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HomeMy WebLinkAbout1958-08-20 PZC MINUTESPage 310 MEMORANDUM TO THE ENGLEWOOD CITY COUNCIL REGARDING ACTION OR RECOMMENDATION OF THE CITY PLANNING AND ZONING COMMISSION. Date: Subject: Recommendation: August 7, 1958 Oxford Heights, Second Filing, Subdivision That the final plan of Oxford Heights, Second Filing, be approved, subject to the presentation of evidence of a full 16 foot utility easement along both the west and the north sides of the subdivision and that the street improvement requirement be satisfied by a certificate of escrow from the F. H. A. Respectfuly submitted, By order of the City Planning and Zoning Commission , John D. Curtice Recording SeGretary * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY PLANNING AND ZONING COMMISSION MEETING August 20, 1958 The meeting was called to order by Chairman Jones at 8:15 P. M. Members Present: Hill, Jones, Lacy, Romans Members Absent: Braun, Kelley, Rudd I. C. R. P. C. Report Mr. Stuart Eurman, Director of I. C. R. P. C. and Mr. Bob Werner , I. C. R. P. C. Planner, were in attendance and discussed adoption of the recently completed regional park plan with the Planning and Zonin g Commission. They urged the Commission to consider recommending formal adoption of the final plan to the City Council as a first step to creating an awareness of the need for regional parks and to urge some type of regional or district park authority. Commissioner members brought up the matter of the Fort Logan area possibly fitting into the regional park needs. It was agreed that the Fort Logan area certainly should be reserved as recreational area, but that it would not be a regional "native" park as is the main aim of the I.C.R.P.C. park plan. Mr. Eurman stated that the I. C. R. P. C. would be most happy to offer any additional support in the form of resolutions or letters urging that the Fort Logan area be devote d to recreational needs. Mr. Lacy said that he would be prepare d to discuss the subject, in detail, at the next I. C. R. P. C. meeting on September 16, 1958. City Council City Master Plan Aid Heaing No. 16-58-E April 24, 1958 May 22, 1958 June 5, 1958 June 19 , 1958 July 24 , 1958 The following letter was received and read: Mr. Lee Jones, Chairman Mr. Joe Lacy, Director Members of Planning Commission City of Englewood 3345 So. Bannock Englewood, Colorado Dear Sirs: ENGLEW OOD RECREATI ON COUNCIL July 25 , 1958 It has been brought to our attention that the City is contracting for a Master Plan of our community and we would like to submit a request to the commission to include in the table of contents of the Master Plan, not only the usual list of proposed physical "plant" facilities for Parks & Recreation but a detailed survey on the needs of the community for certain programs and activities. We feel that an adequate and conclusive survey in Parks and Recreation cannot be made without first a "need survey" and they a proposed likt of physical "plant" facilities and area to b e drawn up to meet these needs. EPR/nk" Sincerely yours, /S / Bill Beier, President /S / Ernest P. Romans, Director Englewood Recreation Council I I I I I I Page 311 No action was officially taken on this letter as the request had already been granted in the proposed Master Plan work schedule. The Planning Director presented a memorandum outlining the result of conferences between the State Planner, the City Planning Director, and the City's Master Plan Consultant. (See attached memorandum as a part of these minutes). In the discussion that followed , the Planning Director suggested that the City Council be apprised of the thinking of the previous City Council with regard to establishing a housing code and condusting a housing inventory. It was agreed that this should be done in order to determine the current Council's wishes on the matter after they are aware of the scope and purpose of the undertaking. Hill moved: Romans seconded: That the City Planning and Zoning Commission approve the memorandum report on negotiations for a Master Plan contract, and that the Planning Director be authorized to continue such negotiations in order to present a proposed contract as soon as practical. Ayes: Hill, Jones, Lacy , Romans Nays: None Absent: Braun, Kelley, Rudd City Attorney City Subdivision Policy Hearing No. 32-58 The Planning Director stated that the City Attorney has recommended that all potential land subdividers be made responsi b le for up-dating all abstracts concerned with land to be subdivided prior to the acceptanGe of the preliminary design. It was pointed out that