the
Wayfinding and Placemaking
Master Plan
To improve accessibility to and
engagement with different
areas of the city
Quarter 4
Build and install all primary
elements as identified in the
Wayfinding and Placemaking
Masterplan
To improve wayfinding and
access Quarter 4
Partner with the Englewood
Downtown Development
Authority on beautification and
placemaking
To improve beautification and
placemaking Quarter 4
Implement a banner program
for south of Hampden on
Broadway
To promote community
events and other engagement
opportunities
Quarter 2
Build and install community
message boards
To promote community
events and other engagement
opportunities
Quarter 1
Develop a budget of funds
currently dedicated to
placemaking initiatives and
explore additional funding
needs and opportunities
To ensure funding is dedicated
to support placemaking
initiatives
Quarter 4
Projects in Development
Project Purpose
Develop strategies to incentivize private
beautification projects (such as the
neighborhood grant program)
To improve and promote beautification
efforts across the city
66 STRATEGIC PLAN
Page 291 of 333
9. Arts and Culture
Support initiatives and programs to encourage public arts and culture
Key Projects
Project Purpose Expected Delivery Date
Design and install public
art in medians, parks and
streetscapes along major
corridors and consider adding
a project identifying locations
for murals throughout the city,
including privately-owned
murals on commercial buildings
To promote public art
throughout the city Quarter 4
In partnership with the library,
create and share digital and
printed walking, biking and
driving tours
To promote local history Quarter 3
In partnership with Parks,
Recreation, Library, and Golf,
promote art through creating
and promoting digital and
printed walking, biking and
driving tours
To promote local art Quarter 4
10. Community-Wide Identity
Fostering a community-wide identity through continuation of programs, including the Made in
Englewood and Uniquely Englewood campaigns
Key Projects
Project Purpose Expected Delivery Date
Utilize data from past
Englewood Block parties to
consider future improvements
To utilize data to consider
improvements to enhance the
experience for attendees Quarter 3
Implement the Made in
Englewood and Uniquely
Englewood Campaigns
To promote products made in
and unique to Englewood
67STRATEGIC PLAN
Page 292 of 333
PROJECT HIGHLIGHT
Implement the Made in Englewood Campaign
Made In Englewood is a campaign designed to showcase the unique strengths and
assets of Englewood, Colorado. The campaign has several key goals, including
recognizing the community’s rich industrial history, innovative spirit, creative talent,
and entrepreneurial drive. Englewood has a long and proud history of industry, with
many successful businesses and manufacturers calling the area home. The Made In
Englewood campaign aims to celebrate this heritage and highlight the many skilled
workers and companies that have contributed to the city’s success. This campaign also
recognizes the vital role that entrepreneurs play in driving economic growth and job
creation in Englewood. By highlighting local businesses and supporting entrepreneurs,
the Made In Englewood campaign aims to help build a thriving and sustainable
economy in the area.
68 STRATEGIC PLAN
Page 293 of 333
While goals tie to one of the seven outcome areas, many overlap
into other areas of the plan. This chart shows how goals tie into
other sections of the strategic plan
CONNECTIONS TO OTHER
OUTCOME AREAS
Outcome Goal Project
Connection
to Other
Outcome Areas
Connection to
Other Goal Areas
Infrastructure
Sustainable
Infrastructure
Funding
Continue to apply for
Arapahoe County Open
Space grants
Sustainability Natural
Environment
Infrastructure
Sustainable
Infrastructure
Funding
Develop and implement, if
approved, Broken Tee (golf)
financial plan
Community
Wellbeing
Parks and
Recreation
Facilities
Infrastructure
Sustainable
Infrastructure
Funding
Utilize Xcel grants for
electric vehicle (EV)
charging stations
Sustainability Energy
Infrastructure Effectively
Manage Assets
Implement replacement of
asset management software
in Utilities and SPR
Governance Tools and
Technology
Infrastructure Effectively
Manage Assets
Implement asset
management software for
Parks, Public Works, and
Facilities
Governance Tools and
Technology
Infrastructure
Drinking Water
Infrastructure
Resiliency
Install meters to eliminate
flat rate accounts Governance Revenue and
Finance
69STRATEGIC PLAN
Page 294 of 333
Economy
Commercial
Corridor
Vibrancy
Execute intergovernmental
agreement (IGA) with
RTS, and contract with MV
Transportation to include
improvements such as
expansion of hours and days
of service and vehicle types
Transportation
Connected
and Clean
Transportation
Economy Business
Climate
Post consistent stories
and make updates to
Englewoodinvests.com
including explorations of a
possible rebrand
Community
Engagement Communications
Community
Wellbeing
Homelessness
Services and
Mitigation
Partner with Bridge House
to successfully open the
Tri-Cities Ready to Work
location
Economy Workforce
Development
Community
Wellbeing
Parks and
Recreation
Facilities
Prepare for parks and
facilities bond in 2024 Infrastructure
Sustainable
Infrastructure
Financing
70 STRATEGIC PLAN
Page 295 of 333
Strategic plan updates will be posted on a quarterly basis
to the city’s Strategic Plan website:
englewoodco.gov/strategicplan
STRATEGIC PLAN REPORTING
71STRATEGIC PLAN
Page 296 of 333
CONTACT US
1000 Englewood Parkway
Englewood, CO 80110
303-762-2300
englewoodco.gov
Page 297 of 333
COUNCIL COMMUNICATION
TO: Mayor and Council
FROM: Tamara Niles
DEPARTMENT: City Attorney's Office
DATE: July 22, 2024
SUBJECT:
Revisions to Council Policies regarding Public Comment, Other
Matters
DESCRIPTION:
Amendments to Council Policies, as directed by City Council at its March 11 study session and
April 15 regular meeting
RECOMMENDATION:
Consider amending Council Policies manual by motion
PREVIOUS COUNCIL ACTION:
March 11, 2024: Study Session to discuss public comment amendments to Council
Policies manual
April 15, 2024: City Council meeting to discuss amendments to Council Policies
Council Request from Council Member Prange re online public comment
SUMMARY:
At least annually, City Council reviews and considers updates to its City Council policies. On
March 11, 2024, City Council held a study session specifically to discuss revising its public
comment policies. This agenda item formally implements by motion those changes receiving
consensus approval at the study session, and to consider additional revisions to the Council
policies manual identified by staff as detailed below.
After discussion at the April 15, 2024 meeting, the proposal to eliminate online public comment
has been removed.
To that end, the proposed substantive revisions to Council policies are as follows:
PUBLIC COMMENT
Limit public comment to three minutes per speaker, and 60 minutes total
Start public comment clock when speaker starts speaking, unless Mayor states
otherwise
Prioritize speakers based on order of sign-up, but if spoke in last 90 days, placed at
bottom of the list of speakers (and note that if time does not allow all to speak, then can
submit written comment or sign up for next meeting)
No electronic materials (such as presentation, photos, video) may be shown during
public comment
Page 298 of 333
Clarifies that speakers shall provide first name and last name, and address/cross
streets/city of residence if outside of Englewood; no one shall be allowed to speak if they
refuse to provide
No one may give City Council anything during public comment, except written materials
OTHER UPDATES
Incorporate by reference Municipal Code regarding Regular meetings and meeting
holiday schedule, to eliminate conflicting detail (p. 6)
Clarify that Council Members may waive, for themselves, written notice of a special
meeting (p. 7)
Clarify that no person may disrupt a meeting in any way, not just through boo, clap, yell,
speak (p. 11)
Requires cameras/recording in camera alcove at back of Council chambers to eliminate
distractions, tripping hazards, unobstructed views (p. 12)
Formalize current procedure for meeting cancellation/rescheduling, such that study
sessions and special meeting are cancelled by announcement, or notifying Council and
posting notice; and a Regular Meeting through a Resolution if feasible (p. 13)
Amendment to grant applications policy to clarify that annual grants for which the City
has previously applied for and received does not require prior City Council approval for
applications; grant applications policy raised to $125,000 to mirror new contract approval
thresholds (p. 25)
Clarify that Council Members may obtain City insurance, if policies allow (p. 15)
A red-line version of the Council policies manual showing these revisions is attached.
COUNCIL ACTION REQUESTED:
Consider revisions to Council Policies manual, and approve revisions by Motion
FINANCIAL IMPLICATIONS:
None anticipated
ATTACHMENTS:
Powerpoint
Red-line version of Council Policies Manual, showing proposed revisions
Page 299 of 333
Council Policy Updates
Presented By
Tamara Niles, City Attorney
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Background
•City Council has policy manual to guide members and staff on various matters not
delineated in Charter or Municipal Code
•City Council requested City staff propose various amendments, and City staff
independently identified proposed amendments
•City Council discussed revisions to public comment policies on March 11 study session,
and majority consensus direction provided to staff for policy revisions
•Council Policies are adopted by Motion approved by a Council majority present
•Changes to public comment policies also require change to EMC 1-5-2-9, through
separate ordinance
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Public Comment: Addressing City Council
•Limit to three minutes per speaker, 60 minutes total
•Start clock when start speaking
•Speak in order of sign-up, unless spoke in last 90 days
•No A/V, electronic materials
•Require first name and last name
•Provide basis for requiring name and location; clarifying will not be
allowed to speak if refuse
•Clarify that only written materials (and nothing else) may be
provided to Council by a speaker
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Recording During Meetings
•Distractions: flash photography; audience speaking into camera;
cameras/recorders set up/removed during City Council business
•Equipment blocks staff/meeting attendee views
•Equipment/cords create tripping hazards
•Alcove in back of Council chambers designed for private cameras
and video recorders
•Proposed revision prohibits flash photography, and requires private
cameras and video recorders only allowed in the Council Chambers
alcove constructed for this purpose
•Exception: Immediately after a Council recognition
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Clarification to Align with Practice
•Eliminate conflict between Municipal Code and policies regarding
Council meeting holiday schedule
•Clarify that Council Members may waive, for themselves, written notice
of a special meeting
•Clarify that no person may disrupt a meeting in any way, not just
through boo, clap, yell, speak
•Formalize current procedure for meeting cancellation/rescheduling, such
that study sessions and special meetings are cancelled by
announcement, or notifying Council and posting notice; and a Regular
Meeting through a Resolution if feasible
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Changes from last presentation:
•New clarifications to align with current practice:
•Clarify that regular annual City grant applications don’t require prior Council
approval
•Clarify that City Council members may receive City insurance benefits if allowed
under City insurance policies
•Public comment, to align with April 15 Council discussion:
•Removed proposal to eliminate online public comment
•Start clock when start speaking, not when Mayor calls name
•Eliminate A/V materials option—limit public comment to comment only
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Questions?
