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HomeMy WebLinkAbout2005-12-06 PZC MINUTESCITY OF ENGLEWOOD PLANNING AND ZONING COMMISSION December 6, 2005 I. CALL TO ORDER The regular meeting of the City Planning and Zoning Commission was called to order at 7:00 p.m. in the Community Development Conference Room of the Englewood Civic Center, Chair Krieger presiding. Present: Absent: Staff: Diekmeier, Hunt, Knoth, Krieger, Mosteller, Roth, Welker Bleile, Brick (Excused) Tricia Langon, Senior Planner Nancy Reid , Assistant City Attorney II. APPROVAL OF MINUTES November 81 2005 Mr. Roth moved: Ms. Mosteller seconded: To approve the November 8, 2005 Minutes. AYES: NAYS: Diekmeier, Hunt, Krieger, Knoth, Mosteller, Roth None ABSTAIN: Welker ABSENT: Bleile, Brick Motion carried. Ill. PLANNING COMMISSION HANDBOOK The Commission reviewed and discussed the draft handbook. Ms. Langon stated the handbook has been simplified and geared toward new memb ers. Ms. Langon distributed the "What makes a good Commissioner" prepared by Ms. Mosteller which wi ll be inserted after the introduction. The Commission reached consensus on the following items: • Under Appointments & Terms, add that there are nine members and one alternate appointed to the Commission by City Council. • The Commission will operate in accordance with its Bylaws and then Robert's Rules of Orders. If the Bylaws do not add ress a business matter, then Robert's Rules of Orders will be followed. 1 • .. • Add the Commission's attendance policy to the Bylaws. • Add that the Commission meetings follow City Council meetings to the Bylaws. • A special meeting can be called by the Commission Chair or a majority of the Commission members. Special meetings must be posted on the City's official bulletin board. • Regarding conflict of interest, a member should disqualify him /herself from participation and voting on the matter before the issue is heard. • Members who have been absent from a previous meeting may vote if they have examined the verbatim record of the hearing, which is considered the Minutes of the meeting. • The Bylaws can be changed by an affirmative vote of two-thirds majority of the seated Commission. • A section on ex parte communication will be included in the Bylaws. • Add that it is recommended that Commissioners give rationa l e for their vote. • Add a paragraph to the Bylaws that the Commission may conduct executive sessions for legal advice. • Elections will be conducted at the first meeting held by the Commission following March 1. • Add a paragraph regarding the responsibilities of the chair and vice chair. The Chair conducts the meeting and is staff's main contact for the Commission. The Vice Chair serves in the absence of the Chair. • Add a paragraph to the Planning section explaining that the Comprehensive Plan is the "umbrella" and that the Unified Development Code and the zoning map are the tools used by the City to implement land use decisions. • Add the zone districts and their definitions to the Acronyms and Terms. Also add the Comprehensive Plan and the supplemental Plans. Ms. Reid stated she would research whether or not a change in meeting date and time needs to be published in the Englewood Herald. Ms. Langon suggested adding that the meeting date and time are posted on the City's official bulletin board. 2 The Commission discussed the Roster for Boards & Commissions. Ms. Reid advised the Commission to inform the recording secretary if they did not want their e-mail addresses or phone numbers included on the roster . IV. PUBLIC FORUM No one was present to address the Commission. V. DIRECTOR'S CHOICE Ms. Langon stated the next meeting will be January 10 and the January 18 is on a Wednesday due to the Martin Luther King holiday. Bob Simpson will be at the January 10 meeting to update the Commission on projects within the City and the Community Development 2006 work program. Ms. Langon stated she would like to also finalize and adopt the Commission handbook on the 10111 as well. VI. ATTORNEY'S CHOICE Ms. Reid had nothing further. VII. COMMISSIONER'S CHOICE Chair Krieger stated she appreciated receiving the City Council Minutes via e-mail. The other Commissioners agreed . The meeting adjourned at 8:25 p.m. Isl Nancy G. Fenton Nancy G. Fenton, Recording Secretary 3