Loading...
HomeMy WebLinkAbout1999 Resolution No. 085• RESOLUTION NO.~ SERIES OF !999 A RESOLUTION AWARDING A NEGOTIATED CONTRACT FOR ENGLEWOOD'S TRAFFIC MANAGEMENT SYSTEM INSTEAD OF THE COMPETITIVE BID PROCESS UNDER SECTION 116 (b) OF THE HOME RULE CHARTER AND SECTION 4-1•3 OF THE ENGLEWOOD MUNICIPAL CODE 1985. WHEREAS, the City baa always believed that a properly coordinat•d and maintained traffic signal aya!A!m ia an in!A!gral part of the c:uatomer service that the City providea to ill citizenu; and WHEREAS, the City Council of the City of Englewood authorized exper.aea of the City for the Year 2000 preparation (Y2K) with the paaaage of Resolution No. 74 , Series of 1999; and WHEREAS, the City hired an independent engineering consultant Pnat, Buckley, Schuh & Jernipn, Inc. (PBS&J) to analyze and evaluate the City's existing traffic management aya!A!m; and WHEREAS, the current City of EnglewooJ. Traffic management ayalA!m eoftware makes it poeaible to monitor and opera!A! the traffic e,,inala in the City but ia not Y2K compliant; and WHEREAS, deficiencies in the City's existing ays!A!m, make it r.ecesaary to replace thia sy stem with one which will be Y2K compliant and which will provide the following critical elementa: Advancea Traffic Control Strategies -that will allow signal timing to rapidly adapt to changing traffic conditions , special events, or traffic incidents. Adjacent Jurisdiction Comp atit.ility-that will allow Englewood to shara data and provide in!A!roper.bility with trHffic control ays!A!ms of our neighborinJ jurisdictions. Non-Proprietary Symm -so that there can be competition for the supply of ays!A!m components and to eliminaw problems if a vendor goes out of buaineH in the future . Thia element will aleo help to ensure that the City's traffic management a)'atem will be able to collllllunicate with difl'erent traffic ayalA!ms an~ equipment. ITS Compatibility • if, in the future, the City desires the capability to inetall video surveillance at key intersections or dynamic meaaage ai(;na at certain locations to advise motcrists of road hazards or delays. Exr-•no•bility • so that if additional signals an, deaired , we can incorporate thom into the City's traffic management ay 11tem. A "Hybrid" Traffic Signal Control Syst,,m • which offer in!A!lligent local controllers that are capable of using detectors and operating time-baaed coordination should central control communication be knocked out. Graphical User ln!A!rface • so that traffic sya!A!m graphics displays and control features are integrated into a workstation interface for map windows to display current congestion levels and signal green phue status . • • WHEREAS, the PBS&J analy1ia indicated that the Econolite ico•.11 aya tem ia cloout to meeting the Cit:'• criteria; and WHEREAS, PBS&J report recommended that the beat choice in meeting the need,, of the City of Englewood would be Econolite icona System; and WHEREAS , Econolite a greed to have the ayat.em operational by January 1, 2000; and WHEREAS, Section 116 (b) of the Englewood Home Rule Chart.er and Section 4-1-3-1 , Englewood Municipal Code 1985, allow contracte for public ,rnrks or improvementa to be negotiated, provided that contracts for which no competitive bide have been requeated have been approved by reeolution which aball declare the reaeon for exception to the competitive bidding requirement; NOW , THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ENGLEWOOD, COLORADO, THAT: &s:tiwL.1-The Department of Public Worb ia hereby authorized to negotiate a contract for Englewood'• Traffic Management System in an amount not to exceed $363,400, and to eetabliab a budget of $380,000 for a new Traffic Management Syetem in order to provide for p088ible change order contingenciee in lieu of the competitive bid proceae aa allowed by Section 116 (b) of the Englewood Home Rule Charter and Section 4-1-3-1 , Englewood Municipal Code 1985. ~-The City Manager ia hereby authorized to enter into a contract for the Englewood's Traffic Management Syatem pureuant to PBS&J analyeia indiCllting Econolite icons ayet.em ia the cloeeet to meeting the City'e criteria, with Econolite Control Producte, Incorporated. ADOPTED AND APPROVED tbia 7th day of Septembe,, 1999 . . Burne, J;ra;or I, Loucri, ri a A. Ellia, City Cle rk for th~ City of Englewood, Colorado, hereby certify the above is a true eopy ofReeolution No~ Seriee of 1999 . • • COUNCIL COMMUNICATION Date Agenda Item Sull)ecl September 7, 1999 Resolution to Negotiate and Award INITIATED BY n-.0 r1ment of Public Works COUNCIL GOAL AND PREVIOUS CO1.1NCIL ACTION 11 c i a Contract lor Traffic Management Svstem I STAFF SOURCE Ken Rois, Director of Public Works On July 6, 1999, City Council adopted Resolution No . 