this would normally cost the land owner a minimum of $35.00. Under present policy, the City Attorney is given the burden of determining the validity of subdivider's abstracts whether or not they are up to date. Since most of them are not up to date, considerable expense to the City is involved in City Attorney fees to determine the validity of the abstracts. Romans moved: Hill seconded: That the Planning and Zoning Commission recommend to City Council that the Subdivision Regulations be amended to require that the subdivider or land owner present abstracts which have been posted up to the date of the submission of the preliminary design of the plan. Ayes: Hill, Jones, Lacy, Romans Nays: None Absent: Braun, Kelley, Rudd Building Inspection Dept. City Metal Buildings (Residential Zones) Hearing No. 33-58 The Planning Director reported that he and the Building Inspector had contacted the City of Denver concerning provisions prohibiting metal buildings in residential zones, as directed by the Planning and Zoning Commission. Denver has no provisions for specifically prohibiting metal buildings in residential zones and has found no problem to exist in this matter. The Building Inspector has reported that since his letter was originally presented, he likewise has not found the subject to be creating a substantial problem at this time. Mr. Hill stated that, since it is possible that the problem could become serious at any time, a provision to regulate such buildings should be adopted at the present time. Lacy moved: Hill seconded: That the Planning and Zoning Commission ask• the City Attorney for an opinion as to the legality of restricting metal buildings in residential zones. Ayes: Hill, Jones, Lacy, Romans Nays: None Absent: Braun, Kelley, Rudd City Council Housing Code Hearing No. 34-58 City The Planning Director reported that numerous national and local agencies had been contacted for background material on housing codes. This is the first step toward drafting a tentative housing code for the City of Englewood. It is planned to draft a tentative code within the Planning and Zoning Commission and then submit the code to all City Departments, the Tri- County Heal t h Department, a citizens committee, and all other interested parties in order that the code might be more realistically drawn. (See discussion on Master Plan Aid in these minutes, Hearing No. 16-58-E.) Planning Off ice City I. C. R. P. C. Report The Planning Director, reporting as the City's I. C. R. P. C. official representative, reported on the following items which were discussed at the Aug ust 19, 1958 I. C. R. P. C. meeting : Page 312 1. That the Regional Planning Commission may be forced to request an increase in the per capita · financial contribution from the five counties in the amount of 2i (from 6e to Bi). The increase will be necessary even if Denver decides to participate in 1959. Most of the increase would be devoted to a contrrbution to the State Highway Department to assist in the cost of a metropolitan transportation study to be undertaken by the State Highway Department. 2. John Shearn, I. C. R. P. C. Planner, reported that the I. C. R. P. C. visitation program was achieving favorable results. The visits, so far, indicate that most communities are pleased with the activities of the Commission and wish to support it's continuance. 3. Tom TenEyck, I. C. R. P. C. Commissioner, reported that conversations with Mayor Nicholson indicated that Denver may rejoin with I. C. R. P. C. in 1959 if an income tax is passed; and will most certainly not rejoin if no income tax is forthcoming. 4. Eric ,Rocks, I. C. R. P. C. Planner, presented Part Two of fue Urban Utilities Report in which it appears that Denver will have an abundance of water in as soon as two years. For this reason, Denver may change it's policy to serve more water to surrounding communities and may widen it's Blue Line area. Planning Commission City Rezoning Possible rezoning of Five Areas Along East Hampden Avenue and East Jefferson Avenue and Addition of Another R-3 Type Zone District to Zoning Ordinance. Hearing No. 14-58-B February 13, 1958 April 17, 1958 April 24 , 1958 The Planning Director presented the sixth and final section of a city zoning study. The section covers Federal programs for housing senior citizens. It was decided that the Planning and Zoning Commission would study the report for possible appropriate action to b e taken at a future meeting. City Council City Amendment to Zoning Ordinance Visibility Across Intersection Corners As It Affects Traffic Safety. Hearing No. 35-58 The Planning Director