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City of Englewood
City Council Policies
202320
24
CITY OF ENGLEWOOD | 1000 Englewood Pkwy, Englewood, CO 80110
Approved 11‐6‐2023INSERT
Page 307 of 333
City of Englewood/Council Policy and Procedures Page 1 | 26
TABLE OF CONTENTS Page #
I. Establishment of City Council Policies 4
Establishment 4
Amendment 4
Suspension of Rules 4
II. Officers and Employees 4
Presiding Officer 4
Mayor 4
Mayor Pro Tem 5
Temporary Chairperson 5
Officers and Employees to Attend City Council Meetings 5
City Manager 5
City Attorney 5
City Clerk 5
Department Directors/Employees 5
III. Meetings 6
Order of Business 6
Meetings – Open to the public 6
Distribution of Agenda and Agenda Packet 7
Minutes of the Meeting 7
Roll Call 7
Quorum 7
Summary of Minutes 7
Consent Agenda 8
Ordinances, Resolutions, Motions 8
Preliminary Matters 8
Ordinances 8
Emergency Ordinances 9
Resolutions 9
Motions 9
Addressing City Council 9
Verbal Communications 9
Scheduled Public Comment 10
Unscheduled Public Comment 10
Written Communication 10
Off-agenda Topics 10
Manner of Addressing Council/Time Limit 10
Public Hearing 11
Voting 11
IV. Policy Regarding Rules of Decorum 11
General 11
Seating Arrangement 11
Personal Privilege 12
Excusal during Meeting 12
Obtaining the Floor/Recognition by Chairperson 12
Page 308 of 333
City of Englewood/Council Policy and Procedures Page 2 | 26
Interruptions 12
Dissents and Protests 12
Study Session Policy 12
Provide Material in Advance 12
City Council and Citizen Requests 13
City Council Communications 13
Direction by Consensus 13
Garrett Rule 13
Woodward Rule 13
Public Meeting Policy 13
Agenda Materials 13
Burns Rule 13
Consent Agenda Protocols 13
Debate Decorum 13
Be Gracious and Respectful at all Times 13
Remain Silent 13
Interpersonal Behavior 14
Be Attentive 14
Take Time to Negotiate 14
Personality Conflicts 14
Use of Electronic Devices 14
V. Discretionary Funds and Benefits 14
Allocation 14
Limitation on out-of-state travel 14
Publications/Printed Materials 14
Membership Dues 14
Meals 14
Computer Supplies/Technology 14
City Issued Credit Cards and Receipts 15
Reimbursements 15
Fair Campaign Practices Act 15
Charitable Contributions 15
Constituency Communication 15
Blackout Period 16
Postage Costs– Mass Mailings 16
Holiday Greetings prohibited 16
Pre-stamped envelopes 16
VI. Travel 16
Approval 16
Documentation 16
Fiscal Responsibility 16
Reconciliation of Prior Travel 16
Monitoring Policy 16
Publication of Expenditures 16
Out-of-State Travel 16
Expense Repayment 16
Page 309 of 333
City of Englewood/Council Policy and Procedures Page 3 | 26
VII. Communications Policy 17
Private E-mail Service 17
Official Custodian 17
CORA Statement 17
E-mail Communications 17
Retention Policies Applicable to E-mail Communications 18
E-mail Management Policy 18
VIII. City Council Vacancies 18
Resignation of a City Council Seat 18
Vacancies 18
Vacancy created by Mayor 19
Date of mandatory vacation of office 19
Procedure for selecting a successor 19
Term of Successor 19
Multiple Vacancies 19
IX. Electronic Participation 19
Purpose 19
Statement of Policy 20
Procedures 20
Quorum 20
Chairperson 20
Executive Session 20
X. Personnel 21
Annual Evaluation of City Officers 21
Annual Wage Adjustment 21
Timeline/Procedure 21
Meeting with City Officer 21
Municipal Court Judge/Municipal Court Budgetary Issues 21
XI. Agenda Setting 21
Mayor/City Manager meeting 21
City Manager: Authority to set agenda items 21
City Council Members: Authority to set agenda items 22
Proclamations 22
XII. Admonition and Censure of Council Members 23
Policy of Legal Compliance 23
Authorized Actions of City Council 23
Public Censure 24
Page 310 of 333
City of Englewood/Council Policy and Procedures Page 4 | 26
I. ESTABLISHMENT OF CITY COUNCIL POLICY AND PROCEDURE
A. Establishment. The City Council shall adopt a Policy Manual. Adoption of Council policy shall
be by Motion in public session and shall thereafter be included in a Council Policy Manual.
B. Amendment. These rules may be amended or new rules adopted by majority vote of all members of
the City Council. It is preferred that any such amendment(s) shall be submitted in writing at the
preceding regular meeting and shall be placed on the agenda of the City Council. Any change to
Council Policy shall be accomplished in the same fashion as a new policy.
C. Suspension of Rules. Any provision of these rules not governed by the City Charter or City Code may
be temporarily suspended, amended, or changed at any meeting of the City Council by a majority vote
of all members of the City Council. The vote on any such suspension shall be taken by ayes and nays
and entered in the record.
Resolution No. 48, Series of 1990
II. OFFICERS AND EMPLOYEES
A. The Presiding Officer.
1. Mayor.
a. Charter § 24. After each general municipal election, the City Council shall elect from their
own number a Mayor who will be the presiding officer entitled to vote. The Mayor shall
have no veto power and shall serve at the will of the City Council. The Mayor shall be
recognized as head of the City Government for all ceremonial purposes and shall execute
and authenticate legal instruments requiring their signature as such official.
b. Term. A Mayor shall serve for two years unless removed by action of a majority of the
City Council.
c. Election Procedure. The presiding officer of the City Council shall be the Mayor who shall
be elected by majority vote of the members of the City Council. Generally, such election
shall take place at the swearing-in and seating of a newly-elected Council after each general
municipal election, or following an action to remove the Mayor, or after a Mayor should
resign from such position, or as needed.
d. Duties and Authority.
1) Rules of Procedure and Decorum. The presiding officer shall preserve strict order
and decorum at all regular and special meetings of the City Council. The presiding
officer shall conduct the meetings in conformance with the adopted Rules of
Procedure.
2) Duties. The Mayor shall call every meeting of the City Council to order. The
Mayor shall, in conformance with the adopted Rules of Procedure, state every
question coming before the City Council, announce the decision of the City
Council on all subjects, and decide all questions of order, subject to the adopted
Rules of Procedure.
3) Appointments by the Mayor. Except when otherwise provided by State law,
nominations to boards/commissions/committees shall be by general consensus of
the body. An action to approve and accept such nomination by regular motion or
resolution shall be placed on the agenda for the next regular meeting and approved
Page 311 of 333
City of Englewood/Council Policy and Procedures Page 5 | 26
by majority vote of the body present. The effective date of such appointment shall
be as provided by law, or as determined by action of the City Council.
4) Voting. The Mayor shall vote on all questions, their name being called last in roll-
call votes.
5) Communications. The Mayor shall supply copies of all mailings/communications
sent on behalf of the City or City Council to the City Council for informational
purposes and comment prior to mailing or publicizing such
mailings/communications. The City Manager or Mayor or City Council may
designate staff to compose or prepare letters sent on behalf of the City over the
mayor's signature.
2. Mayor Pro Tem.
a. Election. The Mayor Pro Tem shall be elected by the members of the City Council at the
swearing-in and seating of a newly-elected Council after each general municipal election,
or as needed.
b. Authority. The Mayor Pro Tem shall serve as Mayor during the absence or disability of the
Mayor and, in case of a vacancy in the office of the Mayor, pending a selection of a new
Mayor.
c. Duties. While serving in the capacity of Mayor, the Mayor Pro Tem shall have all powers
of the Mayor, including signing all ordinances and contracts approved at any meeting over
which the Mayor Pro Tem did preside.
3. Temporary Chairperson. In the absence of the Mayor and Mayor Pro Tem, the City Clerk or Deputy
City Clerk shall call the City Council to order, whereupon a temporary chairperson shall be elected
by the members of the City Council. Such temporary chairperson shall serve as presiding officer
of the City Council until the arrival of the Mayor or the Mayor Pro Tem, at which time the
temporary chairperson shall relinquish the chair upon the conclusion of the business immediately
before the City Council. When necessary, the temporary chairperson shall serve until the election
of a new Mayor and Mayor Pro Tem.
B. Officers and Employees to Attend City Council Meetings.
1. City Manager. The City Manager, or the Manager’s designated representative, shall attend all
meetings of the City Council posted in accordance with the Colorado Open Meetings Law, unless
excused by the City Council. The Manager shall carry out all duties as set forth by Charter, and
within the established job description. The Manager may make recommendations to the City
Council upon any matter requiring action of the City Council, and may take part in discussions on
all matters concerning the welfare of the City.