99-74 that approved tt,e transfer of $1.0 million to the Capital Projects Fund to cover expenses ol the City for the Y2K Project . On July 19, 1999, Director of Financial Services, Frank Gryglewicz, dlscll888d the Y2K lmprowments that the City would need to accomplla~ In 1999, and provided City Council an analysis performed by Post, Buckley, Schuh & Jomlgan, Inc. (PBS&.i). an independent engl-ring consultant, that looked at our exlsting traffic management system . This -'Y9ia evaluated the known traffic managemant systems that are available at this time. The PBS&J report recommended that the best choice meeting the needs ol the City of Englewood Is the Econome icons system. RECOMMENDED ACTION We are seeking Council approval ol a resolution to allow the City of Englewood to enter Into a sole soun:e contract with Econolite Control Products , Incorporated (ECPI), in the amount ol $363,400.00, and to eatablist, a budget ol $380,000.00 lor a new Traffic Management System in order to provide for possible change order contingencies . BACKGROUND, ANALYSIS, AND ALTERNATIVES IDENTIFIED The City ol Englewood traffic management system is at the end ol its useful lffe. The software tha: makes It possible to monitor and operate the traffic signals in Englewood is not Y2K compliant. The City ol i:nglewood has always believed that a properiy coordinated and maintained traffic signal system is an Integral part of the customer service that we provide to our citizens . Because ol the deficiencies in our existing system, It is now necessary to replace this system with one that will provide the following critical elements: • Advaoced Traffic Control Strategies that will allow signal timing to rapidly adapt to changing traffic conditions, special events, or traffic incidents. • Adjacent Jurisdiction Compatibility that will allow Englewood to share data and provide interoperability with traffic control systems ot our neighboring jurisdictions . , Non-Proprietary System so that there can be competition for the supply ol system components and lo eliminate problems ii a vendor goes out of business in the future . This element will also help to ensure that our traffic management systerr. will be able to communicate with different traffic systems and equipment. • ITS Compatibility ff, in the future, the City ol Englewood desires the capability to install video surveillance at key intersections or dynamtc message signs at certain locations to advise motorists of road hazards or delays . • Expandability so that ii additional signals are desired , we can incorporate them into our tralf,c management s-,stem . , A '!tJDrid" Traffic Signal Conl10/ ~ wlllch offer lntP.llgen, lr,cal controllera that are capable of using detectors and operadng time-baaed coordination shov:d central control communication be • k!10Cl<ed out. , Graphical User lntetface so that traffic system graphlca dla;ilays and control featurn are Integrated into a workstation interface for map windows to display CtJrient congestion ltvelt and signal green phase status . The PBS&J analysis of available traffic management systems indicates that the EconolMe icon, system is closest \J meeting our criteria llltlld above . The PBS&J system feasibility atudy made the following rec.ommendetion: •Baaed on the systama avalullion, the City of Englewood raqulramenta (Wlndowl NT operating system, sat. Database structure, Model 170 compatibility, and Immediate IYNfll lY8llabUlty), and due to the limtted time remaining before the year 2000, It is recommended that the icon, system be procured through negotiations with Econoltte." ECPI has agreed to furnish lhe system that will meet our requirements, plus provide three Wffks of on-stte integration and testing, one week of In-depth user training , and will have the system operational by January 1, 2000, providing they get the notice to proceed by September 8, 1999. Ladd Vostry, our TraffK: Engineering Analyst, will monttor all aspects of this work for the City of Englewood. FINANCIAL IMPACT There is $1 million budgeted in the Capttal Improvement Fund account for too Y2K Project. 