reported that the City Manager has asked that all pertinent ordinances be studied to see if there is a prohibition of high fences or shrubbery on corner lots located in such a way that they impair traffic safety. The Planning Office conducted this study some months ago and already has prepared an amend- ment to the Zoning Ordinance to prohibit fences or shrubbery more than three feet high on corner property. The amendment is based on the NIMLO model ordinance and is used by the City of Greeley, Colorado. Recommendation of acceptance is being deferred, however, until an opinion is secured from the City Attorney as to whether existing fences and shrubbery may be ordered removed under the amendment. It is not contemplated that further Planning and Zoning Commission attention will be needed on this matter since it deals primarily with traffic safety. There being no further business to come before the City Planning and Zoning Commission, the meeting was adjourned at 10:20 P. M. Approved ~~~~~~~~- INTER-OFFICE MEMORANDUM To: Members of the Englewood Planning Commission FROM: Mr. Joe M. Lacy, Planning Director John D. Curtice Recording Secretary DATE: August 20, 1958 SUBJECT: MODIFICATION OF MASTER PLAN PROPOSAL Since the City Council has accepted the recommendation of the Planning Commission to retain Trafton Bean and Associates as the City's Master Plan Consultants, several conferences on the proposed Master Plan work have been held. The City Planning Director and Mr. Bean have consulted with State Planning Director, J. K. Smith , whose agency must approve and administer the entire Master Plan program which is done with Federal participation. This memorandum is intended to present the modifications suggested as a result of the above noted conferences and the reasons therefor. I. PROGRAM MODIFICATION. The State Planning Director strongly suggests three major changes in the original proposal in order to make it acceptable for Federal Aid participation: I I I I I I Page 313 (1) That the program be divided into two phases, each to take approximately 24 months for completj,on. It is his feeling that the City and its consultant would "bite off more than they could chew" in attempting the whole program in so short a period, and that this tight time schedule might cause Federal Fund disapproval. (2) That the first phase (24 months) be spread over three City fiscal years. Mr. Smith said this would happen automatically since Federal approval for requests of this type is now taking approximately eight months which would mean Englewood's request could not be approved until about June, 1959. (3) That the City undertake the comprehensive housing survey proposed with its own funds, staff direction and temporary field workers. This is discussed further later in this memorandum. II. TWO-PHASE PROGRAM. The two phases of the Master Plan mentioned above are outlined in this sect i on. Federal Aid is contemplated for both programs, but would be applied for separately. The items selected for the first phase are felt to be the most critically needed, and are those which chould be thoroughly studied before a capital improvements program can b e realistically charted. The paragraph number corresponds to the one used in the original Planning Program sheets discussed by Planning Commission on May 22, 1958. The details as shown on the May 22 sheets remain the same unless noted otherwise. FIRST PHASE -June, 1959, to May, 1961 Paragraph V-A V-C-3-a V-C-3-b V-C-4-b V-C-4-c V-C-4-d V-C-5 V-D Study Subject Base Maps (City to provide in full for both phases) Thoroughfares and Parking Public Transportation Parks and Recreation Public Buildings (excluding schools) Drainage Parkway System Long Range Capital Improvement Program Comprehensive Plan Report (53 copies covering only items in first phase) TOTALS SECOND PHASE -June, 1961, to May, 1963 V-B V-C-1 V-C-2 Research and Surveys (excluding housing survey) Land Utilization Land Development TOTALS Original Estimate $ 120. 4,900. 600. 2,100. 900. 500. 650. 1,400. $11,050. $ 6,800. 3,500. 1,800. $12,100. REVISED ESTIMATE OF TIME AND MONEY FOR FIRST PHASE OF MASTER PLAN. Grand Total: $12,000 for 24 ~month program over three fiscal years. Federal Aid City Share 1st fiscal year .......... $2,000 $2,000 $1,000 City Staff Credit 1,000 Cash Outlay 2nd fiscal year .......... $2,000 2,000 $1, 000 City Staff Credit 1,000 Cash Outlay 3rd fiscal year .......... $2,000 2,000 $1,000 City Staff Credit 1,000 Cash Outlay Revised Est i mate None $ 5,500. 700. 2,400. 1,000. 600. 750. 