2. City Attorney. The City Attorney, or the Attorney’s designated representative, shall attend all
meetings of the City Council posted in accordance with the Colorado Open Meetings Law, except
the City Attorney may be excused by the City Council from study sessions where no official
business of the City is anticipated to occur, including meetings with elected State or Federal
representatives, interviews for volunteer positions, and similar meetings. The City Attorney is the
legal representative of the City, and advises the City Council and City Officials in matters related
to their official duties and powers.
3. City Clerk. The City Clerk is the clerk of the City Council. The City Clerk, or the Clerk’s designee,
shall attend all meetings of the City Council, unless excused by the City Council. The City Clerk
shall be responsible for providing agenda packets to members of the City Council, provide draft
minutes to the members of the City Council the Thursday before such minutes are to be approved,
assisting the Mayor with monitoring parliamentary matters, taking and announcing the vote upon
all actions of the City Council, keeping the minutes of the meeting, and such other and further
duties in the meeting as may be ordered by the Mayor, City Manager or City Council.
Page 312 of 333
City of Englewood/Council Policy and Procedures Page 6 | 26
4. Department Directors/Employees. Department directors, city officers, or any employee of the City,
when requested by the City Manager, shall attend any regular or special meeting, or study session,
and confer with the City Council on matters relating to the business of the City. In conformance
with Charter §32, officers and employees reporting to the City Manager shall not interact with the
presiding officer, unless the presiding officer or the City Manager specifically authorizes direct
interaction.
III. MEETINGS
A. Order of Business. The agenda of the City Council shall be as follows except where otherwise decided
by a majority vote of City Council members present at said meeting:
1. Call to order.
2. Pledge of Allegiance.
3. Roll Call.
4. Consideration of minutes of previous session.
5. Recognition of Scheduled Public Comment.
6. Recognition of Unscheduled-Public Comment
7. Communications Proclamations and Appointments.
8. Consent Agenda items.
9. Public Hearing items.
10. Ordinances, Resolutions and Motions.
11. General Discussion: (the order of the following at discretion of Mayor)
a. Mayor’s Choice.
b. Council Member's Choice.
12. City Manager's report.
13. City Attorney's report (if requested by City Attorney).
14. Adjournment
B. Meetings - open to public. All meetings of a quorum or three or more members of any local public
body, whichever is fewer, at which any public business is discussed, or at which any formal action may
be taken are declared to be public meetings open to the public.
1. "Meeting" means any kind of gathering, convened to discuss public business, in person, by
telephone, electronically, or by other means of communication. See C.R.S. 24-6-402.
2. "Local public body" means any board, committee, commission, authority, or other advisory, policy-
making, rule-making, or formally constituted body of any political subdivision of the state and any
public or private entity to which a political subdivision, or an official thereof, has delegated a
governmental decision-making function but does not include persons on the administrative staff of
the local public body.
3. Regular Meeting. Regular meetings of the City Council shall be held in the City Hall on the
first and third Mondays of each month at the time designed by City Council, or at such other
time and day as the City Council may, from time to time, designate; provided, however, that
when the day fixed for any regular meeting falls upon a day designated by the City Council or
law as a local, legal, or national holiday, such meeting shall be held at the same hour on the
next succeeding day not a holiday. as established by EMC § 1-5-2-1.
4. Special meetings. Special meetings of the City Council may be called in the manner and at the
time provided for by Bob’s Rules of Order, the rules of procedure of the City Council, and
applicable Municipal Code.
a. Authority to Convene. The Mayor shall call special meetings of the City Council
whenever in the Mayor’s opinion the public business may require it, or at the express
Page 313 of 333
City of Englewood/Council Policy and Procedures Page 7 | 26
written request of any three (3) members of the City Council.
b. Notice. Whenever a special meeting shall be called, a summons or a notice in writing
signed by the Mayor or City Manager shall be served upon each member of the City
Council, either in person, or by both telephone and e-mail, or by notice left at their
place of residence, stating the date and hour of the meeting and the purpose for which
such meeting is called, and no business shall be transacted except such as is stated in
the notice. Members of the City Council may notify the City Clerk of their preferred
method of notice. Notice of a special City Council meeting may be announced by the
Mayor at any regular City Council meeting and when so announced, a written notice
shall not be required. Notice of a special City Council meeting, whether written or oral,
shall be served upon each Council Member at least twenty-four (24) hours before the
special meeting is to be held; except that any Council Member may waive this notice
requirement for themselves and if, after diligent effort is made to give notice of any
such meeting to all members of the City Council, notice of the same cannot be given
due to an inability to locate any member, a majority of the City Council may waive
notice of a special City Council meeting in writing or by affirmative vote at the special
meeting and such waiver shall be specifically noted in the minutes of the meeting.
Notice may be waived by the entire membership of the City Council in any case.
5. Executive Session. The City Council may call an executive session in conformance with C.R.S.
24-6-402.
C. Distribution of Agenda and Agenda Packets. On the Thursday preceding a regular City Council
meeting, or at such other day as the City Manager shall determine, the City Manager will make available
to each Council Member an agenda showing the order of business and indicating the public hearings to
be anticipated as a result of previous action of the City Council, planning or other commissions. Also
listed will be ordinances for first or second reading, petitions previously presented to the Clerk’s office
and a list of the reports of special committees, the City Manager or City Attorney. The City Clerk shall
make agenda packets available to members of the City Council in electronic format by 5:00 p.m. on the
Thursday prior to any scheduled meeting of the City Council. Upon request by any Council Member,
printed materials will be made available at the same time, or as soon thereafter as practicable.
1. Rita Rule – All Council Members shall receive the same information at the same time in the Council
Packet.
D. Minutes of the Meeting. Minutes of the meeting shall be action minutes. In conformance with the
adopted Rules of Procedure, the Clerk may be directed by the Mayor to enter a synopsis in the minutes
of the discussion on any question coming regularly before the City Council. A City Council Member
may request, through the presiding officer, the privilege of having an abstract of their statement on any
subject under consideration by the City Council entered in the minutes.
E. Roll Call. Before proceeding with the business of the City Council, the City Clerk, or their
deputydesignee, shall call the roll of the members, and the names of those present shall be entered in
the minutes. The time at which any member joins or leaves a meeting after it has convened shall also
be noted within the minutes.
F. Quorum. Pursuant to City Charter, five (5) members of the City Council shall constitute a quorum at
any regular or special meeting of the City Council. In the absence of a quorum, the presiding officer
may, or at the instance of any three (3) members present, shall, compel the attendance of absent
members.
Page 314 of 333
City of Englewood/Council Policy and Procedures Page 8 | 26
G. Summary of Minutes. At each meeting it shall be asked by the presiding officer if there are objections
or are corrections to be made to the summary of minutes of the preceding meeting as published. If there
are no objections, the summary of minutes shall be approved.
G.
H. Consent Agenda. The consent agenda is a tool used to streamline City Council meeting procedures
by collecting and grouping routine, noncontroversial topics into a single agenda item that can be
discussed and passed with a single motion and vote.
I. Ordinances, Resolution, and Motions. The City Council shall act only by ordinance, resolution or
motion. All legislative enactments must be in the form of ordinances, all other procedures may be in
the form of resolutions or motions. All ordinances and resolutions shall be confined to one subject,
except in case of repealing ordinances, and the ordinances making appropriations shall be confined
to the subject of appropriations.
1. Preliminary Matters.
a. Sponsorship. All ordinances and resolutions shall be introduced to the City Council in
printed or written form, either electronically or hard copy.
b. Attorney Review. All proposed ordinances shall be reviewed by the City Attorney’s
Office and bear the certification of the City Attorney that such document is in correct
form.
c. City Manager. The City Manager shall attach to each proposed ordinance a brief digest
of the provision thereof and where it is proposed to amend an existing ordinance (if
applicable). Said digest shall indicate the change sought to be made and shall also show
the name of the department or party at whose request the proposed ordinance was
prepared.
2. Ordinances. Ordinances are used primarily for legislative actions. In addition, by City Charter,
certain agreements and certain budgetary matters must be approved by ordinance.
a. First reading. At first reading a proposed ordinance is referred to as a “Council Bill.” At
second and subsequent readings it is referred to as a “bill for an ordinance.”
b. Introduction. A Council Bill may be introduced at any regular meeting, or by petition of
the people as provided by the City Charter.
c. Sponsor. If a Council Member has requested a Council Bill for an ordinance that person’s
name should appear on the ordinance as the sponsor of the Council Bill.
d. Action. At the first reading, the Council Bill will have a previously assigned Council Bill
number on the document. After a Council Bill is presented to the City Council, it becomes
an official document which must be acted upon through approval, failure to approve,
tabling, etc.
e. Amendment. After introduction and prior to voting upon approval of the Council Bill,
the Council Bill may be amended by majority vote of the City Council. A motion must
be made to amend the ordinance with the specifics of the amendment identified and stated
in the motion.
f. Voting. Every ordinance shall require an affirmative vote of the majority of all members
of the City Council for approval, even when all members of the City Council are not present
at such meeting.
g. Motion Form. Ordinances are always dealt with in the positive, therefore the action is
always a “motion to approve." The motion is never made to disapprove.
h. Publication. Upon approval, the Council Bill as adopted shall be published in full on the
City’s official website, and staff may publish by title at other locations, including in the
City’s legal newspaper. Manuals, Municipal Code, contracts, and other documents
approved by reference in any Council Bill may be published in full on the City’s official
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website; such documents shall be available at the City Clerk’s office and in the City
Council meeting agenda packet when the Council Bill was adopted.
i. Public Hearing. The City Council may set a day and hour at which the City Council, or
a committee of the City Council, shall hold an administrative public hearing thereon.