1pe replacement of the Traffic Management System is the single largest component of the project, with the recommended budget for this component being $380,000.00. LIST OF ATTACHMENTS Proposed Resolution ECPI Quotation lor the Traffic Management System for the City of Englewood. City of Englewood T raffK: Management System Configuration Chart. • • • • iiECCNOLITE -C Q NT ,ii Q I.. ~ Ill O Cl '...' CT ■1 INC, August 23, 1999 Mr. Ladislav Vostry Traffic Engineering Analyst City of Englewood Department of Public Works 3400 South Elati St. Englewood, Co . 80110 Dear Ladd , Please accept the following 4uotation fo ;· an Econolite Control Products, Inc. (ECPI) /consT"' traffic management system for the City of Englewood. The prices quoted are for a "studard" icons traffic control syfter., as described in the attached System Functional Description and do not include any enginec.ing or integration for icons modules or f.mctio11s that are not specific to main part of this quota'.ion. We have included some optional pricing for icons modules to cover requests from you during various mecti11gs. These optional prices are good for 6 months from the system final acceptance . These include budgetary numbers (less any integration and engineering charges) for our basic Dynamic Message Signs (DMS), and :losed Circuit Television (CCTV) modules. 1.0 Icons Software, Integration , and Training This item includes software license fees for one Communications/File Server and three workstations . The Communications Server license covers up to 256 intersections operating off the single communications server PC. Also included arc integration services to assemble and test the system in California and on -site, graphics design for the based map and up to six intersections, plus one week of on-site tnining. The standard protocol for this system would be initially AB34 I 8E. • icons Software License Communications/File Server Workstations (3 each at $5,000 .00) • Integration Service Fees $45,000.00 $15,000.00 System map development (useable base map(s) to be provided by the City of Englewood), development of six typical intersection layouts (example intersection phasing to be supplied by the City), database management configuration using Microsoft SQL Server, software test, checkout, and d~umentation. Sys\om hardware configuration, software loading , complete system testing an1J documentation at ECPl factory in Anaheim California. This pay item includes up to th ,-ec weeks of on site integration and testing work by ECPl and/or GS! personnel (including travel and lodging expenses) . 1 Icons is a trademark of Econolitc Contto l Products, Inc . iiECONOLITE -C Q NT 11111 0 L Ill a 0 DUCT ■1 INC. This item also includes a Microsoft SQL Server license for a 5 user interface and lco111 system software integration lo use Microsoft SQL Server. NTCIP Level I object support as noted in the atta ~hcd System Functional Description for the Icons software is also i·ncluded. $88,474 .00 • Training System operation training to include I week (40 hours) of in-depth user training on the operation of icons. This includes training manuals , and all travel expenses for the instructor. $5,000.00 Total for Software, Integration, and Training and freight S 153,474.00 2.0 Central Computer Hardware Recommendation ECPI will be providing all server computers (two computers), two workstation computers, one remote workstation and communications related equipment including a full height 42U rack for the City of Englewood icons system . The following is the list of equipment that ECPI will be • providing . The computer equipment will be fully configured with Windows NT and Windows NT LAN software for use on the icons ,.etwork. Our quoted price does not include LAN cabling installation or configuration connecti..g i~ the City's netw<>rk. Our systems engineer will assist the City's MlS personnel to integrate the ,,ew Icons system LAN with the City's LAN . This will allow connect'.on to the new icons computer at the signal shop . Any network configuration diagnostics rec,uired lo integrate the new Icons network lo the City's existing network (to allow communicali<'ns from the File Server to the workstation at th e signal shop) by Econolite engineers, will be billed al $125 .00 per hour. • Communic:ations Server Comp·iq rack mounted Compaq Prolianl J 850R 9.0GB HD 12FMBRAM C".J-ROM 3 1/, "Floppy Drive I 0/100 Base T Network card Microsoft NT Server 4.0 RocketP11n I 6-channel ISA w/ Extension Inter face Box Appropriate length Cat 5 LAN Cable • • • iiECONOLITE -ca NT 1111 Q la ~ 1111 D a U OT., IN c: . • Traffic Applicalions/File Server Compaq rack ,nounted Compaq Proliant 18SOR 9.0GBHD 128MB RAM CD-ROM 3 ½ " Floppy Driw Modem 56K V.90 10/100 Base T Network card Microsoft