1,050. $12,000. Revised estimate not possible now on this phase. However, it should be same or less than original estimate because of ground work al- ready completed in Phase I. TCTAL CASH OUTLAY BY CITY TO BUILD PLAN AND TECHNICAL ADVICE TO BEGIN INITIAL PROGRAMS ..... ..... $3,000 during a 24-month period covering three fiscal years. III. HOUSING SURVEY. A budget request for the City's Master Plan for 1959 in the amount of $5,000 has been transmitted to the City Manager. This request was based on the initial $40,000 Planning Program as contemplated prior to consultation with the State Planning Office. As shown above, the modified Master Plan Program, first phase, would only cost the City $1,000 in cash outlay during 1959. This would leave $4,000 available to undertake the comprehensive housing survey. Details for consideration of the hous ing survey are as follows: ( 1) PURPOSE. Some of the major areas of information which would be covered in the survey are listed below. Other areas of information will undoubtedly be added after conference with City department heads. Page 314 (a) Housing conditions in light of housing code. (b) Land use. (c) Civil Defense data. (d) Traffic Routing information. (e) Water and sewer connections. (f) Number and type of water outlets. (g) Trash and garbag e survey. (h) Curb and gutter installation. (i) Building site data. (j) Public relations. (2) COST. The City already has approximately 9 ,000 printed survey forms including information needed by Civil Defense and the Utilities Department. These forms are printed only on one side. The reverse side of the forms will be used for additional information required making a compact double-sided 8 1 /2 x 11 size light cardboard sheet for the actual survey. If we assume that the 7,500 residential units in Englewood could be surveyed in an average of 20 minutes each with a wage rate of $1.50 per hour for field workers, the entire City could be surveyed in 1,250 manhours at a cost of $3,750, allowing $250 for printing the reverse side of the form and other office expense brings the total cost to $4,000 as anticipated to be available for 1959. However, it is very doubtful that the above assumptions for time of survey and total of units to be surv?yed would work out in a .practical way. Also, there is no tiire or money allowed for follow-up surveys as would certainly be necessary in many cases. The $1.50 per hour wage rate would probably be valid since an arrangement may be made with the University of Denver Public Administration Department for use of gradu ate students on a part time basis as field workers. No transportation allowance for field workers is contemplated. The Utilities Department has indicated that the proposed 1959 budget would allow a certain contribution in cash toward the comprehensive survey. More- over, budget amounts in the Planning Department for technical service might also be used for this purpose. It is difficult to know just how far the survey might progress with these limited funds during 1959 without a field test. However, it is felt that a substantial start could be with a remote possibility of completing field work only (not including tabulation). (3) U. S. CENSUS. The U. S. Department of Census is inaugurating a Block Stati stics Program with the 1960 Census. Under the program cities of less than 50,000 population are allowed to pay an additional amount of money (for Englewood approximately $2,000) to secure detailed population statistics on a bl ock basis along with the regular 1960 census information. Correspondence with the area census office revealed that thi s information would concern primarily population data and could not be extended to include housing, utilities, Civil Defense, land use, etc. data aas contemplated in the housing survey. Since the $2,000 for the Block Statistics Program must be paid to the Federal government on or bef ore January 1, 1960, it is not felt that the additional value that Englewood would derive is worth the $2,000 as compared with the need for funds for the housing survey. JOE M. LACY Planning Director JML /ij MEMORANDUM TO THE ENGLEWOOD CITY COUNCIL REGARDING ACTION OR RECOMMENDATION OF THE CITY PLANNING AND ZONING COMMISSION. Date: August 20 , 1958 Subject: Subdivision Re gulations Amendment Recommendation: That the Subdivision Regulations be amended to require that the subdivider or land owner present abstracts which have been posted up to the date of the submission o f the preliminary design of the plan. Respectfully submitted, By Order of the City Planning and Zoning Commission, John D. Curtice Recording Secretary * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I I I