1) Kells Rule - Second reading of an ordinance shall not be heard on the same
evening as a public hearing.
j. Bill for Ordinance. A bill for an ordinance shall be presented for approval at one
additional meeting of the City Council, which meeting must be held no earlier than seven
days after publication of the Council Bill.
k. Second Consideration. Publication dates and notice requirements may dictate that a bill for
an ordinance not come back at the next meeting of City Council.
l. Second Reading Procedure. Generally, the bill for an ordinance is presented for second
reading under the Consent Agenda. All items previously approved may be approved in a
batch, or they may be removed from the Consent Agenda. Ordinances approved under the
Consent Agenda are automatically assigned a number by the City Attorney’s Office and/or
City Clerk and are not individually read by title.
m. Consent Agenda Removal. Removal from the consent agenda does not require a motion or
vote. Those items removed are considered, individually, after all other consent agenda
items have been approved. The procedure for acting upon items removed from the consent
agenda should be to deal with the items in the same order as they appear on the agenda,
each to be debated and voted upon separately.
n. Voting After Consent Agenda Removal. Any bill for an ordinance removed from the
consent agenda is procedurally acted upon in the same manner as the initial approval
procedure.
o. Amendment on Second Reading. The City Council may amend a bill for an ordinance.
Approving an amended bill for an ordinance requires the amended bill be treated the
same as a Council Bill, requiring re-publication and an additional consideration by the
City Council as a bill for an ordinance.
p. Approval Twice. Each ordinance of the City must be presented to the City Council and
approved in the same form twice, regardless of the number of times a bill for ordinance
is amended.
q. Second Publication. After the second action to approve, an ordinance shall again be
published, by reference or in full at the discretion of the City Council, and such
publication shall be made by publishing on the City’s official website or by publication in
the newspaper designated by the City Council as the City’s official newspaper, or both.
Manuals, Municipal Code, contracts, and other documents approved by reference in any
Council Bill may be published in full on the City’s official website; such documents shall be
available at the City Clerk’s office and in the City Council meeting agenda packet when the
ordinance was adopted.
r. Summary Publication. Any publication by reference shall contain a summary of the
subject matter of the ordinance and a notice that copies of the ordinance are available at
the office of the City Clerk.
s. Referendum. The referendum period shall apply to all ordinances passed by the City
Council, except ordinances making the tax levy, the annual appropriation ordinance, or
the ordering of improvements initiated by petition and to be paid for in whole or part by
special assessments.
t. Effective Date. Except in cases of a filed referendum, all ordinances shall take effect
thirty days after publication following final passage.
3. Emergency Ordinances. Emergency ordinances necessary for the immediate preservation of public
property, health, peace or safety, must be approved in accordance with City Charter § 41.
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4. Resolutions. Resolutions are used for formal approval of non-legislative measures. A resolution
is passed upon approval by a majority of the quorum present at the meeting.
5. Motions. Motions are the most common form of official action by the City Council. Motions shall
be carried out in conformance with Bob’s Rules of Order as adopted by the City Council and in
conformance with Charter § 27. Unless otherwise dictated by applicable law or procedure, a motion
is passed upon approval by a majority of the quorum present at the meeting.
J. Addressing the City Council, EMC § 1-5-2-9.
1. Verbal Communications. Formal verbal communications to the City Council as a body are allowed
only at those times provided in the Agenda of a regular meeting, including public comment and
public hearings. Interested parties may address the City Council by verbal communications on any
matter concerning the City’s business. Speakers should not expect an immediate response. Issues
raised may be referred to City staff for follow-up and reported back to the City Council.
a. Public comment on a meeting Agenda is limited to no more than three minutes per
person, and no more than 60 minutes total. The speaker clock shall begin immediately
when the individual begins speaking, unless the presiding officer directs otherwise.
Speakers shall be given an opportunity to speak in the order they signed up to speak,
except that anyone speaking at public comment in the preceding 90 days shall be placed
on the bottom of the speaker list.
b. Scheduled Signing up for Public Comment. Any private individualperson may sign up
for public comment starting the day after the prior Regular Meeting until Wednesday at
5:00 p.m. prior to the next Regular Meeting, who desires to appear before the City
Council on any matter other than the subject of a public hearing on the same agenda may
be scheduled to appear by advising the City Manager (or their designee) of such request
not later than 5:00 p.m. the Wednesday preceding the next regular meeting. Those that
wish to speak also may sign up in person immediately prior to the start of a Regular
Meeting.
a.c. No electronic materials, such as a presentation, photos, or video, may be presented or
shown by a speaker during public comment. Future meetings may not be scheduled in
advance. Scheduled public speakers shall be given up to five minutes to present to the
City Council.
b. Unscheduled Public Comment. Any person who did not make a request to address the
City Council as a scheduled speaker the week prior to such regular meeting who desires to
address the City Council on any matter other than the subject of a public hearing on the
same agenda as an unscheduled speaker shall first secure the permission of the presiding
officer to do so. Unscheduled speakers shall be limited to three minutes.
Note: The time available for unscheduled public comment may be limited to assure the
matters included in the agenda, upon which the public has been notified action is to be
considered, are completed. If unscheduled public comment time is limited, the time
available for unscheduled public comment shall be allotted in accordance with the order in
which individuals signed the list requesting to be an unscheduled speaker.
c.d. No speaker may yield their allotted time to another speaker, or speak more than once during a
meeting’s public comment. No public comment shall be given on any matter scheduled for a
public hearing on the same agenda; if the speaker does address the subject of a public hearing
during public comment regardless, then the speaker may not also speak during the public
hearing.
2. Written Communications. Interested parties, or those that wished to speak at public comment but
the comment period expired before they were recognized, may address the City Council by written
communication at any time, upon matters for consideration by sending such written communication
to the City Clerk (or their designee), or delivering directly to City Council members either
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electronically or in hard copy for inclusion in the agenda packet not later than 5:00 p.m. the
Wednesday preceding the next regular meeting.
3. Off-agenda Topics. In conformance with Open Meetings Law, City Council members shall not
respond to community comments upon topics not noted in the agenda. During that portion of the
agenda called “Council Member’s Choice” any member of the City Council may 1) request staff
research such matter and provide such research to the City Council in the form of a “Council
Request,” 2) make a motion to bring any unscheduled matter introduced during public comment to
a future study session for study, or 3) make a motion to bring any unscheduled matter to a regular
meeting for a defined action. Following approval of the motion by a majority vote, the matter shall
be scheduled for a future meeting.
4. Manner of Addressing the City Council /Time Limit.
a. No person may address City Council or otherwise interrupt a meeting unless and until
recognized by the presiding officer.
a.
b. Each person addressing the City Council shall give their first name and last name. To
ensure the proper staff or Council Member is assigned to resolve the issue raised, when
necessary, Eeach speaker shall also provide information identifying themselves as either a
guest of the City, resident of the City, business owner, or non-resident landlord. This
information may be provided through the speaker’s residential address, the major
intersection nearest the speaker’s residential address, the name of the speaker’s business,
the City Council district where the speaker resides, or the name of a city other than
Englewood where the speaker resides. No one shall be allowed to speak during public
comment if they refuse to provide this information.
c. If a member of the City Council asks clarifying questions of the speaker, no person other
than the City Council member and the speaker shall be permitted to enter into the
discussion, either directly or through invitation of a member of the City Council, without
the permission of the presiding officer.
d. Presenters may provide City Council Members with hardcopies of presentation materials,
handouts, or other written materials by providing such materials to the City Clerk in
advance of the meeting or just before they address City Council. Nothing else may be
given to City Council by a public comment speaker.
e. While City Council has no obligation to respond to questions asked during public
comment, a Council Member may respond by making a request to staff during Council
Member’s choice as described above, as the designated responding Council Member after
the close of all public comment, or if recognized and authorized by the presiding officer.
f. While the First Amendment rights of all speakers are recognized and respected, and the
City does not regulate any content of public comment, all speakers shall respect the public
nature of the forum, and the purpose of the forum to conduct the business of the City, by
conveying their message to the City Council in language that avoids profanity and
expletives.
g. No speaker shall use fighting words or commit any acts that violate the law, such as making
or conveying threats of violence or harm, committing disorderly conduct, or attempting to
influence a public servant in violation of CRS § 18-8-306.
h. In order to ensure that all City Council meetings are conducted democratically and
effectively, and so that City Council and all members of the public have a full, fair, and
equal opportunity to be heard, no person shall take any action to disrupt a meeting, and
shall not boo, clap, yell, speak off-mic, or speak in response to or during a speaker’s
comments without being recognized by the presiding officer.
h.
i. The presiding officer shall advise any speaker person of a violation of these rules; despite
the foregoing, any person interrupting a meeting may be given a verbal warning where
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practicable, and may be removed from the meeting and/or prosecuted for violations of law
without further warning.
K. Public Hearings.
1. Speakers. All persons desiring to be heard on a particular issue at a public hearing before the City
Council shall sign up in advance of the public hearing. They shall provide their names, addresses,
and indicate whether they are speaking for or against an issue, or are neutral. Each person on the
list will be called to the podium (or recognized virtually), and before speaking will attest/swear to
the truthfulness of the testimony presented. Speakers at public hearings are limited to the
presentation of testimony, or other evidence, upon the pending matter, and may not question others
in the room, call others to testify, or cede their time to other speakers.
2. Time Limits. The standard time limit allotted to each speaker shall be three (3) minutes, but the
presiding officer, with approval of a majority of the City Council, may modify the length of time
to be allotted to all speakers heard upon any subject.
