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Home My WebLink About1988-04-18 EC MEMOMEMORANDUM TO: Election Commission FROM: Patricia H. Crow, City Clerk DATE: April 14, 1988 SUBJECT: Special Franchise Election -June 21, 1988 Enclosed are: 1. Minutes of the April 12th meeting 2. Revised Special Election Calendar reflecting the correct dates for the ordinance calling for the special election. 3. Copy of memorandum sent to the City Manager relative to the Commission's decisions regarding the election. I trust the City Manager will share this information with Council. The calendar which is attached to the memo to the City Manager is devoid of the miscellaneous duties of the Clerk's office, but I have left that information on the revised calendar for your information. 4. Excerpt from Council Bill No . 14 showing the form of the Ballot Question for the Franchise Question. The entire Council Bill is 18 pages long and so we didn't copy it in its entirety . . #f.Lf~ill call you in a J)J~7ohr ~/)hi/A) - /~ 8Jajj_ hJJm few days for your approval of the minutes. ENGLEWOOD ELECTION COMMISSION APRIL 12, 1988 ERNIE ANDERSON LIBRARY CONFERENCE ROOM The Englewood Election Commission met in special session on April 12, 1988. Chairman Nilsen called the meeting to order at 4:45 p.m. Present: Bull, Kollath, Nilsen, Crow Absent: Watson Also present: Ellis, Deputy City Clerk * * * * * The Election Commission discussed the City Clerk's recommendation to establish four centrally located polling places for the Special Franchise Election, June 21, 1988. Discussion ensued regarding expected voter turn-out; securing ?Ufficient judges to man 16 polling sights; and transportation problems. City Clerk Crow responded to questions regarding polling places for the School Bond Election, May 3, 1988. She explained that the School District is comprised of five precincts, with different boundaries than the City or the County so it would be impossible to use the same polling places . Member Bull stated that he felt that if we designated one polling place per District it would not alter the results of the election. MEMBER BULL MOVED, SECONDED BY CITY CLERK CROW, TO APPROVE FOUR CENTRALLY LOCATED POLLING PLACES FOR THE SPECIAL FRANCHISE ELECTION, JUNE 21, 1988, AS FOLLOWS: DISTRICT I DISTRICT II DISTRICT III DISTRICT IV Ayes: Nays: Absent: Chairman Nilsen stated Motion carried. MALLEY CENTER, 3380 SOUTH LINCOLN STREET KAISER PERMANENTE, 2955 SOUTH BROADWAY ENGLEWOOD SCHOOL ADMINISTRATION BUILDING, 4101 SOUTH BANNOCK SINCLAIR MIDDLE SCHOOL, 300 WEST CHENANGO. Bull, Crow Kol lath Watson that she chose to vote only in the event of a tie. The Commission discussed at length the various methods that could be utilized in order to inform the citizens of the polling places. They agreed that hand distribution or selective mailings created too many problems. Member Bull requested that we post the other established polling places indicating where the various City Precincts should vote. The Commission requested that the City Clerk check into the possibility of Public Service including an insert with their billing. The following suggestions were accepted: 1. Half page ad in the Sentinel (bordered) 2. Article in the Sentinel 3. Articles in the May and June issues of the Citizen 4. Post notice at Malley Center, Orchard Place, Swedish Corona, etc. Englewood Election Commission April 12, 1988 Page 2 City Clerk Crow informed the Commission that the introduction of Council Bill for Ordinance calling for Special Election has been changed from May 2, 1988 to April 18, 1988. The calendar will be revised and sent to the Commission members. * * * * * Chairman Nilsen suggested that the Commission elect a new chairman. The members convinced Chairman Nilsen to retain her position for the duration of her term. CITY CLERK CROW MOVED, MEMBER KOLLATH SECONDED, TO RE-ELECT HAZEL NILSEN AS CHAIRMAN, TO CONTINUE UNTIL FEBRUARY 1, 1989. Ayes: Bull, Kollath, Crow Nays: None Abstain: Nilsen Absent: Watson Motion carried. * * * * * A copy of the Election Commission Attendance Report for the first quarter 1988 _ was handed out. * * * * * The Commission questioned the wording of the ballot question. City Clerk Crow 'stated that when she received the question she would forward it to them. * * * * * The meeting was adjourned at 5:30 p.m. ~!!~ Deputy City Clerk, Recorder I . 