NT Server 4.0 Tape backup device Appropriate length Cat S LAN Cable • A Keyboard Mouse Monitor (KMM) switch with keyboard, mouse and a IS" monitor will be suppliw for the server computers. Econolite will bt supplying a 42U equipmc,nt rack md a backup UPS for both servers and communications equipment. • 12-Port 10/IOOBaseT Switch A switch (vt:ses a Hub) is required to isolale the /(»11s system from th e City's L,A~-1 . • A pri nter of the City's choice should also be p~rt of this system . (City supplied) • Central Comm Equipment Rack • 42U Equipment rack with Lexan front door • Modem Rack, 18 slot • Modem Power Supply • Modem , 9600BPS Digital, FP (10) • Modem, 9600BPS Leased Line (4) • RS-232 Interface Mounting Plate • RS-232 Cable, 2SM-2SM , S ft. • RS-232 Cable, 2SM-9M, 5ft . • Outlet snip with lightning protection • APC UPS bactc.up power system for communication rack Total price fo r f.CPI supplied Central Communications Equipment 3.0 Workstation computers • Workstations (2ea) Compaq 500Mhz Pentium III 13GB Hard Driv,,· 128MB RAM (TT inimurn required) CD-ROM Tower Case 3 ½" Floppy Drive I 0/100 Base T Network card $33 ,893 .00 iiECONOLITE -a D NT i. QI. fl,-0 DUCT., IN a. Keyboard -Micro~oft • I workstation will come with 2 ea. 2'" monitors and the olher workstation will com~ with I ea. 21" Monitor Modem56K Mouse -Microsoft Microsoft NT 4.0 Workstation Matrox Millennium II/G200 video card (I workstation will have 2 vidc., cards) Power Striµ -Transient Protection Appropriate length Cat 5 LAN Cable • Workstatio~ Remele Laptop (lea) IBM Thinkpad 7702 366Mhz 128MBRAM CD-ROM 3 ½" Floppy Drive Modem56K Microsoft NT 4.0 Workstation Total for Workstation Computers $16,107.00 Note: The laptop workstation will only provide limit~.d system perfonnance when in the dial up mode . When connected to the LAN (if connected), nonnal system perfonnance will be available . 4.0 Field Traffic controller upgrades • ASC /2S-2110 controllers including Internal RS-232 telemetry module External twisted pair full duplex modem shelf mount RS-132 cable Price per controller upgrade $1,900.00 Total price for controller upgrades (57ea) $108,300.00 • External Telenetics full duplex modems (53 twisted pair modems and 4 leased line modems) including power cable and interface cable. (each price) $618.00 Total field modem cost • ASC/2S NTCIP per the attached appendix (57ea at $200.00ea) • Field Technician for I week to assist in controller change out. (including expenses) Total project price $35,226.00 $11,400.00 $5,000.0J $363,400.00 The above pricing also includes all local controller hardware upgrades (57 ea.) including a factory technician to assist city forces in updating the local cabinets ( l week). The ASC /2S controllers ~-::: ,~itially ship with the AB341 SE softwa.-e until we have our NTCIP software approved in Salt Lake City. Each controller will also include a shelf m,1unt 9600 bps full duplex mod~m, RS -23 2 • • iiECDNOLITE ~Q Q NT fl O I. fl" Cl DI.IC: T ■, IN s;. • cable, al RS-232 telemetry module . The ict#u lOftware and ASC12S coruollCII ~ fully Y2K '10mplilnt , • • We look forward to working with you and your stalfon the implemmtatioa of this project. Sincerely, ~- Deniel T. Schoenecke Sales Engineer Cc: J. Spinazze ECPI-Anabeim G. Dwll:ln ECPI-Anaheim M. Shea ECPI-Anabeim iiECONOLITE -ca NT" Cl L ~ .. a Du CT •• IN c. The foUowing are budgetary estimates for optionrl laltu modules for the City of Englewood Traffic Management System : /c;,ns Dynamic Message Sign Module Icons CCTV Module Notes: $45,000.00 $28,000.00 I ' I. The Dynamic Message Sign Module provides support for OMS signs that Ille tbe NTCIP Class B communications protocol. Support for other protocols will require an additional development fee . The price shown is for software only and docs not include any hanlware or integration services . 2. The CCTV Module provides communications and control for Cohu analog color cameras under th~ control of a Cohu MPC and CCR. The price shown i~ for software only and does not indudc any hardware or integration services . 1 , ., • . , -('it~ of Englc,,·(>~HI Systc111 ( 'onfigurati(i11\ Worklllllon 2 Signal Shop I ■. Rack Mou Communlcatl Traffic Appll Network Connection RocketPort 16 Port Serial Card Work1llllon 1 10/1008aseTx LAN ,,_,,...,.. -I Full duplex Dlg ltal Faat Poll modems Full duplex Leased Line modems Workstation 3 Lal)top computer ~ DlalUp Connection ••••••••••••••••••·······••••••••••••••••··••••••••••••···•·••••L ■■'•■■II .1 ,iiECONOLITE -c ONT Ill a L ~ JI OD UC T •• IN c.