3. Rebuttal. Following the presentations of all speakers, the petitioner, if any, will be given time for
rebuttal. Following the rebuttal of the petitioner, the presiding officer will declare the hearing
closed. After the public hearing is closed the matter is remanded to the City Council for
consideration.
4. City Council Requests. If any City Council Member wishes more information from any individual
who spoke at the hearing, they may direct questions only through the presiding officer, to the
individual and the response solicited from the speaker by the presiding officer will be limited to the
answer of the question as stated.
5. Quasi-Judicial Hearings. Quasi-judicial hearings shall be conducted in strict conformance with the
standards set forth within the Englewood Municipal Code provisions authorizing such quasi-
judicial hearing, and E.M.C. 1-10-2-7. All other public hearings are administrative in nature and
shall be conducted in conformance with Title 1, Chapter 10 of the Englewood Municipal Code.
After opening a quasi-judicial public hearing, the presiding officer shall state into the record,
“Council members use electronic devices to access the materials relevant to the public hearing
before us. Except for the sole purpose of obtaining attorney advice to ensure legal compliance, is a
violation of this Council’s policy for these devices to be used for texting, e-mailing, internet
research, or other communications during quasi-judicial public hearings.”
L. Voting.
1. Calling the Vote. After conclusion of discussion upon a matter, or after a matter has been “called”,
the presiding officer shall call for a vote. Votes shall be indicated verbally or through operation of
voting lights or other electronic system that individually records the vote of each Council Member.
Votes shall be “Aye” or “Nay”. The City Clerk, or designee, shall read into the permanent record
the "Aye” and "Nay” votes, and shall indicate whether a measure has passed or failed.
2. Abstention. Abstentions shall be in conformance with Bob’s Rules of Order, as may be modified
by ordinance from time to time.
M. Cameras/Recording.
To eliminate distractions, tripping hazards, and ensure unobstructed views of Council meetings, study
sessions, and other meetings/presentations, except as provided below, all privately-owned cameras and
video recorders used during a public meeting shall be located only at the rear of the meeting room in the
City-designated camera area behind public seating areas, so that cameras do not block the view of any
meeting attendee or interfere with the meeting during recording, set-up, or removal. To protect public
safety, no cameras, tripods, or crews may be permitted in any exit path, pathway, or aisle, and cords may
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not be run across any pathway, aisles, or exits. Despite the foregoing, still photos with or without flash
may be taken outside of the alcove immediately after a Council Appointment, Proclamation, or Recognition,
until the next agenda item is called.
N. Cancellation/Rescheduling of Meetings.
Scheduled study sessions or special meetings may be cancelled by announcement during any meeting
or study session of City Council, or by notice by any appropriate means to all City Council Members
and posting notice of cancellation on the City’s website. Rescheduling or cancellation of a Regular
Meeting shall be accomplished by Resolution, unless consideration of a Resolution by City Council is
not feasible, in which case it may be accomplished by any other means described herein.
IV. RULES OF DECORUM
A. General. While the City Council is in session, the members must preserve order and decorum. A
member shall neither, by conversation or otherwise, delay nor interrupt the proceedings, nor the peace
of the City Council, nor disturb any member while speaking, nor refuse to obey the orders of the City
Council or its presiding officer.
1. Seating Arrangement. City Council members shall occupy their respective assigned seats in the
City Council Chamber, or any forum at which the City Council shall convene as a body.
Assignments will be made by the presiding officer. Any two or more members may exchange
seats by joining in a written notice to the presiding officer to that effect. Such notice should be
received by the presiding officer a minimum of twenty-four hours prior to the scheduled meeting.
The seat exchange shall remain in effect until the presiding officer receives appropriate written
notice of a further seat exchange. In recognition of the need to make internet viewing of City
meetings more standardized for the public, the presiding officer may request consensus approval
of a request for seat exchange if more than one seat exchange is requested by any one member
during a calendar year.
2. Personal Privilege. The right of a member to address the City Council on a question of personal
privilege shall be limited to cases in which their integrity, character, or motives are assailed,
questioned, or impugned.
3. Excusal During Meeting. No member may leave the City Council Chamber while in regular session
without permission from the presiding officer. If the presiding officer leaves the City Council
Chamber during a regular session the Mayor Pro Tem shall assume the role of presiding officer
until the Mayor’s return.
4. Obtaining the Floor/Recognition by Chairperson. Every member desiring to speak shall address
the chairperson and, upon recognition by the presiding officer, shall confine themselves to the
question under debate. The member shall hold the floor without interruption until the member
cedes the floor back to the presiding officer. The member shall cede the floor to the presiding
officer immediately upon direction of the presiding officer in conformance with Bob’s Rules of
Order. A member who fails to abide by the directive of the presiding officer shall be deemed to
have ceded the floor, and the presiding officer may recognize another speaker.
5. Interruptions. A member once recognized shall not be interrupted when speaking except in
conformance with Bob’s Rules of Order. If a member, while speaking, is called to order for a
violation of these rules, they shall cease speaking until the question of order is determined. The
member may resume speaking upon the direction of the presiding officer. Other than to make a
privileged motion, no member of the City Council shall interrupt another member of the City
Council while such member holds the floor. If a member of the City Council is interrupted
inappropriately while such member holds the floor, the member shall request that the presiding
officer enforce the rules of decorum.
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6. Dissents and Protests. Any member shall have the right to express dissent from, or protest against,
any ordinance or resolution of the City Council and may have the reason therefore entered in the
minutes. Such dissent or protest must be in respectful language and presented to the City Council
not later than the next regular meeting following the date of passage of the ordinance or resolution
in question.
B. Study Session Policy.
1. Provide Material in Advance. Material on new information must be received before study session
to allow discussion in an educated fashion. No information presented without backup material can
be presented. No decision will be made until all members have had an opportunity to review the
information.
2. Council and Citizen Requests. Requests for information from City Council members or written
response to a citizen’s concern must go through the City Manager's Office. Requests for
information made by a City Council member to staff should result in information provided to all of
members of the City Council.
3. Council Communications. During Council communications, City Council members may request a
status update as to a matter previously acted upon by the City Council. City Council members also
may request a matter be placed back upon a future agenda as a result of new information becoming
available. To place such a matter on a future agenda, the City Council must assent by consensus to
proceed.
4. Direction by Consensus. During a study session, consent by consensus may be used by the City
Council to clarify direction to the City Manager or City Attorney, or to establish procedural matters,
such as placing matters upon future agendas. Additionally, efforts to arrive at a consensus position
for the purpose of developing subsequent legislative action shall be permitted. Agreeing by
consensus to place a matter upon a future agenda, or guide the actions of City staff in crafting future
legislation, does not bind any member of the body to vote in favor of such measure when it is
brought before the body for formal action. A consensus agreement is merely a procedural step for
allowing the body to formally consider a matter.
5. Garrett Rule- A matter is not to be considered at a study session and at the formal City Council
meeting on the same evening. This is to allow the City Council time to consider all information
presented at the study session and to contemplate that information.
6. Woodward Rule- To allow full consideration of matters coming from boards and commissions,
matters will not be presented at a study session until the minutes have been approved and
submitted to the City Council.
C. Public Meeting Policy.
1. Agenda Materials.
a. Burns Rule – Information shall not be handed out at the meeting but rather shall be
distributed through the City Council Packet.
b. Presentation of last-minute information should be avoided whenever possible. New
information related to an emergency situation should be made available to the City Council
but may be disregarded by the City Council upon a majority vote.
c. The City Manager or the City Clerk shall provide all information associated with any issue
upon the agenda to the City Council in an equal and timely fashion.
2. Consent Agenda Protocols. Members should notify the City Council through the City Manager (or
their designee) prior to a public session when they plan to remove an item from the consent agenda.
Members should contact the City Manager (or their designee) prior to the meeting whenever
possible regarding questions upon matters placed on a consent agenda on first reading. Whenever
possible, Tthe City Manager will forward all notices of intent to pull a matter from the consent
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agenda, and responses to requests for information concerning consent agenda items, to all City
Council members by 3:00 p.m. on the day of a meeting.
3. Debate Decorum. Debate occurs between and among City Council members, but should be limited
to making a point or stating a position. Redundancy, grandstanding, and personal attacks will be
addressed by the chairperson as being out of order or inappropriate. The City Council may appoint
a “Sergeant at Arms” to provide a friendly reminder of exceeding a reasonable time limit.
4. Be Gracious and Respectful at all Times. It is the responsibility of each City Council member to
display common courtesies at all times. Respect differences of opinions and perspectives. For
example: avoid interruptions, avoid personalizing the issue, avoid grandstanding, avoid
argumentative behavior including repetitive restatements of a position, and avoid filibustering.
5. Remain Silent. Do not speak without being recognized by the chairperson.
6. Interpersonal Behavior. Focus on the issue, not on the member presenting the issue. Treat each
other and each person coming before the City Council with respect.
7. Be attentive. Listen and understand before judging and making a commitment. Give a speaker your
entire attention. Shuffling papers, looking at phones, finding reasons to never make eye contact
with the speaker telegraphs to the speaker and all members of the audience that you have already
decided the matter and are disinterested in new information.
8. Take time to negotiate. As a seven-member board, things work best through consensus or
compromise. Work together as a team on issues as they relate to what’s best for the City as a whole.
9. Personality Conflicts. Personal problems or concerns with individual City Council members
should be discussed directly with that individual outside of an open meeting, and not aired in a
public forum.
10. Use of Electronic Devices during Public Meetings. City Council members use electronic devices
to access the materials relevant to the public meeting. It is a violation of the City Council’s policy
for these devices to be used for texting, e-mailing, or other communications during public meetings,
except communications with the City Attorney and/or the City Attorney’s designee regarding
matters that arise during the meeting to ensure legal compliance. Communications received during
open meetings may be subject to the Colorado Open Records Act.