1 ~0 I lo: &I ,_ I /--YO 7r1 j__BU uu-U-uu_ r. ~ ~ ~~ ~ ~ 1 ~1[-«~~, I I I Mar 23, 1988 Apr 15, 1988 Apr 18, 1988 Apr 20, 1988 Apr 29, 1988 May 2, 1988 May 3, 1988 May 4, 1988 May 20, 1988 May 21, 1988 May 27, 1988 May 30, 1988 June 3, 1988 June 6, 1988 June 8, 1988 June 10, 1988 SPECIAL ELECTION CALENDAR -JUNE 21, 1988 (REVISED 4/13/88) First day application for absentee voter ballot may be accepted Prepare publication of Council Bill calling for Special Election Send out inquiry to judges regarding availability Deadline for response -April 29 Introduction of Council Bill for Ordinance calling for Special Election Publication of Council Bill calling for Special Election Prepare publication of Notice of Adoption of Ordinance on Final Reading calling for Special Election Receive notice of judges' availability Council approval of Ordinance On Final Reading calling for Special Election Order ballots, sample ballots, and absentee ballots from Hoeckles. Order election forms, etc. Publication of Ordinance calling for Special Election Last day to establish residency requirements Appoint Judges -deadline: June 6, 1988 Last day to call for Special Election Last day to register for municipal election (must have resided in City 32 days before election) Clerk delivers in person registration sheets to County Clerk's Office Prepare publication of Notice of Election Judges must be appointed Publish Notice of Election in Englewood Sentinel Post Notice of Election Post Polling Places Ballots must be printed and delivered to City Clerk Sample Ballots must be printed and delivered to City Clerk Mail Absentee Voter Ballots June 13, 1988 June 14, 1988 June 16, 1988 June 17, 1988 June 20, 1988 June 21, 1988 June 23, 1988 June 24, 1988 June 28, 1988 June 29, 1988 July 1, 1988 July 22, 1988 Aug 6, 1988 Dec 21, 1988 Dec 22, 1988 REV. 4/13/88 Request Maintenance Division to prepare ballot boxes Deadline for absentee voter ballots to be delivered to applicants of record Secure list of registered voters from Arapahoe County Last day to apply for absentee voter ballots (5:00 p.m.) Judges to receive list of those who have received absentee voter ballots Judges workshop -4:30 p.m. (only one workshop if polling places are limited to four -two workshops, one at 3:30 and one and 5:00 if all 16 polling places are to be manned) Registration sheets, election supplies, ballots, ballot boxes and keys must be delivered to Head Judge by 8:00 p.m. if not given to Head Judge at workshop SPECIAL ELECTION DAY Abstract of votes for each polling place to remain posted until 7:00 p.m. (48 hours after election) Prepare legal notice of election results Last day for abstract of votes (usually done election night) Statement of abstract must be certified and subscribed to by Election Commission, Clerk and Mayor (if Mayor is not available, Municipal Judge may certify) Statement of abstract must be filed with Secretary of State Publish Abstract of Votes in Englewood Sentinel Last day to contest election Ballot boxes may be opened if no contest filed Signature cards may be destroyed if no contest filed Absentee voter data may be destroyed if no contest filed Ballots may be destroyed, as permitted by State Archives, if no contest filed MEMORANDUM TO: Andy Mccown, City Manager FROM: Patricia H. Crow, City Clerk DATE: April 13, 1988 SUBJECT: SPECIAL FRANCHISE ELECTION -JUNE 21, 1988 The Election Commission met on April 12, 1988, and approved the Special Election Calendar, copy of which is attached for your review and Council's information . The Commission also approved by motion a recommendation presented by the City Clerk to establish four centrally located polling places for the Special Election. The polling places selected are: District I District II District III District IV Malley Center, 3380 South Lincoln Street Kaiser Permanente, 2955 South Broadway Englewood School Administration Building, 4101 South Bannock Street Sinclair Middle School, 300 West Chenango Attached is a District map with the polling places marked. The Commission's decision was based on various factors, such as an expected low voter turn-out as well as difficulty in securing a sufficient number of judges to man 16 polling places during the month of June, right after school is out. The members were also agreed that limiting the polling places to four would not alter the results of the election. The Commission did request that special effort be made by the City's Public Relations Specialist to inform the citizens of this decision both in the Englewood Sentinel and The Citizen. They request that articles be inserted in both the May and June issues of The Citizen, and they have instructed that a half page ad be placed in the Sentinel in an attempt to better inform the citizens of the polling places which will be used on June 21. The cost of the advertisement would be included with other election expenses which are to be . paid by Public Service Company. cc: Election