[Resolution No. 44, Series of 1991]
V. CITY COUNCIL DISCRETIONARY FUNDS AND BENEFITS POLICY
A. Allocation. Discretionary funds in the sum of $1000.00 shall be allocated for each City Council
Member per annum. Those funds not used in any calendar year shall revert to the general fund. In
addition, if authorized by the City’s employee health insurance policy, the Mayor, Mayor Pro Tem, and
City Council members shall be entitled to receive City employee health insurance coverage on the same
terms as other employees of the City.
B. Limitation on Out of State Travel. It is the intention of the City Council that discretionary funds be
used in the metropolitan area surrounding the City of Englewood. Because the City funds one out-of-
state conference per year for City Council members (see below), discretionary funds shall not be used
for additional out-of-state expenses unless approved by the City Council. An application for use of
discretionary funds for an out-of-state trip may be applied for after the fact, but if the City Council
disapproves of the expenditure the City Council Member must return discretionary funds used during
the trip.
C. Publications. Discretionary funds may be used for the purchase of books, publications, newspapers,
or materials directly related to the responsibilities of the City Council. Materials purchased with
discretionary funds are not personal property, and shall be made available to other City Council
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City of Englewood/Council Policy and Procedures Page 16 | 26
members on request. Materials (tapes, publications, etc.) obtained at a conference or purchased with
discretionary funds shall be made available to all City Council members and City staff on request.
D. Membership Dues. Individual memberships to an organization (service clubs, etc.) may be paid from
discretionary funds, provided the City Council member states the City-related purpose for the
membership.
E. Meals. Discretionary funds may be used for meals that are directly related to the responsibilities of the
City Council. Expenditures for alcoholic beverages shall only be as part of a meal as opposed to separate
expenditure. Where it is necessary as a part of the establishment’s policy to have separate tickets for
food and beverage purchases, compliance shall be satisfied so long as noted on the receipts by the City
Council Member.
F. Computer Supplies/Technology. Discretionary funds may be used to purchase a tablet computer,
laptop computer, printer ink, or other technical equipment to be used for City business. The computer
equipment provided to each City Council Member for use at City Council meetings, and regular
member business, shall be a standard expense of the City and not associated with City discretionary
funds. Upon leaving the City Council, members shall have the right to purchase the personal computer
equipment they utilized as City Council Member. Other technology expenses, including cellular
telephone reimbursement, are permitted. All cellular telephone numbers paid for with City funds shall
be made available to the public.
G. City Issued Credit Cards and Receipts. All expenditures made by City Council members should be
by P-card. Receipts for expenditures shall be submitted to the City Manager’s Office within one week
of incurring such expenditure. The City Manager’s Office will upload the receipts into the Purchasing
Card system. Expenditures without a correlating receipt will not be paid.
H. Reimbursements. Occasionally an expenditure may not be made through P-card. For example, cash
purchase of parking at a parking meter, or purchase at places that do not accept the card. Requests for
reimbursement require a receipt submitted within one week of the expenditure, and completion of an
expenditure form. Such expenditure form shall be uploaded into the City’s online finance reporting
system.
I. Fair Campaign Practices Act. Discretionary funds shall not be used in a manner that would violate
the Fair Campaign Practices Act or any other law.
J. Charitable Contributions. Discretionary Funds shall not be used for individual charitable
contributions as such contributions are made by the City Council as a body.
K. Constituency Communications. A member may utilize discretionary funds to communicate with
constituents, including but not limited to: mail, e-mail, faxes, newspaper inserts, posters, flyers,
banners, signs, telephone conference calls, videoconferencing, automated telephone calls, audio and
video messaging, advertisements, public service announcements and handouts, and “coffee” with a
constituent(s). If using discretionary funds, these communications should seek to improve citizen
outreach and engagement, by soliciting input, encouraging citizen participation, and generally
providing accurate information regarding issues, events, legislation, and policies of the City of
Englewood.
K. 1. Use of discretionary funds must comply with the Fair Campaign Practices Act, including
its limitations on expenditure of public funds regarding ballot questions.
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2. City Council Member mailings/communications in direct response to mail/communications from
constituents and other stakeholders may be requested from the City Manager’s Office one week in
advance of when the response is expected, with postage and printing provided from the requesting
member’s discretionary funds.
L. Blackout Period. No discretionary funds shall be used in association with constituency
communications in the ninety (90) days prior to any election date upon which individuals are running
for a seat upon the City Council.
M. Postage Costs for Mass Mailings. City Council members may use their discretionary funds to pay the
postage associated with a mass mailing. A mass mailing is an unsolicited mailing initiated by a member
to their constituency totaling 25 or more pieces of substantially identical content, whether such mail
pieces are deposited to USPS as single pieces or in bulk, or at the same time (single drop) or different
times (cumulative) over the course of a single budget year. The term "mass mailing" and "mass
communication" do not apply to mailings/communications in direct response to mail/communications
from persons to whom the matter is transmitted, i.e., a solicited response.
1. Submission to City Manager. A copy of the document to be mass mailed must be submitted to the
City Manager (or their designee) for inclusion in the City Council packet for informational purposes
at least two weeks prior to the date of intended mailing. At such City Council meeting prior to the
mailing, the City Council may by majority vote direct the City Manager to deny use of discretionary
funds to pay the costs of the proposed mailing if such mailing is in violation of any law. Any City
Council Member commenting on such mailing at a public meeting will do so in strict compliance
with the Rules of Decorum provided in Section IV of this policy manual.
2. Mail Statement. Any mail distributed using discretionary funds will contain be clearly marked
"Mass Mail Statement", and shall include the following statement: "This mailing was prepared,
published, and mailed at taxpayer expense." The statement must appear on page one of a document
or on the address side of the envelope or mailing panel/label; must be prominently displayed; and
not be printed in smaller than a 7-point typeface.
N. Holiday Greetings. Discretionary funds shall not be used to send any card expressing holiday
greetings from a member, although, in an otherwise official mailing, a member may make
an incidental holiday greeting. For example, in the salutation or signature in an official mailing, the
member could say “happy holidays” or some other appropriate brief greeting. Holiday colors and
illustrations and are not considered incidental. No birthday, anniversary, wedding, birth, retirement, or
condolence messages may be sent by an individual member using discretionary funds.
O. Pre-stamped Envelopes. Members are not permitted to send a stamped envelope paid for by
discretionary funds to a constituent, including as part of a request to return anything from a constituent
to such member.
VI. TRAVEL POLICY
A. Approval. Each City Council Member shall formally request approval of all City-related travel thirty
(30) days prior to attendance. If a City Council Member fails to request approval by this deadline, the
member may request late approval by the City Council; any travel not approved will be at the personal
expense of the member.
B. Documentation. The formal request shall include a summary explaining the nature of their
participation, how it will benefit or affect the City, and anticipated costs. The member shall provide
documentation and receipts to the City Manager reconciling expenditures within thirty (30) days after
their return from an event.
Formatted: List Paragraph, Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment:
Left + Aligned at: 0.25" + Indent at: 0.5"
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C. Fiscal Responsibility. Members shall make a diligent effort to be fiscally prudent in their expenditures
by purchasing lowest available air fare, securing economy hotel accommodations, and implementing
other cost saving measures whenever possible.
D. Reconciliation of Prior Travel. City Council Members will not be allowed to travel for the City until
their previous travel expenses have been reconciled.
E. Monitoring Policy. The City Council shall continually monitor travel expenditures throughout the
year.
F. Out of State Travel. A City Council Member may attend only one (1) out-of-state conference per year
at the City’s expense, unless approved by a super-majority vote of five (5) City Council members.
G. Repayment of Expenses to City. Any City Council Member who cannot travel after expenses have
already been paid may be asked to repay all or a portion of these expenses. Repayment may be withheld
from such member’s salary, if directed by a super-majority vote of the City Council.
Resolution No. 48, Series of 2014 was amended to reflect changes in Council Travel Policy publications.
VII. COMMUNICATIONS POLICY
A. Private E-mail Service. Members of the City Council are strongly discouraged from using
private e-mail services to conduct City business. Private e-mail services utilized to conduct the
business of the City shall be subject to Colorado Open Records Act. The City will not make
public on its website(s) the private e-mail address of any member of the City Council.
B. Official Custodian. The City Clerk’s Office is the official custodian of records held by the City
and may request copies of e-mails sent or received through private e-mail accounts in association
with the business of the City. In accordance with C.R.S. 24-72-202(2), "official custodian"
means and includes any officer or employee of . . . any local government-financed entity, who
is responsible for the maintenance, care, and keeping of public records, regardless of whether
the records are in their actual personal custody and control.
C. CORA Statement. All City Council members shall include a statement at the bottom of all
outgoing e-mail messages in the following form, unless otherwise required by CORA or
applicable law:
Under the Colorado Open Records Act (CORA) all e-mails to and from
City Council are subject to public disclosure, with limited exceptions. To
promote transparency, e-mails are available for review upon request. E-
mails which contain “private” in the subject line of the e-mail will not be
automatically available to the public, however, the City of Englewood
can't guarantee that e-mail to or from Council marked “private” will
remain private under CORA.
D. E-mail Communications.
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1. E-mail deliberation between three or more elected officials concerning public business
and/or pending legislation are declared to be a public meeting under the Colorado Open
Meetings Law and are prohibited.
a. Chain communications are prohibited, i.e. deliberative communication between an
elected official and another member of the body, upon the same matter as was
previously communicated upon in a deliberative manner with a different member of
the City Council.
b. City Council members shall not “reply all” to any communication received by such
City Council member that was also sent to two or more other members of the City
Council.
c. City Council members shall not copy and paste a communication received from
another City Council member regarding a matter of City business and distribute such
communication to another member(s) of the City Council.
2. The following e-mail communications from or to an elected official or officials are
permitted:
a. Communication or deliberation from or to the City Manager, the City Attorney, or
community members.
b. Deliberation between fewer than three elected officials in which other elected
officials are not copied and which are not forwarded to other elected officials.
c. Communication between elected officials that does not include deliberation related
to pending legislation or other public business.
d. “Deliberation” means the discussion and/or exchange of viewpoints and opinions
on a subject. It specifically does not include the distribution, but not discussion, of
information.
E. Retention Policies Applicable to E-mail Communications.
1. E-mail communications of elected officials may be considered public records under the
Colorado Open Records Act. The City’s Records Retention Schedule applies to e-mail
communications in the same manner as other records.
2. Certain types of correspondence are expressly not a public record, including that which is a
“work product,” as well as correspondence that is “without a demonstrable connection to the
exercise of functions required or authorized by law or administrative rule and does not
involve the receipt or expenditure of public funds”. Examples include drafts and worksheets,
desk notes, copies of materials circulated for informational “read-only” purposes, and other
records with preliminary or short-term informational value. These e-mails should be deleted
as soon as they are read and are no longer useful.
3. Correspondence of elected officials designated as a public record fall into one of two
categories:
a. Enduring Long-Term Value: Documentation or correspondence with enduring and
long-term administrative, policy, legal, fiscal, historical or research value; records
that relate to policy issues and actions or activities in which an important precedent
is set; records of historic events relating to the municipality or the community; and
other similar records and documentation. The retention period for these records is
permanent.
b. Routine Value: Operating documentation that is routine and contains no significant
administrative, legal, fiscal, historical, information or statistical value. Includes
routine communications sent and received, communications containing duplicates
of information that is filed elsewhere, routine requests for information, transmittal
documents, etc. The retention period for these records is two years.
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F. E-mail Management Policy. In order to ensure that the e-mails of elected officials are properly
managed, the following e-mail management policy should be followed:
1. All e-mails sent to or from an elected officials’ e-mail account will be automatically
archived.
2. Archived e-mails will be managed according to the City’s retention policy by the City Clerk.
3. Original e-mails in the elected officials’ e-mail accounts may be saved or deleted as the
elected official finds most useful.
VIII. COUNCIL VACANCIES
A. Resignation of a City Council Seat. An individual may choose to resign a seat on the Englewood City
Council. As the Englewood City Charter does not establish procedures for resignation of a City Council
seat, resignations shall be addressed by the remaining members of the City Council and staff in
accordance with this policy.
B. Vacancies. Certain situations mandate vacating a City Council seat. City Charter § 23 prohibits
members of the City Council from dual office holding. City Charter § 28 provides that an elective
office shall become vacant whenever any officer becomes incapacitated, or if a City Council Member
shall remove from or become a non-resident of the district from which elected during the term of their
office.
C. Vacancy created by Mayor. If the City Council Member serving as Mayor resigns from the City
Council or creates a vacancy by reason of becoming a non-resident of the district from which elected,
a vacancy in the City Council position is created and a separate vacancy is created in the Office of
Mayor. The remaining City Council members shall elect a new Mayor at any time from the point that
the vacancy occurs in conformance with the Englewood City Charter. The City Council may wait until
the new City Council Member is installed before electing a new Mayor. If that should occur, then the
Mayor Pro Tem will fulfill the functions of the Mayor until a new Mayor is elected.
D. Date of mandatory vacation of office. A seat must be vacated at the same time as the cause for the
vacancy occurs. For example, if a City Council Member is elected to another office, merely qualifying
to take the second office does not constitute a vacation of the first office. Vacancy in the first office
occurs only upon actual assumption of the duties of second office or resignation from the first office.
E. Procedure for Selecting a Successor.
1. In case of a vacancy, the remaining City Council members shall choose, by majority vote and within
thirty days after such vacancy occurs, a duly qualified person to fill such vacancy.
2. At the direction of a majority of the City Council, the City Manager shall advertise the vacancy and
make available an application for City Council Member appointment. Such application shall be
made available on-line, or may be requested at the Office of the City Clerk. Copies may be mailed
to interested applicants if such applicant provides a stamped and self-addressed envelope to the
City Clerk.
3. The City Council shall call a special meeting to interview all candidates no less than one week
before the regular City Council meeting where the appointment is scheduled to occur. The
interviews shall be open to the public but the public shall not participate in the interview process.
The interviews shall be recorded, archived, and retained in the same manner as other City Council
special meetings. There shall be no ver batim minutes taken of the interviews.
4. If the City Council does not fill the vacancy by appointment within thirty (30) days after the
vacancy occurs as required by the City Charter, it shall order an election, subject to the municipal
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election code, as soon as practicable to fill the vacancy until the term of office of a successor elected
at the next regular election has commenced. See C.R.S. 31-4-108.
F. Term of Successor. The successor shall serve until their successor is elected for the remainder of the
term at the next ensuing general municipal election and such individual has been duly qualified.
G. Multiple vacancies. If three or more vacancies exist in the City Council simultaneously, such
vacancies shall be filled for the respective unexpired terms at a special election.
IX. ELECTRONIC PARTICIPATION
A. Purpose. The purpose of this Policy is to specify the circumstances under which a member of the City
Council, any member of a City board, commission or committee (collectively “board”), City staff, and
the public may participate in regular and special meetings, quasi-judicial proceedings, and executive
sessions by telephone, online conferencing methods, video conferencing, or other electronic means
(“electronic participation”). With advancements in communication and videoconference equipment
and capabilities, electronic meeting participation has become wide-spread within many local
governments. However, electronic participation has inherent limitations because electronic
participation is subject to internet bandwidth limitations, technological difficulties, and may preclude
an elected or appointed member from viewing documentary information presented during meetings,
from fully evaluating a speaker's non-verbal language in assessing veracity or credibility, and from
observing nonverbal explanations (e.g., pointing at graphs and charts) during a speaker's presentation
or testimony. In addition, electronic participation during executive sessions prevents the City from
ensuring compliance with state law regarding confidentiality of matters discussed. The City Council
finds that these limitations inherent in electronic participation may produce inefficiencies in meetings,
increase the expense of meetings, and may undermine the decision-making process.
B. Statement of Policy. Members of the City Council, appointed member of a board, City staff, and the
public may electronically participate in meetings of the City Council or City board only in accordance
with this Policy. Electronic participation shall be made available and shall be limited as follows:
1. Except as required by applicable law, electronic participation at regular meetings is intended to be
an infrequent or occasional substitution for physical attendance by members of the City Council,
members of a board, the City Manager, the City Attorney, City board staff liaisons, and the City
Clerk. Electronic participation encourages participation in City government by citizens, and
therefore members of the public and City staff members (except those specifically described above,
whose in-person attendance is preferred) may electronically participate in all City Council
meetings open to the public.
2. The preferred method of electronic participation is through videoconference with the camera on
but microphone muted, except when the participant is actually speaking. This allows the
participant to hear, speak, and see presentations during the meeting.
3. Electronic participation must permit clear, uninterrupted, and two-way communication. The City
Council or a City board may discontinue the use of electronic participation by one or more
participants during a meeting where the participation results in delays or interference in the meeting
process; e.g., where the connection is repeatedly lost, the quality of the connection is unduly noisy,
or the participant is unable to hear speakers using a normal speaking voice amplified to a level
suitable for the meeting audience in attendance.
4. Despite the foregoing, a majority of voting members may designate meetings where no action will
be taken (such as study sessions) to be held electronically rather than in person.
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C. Procedures. To arrange to participate electronically, a participant shall:
1. Complete the City on-line form for electronic participation or contact the City Clerk or City staff
liaison to arrange for electronic participation and receive electronic participation directions, which
may include call-in instructions, a link to participate by videoconference, or otherwise. All City
Council members or City board members shall endeavor to advise the City Clerk or staff liaison of
their intent to participate electronically, along with the reason for the in-person absence, at the
earliest possible time and not less than three (3) business days prior to the requested participation.
2. Log in and/or call in at the designated time, pursuant to directions received from the City Clerk or
City staff liaison.
D. Quorum. Electronic participation shall constitute actual attendance for purposes of establishing a
quorum or for any other purpose, even during quasi-judicial proceedings. Despite the foregoing, a
majority of an appointed board or City Council must be physically present and in-person at every
meeting where action will be taken, unless the presiding chairperson calls an electronic participation
meeting at which a majority of a quorum of City Council or the board present declares an in-person
meeting is not feasible due to emergency (such as a public health crisis, weather, natural disaster, or
other similar circumstance) (hereafter an “approved fully-electronic meeting”).
E. Chairperson. The chairperson of all meetings shall be a person physically present at the meeting where
action will be taken, except at a meeting called to consider whether to approve a fully-electronic
meeting and at an approved fully-electronic meeting.
F. Executive Session. No one may electronically participate in executive session, except at an approved
fully-electronic meeting. Any City Council or board member that was unable to attend an executive
session may review the audio recording at the City Clerk’s Office, within 90 days of the executive
session. If executive session is held during an approved fully-electronic meeting, to ensure the
confidentiality of matters presented, each City Council or board Member electronically participating
shall verbally confirm that no third party is in the member’s presence, such that they could see and/or
hear the contents of the executive session.
X. PERSONNEL
A. Annual Evaluation of City Officers. The City Council shall evaluate the performance of the
City Manager and City Attorney at least annually, or as otherwise required by contract. The annual
(and any additional) performance evaluation shall provide the City officer with information to
allow such officer to act in conformance with the goals and expectations of the City Council.