Commission Members Rick DeWitt, City Attorney Peter H. Vargas, Assistant City Manager Margaret Freeman, Acting Director of Finance Dorothy Dalquist, Public Relations Specialist Apr 18, 1988 Apr 20, 1988 May 2, 1988 May 4, 1988 May 20, 1988 May 21, 1988 May 27, 1988 June 6, 1988 June 8, 1988 June 10, 1988 June 14, 1988 June 16, 1988 June 17, 1988 June 20, 1988 June 21, 1988 June 23, 1988 SPECIAL ELECTION CALENDAR -JUNE 21, 1988 Introduction of Council Bill for Ordinance calling for Special Election Publication of Council Bill calling for Special Election Council approval of Ordinance On Final Reading calling for Special Election Publication of Ordinance calling for Special Election Last day to establish residency requirements Last day to call for Special Election Last day to register for municipal election (must have resided in City 32 days before election) Deadline for appointment of Judges Publish Notice of Election in Englewood Sentinel Post Notice of Election Post Polling Places Ballots must be printed and delivered to City Clerk Sample Ballots must be printed and delivered to City Clerk Mail Absentee Voter Ballots Deadline for absentee voter ballots to be delivered to applicants of record Secure list of registered voters from Arapahoe County Last day to apply for absentee voter ballots (5:00 p.m.) Judges workshop -4:30 p.m. Registration sheets, election supplies, ballots, ballot boxes and keys must be delivered to Head Judge by 8:00 p.m. if not given to Head Judge at workshop SPECIAL ELECTION DAY Abstract of votes for each polling place to remain posted until 7:00 p.m. (48 hours after election) -1 - June 24, 1988 June 28, 1988 June 29, 1988 July 1, 1988 Prepare legal notice of election results Last day for abstract of votes (usually done election night) Statement of abstract must be certified and subscribed to by Election Commission, Clerk and Mayor (if Mayor is not available, Municipal Judge may certify) Statement of abstract must be filed with Secretary of State Publish Abstract of Votes in Englewood Sentinel Last day to contest election -2 - ,. :i) ORDINANCE NO. SERIES OF 198_8 _ BY AUTHORITY A BILL FOR COUNCIL BILL NO._j,j_ INTRODUCED BY COUNCIL MEMBER ------ AN ORDINANCE RELATING TO THE OPERATION OF A GAS AND ELECTRIC SYSTEM WITHIN THE CITY OF ENGLElK:OD AND SDEl'lITI'ING TO THE QUALIFIED ELECTORS OF THE CITY OF ENGLE'WOOD THE QUESTION OF WHETHER THE CITY OF ENGL£1·KX)D SHOULD GRANT A FRANCHISE TO PUBLIC SERVICE CCMPANY OF COLORADO, ITS SUCCESSORS, TRANSFEREES, A.."'ID ASSIGNS, TO ERECT, CONSTRUCT, OPERATE AND MAINTAIN IN, UPON, ALONG, l\CROSS I ABOVE I OVER A.."ID UNDER THE STREETS I ROADS I HIGHWAYS I AVENUES I ALLEYS I VLZ\DUCTS, BRIDGES, SIDEWALKS, PUBLIC UTILITIES AND OI'HER PUBLIC EASEMENTS, PUBLIC WAYS AND CJI'HER PUBLIC PLACES, DEDICATIONS AND RESERVATIONS IN THE CITY OF ENGLEWCOD, BarH NOV'1 IN EXISTENCE AND AS MAY BE CREATED OR ESTABLISHED DURING TI-ill TERM OF THIS FR'l'i.NCHISE, ANY FACILITIES REQUIRED FOR THE TRANS- MISSIOH, DISTRIBUTION, Ai.\ID SALE OF GAS AND filECTRICITY WITHIN THE CITY OF El:~GLEWOOD; FIXING THE TERMS M"D CONDITIONS THERFDF; PROVIDING FOR THE CALLING AND HOLDING OF A SPECIAL ELECTION UPON SAID QUESTION, THE DEI'ERMINING OF THE RESULTS THEREOF, AND FOR THE EXECUTION AND DELIVERY OF SAID FRANCHISE ACCORDIHG TO ITS PROPOSED TERMS, IF THE RESULT OF SUCH VarE OF THE QUALIFIED ELECTORS AT SUCH ELF.CTION SHALL BE IN THE AFFIRMATIVE FOR THE GRANTING OF SAID FRANCHISE. WHEREAS, the provision of gas and electric services is necessary for the health, safety, and welfare of the citizens of Englewood; N<JV·J, THEREFORE, BE IT ORDAil:l."ED BY THE CITY COUNCIL OF THE CITY OF ENGLB·X::OD I COLORAOO I THAT: Section 1. At the special municipal election to be held in the City of Englewood on June 21, 1988, there shall be and hereby is submitted to a vote of the qualified electors of the City of Englewood the question of granting Public Service Company of Colorado the franchise hereinafter set forth. Section 2. The voting machines and paper ballots for said election shall carry the following designation which shall be the submission clause: FOR FRANCHISE QUESTION AGAI NST S!-12\LL 'I'HE QUALIFIED ELEX:::'I'ORS OF THE CITY OF ENGIDX::OD GRANT A FRANCHISE TO PUBLIC SERVICE CCMPANY OF COLORAOO? Each elector voting at said election desirous of voting for or against said franchise shall indicate his choice by depressing the appropriate counter at the voting machine which indicates the word "For" or "Against" or by the appropriate marking upon paper ballots, where used. Section 3. The following is the franchise to be voted upon at this special m1.micipc.l election: -1 -