1. Annual Wage Adjustment. The City Manager and City Attorney shall receive an annual wage
adjustment as set by formal action of the City Council.
2. Timeline/Procedure. The job performance of the City Manager and City Attorney, officers of
the City, are typically evaluated annually in accordance with the terms of their employment
contracts. The City Council will participate in a review of each officer and will be afforded the
opportunity to provide comments and feedback on performance and process. The Human
Resources Director may assist the City Council as requested. If the information is compiled
in written format, the applicable officer will be given a copy of the written review and will
meet in executive session with the City Council to go over the review, discuss any points of
concern and develop performance measures/job directives for the subsequent year.
3. Additional evaluations. City Council may schedule additional evaluations or performance
reviews of the City Manager and/or City Attorney to, among other things, provide guidance
and feedback on performance, goals, and projects.
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4. Meeting with City Officers. At least one time per year, the City Council will meet with the
City Attorney in executive session for attorney client privilege. The City Attorney shall
present an annual report of activities and legal services rendered by the City Attorney’s office
and any outside legal counsel.
B. Municipal Court Judge/ Municipal Court Budgetary Review. The Municipal Court Judge of
the City of Englewood, as an elected official, shall meet annually with the City Council to discuss
budgetary matters for the municipal court. The Municipal Court Judge, in coordination with the
City Manager and the Human Resources Department, shall conduct an annual salary survey of
similar highest-ranking judge of courts of comparable operations located within the Denver
metropolitan area. The Municipal Court Judge shall provide the list of comparables to the City
Manager and Human Resources for completion of the survey. The City Council shall annually
determine the appropriate compensation for the Municipal Court Judge by resolution after
consideration of the annual survey but prior to the end of the calendar year. The Municipal Court
Judge shall be invited to participate in any such discussions which shall take place in open session.
XI. AGENDA SETTING
A. Mayor/Manager Meeting. The Mayor and Mayor Pro Tem shall meet with the City Manager
weekly, or as often as shall be necessary, to set the agenda for regular meetings, special meetings,
and study sessions.
B. City Manager: Authority to Set Agenda Items. The City Manager through the course of
managing city business and under direction of the City Council puts forth agenda items that ensure
the efficient and uninterrupted services that residents expect and depend upon.
C. City Council Members: Authority to Set Agenda Items. City Council members may submit
requests for agenda items during their Council Communication at the end of any regular meeting
or study session of the body. If a consensus of members agree that such matter should be placed
upon an upcoming agenda, the matter will be scheduled for an appropriate City Council meeting
within thirty days of the date of the request or within a reasonable time thereafter, if thirty days is
not practicable for complex matters. If the body does not reach consensus to place such matter on
an upcoming agenda, the requesting member may either choose not to pursue such request or may
submit a written request to the City Clerk. The written request shall provide at a minimum a
description of the request, the goal or objective that the request aims to fulfill, and a self-
assessment as to the urgency of the matter. The City Clerk shall provide such request to the City
Manager who will provide such request to the Mayor and Mayor Pro Tem to schedule such matter
accordingly.
D. Proclamations.
1. Requesting a Proclamation. Proclamations may be requested by: City Council members;
individual community members; community organizations; City staff; and/or
regional/national organizations.
2. Pre-Approved Proclamations. At or prior to the beginning of each calendar year, City
Council will hold a study session to review proposed proclamations for the current year and
will, based on past proclamations, by consensus create a list of priority proclamations City
Council anticipates will be approved in the coming year. These pre-approved proclamations
will be on the designated meeting agenda, and unless at least four City Council members
voice an objection when the proclamation is presented, the proclamation will be read into
the record without additional City Council action.
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3. Process to Request Other Proclamations. For proclamations other than pre-approved
proclamations, eligible parties may submit a proclamation request through an electronic
proclamation request form. For those without access to a computer/the internet, requests
may be submitted in writing to the City Clerk’s Office. Requests must include: contact
name; address; city, state, and zip code; phone number; e-mail address; proclamation title;
name of individual who will present the proclamation; date to be printed on the
proclamation; and proclamation text, including whereas statements and therefore statements.
i. Proclamation Timeframe. Proclamation requests should be submitted at
least three weeks before the start of the day/week/month being recognized.
Every attempt will be made to ensure that proclamations are issued just
before or at the very beginning of the time period being recognized.
ii. Reasons for a Proclamation. Proclamations should be utilized to
meaningfully celebrate persons, groups, and events with specific intended
actions. They may be requested for the following reasons: recognition of a
local event; to honor persons or groups who impact the City of Englewood;
regionally, state-wide, or nationally recognized events or activities with
local interest; to bring public attention to an issue or opportunity important
for the community overall; and/or to declare a policy stance as a City.
iii. Proclamation Review Process. The review process will include:
1. Proclamation requests pursuant to this policy may be made
throughout the year;
2. Requests will be received and reviewed by the City Clerk’s Office
to ensure (through a checklist) that all requirements of this policy
are met;
3. If policy requirements are met, the draft proclamation will be sent
to the City Council for feedback and concerns to be expressed
during Council Members’ Choice the week before inclusion on the
City Council Agenda; and
4. If there is no consensus when discussed during Council Members’
Choice, the proposed proclamation will not move forward. If there
is a consensus, the proclamation will be placed on the next agenda
of the City Council regular meeting, and treated as a pre-approved
proclamation for purposes of reading into the record pursuant to the
provisions above.
XII. ADMONITION AND CENSURE OF COUNCIL MEMBERS
A. Policy of Legal Compliance. City Council members shall abide by federal and state law, City
ordinances, and City policies, including Colorado Constitution Article XXIX Ethics in
Government, C.R.S. § 24-18-109 Rules of conduct for local government officials and employees,
and Englewood Municipal Code Title 1, Chapter 11 Code of Ethics. Violations of such law or
policy undermine the public trust, and the effectiveness of City Council as a whole. Depending
on the circumstances of alleged violations of law or policy, the Council may initiate an
investigation of allegations prior to the filing of a request for any of the actions described in this
policy. Nothing in this policy, however, shall preclude individual Council Members from making
public statements regarding such alleged conduct or taking other actions authorized by law.
This policy is not intended to replace, delay or otherwise impede any concurrent investigation
from any other body or agency. Therefore, at any point during any of the processes described in
this policy, the Council (or any member thereof) may refer the matter for investigation to the
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Englewood Police Department, Arapahoe County District Attorney, the Colorado Independent
Ethics Commission, and/or other appropriate agency. Such a referral does not impact any action
the Council may undertake under this policy.
B. Authorized Actions by City Council. While City Council has broad discretion in deciding
actions it may choose to take in response to violations of law or policy, this policy provides
definitions and procedures related to two types of action: admonition and censure. This policy
does not limit or otherwise affect any other potential City Council action.
1. Admonition. An admonition is typically directed to all members of City Council,
reminding them that a particular action or type of behavior is in violation of law or City
policy or is otherwise inappropriate for a member of City Council, and that, if it occurs or is
found to have occurred, could make a member subject to censure or other further action. An
admonition may or may not be issued in response to a particular alleged action or actions.
An admonition may be issued by City Council prior to any findings of fact regarding
allegations, and because it is a warning or reminder, would not necessary require an
investigation or separate hearing to determine whether the allegation is true. An admonition
also may criticize a specific Council Member’s conduct. The right to criticize is protected
by the First Amendment, and therefore an admonition may be made individually by a
Council Member during Council Member’s Choice, or formally issued by City Council if
approved by motion as a scheduled agenda item.
While an admonition generally is verbal and memorialized only in the minutes of a meeting,
an admonition may be in writing and included in the meeting record.
2. Public Censure. Censure, specifically authorized by EMC 1-11-9(B), is an official
reprimand or condemnation made by City Council in response to specified conduct by one
of its own members. Censure is disciplinary in nature, and requires the formal adoption of a
Resolution setting forth the Council Member’s alleged violations of law and/or policies. A
Resolution of Censure may require a Member to recuse themselves from a vote in which
they are found to have a personal/private conflict of interest.
Censure may require an investigation and/or public hearing pursuant EMC 1-10-2-7 prior to
issuance, and must protect the due process rights of the Council Member. In order to protect
Council Members from unfounded allegations and/or defamatory claims/actions, upon
direction of four or more Council Members, allegations may be investigated administratively
to determine probable cause prior to inclusion on a Council agenda.
If a formal censure action is placed on a Council agenda, the City Clerk shall provide notice
of the action to the subject Council Member. The notice shall describe the specific
allegation(s) upon which the proposed censure is based. Upon request by the subject Council
Member, City Council shall schedule a quasi-judicial hearing to receive evidence and weigh
testimony prior to consideration of a Resolution of Censure. The subject Council Member
has a conflict of interest, and therefore can only participate as the subject of the quasi-judicial
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hearing and proposed Resolution, and not as a fact-finding Council Member in the hearing,
deliberation, or Resolution issuance.
Censure carries no fine or suspension of the rights of the Council Member as an elected
official but a censure is a punitive action that serves as a public notice of wrongdoing.
XIII. GRANT APPLICATIONS POLICY
City staff has a long and successful history of applying for, and obtaining, grant awards to fund City
operations and special projects. Applying for a grant, and then refusing to accept a grant award
however, may impair the City’s ability to obtain similar grant awards in the future. Therefore, unless
an annual grant that the City has, in multiple prior years applied for and received, City Council
considers and evaluates the following grant applications prior to submission: an application that
binds the City to take future action/spend its own funds if the grant is awarded; grants in excess of
$100125,000; grants likely to be contentious or controversial within the community or among City
Council members; if the failure to accept a grant award would likely negatively affect the success of
a future grant application; grants that require City Council approval prior to application; or any other
application requested for prior review and approval by City staff.
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